Okay, it is now 4 p.m. Oh, and there she is. Hello. Hi, Gail. Okay.  This is a little different than most meetings we've had. Because it starts with special order of the day. Which is not something we normally do. So I would like to welcome. Our two new board members, Tina to and. Gail may who. Thank you. Welcome. And to mention that director false is also present. And we do have a vacancy on the board that will be filled at a later time. So let's see if I can see. Participants and stuff. See if they're there. Oh, yeah. We have. A number of participants. Okay. So. I'm, I've convened the special order of the day meeting. And I'm going to call item. One a. The oath of office. And I'm going to turn this over to Rick Rogers. Thank you. Chair Henry. I'm going to ask the district secretary to administer the oath of office. As soon as she. Okay. I'm sorry. The first thing I would like to mention at is that this is. For the public. We have already. Had the oath of office for these two women sworn in today. And they have signed the search of certification. But I will go. Oh, I don't see. Tina. Is she on there? She was on here. Tina. Are you there? She just dropped. Probably be back. I don't. She might be having broadband. She might be having broadband issues. Okay. So. Gina, what were you saying? Yeah, I was just going to say, I don't think it would be a problem, particularly since this is. Being done. Sort of for ceremonial purposes to go ahead. With. She's back. She is back. Yeah, you all were frozen. And then. Okay. All right. So we're going to go ahead with the oath of office. I would like you both to raise your right hand. And repeat after me. I state your name. Tina. Do solemnly swear or affirm. You saw me swear or affirm. That I will support and defend. That I will support and defend. The Constitution of the United States. The constitution of the United States. And the constitution of the state of California. And the constitution of the state of California. Against all enemies. Against all enemies. Foreign and domestic. Foreign and domestic. That I will bear true faith and allegiance. I will bear true faith and allegiance. To the Constitution of the United States. And the Constitution of the State of California. And I take this obligation freely. And I take this obligation freely without any mental reservations. without any mental reservation or purpose of evasion and that I will well and faithfully discharge and I will well and faithfully discharge the duties upon which the duties upon which I am about to enter I am about to enter congratulations welcome to the board yes congratulations to the two of you. Okay now we're going to move on to item one b election of board officers for 2021 and this is going to be in two parts the first part will be the nomination and election of the board president and at once the board president has been decided upon I will then turn the meeting over to her. Oh I think I think it's already decided don't you? What okay what were you gonna say there Tina what did you say? Well you said I will turn the meeting over to her and I corrected you and I said or him. No no there needs to be a nomination for board president once we decide on board president I will then turn the meeting over to the board president so what we need here is a nomination for board president. I would like to nominate Gail as board president. Okay we have a nomination do we have a second? I will second it okay now I'm I'm going to let the public talk right now and then the board members can talk and anyway if I'm doing it backwards that's the way it goes so attendees I'll let you have three minutes and you may only speak once about who you how you feel about this nomination or how you don't feel about it whatever so you need to raise your hand Larry Ford I see your hand. Thank you I'd just like to offer my hearty congratulations to the two new directors director Mayhood and director Toe. Thank you. Thank you. Okay any other comments about the nomination for president or any you can also congratulate them if you wish to do that seeing is whoops I did see somebody on the phone but I don't see them now so all right so I will go to Lane header hand up you have one hand up Elaine okay Elaine I just wanted to say I think Gail would make a great president and that's all I think she she has lots of experience in heading meetings so I I like that idea so I'll go to the board now if there's any comments I guess Bob you're the only person who hasn't commented yet no comments no comments okay so we have a nomination we have a second Holly could you please call the question Holly you're muted I think I'd be used to this by now I apologize president Henry yes director falls yes director Mayhood yes and director Toe yes motion passes okay all right then I will turn this over to our new board president Gail Mayhood we now continue on to item of business 1b the election of the board of officers and now we're requesting nominations for vice president for the coming year and I would like to nominate Lois Henry is there a second my second thank you we can now at this point ask any members of the public to make a comment on this I don't see any comments on the people that are on the chat line or how about the phone line person okay hearing no comments from the public then we can go back to the directors anybody want to make a comment on that if not then Holly would you please call the roll call vote on that please I will president Mayhood yes director falls abstain director Henry yes director Toe yes motion passes okay thank you very much that brings us to the conclusion of the special order of the day and that is at 411 and now we convene the special meeting of the board of directors at 411 and can you call roll call for us Holly yes I will president Mayhood here director falls here director Henry and director to present thank you are there any additions or deletions to the meeting agenda a staff has none okay now like to ask district council oh I'm sorry Tina go ahead all right my zoom is doing weird things today um I actually was going to ask that we change the agenda slightly actually significantly so the new board member will affect the makeup of the committees and so therefore I think we should delay items for a b and c with the exception of smigwa and laddock appointments to be deferred until the new board member is appointed um the reasoning for not delaying on the smigwa is that there is a meeting this Thursday which is important for us to be represented and um so I'm just I would like that to be deferred if possible I I I get your point I think it would just be simpler to go through the agenda items as they are on the agenda to be cleaner and you can bring those points up at each one of the agenda rather than going through a vote on a changing the agenda and everything else if you don't mind sir all right at this point I'd like to ask district council to discuss the use of the chat function okay thank you uh president mohood um just a reminder to um the attendees and also the panelists please refrain from using the chat function um if you do use the chat function it is a public record uh that could be available for anyone who wants to review it but not all of our um board members routinely monitor the chat during the meetings and so in order to have a good record and make sure that everybody's listening to everybody's comments it's really important that you give your comments orally uh during the meeting or submit them in writing in advance and thanks very much for your understanding related to that issue okay so this is the stage where we have general oral communications by any member of the public on district business that is not on the agenda today and um if you will raise your hand we'll we'll have three minutes to talk okay I don't see any raised hands how about the one phone in person that closes general oral communications and now we're going to call item of business 4.a which is the board of director meeting dates and times for 2021 and I'd like to turn it over to district manager Rogers to discuss thank you uh yes uh item 4a is the board of directors meeting dates times and locations for 2021 it's recommended that the board of directors discuss and adopt a meeting schedule for 2021 the recommendation of staff is to hold the regular scheduled board of directors meeting via video teleconference facilitated by community tv until uh senator's county covet 19 restrictions restrictions have been lifted the board will revisit this issue when the time comes it is also recommended that the regularly scheduled meeting uh continue to be on the first and third thursdays of every month at 5 30 p.m open session convening at 6 30 p.m unless holidays or other foreseen events cause a change since uh january 2019 the regular meeting dates for the board of directors were determined by to be the first and third thursday of each month except on a holiday or in or any other unforeseen events caused a change the time of the meeting has been 5 30 p.m with open session convening at 6 30 p.m locations of the meeting were at the operation building unless a larger venue was required until santa Cruz county uh covet 19 restrictions required that we conduct virtual meetings please continue continue the attached schedule for the board of directors meetings in 2020 uh there is a resolution uh in your packet and and also the district secretary prepared a calendar showing district holidays and district meeting dates i'll turn it back over to the chair for discussion um are there any public comments on this public comments uh see any how about the telephoning in all right and to our panelists uh director faults i'd like to modify the schedule to um be just the first thursday in july and the first third excuse me uh the third thursday in july and the first thursday in november and december that would eliminate the july first meeting the november 18th meeting and the december 16th meeting uh due to holiday conflicts anybody else like the comment on that director henry or director tow i did consider the first of july i was looking at that for the i'm assuming you're meeting the fourth of july conflicts um and i i don't foresee a problem with it i think it's probably better that we meet than we not are you trying to uh director faults are you trying to defer that meeting to later in that month is that the idea as i said there would be one meeting in july it would be the third thursday of the month um i would prefer not to do that i think it would be good if we went forth with the first of july yeah i i would um i i'm not in favor of what you're suggesting i i think that um as we found um we end up sometimes having too many of these special meetings where we don't have as quite a strong um transparency in terms of getting the schedules out and certainly it would have been handy to have had a second meeting in december this year um you know i suppose that if we find that we don't have enough business which i i just think that's going to be almost impossible this coming year with dealing with the financial and the construction aspects of the fire and the financialist aspects of dealing with coven i think we're going to be pretty busy so i um i understand how in past years there haven't been these in these three months the second meeting but i for this year i would prefer to keep it as suggested by staff okay any other comments do i have a motion i i also agree that uh to keep it as staff and i would make a motion to adopt the doses okay right the second but lois are you speaking to me oh you're you're muted he's muted i think it was jenna lois you're muted both i'm unable there we go i'm unable to raise my hand for some reason we'll raise it physically then just do that you can see you if you just raise it yeah okay okay so it would it be appropriate right now to make a resolution number 11 2021 setting the regular board of directors meeting days for 2021 as the first and third thursday of every month tina just made a motion to the effect that we uh take a recommendation of the staff so we're looking for a second on that i'll second it then okay um any more discussion by members of the board if not can you call a roll call vote could i could i offer president the who just a procedural clarification here um okay so the motion is not to adopt the resolution that's in the packet that as i understand it is that correct it's to it's a motion to approve the staff's recommendation to set the meetings for the first and third thursday of every month as they are written in the calendar that was sent to us yes that it's in the packet okay and i the purpose for that clarification is that there is a resolution in the packet but i have a couple of concerns about the language in the resolution um you want to talk about those then well they may be moot if the motion is not to simply adopt the resolution the well i i said 11 i said the name of it can somebody read the resolution i can't i can't call that up right now without screwing up my zoom so it's our gina you can go ahead yeah okay so um the resolution the proposed resolution is resolution number 11 2021 subject setting regular uh board of director meeting days for 2021 is the first and third thursday of every month um i can would you like me to read the whole thing uh president moot no if that if that's the resolution that we're being asked to vote on then that's fine okay and the clear but what are you trying to clarify that you're worried about okay the fourth whereas clause in the resolution um references covid restrictions in a way that's that's not quite correct um and the last sentence in the now therefore be it resolved clause it the now therefore be it resolved clause suggests that all meetings will be conducted via video teleconference facilitated by community tv and that's not necessarily correct we don't know when the ability to conduct video meetings is going to end so my suggestion uh to deal with these issues would be to strike the fourth whereas clause from the resolution and in the now therefore be it resolved clause strike um everything after it's is thursday of every month and then have it be period and strike via video teleconference facilitated by community television would somebody like to make that an amendment to the resolution i amend my my motion to what jena said do we need to vote on that amendment jena uh since it's friendly i i don't think that's i don't think that's really all right so it's a friend she's taken it as a friendly amendment okay then uh we can go ahead and vote on that resolution as amended by president mayford yes director false yes director henry yes director too yes motion passes hey um the next item is the standing committee composition um district manager rogers would you like to present that yes thank you uh i mean sure i'm unmuted yes uh item four b district committees staff is uh recommending that the board of directors review this memo and take possible action of combining the administrative and budget and finance committees and the engineering and environmental committees making two committees instead of four the district's board policy manual provides for five standing committees that are advisory to the board the five standing committees are as follows the administration budget finance engineering environmental and lumpiko assessment district oversight a lot of committee each standing committee shall have no power or authority to commit the district or to take action on behalf of the board of directors standing committee shall hold meetings at such times and frequencies and locations as deemed necessary by consensus of the committee members committees are encouraged to meet at least monthly each standing committee uh shall at a minimum be responsible for the administrative committees responsible for matters of internal and external administrative matters including communication staffing and staff support the budget and finance committee shall be responsible for review the district finances including rates fees charges and other sources of revenue budget and reserves audit investments insurance and other financial matters the engineering committee shall be responsible for the matters of design construction replacement repair district facilities and property including the capital improvement program master plan and other engineering and operational planning uh related matters the environmental committee should be responsible for matters of stewardship of the district's properties including the urban water management plan water conservation programs uh classic watershed education grants watershed management resource management and other environmental uh related matters uh the lumpiko assessment district oversight committee no changes were being proposed um there are responsible with the oversight of the uh lumpiko assessment district uh committees are to meet at least monthly requiring staff to prepare for agendas and background information in addition to the monthly committee meetings the district has two regular board directors meeting each month bringing the total monthly regular meetings up to six staff is requesting that the board consider combining the budget and finance committee with the admin committee and the engineering committee with the environmental committee reducing committees from four down to two uh this uh could require extra time for the two meetings but it'll reduce the amount of staff time required for preparation and the number of meetings every month um staff is definitely open to other options or leave as the board uh desired but we would definitely like the board at least to discuss the amount of committees and board meetings and preparation it takes four set meetings and with that I'll turn it back over to uh the chair for questions or and we are there any public comments on this topic Beth Thomas point of order yes so is the process now that we're always going to go to public comment first and then to board comment uh I just want to get clarification on that please chair I I am following the script that was sent to me um and I don't uh for all of these items that I should go to public comment um I actually agree with you that I think one round of uh board members talking first then um going to the public sort of makes more sense to me um but I would I'd be happy to do it either way what what do uh is that what you would prefer director volts I just want clarification on which way it is you're going to manage the meetings going forward I I think uh future meetings I will have one round of comments by the directors then go out to the public um and at that point see if there's a motion um but for today I am following the script that we were all sent so you got a copy as well um so you knew what was going to be happening as did um director toe and um it was it was a suggestion not a mandate as I understood it okay yeah all right uh can I hear uh from Beth Thomas please yes thank you um director Mahood I and I appreciate director folks your comments because I also find that it it makes no sense to me that the public should speak on it matter before hearing what the board has to say you could save a lot of time um I have a concern and and a couple of questions that may help to answer answer that and one is that it seems to me and since my involvement with a lot of these committees that there's quite a bit of public uh interaction and quite a bit of public participation on these committees now I would like to know if you have assessed how many people on average attend these committees that you're proposing to combine because it will have a direct effect on the ability of the community to interact thank you district manager Rogers did you want to answer that I mean all I can address is the one committee I'm on so um obviously we're not trying to limit public comment we're trying to you know and the public will have a chance to comment I look at it as the same on each of these items that come before the committee it's just that as we move ahead there's a lot of preparation for committees and it takes a lot of time and the board requests to stay as we've been doing in the past maybe we should try then to limit the number of items that are on the agenda and you know stretch it out in over a longer time frame it's just given the amount of work we have to do with everything else and prep for all the meetings and it winds up being that what happens at committee meetings there's less preparation and a lot of it turns out to be oral or last minute I don't want to say thrown together but it's I don't think it's as the quality as it should be uh information to the board into the public just because of timelines and and trying to get information in so it tends to wind up being more oral um and I don't think that's a very good thing either it would be good to have a more report oriented you know it's a board so desires to keep everything the same way is you know staff will continue to do this and we will you know make a good effort to get the information needed to board members and committees to to make good decisions did any other members of the board want to address that um Tina Tina did you want I think Lois had her hand up first if she wants to go ahead and say something okay go ahead okay um point of order are we with are we with the public or are we with the board I am simply asking if I I don't think that rick actually quite answered um Beth's question which had more to do with the what the effect would be on public participation and so I don't think there'd be any effect on public participation right I mean that that's the question I don't you know there's I don't see any less we're not trying to keep I think there'd be a lot well okay I don't see it that way but that's that's okay so that's why the point of order are we talking now at the board level are we going to be talking at the community level we are talking now at the community level and I'm calling on Jim motion can you hear me yes yes I'd like to agree with Beth on this I think there's an added important part to the committee meetings which is it gives public gives people the opportunity to participate as uh decision makers on these committees public members and this is an important step in grooming people for for uh taking on more leadership roles uh on the on the board so um I think it does make a difference um in terms of public participation because that you we already have a number of nominations for these committees from the public and I really think this is important to have public members involved in the decision making process I do appreciate uh Rick's concern about the amount of work for staff and I'm wondering if there's some other ways uh that this could be addressed while still providing opportunities for the public to have this kind of involvement with the board thank you Rick Lund I actually tend to agree with Rick I think this is a great idea to combine the committee's I think there's a lot of synergy between the two different groups I understand the the meetings themselves may end up being longer meetings but the content covered by budget open administration and the content covered by um engineering and environmental provide a lot of synergy and they're I think the the topics would there'd be a lot less back and forth between the committees if everyone's in the same discussion so I actually I think this is it would be a great idea to bring those together okay thank you Riva Kim are you there you might need to now I'm not okay now I'm not muted okay what I didn't see in the handout is anything about the size of the committees if they are combined I only saw the reference to the existing size if we're going to combine them and they're going to have multiple responsibilities that they didn't have I think it needs to be stated that there's going to be a larger committee and there's always a problem with if a committee gets too big so I think okay so I think that's something that needs to be addressed before the decision is made whether we combine them or not how we're going to mitigate a lot potential larger committee that's it thank you um Beth I see you have your your hand up again but our normal practice is only to go to members of the public once so that's I'm going to stick with that um uh Lois would you like to now begin board comments yes I would okay I I've been thinking about this and I understand what Rick Rogers is saying this is a lot of work for staff and so I was trying to think how could we do it a different way and I I was thinking okay what if we have a budget and finance committee meeting and and then a separate admin committee meeting and that they're one right after the other say and they're one hour meetings that the agenda is one or two items it's not a whole bunch of stuff um that um by say by having a like say nine o'clock to 10 o'clock half hour break and then um 10 30 to 11 30 but it when you combine the committees you can't have six seven eight people as public members you'll never get anything done so if you have the two meetings one after another short agendas not a lot of stuff and actually there are things that go to committees and as far as I'm concerned that should just go to the board to start with so might look at that so you could have let's say three people on admin three people on budget and finance but if you combine them are you gonna have six people plus two board members it just gets difficult and I really do want to reduce the work effort for our board members I'm not our board members our staff members because they have been working so hard all this year under difficult circumstances so it's just a suggestion that I I think just combining two meetings you can't have so many people of the public participate but you have them one after the other or two and then next you do the other two so if it's still that many meetings that they're trying to get away from but let's try to make them more simple less complicated uh fewer days that's all I'm thinking about thank you director Henry holly I see you have your hand up is this just some point of information you wanted to make or no I had a suggestion um what if we just had two meetings a month and we choose either budget and admin one month and then the next month and and just go every other month if there's something that comes up where we really need to have a budget and finance meeting we can always have a special meeting it's not like we can't change things around but having having so many meetings especially the ones that we've had recently where it's the first three days of the month we have three meetings in a row it is very difficult especially for staff that has to go to every one of the meetings myself rick sometimes Stephanie it's it's hard to keep track of everything that's going on and minutes don't get out as fast as they should if we just spaced it out a little more so there wasn't weren't so many meetings every single month that would do the the job as well if I could just quick interrupt and ask if I can ask senior staff to hold off till the board yeah and then give senior staff a chance um to respond I think that would be a good idea director faults director faults would you like to comment um director faults I I guess you can't hear me can everybody else hear me yep okay um so my my internet is now unstable okay I sound okay you're fine now okay so when I look at these uh suggestions that that are in this category I always like to look at whether or not this is going to have an impact on public participation and its public participation not only in the meetings themselves but also participating on the committees one of the things that our district is going through or will be going through is a pretty large demographic shift over the next few years and it's very important that we have um people participating our committees that a few years from now are going to be stepping in the leadership positions um I I just can't say that enough um I have a number of other comments about this suggestion as well first of all if we're really going to cover the same amount of ground that is have the same amount of items on the agendas then the amount of work preparing for each one of those items is going to be the same whether it's one committee or two the the only savings that I can see is the preparation of the agendas which is not um a small task necessarily but since we typically only have two or three items on the agenda preparing that agenda is um something that I think can be done I believe that Holly's comment is is probably more to the point which is I think it's incumbent upon us to schedule these committee meetings so that they aren't all in the same week I do um I do know that a year before last and even the early part of this year um Holly was really just slammed every first week of every month because she's having to handle you know four meetings basically at the same time it is too much but I don't think that argues for cutting the number of committees um finally I I'm I'm not really thrilled about the idea of having fewer longer meetings um you know I and I know a number of people that are on the committees still work we still have full-time jobs and since we are not having these committee meetings in the evening as we used to you know many years ago they're being held during the work day and so the impact of um saying that we're going to have two meetings back to back basically consuming an entire morning you know that's you know that's basically uh one tenth of my working um and that that just isn't something that I think we should be asking either our board members that are still full-time employed or our committee members that are full-time employed to have to do um so my suggestion would be don't make any changes to the um to the committees unless we're planning by the way I'm doing fewer things now if the message is we're not going to cover as much ground we're not going to cover as many items well then I can see some savings but of course that wouldn't be my objective um I do think in order to reduce the workload and holly the peak workload making it more level we didn't need the space out the committee meetings but I don't see any reason why we should be cutting the the number of committees at this thank you director faults uh director tow and thank you uh I agree with director faults um I think that perhaps the number of committee meetings actually increases community volume our community involvement um more people and more committees get some more people in the community involved I think that's a really good thing for our district um and public participation is always good uh I also agree that maybe we shouldn't stack them all at the beginning of the month maybe each committee could pick a like the first week or the second week or the third week one week of the month in which that committee could meet and then let the committee themselves decide what day of the week that that will be um uh depending you know I think the committee should decide their own schedule I don't think we should determine that for them because if again like director fault says if they're working or if something else is going on in their life or they can't do it during the day I don't think we should determine that it should be at 9 a.m. right so I think um I would I would like to keep the committees as they are and and keep the public involvement going and um but I also as I mentioned in the beginning of this meeting I think this is something that um we should potentially defer until after the new board member is appointed and that we could vote on this um then so I'm open to more discussion but I would prefer to defer this this one to um to after the next meeting thank you okay I I think I'll just um express I I agree uh entirely with the idea that we don't want to decrease the number of committees because it means fewer public members and and director faults is right that we need to be bringing people along um and just having more expertise is great I I do actually sort of like Lois's idea of making two of them um more or less back to back and then you could have them on the second and the fourth uh second to the fourth week so that then that's not loading up on the week that you've got the um board meetings um and you know within that week the two committees can decide and that does that means that you don't have to sit there through the whole three hours you just go to the one hour uh meeting that you have and at least that would make for less uh gearing up time for the staff I understand but my piece of that is that if you're the people that are going to be on the committee I really feel like they should be able to determine the meeting time so that it's easier for them to be able to come because if for some reason we determine the meeting time and they can't make it then then they they're just not able to be on the committee and I think it's really not fair to them that's why I wouldn't want to just determine that you know these two meetings are going to be back to back because it wouldn't be fair to the I mean if that's what they decide like if the two committees decide that that's what they want to do fine but I just don't think it's fair to the committee members if that um for us to determine their meeting times so that's my piece I agree that it makes it a little bit more difficult to arrange but we're not detect we're not wouldn't be dictating the time or the day um presumably that could be worked out but I realize that it's harder when you get more people involved um Lois did you have anything else you wanted to follow up with yeah I you kind of just said it I was just throwing out some times uh and just because we have admin and budget at on the same day doesn't mean it's going to be the same board members or and on it could be different board members for one meeting and for another meeting and having meetings at night creates a problem for staff uh that means that and some you know some people are at work at six o'clock in the morning and they already have two board member uh two board meetings at night um and that tend to go on way too long sometimes so I I wasn't trying to act I was just throwing out some ideas they wouldn't really be up to me but it isn't I I mean it doesn't mean that the same board members are going to be on the same you know that they're going to have to be there for unlikely to be um can I have um either a motion of something to do or um excuse me my hand is up um go ahead did you see that my hand was on yes oh great okay um just a couple other uh points um uh the engineering environmental committee um committees used to be together I think that change happened in 2015 or 2016 and the reason they were split is because the general expertise and knowledge of which I think you can tell from the people that have applied to be in committees is pretty substantial in our area are very different for both of those uh and what was happening is one topic was getting short shift depending on which um which folks got appointed to it so it really didn't work out very well and I think it was very wise for the board at that time to make that split because it's it's just two different two different worlds I would also like to point out that um starting in 2018 late 2018 early 2019 um the board committees were changed to increase the number of public participants from one to in in being whatever the board decided it wanted to do for that particular committee at that particular time um that change um which was something that was opposed by a number of folks at the time actually in my opinion has resulted in what we have now which is a really large number of people applying for committees um and being interested in serving the community serving the district and helping us out with their expertise offering their expertise um and so the the notion that we would in some way go backwards and take action to combine committees which as I think Ken said you know you you're you're basically going to reduce the number of people that are going to be on committees at that point I think is a is a is a horrible step backwards um and something that we really should avoid I think it also goes against the grain of the most recent grand jury reports that were done on the SLBWD which at that time um took the district the task for lack of public participation and lack of transparency and I think the changes we made to the committees were specifically designed to address that thank you would anyone like to make a motion if we don't make a motion um then basically we're doing nothing and things remain as they are okay that's a good one wait wait that's fine let's go on to the next item of business basically we didn't have a motion and so that basically keeps things the same I will say that I I do take to heart what Tina said that this might be something we want to revisit I think one of ricks ricks goals was to start a conversation and um there might be some things and tweaks that we can do later on we don't have to decide on it all today so that was my main purpose and there was never any uh recommendation to limit public or to reduce the amount of meetings just want to make that clarification so you want to move on to 4d that's the public committee members for 2020 it's recommended that the uh board review the current application 4c I'm sorry 4c point of order are we 4c or 4d I'm sorry I'm sorry I went 1 2 4c 4c uh to recommend this is the board member committee appointments for 2021 staff recommends that the board of directors review membership assignment of the existing committees and by motion of the board approve board committee assignments uh the 2020 committees are as follows the current committee standing committees our administration committee which is director faults and henry the budget and finance committees are director faults and henry the engineering committee was director ferris and moran which are no longer on the board and the environmental committee was directors ferris and moran a multi agency body the santa margarita groundwater was director ferris henry and moran as the alternate section 1.4 the policies procedure manual establish that review of committee assignments will occur during the december meeting of each year or as soon as therefore uh thereafter as practical staff like to experience with board committee assignments is that the board president would present his or her suggestions for full board deliberation uh at the time the full board would discuss and vote on committee assignments for the next year and without turning back over to the chair thank you director uh district manager rogers um because we're in this unusual situation where we have um one member that will be to the board that will be appointed um in a couple of weeks what i'm suggesting is that um i not put forward a list of board members on the committees today um and that we defer that um until we have the new member appointed hopefully on december 16th and with the exception of the santa margarita groundwater agency because they have a meeting on the ninth and they would be nervous if we didn't have somebody officially um assigned to that and um as i understand it the laidock liaison could wait until the next round of laidock folks are uh the new group is constituted which i understand is in the new year in january or february so i think sorry i think the meeting is on the 10th of the yeah sorry just a point of clarification yeah um you mean a santa margarita yeah okay um so what i am suggesting is um that tina tow myself be the two representatives and that lois henry be the alternate and um that i will put forward as a motion do i have a second i'll second it any discussion i guess i guess i have to go out to the public um that's the way we've been doing it so are there any um public members that want to comment on that i don't see any hands how about on the telephone call-in listener nope all right so let's go back um to the board is there any discussion among the board members um if not then um holly could you please call a roll call vote president may hood yes i'm sorry director falls yes director henry yes director too yes motion passes um now we have uh okay i'll turn it over to um district manager rogers for 4d and we will bring this item back uh at the i think was it the 16th or is holly what is the our next meeting 16 the 16th we will bring this item back onto this agenda on the 16 motion can i ask a clarification please um given that we'd be appointing a new person would that possibly affect the um participation on santa margarita and would that be part of the agenda item that would come back yes you're right it's depends on who we end up picking and i guess i would say that if um i felt that there was somebody that among the others it was a better fit i would bring it back but we need somebody i guess i understand the urgency now i just want to make sure that we aren't overlooking perhaps some expertise that might come with a new that's fine with me we can bring that back at that time too great thank you yeah if i could get a clarification of district council do you see any problem with that jeanette santa margarita level well to be sure i'd have to check their bylaws but i i don't think it's likely i i think most likely without reviewing the bylaws the district could change the appointments but i just wanted to double check with you somebody got sick or whatever you you know yeah we could easily change on that um okay public committee is for d item for d is public committee members for 2020 it is recommended that the board review the current applications and appoint public committee members to the standing committees review the number of public committee members in each committee and set the first committee meetings in 2020 some background uh as per board policy uh committee appointments will be reviewed by the full board at a board of directors meeting in december of each calendar year or as soon as thereafter practical applications to serve as public member will be available at the district office uh or online or the district's website which they were available public member applications will be reviewed by the full board each committee uh members shall be appointed by a simple majority vote of the board it's five o'clock that's my telephone regardless of the start date the terms of public members or of the administration budget finance engineering environment committee shall end to 30 december 31st of each year the district's 2020 standing committees excluding ladock or the administration committee which is two board members and three public members budget and finance committee which is two board members and two public members the engineering committee which is two board members and three public members the environmental committee which is two board members and three public members the district advertised openings for public members to the standing committees on october 2nd through november 20th following in your agenda pack and and online or a listing of the applicant choices and current committee assignments attached are the applications that were received. And I'll turn it back over to the chair. Okay, we'll first go to any attendee comments. Seeing none, how about our telephone call-in person? If not, I'll go to Director Toe. Thank you. Again, I would like to defer this matter until after the new board member is appointed. Assuming we will appoint someone on the 16th, I think the new committee members, given the new board members some time to review the applications, I think we should review the committee members at the following meeting, which I think will be the first week of January. That is my, I don't know if I need to make a motion for that or whatever, but discussion from place. I think we're going to do this as everybody gets a chance to speak. Absolutely. Then I'll ask for a motion, okay? Okay, go ahead. Thanks. Anybody, Director Henry or Director Fultz, would you like to comment on this? So can you see my hand when it's raised? I'm not sure what your protocol is gonna be. I just saw it. Go ahead. Yeah, I think we should go ahead and appoint public members of the committee tonight. We set expectations for the number of committees that this district was going to have. And we also set expectations around what action was going to be taken tonight. I see we have a very large number of attendees. And I see a lot of the names on there are people who are attending because they wanna speak to their candidacy on the committees. And I think we'd be doing them a huge disservice if we weren't to take action on that tonight. I think the fact that we are down, we are short one board member, really shouldn't impact our ability to make decisions about committee meetings tonight. Thank you. Excuse me, not meetings, committee members tonight. Sorry. Director Henry. Well, I really think it would be a good idea of that whatever board members are on various committees can take a look at the people who've applied to be on various committees and see what they want. I mean, I know we've said, I think last year we said just everybody who wants to be on a committee, but maybe we aren't gonna say that this year. I don't know what we're gonna do this year. And I just feel like it would be better if, and I realize that people have called in or come into the meeting, maybe hoping to see if there was a decision. It isn't like the old days when we got in our car and drove down to the district. It's just pretty easy to go to the computer, log in, you're at home, you're comfortable and listen. To me, it's just not a big deal if we wait for the new board member. And I don't think we need, if there's somebody really interested in being on the board, they should be able to look at all this information that we have seen tonight and already know if they're interested in being on the board, the various people who've applied to be citizen members. I don't think we'd need to wait till January. I think we could do it in on the 16th. That's my not so humble opinion. I would prefer to defer it both because I think the new member should be involved in the decision. Also, at least two of the people that have applied for committee positions have also applied for the director position.  But the main thing that worries me about it is that when I look at the group of attendees, I'd say only half of them are people that are actually, or if that are actually the people that applied. And the message that Polly sent out to them invited them to attend, but literally said it was not required. And so I don't think it would be fair to interview a few people and then have other people not be able to state their case tonight because they weren't told that they had to be here. So at that point, I'd like to hear a motion from somebody. Again, I have my hand up to comment. Are we only going to be allowed to comment one time as board members? I would prefer that something fairly simple like this that we could go ahead. But yes, if you have a short comment, please go ahead. I have a comment and it will be the time that it will be. That is our culture on this board is to allow everybody to have their say. I understand the fact that people don't have to get in their car and drive down here, but I still think it's a respectful thing that when we invite people to be at a meeting to handle the business at hand that we should do that. And I'm disappointed that we aren't going to be able to do that. With respect to people having applied for the board position, I'm not aware of who those people are. Is that a common knowledge thing at this point in time because apparently you are aware of that. And I'd like to be aware of who has applied for the board position. Is that something that should be sent around to all of the board members as the applications are coming in? How did that information get communicated? In the case I'm talking about, they're actually people that I spoke to. That there's not that they told you. Yeah, so it's not, it's not that there's some secret list somewhere. It was just- Well, I mean, how do you know that they applied? Because they told me. Well. They're people that I just run into that told me. Well, so, okay. So we have different knowledge on different folks. Well, it doesn't- So because that might actually make a difference for me if I knew that. Because if there are a substantial number of people applying for committees that are in attendance, they're also applying for the board member. Yeah, that would be a significant thing to know. But apparently the information is not sort of evenly distributed here. Okay. Well, I don't know what it is if that makes you feel better. I'm just saying that we have uneven distribution of information. And I think that's an issue when it comes to making decisions. Well, I can't really control who you're friends with and who I'm friends with. So, you know- I don't have the information either, Bob. I think that she's not- There shouldn't be a friend's thing. There should only be a thing about facts. This is not a friend's thing. This is doing business. You apparently have information the rest of us do not have. And that's why I passed it on. Because as you just said- Who are those two people? I'm not going to divulge that right now because it's not anybody's business other than who they are in the public right now. Because the list is not complete but they have another two days. Okay, we have secrets now on how we're going to make decisions. Okay, I got it. I got it. Thank you. Rick Rogers, would you like to speak? Just one comment as we move forward on committees. I know there's been a lot of talk back and forth about appointments. One thing that was evident last year with committee assignments. The committee's got assignment. We had our first meetings before the board gave direction. I really want to get goals and objectives to the board as soon as possible and get the board to assign committees what they're supposed to be working on. I think that's important. And if we don't have committees set up and the first thing they're going to ask but what are we going to do? I'd like that first meeting to have the goals of the board approved to give the committees as assignments. I think that'll work a lot smoother and help staff because the work that we prepare for committees and then just goes automatically after the committee to straight to the board and that will cut down on time if we are working all together. Just a comment. Point of order that runs counter to the board policy manual and that would need to be changed in order to do that. Thank you. Director. Director Chow. Yeah, I think I would, I wanted to just point out that if we waited until next week to, we're gonna, we have to wait until next week to appoint the new director. But it took me about an hour to go over all these applications and I really don't think it's fair to the new person to just expect them to know what people they want to be on what committees and especially since we have more applicants than we do spaces like to review all of that in like the two minutes they have in between. I don't, I just, I really feel like it's unfair to the new member sort of like, you know, initiation by fire to for this new person to appoint people when they have no, no relevant information. So I was going to point that out. And as far as the for the director Mahoon, I think, you know, her information is her information. That's fine. She's not keeping any secrets. I don't actually know who's applied at all. So, you know, the fact that she ran into a couple of people who may have mentioned it. I don't, I don't think I'm not offended by that. I don't think I'm missing anything. I just, I'll look forward to seeing the applications when they're available. Director Henry. Well, comment on that. All those applications that people for people who've applied to beyond committees have are out there. They're out there. Anybody who's interested in being on the board should be paying attention to what's happening at meetings right now. And if they look at the agenda and at the agenda packet, all the information is there. And I don't see any reason to delay because I again, I don't know who you talk to and it doesn't matter because I'm sure director Fultz talks to people in the public and somebody could say something to him just like they said to you. Hey, I decided to throw my name in the hat. Well, you know, I'm kind of isolated here in Long Pico. The chances of me hearing who's thrown their name in the hat is probably not gonna happen. But unless maybe I'm at the grocery store and somebody says, oh, hey, hey. But it's not a big deal. And it is what it is. And frankly, I'm getting tired of this point of order, point of order. All of a sudden, you're getting point of order time after time tonight. Steve Swan was off the board and the first two meetings that I conducted, I had somebody yelling at me point of order. It's annoying and it shouldn't be happening. There should be a little bit of civility here. And put your hand up and not yell out point of order. Excuse me, I think it's rude. Director Henry, director Fultz, this is the third round for you. So please keep it right. Well, there's lots of things to talk about. So with respect to director Henry's recent statement, point of order, the way you do that is exactly the way I've been doing it. Now, if we wish to change Robert's rules of order to something else, that would be fine. But point of order is something that goes immediately to the head of the table. So Lois, I don't really know what your objection is. It's a perfectly valid thing. You do it so many times. Could I finish, please? I did not interrupt you. I'm going to ask you to respond. Hang on a sec. I also have a question for Gina. Is Gina, are the applications that have been made for the directors a public document at this point? That is, we can go and go and see who is applying for the board now before the agenda is released. Chairman, I'll go ahead and answer that question if that's okay. Yeah, of course, those are public documents. I mean, they will be released in short order, but there's nothing confidential about them. Great, thank you. Okay, do I have a motion? We're sorry. I have a motion. Can I make a motion? Yes, please, somebody. I would like to defer the committee, the selection of committee members until the new director is appointed. I don't believe the motion's required for them. Well, it's not required, but it can be made. I think that it's clarifying to just say that because we don't know exactly when the, I mean, we hope that the new director is appointed at the next meeting, but no, something could go wrong. So let's just say until the, so don't let me put words in your mouth, say it again. The motion is that we would defer selection of committee members until the new board member is appointed. Yes, so that the public members of committees until the new board member is. Okay, are there any, and do I have a second? Yes. Director Henry seconds. Are there any comments, Dr. Fultz? Yes, clarifying question on that. Since I'm a little confused. So does that mean that we would appoint the board member and then the following meeting, we would do the committee appointments? Was that your intent, Tina? I think director Henry makes a good point and that they did, they have access to this packet with the applications in it. So I would encourage any applicants to review the applications now so that they could choose. I didn't realize that that would be an option for them. So yeah, it would be good that if we could, if we could do it in the same meeting, but I'm not sure. So that's not something I think we're choosing right now. I think right now I'm just choosing to delay the committee, the public committee appointments to tell the new member is chosen. But I agree with director Henry that they have the ability to review the applications that are in the packet. Well, the thing that I want to make sure that we aren't doing is that we aren't putting the appointment of the committee members on the next agenda for the 16th, I believe it is. And then for whatever reason, we fail to appoint somebody. And then we're asking the committee member, the prospective committee members to come back for a third meeting. I agree. I think we need to bring some certainty here to the scheduling for this. So even if you wish to have a special meeting to do committee appointments, which I'd rather not do, but we could, I want to bring some certainty to the process. And right now, it seems like we still have this uncertainty because if you're concerned about not having board member, appointing committee members without a board member, we may not have a board member at the next meeting either. That's possible. Can we, would you consider that a friendly amendment, Dr. Toe, Director Toe, that we postpone the actual selection of the public members until the meeting following the one which we appoint the next director? I can go either way. Like I said, I think that the who is ever applied for the board should be able to review the current board packet that has the applications. Director Fultz is right. We have to have clarity in the motion. We can't have clarity in the motion. So can I clarify with Bob, Bob, are you saying that you want, you're saying that you want it all to be, you want it to be us to choose a specific date or do you want us to say, can you clarify what you were looking for? Well, what I really wanted to do it tonight, but given we're not going to do that, what I believe we should be doing is what Director Mahood suggested, which is it's the next meeting following whenever the person is appointed. And that way there is a certainty to the scheduling for our prospective committee members. Now, I think it's very likely we will appoint somebody next meeting, but it's not guaranteed. And I really don't want to have a situation where we're inviting prospective committee members back for a third meeting. Yeah, thank you for that. I think that would be very inconvenient for us. I agree. I think you're right. So you're adopting his friendly amendment to your motion. Yes, I think Lois has something to say. I know, but let's clarify that first. Then we'll ask Lois. Yes, I will agree with Director Holt. Thank you. Director Henry, I can't hear you. Okay. Director Henry, we can't hear you. Can you hear me now? Now I can. Okay. For one thing, we must appoint a board member before January 2nd. Of course. And I can't imagine why we wouldn't appoint somebody on the 16th. And if we don't do it on the 16th, then we're gonna have to have another special meeting. But it just, it seems like this is just blown up into some big deal that it really doesn't need to be. And of course, there's Rick Rogers wanting to say something and we're yacking away. But we only have so many days to pick another board member or it goes to the board of supervisors. Okay, I think we all understand that, Rick Rogers. Yeah, I suggest that we understand the intent of what the board is looking for. And as we put the agenda together with the board chair, we'll make sure that this item is on after we select a new board member. I understand that's your intent. And we do have time in for some reason, we don't make it on the 16th. We have asked you to pencil a meeting for the 22nd, I do believe. But we'll make sure this is agendized accordingly. And I would just ask the board whether they would like to have the members, the people from the public that have applied to stand up and give their three minute introduction and spiel at that meeting because it's important that we, to be fair to all of them that we let them know what the expectation is and what do people prefer? Is that it? Yes, Bob. Tina, you didn't want that? Not necessarily, they all gave applications with resumes and so forth and with their application. And so to expedite the meeting, I don't think that that's necessary, especially since we have, we have over 20 people that applied. So 20 people times three minutes, it's already an hour. I'm just trying to expedite it. Lois, do you have any thoughts on that? Well, it seems like this is getting to be a mountain from a molehill, so. Well, just, I'll go along with, I think one that will choose somebody on the 16th and I also believe they would have time to look at all the applicants. And the other thing is. Lois, actually what I'm asking you right now is whether you want the applicants to have a three minute chance to talk about themselves at the meeting tonight? No, not tonight because they were not told that they were gonna do that. And so that's what I'm trying to figure out. If we want that done, we, okay. Yeah. Okay, so I think that, I agree. So that's three one. So we're just going to Holly, just make sure that when that letter goes out to the letting them know of the meeting, we're gonna make the decision that they will get a chance to speak. They don't have to, but they will get a chance to speak. Okay. All right. Onto 4E, Rick, you're muted. Yes, thank you. Item 4E is the review of personal systems, rules and regulations for 2021. And we have district council here to present this item to the board. I'm sorry. There was a motion and a second due, are we just gonna pass that by? I think we just sort of, Okay. Well, I'm sorry. Thank you for correct me. We do need to vote on the one that I gave about deferring it. Okay, so the motion was to not vote on the members of the public members of committees until after we've appointed the new member of the board of directors. And it would occur at the meeting following the appointment of the board of directors. Second. I think you made the motion. Yeah, you made the motion. Okay. It was already seconded a while back. Yes, Lois did too. Should we just vote on it? I have a question. Well, I'm meeting clarification now because I thought it was going to be the same meeting that the, it's the meeting after. Right, Bob had suggested that we defer it to the meeting after. So I just agree with that. That's a friendly amendment to the, by Director Fultz to that and Tina accepted it. So that's, that's the vote. Okay. President Mayhood. Yes. Director Fultz. Yes. Director Henry. Yes. Director too. Yes. Thanks for saying that, Holly. All right, now on to you, Rick. Okay. Yes. It's the item for E they review a personal system rules and regulations for 2021. And we have district council here to present this item to the board. Thank you. Thank you, Chair Mahood. Thank you, Rick Rogers. This is one of, this is the first of two housekeeping matters that I have on tonight's agenda related to personnel policies of the district that need a regular review. This first item for E related to the personnel system rules and regulations. This is an item that according to the board manual is supposed to be reviewed by the board of directors in December each calendar year. There haven't been any changes made to the personnel rules and regulations in the recent past. It is a very important document for purposes of the district. It includes provisions related to personnel management and issues such as the competitive selection process and exemptions from competitive selection that the district uses when hiring and promoting, et cetera. That I have reviewed the policy and determined that it likely needs some legal changes or to be consistent with current law. However, I think the best way to execute those changes is for me to confer with the district manager and the HR specialist about some of the district's practices to make sure that what the district actually does is adequately reflected in the applicable laws are addressed in the rules and regulations. I don't particularly want to do that here in this public forum. I'd like to get that input and then bring it back to the board of directors for those changes for review and approval. However, I did want to bring this item to the board prior to bringing a red line in case the board has some input or sees something in the rules and regs that needs to be addressed or a change so that I could get that input or any input from the board related to the process before we just come back with a red line for approval. So I appreciate your taking a look at this and entertaining it as kind of a housekeeping item and I would welcome any input the board has related to this. Okay, I'm gonna go out to attendees first to see if anybody has a comment. I don't see any hands up. How about our phone in listener? Nope. Okay, so we can go back to the board. Does any member of the board have a comment? Yes, Lois. I was just gonna say she knows the new laws and I think she should do some housekeeping on this and talk to staff before she does that. Anybody else have any comments? Oh, Director Toe. This was just maybe unrelated but I had mentioned to Holly earlier today to update some of the other application forms related to gender equity and that's all I wasn't sure if there was anything related to that in the regulations. So that was it. Anybody else? So we need a motion which would, does anybody wanna put forward a motion? I'll make a motion. I make a motion that our attorney meets with staff and makes necessary changes to this, to the, it's called the personnel system rules and regulations to go along with current law. Go along with current law. Do I have a second? Second. Any discussion? If not, Holly, could you take the roll call vote please? Director Mayhood. Aye. Director Fouls. Yes. Director Henry. Yes. Director Toe. Yes. Motion passes. Thank you. Now on to item 4F, the respectful workplace policy. District Manager Rogers, you wanna present that? I can't hear you. Rick, this is Gina. Would you like me to take this item? Oh, sorry. I'm sorry, Gina. Oh, no, that's perfectly all right. It usually does go to Rick and then to me. Had a mute problem. Thank you, Gina. So this one, before you with item 4F, if you have another employment related policy of the district, this one's a little shorter. It's just a few pages. This one really requires reworking. And the reason for that is that the law mandated an update to the anti-harassment policy that needed to be done before the end of this calendar year. And that was done by the board at the November 5th meeting, if I'm remembering correctly. So the district now has a new anti-harassment policy, the discrimination harassment and retaliation prevention policy that complies with current law. And it's now redundant and potentially conflicts with elements of this older respectful workplace policy. So it's really important that we not have conflicting policies on the books and that we get these updated. For this one, I really wanted to make the board aware of the types of changes that I intend to make to the policy before I go and red line it and bring it back to the board and make sure that the board is comfortable with those types of changes. And also to find out if there are other types of changes that the board wants to make to this policy. And so the types of changes that I'm proposing to make to this is of course to eliminate the redundancy and the potential conflicts with the older, between this older respectful workplace policy and the newer prevention policy and also clarify that the prevention policy is the primary tool for addressing potentially unlawful conduct within the district. This respectful workplace policy is really something a little bit extra for the most part it addresses other types of potentially undesirable conduct that may be damaging to morale but not unlawful in most cases. And I think that should be more clear to distinguish the two policies from each other. And also I would like to clarify some of the special reporting process in the policy by which I as district council may in rare instances be required to investigate one of these matters and report to the board. I've had some concerns in the past about kind of the trans how transparency and confidentiality work would work hand in hand related to that process. And I'd like to spell it out a little better for the board's consideration. So, but I absolutely welcome any feedback that the board may have in terms of how we deal with this policy. Do we have any comments by board members? Director Henry. I just have a question. So respectful workplace. Does this in any way maybe affect how board members speak to staff? Or is it strictly staff to staff? Well, that is one of the kind of quirks of this policy. It does encompass a wider range of communications, including communications between the board and the staff and provides a vehicle for addressing those kinds of issues in a manner that may be a little different than the anti-harassment policy. But yes, it could potentially apply to communications between board members and staff members if there's something that's viewed as just putting it sort of roughly like damaging to workplace morale in terms of how communications are taking place. Okay, thank you. Doctor, I don't know why I keep saying that. Director Tso. I think Bob was ahead of me. I'm trying to not, I'm not going. Oh, okay. Okay, that's fine. I just had a small piece for Gina because I noticed that, again, I was thinking about the gender thing earlier today. In the, it's a San Lorenzo Valley Water District Respectful Workplace Policy 2017. And it's page 87 of our packet.  And I noticed that gender is included in the one after that. Then the other policy that's listed after that. So the retaliation. So the second one is the one that you've updated. Is that correct, Gina? That's correct. Okay, looks good. Then that's fine. And I appreciate your work on this. It's looking a lot cleaner than the previous one. Okay, thank you. Yeah, you absolutely flagged an issue that is one of the things that needs to be dealt with in the Respectful Workplace Policy. Director Fultz. Yes, thank you. Gina, I do think that it makes sense to do an update on this. I was wondering though, if you could give some examples of the potentially undesirable or unlawful conduct that would be the focus of this reworked Respectful Workplace Policy. Yeah, okay, I'm happy to address that. And let me tell you, I wanna address this kind of as carefully as I can because these are issues that really do affect people in the workplace. And I don't mean to diminish any particular scenario that I give here, but the most basic distinction between what would be addressed in the anti-harassment policy versus the Respectful Workplace could be, for example, an abusive situation where somebody feels like they're being, you know, unfortunately, demeaned or dealt with in a way that makes it difficult for them to do their job, that is not necessarily related to a protected classification that would make the behavior illegal under a harassment policy. And so that's why I think the focus is on sort of undesirable behavior as opposed to illegal behavior. It provides a tool to address it, but I just wanna be clear that there are different types of behavior in terms of how they're regulated. And that would be both inside of staff sort of up, down sideways through the organization that basically covers all interactions in that regard. Yeah, I think the intent for the Respectful Workplace policy is to provide a more flexible tool for addressing this, and this is my view, it may not be the view of others, but that it provides a more flexible tool for addressing various kinds of potentially undesirable behavior that wouldn't, that don't fall into the category of illegal harassment. So, you know, the anti-harassment policy deals with specifically the types of relationship that could constitute illegal harassment and there's a number of them. But the Respectful Workplace policy, I think the intent is to be more flexible and address pretty much any kind of relationship within the district that could involve, yeah, problematic. And with this, sorry, and with this be behavior or issues that would first try to be resolved through HR or the person's manager before it kind of got into this next stage of a resolution in which you would be getting involved as well. Yeah, that's a great question. And for most interactions, for example, at the staff level between staff members, I believe the process that's outlined in the Respectful Workplace policy and that I don't propose to adjust involves encouraging the person who's affected to tell the person who's engaging the behavior that it's a problem for some reason or that they would prefer they stop and then it sort of escalates from there within the district's employment structure. The only types of situations where I would potentially become involved are situations involving the district manager or a board member or a member of the public potentially, where it really isn't, doesn't fall within the staff management structure or the district's HR. Okay, so the Respectful Workplace policy then really isn't intended to be for staff members necessarily? Well, I think it is primarily, and again, this is my point of view, it may not be others, but I think it is primarily intended to be a tool for the district's internal use, but it also provides these additional aspects related to the board interactions and interactions with the district manager, et cetera. Okay, great, I appreciate you going through that and then explaining that in a little bit more detail. I still think it would be a great thing to do to get it refreshed and up in. Any other comments? Can I have a motion, please? Well, if there isn't one, I'll advance one that we instruct district council to refresh the Respectful Workplace policy. Do I have a second? Second. Thank you. Holly, could you do the roll call vote, please? President Mayhood. Aye. Director Fultz. Yes. Director Henry. Yes. Director Too. Yes. Motion passes. Thank you. And the final thing I want to ask is get clarification from district manager Rogers regarding the date and time of the next board meeting. I do believe, Holly, correct me if I'm wrong. It is the 16th of December. At 5.30 p.m. 5.30. There will be a closed session item as I understand it before that meeting. We're not at that meeting. And chair Mayhood, we will go over the agenda shortly for that meeting. Okay, I think that's it. So the meeting is adjourned at 6.42. Five. 5.44. Oh, five, yeah. Thank you. Thank you all. Thank you all. Good night. Good night. Get that Noel and Ian.


I'm a duck who sings vaguely Quacoa Welcome to Paris, Châtagou and we are going to look outside in 15 seconds I'm a duck who sings vaguely Quacoa and I was a puppy and I started singing when I wanted to practice the avenue we just got off of our Uber we're in the city now we're like a bit of a walkway from the Eiffel Tower but we took an Uber to this cafe and we woke up extremely late today like at 10 because we had this whole issue with our Airbnb last night so we had to stay in a hotel anyways we were up until like 3am so it was like a really bad situation but anyways we made it we're in the city and we're just trying to find a place that has like croissants and like crepes because we want to get like a good french breakfast but we just haven't been able to find a place that has that so we're just kind of like frolicking around the area and trying to find a place where we can get a crepe and a croissant because that's all we want and coffee good coffee this city is so much bigger than we thought like I know it's like I think it's like the biggest city in Europe like I did not think that it would be this big it's actually insane and like we're looking at the menus and everything it's like turned into lunch which is really sad my phone's still ringing and I'm in Italy I think like just everything is called a cafe here because even if it says cafe it doesn't mean breakfast like anywhere else you can find a cafe it's like pastries, like coffee but here it's like cafe means everything because it says cafe on everything yeah it does wait is cafe, no restaurant is still closed so that doesn't make sense there's like a huge line of people over there because you have to like pay to get in and everything but we're gonna try I mean we'll see how long it is saying I didn't know that there would be a line up I don't know why I thought you just like like we're not sure if this is the line up here like it's so many people it's actually insane but we're just gonna try to figure out like where to get the tickets or if we need to buy them on our phones or something but like look at that line up over there it just like goes around and around so we don't know what we're gonna do okay so we figured out the line up and we couldn't get tickets online just because it was like a cut off or something but we are now in like the buy your tickets inside line so it's actually not as bad as we thought it's moving pretty quick because we were unsure if it was gonna be a line up that like you never get in because you just have to wait 10 years but it's moving really fast so we have hope but anyways that's the update I'll let you guys know when we're in there we just bought the tickets at this little ticket booth so it wasn't actually that bad we waited in line so like how long do we wait in line like 40 minutes we didn't actually like count but it was about 40 minutes so it looked longer than it was so if you come here don't be scared of the line unless like it's actually really long but we got our tickets we're gonna go in now I don't know why I thought that you came in here and you were just right like right away you go into the museum but like you come into this huge building you got a buy ticket blah blah blah we didn't know it was gonna be like this big I honestly thought I did no research before this but I kinda thought that we would walk in it would just be like a small museum but like this is like a huge thing I honestly had no idea like I knew up the booth but I didn't know that it was like this big and like this many things in here and crazy and we were gonna come in because of the line but ended up being fine so thank god we did because it's like I feel like we can't come here and we near it this and then go to Paris and say that you've never been so we are now heading to the Eiffel Tower we decided to walk there instead of Ubering because it was only like a three kilometer well um three kilometer it's three kilometers from us but the Uber said it was gonna take like 25 minutes to get there which probably because there's so much traffic but yeah so we decided to take a little scenic route in the park they also have like water guys literally everywhere where they have like a huge thing of water and they're selling them for like a euro so we've been picking up some water along the way cause it's pretty hot today which is nice but walking is also a lot when you're really hot so we just got some waters and stuff which is really nice cause they were literally selling them like at the Louvre too like they're everywhere but we really just wanna like find something to eat as well because we are very hungry and we want to fill our bellies with some French food we're just kind of walking in the direction of the Eiffel Tower we don't really have a google maps open because we see it and we're walking to it happy cafe oh my god I can go for another coffee so much the coffee I got an iced coffee at the cafe that we went to earlier and it tasted like cake batter it was like so it was good but it wasn't like coffee it was more like a milkshake or something so we just stopped in this bakery and I got a coffee macaroon I'm so excited to eat this macarons are my favourite and then I got a crème brûlée because we have to try that in Paris and then Joe got this whatever this is not really sure but it all looks so good and we're sitting right in front of the Eiffel Tower and we're gonna eat cause we found a little cute bench and we also got like this breaded hot dog reporting live in front of the Eiffel Tower I guess we're behind it we're thinking of climbing the Eiffel Tower because apparently there's stairs so you can go up and pay a bit of money and climb and there's an elevator so it's like since we're here we may as well do it even though my feet like everybody's feet are killing them because me and Madison have like blisters from like I've been from my Birkenstocks Madison has it from her shoes cause we've been just walking so much this past week it's just been for our feet and tomorrow we're doing Disneyland Paris so that's gonna be really rough on our feet but hopefully my sneakers will make it a bit better just cause my Birkenstocks I thought they were gonna be good to walk it they actually are giving me blisters so I don't know about that but that's the only reason why I'm hesitant to climb the Eiffel Tower it's just cause my feet are killing me and we've walked already so much today but yeah we're definitely gonna stay until a twinkle wait where are they right here those red ones that is crazy but we made it right outside