Deaf/ Hard of Hearing Documentation Guidelines


You are responsible for making an appointment with the interpreting coordinator or a disability counselor to discuss their documentation and eligibility for accommodations, which are determined each semester. Disability services will make the final determination of eligibility for accommodations.


An audiologist can provide information regarding diagnosis and treatment of those individuals who are deaf or hard of hearing. If the condition involves a progressive loss, a more current diagnosis is required.

Recommended documentation must include:

  • A detailed summary of audiometric procedures and/or audiological testing indicating the nature and the degree of hearing loss, and any speech recognition/discrimination evaluations, if appropriate.
  • A summary of assessment procedures used to make the evaluation and a narrative summary of results.
  • A current diagnosis of the hearing loss. Include level of severity and date and age of onset of hearing loss. 
  • Pertinent history.
  • Narrative of whether the hearing loss is stable or progressive.
  • Whether assistive devices such as hearing aids or FM systems are used and how effective they are. 
  • A description of your functional limitations in an educational setting and how the hearing loss may affect class participation.
  • Name, address, phone number, and title and/or credentials of the specialist.