Take the 2-minute tour ×  What questions/criteria should a
organization ask, when deciding on whether they should keep
documents on the share drive, or move them to the portal?
share|improve this question add comment  3 Answers  Governance
policies typically define this type of question, which doesn't
really answer your question.  My general guideline is if people
are accessing it regularly, then it should reside on the portal
so it can easily be found, indexed, and worked on in a
collaborative method. If it's seldomly used, it should be moved
to network storage (and still indexed if desired).  Company
retention policies tend to dictate these things.  share|improve
this answer add comment  Here are some of the benefits of having
documents in SharePoint portal:    1. Document Versioning   2.
Change tracking by Alerts   3. Associating meta data   4.
Audience targeting for display   5. Multiple views to display
documents   6. Native availability to use documents in workflows
7. Enhanced search experience by u