Test, test. Employment, discipline, dismissal, release, and leave, committees for damages, existing litigation, real property negotiations, coming to office of education with the U.S. State. And we will return at 7 p.m. Thank you. Where are we going to go? Fine. Then they will be trying to not have to go. And then they need to. Are these with the board? No, that's for our students. Hi, everybody, and welcome. Oh, these are really working tonight. But I will try to lean in because I know sometimes I step back and no one can hear me. So welcome, everybody, to the September 12, 2018 PVOSD board meeting. We're glad to see you here. We will go ahead and get started with item 3.1. And that's our Pledge of Allegiance. And Trustee Arrozco has agreed to lead us. To the plight of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Thank you. So again, I just wanted to welcome everybody. We're going to go to Superintendent Comments. And I'll go ahead and make my welcome comments during the rest of the board comments section. So go ahead, Dr. Rodriguez. Yes. And if anybody in our audience would like translation services, we do have our translator back here. If you'd like to see her, she does have equipment that will provide translation for the entire meeting. Si alguien ocupa servicio de traducción, la señorita Virginia puede ayudarle con eso. Well, thank you. So we had a wonderful first month of school. And PVOSD, our construction projects were completed on time before school started. And we'll be showcasing several of the locations in a bus tour on Friday, September 21st, from 12.30 PM to 4.30 PM. So hemos tenido un maravilloso primer mes de escuelas en PVOSD. Nuestros proyectos de construcción eran completo a tiempo y antes de comenzar a la escuela. Vamos a mostrar varios de esos lugares en un recorrido de autobús el viernes, 21 de septiembre, empezando a 12.30 PM hasta 4.30 PM. And we've invited our board members, local officials, media, community partners, and parents to attend. And so if you'd like to participate in the tour, please contact Alicia Jimenez, our public information officer to sign up. So hemos invitado a nuestros membros de la mesa directiva, funcionarios locales, medios de comunicación, socios de la comunidad, y padres a asistir. Si desea participar en la guira, puede comunicarse con Alicia Jimenez, nuestro oficial de información pública para apuntarte. So we're starting another reading campaign using the footsteps of brilliant application. Our program Paso a Paso has already extended the instructional time of our students by 15,000 hours, which translates in over 33 million words. And the winning class, with the most time outside of the instructional day, will win a set of 10 iPads. And so good luck to all of our students. So hemos comenzado otra campaña de lectura usando la aplicación de footsteps of brilliant. Entonces con este programa de Paso a Paso hemos extendido el tiempo instructional de nuestros estudiantes por 15,000 horas de instrucción, y este produce 33 millones de palabras. Y la clase que gana esta campaña va con tiempo afuera del salón, va a ganar un set de 10 iPads. And so, buena suerte a todos los estudiantes. Thank you so much. So now we're gonna move on to 3.5, and this is really exciting for all of us. Each year we have a student trustee who represents all of our high school students here on the board, and I'm very, very excited to introduce Rosalie Jimenez. She's right down here at the end. So we're gonna do a little ceremonial swearing in for you, and then I'll give you a moment to introduce yourself and maybe share a little bit about yourself. Okay, okay, we're gonna come up here. Okay, can you hear her? Rosalie, this is a quick picture of Oka's office. So Rosalie Jimenez, I'm sorry, could you please open the video up here? She was in the recording room and raised her right hand. Okay, I, Rosalie Jimenez. I, Rosalie Jimenez. Do solemnly swear that I will defend the Constitution of the United States. Do solemnly. The Constitution of the State of California against all enemies. And the Constitution of the United States of California against all enemies. Foreign and domestic. Foreign and domestic. That I will bear true faith and allegiance to the Constitution of the United States. That I will bear true faith and allegiance the Constitution of the United States and the Constitution of the State of California that I take this obligation freely without any mental reservation or purpose of evasion and that I will well and faithfully discharge the duties upon which I am about to enter. Congratulations. Thank you. You're welcome. So let me get right here. Thank you for inviting me. All right. Congratulations. Thank you. I got it. So hello. I would like to start by thanking my principal, Ms. Pugh, for recommending me to apply to become student trustee. And I am so humbled and honored to have been entrusted with this responsibility to represent fellow PVSD students and to be able to voice their wishes and opinions directly to the council. So thank you very much, Ms. Pugh, and as well as Dr. Rodriguez and Alicia Jimenez. So it brings me much joy to be part of a council that works to better our school so that every individual can have the best experience possible, meaning having great memories and a fantastic support system as well, which is most important, to properly prepare them for their futures. So I look forward to communicating with students and the council to continue to advance this goal. Thank you. Okay. Thank you so much and welcome. So we're going to move on to our high school student representatives. And we have Aptos High here and we also have David and Denise, but I didn't get which schools you're from. So let's start with David and if you can introduce yourself and say what school you're from and give us your report. Thank you. Good evening, President Leslie DeRose, Dr. Rodriguez and fellow board members. My name is Daniel Rocha Hernandez and I'm the ASB Vice President and school representative at Pahora Valley High School for the 2018-19 school year. Well in academics, we have started a program called PBIS that has been enforced by our assistant principal, Mr. Wilson. This program awards students who are responsible, active and academically strong. Students get claw dollars and they use them to purchase any item at our grizzly store. We also have new classes that have been very successful such as band, sports med and leadership for ninth grade students. And we also have an ethnic studies class which is very successful and students and staff are extremely excited with the new changes at our school. Some of our activities. This past month we had our crosstown rival game which was our Whiteout. Our student section was super active and showcased the amazing school spirit that PV Nation has with cheers on a crowded student section that never sat down. We brought home the Belgard Cup megaphone for the third year in a row. We also had freshman orientation at the beginning of August which was a big success. The orientation is ran by Linkrew which are upperclassmen that help the freshman get familiar with the campus, staff and admin and give an abundance of advice. Also in August we had our first time ever senior barbecue which was held in the upper parking lot. At the barbecue we had lots of games that brought out the five-year-old within us. There was plenty of food, drinks and desserts. The barbecue was hosted by ASB with the sole purpose of gathering the class of 2019 right before the start of our last high school year. And in athletics our football team has been working extremely hard. They're dedicated and they want to be the best. Our cross-country team has been off to a very fast start as well. Coach Ms. G says this is definitely one of our best group. They are extremely motivated and want to be the best. Our girls volleyball team has been off to a good start as well. They won their first league game yesterday against North Monterey County on a three-set run. Thank you so much. Thank you. OK. Denise. My name is Denise Gonzalez. I am a senior at Renaissance High School. Good evening to the board president trustees and superintendent Rodriguez. It is my pleasure to share with you this evening. I want you to learn more about my school and what it means to me. At Renaissance High I've experienced feeling secure and confident. I learned how to be a student until I attended to Renaissance. Renaissance has a lot of opportunities to earn credits. Learning is fun and creative full of different experiences. Classes are great and open to culture and different things that you could learn. There are some classes like Rasa Literature that will make you feel proud of who you are and identify you better. Renaissance provides hands-on classes which are really fun. Some examples are woodshop garden class art and technology. All of these classes not just include fun. They also include challenges and skills. Also one great thing that I like about Renaissance is that they have small classes and a lot of help from teachers. Staff and teachers get concerned with work behavior and student levels on a daily basis. Renaissance is great for me. Great field trips and activities. I feel safe at Renaissance. The environment there I could call it as if it was my second home. And I feel really comfortable here with all the teachers and the new principal he is very well to work with too. Thank you. And we're glad that you're here. And Aptos hi. Go ahead and come up and make sure to state your name so we all know who you are. Thanks for being here. Hello. Good evening. I'm Gage and this is. Riley many. Sophia Gonzalez. I would like to thank the board of trustees and the superintendent for having us here today. We are the representatives from Aptos hi and we are going to be telling you what's been going on recently at Aptos hi. Oh it works on this. OK. OK. So Aptos hi students in the CMI club had in the people in the marine biology had the chance to go to Catalina and study marine life. And Portland State University representative came today at lunch to talk to the people at school in the college and career center. We've been having college representatives come and tell students about the school a little bit. We also have Steve Shapiro come speak at Aptos hi about paying for college tonight and Aptos hi PAC center online. In addition choir will present their annual coffee house talent show on Saturday October 6th and all students are welcome to come and participate. So that's a really good way for students who aren't involved in choir to come perform. The theater program will be performing the Adams family for a fall musical in the PAC and opening night is October 27th and they will have shows in a minute until November 3rd. So as a new class this year Aptos has offered ASB leadership to ninth and 10th graders instead of just having it for 11th and 12th graders. On August 28th we had a successful club rush and our first club carnival will be this Friday. Aptos hi homecoming week will be on September 24th through the 28th and our theme is classic movies. The parade will take place in Aptos village on September 26th and the rallying game itself will be on September 28th. Our football team won their first home game last Friday against Montevista and they are currently 3-0. Our volleyball team just finished preseason currently 2-3 and our first league game is tomorrow. Boys and girls water polo had their first games on Monday and the girls won against Santa Cruz. Tennis is also doing well. They are currently 2-0 and have another match on Friday and our girls golf team and our cross country team are preparing for season. So Aptos hi has implemented a new program this year called PBIS and that stands for positive behavior intervention and support and it's basically a school wide program that sets up expectations and reinforcement of positive behavior and students are learning these expectations through the acronym SAIL which stands for Safe Community, Aspire Higher, Integrity-Oriented and Lead by Example. And we're hoping that by abiding to this mindset students will have a more fulfilling experience and achieve their dreams. Thank you very much. Thanks again for being here. I'm really happy about the music. I hope you guys are too. The whole board is. We've been really wanting that for you for a long time. Yep. So student reps. You guys can stay and watch this very riveting board meeting because it's educational or you could go home and do homework. So you are not required to stay. But we thank you very much for being here. Thank you. Okay we're going to move on to item 3.6 and that is comments for the board on committee's updates. So I'm going to go ahead and start with trustee or Sino. Thank you trustee DeRose. I don't have any updates. So OK trustee Acosta. I don't have any comments at this time. Thank you. Yes. I guess. Well the only thing I'm doing I'm trying to go to the open houses. And so I did. I don't know if I screwed up on the alone.  That sounds terrible. But I went to the Radcliffe open house and when I go I go to every single classroom and they had a they actually had a video today. So Uli made sure that I was be able to into one of the classroom to be able to see the video that I could be there for the video which is really good. And there each teacher is is it was really great this time is talking about everything that they're doing in in every in all the big subjects and stuff like that. Anyways it was really fun to listen to what all the teachers are doing in their classrooms. Thanks. Karen you're busy. You're going to every classroom. That's great. I always do. I am I attended two open houses in the last the last time we met. I was at Aptos High where my daughter is a senior and I'm sorry Peggy Pew that I was not there to make my remarks. They got caught in traffic on the way back from San Francisco but I did go into all that a lot of the classrooms and I'm so impressed with some of the new hires that have been made at Aptos High in particular the new biology biology teacher I thought was just really great. Anyway you've you've got a great staff there in the classrooms looked great. And so looking forward to continuing to improve the science classrooms etc. And the campus secondly went to Valencia where I where I did make it in time to make remarks and that was a lot of fun. It was great to see their like family there and I did go into many of the classrooms there so I was happy to do that. And it looks like we're off to a good start our construction projects did wrap up and I'm very pleased with the district's response to getting everything done in the time of start school so thank you. No comments. Thank you. Last Thursday night I had the opportunity to go to three back to school nights. Minty White Radcliffe Watsonville High School and Friday night Watsonville High School football played. What do we play. Oh St. Francis High School. And and it's so much fun because you had the opportunity to meet and listen to parents kids.  And most of it is very positive very uplifting. And I think that every election should be a fully thought over race. We should we should always have a election where you have to go out and explain and justify everything that you you have been doing. And it takes a while but it's also very very fair and listening is a big part of that. So I just want people to know that when I come knocking open the door. Thank you Willie. So I don't remember if I mentioned this last time I was here but I did attend the Belgard Cup football game with trusty hero that's Watsonville PV High and we got to judge the Spirit Award which was really fun. I always went the first half on one side of the field with Watsonville High in the second half with PV High and PV High won the Spirit Award which was great. I went to the Marvista back to school barbecue where my my grand-nephew goes that lives with me. So I get to go to that school often. We also had our first intergovernmental affairs meeting last week with the city of Watsonville our county supervisors and PV USD we had a great turnout and really looking forward to collaborative efforts coming forward. Some of the items that we agreed that we're going to be working on together are proactive coordination on development projects so new housing that might be coming up we're going to be a part of those conversations explore partnerships on funding programs and facility and field use and just enhancing communications between the county PV USD and the city of Watsonville which is going to benefit us all. So I'm really excited about that that partnership moving forward Saturday I went to PV High for a cleanup that they had and Saturday morning 6 30 a little hard to get out of the bed but boy was I happy I did when I got there. The PV High has a club called friends of the swallows I'm sure we all remember what happens when swallows nest. So our CBO Joe Dominguez was there as well and we scrubbed a lot of surfaces I'm just going to say. So it was great because I knew that when the kids came back it was like they can actually touch that railing now and not gross out so it was it was good we got a lot done and I just have to hand it to the staff and the students at PV High there were a lot I there was probably four students where I was but then we got a tour of the buildings and through the hallways and there was masses of students all over that campus doing landscaping projects scrubbing walls just real and you can tell they really cared about their campus and the staff were paying out of their own pocket for cleaning supplies and they're just so dedicated so I was so happy to be able to see that. The highlight of my last couple of weeks was a groundbreaking that we had today at PV PSAs new property on Brewington and Eastlake Avenue. We are building a new behavioral health unit which will be or facility I'm not going to say unit that sounds institutional. Yeah it's not a lockdown. It's going to be a wonderful place for students and families to get counseling services but it's also going to be open to the community for use. It's going to be sixty three hundred square feet and it was really nice to hear from the architect and the builder who the owners of those companies are both Watsonville high grads. So that was wonderful to hear from them. So just really really really positive last couple of weeks and I think that's about it for me. But anyway thank you for letting me go on. There is lots lots to do. And sorry real quick before I go the fair started today. It's going through Sunday and PVE USD CTE programs are going to be highlighting career pathways at the fair as well as Watsonville High Health Careers Academy. They'll be in the Crescetti building and then PVE UC will also be represented at the Estes Petraeus right. I say that right in the city Plaza on Sunday. So you can get out to see any of our schools at those locations. That would be great. Thank you. OK. So item four point zero is approval of the agenda. And I do have one change that I noticed and I didn't get a chance to mention it. This is the governing board comment at some where some spot here. It has on item three two. It has our former student trustee parallel listed. We miss parallel but we'll have to just make that change for future board meetings and make sure that Rosalie is listed on there. So if someone would like to make it like to make a motion to approve them but I have a couple of corrections as well. OK. Could you include that correction that I just mentioned. Yes I will. Thank you. So I will include trustee DeRose's correction on three point two. The correction that I had one of them on three point four. And since they were my words I'd like them to definitely be corrected. I remember how I said them when it was brought to the district administration's attention about the letter that was sent out with inappropriate or wrong trustees. I did not ask for apology to myself. I asked for it to be placed to the constituents who voted me in my area so if you could remove herself from it. So are you referring to the minutes or the agenda. I'm sorry. We're not on the minutes. I'm sorry. We're on agenda. So but we'll we'll go back to that once we get to that. So is there a motion to approve the agenda. I'll prove the agenda with the amendment that you made to three point two second. Thank you. All those in favor. I I I any opposed. OK motion passes seven zero. OK item five point one. This is approval of the minutes. So I'll pick that up. I'll move to approve with the amendment to three point four which I previously stated I was not asking for an apology to myself just to the constituents. And then on eight point six when I mentioned the health course that it be uniform and that it be a standardized curriculum not that it be taught by the same person throughout the district. OK thank you. Are there any changes or would someone like to second that motion. OK. All those in favor. I I any opposed. I OK. Motion passes six one zero with trustee to serve. And now we're at item six six point one visitor non agenda items public comment. So we do have one speaker. Beatriz Moreno. This is a new clock so it should be set at three minutes. So if I mess it up. OK there we go. Virginia. If I may she will be needing translation. The N. Just to get to the microphone. Just to get. For the nerve. May amore secretaria de la Escuela de la Señora Mónica para decirme que me ya se no de lo que me he no. OK perfect. Si OK Camila Camila Moreno se había caído pero estaba bien que fuera para recogerla para that they would review her, since as a mother I knew her more, probably she was only scared. She had done the test of mobility in her arms, she asked my daughter what had happened, since the secretary Monica only knew that she had fallen, through my daughter, she knew that being in the bar, a girl pushed her hard, she lost control, so she fell. When she fell, the children around her were the ones who raised her, they took her and accompanied her to the office, she explained to me that it was very hard to walk to the office. The secretary of the school called me from Watsonville Charter, Miss Monica, to tell me that my daughter Camila Moreno had fallen and that she was fine. She asked me to go pick her up and because as her mother I would be able to know her better, that probably she was afraid, she was scared, but that they had moved her arm and everything seemed to be fine. I asked my daughter to explain to me what had happened and the secretary Monica only knew that she had fallen, but through my daughter I found out that she had actually been pushed off a bar and she lost control and fell. When she fell, the children around her were the ones that picked her up and they took her to the office. She explained to me that it was very hard for her to walk and her feet felt too fragile, the same as her arms. Would you please apologize for me? I don't speak Spanish, but if you guys want to sit at that table and use one of those, are those mics working? They're connected. I'm so sorry. We're going to do better. Okay, my turn. On October the 23rd, 2017, I went to school to pick up my daughter's homework, Adriana Camila Moreno. I encountered the principal, Miss Amy Thomas, and she informed me about the accident and she had asked what I knew or what had the secretary Monica said to me and I took the decision to speak directly to the principal at our Mr. Guillermo, Celila's father, the child who accompanied my child's friend and she helped me to interpret. And in order to know if the principal, Miss Thomas, was really informed about what had happened and I asked for an explanation of the next important points for me. Where were the adults when it happened? She answered that she would do a meeting with the person to know what had happened. She informed me, she informed me that they had checked and on the 23rd that I asked for the report, they told me that Miss Monica had not done it. That Miss Monica had not done it. That the nurse who checked it, that the nurse who checked it was not there. So I want to know who checked my daughter. I asked for a copy of the report to Miss Thomas, she told me that she had to correct some things that she did not know what the process was, if she could give me the copy that she was going to talk to her secretary. On October the 24th, I met with Mr. Guillermo and also Miss Thomas because I really wasn't informed as to what had happened and I asked for an explanation because the following three points are important to me. I wanted to know where the adults were when this happened. She answered that she would hold a meeting and ask the personnel to see what had happened and I was informed that they had checked her on the 23rd and I asked for a report from Mrs. Monica but she had not taken her to the nurse because the nurse was not there and so I want to know who checked my daughter. I asked for a copy of the report and Miss Thomas said to me that they needed to make a few corrections and she didn't know exactly what the process was. If she could give me a copy, she would speak with Secretary Monica. On November the 6th, I spoke with the secretary Monica to ask for a copy of the report. She told me that she couldn't give me the copy that they had sent it to the district and that if she wanted to ask for it, I went and talked to Katie Fuentes. Margarita Ponce told me that the report had not been received and that they were going to talk to her supervisor to see if they could give me a copy of the report and she told me that she was unable to give me that copy because they had sent it to the district and if I wanted a copy, I had to ask for it there. I went to the district and spoke with Kathy Fuentes and Margarita Ponce interpreted for me. She let me know that the report had not been received and she told me that she was unable to give me that copy because they had sent it to the district and if I wanted a copy, I had to ask for it there. She let me know that the report had not yet been received and that they were going to speak with the supervisor to see if they could get me a copy and that they would call me to let me know. The first time my daughter fractured both hands. On August the 2018, she fell again in the patio. She hurt herself very gravely and it is going to interfere her growth. The growth bone in her elbow has been fractured and it's remained very affected. What I have observed in the area of the patio there is no supervision for the children and this is a negligence for me on the part of the school. In the incident, the children were taken to the office by the lack of adults. The staff of the office does not report about the incident when the father of the family arrives. They do not give the proper information about what happened or deliver the report. I asked for it on the first occasion and now on the second and it has not been delivered. I wonder if I should ask for the license of the state or social services. Please tell me who delivers the reports of the accident. She has a nurse in the school because she does not even check or report to the parents. What I have observed in the patio area there is no adult supervision. The children are left by themselves and for me that is very negligent on behalf of the school. In incidents like this children are the ones that take the other children to the office for lack of an adult. The personnel at the office does not write up a report regarding the accident. When the parents come they don't give them the adequate information regarding what happened. They do not give them a report. I asked for the first time and again on the second time for a report and I asked myself where do I have to go do I have to go to the state regarding this or social services. Please let me know what I need to do regarding the accident reports. If there is a nurse in school why is it that she is not looking at checking the children and she does not even give a report to the parents or the family. Ms. Moreno. Excuse me. Would you ask Ms. Moreno if she could forward her letter just because we've gone way over but this board is very understanding of her concern and our superintendent will direct our superintendent to follow up on this and report back to us the board and make sure that she is contacted right away. But we are interested in hearing the rest of her letter to the board. Okay so if we can just if we can wrap it up but we do want to hear the conclusion. Thank you for coming. Okay, so we'll make sure that she's followed up with in a timely manner for sure. Thank you. So we're at item 7, but there was no more speakers? No. Okay, thank you. Item 7.0, employee organization comments, and I'll call PVFT first, thank you. And I'm going to use my phone, this timer only goes to three minutes. Thank you, Francisco Rodriguez, Pajaro Valley Federation of Teachers. There's a couple items that I just want to speak about. The first one is with regards to the benefits and safety committees. Both committees have met already in the month of September, and I want to report that the both committees I thought went well. It looks like we are on track to fulfill the contractual obligations from both the district and the union side on this, and so I want to thank our assistant superintendent of Human Resources, Chona Colleen, and our CBO Joe Dominguez for helping to make sure that the committees are running straight and they're looking at all of the areas that need to be looked at. Second, I also wanted to speak a bit on item 8.6, the adult coordinator position. It is our understanding that at this time you are approving a job description for this position, but recruiting and filling this position will be a separate decision or will take place rather at a later time. That is our understanding. And then third, I just want to comment a little bit on the unordered actuals. We will have one of our members give more details on this, but just in general it looks like your lending fund balance did go down from 57 million to 39 million, and that's money being used to educate students and make sure that things are running smoothly. I do want to remind you that you do have an additional 3% reserve in addition to the required 3%, which goes anywhere from 6.8 to 7 million dollars available there for you to continue improving teacher salaries and working conditions as well as conditions for other employees in the district. So with that, thank you, and we look forward to the presentation. Thank you. Is there anyone here from CSEA? Havam. And Dr. Rodriguez. I'm Kathy Raito, Director of Early Childhood Education, representing Havam tonight. And I had a brief discussion with Juli, our president, and she wants you all to know that school started well every place. And so she released me tonight to do a little bit of a call out to a group of administrators in our district that I think are kind of a silent group. So I wanted to just bring to the attention of the board tonight that we have a long list of very valued coordinators in our district, 43 of them to be exact. And they range across programs. You see, you know about the principles of school sites, and you know about the directors who are here looking at you at each of the board meetings. And the coordinators are, I think, a very important management component of our district, and they're not that visible. They range across different departments. A lot of those departments are doing direct service of students or support services of students. Of course, we have 17 site academic coordinators. We have eight after school program coordinators. We have five coordinators in the education department, 11 in the childhood education department, some of them in child development, some of them in migrant seasonal head start, and one in student services. And it sounds like there may be one coming forward for adult dead. These folks often take the real specialized key functions of our departments and shepherd them all say, I know migrant head start has coordinators that do health and disabilities. We have coordinators that work on compliance, our teen parent program. Other directors, I'm sure, would represent the duties of those physicians. So just a call out and an appreciation to that group of management tonight. Thank you. Thank you. I met one of the coordinators at PV High. CWA. Is there anybody here from CWA? No. Okay, so that concludes item seven. We'll move on to action items. And the first one is Resolution 181910 for Latino Heritage Month. And this is a report by Lisa Aguirre, our assistant superintendent of elementary. Good evening, President DeRose, Board of Trustees, and Dr. Rodriguez. I'm here tonight with two of the members from the Ethnic Studies Committee. And before we read the resolution, I just wanted to, for those of you that are here, two years ago, when we presented this, one of our staff members pointed out that a resolution is only as good as what we put on it and what we enact. And so I just want to say within the last two years, the Ethnic Studies Committee has done a lot of hard work to make sure that cultural celebrations and recognitions and honoring of the diverse community of PBSD happens and takes place throughout the year and not just the month of Latino Heritage Month that is celebrated throughout the nation. So I'm proud to say within the two years, this is, as a student mentioned earlier, we have the Ethnic Studies English class that's now offered at all three comprehensive high schools. And then, which was a lot of hard work done by the Ethnic Studies Committee, and Mr. George Feldman, who I'll allow him to say a few words, worked with our coaches to infuse different cultural relevant curriculum into our elementary unit guide. And then also we have an annual arts contest that celebrates the different diversity within our district that takes place during this month. And schools elementary through high school are celebrating this month and also Dia de la Independencia through different celebrations and honorings in all different ways. So I'm going to go ahead and let George talk about how he worked with the coaches and then Veronica's going to actually do the resolution. Thank you for having me. There we go. So it's wonderful to be in front of you as things are going better and I wanted to talk to you. We're working on a database. So the curriculum coaches are currently working to take several of the lessons that teachers are teaching in their classroom, units that teachers are teaching in their classrooms, and draw attention to the parts of them that would support Ethnic Studies so that the teachers are able to pull those out. We're starting out with a brainstorm from the curriculum coaches and then going to be opening it up is the plan to open it up to the teachers to add to this database. And also I would love it if any of you are interested in coming by and reading a story to my students. I'm yours. Room 5. Good evening. My name is Veronica Yiran and I'm the principal of Alianza. So it's recognizing September 15th through October 15th of 2018 as Latino Heritage Month. Whereas Pajaro Valley Unified School District takes pride in joining citizens throughout the country in recognizing September 15th through October 15th, 2018 as National Latino Heritage Month. And whereas the forerunner of National Hispanic Heritage Month began in 1968 with a proclamation by President Lyndon B. Johnson as a week to celebrate Hispanic culture and recognize the important contributions that Latinos have made to this nation. And whereas Latinos represent an array of distinct and vibrant cultures each of which enriches our community in valuable ways and this serves as an opportunity to celebrate the group's heritage and culture. And whereas the term Latino refers to Mexico, Puerto Rico, South and Central America or other Spanish cultures or origin regardless of race and according to the 2010 census 50.5 million people or 16% of the United States of America's population is of Hispanic origin. And whereas in 1988 the week expanded into Latino Heritage Month to commemorate sorry I couldn't say that one it's my second language this week. Through community activities a more balanced and accurate picture of Latino history and is celebrated annually for a month starting September 15th as it coincides with the anniversary of the independence of five Latin American countries. And whereas the Pajaro Valley School District recognizes significant contributions and considerable advances that Latino Americans have made and continue to make in our community, state and the world in areas such as education, medicine, art, culture, public service, economics and development, politics and human rights, we see the greatness of America and those who have risen above injustice and enriched our society. And whereas Pajaro Valley Unified School District in its continued effort to honor Latino heritage during this month enhance equality and diversity throughout literature and celebrations of the diversity within the Latino community, now therefore let it re-resolve that Pajaro Valley Unified School District proclaims September 15th through October 15th as Latino Heritage Month and is pleased to share the special annual tribute by learning and celebrating the generations of Hispanics who continue to who have positively influenced and enriched our nation and society. Past and adopted this 12th day of September 2018 in Watsonville County of Santa Cruz, California. Thank you so much. Thank you for being here. I think it's a really important resolution for our community and our country and I'm wondering if it's actually more than 16% which is, I don't know, I think it's right now thrilled to honor that community so if somebody would like to make a motion or have comments before so, are there speakers or so? There isn't any speakers. Okay, thank you. But I would like to make the motion and I also want to congratulate the ethics committee for all the work that you've done and I think it's only going to get better. I think I would like to see ethnic studies across the district, not just in our comprehensive high schools, but we're moving in the right direction. Okay, so that was a motion. All those in favor? Hi. Any opposed? Of course not. The motion passes 7-0. Thank you and congratulations. So that will be on our website and in a press release is what we're doing. Okay, great. Thank you. Thank you for being here. Okay, and our next item is our another day of actuals with our revised budget and multi-year projection and our CBO Joe Dominguez will give us a report. Good evening. President DeRose, members of the board, Superintendent, members of the public. This evening we're going over our 2017-18 unaudited actuals and what that reflects is we'll do an overview of our unaudited actuals, our multi-year summaries, and our next steps in the review. And so what is unaudited actuals? It's an annual report reflecting our final revenues, expenditures, and ending fund balances. We're required by the state and our county to adhere to our budget cycle within our fiscal year and once board approved it's submitted to the county for review and final submission. It summarizes in comparison from the previous fiscal year and revised current fiscal year and we will go through that for 17-18. In our unrestricted comparison, just the point in time I just want to clarify that it's 17-18 and it's from June to the closing of the books. One thing that I was pleased about as my first time in working with our director of fiscal with Helen is I was very pleased to see that as an industry best practice within the state we look at variance and you look in the chart on the screen you have your 17-18 estimated actuals and then our 17-18 unaudited actuals. And the third column is the variance column and best practices is trying to get that under 2% and I'm proud to say that we have that in between a half to 1% variance so that is within those guidelines. Some of the components is the revenue expenditures came in lower than anticipated and we will review that in the slides later this evening. But programs that are included in unrestricted are classroom teachers, most site and district admin and benefits. Within the revenue side it's our local control funding formula and within our expenditures it's our LCAP. We reduced our fund balance since estimated actuals by approximately $780,000 and I'd like to stress the point that as a district we are committed and it shows and reflects in this document that we're spending today's funding, today's dollars on today's students and we're putting those dollars to work and so that's reflective of that. The next slide is our restricted and as I stated before similar within the variance we're within 1% variance so kudos to our fiscal team. Revenue and expenditures did come in higher than anticipated and on the restricted side for this portion of the budget it includes our federal funds, Title I state would be California Clean Energy Jobs Act, another state portion is Special Ed or SELPA and then local would include such departments as like our site and athletic donations and our new teacher project. But as you can see there you see the estimated actual 1718 unaudited and the variance. Our multi-year so for our multi-year what I'd like to point out is you see in our beginning balance from 57.58 to 2021 to 21 million and 58,000 and we are working as I stated before our funding through the outgoing years. I also want to point out in the fifth row down the increase and decrease in fund balance. You see that we're using our funds in place but also that we have still a deficit spending but I would like to commend the team that as a district we're also reducing our deficit spending amount in our outgoing and our multi-year projection. One of the other components that I'd like to stress but it's also a concern is that in 1920 we still maintain our 6% reserve so the 3% minimum and then the board 3% on top of that or the 6% but in 2021 the 6% reserve is reduced to 3% minimum and I want to stress that point and then one of the other things I know we discussed in the multi-year does not include our negotiated outgoing settlements for negotiations but it does capture up-to-date negotiated settlements with union leadership. Also another piece includes our current one-time funding from the state and the governor for outgoing years we're unsure so we don't want to put that on the books because it's unsure what one-time funding is going to be for the next year or the next year. One of the things that Helen and I also looked at and we had a good conversation and we have with the city of those that have known there's a new housing development that was recently approved and those housing developments also sunrise development approximately 140 units that is not included in our multi-year and there's some projections of potential enrollment that might bring to our district but that is probably three to four years down the road and then also that's not concrete of how much enrollment that would bring to our district so that's not also included in our multi- year. And so just really wanted to stress the reserve being reduced in 2021 and we also will discuss later in the presentation of other further items that we're trying to enhance internal efficiencies and also reduce deficit spending further so I'll hand it off to Helen. The reason your board packet was the variance report and so we wanted to just highlight a few of the items. Our LCFF revenue did come in lower than anticipated and that was due to a prior year adjustment and minor adjustments in the LCFF calculator. The STIRS on behalf is a required paper entry only on our books and we show it as a revenue and as an expense so it nets to zero but it does did increase our revenue on the report. Our grants are adjusted as we spend them so any grants that were spent in the current year that may have had some carryover into the following year we are there are certain types of grants that we can't reflect that entire revenue in the current year we have to defer it to the next year so those adjustments were made and we had we have an agreement with the COE on the new teacher project that they'll reimburse us for part of the cost of the teachers that we have on loan to them and also for the program to train our teachers and so that did come in a little bit less than anticipated. And we would like for grant funds to be like in the beginning of the fiscal year and wrap up at the end of the fiscal year and sometimes that's not the case we get grants throughout the fiscal year and so we just make sure to in the budget management process that we work as a district to make sure that we spend those dollars accordingly and in a timely fashion. Okay so on the expense side we had some adjustments our salaries certificated the retro-certificated coming in a little bit higher than anticipated we had on the classified side there were extra work agreements that we had anticipated being used that weren't used so those came in lower we did have special ed aids coming in a little bit higher than anticipated and here's the sturs on behalf of the expense side. We had anticipated maintenance to do a certain number of projects and they were able to get more done by June 30th than we anticipated so those expenses supplies were higher and then we had some orders that were placed that we didn't receive in time and on those we are working on the procurement deadlines and processes to make sure that all orders placed are received in a timely manner and are reflected in the proper year. And for facilities and on the maintenance side it was actually a positive to see more work getting completed in a certain time frame and so we're definitely through those maintenance and facilities teams to get the jobs done. The in between services and capital outlay when we came brought the estimated actuals to you we anticipated the California Clean Energy projects to be paid out of services which is where they had been paid in prior years but they were actually capitalized projects so it came out of so it was just a variance between the two objects and then M&O had a dying lawnmower or riding lawnmower that they had to replace so that's reflected there and we didn't anticipate that. So those adjustments are made and then within the departments as an example is making sure we have functioning working equipment and maybe as time points in time things change they'll just break down and so there's justification behind that. So next steps is continuing to meet with the school site leadership and department heads. We already have on the calendar to meet with our directors for the week of October 22nd and then principals are currently being scheduled and will fit within the next 45 days. And the budget management plan is making sure that we are in alignment with our allocations and accordingly we continue spending today's dollars today's funding on today's students and most importantly that we stay within budget. We want to continue enhancing our internal efficiencies we have a small list there but I'd like to commend Katie our director for transportation we in the last three months have been working very hard and I know I've presented to the board about we're going to continue to work and enhance internal efficiencies but for the first time in a while in a long time transportation is actually projected to be flat and we have really put in place some enhancements in that and so I want to commend Katie for that and I know she'll be presenting to the board at a later board meeting transfinder but we're also looking at enhancing our enrollment process in Suzanne and CWA about an online process but enhancing our parent packet. Also stressing the importance of our average daily attendance and this evening we have edulink with our Saturday Academy but also working with attention to attendance at our principals and site leaders and then continuing the work that we're doing with SELPA and partnership with Heather. So as we continue making sure that we enhance our internal efficiencies focus on the deficit spending and continue to reduce that and our recommendation is to approve our unaudited actuals report as submitted and I'm really proud to be under 1%. Thank you. Thank you so much. We do have a speaker to this item and once we hear from our speaker we'll open it up to board comments and questions. Put this up too. My name is Sean Henry. I'm a school psychologist here. I'm very happy actually to come and have our contracts taken care of last year. A lot of work with that. I wanted to point out with the actuals is that one thing that's not really looked at is what did we actually spend in 1617 and what did we actually spend in 1718. A lot of times what we're talking about are estimates. So last year in 1617 we were, it was estimated that we had a 19 million, 19.5 million dollar deficit and that was part of the reason why we couldn't get raises and that was going to be a cap on our health benefits. And if you see, I just basically took these directly from the unaudited actuals from last year and this year so I actually have some copies for the board members if they want that as well. Last year we came and we were mad because it was said we were having a deficit and that wasn't the case. This year I'm glad that we finalized our contracts and so we are spending towards the workers here. And so something I want to point out is our total revenues increased by 3 million but yet our total expenditures increased by 19.8 million. So when you talk about spending you got to talk about the big three. The certificate of salaries, the classified salaries and the employee benefits. As you can see we actually just spent 2.5 million more on all the certificates. Teachers, administrators, everybody that's in that category. More on classified partly because of raises for both units but also minimum wage increased so that thankfully helped out our classified brothers and sisters and employee benefits. But where did the other expenditures make up that 19 million dollars more? Well I took the other three which is the slice of the pie which is only about 15% of the pie. So we just talked about those. The supplies the services, other operating outlets and capital outlets. So when you look at those areas we increased spending significantly in those areas and actually we increased a couple of those areas more in 17-18 than we did that was actually spent on all the certificate of salaries. So even though we did get a raise I want to point that out that the deficit this year does not teach your salaries. And so I hope the due diligence happens to find out exactly are those other spending increases going to be ongoing? Because those will drain the end fund reserves just as much as the raises for the people that are working here. Thank you. Thank you. Any forward questions, comments? Maria, no? Oh okay. Thank you so much for your presentation tonight. This is the stuff that I kind of enjoy. So tell you what I'm interested in my social life is. First I want to congratulate you and I want to congratulate the entire district, your team, the district. We have been hammers by the union for years and I understand why saying you guys have these wild swings between reports. Now we're one less than a 1% variance. That really does show transparency and I want to thank you for that. I know that was not easy to do. You did the good work and thank you for it. So we had a member of the audience talk about some of the one-time expenses that we had in terms of capital outlay and so on and so forth. My understanding of that is that, correct me if I'm wrong, we approved some, as a board, approved some purchases for desks, facilities, whatever it may be that were one-time costs that directly affected this budget. Am I correct? Correct. And one of the strong recommendations in my role and then our director of fiscal is to always use one-time funding for one-time costs and never to use one-time funding for ongoing costs and so that's what we've implemented and the board approved one-time expenditures on one-time funding for supplies, for facility projects, for capital outlay projects etc. So you're correct. What did, well you made a statement about we're still deficit spending so let's be clear. Greats that were less than 1% of the variance, that's fantastic. We're spending more than we make. Correct, yes. So if there's no kids in Sunshine Village or whatever that new village is in a couple years we're going to be, when I'm off the board by the way, we're going to be spending, we're going to be in trouble. When I heard you say 2021 we were actually dropping below the 6%, the board is going to have to change its policy if we continue spending like we're spending. We also have a, you know, and I feel like I'm always the bearer of bad news but it's only a matter of time before the next recession hits. Am I correct? Yes, you're correct. So I, you know, I really want to, I think it's been, again, great job. Thank you. But I don't think we can, I don't think we need to, I don't think it's time yet to say we're done. We still have a lot more work to do if we're going to continue to be basically solvent. I was having a conversation today with somebody and they said, you know, some districts are going through layoffs, some districts are really in trouble. I don't want us to be there in 2021. Thank you. You're welcome. And we do have some work to do and also included this evening as I mentioned is our average daily attendance. So it's focusing it growing that half percent. And so that's also a part of our attention to attendance partnership and edulink with our Saturday Academy. So definitely some work that we have to continue and be stringent on. Maria, just to piggy back on what Jeff said, what and to a comment that you made regarding the new developments coming into the city of Watsonville. So that's obviously going to include our enrollment. What strategies do we have in place to ensure that we're prepared to when that happens? And I know that we recently met with the city what came about from that meeting. Are we going to be building a partnership with them as a city of Watsonville bringing additional revenue to the school district? It just seems like they're building those developments without really including us in their formula. So where do we stand with that? There's a couple components where public school districts receive funding. So for new development there are developer fees and so that's a portion of funding that comes to school districts when there's development within a city governance. And then the second is enrollment. And so the reason that the development is not included in our multi-year is the developer for a specific that 140 unit they were talking about a phased in approach and that they're probably about four years out before they get the shovels in the ground and get I think the first I would say 15 to 20 homes built in the first phase. How to enhance the partnership with the city. It's that collaborative joint governmental meeting that our superintendent led the efforts on and really enhancing communication but also collaborative between the intergovernment agencies about community development and community planning is making sure that we're strategically located as a district and making sure we have our schools in the right location and what are the development of the city and how we complement each other. And I think that's where we really have some momentum and can enhance that partnership. So do we know an estimate of how much developer fees how many funding we can get out of that. Yes we are doing our estimates as we speak. We do have our current developer fee rates and we will provide that at a later time to the board in our report and we also have our end of year report for our developer fee projects and that came from developer fees for the past year. Thank you. But all that is all correct Joe. So if those fees come in they're not ongoing so we can't put those into the salary side. Those are for specific one time funding for building schools. Correct it's for enhancement or expansion of our school facilities and it's good to support the district in incurring for enhancing enrollment at our sites. So if I may Joe could you back up a little bit and go over the variances what are the significance of the variances. So the variances are based on the budget of the past year and how we're spending this year I guess right. And what the difference is so that we are living within our budget is that about right. So as I commented before our budget is a living document and it's reflective of point in time and for example the May revise and the Governor signs legislation it's enacted we take that we implement using our it's a statewide school services calculator that we say okay what is that legislation mean in regards to funding and how we plug that into our district budgets. That is taken into effect and we budget as looking at past expenditures and revenues and we do estimations on both revenue and expenditures. Then a point in time as this evening we provide a variance or compare that to an audited actual. So what was budgeted and then later down the year what was actual. The variance reflects how close we are to what we estimated back in a point in time when for example the May revise. Okay so when I'm out there and people ask me well why did we not have a higher salary increase what I see on the report if you look at the estimated in actuals if we had spent more than what we had budgeted we would be really in the negative correct. Correct. And so that variance would be much higher which means that we're going to be negative a sooner right is that correct so right now we're just with our current estimates and our actuals the third year out I'm already going to have to dip lower than the 6% reserve. So anything above and beyond that if we were to spend more now the time frame would be a lot sooner. Right so my point is that if we had a higher salary increase as what the union wanted that would put us way over the revenue income and we would be in a deeper negative is that right? Correct. So that because we were only 1% below the estimated we were pretty solid in terms of this is the max that we could offer and keep us solid basically. Correct. We were very diligently working with school services of California and our internal fiscal team and getting within that 1% really shows that anything more what that impact could have been for the district. Right so so basically we were able to keep health the fringe benefit packet which is probably the one of the best around pay for that and also a slight salary increase and still be balanced is that correct. So we were able to maintain our benefit package and we are in the top three within the region and then also maintain our 3% reserve and maintain fiscal solvency but I am concerned about the third year out because we have to get below the six. Right. Commend our superintendent and our team as a district because we are using today's dollars today's funding on today's students so you see the ending balance decreasing but that is because we are investing those dollars now but I do have some caution for the third year out. The DOE has the final say over our budget and they actually look now and also out to the third year correct. Correct. So if they see the same numbers that we have which obviously they will then isn't that going to put our budget in negative standings or we have the review and or review by the county and then that goes up eventually to the state California Department of Education but at the county level it's reviewed. We have to show our cash flow and making sure that we have cash on hand to meet our expenditures throughout our fiscal cycle and then making sure that we meet our 3% reserve. So they do analysis of that. They I think for the upcoming the unknowns because we can't really look at the fiscal glass and kind of see what's coming around the corner but I can also say that they will look at our multi-year and the third year out and making sure that we have a plan in place to maintain the 3% reserve. Thank you. Hi. So I do have a question about a few questions so we what I heard in a prior board presentation is that we're spending about 91% of our full budget on staff, on salaries and benefits and retirement. Is that 91% today or is that 91% at the end of the third year? It is actually 91% approximately. It's a little bit higher today and that includes that the package of salary and benefits combined. Okay. And our LCFF funding is now flat, right? We're not going to be getting any more. Correct. Now we are fully funded in our LCFF. Okay. And what is the guidance from the state about how much of our budget? Like what is the benchmark about how much of our budget should be spent on people in terms of our percentages? Because I had heard it was around 86%. We were above that. I think we were at 91% and now we're at 91%. Do you happen to know what the guidance is from the state around how much of our budget, like a healthy school district should be spending on people? There is a range that is recommended and it's from 80% up to 86%. Right. And that's the range that the state has provided. Each district is different and given their current local and how they use their local funding and how that's offset with the local community but that varies. But that's the range that we're given. Okay. One of the things I heard the speaker say is that we were we had a deficit. We never had a deficit. We had an ending fund balance for the past several years. But we are deficit spending. We're spending more money each year than we're actually getting in revenue. Correct. We do have a deficit. For 18, 19 it's approximately 10 million. For 19, 20 it's 8.3 million. And for 2021 we got it down to 5.9 but that's also with reducing the 6% reserve down to 3%. So that leads me to my next question that I have. So we as a board voted to put an additional 3% into that ending fund balance. I'm guessing in order for you to use that 3% to pay for expenses ongoing you'll also need the board's permission to do that. And that is so the answer is yes and the in this within the multi-year and we'll come back at the funding cycle but within this it shows the 6% being reduced to 3% in 2021. Yeah I see that 3.13. I sort of was under the impression that the extra 3% wasn't going to be used for ongoing that it was going to be used sort of as a literally a rainy day fund if the state ever couldn't make their obligations to us which has happened before recently. I would like to commend the board for having the 6% reserve and this is I guess this is the rainy day in 2021 where I have to use it. Okay unless other revenue can be got. Okay. Thank you. Trustee Rossino. Joe how long would 3% pay our salaries? Back at the envelope. We're thinking about 3 weeks. So if we have 3% or 6%, 6% is only 6 weeks. So I just want to make that very clear you know I think as people campaign and as the public here well they have 6% and the 6% figure on 250 million is what 18 million? No, no, no. 6, no. 18 million or so? Okay that's 6 weeks of salaries. I think that's what we need to keep in the back of our head especially as you talk about dropping below that. There was a former CFO who used to stand in your desk because he used to say all a rainy day fund that does is buy you time. 6% buys us 6 weeks. Correct. Is that correct? It's about 6 weeks of payroll. Thank you. You're welcome. But I mean the state is like making all these great assumptions that they have this big rainy day fund in the state now that they've never had before than now that they do. Do we know about that? I mean you know what's happening I mean is it is that big huge rainy day fund still available at the state level? It is. The governor and his may revise actually increased additional funding to the rainy day fund for the state and so within his last year he is he has built up the rainy day fund significantly for the state. The unknown for districts in California is are there going to be additional one time funds in the outgoing years and so that's something that's why I mentioned that's not included in our multi-year and so that is yet to be seen. But you're talking about one time funds, you're not talking about ongoing, yeah. You got another question? I just have a couple more comments. I'm almost feeling like we need to add an additional staff of grant writers plural so that we can actually go after. I mean I know she's done such a great job but I think there's just money on the table that's still out there that we could really be getting to do something to help. I mean I guess what I'm concerned about is we have under this budget that we currently have we're having to already implement a lot of belt tightening because I know when you say we're looking to the internally to, how did you phrase it? Internal efficiencies. What that really means is belt tightening. I was very dismayed to see that we had canceled some professional development for our science teachers or they couldn't meet together because of the budget and I thought oh my god it was in the B2B on Friday. No that wasn't the you have to read Rob Hoffman's comments. So anyway, so I know what that means internal efficiencies is that everybody needs to be very very cautious and some things are going to go unmanaged, undone. What I really of course worry about are our facilities as you know like we've made some progress there's still so much to do I'm hoping that the union joins us potentially in looking at going out for another bond or potentially a parcel tax. We have neighbors all over this county that can't even make their budgets because they don't get as much money as our district because they don't have the population that we have. But for services, for facilities, for our music and art programs, for our science programs, I just don't want to stop our forward momentum because we're belt tightening so that's my comment. Thank you. So the 80 to 86 percent recommended on people I had heard that as well and I know and this board knows and I think everybody knows about the high cost of living in our area and 80 to 86 percent would be obviously far less than what we're spending now and it's really hard to make ends meet in this area because we're all in the same boat. Unfortunately our funding is not calculated on the cost of living where we are geographically. I would love to see that changed because I think it's just really unfair. It's unfair to our teachers, to our staff and our students because if everyone's stressed out because they can't pay their bills students are going to feel that. So in the big picture in the long term I would like it if the unions worked with us and started to hope for some change, work for some change but currently right now that's not the case so we do have to be careful. I do also commend your office as well as the superintendent on really just stripping that budget down to zero and going through it line by line and finding savings that we were able to find. Some were mistakes, we're going to admit that but others were we really don't have to budget for this position that hasn't been there for five years it's not going to be there. Because of that hard work and the diligence that you did is why we were able to increase what our opera was and end up settling on something that we were comfortable with and would keep us running but we do still have the deficit spending and we're not flesh but I'm expecting we're going to keep being diligent about the budget every line by line so we can continue to get better hopefully and really I do think that we need to use our positions as board members, administrators and the union to start talking about a change and the way our calculations are because I don't see it getting any better. Santa Cruz County is not going to get less expensive than Merced or whatever it's going to get worse and it has to change so we can be fair. Are there any other comments or questions from the board? If not I will entertain a motion to pass the unaudited actuals. I will move and with the comment I second your thanks to everybody Superintendent Joe Helen. Helen you haven't said anything tonight would you like to? Thank you thank you so much you know I feel that the budget is really solid and right on and I just want to thank you guys for doing a great job keeping this there thanks. And yes. And was that a second from Trustee Ursino? Yes. Okay so all those in favor aye. Any oppose? Aye. Motion passes 610 with Trustee Acosta opposing. Okay our next item 8.3 is request to approve educational consulting services contract and this is a report by again CBO Joe Dominguez. Alright so this evening please to present our extending our Saturday Academy our academic attendance recovery program district wide and we have edulink and representative come on up. I will just give a brief overview of the program and kind of recap as a district what we've accomplished and how we look like as we move forward and so one of the internal efficiency is increasing our attendance recovery and so we'll outline that this evening and we'll also take questions I'm going to hand it over to Chris and he'll provide the presentation. Thank you Joe. Alright good evening Board members President DeRose and Superintendent Rodriguez nice to see you all. My name is Chris Goki and we work with school districts up and down the state ranging from Sacramento to Napa to Monterey to Santa Ana and last year we were privileged to positively engage 375,000 students on Saturday recovering 260,000 absences for just under 20 million dollars for school districts and well a unified school district is included in those numbers. I'll just give you a quick overview of the program and then talk about where we would like to go with it. So really when we're talking about attendance we ask 3 questions and do I need to click or do I need to okay perfect thank you for your work over there. So we really ask 3 questions what are we doing Monday through Friday weekend and we're working out month in and month out to promote attendance and it's everything from September awareness attendance awareness month to communications out to our families and our community about the importance of coming to school every single day we also ask the question on what we're doing to increase our attendance and then finally we ask the question what are we doing to recover lost ADA from students who miss. Are we going to coordinate our efforts here? Alright okay so really the opportunity is when we answer those questions no matter what we do Monday through Friday students are going to miss and if we look at our attendance numbers here in Pajaro Valley and we look at them throughout the state often times when we think of attendance we our mind goes to chronic absenteeism students that are missing 10% or more of school and there's 3 buckets there's the perfect attendance there's the chronic absenteeism and then there's the margin in the middle. The majority of lost ADA comes from students who are sick comes from students who maybe their parents take them out of school because we're going to Disneyland and we wanted to get there when less busy during the week and so revenues lost every day mostly because of the excused and the unexcused absences. Education code does allow us to reengage those students and recover that lost ADA and there's only one way to do it through weekend classes. We can't do it before school we can't do it after school we can't do it during spring break there's only one way and so our job is to rebrand the Saturday experience changing it from when I went to school when it was the breakfast club to engaging in a meaningful instructional day. The program has been highlighted in a couple of reports including she was then Attorney General Kamala Harris now Senator Kamala Harris talking about a best practice in student engagement and attendance and we know that students benefit from extended learning opportunities we know that teachers and sites benefit from building deeper relationships with their students and we also know that teachers appreciate flexibility for instruction. So when we rebrand Saturday and make it an inviting and exciting engaging half day this is what Saturday is supposed to look like and our goals for the district. So programs can range from footsteps to brilliance English language development you have really incredible VAPA programs here in the district social emotional learning sports enrichment and the strategy is to create an experience that teachers would want to teach in and students would want to attend so that we're able to attract as many students who had an absence during the week that we can to help recover that revenue that we lost. So the program has been running well and we've been doing a good job and we have a vision to do a great job over the past three years each year we've grown in terms of the number of students that we've been engaging starting out with 2015-16 we had 10,000 students throughout the district that voluntarily came in on Saturday to receive lost instruction or enrichment. The totals for the past three years we've positively engaged about 34,000 students and recovered about 21,000 absences for just about 1.1 million dollars. The current attendance rates for the district hover right around 95.5 percent and the board and the leadership team has set a goal to get to 96.3 percent and so what we're looking to do is we're looking to grow the Saturday program with a few strategies. Align Saturdays with attendance goals being really intentional about managing attendance rates with a fair amount of frequency and talking to district leadership at the site on what their current attendance rates are and how we can improve those month in and month out and then align Saturday Academy with any academic goals that you have to increase language development or additional VAPA or whatever those look like. A big opportunity for us is to encourage all sites to participate. Over the past three years we've been operating at about 27 percent of our capacity relative to other districts of your like size and demographic throughout the state and we would love to get to about 50 percent of capacity which would be double the numbers that we've saw by recovering about 15,000 absences in one year and I think that will really help us get to that 96.3 percent that we're shooting for. We want to expand staffing options. This is a voluntary program for both students and teachers and so some sites have a nice pool of teachers to pull from and to engage students and some sites we're still trying to recruit teachers to do that. So some of the staffing strategies could include teachers from other sites helping sites that don't have enough teachers even calling upon substitutes that are very qualified in engaging instruction to help staff it appropriately. And then we want to share a portion of the net revenue to the sites that are participating fully to help them help us recover the revenue. So we would be netting out all the costs, the vast majority of the costs are teachers and custodians, safety assistants and things like that after we net out all the costs we would share a portion of the net revenue back to the sites to encourage them to really play full out with the program with us. So with that that is an overview of where we've been and where we would like to go and I'm certainly open to any questions that you have about the program. Thank you. Do we have any speakers? None. None. Okay. Question, Karen? Just for fun just in terms of like getting more people to do it, could you perhaps would there be a possibility to even ask substitutes because they might, I don't know, substitutes might have some kind of things that they could, they had really great that they could teach students could we maybe even engage substitutes for the Saturday classes? Absolutely, that's a strategy that we wanted to play moving forward for sure. Yeah, I mean substitutes come sometimes with really creative and great ideas. Matter of fact before I arrived here tonight I just came from a meeting in Fresno Unified and we were talking about substitutes arriving and they had a passion for making movies and technology and so those substitutes come prepared, they come ready to engage the students with sometimes creative ideas that may not be being deployed Monday through Friday already. Yeah, that's what I was thinking and they would make a little tiny bit of extra money as well, I mean doing Saturday, because you know substitutes are always looking for ways to get in there so they can make a little bit of money. I agree with you, yes. Yeah. Okay. Maria, whoever's life goes on first that's how I'm playing. Thank you. Just looking at the statistics of students who attended prior years that's only about 50% of our student population. So out of all those, for example in 1782 we had 12,812 students attend, out of those how many were from elementary schools and how many were middle and high school? I appreciate the question. The program has seen success at both the elementary level and the secondary level. The majority of students that do attend come from the secondary level. Only because the legacy program that was here before we started this was primarily at the secondary level because they have attended to requirements to go to things like prom and graduate and all of that. When we started the program we rebranded it and we rebranded the experience from a punitive makeup to a positive engaging. We would really like to see that across the board. I think we do have a good opportunity at the elementary level although the elementary that have been participating have been doing a great job. What's nice is that when we look at attendance sometimes we think of it as a secondary issue as well but the research shows that K3 does have the majority of absences throughout the state. What's cool about that demographic is that we generally enjoy still coming to school. Once you get in there, you just create the space forum and the forum to engage them in a positive way. Then they start asking about coming back to school on Sunday and things like that too. I mentioned this as volunteer. Do we have any incentives in place that we are currently exploring to ensure that more teachers participate and not just recreating substitutes? The teachers are compensated for participating on Saturday. The reason why it's voluntary is in the code it actually says that you have to invite them to come. The only way that you can mandate them to come is if they are truant. It's a voluntary program for the students, voluntary extra work for the teachers. That's the reason why we had the net distribution at 40% back to the sites. The vision is if we're able to partner with the sites to recapture the ADA with us, they can use some of that 40% to reinvest back into the program or to the teachers. We were intentional about that. One of the other adjustments with the 40% is the 40% was held on to the end of the year and then given a lump check to the site back to the school site. So this year we're actually to kind of incentivize the sites. We're going to break the 40% quarterly payments. So the site will get it in the current year every three months. That's wonderful. I know I had one last question here. Come back to me. I need to find it. Thank you. Why is it only on Saturday? We work with, I think it's pushing about 800 school sites up and down the states and we do have some districts that operate on Sundays. The vast majority are Saturdays. It is a possibility. Okay. What if we have a soccer league that plays on a Sunday? That's a great question. What is written is if you're preparing for performance, if you're receiving instruction and you're practicing, that would be eligible to recover the lost instruction that was missed. If you're doing the performance, then that would not. So if you're playing the game, we would not recover if we're practicing and learning how to play the game, then we would be able to recover. Okay. So what about a high school sports team football and if they had a practice on a Saturday with all those? Yes. Absolutely. Does it all count? Yes, it would. We encourage the sports teams who, in a lot of cases, come back sometimes anyway. If they come back for maybe they're doing some weightlifting or some practice, blending that with instruction. So you may have one or two hours of practice, two or three hours of some academics. My home district in Bicella Unified, one of their football teams had ten players that were academically ineligible and actually used the Saturday Academy to improve their academics to become eligible. I like your strategy. When a teacher works in this program, I'm sorry. Does the payroll count towards S to SDRS or any of those pension plans, etc? We do calculate both salary and benefit contributions in the cost of a teacher. If a school wanted a all-weather track and a synthetic feel, so it doesn't matter where they use this money to for. You're correct. It does come back to the district in the base funding. What's really a strategy worth considering is that you can invest some supplement on concentration dollars in the program and recover base funding for it. Thank you. Just to piggyback on some of Willie's comments, what about summer? That would be really cool. We can only recover any all-day absences from the first day of school until P2, only within the school year. That's really unfortunate. You're welcome. Approximate cost is $8,500 for professional development for teachers and $8 for student Saturday. What did it cost us last year? I would have to get that number for you. I saw a figure of $1.2 million for three years. We took in extra. Generally, we try to run at about a 50% cost-to-revenue ratio. All the costs, including our support services, would be about half that. Out of that $1.2 million, did we make $1.2 million or did we make $600,000? We recovered $1.2 out of that $1.1. Out of that top-line revenue come the cost of the teachers, the cost of the custodians, the cost of any support fees, and the district netted about $600,000. You didn't make $600,000 personally? In the revenue that we recovered. I just want to a little bit more with what Jeff was saying. I was looking at the contract and it looks like you charge $8 per student plus $8,500 for a one-year contract. The contract is the one that we've put before you is, since people change and compliance matters, we have the $8,500 to refresh the program every single year, making sure all the teachers and the sites and the leads know what the rules are, strategies on how to optimize the program, and then after that cost, that's really the only hard cost, $8,500. We only make money if you make money. The contract before you is a three-year contract, but we put a 30-day clause in there where you can cancel it anytime. In doing that math, I came up with in the coming year, if we had 15,000 kids, it would cost the district $128,500, and then if you figure, I'm just going to go low, the $1.1 million, which it would be higher than that because it's 3,000 more kids, would be at least 374,000 as a profit to this district. I don't want to say profit. We're not a profit. Recovered. That's correct, yeah. And out of that would be the staff costs and the programmatic costs. So each day, conservatively if we wanted to use school services as the reference for an average daily value, is between about $55 to $75 broken out by LCFF. So the little kiddos are worth $55 and the high school kids were funded based upon $75. So if we want to recover 15,000, then if we wanted to be conservative, I would multiply 15,000 times 55, and that's how you would get the top line. And then you would multiply 15,000 times 8, which would cost us. We would net out teachers and so 15,000 times, if we wanted to do 55, carry the one. It's 825,000. And so, again, we would operate about that 50% margin where we would look to try to net 400,000 plus. Okay, great. Yeah, and that's at a conservative 55. So on the contract, assuming the dates aren't on here yet because you didn't know when it was coming to the board, right? You just fill in it because I just know there's no dates on here. But it does says 18 to 2021. So when would this contract begin? Sites are giving us a call. So whenever you guys give us the green light, we're ready. Okay. Okay, just make sure the dates are filled in. Thank you. And hold on just second. Kim had questions first and then you can go. So, our former assistant superintendent Mark Brewer brought this program here to our district. He had been using it in his former district. So we thank him for that. So this is a great way to get kids enriched, remediated, et cetera. And then recover ADA. I have a couple of questions. Can directors or people who are in administration actually come back into the classroom and do any of the teaching if they're not actual classroom teachers if they wanted to? The answer would be determined based upon your district leadership and the HR policies from my position. How we look at it is when, so the model is that principals don't have to be there on Saturday. We identify a lead. It's worth considering where that lead position could be anybody. The teachers that are providing direct instruction have to be credentialed. But if the lead wanted to be a different job class and whatever that allocation for the pay rate for that individual, if they've met those requirements then yes, anybody could do it. I just think that I think people who have oftentimes promoted into administrative positions I think miss the classroom and I just thought it would be an extra way great way for them to make money and share their talents and expertise with kids. So we give a percentage to the site and that's determined by the district, our district administration, not by your guys' recommendation. It's a strategy to get people to partner. How many campuses did we have this program active in? These schools couldn't generate enough interest. So do we have a strategy to roll this out into every school in our district or what's the strategy? Yes, I think a combination of the strategies that we listed here along with additional guidance from the district leadership I think we can roll it out to all sites and recalibrate as we go if we're trying to find enough staff for Saturdays. But in order to reach the 15,000 we would want to have all sites participate. So how about Glen, can I? Yeah, of course. So if let's say one people high school does not participate but there are students there who want to participate and the program is very successful with great staffing at PB High. Good students from Watsonville High attend one of the fourth offerings at a different school site and still get funding for it. They could. How it would shake out is where the student attends Monday through Friday, that site would get the credit for the ADA recovered. And oftentimes when I'm sitting with colleagues like yourself or with district leadership sometimes we talk about some hub models where we try to host all the students in one particular hub for a number of different reasons, sometimes costs, sometimes those types of things. But what we find is that when all sites participate it really, the program reaches its full potential because kids feel comfortable going to the site that they go to Monday through Friday for the most part. Parents feel comfortable taking their students to the same site that they go through Monday through Friday. And so that's why we strongly recommend and try to pursue every single site participant. And I think that should be an option if possible. But in the case that whatever reason doesn't happen that is an option that we have. Yes ma'am. Thank you. Sorry Kim. That's okay. So I'm a mom of a high school student and one of the things that would have really helped her is having an enriched SAT, ACT prep which I've been, we've been talking about but we haven't really reached that goal yet. So I think that would be really helpful to not just my kid but to every kid in the district because we don't do so well sometimes on that standardized testing and so I'm hopeful that we could push that into the Saturday school. Can kids get any like counseling support during Saturday school or be in a group like a mental group? We're seeing quite a bit of social emotional sound decision making, positive self talk, those types of things, working on character development. So we used to have a very innovative way to discipline kids instead of expelling them or not expelling them. Suspending them, we did in-house suspensions with a curriculum and mentors on campus and that seems to have gone away. I don't even know if it went away until I asked about it recently. Is that something that could happen on Saturdays for in-house suspension kids? The only absence that we cannot recover is suspension. Okay. So whether, yeah. Thank you. You're welcome. So I just want to ask, so if you're working with every site leadership, maybe principals or whatever in every site, they figure out for example, they had 20 absences, I'm just making this up. Obviously 20 absences in the month, whatever. So in every site figuring out how many absences they have, every single site can say to you, for example, I don't know, how many absences they had. You know what I'm saying? We would actually know exactly how many absences. Then how is it, for example, would you, you know, because they see some of the students or the parents, in some cases, don't even know about the Saturday classes.  So how would it be that we can work with each of those students where there's absences so that they and their parents, for example, would know about these Saturday classes. How would be able to tell every student that's absent in every single site? You know what I'm saying?  That, you know, that they have those opportunities and so how would every single student, everywhere absent, know that they can do this? Good question. It's a multi-pronged approach. So through our team and the communications department, which I think we're really making some great progress here as a district in our communications front, so branding the program and marketing the program in the right way, we're also really intentional about sending personalized invitations. We pull from East Schools Plus, a list of students that have one or more absences and we personally invite them to the elementary level. The forms actually make it home, which is really cool. At the secondary level, sometimes they don't, so it's a little bit different approach to recruit the secondary students. But yeah, we certainly are intentional about knowing how many absences are on the table and then going after those. Going after those students? Yeah, absolutely. Each of those students. Yes, my question is actually for Joe. Could you elaborate for me why is it that we're having to contract out for this service and we're not able to handle it in-house? I think it's a combination of things. One is internal capacity. They have the expertise and successful in other districts to increase the attendance recovery. There are very few districts that it becomes internal staffing and internal capacity to roll the program out. We had a combination, from my understanding last year, it was also district staff that did from our registrar to our input of the attendance component piece of it. And then that ended up becoming an internal challenge. And Chris and his firm has the resources and so they ended up doing the data entry and doing some cleanup. It's not just one thing, but I think it's a combination of things. I think maybe down the road we can look at what does it look like to build that internal capacity and as a district. We're not there yet. But we are trying to implement best practices. As Chris mentioned at 27% capacity, there is definitely a lot of room to grow. And if we can increase that to 50% and really work with site leadership and are with our assistant superintendents with Lisa and Susan, and then also Suzanne and our child welfare attendance office, I think we could really make a humongous strides. But it's really internal capacity and the specialty that they have. And you said they have already come through the data, so that means we've already contracted with them without a contract? Previous. So there was a previous contract that was approved. So this isn't their, they accomplished this last year. Okay. In the prior years. Okay. Thank you. You're welcome. Thank you. Just to make sure that this is the way that I understood it was that if a student has 100% attendance and comes to a Saturday event again, he's actually creating credit for someone who may have cut. Yeah, that's a good question. So when you look at the numbers, you'll notice that the number of students that attended in 15, 16 were over 10,000. The number of absences that we recovered, thank you, were about 7,000. So there are students that are coming for maybe they're AP students and they have zero absences or maybe they're studying for the SAT or something like that. What we find is that the amount that's recovered allows that margin to be acceptable and still profitable. In addition, you'll know that a lot of students are social. So if Joe and I are friends, but I'm the worst one and I have a lot of absences, but both of us come. Joe has zero absences. It's still all good because the amount that they recover for one absence will help pay for all of the costs. Yeah, that's right. Good. So just in closing, Karen, I like your idea about the subs. I think that's a great idea. But I would want to see preference for our teachers first. Absolutely. But that's a great idea. And there's professional development that comes with this for them as well. So I think part of the reason why we even started working with the district was we wanted to make sure that the program was in compliance and so that's one of the reasons why we were brought in. And so the professional development really focuses on compliance plus best practices to reach the program potential. So we will train all of the sites and all of the leads. Sometimes that's centralized. Sometimes we go site to site and do individual trainings. But yes, professional development is important because people change in the district. Okay, so that really follows just for the board. We hire outside consultants for professional development all the time. So this really is no different. This is past practice. This is how we provide professional development opportunities for our students. And it happens to benefit kids and the district budget too. So great. Thank you so much. And thank you for answering all the questions. So I'm going to ask for a motion to approve this contract. Motion to approve. All second. Sorry, I'm getting hoarse. In favor? Aye. Any opposed? Excellent. Motion passes 7-0. Thank you. I have water. Item 8.4 is Resolution 18-19-06 Recognizing California Week of the School Administrator. And this is a report by Dr. Colleen. Yes, thank you President DeRose, Board Trustees, Dr. Rodriguez. California School Communities Honor Educational Leaders during the week of the School Administrator. This year it will be observed starting on my birthday, October 8th, through October 14th. Highlights of the resolution include School Administrators are passionate, lifelong learners who believe in the value of quality public education. And providing quality service for students is paramount to the profession. Most School Administrators began their careers as teachers and the average Administrator served in public education for more than a decade. Public schools operate with lean management systems. School leaders depend on a network of support from school communities, board, trustees, administrators, teachers, parents, students, businesses, community members, colleges and different organizations. And research shows that great schools are led by great principals and great districts are led by great superintendents. The site leaders are supported by extensive administrative networks throughout the state and the future of California's public education system depends upon the quality of its leadership. And be it resolved by the governing board of the Paro Valley Unified School Districts that all school leaders be commended for the contributions they make to successful student achievement. Great. Do we have speakers to decide on? None. Any comments, questions from the board? Just piggybacking, I think I'd like to thank all of you sitting up here who work really hard every day to make sure that we have excellence in our district and to all the directors sitting here looking at us. Thank you for sitting through some of these very long learning meetings and thank you for all the work you're doing with the people that are directly reporting to you. We're moving the district finally in the right direction and I think all of us up here, almost all of us are very pleased with the direction that we're going. So I commend you, I thank you, please thank your principals and your coordinators. I just want to make a motion to approve this item. I also want to thank our administrators for your contributions to our PVSU community and commitment for students. A second. So I just wanted to say one of the things that I've really enjoyed seeing over the last couple of years is the increase on the focus of our professional development and creating opportunities for our employees to rise up into higher positions and again that's that professional development piece and mentoring that I think has been, it's something that the board has always liked to see but I'm really pleased that it's happening more and there's more of an emphasis on it and I just think that that creates a stronger school community from district office all the way throughout and more mentorship from our staff and our teachers who elevate in their positions then now they're in a position to mentor those still at the site so I think it creates a cycle that's really positive so anyway congratulations and I'm happy to call for a vote on this resolution. All those in favor? Aye. Any opposed? Okay. Motion passes. Resolution passes 7-0. Thank you so much. Okay. Item 8.5 this is a report also by Dr. Colleen to approve an appointment of teachers on preliminary internship permits. Thank you President DeRose. There's still a significant shortage of teachers nationwide although our district team have assertively engaged in a myriad of recruitment activities shortages for appropriately credentialed teachers still exist and similar to other districts we are submitting for review and approval by our governing board of trustees applications for provisional interim permits to meet our teacher needs. We're requesting four PIPs for the following four individuals and all will be getting a site teacher mentor thanks to our board approval of the mentor agreement with Paharo Valley Federation of Teachers and the four teachers that we're requesting this for is Abigail Andrade. She received her degree from CSU Stanislaus as an English major and she will be teaching Transitional Kindergarten at Ammesty. Liliana Avilich Sanchez she received her degree from CSUMB in Liberal Studies and she'll be working on Reading Intervention at Eloni. Denise Hernandez she received her degree from CSUMB Liberal Studies and she'll be working at Calabasas in the first grade with the first grade team and Jessica Perlman who received her degree from Mitchell College and that's in Connecticut and in Psychology and she'll be working with our autism team at AHA. And sharing data from information requested from our board members beginning with Vice President Orozco due to early more aggressive recruitment efforts we did reduce the needs for these teaching permits. Last year we requested 25 short term teaching permits this year it's down to 11 provisional interim permits are around 5 or 6 for both years. 10 of the 60 candidates from last year which includes intern along with the permit candidates received their credentials thanks in part to the diligence of our site administrators, their staff and especially the site teacher mentors and again thanks to the board for approving the mentor agreement with PBFT. Thank you. Do we have any speakers? None. And any comments or questions? We'll make a motion to approve. Okay and real quick before I call for the vote I just want to say also not only growing our own but really growing our own I just noticed that we do have a lot of students who graduate from our school district and they come back as teachers one of them was my daughter's best friend in junior high so I'm really excited about that. Anyway so we have a motion and a second so I'll go ahead and call for the vote. All those in favor? Aye. Aye. Any opposed? Excellent motion or is this the resolution? Appointment passes 7-0. Before we move on to the next one I need to ask for an amendment to the agenda so whoever motioned and seconded if we remember there was a mistake on the agenda item 9-2 is a resolution and should have been under action items so I'd like to ask that we amend the agenda and move 9-2 to after 8.8 so Eva can you look back and see who motioned and seconded on the agenda approval? Okay so you made the motion Georgia or are you willing to amend your motion and can amend your second? Okay that was a yes. Is that sufficient? Okay I just want to make sure it was moved. All those in favor? Aye. Aye. Any opposed? Thanks. Motion passes 7-0. Okay item 8.6 this is approval of job description for coordinator for adult education and I'm assuming this is Dr. Colleen I got you after this. Again. Thank you President DeRose. Due to the expansion of the adult education incorporating programs in Santa Cruz and the additional adult education block grant requirements an additional administrator is needed and this position is going to be fully covered by adult education funds. Tonight we are requesting board approval of just the job description. We will be holding off on recruitment as indicated by PVFT president Francisco Rodriguez until there is a memorandum of understanding that is agreed upon with PVFT to ensure that right regarding assignments and placements in the newly ratified and approved collective bargaining agreement or contract are clearly clarified to all the teachers and duly adhere to and Dr. B is here to help us with any questions regarding administrations for the position. No speakers. Okay no speakers. Are there any questions or comments from the board? I mean I think at one point we didn't approve it and you know I do agree that you know we are expanding our adult education quite a bit and there's a lot that's happening in the Santa Cruz area now in terms of adult education and I remember even Nancy was talking about we might even expand into San Lorenzo Valley or something. Whoo! So I do agree that you know eventually after we do this job description we need to look at a position like this for our adult education you know because it's expanded quite a bit. Thank you. There's no other discussion. Do you want to make a motion? I'll make a motion that we pass this job description. I'll second. Do you have a comment? No? Okay. Nancy do you want to comment at all on this position? I'm very glad that it's here. We've had this merger for three years. We're starting our fourth year. We've added probably about 24 teachers. We have over a thousand students in the Santa Cruz area and we would greatly appreciate your support. Thank you. All those in favor of passing this job description? Aye. Aye. Any oppose? Okay great. Motion passes. Thank you very much. Happy to support. And this is our next item 8.7 is the approval of job description for assistant superintendent of secondary, Dr. Colleen. Yes thank you President DuRose. There exists a vacancy for the assistant superintendent of secondary education when originally recruited for the job was for an assistant superintendent in a zone. For board consideration we develop a new job description which better reflects the responsibilities for this position in providing leadership in the development and coordination of our programs at the secondary level. And we need to pass the job description before we can recruit for an assistant superintendent of secondary education. I propose that we pass this. So a motion we need a second and then there may be comments. A second. Okay comment. Maria and then Georgia. Sure so the reading the job description I think it is very important that our assistant superintendent of secondary education has experienced as a high school principal. And under the job description that's listed as a preferred requirement versus a requirement. And so I'm wondering why what we made the decision. I'll go ahead and speak to that. So one thing also that's in the job description is the fact that we want them to also have current district administration experience. So have been either a director or currently an assistant superintendent of secondary there are several and there's no one specifically in mind but there are several candidates out there that possibly were only an intermediate principal that are currently doing secondary level work at the district level as the director of secondary or an assistant superintendent of secondary. And we don't want to weed out anyone that could possibly be a great candidate. So I do think that it definitely is preferable but the most important thing actually for me is that they have district level experience because and it is my own bias but working at the district level is very different than working at the site level. And so at the site level you are kind of the king of the ship right and then you work with everyone that's around you and at the district level every decision that you make affects everyone that is around you. And so I want them to understand that and to know that and so they're they can also direct directors and coordinators effectively as well. Next is Georgia and then Willie and then Karen. That seems very clear to me and that this is just job description but just for public clarification this is just job description. There's nothing about any changes to the previous contract at this point. So no proposals of changes to what the previous secondary assistant soup had in contract to what you'd be looking at to this new hire at this point. Tristia Costa what we're looking at is a job description and then we will follow that with a recruitment and there is a contract that needs to be signed which will be submitted to the board for your consideration at a later time once we are able to get a candidate. And as I said that seems clear to me but just for clarification then they answered my question. Yes. Thank you. Thank you. We have that position now what is the difference between the job description of the position now versus this change? Why do we have to make this change? So when we went to go recruit we didn't actually have a job description for an assistant superintendent of secondary. When we looked at what Mr. Brewer brought in at it was a zone superintendent and so when you looked at the job description it didn't accurately describe what the an assistant superintendent of secondary does. Also there is some complication with STIRS that we don't want to get any of our employees in and so we want to make sure that there is actually a job description for the job title that they hold and currently there is none. And so we needed to do it to clean up the situation. Can I just follow up to that? This is really quick. So that's concerning to me and so did we look at the current job descriptions that we have for Lisa's decision? Okay. I'm going to follow up on that also. Sorry. So what happened was years back we had zone superintendents. We had a north zone, a central zone and a south zone and all of those assistant superintendents contracts were identical I believe in their responsibilities because they were online. They each had elementary, middle schools and high schools. So all of those job descriptions were the same. It's not that there wasn't a contract with the job description. It wasn't a job description describing his actual job that he was doing now that we don't have zones anymore. So does that clarify things a little bit? I know there's public that may not know that. When we changed from the zones to secondary elementary, we didn't have time to write a new job that's what we are now. Or it just wasn't done. Maybe not that we don't have time. No, well I really don't have any questions actually but I mean why do we end up with the job description for Lisa? Why do we have one for her? I wasn't present during that time so I don't know. I will say that when I first was told that we didn't have one I didn't believe staff. I said that that cannot be possible. We investigated and in fact we had one for every other assistant superintendent but we did not have one for and superintendent secondary. That's too funny. Did you have a comment? So Dr. Rodriguez do you feel that this job description casts the widest net possible to bring exceptional talent to our district? I do. It's not too restrictive? No, that's exactly why we did not put in high school required. So with that I'll go ahead and I will ask for a motion. Oh you did? And we have that's right. Thank you. So all those in favor? Aye. Any opposed? Motion passes 7-0. Thank you. 6-0-1. Oh Jeff thank you. Motion passes 6-0-1. Trustee you're seeing away from the seat. Okay 8.8 is our next item. As an approval of the 2018 through 2021 student teaching agreement with UCSC and Dr. Colleen. It's my last one and it's the one I'm most excited about. I hope you're excited about it too. Anyways for your consideration is the contract with UC Santa Cruz to continue our student teacher program. Past practice has been to facilitate agreements for student teaching as it allows the districts to identify and recruit highly skilled candidates before they reach the general marketplace. And the district continues to contract with a number of local universities which includes the UC system, the Cal State system, San Jose state and a variety of different private universities to get our student teachers. We're pleased to announce that this year we have former student teachers that have joined our PVUSD family as teachers regular classroom teachers in the classroom. Most notably were science and English teachers who were being heavily recruited at a job fair including by us. Me and a principal were running around trying to get them to sign a conditional agreement with the district. But in the end they chose us because they fell in love with our students and our district. Okay, so we have Maria. I'm ready to make a motion. Okay. And Sarah second? Second. Okay. Okay, so all those in favor? I was going to comment. I was just interested, I mean I saw all those schools, I think I'm allowed to say this on this one because you talked about UCSB you talked about all these other schools. I'm just interested why we wouldn't have higher level schools. I mean UC Santa Cruz is the highest level school you have on there because there's no other UC systems, nothing on there. So I was just wondering why we don't have other schools like UC Berkeley, even maybe Stanford. They have teachers coming from those kind of high level schools because we have Chico State, whatever they have. I read all the ones you had in Bethany school, blah, blah, blah. Yeah, I was just wondering why we're not trying to get, you know, work with places like that.  UCLA. That's a great question. Any place but USC. That is a great question. We are, sorry Dr. Rodriguez, we are working on expanding that. We're reaching out to more colleges because especially with the quality of student teachers that we you know, like there was a science, I mean it was phenomenal as a student teacher and me and Lane Legoretta actually chased them around Cal State, Monterey Bay during their job fair because everybody wanted to recruit him. So we want to expand these programs because we know that it's better to grow from within and you know, we're seeing a lot of that as you know, we're getting our student teachers to become teachers and we're working with PVFT with mentors and helping people out. We're getting classified employees moving into the teaching ranks and principals moving up to district levels. So it is really exciting to see and we will be expanding the colleges that we're looking to work with. This is a great question, you know and this was one that you know, Trustee Diserpa brings up several times and so we will, we are working on expanding. Okay, I think Dr. Rodriguez has a comment and then Willie. So just one note is with student teachers, the only challenge of going significantly outside of the area is the fact that they would have to get themselves to the area. So for instance, most people that are students that are going to college in Berkeley would probably find it challenging to travel and traverse so far here. Right, yeah. No, that is accurate but what it is, is that a lot of times they have a partnership with a fellow district and so I just wanted to mention and I know that Dr. Cleen will work hard to fulfill your request but I did want to mention that it does require them to be able to go to be in multiple locations. So meaning a lot of times, especially their first semester, have both classes and student teaching and so that would require them to be able to be very agile. Sometimes there's online programs and then there's also satellite programs that allow it to happen so nothing is impossible and I've said that before but I did want to mention that because it is an obstacle that I just wanted the board to be aware of that is a challenge. Okay, Willie Yes, my, Karen, my daughter went to UC Irvine for her BA degree and then she went to a Cal State LA for her teaching credential because there are some schools that are better stronger as teaching type of schools and my old school of Fresno State was excellent, that's what we're noted for. But San Jose State was one of the first teaching colleges, colleges just to develop teachers so I don't think I would go to Harvard if I wanted to be an elementary school teacher and so it's not you know you have to look at that part of it and what I like about the thing here that's on the agenda is the fact that we're authorizing HR to be able to sign up, qualify really outstanding people right away and it's at speed to get in there and grab people that are outstanding without having to come to the board first and go through that. That's the same procedure that the board authorized HR to do several years ago for standard teachers. Okay, so I recommend that we get this thing going so that's my motion to approve. Okay, if there's a second and I see Jeff has a comment. No, I was just going to say I'll second by the way. I was just going to say Karen, I'm married to a Chico State graduate so we will talk later and my brother is a SC graduate so Chona we'll talk later too. No, I will proudly second this. Okay, actually there was already a motion and a second. It was Maria and Kim apparently I'm getting tired so I'm going to go ahead and call for a vote. All those in favor of approving this item. Aye. Any opposed? Great, thank you. So, motion passes 7-0. We're on to item 9. This is report and discussion items and item 9.1 is safe routes to schools report. We moved up 9.2. Thank you. 9-2 resolution 18-19-07 indemnification of the city for PB High athletic field and this is by Dr. Rodriguez. Thank you very much. So, on Friday May 11th of this past school year the appeal period for the athletic field closed and there was no appeals or objections and one of the stipulations of the permit with the City of Watsonville was that we approved that indemnification resolution within 90 days which we did do. That occurred on May 23rd. Since that time we've gone through the additional settlement items. So, we've done three key items. We completed the navigation easement, the escrow account control agreement and also the de-restriction, all things that were required from the settlement. During the negotiation of those three things with the City of Watsonville there has been some additional revisions that were requested. It's actually very not challenging verbiage but some changes that were requested from the indemnification so that they could sign off on all components. What we're asking for is that you approve the revised resolution so that we can continue on to the next board meeting with the approval of the project and then moving it forward. This is just this at this point and this is just about the revised indemnification and it was due to just some wordsmithing that occurred as we were approving the other three items. I do need approval on this, yes. Is there a second? Okay. And is there any comment? There's no speakers. Any comments or questions? The comment that I'll make is that objections or no appeals while there's that probably limits the exposure as to the... Yeah, there is no legal remedy for people that did not do it before the time period so that's why we did wait until that window closed because it's my obligation for you guys to keep you out of peril and so there is no ability for us, there's no legal justification for anyone to sue us unless we do not follow through with the settlement in which we are following through on. I'd like to make the motion to approve. Oh, you already did? Pardon me, I'm sorry. So you said the second. Okay. So that's your second. Okay, so all those in favor? Aye. Motion passes 7-0. So one more step closer to getting PVI finished. So yay. Thank you. Now item 9.1. Safe Roots to Schools report. And Dr. Rodriguez? Amelia. Yeah.  So Amelia is, she works for, she's a planner for Ecology Action and she is here today to do a presentation for you all to keep you abreast of what is happening and what will be happening at our sites. We want to make sure that the board is aware so when public engages you you're aware of what will be happening. And so thank you for being here Amelia and thank you for waiting. Good evening trustees, thanks for making space on your agenda for me. My name is Amelia Cronland and I'm a planner with Ecology Action and I'm here to talk with you about a Safe Roots to Schools planning effort that we're beginning now. Perfect. So this project is funded through a Caltrans planning grant through the state of California and some funding for this actually came from SB1, the Gas Tax Funds. Yes, certainly. How's that? And we have a great project team working on this project including the Watsonville, the County of Santa Cruz, the County of Santa Cruz Health Services Agency and Papa Valley Unified School District and I wanted to take a moment to acknowledge and appreciate the long partnership between Ecology Action and the district. Ecology Action is a nonprofit that's based in Santa Cruz and we started working with the district back in 2005 bringing the biannual Bike to Work Day and Bike to School Day program to district schools and since 2005 we've been bringing the Bike Smart and Walk Smart programs to the district and these are youth bike safety education programs that teach second and fifth graders how to walk and bike safely. So we appreciate the long standing partnership. So for this planning process the result will be a Safe Roots to Schools plan that includes a comprehensive of the barriers for students walking and biking to school and my apologies that should actually be 21 PVUSD schools within the city of Watsonville, Aptos and Rio del Mar. And this plan will also include a list of recommendations to improve safe access to school and these recommendations will both be infrastructure recommendations such as improved crosswalks, sidewalks, bike facilities, things of that nature as well as non-infrastructure recommendations such as improvements to school circulation patterns as well as parent and school education programs. And the big goal here is to help the city of Watsonville and the county of Santa Cruz to bring in grant funding. So the state of California really likes to see that cities have done this type of planning work. We'll have a prioritized project list that's based on the cost of projects based on how many comments we receive from parents and based on crash data around schools and that will allow us to choose the most important projects and for the city and the county to go after grant funding to get these projects built. And this project was based off of a project that the city of Santa Cruz completed in 2013 and following completion of their safe access school plan they received 1.4 million in grant funding from the active transportation program to complete a variety of improvements around Santa Cruz city schools. So that's really the goal here is to get public input on where the problems are, come up with a project list of solutions and then bring in the funding to get those projects built. The first stage, you're going to get dizzy watching that PowerPoint, the first stage of the project are two public meetings that are coming up on September 26th and 27th in Watsonville. And we actually have a third meeting on October 10th in Aptos, serving schools in Aptos and Real Domar. And we are trying to get broad participation from parents at these meetings and we'll be asking parents to tell us what are the areas around each school that feel unsafe? Where is there a crosswalk where there's some tricky interactions with drivers? Where are their kids riding their bikes on the dirt path instead of a sidewalk? What are all the issues that we need to be addressing in this plan? We really want to encourage people to come out to this. And following the public meetings we'll be holding walking audits at each of the schools. And this is a meeting of school stakeholders including parents, school administrators, neighbors, and public work staff who will be observing the school drop off period in the morning and taking a deeper look at how traffic is flowing, how students biking and walking are interacting with drivers, and what are the issues that need to be addressed. An overview of the project timeline, again we have public meetings coming up on September 26th and 27th in Watsonville and then October 10th in Aptos. And then following the public meetings we'll have walking audits in October and November. We'll be going back to each school in the spring for a presentation of our project recommendations to make sure that we're on the right track, that we have the right project list and that it's a good fit for the school community. And then we'll be coming back to present the final plan to school district and city councils in early 2020. My big ask here tonight, we would love to have all of you involved in this process. We'd love to see you at a public meeting and we'd definitely appreciate any help spreading the word to your parent and teacher communities. Public input is really key to us. Having a comprehensive list of the issues that need to be addressed and then working to find the right set of solutions. So we'll welcome any opportunities to spread the word. I've got a stack of flyers that I'll leave behind and again thanks and I welcome any questions. Thank you so much.  And then Jeff. Thank you. You know that if you want to see a wonderful example of access, you have to go to Aptos High School where they really did a great job. And it was a champion by trustee Kim. And I have to tell you honestly when I thought we were going to do that, I thought she was exaggerating on me a little bit. But it was a fact that safety and the approach to the school, everything was right Kim. So you have to look at some of those successful projects, access and everything that I think is outstanding. What is really needed right now, number one project, I think is a second secondary access to PV High School. We had looked at that, we had it planned out, but it was going to cost like a million something dollars. And if you can come up with a grant like that, I'm with you. Let's see what we can do. I got called to a meeting by Supervisor Friend where some of the sidewalks I guess really curbs in front of Real Domar School have been overtaken by trees.  And so is that something you're going to be addressing? Because as much as I want to help the students, that's really not school property, that's the private, that's the first don't of the homes. So is that something that you would look at and consider fixing? Yep, absolutely. The bulk of the issues that we'll be looking at will be outside of school property, so generally in the public right of way and we will be looking at recommendations to improve. So then I would recommend you invite Supervisor Friend to the meeting, the October 10th. I think he'd be very interested in looking at this and making some suggestions. Thank you. So I want to piggyback on that. I think that's a great idea, you may have already thought of it, but a lot of our school sites that outside the city limits. So I think county supervisors would be, it would be really good to have them there. Will you also be looking at traffic flow? Because I'm asking for a specific question. There's I'm sure there's more than one, but the one intersection I go through every morning near PV High, it's really, really dangerous because drivers aren't aware of what the actual rules of the road are. And I almost see car on car accidents, car on pedestrian accidents every single day. And it's on yielding on a green, on a left turn. And so I talked to the city engineer about it actually at our Intergovernmental Affairs meeting and let her know that. But I was wondering, is that something that you would look at would it expand that far? Yeah, absolutely. And some of the recommendations could be around parent education. We're actually doing a similar project in Marina and Seaside right now and we're seeing some best practices in terms of distributing information through the PPA at the beginning of the school year on how traffic flow should operate and things that parents should be looking out for. So yes, that is definitely something we'll be considering and looking for ways to improve. About this project. So I will ask for a motion. Oh, report and discussion. Well, I wanted to. Thank you. Thank you very much. And again, thanks for staying so late. I appreciate it. Okay, so we're on to the consent agenda and someone would like to make a motion to approve. Is there something you want to pull? It's a migrant head start. What is it? Migrant preschool swimming program. Okay, I'm not sure. Okay, what number is that Karen? Okay, do you want to make a motion to approve and defer that item? Okay, can you do that? Okay. Is there a second? I do have and I don't know how to go about it without having to pull all these items. So there is. You can do a second and then you can commen