title: COMMON POSITION (EC) No 5/98 adopted by the Council on 11 December 1997 with a view to adopting Council Regulation (EC) No .../98 of ... amending Regulation (EEC) No 3821/85 on recording equipment in road transport and Directive 88/599/EEC concerning the application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85

eurovoc_concepts:
advisory committee (EU)
comitology
harmonisation of standards
telecommunications
transmission network

text: C 43/6 EN Official Journal of the European Communities 9. 2. 98 COMMON POSITION (EC) No 5/98 adopted by the Council on 11 December 1997 with a view to adopting Council Regulation (EC) No. /98 of. amending Regulation (EEC) No 3821/85 on recording equipment in road transport and Directive 88/599/EEC concerning the application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85 (98/C 43/02) THE COUNCIL OF THE EUROPEAN UNION, reasons of competition for the individual driver who does respect the rules; Having regard to the Treaty establishing the European Community, and in particular Article 75(1)(c) and (d) thereof, Having regard to the proposal from the Commission (1), Having regard to the opinion of the Economic and Social Committee (2), Acting in accordance with the procedure laid down in Article 189c of the Treaty (3), (1) Whereas Council Regulation (EEC) No 3821/85 of 20 December 1985 on recording equipment in road transport (4) lays down provisions concerning the construction, installation, use and testing of recording equipment in road transport; (2) Whereas experience has shown that the economic pressures and competition in road transport have led some drivers employed by road haulage companies to flout certain rules, particularly those concerning the driving and rest times laid down in Council Regulation (EEC) No 3820/85 of 20 December 1985 on the harmonisation of certain social legislation relating to road transport (5); (3) Whereas blatant infringements and fraud present a road safety hazard and are unacceptable for (1) OJ C 243, 31. 8. 1994, p. 8 and OJ C 370, 31. 12. 1985, p. 1. (2) Opinion delivered on 22 February 1995 (OJ C 110, 21. 4. 1995, p. 19). (3) Opinion of the European Parliament of 13 July 1995 (OJ C 249, 25. 9. 1995, p. 128) Council common position of the European 11 December 1997 and Decisions of Parliament of in the Official Journal). (not yet published (4) OJ L 370, 31. 12. 1985, p. 8. Regulation as last amended by Commission Regulation (EC) No 1056/97 (OJ L 154, 12. 6. 1997, p. 21). (5) OJ L 370, 31. 12. 1985, p. 1. (4) Whereas road safety would be improved by the automatic recording and regular monitoring, both by the competent authorities, of details of the driver’s performance and behaviour and of the vehicle’s journey, such as speed and distance covered; the undertaking and by (5) Whereas Community social regulations contain certain requirements for limits on the daily driving and rest time and also for the total driving and rest time, for up to two weeks; whereas it is difficult to monitor compliance with these requirements given that data are recorded on several daily record sheets, out of which the record sheets for the current week and the last day of the previous week are to be stored in the cab; it (6) Whereas, to put and end to the most common is therefore abuses of the present system, necessary to introduce new advanced equipment such as recording equipment fitted with an electronic device for storing relevant information and a personal driver card, so ensuring that the data recorded are retrievable, intelligible when printed out, and reliable, and that they provide an indisputable record of the work done by both the driver over the last few days and by the vehicle over a period of several months; (7) Whereas the total security of the system and its components is essential if recording equipment is to function efficiently; (8) Whereas provisions need to be established to govern the conditions under which driver cards may be issued and used; 9. 2. 98 EN Official Journal of the European Communities C 43/7 (9) Whereas the data on drivers’ activities must be verifiable by the the drivers companies that employ them and by the competent authorities of the Member States; whereas, however, only data relevant to their respective activities should be accessible to a driver and his company; themselves, by HAS ADOPTED THIS REGULATION: Article 1 (10) Whereas the recording equipment provided for in this Regulation must be installed on vehicles put into service for the first time after publication in the Official Journal of the European Communities of the technical specifications some of which are defined by the Commission in accordance with the committee referred to in Article 18 of Regulation (EEC) No 3821/85; whereas a transitional period is needed to allow new recording equipment to be manufactured in accordance with those technical specifications component type-approval; granted EC and (11) Whereas it is desirable that recording equipment complying with Annex I(B) should also offer the possibility of low-cost expansion of its functions for fleet management; (12) Whereas, in accordance with the principle of subsidiarity, Community action is necessary to amended Regulation (EEC) No 3821/85 in order to ensure that recording equipment complying with Annex I(B) is compatible with driver cards and that the data produced by recording equipment complying with Annexes I and I(B) are consistent; (13) Whereas technical progress necessitates the prompt adaption of the technical requirements laid down in the Annexes to this Regulation; whereas, in order to facilitate the implementation of the measures needed for this purpose, provision should those be made Annexes to be approved by the Commission, acting in accordance with the committee procedure as set out in Council Decision 87/373/EEC of 13 July 1987 laying down the procedures for the exercise of implementing powers conferred on the Commission (1); technical adaptations of for (14) Whereas the introduction of new recording that certain provisions of equipment means Directive the application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85 need to be amended, 88/599/EEC (2) concerning Regulation (EEC) No 3821/85 is hereby amended as follows: 1. in Article 1 the words ‘and of Annexes I and II thereto’ shall be replaced by ‘and of Annexes I or I(B) and II thereto’. 2. Articles 4, 6, 7, 8, 9 and 11 and 15(1) and (2), first subparagraph, shall be amended by the words ‘or driver card’, where reference is made to ‘record sheet’ or ‘record sheets’. 3. in Article 5, the first subparagraph shall be replaced by the following: ‘A Member State shall grant EC component type-approval to any type of recording equipment or to any model record sheet or driver card which conforms to the requirements laid down in Annex I or I(B) to this Regulation, provided the Member State is in a position to check that production models conform to the approved type. laid down in Annex in accordance with The system’s security must comply with the technical I(B). The requirements Commission, acting the procedure laid down in Article 18, shall ensure that the said Annex stipulates that recording equipment may not be granted EC component type-approval until the whole system (the recording equipment itself, driver card and electrical gearbox connections) has demonstrated its capacity to resist attempts to tamper with or alter the data on driving times. The tests necessary to establish this shall be carried out by experts tampering techniques. ’ familiar with up-to-date 4. in Article 12: (a) paragraph 2 shall be replaced by the following: ‘2. The approved fitter or workshop shall place a special mark on the seals which it affixes and, in addition, shall enter the electronic security data for carrying out the authentication checks for recording equipment in conformity with Annex I(B). The competent authorities of each Member State shall maintain a register of the marks and electronic security data used. ’ (1) OJ L 197, 18. 7. 1987, p. 33. (2) OJ L 325, 29. 11. 1988, p. 55. (b) in paragraph 3 the words ‘and electronic security data’ shall be added after the word ‘marks’. C 43/8 EN Official Journal of the European Communities 9. 2. 98 (c) in paragraph 4 the reference to ‘Annex I’ shall be replaced by a reference to ‘Annexes I and I(B)’. 5. Article 13 shall be replaced by the following: ‘Article 13 The employer and drivers shall ensure the correct functioning and proper use of, on the one hand, the recording equipment and, on the other, the driver card where a driver is required to drive a vehicle fitted with recording equipment in conformity with Annex I(B). ’ 6. in Article 14: (a) paragraph 1 shall be replaced by the following: ‘1. The employer shall issue a sufficient number of record sheets to drivers of vehicles fitted with recording equipment in conformity with Annex I, bearing in mind the fact that these sheets are personal in character, the length of the period of service and the possible obligation to replace sheets which are damaged, or have been taken by an authorised inspecting officer. The employer shall issue to drivers only sheets of an approved model suitable for use in the equipment installed in the vehicle. Where the vehicle is fitted with recording equipment in conformity with Annex I(B), the employer and the driver shall ensure that, taking into account the length of the period of service, the printing on request referred to in Annex I(B) can be carried out correctly in the event of an inspection. ’ (b) the following paragraphs shall be added: ‘3. The driver card as defined in Annex I(B) shall be issued, at the request of the driver, by the competent authority of the Member State where the driver has his normal residence. A Member State may require any driver subject to the provisions of Regulation (EEC) No 3820/85 and normally resident on its territory to hold a driver card. (a) For the purposes of this Regulation ‘normal residence’ means the place where a person usually lives, that is for at least 185 days in each calendar year, because of personal and occupational ties, or, in the case of a person with no occupational ties, because of personal ties which show close links between that person and the place where he is living. from his personal However, the normal residence of a person whose occupational ties are in a different place ties and who consequently lives in turn in different places situated in two or more Member States shall be regarded as being the place of his personal ties, provided that such person returns there regularly. This last condition need not be met where the person is living in a Member State fixed-term in order assignment. carry out a to (b) Drivers shall give proof of their place of normal residence by any appropriate means, such as their identity card or any other valid document. (c) Where the competent authorities of the Member State issuing the driver card have doubts as to the validity of a statement as to normal residence made in accordance with point (b), or for the purpose of certain they may request any specific controls, additional information or evidence. 4. (a) The competent authority of the Member State shall personalise the driver card in accordance with the provisions of Annex I(B). For administrative purposes, the driver card may not be valid for more than five years. The driver may hold one driver card only. The driver is authorised to use only his own personalised driver card. The driver shall not use a driver card which is defective or which has expired. is When a new driver card issued replacing the old, the new card shall bear the same driver card issue number but the index shall be increased by one. The issuing authority shall keep records of lost or defective driver cards. is the card driver If damaged, malfunctions or is lost or stolen, the authority shall supply a replacement card within five working days of receiving a detailed request to that effect. expiry date card whose In the event of a request for the renewal of a is approaching, the authority shall supply a new card before the expiry date provided that the request was sent to it within the time limits laid down in the second subparagraph of Article 15(1). 9. 2. 98 EN Official Journal of the European Communities C 43/9 (b) Driver cards shall be issued only to the to (EEC) No applicants who are provisions of Regulation 3820/85. subject (c) The driver card shall be personal. It may not, during its official period of validity, be withdrawn or suspended for whatever reason unless the competent authority of a Member State finds that the card has been falsified, or the driver is using a card of which he is not the holder, or that the card held has been obtained on the basis of forged documents. suspension or such withdrawal measures are taken by a Member State other than the Member State of issue, the former shall return the card to the authorities of the Member State which issued it and shall indicate the reasons for returning it. false declarations and/or If (d) Driver cards issued by Member States shall be mutually recognized. Where the holder of a valid driver card issued by a Member State has established his normal place of residence in another Member State, he may ask for his card to be exchanged for an equivalent driver card; it shall be the responsibility of the Member State which carries out the exchange to verify if necessary whether the card produced is actually still valid. Member States carrying out an exchange shall return the old card to the authorities of the Member State of issue and indicate the reasons for so doing. (e) Where a Member State replaces or exchanges a driver card, the replacement subsequent or and replacement be shall or registered in that Member State. any renewal, exchange, (f) Member States shall take all the necessary measures to prevent any possibility of driver cards being falsified. 5. Member States shall ensure that data needed to monitor compliance with Regulation (EEC) No 3820/85 and Council Directive 92/6/EEC of 10 February 1992 on the installation and use of speed limitation devices for certain categories of motor vehicles in the Community (*) which are recorded by recording equipment in conformity with Annex I(B) to this Regulation are stored for at least 365 days after the date of their recording and that they can be made available under conditions the security and accuracy of the data. that guarantee (*) OJ L 57, 2. 3. 1992, p. 27. ’ 7. in Article 15: (a) in paragraph 1: — the following subparagraph shall be inserted after the first subparagraph: ‘Where a driver wishes to renew his driver card, he shall apply the competent authorities of the Member State in which he has his normal residence not later than 15 working days before the expiry date of the card. ’ to — the following fourth subparagraph shall be added: ‘If the driver card is damaged, malfunctions or is lost or stolen, the driver shall apply its calendar within replacement to the competent authorities of the Member State in which he has his normal residence. ’ seven days for (b) paragraph 4 shall be replaced by the following: ‘4. Each Member State may permit all the periods referred to in paragraph 3, second indent (b) and (c) to be recorded under the sign m/ for vehicles registered in its territory. ’ (c) the following paragraph shall be added: ‘5a. The driver shall enter in the recording equipment in conformity with Annex I(B) the symbols of the countries in which he begins and ends his daily work period. However, a Member State may require drivers of vehicles engaged in transport operations inside its territory to add more detailed geographic specifications to the country symbol provided that the Member State has notified them to the Commission before 1 April 1998 and that they do not number more than 20. The above data entries shall be activated by the driver, and may be entirely manual or automatic if the recording equipment is linked to a satellite tracking system. ’ C 43/10 EN Official Journal of the European Communities 9. 2. 98 (d) at the beginning of the first subparagraph of paragraph 6 the word ‘equipment’ shall be replaced by ‘recording equipment defined in Annex I’. information being and/or printed falsified, suppressed or destroyed. No device which could be used to this effect shall be present on the vehicle. ’ (e) paragraph 7 shall be replaced by the following: 8. in Article 16: ‘7. Where the driver drives a vehicle fitted with recording equipment in conformity with Annex I, he must be able to produce, whenever an inspecting officer so requests: — the record sheets for the current week and, in any event, the sheet for the last day on which he drove during the previous week, — the driver card if he holds one, — print-outs from the recording equipment defined in Annex I(B) if he drove a vehicle fitted with such recording equipment during the period referred to in the first indent. Where the driver drives a vehicle fitted with recording equipment in conformity with Annex I(B), he must be able to produce, whenever an inspecting officer so requests: — the driver card of which he is the holder, — the record sheets corresponding to the same period as the one referred to in the first indent of the previous subparagraph during fitted with which he drove a vehicle recording equipment in conformity with Annex I. An authorised inspecting officer may check compliance with Regulation (EEC) No 3820/85 by analysis of the record sheets, of the displayed or printed data which have been recorded by the recording equipment or by the driver card or, failing this, by analysis of any other supporting document that justifies non-compliance with a provision, such as those laid down in Article 16(2) and (3). ’ (f) the following paragraph shall be added: ‘8. It shall be forbidden to falsify, suppress or destroy data recorded on the record sheet, stored in the recording equipment or on the driver card, or print-outs from the recording equipment as defined in Annex I(B). The same applies to any manipulation of the recording equipment, record sheet or driver card which may result in data (a) paragraph 2 shall be replaced by the following: the equipment ‘2. While is recording unserviceable or malfunctioning, drivers shall mark on the record sheet or sheets, or on a temporary sheet to be attached to the record sheet or to the driver card, all information for the various periods of time which are no longer the recorded or printed out correctly by recording equipment. If a driver card is damaged, malfunctions or is lost or stolen, the driver shall, at the end of his journey, print out the information relating to the periods of time recorded by the recording equipment and mark on that document the details that enable hin to be identified (the driver card number and/or name and/or driving licence number), including his signature. ’ (b) the following paragraph shall be added: if is damaged or If a driver card ‘3. it malfunctions, the driver shall return it to the competent authority of the Member State in which he has his normal residence. Theft of the driver card shall be the subject of a formal declaration to the competent authorities of the State where the theft occurred. Loss of the driver card must be reported in a formal declaration to the competent authorities of the State that issued it and to the competent authorities of the Member State of normal residence where they are different. The driver may continue to drive without a driver card for a maximum period of 15 calendar days or for a longer period if this is necessary for the vehicle to return to its premises, provided he can prove the impossibility of producing or using the card during this period. Where the authorities of the Member State in which the driver has his normal residence are different from those which issued his card and where the latter are requested to renew, replace or exchange the driver card, they shall inform the authorities which issued the old card of the precise reasons for its renewal, replacement or exchange. ’ 9. 2. 98 EN Official Journal of the European Communities C 43/11 9. Article 17 shall be replaced by the following: — (9): ‘Article 17 1. The amendments necessary to adapt the Annexes to technical progress shall be adopted in accordance with the procedure laid down in Article 18. 2. The the technical specifications relating following sections of Annex I(B) shall be adopted as soon as possible and if possible before 1 July 1998 by the same procedure: to (a) Chapter II — (d)(17): logical structure of the driver card, — (10): functions and commands, — (11): elementary files; and Chapter IV(B); (d) Chapter V: printer and standard print-outs’. displaying and printing of faults recording equipment, in the 10. Article 18 shall be replaced by the following: — (d)(18): ‘Article 18 displaying and printing of faults in the driver card, — (d)(21): displaying and printing of summary reports; (b) Chapter III — (a)(6. 3): for the protection of vehicle standards electronics against electrical interference and magnetic fields, — (a)(6. 5): protection (security) of the total system, — (c)(1): warning malfunctioning of the recording equipment, indicating signals internal the — (c)(5): format of the warnings, — (f): maximum tolerances; (c) Chapter IV(A): — (4): standards, — (5): security, including data protection, — (6): temperature range, — (8): 1. Where reference is made to the procedure laid down in this Article, the Commission shall be assisted by a the representatives of the Member States and chaired by the representative of the Commission. composed of committee 2. The representative of the Commission shall submit to the committee a draft of the measures to be taken. The committee shall deliver its opinion on the draft within a time limit which the chairman may lay down according to the urgency of the matter. The opinion shall be delivered by the majority laid down in Article 148(2) of the Treaty in the case of decisions which the Council is required to adopt on a proposal from the Commission. The votes of the representatives of the Member States within the committee shall be weighted in the manner set out in that Article. The chairman shall not vote. 3. (a) The Commission shall adopt the measures envisaged if they are in accordance with the opinion of the committee. (b) If the opinion of the measures envisaged are not in accordance with the committee, or if no opinion is delivered, the Commission shall, without delay, submit to the Council a proposal relating to the measures to be taken. The Council shall act by a qualified majority. If, on the expiry of a period of three months from the date of referral to the Council, the the proposed Council has not acted, measures the by shall Commission. ’ adopted be 11. Annex I(B), as contained in the Annex to the present electrical characteristics, Regulation, is hereby added. C 43/12 EN Official Journal of the European Communities 9. 2. 98 Article 2 ‘2. The elements of roadside checks are: 1. (a) 24 months from the date of publication in the Official Journal of the European Communities of the act to be adopted pursuant to Article 17(2) of Regulation (EEC) No 3821/85, as amended by this Regulation, vehicles put into service for the first time must be fitted with recording equipment in accordance with the requirements of Annex I(B) to Regulation (EEC) No 3821/85. (b) As from the date of entry into force of the provisions of subparagraph (a), vehicles used for the carriage of persons containing more than eight seats apart from the driver’s seat and having a maximum weight exceeding 10 tonnes, and also vehicles used for the carriage of goods having a maximum weight exceeding 12 tonnes, registered for the first time as from 1 January 1996, shall, insofar as the transmission of signals to the recording equipment with which they are fitted is exclusively electrical, satisfy the requirements of Annex I(B) to Regulation (EEC) No 3821/85 when the equipment in question is replaced. 2. Member States shall take the necessary measures to ensure that they are able to issue driver cards no later than 21 months following the date of publication of the act referred to in paragraph 1(a). 3. In the event that 12 months after the date of publication of the act referred to in paragraph 1, EC type-approval has not been granted to any item of recording equipment which conforms to the requirements of Annex I(B) to Regulation (EEC) No 3821/85, the Commission shall submit a proposal to the Council for an extension of the deadline laid down in paragraphs 1 and 2. 4. Drivers who, before the date laid down in paragraph 2, drive vehicles fitted with recording equipment conforming to the requirements of Annex I(B) to Regulation (EEC) No 3821/85 for which the competent authorities have not yet been able to issue a driver card shall at the end of their daily work period print out the information concerning the various periods of time recorded by the recording equipment and shall indicate their identification details on the print-out (name and/or driving licence number), and sign it. in the case of clear — daily driving periods, breaks and daily rest indications of periods; irregularities, also the preceding days’ record sheets which have to be carried on board the vehicle in accordance with Article 15(7) of Regulation (EEC) No 3821/85 as amended by Regulation (EC) No. /98(*) and/or the data stored for the same period on the driver card and/or in the memory of the recording equipment in conformity with Annex I(B), — for the period referred to in Article 15(7) of Regulation (EEC) No 3821/85, any cases where the vehicle’s authorised speed is exceeded, to be defined as being any periods of more than one minute during which the vehicle’s speed exceeds 90 km/h for category N3 vehicles or 105 km/h for category M3 vehicles (categories N3 and M3 being as to Directive defined 70/156/EEC) (**), in Annex I — where appropriate, momentary speeds attained by the vehicle as recording equipment in no more than the previous 24 hours’ use of the vehicle, recorded by the — last weekly rest period, where appropriate, — correct functioning of the recording equipment (determination of possible misuse of the equipment and/or the driver card and/or record sheets) or, where appropriate, presence of the documents referred in Article 14(5) of to Regulation (EEC) No 3820/85. (*) Council Regulation (EC) No. /98 amending Regulation (EEC) No 3821/85 on recording in road transport and Directive equipment 88/599/EEC concerning for applying Regulation (EEC) No 3820/85 and (EEC) No 3821/85 (OJ L. ). the procedures (**) Council Directive 70/156/EEC of 6 February 1970 on the approximation of the laws of the Member States relating to the type-approval of motor vehicles and their trailers (OJ L 42, 23. 2. 1970, p. 1). Directive has last amended by Directive 97/27/EC (OJ L 233, 25. 8. 1997, p. 1). ’ Article 3 2. Article 4(3) shall be replaced by the following: Directive 88/599/EEC is hereby amended as follows: 1. Article 3(2) shall be replaced by the following: ‘3. For the purposes of this Article, checks carried out at the premises of the competent authorities, on the basis of relevant documents and/or data handed 9. 2. 98 EN Official Journal of the European Communities C 43/13 over by undertakings at the request of the said authorities, shall have the same status as checks carried out at the premises of undertakings. ’ This Regulation shall be binding in its entirety and directly applicable in all Member States. Article 4 Done at. This Regulation shall enter into force on the day following that of its publication in the Official Journal of the European Communities. For the Council The President C 43/14 EN Official Journal of the European Communities 9. 2. 98 ANNEX ‘ANNEX I(B) REQUIREMENTS FOR CONSTRUCTION, TESTING, INSTALLATION, AND INSPECTION I. DEFINITIONS In this Annex: (a) “recording equipment” means: the total equipment intended for installation in road vehicles to show, record and store automatically or semi-automatically details of the movement of such vehicles and of certain work periods of their drivers. This equipment includes cables, sensors, an electronic driver information device, one (two) card reader(s) for the insertion of one or two driver card(s) with a memory, an integrated or separate printer, display instruments, facilities for downloading the data memory, facilities to display or print information on demand and facilities for the input of the places where the daily work period begins and ends; (b) “data memory” means: an electronic storage system built into the recording equipment, capable of storing at least 365 calendar days from the recording equipment. The memory should be protected in such a way as to prevent unauthorised access to and manipulation of the data and detect any such attempt; (c) “driver card (with memory)” means: a removable information transfer and storage device allocated by the authorities of the Member States to each individual driver for the purposes of identification of the driver and storage of essential data. The format and technical specifications of the driver card (with memory) shall meet the requirements laid down in Chapter IV of this Annex; (d) “the constant of the recording equipment” means: the numerical characteristic giving the value of the input signal required to show and record a distance travelled of one kilometre; this constant must be expressed either in revolutions per kilometre (k =. rev/km) or in impulses per kilometre (k =. imp/km); (e) “characteristic coefficient of the vehicle” means: the numerical characteristic giving the value of the output signal emitted by the part of the vehicle linking it with the recording equipment (gearbox output shaft or axle) while the vehicle travels a distance of one kilometre under normal test conditions (see Chapter VII(e)). The characteristic coefficient is expressed either in revolutions per kilometre (w =. rev/km) or in impulses per kilometre (w =. imp/km); (f) “effective circumference of the wheel tyres” means: the average of the distances travelled by each of the wheels moving the vehicle (driving wheels) in the course of one complete rotation. The measurement of these distances must be made under normal test conditions (see Chapter VII(e)) and is expressed in the form “l =. mm”; where appropriate measurement of these distances may be based on a theoretical calculation which takes into account the distribution of the maximum authorised weight on the axles; (g) “test station card” means: a removable data transfer and storage device for use in the card reader of the recording equipment, issued by the authorities of the Member States to their authorised bodies. The test station card identifies the body and allows for testing, calibration and programming of the recording equipment; 9. 2. 98 EN Official Journal of the European Communities C 43/15 (h) “control card” means: a removable data transfer and storage device for use in the card reader of the recording equipment, issued by the authorities of the Member States to competent authorities to get access to the data stored in the data memory or in the driver cards for reading, printing and/or downloading; (i) “company data card” means: a removable data transfer and storage device issued by the Member State’s authorities to the owner of vehicles fitted with recording equipment. The company data card allows for displaying, downloading and printing of the data stored in the (item of) recording equipment fitted in the company’s vehicle(s); (j) “calendar day” means: a day ranging from 00. 00 hours to 24. 00 hours. All calendar days relate to UTC time (universal time coordinated); (k) “downloading” means: copy of a part or of a complete set of data stored in the data memory of the vehicle or in the memory of the driver card. Downloading may not alter or delete any stored data. Downloaded data are protected in such a way as to make attempts to data manipulation detectable; origin of downloaded data must be authenticatable. Downloaded data are kept in a format that can be used by any authorised person; (l) “vehicle identification” means: number(s) identifying the vehicle on the basis of its VIN and/or its VRN. II. GENERAL CHARACTERISTICS AND FUNCTIONS OF RECORDING EQUIPMENT The equipment must be able to record, store, display and print the following: (a) recording and storing in the data memory 1. distance travelled by the vehicle with an accuracy of 1 km; 2. speed of the vehicle; 2. 1. momentary speed of the vehicle at a frequency of 1 s for the last 24 hours of use of the vehicle; 2. 2. exceeding the authorised speed of the vehicle, defined as any period of more than 1 minute during which the vehicle speed exceed 90 km/h for N3 vehicles or 105 km/h for M3 vehicles (with time, date, maximum speed of the overspeeding, average speed during the period concerned); 3. periods of driving time (times and dates), with an accuracy of 1 minute; 4. other periods of work or of availability (times and dates) with an accuracy of 1 minute; 5. breaks from work and daily rest periods (times and dates) with an accuracy of 1 minute; 6. for electronic recording equipment which is equipment operated by signals transmitted electrically from the distance and speed sensor, any interruption exceeding 100 milliseconds in the power supply of the recording equipment (except lighting), in the power supply of the distance and speed sensor and any interruption in the signal lead to the distance and speed sensor, with date, time, duration and driver card issue number; C 43/16 EN Official Journal of the European Communities 9. 2. 98 7. the driver card issue number with times and dates of insertion and removal; 8. for each driver card that is inserted for the first time after it was used in another item of recording equipment: — current driving time since the last break or rest period, — driving time for the day after the last rest period of at least eight hours, — driving times for the day between two rest periods of at least eight hours for the preceding 27 calendar days with date, time and duration, — total of the driving times for the current week and the preceding week and the total of the driving times of the two completed preceding weeks, — rest periods of at least eight hours’ duration for the day and the preceding 27 calendar days in each case with date, time and duration, — the VRN of the vehicles driven; 9. date, time and duration of driving without an inserted or a functioning driver card; 10. data recorded on the places at which the daily work period began and ended; 11. automatically identifiable system faults of the recording equipment with date, time and driver card issue number; 12. faults in the driver card with date and time and driver card issue number; 13. workshop card number of the authorised fitter or workshop with date of at least the last installation inspection and/or periodic inspection of the recording equipment in accordance with Chapter VII(c) and (d); 14. control card number with date of control card insertion and type of control (display, printing, downloading). In case of downloading, period downloaded should be recorded; 15. time adjustment with date, time and card issue number; 16. driving status (single/crew driving — driver/co-driver); (b) storing on the driver card 1. the essential data for the periods listed under point (a)(3), (4) and (5) for a period of at least the last 28 calendar days combined with the “VRN” identification of the vehicle driven and the data under point (a)(10), (14) and (16); 2. the events and faults according to point (a)(6), (11) and (15) with the “VRN” identification of the vehicle driven; 2. 1. date and time of insertion and removal of the driver card and distance travelled during the corresponding period; 2. 2. date and time of insertion and removal of the co-driver card with issue number; 3. data must be recorded and stored on the driver card in such a way as to rule out any possibility of falsification; (c) recording and storing in the case of two drivers for vehicles used by two drivers the driving time listed under point (a)(3) must be recorded and stored on the driver card of the driver who is driving the vehicle. The equipment must record and store in the data memory and on the two driver cards simultaneously but distinctly details of the information listed under point (a)(4) and (5); 9. 2. 98 EN Official Journal of the European Communities C 43/17 (d) displaying or printing on request for an authorised user 1. driver card issue number, expiry date of the card; 2. the surname and first name of the driver who is the cardholder; 3. current driving time since the last break or rest period; 4. driving time for the day after the last rest period of at least eight hours; 5. driving times for the day between two rest periods of at least eight hours for the preceding 27 calendar days on which the driver has driven, with date, time and duration; 6. total of the driving times for the current week and the preceding week and the total times for the two completed preceding weeks; 7. the other periods of work and availability; 8. rest periods of at last eight hours’ duration for the day and the preceding 27 days in each case with date, time and duration; 9. “VRN” identification of vehicles driven for at least the last 28 calendar days with the distance travelled per vehicle and day, time of first insertion and last removal of the driver card and the time of change of vehicle; 10. time adjustment with date, time and card issue number; 11. interruption of power supply to the recording equipment with date, time, duration and driver card issue number (as defined in point (a)(6)); 12. sensor interruption with date, time, duration and driver card issue number (as defined in point (a)(6)); 13. the “VIN” and/or “VRN” identification of the vehicle driven; 14. driving without driver card as defined in point (a)(9) for the last 28 calendar days; 15. details of the information stored concerning the driver (as defined in point (c)); 16. recorded data on the places where the daily work period began and ended; 17. the automatically identifiable system faults of the recording equipment with date, time and driver card issue number; 18. the faults in the driver card with date and time and driver card issue number; 19. control card number with date of control card insertion and type of control (display, printing, downloading). In the case of downloading, period downloaded should be recorded; 20. exceeding the authorised speed as defined in point (a)(2. 2), with date, time and driver card issue number for the current week and in any case including the last day of the previous week; 21. summary reports whereby compliance with Regulations (EEC) No 3820/85 and (EEC) No 3821/85 and Directive 88/599/EEC can be checked. III. CONSTRUCTION AND FUNCTIONAL REQUIREMENTS FOR RECORDING EQUIPMENT (a) General points 1. 1. Any inclusion in or connection to the recording equipment of any device, or devices, approved or otherwise, must not interfere with, or be capable of interfering with, the proper operation of the recording equipment. The recording equipment must be submitted for approval complete with any such included devices. C 43/18 EN Official Journal of the European Communities 9. 2. 98 1. 2. The recording equipment must be capable of operating correctly in all the climatic conditions normally encountered in Community territory. 2. Materials 2. 1. All the constituent parts of the recording equipment must be made of materials of sufficient stability and mechanical strength and with stable electrical and magnetic characteristics. 2. 2. Any modification in a constituent part of the equipment or in the nature of the materials used for its manufacture must, before being used, be submitted for approval to the authority which granted type-approval for the recording equipment. 3. Measurement of distance travelled The distance travelled may be measured and recorded either: — so as to include both forward and reverse movements, or — so as to include only forward movement. Any recording of reversing movements must on no account affect the clarity and accuracy of the other recordings. 4. Measurement of speed 4. 1. The range of speed measurement must be as stated in the type-approval certificate. 4. 2. The natural frequency and the damping of the measuring device must be such that the instruments showing and recording the speed can, within the range of measurements, follow acceleration changes of up to 2 m/s2, within the limits of accepted tolerances. 5. Measurement of time (clock) Time is digital. Update is performed (if necessary) at the authorised workshop. The internal clock time is UTC. The driver can change the offset of the time displayed on the display screen. 5. 1. The measurement of time is effected automatically in the recording equipment. 5. 2. The clock time in the memory can be reset only when an authorised workshop card is inserted. 6. Lighting and protection 6. 1. The visual instruments of the equipment must be provided with adequate non-dazzling lighting. 6. 2. For normal conditions of use, all the internal parts of the equipment must be protected against damp and dust. In addition, they must be made tamperproof by means of casings capable of being sealed. 6. 3. Protection against electrical interference and magnetic fields must be provided complying with standards for electronics in vehicles. 6. 4. The cables connecting the recording equipment to the transmitter must be protected by electronic monitoring, such as signal encryption, capable of detecting the presence within that part of the system of any device, not otherwise necessary for the correct operation of the recording equipment, which is capable of preventing the accurate operation of the recording equipment by any short circuit, interruption or modification of the electronic data from the speed and distance sensor, or by the duplication of any other approved devices, when that device is connected and put into operation. 9. 2. 98 EN Official Journal of the European Communities C 43/19 6. 5. The total system, tamperproof. including the connections to the speed and distance sensor must be 6. 6. The recording equipment must self-detect faults. (b) Visual instruments Indications must be visible from outside the recording equipment and give a clear, plain and unambiguous reading including where there are two drivers. The display instrument must enable the information referred to in Chapter II(d) to be displayed on request. The request can take place selectively or sequentially. (c) Warning signals 1. A warning to the driver of at least 30 seconds if the vehicle is driven: — without the driver card in place, — with a malfunctioning card, — with the driver card in the wrong slot, — when the recording equipment has detected one or more cases of internal malfunctioning, in particular those referred to in Chapter II(d)(17) and (18), — above the speed limit as defined in Chapter II(a)(2. 2). 2. A warning to the driver before exceeding 4 1/2 hours driving time per period of driving time and 9 hours daily driving time, 15 minutes before and at the time of exceeding the limit. 3. A warning to the driver, 15 minutes before and at the time of failing to observe the required 8 hours daily rest period within the last 24 hours. 4. Additional warnings may be installed at the request of the vehicle owner. 5. Format of the warnings Warnings may be either auditory or visual, or a combination of both and must be clearly recognisable by the user. (d) Memory 1. The periods of time referred to in Chapter II(a)(3), (4) and (5) must be stored whenever there is any change of activity or status. 2. The period of driving time must always be stored automatically when the vehicle is in motion. 3. The other periods of time as indicated in Article 15(3), second indent (b), (c) and (d) of the Regulation must always be stored separately through the operation where necessary of an activity selection device. (e) Markings 1. The following details must appear on the instrument face of the recording equipment: — near the figure indicating the distance, the unit of measurement of distance, indicated by the abbreviation “km”, — near the figure showing the speed, the entry “km/h”. C 43/20 EN Official Journal of the European Communities 9. 2. 98 2. The descriptive plaque must be visible on the recording equipment and must show the following details: — name and address of the manufacturer of the equipment, — manufacturer’s number and year of manufacture of the equipment, — approval mark for the recording equipment type, — the constant of the recording equipment in the form “k =. rev/km” or “k =. imp/km”, — optionally, the range of speed measurements, in the form indicated in 1. This information may also be shown on demand by the recording equipment. (f) Maximum tolerances (display and recording instruments) 1. The maximum tolerances relate to distance travelled, speed and time and are measured on the dynamometer before installation and, under the circumstances referred to in Chapter VII, on installation, during periodic inspection and in use. 2. The maximum tolerances set out in 1 are valid for extreme temperatures corresponding to climatic conditions normally encountered in Community territory. IV. CARDS WITH MEMORY A. DRIVER CARD (WITH MEMORY) 1. Insertion/removal The recording equipment must be so designed that the driver card (with memory) is locked in position on its proper insertion into the card reader and that the relevant driver card data are automatically stored in the data memory of the recording equipment. The release of the driver card may function only when the vehicle is stationary and after the relevant data have been stored on the driver card. 2. Memory capacity of the driver card The capacity of the driver card must be sufficient to store at least 28 calendar days of data referred to in Chapter II(c) for the actual driver. Should the data card be full the new data will replace the oldest data. 3. Visible data Page 1 will contain: (a) the words “Driver Card” printed in large type in the official language or languages of the Member State issuing the card; “Driver Card” in the other official languages of the Community, printed to form the background of the licence: es: dk: de: el: en: fr: ga: TARJETA DEL CONDUCTOR FØRERKORT FAHRERKARTE ΚΑΡΤΑ ˆ∆ΗΓˆΥ DRIVER CARD CARTE DE CONDUCTEUR CÁRTA TIOMÁNAÍ 9. 2. 98 EN Official Journal of the European Communities C 43/21 it: nl: pt: fi: sv: CARTA DEL CONDUCENTE BESTUURDERSKAART CARTÃO DE CONDUTOR KULJETTAJAKORTTI FÖRARKORT; (b) the name of the Member States issuing the card (optinal); (c) the distinguishing sign of the Member States issuing the card, printed in negative in a blue rectangle and encircled by 12 yellow stars; the distinguishing signs shall be as follows: B DK D GR E F Belgium Denmark Germany Greece Spain France IRL Ireland I L Italy Luxembourg NL The Netherlands A P Austria Portugal FIN Finland S UK Sweden The United Kingdom (d) information specific to the card issued, numbered as follows: 1. surname of the holder; 2. first name(s) of the holder; 3. date and place of birth; 4. (a) date of issue of the card; (b) date of expiry of the card; (c) the name of the issuing authority (may be printed on page 2); (d) a different number from the one under heading 5, for administrative purposes (optional); 5. (a) driving licence number including number of replacement issue; (b) driver card issue number including index number of replacement issue; 6. photograph of the holder; 7. signature of the holder; 8. normal place of residence, or postal address of the holder (optional). The data referred to in 1, 2, 3, 4(b) and 5(a) and (b) will also be stored in the driver card memory. Page 2 will contain: (a) an explanation of the numbered items which appear on pages 1 and 2 of the card. C 43/22 EN Official Journal of the European Communities 9. 2. 98 (b) with the specific written agreement of the holder, information which is not related to the administration of the driver card may also be added, such addition will not alter in any way the use of the model as a driver card. COMMUNITY MODEL DRIVER CARD Page 1 Page 2 MEMBER STATE MS 6. 4c. (4d. ) DRIVER CARD 1. 2. 3. 4a. 4b. 5a. 5b. 7. (8. ) 3. Date and place of birth 2. Name Surname Issuing authority 1. 4a. Card issuing date 4b. Administrative expiry date of card 4c. (4d. ) No for national administrative purposes 5a. Driving licence number 6. 7. Photograph Signature (8. ) Address 5b. Driver card number Please return to: NAME OF AUTHORITY AND ADDRESS SPECIMEN COMMUNITY MODEL DRIVER CARD: BELGIAN CARD (For information) B 6. FOTO KONINKRIJK BELGIË BESTUURDERSKAART 1. Ruyter 2. Georges 3. 01. 04. 73 4a. 01. 07. 98 4b. 30. 06. 03 5a. DA 003 360 5b. 11 ABC 334455 7. 4c. Milano 4c. B-9000 Gent B 6. PHOTO Jeanneaux CARTE DE CONDUCTEUR ROYAUME DE BELGIQUE 1. 2. Herald 3. 01. 03. 74 4a. 01. 09. 98 4b. 30. 08. 03 5a. DB 004 380 5b. 11 ABD 223344 7. 4c. B-7000 Mons 4c. B-1180 Uccle 4. Standards The driver card and recording equipment must conform to the following standards: — ISO 7810, — ISO 7816-1, — ISO 7816-2, — ISO 7816-3, — draft ISO 7816-4, — draft ISO 10373, — the detailed functional specifications defined within systems of identification cards intended for use in surface transport. 5. Security, including data protection The various components of the driver card are intended to exclude any falsification or tampering and to detect any attempt of that kind. 9. 2. 98 EN Official Journal of the European Communities C 43/23 6. Temperature range The driver card must be capable of operating correctly in all the climatic conditions normally encountered in Community territory. 7. Lifetime The card must be capable of operating correctly for a five-year period if used within the environmental and electrical specifications. 8. Electrical characteristics The electrical characteristics of the card must correspond to the specifications applicable to electronics in vehicles. 9. Logical structure of the driver card The logical structure of the card must be defined in such a way as to guarantee its proper operation and its compatibility with any recording equipment complying with this Annex. 10. Functions and commands The card’s functions and commands must cover all the functions referred to in Chapter I(c) and Chapter II(b). 11. Elementary files The specifications of elementary files must be within the framework of the standards referred to in 4. 12. Special provisions After consulting the Commission, Member States may add colours or markings, such as national symbols and security features, without prejudice to the other provisions of this Annex. B. TEST STATION CARD (WITH MEMORY), CONTROL CARD (WITH MEMORY) AND COMPANY DATA CARD (WITH MEMORY) The specifications of the test station, control and company data cards (with memory) must be such that they operate correctly when used as provided for in Chapter I(g), (h) and (i) and are compatible with any recording equipment complying with this Annex. The structure of the cards must be so designed as to give access only to the authorised user and only for the exercise of the functions which each card is intended to fulfil. V. PRINTER AND STANDARD PRINT-OUTS 1. Printers must be so designed as to produce the print-outs referred to in Chapter II(d) with a degree of definition likely to avoid any ambiguity when they are read. Print-outs must remain clearly legible and identifiable under normal conditions of storage for at least one year. They must retain their dimensions and recordings under normal conditions of humidity and temperature. It must also be possible to add handwritten notes, such as the driver’s signature, to these documents. 2. The minimum capacity of print-outs, whatever their form, must be sufficient to allow the printing of the information referred to in Chapter II(d). If several print-outs have to be linked together to increase printing capacity, the links between the various documents must be made in such a way that there are no breaks in the data at the points linked which could jeopardise interpretation of the data. C 43/24 EN Official Journal of the European Communities 9. 2. 98 VI. INSTALLATION OF RECORDING EQUIPMENT (a) Installation 1. The recording equipment must be protected against accidental damage. 2. It must be possible for authorised agents to adapt the constant of the recording equipment to the characteristic coefficient of the vehicle by means of a suitable device, to be known as an adaptor. Vehicles with two or more axle ratios must be fitted with a switch device whereby these various ratios will automatically be brought into line with the ratio for which the equipment has been adapted to the vehicle by the adaptor. (b) Installation plaque After the equipment has been checked on installation, an installation plaque which is clearly visible must be affixed on, in or beside the equipment. After every inspection by an approved fitter or workshop requiring a change in the calibration of the installation, a new plaque must be affixed in place of the previous one. The plaque must bear at least the following details: — name, address or trade name of the approved fitter or workshop, — characteristic coefficient of the vehicle, in the form “w =. rev/km” or “w =. imp/km”, — effective circumference of the wheel tyres in the form “l =. mm”, — the date on which the characteristic coefficient of the vehicle was determined and the effective circumference of the wheel tyres measured, — the last 8 digits of the chassis number of the vehicle. (c) Sealing 1. The following parts must be sealed: (a) any connection which, if disconnected, would cause undetectable alterations to be made or data to be lost; (b) any cover giving access to the circuits or mechanisms, any alteration of which would affect the proper operation of the recording equipment or which would allow unauthorised alteration of the equipment’s characteristics; (c) the installation plaque, unless it is attached in such a way that it cannot be removed without the markings thereon being destroyed. 2. In all cases, the location of the seals must be mentioned on the type-approval certificate and their effectiveness tested as part of the type-approval procedures. 3. The seals mentioned in 1(b) may be removed: — in case of emergency, — to install, to adjust or to repair a speed limitation device or any other device contributing to road safety, provided that the recording equipment continues to function reliably and correctly and is resealed by an approved fitter or workshop (in accordance with Chapter VII) immediately after fitting the speed limitation device or any other device contributing to road safety or within seven days in other cases. On each occasion that these seals are broken a written statement giving the reasons for such action must be prepared and made available to the competent authority. 9. 2. 98 EN Official Journal of the European Communities C 43/25 VII. CHECKS AND INSPECTIONS (a) Approval of test stations (fitters and workshops) The Member States will nominate the bodies to carry out the checks and inspections. (b) Certification of new or repaired instruments Every individual device, whether new or repaired, must be certified in respect of its proper operation and the accuracy of its readings and recordings, within the limits laid down in Chapter III(f)(1) by means of sealing in accordance with Chapter VI(c)(1) or equivalent digital information in the data memory of the recording equipment. (c) Installation inspection and programming 1. When being fitted to a vehicle, the recording equipment and the whole installation must comply with the provisions relating to maximum tolerances laid down in Chapter III(f)(2). 2. The following programming of the recording equipment must be carried out: — the date of the installation test, — the universal time coordinated (UTC), — the “VIN” and “VRN” vehicle identification, — the number of the workshop card of the approved fitter or approved workshop. (d) Periodic inspections 1. Periodic inspections of the equipment fitted to vehicles must take place after any repair of the equipment or after any alteration of the characteristic coefficient of the vehicle or of the effective circumference of the tyres or at least once within two years of the last inspection; they may be carried out in conjunction with roadworthiness tests on vehicles. These inspections must include at least the following checks: — that the recording equipment is working properly, including the downloading of data to and from the workshop card, — that compliance with the provisions of Chapter III(f)(2) on the maximum tolerances on installation is ensured, — that the recording equipment carries the type-approval mark, — that the installation plaque is affixed, — that the seals on the equipment and on the other parts of the installation are intact, — the actual circumference of the tyres. 2. The following programming of the recording equipment must be carried out: — the date of the periodic inspection, — the universal time coordinated (UTC), — the “VIN” and “VRN” vehicle identification, — the number of the card of the approved workshop. 3. Such inspections must include replacement of the installation plaque or equivalent digital information in the data memory of the recording equipment. C 43/26 EN Official Journal of the European Communities 9. 2. 98 (e) Measurement of errors The measurement of errors on installation and during use must be carried out under the following conditions, which are to be regarded as constituting standard test conditions: — vehicle unladen, in normal running order, — tyre pressures in accordance with the manufacturer’s instructions, — tyre wear within the limits allowed by national law, — vehicle movement: the vehicle must advance under its own engine power in a straight line on level ground and at a speed of 50 ± 5 km/h. The measuring distance must be at least 1 000 m, — provided that it is of comparable accuracy, an appropriate dynamometer may also be used for the test. ’ 9. 2. 98 EN Official Journal of the European Communities C 43/27 STATEMENT OF THE COUNCIL’S REASONS I. INTRODUCTION On 22 July 1994 the Commission sent the Council a proposal for a Regulation (EC) amending Regulation (EEC) No 3821/85 (1) and Directive 88/599/EEC (2) on recording equipment in road transport (3). The proposal is based on Article 75(1)(c) of the EC Treaty. The European Parliament delivered its opinion on 13 July 1995 (4) and the Economic and Social Committee its opinion on 22 February 1995 (5). In the light of the European Parliament’s opinion the Commission sent the Council an amended proposal (6) on 21 November 1995. On 11 December 1997 the Council adopted its common position in accordance with Article 189c of the EC Treaty. II. AIM OF THE PROPOSAL 1. The aim of the proposal is to improve enforcement of, and compliance with, social legislation in road transport and in particular driver’s driving and rest periods. It should be pointed out that: — Regulation (EEC) No 3821/85 on recording equipment in road transport lays down a number of provisions concerning the construction, installation, use and inspection of recording equipment in vehicles used for the transport of goods and passengers by road (inter-urban transport) falling within the scope of Regulation (EEC) No 3820/85 (7), — the purpose of the recording equipment is to make it possible to check compliance with the provisions of Regulation (EEC) No 3820/85, in particular those relating to driving hours and rest periods, — the objective of Council Directive 88/599/EEC is to lay down minimum conditions for checking the correct and uniform application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85. 2. The current tachograph system records data onto a cardboard disk (the tachograph chart) by means of a stylus. The Commission’s original proposal made provision for the compulsory installation, in accordance with a set timetable: (1) Council Regulation (EEC) No 3821/85 of 20 December 1985 on recording equipment in road transport (OJ L 370, 31. 12. 1985, p. 8). Regulation as last amended by Commission Regulation (EC) No 1056/97 (OJ L 154, 12. 6. 1997, p. 21). (2) Council Directive 88/599/EEC of 23 November 1988 on standard checking procedures for the implementation of Regulation (EEC) No 3820/85 on the harmonisation of certain social legislation relating to road transport and Regulation (EEC) No 3821/85 on recording equipment in road transport (OJ L 325, 29. 11. 1988, p. 55). (3) OJ C 243, 31. 8. 1994, p. 8. (4) OJ C 249, 25. 9. 1995, p. 128. (5) OJ C 110, 21. 4. 1995, p. 19. (6) OJ C 25, 31. 1. 1996, p. 5. (7) Council Regulation (EEC) No 3820/85 of 20 December 1985 on the harmonisation of certain social legislation relating to road transport (OJ L 370, 31. 12. 1985, p. 1). C 43/28 EN Official Journal of the European Communities 9. 2. 98 — either of an additional element to the existing recording equipment (tachograph), — or of a new integrated system to replace the abovementioned system and containing both a paper disk and a smart card. The technical specifications of the new equipment are defined in Annex I(A) to the original proposal. In addition, any system ensuring a performance equivalent to that of the abovementioned two systems would also be permitted in accordance with the provisions of the proposal for a Regulation, i. e. following an examination of the system by the Commission, acting in accordance with the type I committee procedure (advisory committee). The amended proposal makes provision for the inclusion in the Regulation of an additional Annex I(B) defining, as far as possible, the new technology which could be introduced as an alternative system provided that it is of comparable accuracy and reliability. This fully digital technology replaces the paper disk by a mass electronic memory in the vehicle unit. III. ANALYSIS OF THE COUNCIL’S COMMON POSITION 1. Since it submitted its amended proposal, the Commission has conducted various discussions with the aim of analysing the technical and industrial feasibility of a new generation of fully digital recording equipment, complying with the concept in Annex I(B). In the light of the positive outcome of these discussions and of the advantages of concept I(B) (notably in terms of potential and ease of inspection, reliability and security of the system) compared with the tachograph currently used but also compared with concept I(A), the Council decided to retain solely option I(B) in its common position. In the Council’s common position provision is made for the compulsory installation of fully digital recording equipment, in accordance with the requirements of Annex I(B), on all new vehicles as from 1 July 2000 if all the conditions laid down are met, namely in particular if certain detailed technical specifications in Annex I(B) are adopted if possible before 1 July 1998, in accordance with the type III(a) committee procedure. The Council’s common position follows and expands the amended Commission proposal, which incorporates the European Parliament’s amendments aimed at paving the way for the introduction of a new generation of fully digital recording equipment with integrated memory (system I(B)). By thus ensuring that the relevant social regulations are observed, the Council’s common position upholds the safety and equality objectives of the competition conditions in the amended Commission proposal. 2. However, the common position includes several amendments, the main ones of which are set out below. They concern: (a) the deletion of Annex I(A) (Article 1(1) of the common position). The common position no longer provides for the possibility of installing and using equipment which complies with Annex I(A) nor alternative digital systems which ensure a performance equivalent to that of system I(B). 9. 2. 98 EN Official Journal of the European Communities C 43/29 The Council thought it was no longer justified to retain option (Annex) I(A) which represented an intermediate stage between the present tachograph and the fully digital recording equipment. However, a number of features in Annex I(A), in particular those concerning the driver’s smart card (which was the core of the original proposal), have been retained or adapted in Annex I(B); (b) the granting by each Member State of EC component type-approval (Article 1(3)) in accordance with the technical for new recording equipment produced specifications in Annex I(B); (c) the sharing of responsibility between employers and drivers for the correct functioning and proper use of the system (Article 1(5) and (6)(a), second subparagraph); (d) the definition of precise conditions for the issue of the driver card (normal residence criterion) for the period of the card’s validity, for the conditions of replacement, renewal, mutual recognition, exchange, suspension or withdrawal of the card (Article 1(6. 3) and (6. 4), and Article 1(7)(a) and (b)); (e) the storage for at least 365 days of the data needed to monitor compliance with Regulation (EEC) No 3820/85 and Directive 92/6/EEC (1) (Article 1(6) — new Article 14(5)); (f) the storage of the symbol of the country in which the driver begins and ends his daily work period; (more detailed localisation — maximum 20 — possible if a Member State so wishes and so notifies the Commission before 1 April 1998) (Article 1(7)(c)); (g) procedures relating to inspections at the roadside which take account of the temporary existence of the two systems side-by-side, namely the possibility of there being in service both vehicles fitted with recording equipment in conformity with Annex I to the Regulation and vehicles fitted with recording equipment in conformity with Annex I(B) (Article 1(7)(e)); (h) the replacement of the type I advisory committee proposed by the Commission by a type III(a) committee (Article 1(10); (i) a mechanism which determines the date of compulsory installation of recording equipment in conformity with Annex I(B) (and the issue by Member States of driver cards) in keeping with the date of publication in the Official Journal of the European Communities of certain detailed technical specifications in Annex I(B) (where possible before 1 July 1998), the list of which is defined in Article 1(9) (Article 2); (j) the requirement for certain vehicles already in service, covered by Regulation (EEC) No 3821/85 currently in force, to replace the existing recording equipment by equipment which conforms to the requirements of Annex I(B) (Article 2(1b)) if the former is defective; (1) Council Directive 92/6/EEC of 10 February 1992 on the installation and use of speed limitation devices for certain categories of motor vehicles (OJ L 57, 23. 11. 1992, p. 27). C 43/30 EN Official Journal of the European Communities 9. 2. 98 (k) the amendments to Directive 88/599/EEC (Article 3), the aim of which is: — not to create any discrimination, at the time of roadside checks, between drivers of vehicles fitted with the current recording equipment (with disk) and drivers of vehicles fitted with recording equipment in accordance with Annex I(B) and with driver cards, in particular as regards the duration of the period checked, — to make it possible to check compliance with Directive 92/6/EEC on speed limitation devices and checks on momentary speeds of the vehicle in the previous 24 hours of use, — to allow checks by the competent authorities, at their own premises, of the data recorded by the recording equipment in accordance with Annex I(B) and by the driver cards; (l) the inclusion of an expanded Annex I(B) providing in particular for: — a memory, built into the recording equipment, making it possible to store the relevant data for the purposes of checks for at least 365 days after being recorded, — a printer in the vehicle cab (built in or capable of being connected to the recording equipment), — a company card which gives the company access to data on the work of drivers in its vehicles, — a control card held by the competent authorities of the Member States to obtain access to data stored in the memory of the recording equipment or in the driver cards, — a list of the data which it must be possible to display on the screen of the recording equipment or to print, — a list of the warning signals in the event of any malfunction of the system or where the regulation periods are exceeded and/or are not observed (driving aid), — the recording of driving times, other periods of work or of availability, breaks from work and daily rest periods with an accuracy of one minute. IV. EUROPEAN PARLIAMENT AMENDMENTS 1. European Parliament amendments adopted by the Council The Council followed the Commission proposal by adopting the tenor if not the wording of the European Parliament amendments set out below: — in the second recital, amendment 1 concerning the consequences of economic pressures and competition affecting drivers in connection with rules concerning driving and rest periods and speed limits, — in the third recital, amendment 3 concerning the effects of gross infringements on road safety and conditions of competition. The common position reinforces this amendment by adding a reference to the consequences of ‘infringements’, 9. 2. 98 EN Official Journal of the European Communities C 43/31 — in the fourth recital, amendment 4 which concerns the types of monitoring to be carried out and the natural or legal persons responsible for such monitoring: in the latter connection the common position states that such checks are carried out both by the undertaking and by the competent authorities, — in the eleventh recital, the second part of amendment 6 relating to the expansion of the functions for fleet management provided by recording equipment in conformity with Annex I(B); the first part of amendment 6, the aim of which is to introduce more effective and more reliable recording equipment, is reflected by the common position in the text of the enacting terms and in Annex I(B), although this part of the amendment is not adopted as such, — in the sixth recital, amendment 10 which concerns the advantages of introducing new, advanced equipment, — in Article 1(1), that part of amendment 17 which adds a reference to Annex I(B); the other part of amendment 17 concerning the addition of a reference to Annex I(A) was not adopted, however, since Annex I(A) is not included in the Council’s common position, — in Article 1(b) (new Article 14(5) of Regulation (EEC) No 3821/85), amendment 22 which concerns the storage and transmission of data concerning the driver under a system which guarantees the security and correctness of the data, — in Article 1(7)(f) (new Article 15(8)), amendment 23 which concerns the ban on falsification and tampering in order to ensure the system is secure, — in Article 1(10) (new Article 18), amendment 25 which lays down that the committee assisting the Commission will be a type III(a) committee, — in Article 1(11), that part of amendment 26 which concerns the addition of a new Annex I(B), — amendment 30 which concerns the deletion of a provision in Annex I(A); in fact this Annex does not appear in the common position, — in Annex I(B), amendment 31 which defines the new Annex I(B). The Council’s common position incorporates and expands the provisions covered by this amendment. It should also be pointed out that the technical specifications of certain points in Annex I(B) will be adopted at a later date in accordance with Articles 17 and 18 of the common position. 2. European Parliament amendments not adopted by the Council The Council did not adopt: — amendment 2, the aim of which is to include in the Regulation a new recital underlining the absence of Community powers to coordinate checks to ensure compliance with the law. The Council would point out that the Community has the necessary powers to check on the correct and uniform application of Regulations (EEC) No 3821/85 and (EEC) No 3820/85, C 43/32 EN Official Journal of the European Communities 9. 2. 98 — amendment 5, the aim of which is to include in the Regulation a new recital on the advisability of recording a large number of details, some of which are explicitly indicated. The Council points out that the Regulation currently in force already allows the recording of the details which are referred to by way of example in this amendment, apart from details of fuel consumption and the rational management of the undertaking, the recording of which does not come under this Regulation, — amendment 7, the aim of which is to include in the Regulation a recital stating that Community legislation must not hold back recent technical developments. The Council considers that this amendment is redundant, — amendment 8, the aim of which is to supplement the seventh recital contained in the Commission proposal (fifth recital of the common position). This recital states that social regulations are difficult to enforce since the data are currently recorded on several daily record sheets and are stored in the driver’s cab. Amendment 8 is intended to add that such data are therefore usually unavailable in the undertaking. The Council considers that this addition does not come under the Regulation, — amendment 9, the aim of which is to include in the Regulation a new recital stating that checks in the undertaking are to be preferred to roadside checks. The Council considers that roadside checks remain effective instruments both in national and international transport, — amendment 11, the aim of which is to supplement the ninth recital contained in the amended Commission proposal in order to stress the advisability or fixing a date from which the system currently in force could no longer be used. The Council, which did not adopt the ninth recital either, underlines the fact that the existing system should be gradually phased out as a result of the obligation to install the new technology intended to replace it and to replace the old equipment, subject to certain conditions, by the equipment in conformity with Annex I(B), — amendment 12, the aim of which is to amend the 11th recital of the amended proposal in order to make it clear that this Regulation adopts ‘the new approach’ to technical harmonised standards not only as regards specifications for the driver card but also for other electronic equipment. The Council adopted neither the recital nor the amendment thereto because it thought they were superfluous, — amendments 13 and 15, the aim of which is to amend the 12th and 14th recitals of the amended proposal which refer to the inclusion alternative systems in the Regulation. The Council did not adopt these amendments since it did not adopt the recitals concerned either: the common position no longer affords the possibility of alternative systems but provides only for the option of introducing an Annex I(B), 9. 2. 98 EN Official Journal of the European Communities C 43/33 — amendment 14, the aim of which is to amend the 13th recital of the amended proposal concerning the technical adaptation committee. The Council did not adopt the recital concerned either since it is superfluous in view of Article 1(10) of the common position (new Article 18 of Regulation (EEC) No 3821/85) and of the corresponding 13th recital which provide for the type III(a) committee procedure, — amendments 16 and 27, the aim of which is to amend the 15th recital and Article 2(1) of the amended proposal. Article 2 provides in particular for the retrofitting of vehicles already in service. Paragraph 1 of that Article states that the programme will apply to all vehicles subject to the provisions of Regulation (EEC) No 3820/85 and registered after 1 January 1990. Likewise, the corresponding recital stipulates that the Regulation applies to the vehicles concerned which were put into service for the first time after 1 January 1990. In these amendments, the European Parliament replaces the abovementioned date by that of 1 January 1985. The Council adopted neither the abovementioned provisions nor the European Parliament amendments since it held that the economic and social situation in road transport made it impossible to impose additional burdens on road hauliers who owned vehicles already in service, fitted with recording equipment in conformity with the Community legislation in force, for the replacement of such equipment. In addition, the technical feasibility of such a replacement also had to be taken into account, — amendment 18, the aim of which is to amend a series of Articles when they refer to ‘record sheets’ by adding after the words ‘or driver card’ the words ‘or replaced by digital data stored in electronic recording equipment’. The Council did not adopt this amendment as it intimated that the driver card would not be an essential part of any new system, — amendment 19, the aim of which is to indicate in Article 1(4) that paragraphs 5(a) and 5(b) are added to Article 14 of Regulation (EEC) No 3821/85 in addition to the new paragraphs of the amended proposal. The Council did not adopt his amendment because it was unnecessary given the wording of the common position, — amendment 20, the aim of which is to amend Article 14(5) of Regulation (EEC) No 3821/85 contained in Article 1(4) of the amended proposal and concerning the archiving by the undertaking of data stored on the driver card. The Council adopted neither the new provision as proposed by the Commission nor the European Parliament’s amendment. However, this aspect is already taken into account in the common position since the vehicle memory automatically stores driver data which are relevant to his work in the undertaking concerned (see in particular Article 1(6)(b) (new Article 14(5))), — amendment 21, the aim of which is to include in Article 14 of Regulation (EEC) No 3821/85 a new paragraph 5(a) stipulating under which conditions equipment in conformity with Annex I(B) could replace both the present tachograph and the driver card. C 43/34 EN Official Journal of the European Communities 9. 2. 98 The Council did not adopt this amendment since it intimated that the Commission proposal did not cover electronic devices and that the driver card was not an essential part of the new system, — amendment 24, the aim of which is to introduce an Annex I(B) in the Regulation and which sets out the aims to be achieved. This amendment is not included as such in the common position but its aim is fully achieved by the common position as a whole, — amendment 28, the aim of which is to amend the introductory sentence of Article 2(2) of the amended proposal concerning the schedule for the retrofitting of vehicles already in service. The Council did not adopt this amendment since it referred to Annex I(A) whereas the common position only included Annex I(B), — amendment 29, the aim of which is to amend Article 3 of the amended proposal so as to authorise the Member States to grant EC component type-approval to vehicles fitted with equipment not in conformity with Annexes I(A) and (B) and registered between 1 January 1985 and 31 December 1996. The Council did not include this Article in the common position. Article 2 of that position provides for a series of provisions concerning the data of compulsory installation of recording equipment in accordance with Annex I(B), in keeping with the date of publication of the detailed specifications for certain points in Annex I(B) and an initial type-approval in accordance with the requirements of that Annex, — amendment 34, the aim of which is to include in the Regulation a new Article 5(a) stipulating that the Commission should submit a report to the European Parliament and the Council on the technical feasibility of electronic equipment and on the possibility of introducing it by 1 January 2000. The Council did not adopt this amendment as it was superfluous given that the common position already provided for the installation of such recording equipment, where possible from 1 July 2000


title: Bericht des Hofes über die Prüfung der operationellen Effizienz der Finanzverwaltung des Europäischen Währungsinstituts im Haushaltsjahr 1996, zusammen mit den Antworten des Instituts

eurovoc_concepts:
European Monetary Institute
auditing
budgetary control
financial year
management
report

formats: html pdf print

text: 9. 2. 98 DE Amtsblatt der Europäischen Gemeinschaften C 42/1 I (Mitteilungen) RECHNUNGSHOF BERICHT DES HOFES über die Prüfung der operationellen Effizienz der Finanzverwaltung des Europäischen Währungsinstituts im Haushaltsjahr 1996, zusammen mit den Antworten des Instituts (98/C 42/01) INHALT 1. EINLEITUNG 2. FINANZVERWALTUNG DES INSTITUTS IM JAHRE 1996 Verwaltungsführung Haushaltsführung und Jahresabschluß 3. TÄTIGKEIT DES INSTITUTS IM JAHRE 1996 4. OPERATIONELLE EFFIZIENZ DER FINANZVERWALTUNG DES EWI IM JAHRE 1996 Entwicklung des Verwaltungsablaufs Verwaltungssysteme und -verfahren: Umsetzung der früheren Bemerkungen Ausgabenlenkung 5. SCHLUSSFOLGERUNG ANHÄNGE Antworten des Instituts Ziffer Seite 1. 1—1. 2 2. 1—2. 6 2. 1—2. 2 2. 3—2. 6 3. 1—3. 3 4. 1—4. 7 4. 1—4. 3 4. 4—4. 6 4. 7 5. 1 2 2 2 2 3 3 3 3 4 4 5 7 C 42/2 DE Amtsblatt der Europäischen Gemeinschaften 9. 2. 98 1. EINLEITUNG wurden 202 Mitarbeiter beschäftigt, gegenüber 166 im Jahre 1995. 1. 1. Der Hof legt im dritten aufeinanderfolgenden Jahr (1) seinen Bericht über die Ergebnisse der Prüfungen im Rahmen der Prüfung der Wirtschaftlichkeit der Ver- waltung des Europäischen Währungsinstituts (EWI) (2) vor. Der Jahresabschluß des EWI zu dem am 31. Dezem- ber 1996 abgeschlossenen Haushaltsjahr wurde vom Rat des EWI am 4. März 1997 genehmigt; er wurde im April 1997 (3) veröffentlicht, nachdem er von privaten Wirt- schaftsprüfern geprüft und der Bestätigungsvermerk am 12. Februar 1997 ohne Vorbehalt erteilt worden war. Der Rat des EWI besteht gemäß Artikel 109 f des 1. 2. Vertrags zur Gründung der Europäischen Gemeinschaft aus einem Präsidenten und den Präsidenten der nationa- len Zentralbanken, von denen einer zum Vizepräsidenten bestellt wird, und ist die Haushaltsbehörde des Instituts. Für das Institut gilt eine Finanzregelung in ihrer Satzung, die in den Entscheidungen des Rates ausführlich erwähnt wird. 2. FINANZVERWALTUNG DES INSTITUTS IM JAHRE 1996 Verwaltungsführung 2. 1. Die Dienste des Instituts haben die Arbeiten zur Vorbereitung der dritten Stufe der Wirtschafts- und Wäh- rungsunion (WWU) fortgesetzt; die Verwaltungsstruktur reichte offenbar zur Unterstützung dieser Tätigkeit aus. Andererseits rücken die Termine für den Übergang zur dritten Stufe näher, und der strukturelle Aufbau der künftigen Europäischen Zentralbank (EZB) wird immer dringlicher, denn sie muß errichtet und darauf vorbereitet sein, im Laufe des Jahres 1998 ihre Tätigkeit aufzuneh- men (4). Bei der logistischen Vorbereitung fehlte es 1996 immer an Dynamik, weil politisch nicht klar war, wie weit die Zentralisierung und die Beteiligung der Mitglied- staaten am Europäischen Zentralbanksystem (EZBS) gehen sollen. Der Personalbestand 2. 2. in Planstellen des EWI erhöhte sich von 193 Personen zum 31. Dezember 1995 auf 217 Personen zum 31. Dezember 1996. Die Planstel- len umfaßten sechs leitende Stellen in der Geschäftsfüh- rung, 36 Planstellen in leitenden Positionen, 90 Planstel- len in Fachbereichen sowie 85 Planstellen in unterstützen- den Bereichen. 1996 wurden 33 Personen eingestellt, neun verließen das Institut. Im Jahresdurchschnitt 1996 (1) Die Berichte zu den Haushaltsjahren 1994 und 1995 wurden im Amtsblatt veröffentlicht (ABl. C 394 vom 31. 12. 1996). (2) Bericht erstellt gemäß Artikel 17. 4 Absatz 2 des Protokolls Nr. 4 im Anhang des EU-Vertrags (Satzung des EWI). (3) Jahresabschluß erstellt und veröffentlicht gemäß den Artikeln 11 und 17 des Protokolls Nr. 4 im Anhang des EU-Vertrags (Satzung des EWI). (4) Artikel 109 l Absatz 1 Unterabsatz 2 EU-Vertrag. Haushaltsführung und Jahresabschluß 1996 wurden Gesamtausgaben 2. 3. von 38,6 Mio ECU verbucht, die einer Schätzung von 42,1 Mio ECU gegenüberstehen. Folglich blieb ein Netto- betrag von 3,5 Mio ECU, das entspricht 8,3 %, unge- nutzt. von 32,6 Mio ECU gegenüber einer Schätzung von 42,4 Mio ECU verbucht worden, folglich blieben 9,8 Mio ECU (23,1 %) ungenutzt. tatsächliche Ausgaben 1995 waren 2. 4. Die Bilanz des EWI zum 31. Dezember 1996 (siehe Tabelle in Anhang 1) zeigt zunächst Aktiva und Passiva im Zusammenhang mit der Tätigkeit des Instituts im Rahmen des Europäischen Währungssystems (EWS), d. h. einen Gesamtbestand in Gold und Dollars in Höhe von 59 527 Mio ECU, Gegenwert für einen selben Betrag, der an die Zentralbanken der Mitgliedstaaten der Europäischen Union (EU) in Ecu ausgegeben wurde. Daran schließen sich die Aktiva und Passiva im Zusam- menhang mit dem Dienstbetrieb des EWI in einer Gesamthöhe von 648 Mio ECU gegenüber 639 Mio ECU zum 31. Dezember 1995 an. 2. 5. Als wichtigste Elemente gehören zu den Aktiva Festgelder (628,0 Mio ECU), so daß die erwirtschafteten Zinsen die für notwendig gehaltenen Mittel erbringen, mit denen das EWI seine Verwaltungsausgaben decken kann, sowie die Kassenmittel mit 11,9 Mio ECU und Sachanlagen in Höhe von 7,8 Mio ECU. Neben den Beiträgen der Zentralbanken der EU (615,6 Mio ECU) besteht die Passivseite aufgrund der Tätigkeiten haupt- von sächlich 4,2 Mio ECU, Rückstellungen von 10,8 Mio ECU sowie aus dem allgemeinen Reservefonds in Höhe von 12,5 Mio ECU (der der Verwendung des Jahresüberschusses des Haushaltsjahres 1995 entspricht) und dem Jahresüberschuß des Haushaltsjahres 1996 in Höhe von 4,6 Mio ECU. in Höhe in Höhe aus Verbindlichkeiten 2. 6. Die Geldanlagen weisen laut der Gewinn- und Verlustrechnung (siehe Tabelle in Anhang 2 mit einer vom Hof an den Bedarf dieses Berichts angepaßten Dar- stellung) Zinserträge in Höhe von 44,5 Mio ECU aus. Der Aufwand des Haushaltsjahres erreichte insgesamt 39,2 Mio ECU, wovon 21,3 Mio ECU für Personal- kosten, 15,8 Mio ECU für sonstige Verwaltungskosten und 2,1 Mio ECU für die Abschreibungen auf Sachanla- gen zu verbuchen sind. Berücksichtigt man einen außergewöhnlichen Aufwand in Höhe von 0,8 Mio ECU aufgrund der Wertberichtigungsabweichung durch den veränderlichen Wechselkurs des Ecu gegenüber der DEM und einen außergewöhnlichen Gewinn in Höhe von 0,1 Mio ECU aufgrund der Übernahme des Überschusses der Rückstellungen von 1995, beträgt der Saldo zwischen Erträgen und Aufwand 4,6 Mio ECU; der Rat des EWI beschloß auf seiner Tagung vom 4. März 1997, daß der gesamte Betrag dem allgemeinen Reservefonds zugeführt werden soll. 9. 2. 98 DE Amtsblatt der Europäischen Gemeinschaften C 42/3 3. TÄTIGKEIT DES INSTITUTS IM JAHRE 1996 3. 1. Das EWI setzte 1996 seine Vorbereitungen fort, damit das EZBS mit Beginn der dritten Stufe der Wirt- schafts- und Währungsunion einsatzbereit ist. Die Arbei- ten betrafen insbesondere die Bereiche Währungspolitik, Wechselkurspolitik, Statistiken, Zahlungssysteme, Aus- gabe von Banknoten, Buchführungsvorschriften und -nor- men, Informations- und Kommunikationssysteme sowie rechtliche Fragen. Außerdem hat das EWI seine Tätigkei- ten zur Einführung des Euro fortgesetzt, nachdem der Europäische Rat in Madrid im Dezember 1995 die Modalitäten für den Übergang zur einheitlichen Währung angenommen hat. Sämtliche Arbeiten wurden gemeinsam vom Personal des EWI und den nationalen Zentralbanken in Arbeitsgruppen und Unterausschüssen ausgeführt. Das Institut gibt Einzelheiten über seine Tätigkei- 3. 2. ten in dem im April 1997 veröffentlichten Jahresbericht 1996 bekannt. Das EWI veröffentlichte 1996 außerdem Berichte über spezifische Themen. Drei davon haben angesichts des Hauptziels des EWI besondere Bedeutung: der Bericht über die statistischen Verpflichtungen für die Währungsunion, der im Juli 1996 veröffentlicht wurde, der Bericht über den Stand des Systems für den grenz- überschreitenden Zahlungsverkehr (TARGET), veröffent- licht im August 1996, sowie der Bericht über die Fort- schritte bei der Konvergenz, der im November 1996 gemäß Artikel 7 der Satzung veröffentlicht wurde. Darin wurden die von den Mitgliedstaaten erzielten Fortschritte deutlich, damit die Kriterien für den Übergang zur ein- heitlichen Währung eingehalten werden. 3. 3. Wie in Artikel 109 f Absatz 6 Unterabsatz 2 des Vertrags und in Artikel 5. 3 der Satzung festgelegt, hat das Institut auf Anfragen zur Konsultation im Rahmen seiner Zuständigkeiten durch den Rat geantwortet, und zwar im Fall der Vorschläge für Gemeinschaftsrechtsvorschriften oder auch seitens der Behörden von Mitgliedstaaten der EU im Fall von Entwürfen für Rechtsvorschriften oder interne Regelungen. Insgesamt gab es 1996 16 solcher Konsultationsanfragen (sechs seitens des Rates der EU, drei von der Europäischen Kommission und sieben von Behörden der Mitgliedstaaten der EU). Außerdem wurden die Personalangehörigen des Instituts bei Konferenzen, Seminaren und Vorträgen im Zusammenhang mit dem Übergang zur dritten Stufe der WWU eingesetzt. der Zeitplan wird immer enger. In dieser Lage gilt die Hauptsorge der Suche nach Lösungen, wie sich die für den Beginn der dritten Stufe gesetzte Frist einhalten läßt. Wegen der Dringlichkeit werden Einsparungen bei den gewählten Lösungen zweitrangig. Den Beweis liefern die häufigen Ausnahmen von den Ausschreibungsverfahren bei der Ausstattung des Gebäudes und für die Datenver- arbeitung sowie der Einsatz externer Berater für Aufga- ben, die eigentlich von Personalangehörigen wahrzuneh- men wären. 4. 2. Heikle Fragen wie die Unterbringung des Instituts und die Struktur der Zentralbank konnten bisher nur vorläufig beantwortet werden. Dies gilt vor allem für das Gebäude und die Entwicklung der Informations- und Kommunikationssysteme. Der Hof hat Prüfungen der Systeme und Verfah- 4. 3. ren einerseits sowie Tests zu den Vorgängen andererseits vorgenommen, die grundsätzlich zufriedenstellende Er- gebnisse brachten. Da dennoch einige Elemente in den Systemen und Verfahren verbesserungsfähig sind, hat der Hof seine Bemerkungen und Empfehlungen an die Direk- tion des EWI geschickt. Einige erwähnenswerte Bemer- kungen und Empfehlungen werden auch in diesem Bericht behandelt. Verwaltungssysteme und -verfahren: Umsetzung der früheren Bemerkungen Bei der Verwaltung der Sachanlagen (5) verfügt das 4. 4. Institut noch immer nicht über ein einsatzfähiges Verfah- ren für körperliche Inventur; da ein Teil oder sämtliche Sachanlagen von der künftigen Europäischen Zentralbank übernommen werden dürften, sollte dieses Verfahren rasch abgeschlossen werden. Die bereits im vergangenen Jahr monierte 4. 5. Schwachstelle (6) beim Verfahren zur Zahlung der Gehäl- ter, die unzureichende Trennung der Tätigkeiten zwischen der Berechnung der Gehaltszahlungen einerseits und der Genehmigung der Zahlungen andererseits, ist noch nicht beseitigt worden. 4. OPERATIONELLE EFFIZIENZ DER FINANZ- VERWALTUNG DES EWI IM JAHRE 1996 Entwicklung des Verwaltungsablaufs Da 1996 weiter Unsicherheit über Art (zentrali- 4. 1. siert oder dezentralisiert) und Umfang (teilnehmende Län- der) der Operationen der künftigen EZB herrschte, gestal- tet sich der konkrete strukturelle Aufbau schwierig, und 4. 6. Das System zur Erstattung der Dienstreisekosten wurde geändert (7); die Pauschalen wurden ab dem 1. Ja- nuar 1997 durch Erstattungen auf der Grundlage der tatsächlichen Kosten ersetzt. (5) Siehe Ziffer 4. 4 des Berichts des Hofes über die Prüfung der operationellen Effizienz der Finanzverwaltung des EWI im Haushaltsjahr 1995, S. 9 (ABl. C 394 vom 31. 12. 1996). (6) Siehe Ziffer 4. 5 des Berichts des Hofes über die Prüfung der operationellen Effizienz der Finanzverwaltung des EWI im Haushaltsjahr 1995, S. 9 (ABl. C 394 vom 31. 12. 1996). (7) Siehe Ziffer 4. 8 des Berichts des Hofes über die Prüfung der operationellen Effizienz der Finanzverwaltung des EWI im Haushaltsjahr 1995, S. 9 (ABl. C 394 vom 31. 12. 1996). C 42/4 DE Amtsblatt der Europäischen Gemeinschaften 9. 2. 98 Ausgabenlenkung 5. SCHLUSSFOLGERUNG 4. 7. Die im Laufe des Jahres vorgenommenen Ände- rungen am Haushaltsplan erfolgten 1996 nicht über einen Berichtigungshaushalt; bei der Darstellung der Leistungen wurden die endgültigen Ausgaben mit dem ursprüng- lichen Haushaltsplan verglichen, ohne die revidierten Haushaltsbeträge zu berücksichtigen. Im Haushaltsjahr 1996 blieben die zusätzlich bewilligten Ausgaben relativ gering. Dennoch sollte das Institut im Sinne einer wirksa- men und transparenten Haushaltsführung in Zukunft einen Berichtigungshaushalt zum ursprünglichen Haus- haltsplan aufstellen, falls im Laufe des Jahres Änderungen beschlossen werden, und die revidierten Beträge in die Analyse der Haushaltsausführung aufnehmen. 5. 1. Das EWI hat 1996 die Arbeiten zur Vorbereitung der dritten Stufe der Wirtschafts- und Währungsunion (WWU) fortgesetzt. Der Verwaltungsaufbau zur Unter- stützung dieser Tätigkeit ist grundsätzlich zufriedenstel- lend (siehe Ziffer 4. 3), obwohl bei den Verwaltungsver- fahren einige Aspekte noch immer verstärkt werden müs- sen (siehe Ziffern 4. 4, 4. 5 und 4. 7). Die logistische Vorbereitung der künftigen EZB wurde weiter erschwert, da Art und Umfang ihrer späteren konkreten Aufgaben unklar blieben. Diese Sachlage kann kurz- oder mittel- fristig das globale Kosten-Nutzen-Verhältnis der Struktu- ren beeinträchtigen, die äußerst knapp terminiert aufge- baut werden müssen (siehe Ziffern 4. 1 und 4. 2). Dieser Bericht wurde vom Rechnungshof in seiner Sitzung vom 10. und 11. Dezember 1997 in Luxemburg angenommen. Für den Rechnungshof Bernhard FRIEDMANN Präsident 9. 2. 98 DE Amtsblatt der Europäischen Gemeinschaften C 42/5 ANHANG 1 BILANZ ZUM 31. DEZEMBER 1996 Aktiva (in 1 000 ECU) Passiva (in 1 000 ECU) 1996 1995 1996 1995 I. EWS-bezogene Aktiva Goldbestände US-Dollar-Bestände I. EWS-bezogene Passiva 27 816 645 27 204 932 31 710 535 27 015 081 An die EG-Zentralbanken ausge- gebene Ecu 59 527 180 54 220 013 59 527 180 54 220 013 59 527 180 54 220 013 II. Andere Aktiva (1) Kassenbestände und Sicht- einlagen bei Banken (2) Festgelder (3) Wertpapiere (4) Sachanlagen (5) Sonstige Forderungen 11 014 491 628 044 597 169 7 815 842 31 326 8 810 1 243 647 715 639 039 II. Andere Passiva (1) Verbindlichkeiten gegenüber Lieferanten und sonstige Ver- bindlichkeiten (2) Rückstellungen für Pensionen und ähnliche Verbindlich- keiten (3) Sonstige Rückstellungen (4) Beiträge der nationalen Zen- tralbanken (gemäß Arti- kel 16. 2 der Satzung) (5) Wertberichtigungen (6) Allgemeiner Reservefonds (7) Jahresüberschuß 4 200 3 469 3 743 7 074 1 958 5 258 615 574 615 574 12 536 4 588 244 12 536 647 715 639 039 Gesamte Aktiva (I und II) 60 174 895 54 859 052 Gesamte Passiva (I und II) 60 174 895 54 859 052 z. E. : Terminforderungen in Ecu (aus revolvierenden Drei-Monats- Swaps) z. E. : 59 527 180 54 220 013 Terminverbindlichkeiten in Gold und US-Dollar 59 527 180 54 220 013 C 42/6 DE Amtsblatt der Europäischen Gemeinschaften 9. 2. 98 GEWINN- UND VERLUSTRECHNUNG (1) FÜR DAS AM 31. DEZEMBER 1996 ABGESCHLOSSENE HAUSHALTSJAHR ANHANG 2 Aufwand (in 1 000 ECU) Ertrag (in 1 000 ECU) 1996 1995 Direkter Personalaufwand Sonstiger Personalaufwand Sonstiger Verwaltungsaufwand Abschreibung auf Sachanlagen Wertberichtigungsabweichung Jahresüberschuß 18 158 3 103 15 833 2 085 862 4 588 15 039 Zinserträge 3 346 Außerordentliche Erträge 12 429 2 450 12 536 1996 1995 44 533 45 439 96 361 Insgesamt 44 629 45 800 Insgesamt 44 629 45 800 (1) Vom Hof für die Zwecke dieses Berichts angepaßte Darstellung. 9. 2. 98 DE Amtsblatt der Europäischen Gemeinschaften C 42/7 ANTWORTEN DES INSTITUTS Das Europäische Währungsinstitut (EWI) stellt fest, daß die Ergebnisse der Revision seiner Geschäftstätigkeit im Jahre 1996 generell zufriedenstellend sind. Im Verlauf des Jahres 1997 hat der Rat des EWI nach Maßgabe des festgelegten Zeitplans Entscheidungen zu einer Reihe von wichtigen Aspekten des organisatorischen Aufbaus und der Aufgaben der künftigen Europäi- schen Zentralbank getroffen. Diese bilden einen eindeutigen Rahmen für die inzwischen zügig voranschreitenden logistischen Vorbereitungen und werden somit die Gefahr eines ineffizienten Ressourceneinsatzes in Grenzen halten. In der Zwischenzeit wird das EWI seine Verwaltungsver- fahren im Lichte der Feststellungen des Rechnungshofes weiter verbessern