All right everyone I have six o'clock here on my computer so we can go ahead and call together I'll call to order the regular meeting of the Mooneesky liquor control board. It's 6 p.m. on Monday April 4th I'll ask that we start with the Pledge of Allegiance led by Councillor Oakley Thank you Um, so first up on our agenda today we have a Uh, we don't have an agenda review but I'll ask if anyone has any concerns about the order of the agenda before we go in No Staff would like to address a couple of concerns Uh, can we do those as we move through the items? That's fine Okay, great. We'll move on to uh section three regular items. Um, first up We have uh item a approval of an entertainment permit for both Dose archivos llc doing business as the archives and the four quarters brewing llc One yearly and one two day extent permit Um, are there any comments from staff you want to add at this point wendy? Go ahead. Hi. Um, so good evening everyone So the four quarters brewing one of their locations is at 150 west canal street And that would be the two night entertainment permit and the 70 main street would be the The yearly permit Great. Thank you for clarifying that any um questions or concerns from counselors on this item I have none any checking our attendance, um any Questions or concerns from members of the public you can use the raise hand or tap feature on zoom All right, then I am looking for a motion uh to approve the entertainment Um permits for Dose archivos and four quarters brewing as shown So moved second Motion by brun second by thomas all those in favor All right motion carries. Thank you Item b we have a second class liquor license 2022 renewals for uh cheetah enterprises Doing business at sami's quickstop commodities natural market of winewski llc And wall greens eastern company incorporated doing business as wall greens number 17485 Is there any uh anything that staff wants to highlight on this item? No, sir Thank you. Any comments or questions from counselors? Uh, I have a question. Um, has there Do we know from the staff if there's been any concern? Or any I presume you would have brought it up, but any, um Issues in this in the past year with the permit like our licenses Um, so so what I do is I send them to chief audie and chief heber Okay, great, and I wait for their prior to before. Okay. Great. Thank you for confirming No further questions Thank anyone No All right, then I am looking for a motion to approve the second class liquor license 2022 renewals for the three businesses listed on the agenda So moved second Motion by thomas second by brinn all those in favor. Please say aye. Aye Thank you motion carries All right up next we have uh item on for approval item c first class third class liquor licenses 2022 renewals I'll read these once and then the motion will refer to all of these if it's carried So we have asian bistro venuski incorporated. We have brgr w llc doing businesses brazers venuski Work quarters brewing llc first class at 70 main work quarters brewing llc third class at 70 main john ryan post 1767 our house bistro llc regular veterans association Sour hall foods llc doing businesses wicked wings and swj hospitality incorporated doing businesses mule bar Any items that staff want to add to at this point? Sure. Um, so the one first class is for 150 west cannell street So they are just having a first class and then 70 main street has the first and third class Got it. So there it's going to be so there's actually three requests for four quarters There's a first class at 70 main a third class at 70 main and a first class at 170 canal 150 yes, I mean 150. Yep. Thank you Any questions from counselors or members of the public? No, so long as there are no further concerns or items from the staff so Great. Um, well with that I would entertain a motion to approve the first class third class liquor license 2022 renewals for the list of businesses shown on the agenda with the addition of four quarters brewing llc First class at 150 mains. Sorry 150 canal street So most second All right, motion by thomas second by brin all those in favor. Please say aye. Aye motion carries Moving to item d we have an item on for approval sidewalk permit 2022 renewals. This is for asian bistro b r g r w llc doing business as grazers when you ski swj hospitality doing business as mule bar and our house bistro llc Any items staff want to raise to counsel at this time? Yes, so I've been talking with eric regarding the sidewalk permits because um On our current application, which will be revamping for the next season There is any sketches and it seems like there's some that are taking a larger area So there's going to be he's going to be working with john raster regarding Maybe some limitations on the sidewalk Particularly, there's one here that has a really large sidewalk permit So going forward, I think we'll have a better handle on this Well, we'll have them include a sketch exactly where I've been trying to do that With them exactly where their sidewalk permit It matches up because that has to coincide with their outside consumption permit I thank you for that additional information Is this something that needs to be delayed before action can be taken in order to Get those sketches No, I talked to because we haven't the first set That I came to you February 22nd There were some sidewalk permits in there and some had sketches some did not but Talking with my discussion with eric He just thinks the whole because I send those on to him and john rousher just for approval But going forward for next season And we're going to develop a new application So I gave him things that I would like to see on there and then he has some ideas. So I think To make a clean a clean slate for next year will be good. So at this time These have been the same I look back for a couple years and these are except for grazers, which is new, but they've had the same Square feet on sidewalk permits In the past few years that one's presented tonight Any questions from counselors on any of these items? Um, I definitely have a question or I feel like I have a question about grazers considering that that isn't actually a renewal Is my understanding? No, it is. So what happened with grazers is um, we just received the approval from liquor control in february After they submitted. So that was a 2021 license. So the council I look back the council has already approved it It was already signed Sent in so technically this is a renewal right here Okay for for 2022. So they did have a license in 2021 Okay In the season Gotcha. So maybe there was was there a delay in them opening up? There was there was a delay and then they had a delay with the inspection Gotcha From martin provost who's from department of liquor control. So yeah, I was talking with the sam handy Extensively about this trying to trying to make sure that it was definitely a renewal and everything I looked back It was approved by council. Gotcha And just because Tiny tie that was in that space before I don't believe had didn't have any sidewalk space So I'm I I wonder it This might be hard to explain or describe and this is where having a sketch would come in But kind of how that might look are they going to do similar like picnic vehicles and stuff? Yeah, he did He was one of the ones that just because it was all new that it did submit a sketch. Oh, awesome That would be wonderful to see just to have context since it's yeah, some some included pictures Okay, so it'll be That's helpful Yeah, that initially they wanted taken down but that was something that I had checked With john rousher about and we're not going to be taking down the bike ride. Gotcha Okay, all right It might probably be nice to have a map for all of them. Yeah, and that for grazers that won't interfere with The crossing at the foot of the circle Um, I don't believe so. No, I had given that to eric just showed it to him just to Make sure we're all on the same page That would be my only concern Because it is a primary Crossing area right from one side of the circle to the other Right, I would expect that eric would make sure that it would not block the crossing but also just leave room for um, yeah 88 access to I don't have any other questions Any other questions from counselors at this time? Uh, I did not have any. Thank you Uh, I see that we have a um question from one of our online attendees. Uh, Maggie if you want to I need I think so. Can you hear me? Yes Um, I'm Maggie and I'm with our house bistro and we have a sidewalk permit application up tonight that's in with the group of Items, but I just wanted to point out on the sketch that's submitted with that there is um There's an alley between ourselves and the monkey house, but that is part of the 36 main street part of our um Our least space that we use for outside signing dining in that that alley space. Um Traditionally or for many years mule bar has mule bar. Um monkey house has put their picnic tables in front of that That alley and that access and we just wanted to make sure that that because it's part of the 36 main street that Um, you know, we we put that in our permit and that's the way it's written But I wanted to make sure that that that's clear that right now Monkey house has a picnic table in front of that space. We'd like them to scooch down a little bit so that we can add a picnic table there Thank you, Maggie. Um, jenny or wendy. Is there any uh Anything that staff can add on this matter? Yeah, I'd like to ask john rousher to add something and address this Sure. Um Thanks, Maggie. Um, yep, we chatted earlier today. So we'll make that request I know we're working with downtown manuski on making sure that the allocated space is defined so that Everyone knows, you know, how much sidewalk space they have for their seating area So we'll work with you and downtown manuski and monkey to make sure that's clarified Okay, great. Thank you Thanks Thank you don and thank you Maggie for uh for joining today Any other uh questions or comments or members of the public? All right, uh, There's none I I do have a question, jen um So I don't see the, uh monkey house Permit in this stack for outside space. Did that come to us earlier this year? It did February 22nd um, and will that have will This approval tonight have conflict with what we've previously approved Um, I don't believe so but I'm going to leave that up to john to have that conversation so Given that we're we don't know I wonder if it is Best to pull out The our house From the approvals so we can ensure that there's no conflict Or if I can make a suggestion you could just direct staff that if there is a conflict to bring it back to you It feels weird to approve something if we don't know for sure Well, I believe that the permit the alcohol permits don't have a designated area, right? But the sidewalk permit to do um, it's supposed to coincide with the outside consumption the outside consumption that they've obtained I just verify that they Their outside consumption was what they were requesting for sidewalk So that has an area also it has a defined area it does and they do match outside consumption is their sidewalk Okay, do we have a sketch of that? Of monkey. No, I did not have one from okay, so so then there could be a discrepancy our house sent a picture so I propose um that we consider removing the our house approval from the sidewalk permit renewals And postpone it till the next meeting so that we have staff have a chance to review and that in relation to the monkey house and resolve Hopefully resolve issues before we approve So can I just ask is this their sidewalk permit or their liquor? I believe that the stack that we're looking at right now Because they have liquor is the sidewalk permit is the one we're discussing at this moment And it sounds like you said that they need to match And they do Our house does match. Okay. Our house does match. Yeah, the question is whether or not there's a conflict with monkey house right and Initially when I looked at it, I didn't think there was but I can revisit that to give more a definitive answer I'll defer to the deputy mayor Well, john, do you know if there is a Layout currently defined for monkey house and do we have enough certainty that that's not going to conflict or it's going to conflict With so basically the issue is that we might have allotted space to monkey house that will exceed the available space If our houses is approved at the same time you Know whether we know that answer right now or do we not? Yeah, we don't know that. I know eric and marita took some measurements. Um, we have a square footage from monkey house, but I I couldn't tell you What the square footage is from monkey house and if they overlap So we'd be in a situation where we would be bringing back potentially both businesses permits for modification if What you investigate turns up an overlap that isn't reconcilable Okay, um, Maggie, I see you have your hand up again. Do you want to um, something else you wanted to ask for share? I just wanted to mention that we're happy to work together with the monkey house That makes sure that we've both got a space and I'm pretty sure it comes down to just Placing our tables a little more carefully and uh, I don't think that we should have too much trouble with that Great Do you staff have any concern about? Approving permits now that might end up over allocating sidewalk permits Sidewalk like actual physical space on the sidewalk. Is that something that we should not do? um, I think going forward to have a Require a sketch because there isn't any measurements of Of anything. Uh, I mean, it's just like a 16 by 16, but it doesn't you know a Definite map. I think going forward would clarify exactly where we are and we will not have this issue going forward Right and as far as tonight, I would defer to John Rauscher Yeah, I think we can make an adjustment if we do find out that there is some some overlap, you know with monkey house and and our house and Yeah, everyone down there. I mean everyone works pretty collaboratively. So if we do need to make adjustments I'm not concerned if we have to bring it back Okay, my I'm just speaking as me my concern is you know postponing planning and utilization of space as we enter warmer months This will essentially if we do not include this permit and sidewalk permitted outdoor consumption license. We won't be able to Our house won't be able to do business out there until desert approved That's the only Concern I have so with that said I think there's two possible motions on the table or two possible motions that could be put on the table one is to approve all the sidewalk permits as written the other would be to Um approve a sidewalk permit minus the one for our house feast Joe I move to approve all of them. I feel like the staff concerns are minimal and it sounds like from the owner of our house that The resolution if there is a conflict will be a minimal That's right motion from brinn. Is there a second? second Second by aurora all those in favor. Please say aye. Aye Motion carries. Thank you Next up on item e we have a first class commercial caterer 2022 renewals for southern smoked foods LLC at 150 canal street any uh anything from staff on this one? Questions or concerns from counselors? No Let entertain them any from the public I'd entertain a motion to approve the first class commercial caterer 2022 renewal for southern smoked foods so moved second Motion by thomas second by aurora all those in favor. Please say aye. Aye Motion carries. Thank you Next item f a sidewalk approved sidewalk permit, which is not a liquor license Or does not have an accompanying liquor license. This is a new sidewalk permit for scout and company Any comments from staff on this item? No, I had sent this along to eric and um john rousher. I sent them all the sidewalk permits Thank you any questions or concerns from counselors? No Members of the public All right. Seeing none. I'll entertain a motion to approve the sidewalk permits for scouting company So moved second Motion by thomas second by aurora all those in favor. Please say aye. Aye Motion carries Next up we have item g on for approval outside consumption permit 2022 renewals for uh Asian bistro venuski incorporated the rgrw llc doing businesses grazers venuski four quarters brewing llc s70 main john ryan number 1767 our house bistro llc regular veterans association swj hospitality doing businesses meal bar and sour halt foods llc doing businesses wicked wings Staff any items you want to share on this one? Yes, so thank you for bringing to my attention about um john ryan the regular i mean the regular veterans association What happened was when i look back? They were approved by the state And i notified dlc that that was denied So that's why we had a renewal permit. I just went off of what was last year. It was approved. I mean that i had a I just went through And just said they had an outside consumption. So that's why dlc sent a renewal and i sent the renewal to regular veterans Now that i see that's denied so i've notified dlc that it was denied and i also contacted By email lisa Graves who is the contact person i have with air and i asked her if she was able to appear tonight since technically Since it was denied last year it would be a new outside consumption this year And she says she's unable to make it so she'll hold off and i Center back another email just to clarify Is that mean to hold off for an outside consumption permit for the season or just for tonight? So i i did not receive an email back. So i am unable to Be definitive about that. Okay So for just for a little bit of context on this there was some discussion at our march 15th and april 5th meetings in 2021 on this topic that did result in The denial of this request previously my recommendation since we have Well, i'll hold off on my recommendation. I'm curious if counselors have any questions on this item one potential thing is to pull this one out and Approve the others and see if lisa responds over email to have this considered at a future council meeting I think that's probably the best move forward. I believe that there are some questions about Um behavior in the past and I think that should be addressed with lisa here. So I'd be happy with pulling that out Yeah, and thinking that members of the public who might have concerns about this might not have noticed it because it was under Place under renewals when it should have been under application. So I wonder too if we might get some more feedback If we put it off and process it correctly I have no concerns with putting in your To a separate vote We're moving it from this stack Um, I do have another comment um The for wicked wings, um For outside consumption permit. I'm just looking at the hours this form makes it easy to lose content Um under the description of delineated area in as follows The time period the time frame is from 8 a.m. To 2 a.m So I just want Vacation from staff around outside consumption permit and how that Um bridges with the state Yes, so I sent him an email and I have not heard back from him. Okay. I've actually sent him probably two or three so I would also propose um either council amending that time to Match whatever is state approved. I don't even know if that's 11 Yeah, I don't I don't know what that is, but um, again, so not as to delay um Approval but um or consider removing this as well. Um, so that the the hours can be clear, um adjusted That seems reasonable to me Yep, I'd agree with that Same any other comments or questions from counselors on any of the permits in this list? No Any comments or questions from members of the public? Okay, so I think the motion That we would be considering that someone could make is approval of the outside consumption permits listed in item g with the exception of the regular veterans association and sour hall foods doing business as wicked wings Can I ask a clarification? Is it preferred to pull out wicked wings? Um rather than to amend it to at this time to a later start time Do you mean at earlier end time like an 11 p.m. End time? I meant so 8 a.m. To 2 a.m. I meant Instead to even like the start time I do think both both need to be amended Potentially, but I'm even the start time. I don't know if by state law the end time needs to change as well I can verify that with them tomorrow I I did have it at this meeting just to put this out there because the state wanted all the liquor licenses in by april 15th So even though they don't expire until april 30th. They were hoping To have those in so that's why I tried to get everything in For tonight and these are all of them. Okay um, I would be comfortable amending it to 11 a.m. To 11 p.m as a an option And do you believe that more accurately reflects the state law? I do believe it is closer. I don't know that it Is exact, but I think it's more in line with what I would expect from the state law And I suggest that we make this into two different actions then on the part of the council. So first would be Motion to approve asian peace joke razors four quarters john ryan our house And mule bar as proposed So moved second My motion by brin second by thomas all those in favor. Please say aye. Hi Motion carries and the next motion could be to approve the Sourhole foods wicked wings Permit with the modification of the hours of outdoor consumption will be 11 a.m. 11 p.m So moved second Motion by brin second by thomas all those in favor. Please say aye. Hi motion carries With that that brings us to the end of our liquor control commission. I would accept the motion to adjourn So moved second Motion by aurora second by thomas all those in favor. Please say aye. Hi We are adjourned We'll now convene as the city council It is 6 29 on april 4th. I like to call the order of this meeting of the new ski city council Please join us in the pledge of allegiance led by councillor oakley I pledge allegiance to the five of the united states america and to the republic for which it stands One nation under god indivisible with liberty and justice for all Thank you So first up on our agenda Is agenda review. Are there any concerns on the order of the agenda tonight? No And next up we have public comments. This is an opportunity to Um discuss any matter that is uh for members of the public to make any comment on a topic not included on tonight's agenda If you're here for a topic that is included on the agenda, please wait until we reach that item And I'd ask that those who are making comments state their name before doing so With that. Are there any members of the public who would like to speak at this time? There's no one in the chambers Just to confirm Great. Thank you. I see no one on chat raising their hands. So we'll move on To item four our consent agenda We have on for our consent agenda We have approval of the city council minutes from march 21st approval accounts payable warrant for march 31st and payable warrant per period three dash six to three dash nineteen Give approval of the ta 60 annual town financial plan and approval of the audit engagement letter Unless there are any questions are going to teach you in a motion to approve the consent agenda So moved second Motion by thomas second by aurora all those in favor. Please say aye. I Motion carries I'm next to council reports. Um, so I will start with Councilor oakley. Would you like to go first? Sure? Um, the next infrastructure committee meeting, um, will be the third thursday So april 21st We have established the third thursday as a regular monthly meeting at this point. So Barring a lack of agenda items or other holidays or inability for members to meet We will have the third thursday as our recurring infrastructure committee meeting And that's all I have at the moment Okay, thank you, bren. Um, aurora Uh at this point, uh, there hasn't been a meeting for the safe healthy connected people Commission, so I do not have an update for that Thank you And how nice I also have not had a meeting of downtown wintersky yet. So I don't have any updates to provide All right. Thank you. Uh, from my end, there also have not been any uh commission meetings I do believe there is a joint meeting in the works for safe healthy connected people housing I Other than that, um in the past week, I did provide testimony to the senate transportation committee on a study for regional governance models for the berlington international airport This is an effort being led by senator com chitin chitinden and um had some supportive comments from the city of south berlington and ccrpc So it's nice to see that that um issue is being considered in the legislature And I have no other updates on the city council side. So we'll move to city updates Great. Thank you deputy mayor and council members Um, happy to report that we have hired the next human resources director Um, his name is jesse acre He has more than a decade of experience managing diverse groups of people in multitude of different industries um, he takes great pride in making the workplace somewhere people can thrive and the leadership team was really impressed by his energy and excitement and uh, his experience in recruitment Especially so so we look forward to welcoming him next week. He'll start next week, which is terrific Um, also happy to report that 355 main street is complete people began moving in last week There are 31 bedroom units There's commercial space on the first floor and offices on the fifth And we expect folks to continue to move in through may and june Um season passes for the mayer's pool are in sale now and scholarships are available for wanuski residents And the scholarship process has been made much simpler than it was in the past So if you've looked at scholarships and found them to onerous, um, try again We've we've made it much simpler Um registration for summer programs for recreation and thrive including summer camps that will start this week So keep an eye on the city website social media and the school will likely send home information with students And last but not least you can join us. There's still time The community services department is actively recruiting for several seasonal staff positions Including pool director lifeguard and thrive program assistant And you can find more details on the employment opportunity section on the city website So that's what I have tonight Thank you, wendy. You're welcome Moving to item to our regular items item a this is on for discussion And or approval. Uh, this is the update to the inclusion and belonging charter. Yasmin. I'll turn it over to you Hi everybody, um, just here to continue the conversation and hopefully get the charter up and rolling so that we are able to start recruiting To form the commission. Um, as you can see on the cover sheet, there were, you know, a few, um, wording changes that we discussed at the last meeting that needed to be updated, which I did The mission statement has also been completed And the only last piece that we had decided to table until a later time So folks had time to mull over it was the last piece about, um, whether or not the equity ambassadors should have voting privilege On each of the other separate commissions And if so, should that be universal or should it be something that each separate commission should decide on? And so I'm putting that forth to you to To see what your thoughts are. Um as written It is it states that they are only voting members of the equity and of the inclusion and belonging commission itself And not voting members of the other commissions. So if you would like for it to remain as written We can just go ahead and do that. Just wondering what your thoughts are Thank you. Yasmin. It's great to see this update. Um, any questions from councillors or comments? Um, I have a couple So I see as worded so each separate commission may determine whether the Ambassador position will be a voting member Is how how we work how it was worded Um, I know we talked a little bit last time too about letting it be the Not the commission but the ambassador to decide too because it would be Additional work to be a voting member on two different committee or commissions um I have I have this balance of like I I like the idea of Giving options and opportunities, but I also worry about, you know, the inequity of being applied differently and different for different Commissions, especially if we are leaving it up to the commission to decide whether the ambassador will be a voting member Because equity would actually mean that the the opposite which will mean that we are actually Allowing each commission to decide and so if you do want it something to just be an equal You know a universal standing among all of the different ambassadors Then that would mean the wording change back to the original document Which basically said that they would only be voting members on the On the inclusion and belonging commission So if that's if that's the will to counsel then I can absolutely go back to that wording change But that that's specifically why it was on here for discussion. I wanted to see how folks felt about that Sorry to I know. No, it's fine. It's fine. This is why we you know, this is the reason why this is a process Do any other council members have any thoughts of that about that specific role that specific piece in the charter Yeah, I mean, I think it's all up to The timing and what each ambassador feels that they have available I still see the value in allowing them to be a voting member But I think as long as they along with their commission are able to decide on that aspect if they will in fact be a voting member I think that would be a good way to move forward with it So I feel then the wording could say something like the commission members We can have the word may or the ambassadors may Become a voting member of each separate commission if it is deemed appropriate by the ambassador and the commission themselves Yeah, and as long as it's a decision between the commission and the ambassador and not the commission making that before the ambassador comes on I think that gives each ambassador the ability to decide what their bandwidth looks like and Participate as much or as I don't want to say as little but not as much I'd say would it whichever we choose and I don't know that the language needs to go in here, but I would recommend that we just review it within a year's time See if changes should be made Oh, absolutely, you know, I believe that all of the charters are living documents and can be changed as needed They're that's kind of the point of them. And so I agree that You know, this is the first go round of something of this nature And I think we will be reviewing it as it goes and keeping tabs on how well it's going once it's established for sure I had a similar I think I'm settling in a similar place and I wonder if language as simple as each separate commission comma consultation with the IMB ambassador comma may determine whether the ambassador position will be a voting member I would pay for a commission say yes and the ambassador do not have the capacity or interest And likewise have the commission say no without the chance for the ambassador to advocate for that So I like this opportunity that's faked in. I wonder if that language would Give the flexibility and the bidirectionality with one Perfect. Thank you. I just was just privilege down notes To use them to so that I can reflect that that wording within the charter. So I think that's wonderful I do I I agree that you know allowing each ambassador to decide whether what's best for them is definitely the way to go And I I appreciate the the back and forth between council and it sounds like That looks like the direction we're going in so I can absolutely make those amendments Thank you Can I bring up a separate question Around some wording So one thing I noticed that seemed like they might be in conflict with each other is in So we have commission chairs will select a finalist to present to the council for appointment Which it does feel good to have commission chairs Um Involvement but then further on we have the inclusion and belonging commission will determine ambassador placement So those yes, yeah, I'm just trying to picture how those two things coexist So the ambassador placement is choosing which person is going to sit on which charter Okay, because on the application form people will identify what their first through through fifth choices are So that's that process that is going to happen solely through the inclusion So the chairs are just input onto general they don't say who that goes to okay Yes, and that is the current process with all the other commissions Within the city the commission select people that are then presented to council for appointment Yes I'm just so it's maintaining the current structure Yeah, so I'm just wondering if the chairs think they're selecting the individual people that go on their commission With this wording When in reality the inclusion belonging commission is the one who selects the actual members to be the ambassadors Right, so that's why they're in two separate places on the document. The first paragraph is um kind of the the makeup of the inclusion and belonging Uh commission itself and how that process is started and then the second paragraph that talks about the ambassador placement shift or the actual role of The inclusion and belonging commission So if you'd like I can just to make sure that that's clear and delineated I can talk about that being like I can put the Some some wording in there around the different roles of the commission chairs and then the different roles of the ambassador for The different roles of the inclusion commission at the beginning Because this is really just in order to establish the positions initially So I wonder if specifically saying to establish the commission You have that but the commission chairs will select finalists I think might be enough because right now just saying a finalist Okay So commission chairs will select the finalists to present to council floor appointment um, and then And I don't know if this fits in here at this point But it's saying that after this is established the inclusion belonging commission Will recruit new members as necessary Or something like that Is that Can you can you just explain that again? I'm not I'm wasn't following So so the inclusion and belonging So the inclusion belonging commission once it started up Say a member leaves they then would recruit a new member because they've been established at that point We are only involving the commission chairs In the establishments Or the I believe that there's I believe that the commission chairs will always have a role in In choosing the applicants and choosing the finalists that are presented to the city council I believe that that is the current structure for all of the city for all of the charters that are for all of the commissions that Are standing when there is a commission appointment is brought to city council. Is that correct or am I misunderstanding something? That's great. Oh, it's the So like for the infrastructure commission when we're recruiting someone it's just the infrastructure commission chair It's not the chairs from all of the commissions. And I think that's That's my impression of where the confusion is coming from but I could be wrong Yeah, so and I don't know if that again I was on the library committee So maybe there's a slightly different structure there But the committee as a whole worked on interviewing the different candidates and then presented the chosen candidates to council Yeah, and the way that the current the way that all the other commissions will work is that when there are vacancies city staff primarily runs the recruitment and advertising for that vacancy and coalized applications the staff and the staff liaison and chair and sometimes the council liaison and the council liaison will be involved in Reviewing all the applicants and choosing which to forward to council. So this is a different structure In that we're expanding the search committee But the general process is the same where the city as a whole will be doing the recruitment Your counselors have done recruitment for commission members in the past as well So I think yeah, I see that the this is a slightly different structure And we are basically ensuring that all commission chairs have a voice in this particular process Which would be different than how we run our other commissions Yeah, and that and that totally makes sense given what this commission is doing I just want to I guess make sure that there isn't any confusion on the outset, but maybe I am just getting too into the weeds I think that it's uh, it's going to be interesting It's going to be something that's new and I think with something that's new there definitely comes some Some wrinkles throughout the process. Um, and I think that those the feedback from the people who are going to be involved Is going to be extremely valuable in making sure that we make this Inclusive and make this available to everyone. Um, and so I'm not necessarily worried about making sure we get it perfect right at the out at the outset of Of the of the commission Just kind of would would I'm hoping to Continue the process to start to get the ball rolling to to start filling these positions Yes, yes, I would definitely rather have this started Then to hold up on little issues Are there other questions or comments from counselors that need to be addressed? I'm wondering if we have any input from members of the public either in zoom or in the room Nobody in the room All right. I'm coming back to you Yasemin. So at this point you have some Some some more more narrow direction on language. Um, do you need another round to do edits and bring that back to us or Do you feel like you have a clear sense of what this charter what changes need to be made in order to prove the charter? Well, I absolutely have written down the changes in the wordings very specifically To what was what needs to be made and so I guess that would be up to the council You know to decide whether or not they want to go ahead and approve it And then I will make the necessary changes or if you'd like to see another draft So to my counselor my fellow counselors We could hear those exact wording changes and decide to approve an amended charter Tonight or we could wait and have those changes brought back in a new future agenda on the 18 Does anyone have a preference? I know that Yasemin and I think everybody else want this to get started So if Yasemin if you want to read the language that you've written down, I'd be happy to move forward with that I agree with thomas Yes, I'd prefer to approve it tonight That's great to hear it looks like Yasemin is trying to get off mute and we'll read us the language It's always fun to edit on the fly Yasemin do you want to type the language in the chat with that count? Right she says sure So we will just pause rather than Recessing we'll just give Yasemin a couple moments here as if you need more time. Let me know we can Return to this item if you want this to you I'm just wondering um, I can type it into the actual document and save it and then read it to you I'm wondering if we want to just take a quick like five minute recess or something like that so I can get that typed up So we're not holding everybody on the camera All right, that sounds good. We'll take a uh, I'll call a five minute recess at six or yeah, 6 50 p.m Now we'll reconvene at 6 55 and resume on item a when we come back. See you in five minutes Do you Yasemin if you want to share some updated language? Yes, and so in the paragraph that is Outlining the applications for appointment Um, I have switched the language to applications for appointment shall be reviewed in partnership between the commission chairs With support and guidance from the equity director Commission chairs will then select a finalist to present to counsel for appointment Each ambassador in partnership with each separate commission We'll have the ability to determine voting membership upon addition to that commission And then the rest has remained the same Sounds good. Thanks. Yes No problem Any comments on or um, anything else to say on that sounds like we're all good I'm comfortable So then I would entertain a motion to approve The I want to get the language right. I'm really excited. I would entertain a motion to approve the inclusion and belonging charter as proposed with the amendments just read by Yasemin So moved second Motion by aurora second by thomas all those in favor. Please say aye. Hi Motion carries. I look forward to the recruitment process. Thank you All right, moving on to item b. This is on for discussion If I may interrupt just really quickly. Now desi does have a quick question. She'd like this Oh, I apologize. Daisy. That's okay Congratulations for passing that My questions are um, I was um simultaneously making dinner and my um question. Yes. Could you walk through what? Um support and guidance from the director entails I'm particularly interested in what support entails um in reviewing the applications the um, you know, the applications have some different questions that are not the standard questions for um, applying for a city commission So, you know, they are a little bit more specific to the background and the pedagogy around equity and inclusion work. Um, and so there is going to be uh expectation that the folks who are being appointed as ambassadors and especially on the equity inclusion commission have some sense of what it means to Be an equity ambassador. Um, and what it means to Be involved in the um advocacy of inclusion and diversity among, you know, within a city municipality So there is a little bit more of I suppose a different standard for this group Um, then there is for other city commissions Simply because of the nature of this group and what the target goals will be So that's where the support guidance comes in Got it and Yeah, because I was in and out of that final stretch of the conversation I just wanted to make sure the support wasn't administrative Oh, no No, no Great. Thank you, Daisy. Um, so I think we'll move on now to item B Which is discussion of the outreach plan for reappraisal and Angela. We will be keeping this up Sure, I can absolutely help with that. Um, the assessors were not able to join us for this item tonight But Ted Nelson emailed the attached outreach plan for the reappraisal The reappraisal is set to begin at the beginning of July, which will be Inspection and revaluation to fair market value for all properties within the city of Winooski According to Ted's timeline, they anticipate starting to do some of the initial legwork in mid-may With initial communications going out to the community in mid-June Letting know that people will be coming out starting in July to do home inspections This was something that was requested by the mayor The reappraisal contract is already awarded. It was awarded last spring And the people who are doing our reappraisal are the people who do our regular annual assessing work Thank you, Angela So the item here is really around the timeline for different communications and steps that our community will start experiencing As we go through the reappraisal process as outlined And not the reappraisal process itself Are there any questions or comments from counselors? I do have some questions. Yes So for clarification organize office staff organize appraisal staff. Is that all the contractor? Or does that involve our city? So Item number one organizing office staff is City staff side So the city is providing administrative support for this contract and that was outlined in the contract This is likely going to be somebody from the clerk's office or a combination of efforts from all of the people in the clerk's office To schedule appointments for the assessors when they are in the city and what's the Since I don't have that Contract in front of me. Can you remind me what the estimated hours labor hours for city staff were? Um, I don't know that there was specified hours in the contract Just support because I imagine there's going to be a lot of people calling with Questions about the reappraisal that staff would respond to in addition. So um This is something that was done by staff in the 2007 reappraisal previously Which was also completed by the appraisal company and how many of our current staff were here for the previous appraisal Uh, one of the current clerks was there and I was there When the last reappraisal was completed. So okay, we have a couple of people who will be involved that were here for the last one Okay And are there Since it's been a while are there best practices or Any things that we can utilize from other municipalities that have done the appraisal process recently So a lot of the appraisal work is done according to standards that are set by the assessing world in terms of how they evaluate property I do intend as the finance director for the city to monitor valuations for standard deviations to make sure that they're being consistently applied And that anything that is off of the median is explainable either by permits Or disrepair or other major events So we we do plan on monitoring the valuations as they come through just to make sure there's no bias in the valuations I know you're on top of it Um working on it um for in anticipation of Uh an influx of questions and phone calls. Is there like a frequently asked questions web page that paul is being putting together or directing folks to or um, is it just going to be the main City phone line that you're going to direct call these um questions specific to this topic to um, I guess just thinking about streamlining and funneling I don't think any sort of web page had Ben proposed, but looks like paul's got his hand raised. He may have something in the works already paul. Okay Thank you angela and thank you council brinn. Um, yeah, that would be very easy to include In the in the current initiatives tab on the website Um, we can add that in very easily just at a you know city wide reappraisal We'll include the you know the the phone number and then if we need either An easily remember something people can remember pretty easily like a like an alias or something for an email We can we can set something like that up too pretty easy. Okay, and then um, I don't know if we've done this before. Um, I wonder if there could be a section that Tackles questions about how appraisals may impact renters I know that there's no one size fits all but even just having something that says basically Have a conversation with your landlord um, essentially or uh, just Question I I would anticipate since we do have a high um population that do rent in muski that um It might be nice to have a place to point to for At least clarification on what the city's role is with that our Deputy mayor, I just have a question for brin. Are are you thinking about impacts during the appraisal like for example having to um having someone in the apartment Or are you thinking about impacts after I I guess I I mean that's an excellent question. I guess I would see it throughout the process of um You know, what does this what does this mean for me? Um, and you know, how can I learn more about it? So I'm sure we can put something together. Yeah Yeah, from a frequently asked question standpoint It would be super easy to add that in just to a to a bulleted list or something. It's actually a really good point And we may need to include in the notification to property owners that if they are a landlord that they are needing to notify tenants This process is going on Thank you brin. It's a great suggestions. Um other comments questions ideas from counselors on the outreach process I just wonder if there have been thoughts about any possible information sessions or anything like that Like I've been hearing from my neighbors already who have heard rumblings of an appraisal And I kind of giving what happened in burlington recently it kind of sends people into a slight place of fear so And I see that there's an icebreaker But I wonder if sending the icebreaker will just spur more questions. So I don't know if maybe setting something up formal to kind of Hopefully get in front of alleviating a ton of phone calls coming into city hall might be something that staff would be interested in or facilitating I can absolutely talk to the assessors about that. I don't have a problem answering questions for people. Um Whenever I've spoken to somebody who's been under the assumption that the Reappraisal means that their taxes go up and I explain that that is not the intent The intent is that the tax rate will actually decrease and your taxes will only go up if your home value has increased At a higher rate than the majority of the community. Um, so Hopefully we can come up with a way to explain this to The community so that it's understood that this is not trying to be a cash grab Your tax rate is not going to stay the same and your tax bill is not going to jump dramatically because it's going up to the fair market value Um, I I guess since we do um, I leave value. Sorry I don't know if angela I don't know the best way to go about this But something to consider would be to have um, uh, Either the consultant city staffer or the liaison city liaisons to the commissions Basically share that as an agenda item in the upcoming commission meetings since A lot of the commissions are You know representatives from that that share with other members of the community and you know in a way can end up help being a resource and dispelling some fears and Also being a conduit for questions I do wonder about if they're So we don't currently have a staff member for our housing commission and because this is The people see this is tied into their housing. So just thinking about That additional Piece of it too. Um, I know there's a lot of housing concerns right now. So this is Really hard not to have a staff member supporting this And I don't know how much Heather or heather's role would support you angela and the rest of the staff But I know I guess feel like want to acknowledge that as well and From my recollection because the contract does include a dedication to the staff time Is that what that was time that was already planned to fall on you angela and clerk's office? Is that correct? That is generally going to be the majority of staff time was clerk's office time in my time to work through any issues While we may not have a staff liaison for the housing commission directly this could also fall under the finance commission Um, so we can always we have a meeting for april 12th that we could start discussing this any other questions or suggestions from counselors Probably more than you want And before we I'm coming to come back to you angela, but I want to see if there's any comments or questions from members of the public outreach So Is there any other feedback that would be helpful to you or other staff from council on this outreach plan? No, I've made some notes about doing some more public outreach about the reappraisal process and what it actually is And I think that that's definitely something that we can do as staff. I think that alleviating the fear About what this is particularly with the very Big publicity that happened from the burlington reappraisal is is something that we should do proactively and make sure that People understand that's not our intent to have happened here that we don't assess our commercial properties the same way And along those lines I might suggest that because it has been a moment since we have last discussed reappraisal as a larger concept in the city that having If there is a chance for our appraisers to join us at a future city council meeting to go through the process And what people can expect that would be something we can point folks to have questions So it'd be nice to see that come to a future meeting to revisit We are extremely lucky with the reappraisal person who has been assigned for this project from Vermont appraisal company It is actually a former city employee Courtney brown who was with the code enforcement office So she's going to be the lead on doing those inspections and reappraisal work here. So Great. We already are ready wonderful. Um, there's nothing else we can move on to our next agenda item Looks like we're good to do that. Uh, so next we'll move on to uh item c an arpa update American Rescue Plan Act update with Angela Thank you. So this is actually very good news. Uh, the treasury department issued the final rule regarding our 2.19 million dollars worth of arpa money in january Um, as part of that final rule the treasury department has created a standard Allowance of revenue loss in the amount of 10 million dollars Um, the guidance that we have received from Vermont league of cities and towns is to elect revenue loss It gives us the most flexibility in spending our money In addition, we have received guidance from Sullivan empowers who is a former auditor of the city of wanouski That our existing policy state we use most restrictive funds first And a grant is considered more restrictive than our general fund dollars And since you can use revenue loss for any government expenditure, we will spend arpa money for our regular budget And create a reserve pot of general fund dollars equal to the amount of our arpa award Which allows us to then assign that to things that would not previously have been allowed under arpa including Uh, trust funds reserve funds And other things that were a little more questionable because we had talked about potentially funding sources for housing trust fund Which would not have been allowable with arpa funding but could be now based on this change So we'll be coming to you at the next meeting for um the election of arpa dollars as revenue loss That will meet our grant obligations in terms of reporting And then all of the future assignment of the money will be reserve assignments from general fund dollars created Due to the use of this grant Thanks for that overview and the helpful memo accompanying it. Um, so this is really a preview of a decision that we will have to make next meeting Um, so this is a chance to just if you have any questions Or concerns about this not concerns questions or clarifications that you want to address now or have brought to our next meeting what we do I think there is a bit of a time Component to this. Um, so being able to be prepared for the discussion next week or in two weeks Any questions from counselors? No questions Good news Oh, yes, um an initial question that comes to mind is um with the reserves I would imagine that there are not Going to be timelines around that the way there would be with arpa funds. Um, that's correct, but Does having too much of a open window? um Prevent us from taking advantage of some short term opportunities I don't think having the extended window would necessarily preclude us from taking short term actions. You can absolutely still do that um It just opens it up in case there is not The need we are seeing um at this point only two applications for the business relief grant program um anticipating receiving more Um, but some of the things that we've assigned funding to thus far have not seen the level of interest that we were anticipating. So um having a little bit of extra time if we're not going to see money flying out the door the way we were expecting to is is useful Um, especially if we need time to build a program from scratch To address some concerns that are coming out of the survey. Yep um, thank you for that I guess a follow-up question I have Is when will we see the results of the survey? The public survey I'm actually hoping that yas is at her computer. Um, I believe that She was going to be working to compile the responses. I have seen all of the responses. Um, and happy to go through those with the finance commission to to process that information a little bit, but Um, there's actually we um, I'm working with paul our communications director and the school and some community partners as well to do A push for the surveys to be collected in different areas and in different ways Also in addition to the online version So that push isn't actually going to happen until may we are in the process of developing a plan for outreach for that Working with our community partners for interpretation working with our community partners for Just general application help. Um, so you will see towards the end of this month We will be able to give you an update on what that plan looks like We're really trying to make sure that we give everyone the opportunity to To utilize the survey and give us their input for such an important topic And so we're trying to take our time to make sure we do that thoughtfully and completely so the Compiling of the data isn't going to happen probably until early june. Okay. I have Thank you for the summary of that and the update Um, I have heard some initial feedback that the form feels restrictive And So I I've got I in response. I've Provided the recommendation to fill it out. However, you feel like you need to and not feel constrained by the formatting Since there is like a space for just narrative um To basically just fill that in however they However, the respondent feels the need to so Just wanted to pass that along too, but I'm glad that Staff is taking a little bit more time And we'll be doing some additional outreach Thank you. Are there any other comments or questions on the The need to do a revenue loss finding related to the timelines and Uses the funds that's being that we'll be just looking at in the 18th I would like to just add a couple of things. Um It's interesting that that you've heard that the Uh Survey is restrictive. We're getting some really Creative responses, which is great. Um, so I'm sorry that people did feel that way, but um But we are getting creative responses We're not under a deadline. Um, the fact that the deadlines have been eliminated by this rule is huge Um, we do want to update you more on the rule at the at the next meeting Um, and what it does allow you to do is to leverage the funding So there are all sorts of grants out there and now this can count toward federal grants And so we can look at matching especially for housing So if you want to spend 500,000 Make it a million. So just my Recommendation is just take your time be strategic Um, because you can you should be able to Double your money basically I think to that point, um, this this this guy I guess I don't want to see this discussion become about what we might use ARPA funds Or how we make those decisions for how to use ARPA funds this discussion should really focus on We have to make this determination in order to gain this flexibility Next next meeting. So our first report where I need to make this election is due by April 30th Yes, and yes, I didn't mean to get off on a tangent. I was just trying to support The decision to approve this Method of accounting Yeah, and I think it all rolls up to me is that I don't I think my reservations are in some like there's there's pros and cons with it. Um, I think overall it's really beneficial Um, and I think my concern is the loss of some of the urgency might also lose Some of the opportunity so That's how it all my line of questioning is rolling up into This overall question that's being asked in front of us right now I honestly think that Staff still feels an urgency to address the challenges that are being experienced in the community While this is a little bit of a weight off of our shoulders in terms of getting the last dollar out the door I think that we are realizing that there is a need in the community among a number of different areas That we need to address in the short term. That's that's definitely not off of our radar. Okay. Thank you, Angela Any other comments or questions from counselors or members of the public on this item? No, I think it's really exciting for exactly Wendy Said this will give us Sounds like it will give us the freedom to actually help Some of the people and some of the issues that most need help that we were blocked from before And I can appreciate making sure we still have that urgency But it sounds like we're going to meet some urgent need this might allow us to meet some urgent needs that We might be scrambling to meet otherwise nothing being able to think about programs that will They may need to run past 2024 or 2026 in order to meet those needs properly We can actually think more structurally and systematically Rather than spending as much money as possible But once we potentially can't spread this out over a longer duration Yeah Yeah Sorry I was just going to say and this aspect of being able to get more community feedback feels so important That now we really can Reach out to folks And not feel like oh my gosh. We just have to yeah He said Angela throw as much money As possible at things that might not even be The most needs All right, I think We I can't your screen is very small So I think we're uh unless Thomas did you have something you wanted to add? No, I did not very excited Great, um anything else we need from us Angela on this item Nope, it'll just be coming back for the next time for that authorization to like revenue loss and we will do grant funding expenditures on just regular business potentially with a transfer to the on street meter fund which actually did experience revenue loss last season so Those are going to be our recommendations for the next Great. I look forward to seeing those recommendations on the 18th Um, well, don't go too far next up. We have item the introduction of an ordinance update chapter 28 fees Um, this is just for introduction and there was uh an update to this agenda So for folks who may be watching at home if you look at the agenda Before the beginning of the week there was an additional document added as I understand it So do take another look um and I will turn it over to you, Angela All right, so this is a routine update of chapter 28 of the Wenuski city ordinances, which is our fee chapter Uh, this was initially proposed by jenny willingham the city clerk because the city has been Historically under charging for our marriage licenses. There's supposed to be a $10 fee that we charge locally So a $60 fee total 50 going to the state 10 for the city and then an additional 10 for a certified copy We have historically just charged 60 including the certified copy Um with that change being proposed and opening up the chapter I brought this to the entire leadership team for any other fee changes that people want to request Because the process to change an ordinance is so long. Let's do any changes that need to be made all at once So the additional changes that were proposed were brought by eric warwald and john rousher Eric included a new section section 28.07 for public records request fees This is to go along with the policy the council adopted at a recent meeting This is in alignment with state records charges Eric did a bunch of research before proposing these changes In addition, he has proposed changes to his zoning fees to better recoup costs for advertising and to clarify some confusion that people were having around what permits were required And then john rousher has proposed changes For similar reasons to make sure we recoup costs for administrative It work done on permits and to clarify what permits are required for new development Great. Thank you, angela Combining multiple changes on this it does take some effort to pass the fee ordinance change Um, so are there any questions or comments from counselors? I guess I just wonder about The additional collection of ten dollars for a marriage license. I'm just wondering if Getting married is already so expensive. So I just thought I'm wondering it Is it really benefit to the city to add in for fee? It actually is by statute Actually, um So when I started I was noticing that when I was doing running reports that we were off Because we submit fifty dollars to the state for each marriage license And this would be a uniform fee The state has published documents called getting married in vermont Um, everything is justifying that it's sixty dollars Plus ten dollars for additional certified copy and most couples do Proceed with that to get the certified copy. So, um, our administrative fee over the Years has just not we have not collected on it So this is just to be bringing in line with every other city in town and vermont Yeah, that makes sense fair And this won't be the last time that we see this fee ordinance. Um, so if there are other Questions that do arise as you start reviewing the very specific lines will have time for that other any other items folks wanted to raise at this time I Don't know if it covers it I'm looking at section 28.07 for the public records request It's a dollar per page is that um Just the nuance of it. Is it per side? Or is it double-sided per side? Okay. I don't know if it Would be beneficial to add that clarification in there or if that's overkill Just so that it's consistent And well understood. Yeah I can add per one-sided page. That's not a substantive change Any other comments or questions you wanted to pursue right now? Members of the council Any comments from members of the public? All right a lot to digest here in terms of the how things are shifting around So, um, definitely would look forward to having another opportunity to review this in discussion Or in the process as we move through the ordinance update. So, um, and hearing no other Discussion, I think we can move on to the next item Councillor Oakley, did you have something else you wanted to raise? Again, the window is small.  You councillor Oakley if it looked like maybe you were going to say something um I was just thinking about whether or not an uh, I was going to Table it but since you're asking Whether or not, um, an appeal of an appraisal would fall under a zoning The decision of a zoning administrator Or if that is not captured in what we're looking at right now Under public records request So section 28.11 Zoning and land development or Um, so generally question general question. Um, do we have a fee for appealing appraisals? There is no fee for appealing an appraisal. Okay, that answers the question Thank you. All right. Thank you. Um, all right. We will move to Item E with the discussion and potential approval of a raise grant application for main street revitalization and the Winnieski-Berlinton bridge Um, so I didn't choose this item which we have talked about before. I'll pass it to you, uh, john Great. Thank you so this is a request to submit a grant for the um The acronym is rebuilding American infrastructure with sustainability and equity Aka raise they try really hard to get those acronyms in This is a really competitive national grant. Um For example, last year, I think, uh, they had 10 billion in requests for one billion worth of funds So it is a a bit of a long shot, but we've had, um Positive reviews from us dot in the past on the main street project Um, so in your packet, there's an overview memo describing the projects and the grant Last year's raise narrative for the main street project two letters of support for each of the two projects and The grant authorization form So just to give you a quick overview. So The two proposed projects this year are the main street grant. So this will be the fourth time we've submitted an application for this grant Um, and then the other project is it'll be a first time submission. So this is the, uh, Winooski Burlington bridge So the bridge that crosses the Winooski river, um, and is shared with with Burlington so Starting with main street first the the grant application similar to last year. We're proposing to submit A grant for the general fund streetscape scope. So this is the work that's, um Currently not there's not a large grant funding component a lot of the For example, the water resources work. We have a pretty large usda grants and low low interest alone So we're we're trying to find some additional funding to cover that general fund streetscape scope So last year we're we're sort of sticking with the Roughly the same sort of Mix in grant funding requests we did last year. So Approximately a seven million dollar grants request There is a 20 match minimum So we've got roughly about, you know, 10.4 million dollars in work There with that streetscape scope and that's minus some other existing grants we have So and this um Just a quick update. So with main street, you know, we are starting to enter moving into the Putting this project out to bid advertisement.  We're just wrapping up some of the uh, the right-of-way requests now um, so we've got roughly 50 of the 65 needed Of the easements. So we're we're getting really close to getting to that bid advertisement phase. So So we You know, this will probably be the last shot at this grant before we hopefully get into construction Assuming we don't get any crazy, you know, bid numbers coming back to us But that's that's sort of the scope for main street and then The when you ski bridge, that's a new one for this year. So that was really triggered by v-trance. So they They initiated the discussion with the shunning county regional planning commission And they are actually taking the lead on this grant and they've hired a consultant McFarland Johnson who did The original scoping study that was done back in 2018. So That scoping study I put a link in the memo, but basically what that is is a very high level concept of what What the bridge replacement would look like so there's a lot of stakeholders and public feedback that goes into that scoping study and then they go through a whole alternative analysis which Deputy mayor may have been a part of that I know the mayor was part of that process back in 2018 but So the ultimately what came out of that scoping study was a four replacements the or I should say the recommended Option out of that scoping study was a full replacement the bridge Which increases the width to accommodate two 12 foot multi-use lanes on either side So that's really going to add a lot of like pet accommodations that bridge really needs Um So besides it being you know 92 years old and sort of entering at the end of its useful life It it really doesn't work for daily transportation modes right now either so The proposed product to replace the bridge Um in 2018 moneys it was about 18 to 23 million Um based on a current estimate that was just done the other day by the consultant It's it's starting to look more around 30 million For that for that project. So The grant request will be for the full 30 million and the request will be for 100 federal shares So I know local match request is what the the grant fund will be for So we'll see I I honestly don't know which project would rank higher because they both they're both very different Um, you know, one's a very heavy infrastructure a lot of with the bridge and and very much a collaborative Uh project with v-trans and burlington and cc rpc Um, but it's really not there's no project readiness there yet. So Um, that's where mainstream has sort of an edge. Um, both have you know, some pretty good bike pad Um components to them and and obviously we've submitted a few more times and With the main street project and we've gotten some feedback from usdot on how to improve the grant application. So Um, it is a little interesting this year because we we do have two in the mix We spoke with usdot about that You know, we can an applicant can submit up to three grant requests um, they did not Have any concern with us, you know submitting those two applications and Like I said, it's it is a super competitive grant. So It it's sort of a bit like, you know, buying a lot or to get, you know, if we put two and maybe we will get one but it's You know, it is a long shot for both of these. So um for tonight the ask is You know to it's to uh request to submit the grants Uh, and then the other ask is there's uh two letters of support in your packet for each project for signature So with that, I'll stop if you guys have any questions Thank you john, uh any questions from members of council Um, yeah, I have some questions. Uh first one You said the bridge was 90 years old and it's nearing the end of its life expectancy. Is it a hundred year life expectancy? Yeah, so typically the I'll say the engineering useful life is a hundred years, but you know most Most times if it's, you know, the structure's maintained and it's inspected it will last beyond that hundred year life expectancy um So there's no structural concerns with the bridge now. So vtrans does inspect it I think it's biannually But the the really the concerns right now is the bridge deck that the structural steel sits on That it really started to get to at the end of its useful life. So the next Um five to ten years there's going to have to be some investment in that decking. Um So that's you know, it doesn't you know structurally it's it's okay, but large components of that bridge are going to have to Get rehab if it's going to go much beyond a hundred years And do we have any cost estimates of that? For the work that would be needed if we weren't able to replace the bridge Yes, I don't remember What the just the bridge deck replacement cost was um, I'd have to get back on that one But we do have some cost assessment work. Yeah And then as far as submitting the grant itself and letters of support has The city seek letters of support for the grants from the congressional delegation at all Yep, so that that was actually on my to-do list today We have in the past always reached out to the delegation to get letters of support so we And and we we typically reach out to welch's office sander's office and lehi's office to to get those And I've also already reached out to The usual stakeholders like when you ski school district ccrpc Downtown when you ski i'm also going to reach out to some of the bike pad groups like A local motion and Katma for example So yeah, we have um our usual suspects that we we hit up for those letters of support Awesome. Thank you When did they announce the awardees? So they I think it's mid. Yeah, it's like mid august they announce the awards. Okay Yep, and just to give you some dates too So the funding obligation is for if you if we received an award the funding obligation i.e. Like you have to contract with someone By 2026 is the date for Having a contract in place and then you have to expend all the funds by 2031 Not not an issue for mainstream really but the bridge would be We've had a lot of discussions to be trans on that because it's um You know, that's That's a quick timeline for a bridge replacement, especially starting with really concept plants at this point. So feature ends has um their intent would be to do Sort of a probably look at doing a design build type Contract to meet those There are other questions from counselors Not a question but a very small Edit on the Winooski river bridge a letter of support Um, I noticed in the last sentence in the first paragraph I think there's just a repeat of replace. So it says connection to replace the existing Restrictive bridge and replace it. So I think replace the existing bridge with a new so you can cross out and replace Yeah, thank you for catching that No worries. Thank you counselor So with that do we have any questions or comments from members of the public? Um, john, do you need separate motions on these items as they will be part of two different applications? That is a good question. I'd probably to be safe. Yes Yeah Great. Well hearing that there's no other discussion. I think at this point Feel free to jump in if there is I think we would be looking first for a motion to authorize a public works director to submit a raise grant application for the main street revitalization project So moved second Motion by thomas second by bren all those in favor. Please say aye. Hi Next up we'll be looking for a motion to authorize the public works director to submit a raise grant for the Winooski burlington bridge project in coordination with v Trans City Burlington and the cc rpc So moved second Motion by brin second by thomas all those in favor. Please say aye. Hi And finally uh, if you're looking for a motion to authorize the mayor to sign letters of support for both projects So moved second Motion by brin second by aurora all those in favor. Please say aye. Hi Motion carries all three motions care. I don't think I said it the first two times So I think you have your uh ability to go forward john Thank you And best of luck. I hope you hear good news in august. Um That brings us to the end of our regular items. We do have three executive session items warned for this council meeting um I We have those listed in the agenda. The first is uh executive session session first went to one dsa 313 to the negotiation of real estate purchase or lease options related to lot 7d. I'm happy way um so uh I'm first uh seeking a motion to find that person to state statute dsa 313 to that Discussion of this topic in the public will put the city at a disadvantage and so it should be discussed in executive session So moved second Motion by britain second by thomas all those in favor. Please say aye. Hi Motion carries next i'm seeking a motion to enter into executive session inviting john rousher wendy harrison and angela aldeary so moved second Motion by aurora second by thomas all those in favor. Please say aye. Hi Motion carries we will now move to uh executive session. This line will stay open counselors and staff will gather in a different physical space we will return to this line to uh open the following executive sessions and uh no other business than those than that Covered by the executive session will be discussed and we'll return here purely to move between executive sessions and then adjourn So I will see you all in a moment All right swing and a miss. We did not actually go into executive session. Um, I uh wanted to invite some additional people So we're going to redo both motions. Um Let's try the agenda up so I have all the right things to say um, all right, so I am seeking a motion to find the pursuant to state statute bsa 313 to The negotiation of real estate purchase or lease options related to lot 7d That discussion of this topic in public will put the city at a disadvantage. And so should be discussed in executive session So moved second Motion by brin second by thomas all those in favor. Please say aye. Hi And I'm further seeking a motion to enter into executive session inviting John rousher angela aldeary wendy harrison Bill nekhet and dug netty To join us someone second All those sorry motion by thomas second by aurora all those in favor. Please say aye. Hi motion carries will Convene an executive session to discuss this topic and nothing else. We'll come back to the science zoom line purely at this meeting purely to Move to next executive sessions. I'll see you all in a second All right. Welcome back everybody. We have now reached item c In our sections eight of our agenda It's another executive session So I would entertain I'm seeking a motion to find that pursuant to state statute bsa to 1 bsa 313 3 The appointment or employment or evaluation of a public officer or employee That having this discussion in public session would disadvantage the city and so should be discussed in executive session So moved second Motion by brin second by aurora all those in favor. Please say aye. Hi Motion carries and further more seeking a motion to enter into executive session inviting wendy harrison john rousher and angela aldeary to join us So moved second Motion by brin second by thomas all those in favor. Please say aye. Hi Motion carries. We'll now move into executive session. We'll return to this meeting only to We will return to this meeting and If needed make a final decision in open meeting explain the reasons for that final decision if needed Or adjourn the meeting, but we'll discuss no other business than this during the executive session See you in a second Welcome back to regular session. We have no additional action to take so we have reached the end of tonight's agenda Would anyone like to make a motion to adjourn? So moved second Motion by aurora second by brin all those in favor. Please say aye. Hi Wait motion carries. We are adjourned. Have a lovely night everyone and see you soon. Thank you. Bye


All right, so now we're going to move to our second poster, which will be presented by Corey L. Nimer and Rebecca A. Widerhold, I hope I'm pronouncing that correctly, of Brigham Young University Library. The title of their poster is Archivist and E.T.D.'s Collaborating to Improve Access and Preservation. Well, thank you for having us. Again, I'm Corey Nimer. I'm the University Archivist here at Brigham Young University. And I'm Rebecca Widerhold and I'm the cataloger of our archival collections. And so we're excited to just present maybe some basic research that we've done on what the relationships were between University Archives programs and E.T.D. programs. So historically, the management of theses and dissertations has been split between University Libraries and University Archives. And archivists have advocated for both approaches in their management. With the widespread adoption of E.T.D.'s in recent years, there's been a greater focus in the scholarly literature and the role of scholarly communications as a record of being over an interpretation of these records as maybe an official record of university scholarship. But for many institutions, they need to balance both these imperatives and the management of the thesis program. In this project, we sought to identify the current landscape of how these resources are managed with the hope of identifying best practices for both print and electronic theses and dissertations. This poster reports on two surveys of academic libraries in the Association of Research Libraries. One of these was a review of publicly accessible online documentation, followed by a formal survey distributed to university archivists on local policies and practices for thesis dissertations. So as noted on the poster, with the rise of institutional archives in the 20th century, there emerged different practices for the management of theses. In some cases, they've been added to campus retention schedules as records, meant to be preserved on the archives, while in other cases, they're placed in the University Library. For its part, in 1972, the Society of American Archivists passed a resolution confirming that theses should be considered to be records, but took no position on whether they should be placed in the archives as long as they were preserved. In more recent years, SAA's guidelines for college and university archives included MA and honor species in their list of academic records. But note that, quote, the relative importance of such records will vary with each institution in accordance with the institutions, the archives mission statements, and quote. Particularly given the focus on ETDs in the library and scholarly communications literature, it's just unclear how archivists are involved with their management's records today. So in preparing this study, we hope to understand how thesis and dissertations fit into current archival programs. This included first, determining how often print theses and ETDs are designated as records. Secondly, how archivists and scholarly communications librarians collaborate. And third, understanding how satisfied archivists were with the existing arrangements. Additionally, we also hope to learn how the retrospective digitization of theses and dissertations might impact existing archival collections of printed logics. To limit the scope of the survey, we only included ARL affiliated academic libraries in the United States. Data gathering was completed in two phases. The first was a review of publicly accessible online documentation about pieces and dissertations found on institutional web pages for university libraries, university archives, institutional repositories, and records management units. At the same time, a survey was distributed by email to university archivists from each of these institutions, and we got back a 50% response rate on this survey. So some of our findings, our initial research confirmed that the management of physical copies of theses and dissertations, or I'm going to call them TDs, remains split between university archives and libraries. In our survey, 57% of respondents reported that theses and dissertations were listed as records in their retention schedules. However, over two thirds of institutions housed print copies of these materials in archives for special collections storage. With the introduction of ETDs, however, our survey suggested that responsibility for the research output of university programs has in some cases shifted to institutional repositories that are largely the domain of university libraries. With the survey, we sought to identify which unit was responsible for the preservation of TDs generally, and how that aligned with responsibility for publishing ETDs. Based on submitted responses, the most common response 40% was for university archives to be responsible for the long term preservation of the TD collection. Other responsible units included special collections, 8%, and scholarly communication offices, also 8%. Though many of the respondents indicated that this responsibility was shared between the university archives and either special collections or scholarly communication offices. For publishing functions, however, only 4% of university archives had responsibility for ETD publication. This task usually fell instead on scholarly communication offices, including the institutional repository at 68%. In general, at institutions where theses and dissertations are designated as records, archivists reported greater involvement in institutional repositories. 44% of university archivists surveyed consider their role in the institutional repository as contributor and 22% as advisor. Only 24% of university archivists see themselves in an administrator role, and 28% have no role at all. University archives content is commonly found in institutional repositories, however, 76% of IRs surveyed hold ETDs. We also sought to determine if the shift of responsibility for the research output of university programs might lead to a greater focus on digitization of legacy print collections to improve scholarly access to their content. At this point, few ARL libraries, 10% of respondents have completed retrospective conversion of archival collections of TDs, although 35% are currently engaged in a digitization project. And another 12% indicated they have plans to potentially digitize print TDs in the future. Most appear to rely on print copies for preservation purposes. Finally, our survey suggested that archivists were more satisfied with the management of theses and dissertations at institutions where they were designated official records than those at other academic libraries. So in conclusion, through the survey we found university archivists are generally satisfied with the administration of their institutional thesis and dissertation program. However, many archivists also indicated that improvements were needed. Most significantly, they called for greater coordination between campus units involved in the ETD process. They also suggested a single point of contact for overall curation of theses and dissertations. Other priorities include a digitization of print TDs to improve access and consideration of long term preservation for born digital ETDs. Recognizing that the data collected from this study is focused on the archives perspective, future research might investigate issues of TD management and preservation from a library administration perspective. We also determined overarching strategic objectives that are driving current practices relative to TD preservation access models and future planning for print theses and ETD collections. Great. Thank you, Rebecca and Corey. Are there any questions. I haven't seen anything pop up in the chat yet. See, one question is, what was your sample size. So, again, limiting it just air and institutions in the United States, academic libraries that is the same. There's only 100. So we didn't send we didn't sample that down we sent invitations to the survey to all 100 institutions. So we got back 50 responses out of that. Thank you. Someone else has asked if you could elaborate on what you mean by curation in context to your study. Yeah, I think there's a few different aspects to that idea of curation, whether that's administration of a program or management of a collection or long term responsibility or making sure that it exists into the future. I mean, in some ways that was central to doing this research was just understand. Since these responsibilities seem to be diverging, especially in cases where pieces and dissertations are official records at the university. Oftentimes that's considered to be the role of archives. But again, as as this is shifting to greater involvement by scholarly communications, just making sure that there's someone ultimately whose responsible for making sure that these exist into the future. Again, especially if they are records the university. I think that's all the questions. So again, thank you, Rebecca and Corey of those great presentations.