Utilization data is essential to user-centric workplace design and the comprehensive and continuous optimization of workspaces. Analyses of usage reports on desks, meeting rooms and other facilities helps in understanding how facilities are actually used. Analysis helps with discovering the true need for space, where costs can be cut and where improvement is needed. Collected data enables reasoned and correct dimensioning of workspaces.

While utilization rates can be measured on a one-off basis, continuous measurement enables better identification of changing needs and faster implementation of changes. Measurement can be automated, using wireless sensors attached on the undersides of desks, or based on workplace observation which also enables the observation of working methods and practices. Measurement data can be viewed and compared to targets even daily with an easy-to-use and comprehensive reporting portal.

Workplace utilization rate measurement, including analyses and reporting, is a user-friendly fact-based method of identifying how space is typically used and what challenges there may be. It also provides data for decision-making.