What is the proper format for accepting an online appointment?


Quick Answer

Accept an online appointment by composing and sending a formal email in response. Align the text with the left margin, apply single-space formatting to the text and double-space formatting to the body paragraphs. Include the date and the recipient's name at the top of the email.

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Full Answer

A professional acceptance email communicates commitment towards attending an online business meeting and concludes with a message of gratitude for the invitation. The introductory paragraph confirms acceptance of the appointment in brief sentences written in a formally appreciative tone, followed by another paragraph that may suggest original ideas to be introduced at the meeting. Close the letter in a short third paragraph that indicates positive anticipation.

Online appointment emails are often sent by employers to employees or job candidates. If the email is addressed to a successful applicant, it may request a final interview appointment that determines whether or not the candidate is eligible for the job. Emails and letters should include contact information in anticipation of further correspondence and be composed in a voice that is at once amicable and businesslike. After accepting an online appointment, the receiver of the invitation should use the provided information to prepare for the event ahead of time to achieve business goals.

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