Email sensitive data from children? FileCap for schools. A blog from Petra Venekatte

FileCap for schools


We keep a close eye on our children. Do they get enough sleep, do they have breakfast, are they socially developed? In the physical world, parents see exactly what their children do, but that does not apply to the digital world. That is why many parents use an internet filter. This protects the child from unwanted images. Monitoring social media is more difficult. Many children have access to different platforms, and parents often do not see what is being shared and discussed. Children can share photos or personal information that is not intended for strange eyes. It is therefore important to explain to children at a young age what is and is not safe cyber behavior.




But it is not only children who expose their privacy online. Organizations that work with children often do not realize that a data breach or hack is always lurking. Schools, for example, continuously have to pass on data to different authorities. For example, whether a child is in an unsafe home situation, has concentration problems or is included in a care process. Parents also share information about their child with the school, such as scanned notes from the general practitioner or youth care institutions. This data is often sent via email. If it concerns heavy reports it often goes through WeTransfer. And that’s where the problem lies, because email is a very unsafe medium that is easy to hack. And with a free, cloud based, file transfer solution, it is unclear who has access to the data and where it is stored.




Since last year, the privacy legislation General Data Protection Regulation (AVG) ensures that every company, organization and foundation is very aware of the fact that you cannot cheat with the security of privacy-sensitive information. Not only because of the risk of hefty fines, but also because the image damage or social outrage is huge in the event of a leak or hack. Fortunately there are safe ways to send data. With encryption it is impossible to view the data, and privacy-sensitive information therefore remains private. FileCap is such a secure file transfer solution. Files are sent encrypted and the recipient can only open the files after entering a separately sent password or with an SMS token. Moreover, with FileCap you can also encrypt the e-mail, which is nice if the text also contains sensitive data.


FileCap will soon be offering another very handy application. For example, the school (or any other organization that uses the FileCap server) can send parents an email with a link to the FileCap portal. That link is linked to a specially created email address, for example, Parents who have to send sensitive data to the school, click on the link and send their data securely via FileCap. This link can be used for a long time, which is useful for the parents. The school receives all data on one secure email address, so that the overview is kept. In this way, the chance that children’s data becomes public is extremely small. Now we have to pay attention that the children themselves don’t put their date of birth, home address or name of the cat (a frequently used password) on Facebook.


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What do schools say about FileCap?
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