Wednesday, May 27, 2009

Learning to Deal With Difficult People

If you have to work with difficult people every day, you probably dread going to work each morning. What's more, you might get so stressed that you can't concentrate on the job.
Have you ever wondered why some people are difficult to work with?
“Individuals behave in a difficult manner because they have learned that doing so keeps others off balance and incapable of effective action. Worst of all, they appear immune to all the usual methods of communication and persuasion designed to convince or help them change their ways,” says Robert M. Bramson, Ph.D., author of coping With Difficult People.

The following strategies will help you cope with such people;

How to Cope
Avoid these “don'ts” when dealing with difficult people:
  • Don't take difficult people's behavior personally. Their troublesome behavior is habitual and affects most people with whom they come in contact.

  • Don't fight back or try to beat them at their own games. They have been practicing their skills for a lifetime, and you're an amateur.

  • Don't try to appease them. Difficult people have an insatiable appetite for more.

  • Don't try to change them. You can only change your responses to their behavior.

Here's how you can cope effectively with four common types of difficult people.

  • Openly Aggressive People
    Stand up to them, but don't fight. Overly aggressive people expect others to either run away from them or react with rage. Your goal is simply to assertively express your own views, not try to win a battle of right and wrong.
    First, wait for the person to run out of some steam. Then call the person by name and assert your own opinions with confidence.

  • Snipers
    Difficult people are experts at taking potshots and making sneak attacks in subtle ways, such as humorous put-downs, sarcastic tones of voice, disapproving looks and innuendoes.
    You may feel uncomfortable replying to them because you don't like confrontation. This, however, allows snipers to get away with their covert hostility.
    Respond to a sniper with a question. “That sounds like you're making fun of me. Are you?” A sniper usually replies to such accusations with denial, “I'm only joking.”
    Nevertheless, questioning covert attacks will reduce the chance for similar attacks in the future.

  • Complainers
    These are fearful people who have little faith in themselves and others because they believe in a hostile world. Their constant discouragement and complaining can bring everyone to despair.
    “Don't try to argue these difficult people out of their negativity. Instead, respond with your own optimistic expectations,” says Bramson.

  • Silent People
    People who ignore you, give you sullen looks, and/or respond to every question with either “I don't know” or silence are difficult because they're timid. Silent people get away with not talking because most people are uncomfortable with silence and are too quick to fill in the gaps. Ask them questions that can't be answered with just a “yes” or “no,” such as, “Why is it uncomfortable for you to answer my questions?”
    Then wait at least one full minute before you say anything. This long silence may make them uncomfortable enough to say something. If they do start talking, listen carefully.

  • Don't Give Up
    Dealing with difficult people takes practice, so don't get discouraged.

THE BOTTOM LINE: Difficult people can make your work day less enjoyable. With the right strategies, you can learn to deal with them effectively.