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Personnel file

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Jonathan Archer personnel file

Jonathan Archer's personnel file (2268)

A personnel file (also known as a service record) is a computer file that contains information on a specific person. All Starfleet officers have a personnel file. Personnel files are also used by several other military organizations in the Milky Way Galaxy, such as the Cardassian Union, and the Bajoran Militia. Police records are designed along similar lines to a personnel file.

Service record types

Starfleet personnel files contain a variety of information about a specific person. As of the 24th century, such information included:

  • Photograph
  • Species
  • Name
  • Place of birth
  • Medals and awards
  • Biometric identification
  • Latest assignment
  • Inputs from commanding officers of assignments
  • List of all assignments along with the stardate assigned (once stardates came into use)

23rd century service records contained similar data, and could be accessed via computer where the record would be read aloud. The Personnel officer on board a starship was responsible for being familiar with the service records of all those aboard. In 2268, the personnel officer of the USS Enterprise was called to give testimony about data from the record of James T. Kirk. Previously, the service record of Benjamin Finney was reviewed as part of court martial hearing procedures. (TOS: "Court Martial").

A listing of several service records, such as those of an entire starship crew, are known as a "crew manifest". (TNG: "Conundrum")

In the mirror universe, Jonathan Archer called up the personnel file of Hoshi Sato's prime universe counterpart. As a means of retribution, Sato then called up the personnel file on Archer's counterpart, from which they learned that the Archer from the prime universe was captain of the Enterprise NX-01 and would be instrumental in the formation of a United Federation of Planets. (ENT: "In a Mirror, Darkly, Part II")

In 2367, a falsified personnel file on William T. Riker was created by Barash, detailing a future where Riker had assumed command of the Enterprise and was in negotiations with the Romulans for an alliance with the Federation. Barash wanted to fool Riker into thinking he was in the future, but one of the ways in which Riker realized he was in false surroundings was after requesting a computer copy of his service record and encountering a time lag in the computer response. (TNG: "Future Imperfect")

The service record of Beverly Crusher contained a description of her victories in dance competitions, which earned her the nickname "The Dancing Doctor". (TNG: "Data's Day")

Jadzia Dax claimed that her personnel file described her as "adorable" three times (DS9: "Rejoined").

In 2373, Gul Dukat gave a copy of Tekeny Ghemor's service record to Major Kira. The record showed that Tekeny Ghemor have been involved in a massacre of Bajoran monks decades before. (DS9: "Ties of Blood and Water")

Members of the Bajoran militia also have personnel files. They contain a voiceprint, a retinal scan, a psychiatric profile and a holopicture. In 2371, Quark used a decryption protocol to gain access to Major Kira's personnel file so he could create a holosuite program featuring her likeness for Tiron. (DS9: "Meridian")

Gallery of personnel files

Actual military service records, such as those of the United States armed forces, are filled with pages of data and forms especially in cases where a person has served in the military for several years. It is therefore likely that the screens seen above are "intro pages" to much more extensive computer files that would cover the Starfleet member's entire career.


Background information

Personnel files seen on screen

Personnel files read by computer

External link

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