Access Request for GMail & GSheets Services
Hi IT and Security Teams, The Operations team would like to submit a ticket to the IT and Security Team to review a request for enabling access to GMail and GSheets services for our new project management initiative. Our team believes this will enhance collaboration and efficiency across departments. I have submitted this request in the #operations Slack channel and created a ticket for the IT and security teams in Jira. Additionally, I have attached documentation on the access requirements and usage guidelines: (1) A PDF summarizing the access levels needed and set-up details within GMail and GSheets (2) A document explaining steps that need to be taken to activate the services and an FAQ about the usage policies. Furthermore, I have created a Loom video at the link below that demonstrates the initial setup and usage of GMail and GSheets for project management. I figured this demo would be useful for the IT and Security teams conducting their review. Once a reviewing resource is assigned, please reach out to me to be granted access to view the Loom recording. Items #2 and #4 in the Loom recording breakdown below could be useful for the IT and Security team. The Loom recording is broken out as follows: (1) 0 - 5:00 Overview of GMail & GSheets features (2) 5:00-15:00 System-to-System Demonstration (3) 15:00-20:00 Pros/Cons (4) 20:00 - 25:00 Deployment Considerations Background on the access: -The access is required for seamless communication and data management within the project teams. -The proposed access will allow team members to send and receive emails via GMail and collaborate on documents using GSheets. -The access will not include administrative privileges. -The access can be granted to multiple team members as needed. -This is a one-way access; changes made in GSheets will not automatically update in other systems. -Can be scheduled to review access levels every quarter. Background on User Experience: -Employees will be given the option to "opt out" of this access within the project management tool. By doing nothing, they will automatically have access to GMail and GSheets. If they opt out, no access will be granted. -The access will appear as "Enabled" in the project management tool. -Employees can select their preferred settings in GMail and GSheets to ensure alignment with their work preferences. For IT/Security Teams: -Creation of a user group in the GSuite Admin Console is needed. -OAuth 2.0 credentials will need to be created for this project and shared with the Operations team. In the Loom recording, I demo the GSuite Admin Console set-up - which should take ~15-30 minutes to complete. Thank you for your support! Please reach out to me with questions. Kind regards, -- Alex Anderson Project Coordinator Alex.Anderson@acme.co Acme Co | New York, NY