What Should Be in an Employment Cover Letter?

by Michael Monet

A cover letter is a first impression that can make or break your chances of getting hired. A well-written cover letter serve as a great introduction for your resume. Cover letters should be well-spoken, concise and straight to the point, traits that may be just as important as experience and training.


List specific qualities that make you the best person for the job. Do not be afraid to brag about yourself, but don't exaggerate. Your employer will want facts: awards, accomplishments, training, or skills that are documented and applicable. Number those qualities in their order of importance. A good cover letter will have no more than five outstanding attributes that make you stand out from other potential hires.


Knowing how to format a cover letter will make you look organized and attentive to detail. First, a resume should always be typed in a clean font, such as 12-point Times New Roman. Your name, full address, phone number, and e-mail will go at the top of your letter, followed by your employer's contact information; his name, his title, the name of the company, and the full address. Next, open the letter with a polite Dear Mr. or Ms. (Last Name). The remainder of the letter will be written similar to a traditional essay, with a first, middle, and closing paragraph.


The body of your cover letter is your best opportunity to stand out, but you should not be overly wordy or use flowery language to fill out the letter. The employer wants documented facts and specific, persuasive information about your level of qualification. In the first paragraph, simply state which position you are applying for and your desire to discuss the position with the employer in more detail. This does not need to be more than one or two sentences. In the second paragraph, use the top five qualifications from the list you made to prove that you know what the position will demand of you, and how you are qualified to meet those demands. Think of your sentences in terms of need/qualification. Match each need the company has -- read their job advertisement and company website closely -- with a strength that you have to help fulfill that need. You may also do this in a bullet-point fashion, but make sure to explain in a concise sentence why each skill listed will help you fulfill the position. List degrees, awards, and other documented accomplishments, as well as relevant skills such as computer fluency or customer service. In the closing paragraph, express the desire to talk at more length about the position, and how you will follow up. Thank the employer for taking the time to consider your resume. Use a polite farewell, such as "Sincerely" or "Respectfully yours" and sign your name at the bottom. Read over your resume and cover letter before printing, making sure everything is spelled correctly.


Be specific but concise. Imagine that your cover letter is like a handshake. You want it to be strong, and you want it to leave the impression that you are confident and well-equipped for the job.

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