{"action":"created","issue":{"url":"https://api.github.com/repos/nodejs/io.js/issues/2213","labels_url":"https://api.github.com/repos/nodejs/io.js/issues/2213/labels{/name}","comments_url":"https://api.github.com/repos/nodejs/io.js/issues/2213/comments","events_url":"https://api.github.com/repos/nodejs/io.js/issues/2213/events","html_url":"https://github.com/nodejs/io.js/issues/2213","id":96357928,"number":2213,"title":"Process & Approval for Collab Summit Travel Fund","user":{"login":"mikeal","id":579,"avatar_url":"https://avatars.githubusercontent.com/u/579?v=3","gravatar_id":"","url":"https://api.github.com/users/mikeal","html_url":"https://github.com/mikeal","followers_url":"https://api.github.com/users/mikeal/followers","following_url":"https://api.github.com/users/mikeal/following{/other_user}","gists_url":"https://api.github.com/users/mikeal/gists{/gist_id}","starred_url":"https://api.github.com/users/mikeal/starred{/owner}{/repo}","subscriptions_url":"https://api.github.com/users/mikeal/subscriptions","organizations_url":"https://api.github.com/users/mikeal/orgs","repos_url":"https://api.github.com/users/mikeal/repos","events_url":"https://api.github.com/users/mikeal/events{/privacy}","received_events_url":"https://api.github.com/users/mikeal/received_events","type":"User","site_admin":false},"labels":[{"url":"https://api.github.com/repos/nodejs/io.js/labels/meta","name":"meta","color":"fef2c0"},{"url":"https://api.github.com/repos/nodejs/io.js/labels/tsc-agenda","name":"tsc-agenda","color":"5319e7"}],"state":"open","locked":false,"assignee":null,"milestone":null,"comments":20,"created_at":"2015-07-21T16:17:13Z","updated_at":"2015-07-24T16:46:38Z","closed_at":null,"body":"I know that we've already discussed this in the past but for audit purposes we need a more refined process for approving use of the travel fund so I'd like to talk about this prior to the board meeting next week.\r\n\r\nA few people were added to the list for the August summit and it puts us over the budget we were trying to hold to before.\r\n\r\nProcess:\r\n* TSC approves target budget (max amount to spend on travel) and caps on each type of spend (with the possibility that the TSC can approve a specific spend over if need be).\r\n* Contributors in need of the fund apply (this will happen in the GitHub thread) but should explicitly state if they need flight, accommodation or both.\r\n* If the number of contributors in need of the fund exceeds the target budget the TSC will prioritize the list of contributors applying for the fund.\r\n\r\nMy suggestion for the August Summit:\r\n* 15K max budget (we had previously talked about 10K but I don't think that is enough)\r\n* Approve a $900 max spend per person on accomodations.\r\n* Approve a $500 max spend on domestic travel\r\n* Approve a $1000 max spend on international travel (if someone has to go over it just requires additional TSC approval)\r\n* @bnb and @snostorm seemed to be offering to put themselves towards the end of the list (although I may be miss-interpreting that). The working groups they are heavily involved in (website and evangelism) aren't expected to be the hottest topics of conversation during *this* summit so it might be best to wait for the next one and make more of an effort to bring more of those working groups in.\r\n* Approve the following applicants now as they are expected to be low in cost compared to the rest:\r\n * @Fishrock123 (from British Columbia)\r\n * @nodebotanist (from Austin)\r\n* Approve the following list *if* they can stay below the approved max spend, if their costs are going to be more than that we'll need to get TSC approval.\r\n * @yosuke-furukawa (from Japan)\r\n * @joaocgreis (from Portugal)\r\n * @Starefossen (from Norway)"},"comment":{"url":"https://api.github.com/repos/nodejs/io.js/issues/comments/124576610","html_url":"https://github.com/nodejs/io.js/issues/2213#issuecomment-124576610","issue_url":"https://api.github.com/repos/nodejs/io.js/issues/2213","id":124576610,"user":{"login":"mikeal","id":579,"avatar_url":"https://avatars.githubusercontent.com/u/579?v=3","gravatar_id":"","url":"https://api.github.com/users/mikeal","html_url":"https://github.com/mikeal","followers_url":"https://api.github.com/users/mikeal/followers","following_url":"https://api.github.com/users/mikeal/following{/other_user}","gists_url":"https://api.github.com/users/mikeal/gists{/gist_id}","starred_url":"https://api.github.com/users/mikeal/starred{/owner}{/repo}","subscriptions_url":"https://api.github.com/users/mikeal/subscriptions","organizations_url":"https://api.github.com/users/mikeal/orgs","repos_url":"https://api.github.com/users/mikeal/repos","events_url":"https://api.github.com/users/mikeal/events{/privacy}","received_events_url":"https://api.github.com/users/mikeal/received_events","type":"User","site_admin":false},"created_at":"2015-07-24T16:46:38Z","updated_at":"2015-07-24T16:46:38Z","body":"@yosuke-furukawa the TSC approved a $2,400 total expense for you to use. The flight cap is normally $1,500 but if you can find accommodations that keep your flight and accommodations lower than $2,400 we can cover you just fine.\r\n\r\nMy mental math says that with the $2,400 total cap in tact for everyone (some exceptions were made for flights but everyone is still below $2,400 total) we can add @snostorm without going over the $15K budget cap so you're good :)"}}