're going to propose so we're going to be transferring some expenditures from revolving accounts to also give us a disability in the out years is as COVID-19 may affect our revenues to have the ability to be able to spend out of those funds if needed so those projections are actually showing in the general fund report of the of that I initially discussed which I didn't I forgot to touch upon but they are expenses that will be moved off the revolving accounts that's my report for this evening are if you have any questions feel free to ask all right let's go around Mr. Heiner sorry yes do you have any questions no I'm sorry I apologize no problem Dr. Allison Ampe no we heard about most of this so budget thank you Miss Seuss anything same okay Mr. Thielman no questions Mr. Schlickman thank you for the report Miss Morgan all right yes I'll thank you Mr. Mason I just wanted to note that our second June meeting is very late so any actions that you might want us to take might be better at the first June meeting all right thank you thank you okay back to Dr. Bodie for the superintendent's report well we also didn't get to some of the other things earlier if you want maybe go back and talk about some I can do a couple things I'll try and make this short I have a few things but first I want to welcome our new Gibbs principal who will be beginning July 1 Mademoiselle Fabian Pierre Maxwell she she comes to Arlington with a lot of administrative experience in fact she had 13 years of a combination of sensible for eight years and five years system principal she we had a very positive feedback from all all the stakeholders as we went through this process but I also want to acknowledge how fortunate we were to have really such four strong candidates that was a very a difficult decision I have to say and two of them were sitting administrators in the district who I have a great deal of respect for so if that that made it very challenging because I also know the quality of their work and and they do but we've I actually had a conversation with again today pretty much every day this week in terms of starting to plan a little bit in terms of the transition and she will be coming to Arlington sometime this month and Kristen DeFrancisco who will be leaving as assistant principal superintendent and Groton Dunstable will be working very closely with her for transition and when probably at some a meeting in early fall we'll have her come and meet the committee as well as our new principal for the peer school Andrew Omadi we did not finish just a couple things I would want to leave the meeting without just mentioning that we have been doing a lot of planning around summer programming the questions that we've received both at the parent and the both parent meetings the secondary and elementary were questions around summer school what are we what would we be able to do to support students through the summer and of course a lot of questions around the fall what I was broad ideas here is that we are going to still have ESY which is a special education program at all levels supporting students who would have some regression over the summer that program is still going forward it's going to be however in virtual mode and that all that planning is going on right now for that program we are also going to continue our title one program which we had the last couple years and that program will also be virtual we can we can perhaps talk and what we're what we're doing at from a broad point of view is we're looking at what are some of the things we can do for all students over the summer K through 12 in terms of opportunities for their learning and we are particularly also looking at what additional interventions we might be able to do over the summer for the students who before closure already had in their schedule some form of intervention whether it's reading services or math intervention so we're looking at this in different and from different points of view at the high school the middle school and the elementary and what the plan is that we are we saw a few details to work out most of it has to do around software because for just to give you one example one of the things for all students in elementary level we're going to purchase an extension of Dreambox which has had a lot of positive feedback both from teachers and parents K through six and so that will be available in fact not only through the summer but it's going to be available all next year as well and that's a tool that we can also we gain a lot of feedback in terms of concepts and skills so that's an example but a letter I will present them a full program of what we're doing at the next board meeting but even maybe before that we'll be sending information out to parents in the district so they are aware of what the opportunities are going to be and by the way since we had discussion about EDCO one of the things that is an offer and we would have a bit of a discount in Arlington if any parent would like to have a virtual course they have something like 175 courses that they have contracted with a major educational company ingenuity and there's courses at all levels K-12 that that a parent can sign up for through and receive the Arlington discount so the other issue you mentioned it was about the the parent meetings rather than go into all the different themes one of the things that we were actually working on this afternoon is finalizing the answers to all of the questions when we had the elementary parent meeting last week we had a close to 475 participants and we had a hundred questions going into the meeting in which we had divide them by themes and different principles answered the questions but even during the course of the meeting we got another hundred plus questions which we have been working on creating answers that whole document is going to go on to the website a link to that will be sent out to parents so they know that it's there and that is will be happening very very soon so I don't know before I go on to other I want to talk about graduation and just a couple other things does anybody want to ask any questions so I'll look around at faces is he any okay Dr. Allison Ampe and Mr. Schuchman next can you speak to kindergarten I'm hearing questions from parents about when are assessments going to be done when should they be expecting information any kindergarten related stuff yes so I was going to come down my list here I can tell you where we are with a kindergarten numbers and we have 427 that are completed applications and we have another 52 that are in process to completion so for a total of 479 at the end of May so I don't know what will happen over the summer it could be that the last month or two people have not been focused on registration we've also had close to 50 other students I believe at different grade levels as well register over the last month or two so normally we have we watch this normally we have had screenings the last couple of years that are that have been at the end of the school year or or some time during June that we discussed it in the district and we decided that the best thing to do is to wait to the fall and do this do the kindergarten screenings that we used to do them in the fall and we just we decided a couple years ago that was moment to June so we have more information early on and I have to tell you there wasn't debate about that at the time because for kids for children that age a couple months makes a big difference but having said that that's the plan we're also need to create an opportunity for kindergarten parents to have a sort of a virtual meeting as well I just understand and we haven't decided whether do that all district or we're going to do it by by school but that that planning is in the works now one of the things that is repeating itself this year with the kindergarten numbers is where the increases are and I've been sort of waiting the last few weeks to see if it's actually looking this way but it is it is looking that we may need three kindergarten's appears yet again another year so that is going to mean that we're going to you know the teacher appears because that that group of three just keep rolling through the school the the same issue could be at at Stratton we're waiting on that a little bit but it's possible with the number of incomplete applications that we could also be pushing at Stratton toward needing four kindergarten's and we'll just have to wait and see on that but going back to the budget presentation for FY 21 we're going to have to probably have need some of those reserved positions in order to make sure that we don't classes of you know 28, 29 kids in our elementary schools so that's where we are I think that we were a little bit higher than this at this point but I haven't double checked the files to know that our own projections have us based on our weighted formula at about 530 I think like Mason has done the projections on that am I correct on that number Mr. Mason it's in that vicinity about 530 so we'll wait and see we have that number I'm sorry the projections for kindergarten for this year in our modeling I think it was about 530 wasn't it something yeah it was about it was around the 500 figure I wouldn't say 520 525 so as I'm looking at these numbers you know they're we could stop right you know we're certainly going to welcome every student that comes to Arlington I really truly mean that but we do have we're watching all of these numbers very carefully one in particular is Bishop because it's just the space there so by the next meeting I'll have a little bit more of a report and as we go forward we'll we'll see where this is but I think that the numbers at this point are going to be such that we're going to have to at least with Pierce move forward with another teacher okay Sonia Bay did you have anything else okay Miss Seuss Mr. Thielman no questions Mr. Schuchman yeah back in the earlier presentation Dr. Brody you mentioned some other alternative platforms as opposed to Google classroom and I just like it if you forward us links and information about them sure it's called seesaw a lot of districts are using it for the K2 we originally thought that it wasn't on the consortiums the alliance is a proof list that it is and we've actually already done quite a bit of professional development for teachers on that and it's being linked into Google classroom but you know yes but anyway seesaw and I will get you some links so that you can see it yeah it'd be helpful for us to know what you're considering using next year well here's again and one of the advantages of edco so when we're looking at some of these things that you just pick up the phone or do you know an email out to your colleagues and say what are you using and of course they're doing the same thing with us so we know that in a lot of the edco districts in the in the younger grades they're finding seesaw to be a little bit more child accessible because we want to if we're in any kind of remote environment we want kids to have some independence in the tool they use yeah I don't all I want to know is have background knowledge of what it is so that if we yeah we'll stick that on to you yeah oh I've had a chance to look at sure absolutely miss morgan also give a report on the all ancient high school progress yeah we didn't sorry we didn't finish going around yet miss morgan did you have anything no okay my my only comment is in the unlikely event that the commissioner comes out next week with guidelines that says we can have in in person esy I think we should have a conversation either at curriculum cia a or here at the board about about how we're going to approach that miss elmer yeah actually that is the guidance from the dese currently is to plan with having backup plans to shift to in person that become you know allowable under the phase reopening and can you meet your local health board requirements addition to whatever guidance this comes out so that's actually what we're planning to do essentially is begin with remote while having a backup plan to be able to shift at some point in the summer if that becomes an option right now obviously they don't have any detail on that option okay great that's a good that's an important clarification as opposed to it will be so solely remote which is what dr. Bodie said so thank you for that and any you know of course any communication it goes to the parents will it would have that qualification we'll have the we will have a full explanation of what will be going out the way of summer programming to parents and of course we'll get a copy of that as well because certainly things like occupational therapy and physical therapy and even speech therapy are extremely difficult to do remotely and any any in-person startup of that you know one-on-one you know behind a a glass partition you know would definitely be helpful if that's yeah it's going to be a balance of what state and local requirements are so if the state phases in Arlington obviously is going to have their own that you have to meet around you know actually offering that so that's we're able to meet that shift yeah great it was a call with the commissioner yesterday and there was no mention of the possibility at this point but I think everybody's waiting to see where right we just wouldn't shouldn't foreclose it unless it's foreclosed thank you exactly so so I'm glad you got that question to get that clarification out there I normally give a report on Arlington High School the there hasn't really been much that has changed the only thing that has happened over the last since the last meeting it's been a subcommittee meeting on exterior and landscaping and basically the discussion was all about high defenses design offenses plantings irrigation so it was a it was a very all of all of that will be brought forward to the building committee which meets next week also so it's moving forward if you've got and I'm sure you've all gone by by the high school so you can see that the work is the work is going on the last thing is talking about graduation and you know I want to congratulate all of our seniors I think universally staff at the high school and all the teachers in the district as well as administration feel very badly that all of the traditional activities that seniors get to experience are not going to be as they have been so the high school has worked with a team of group people to develop graduation plans they have surveyed students students actually served on the committee as well and survey students is what they what they really wanted in the way of the commemoration of their graduation so basically the high school graduation in a very simple way is it's just sort of in three parts they actually have already done well almost done it's going to go to the 30th of May they've been having small groups come together with the parents and caps and gowns all caps and gowns were they have they have them and taking pictures formal pictures of them receiving a diploma with their with their family all of the plans that are around graduation have been vetted with the board of health so I want to thank the board of health they've also been vetted with the police department the fire department and have but been very supportive of trying to make this special for seniors there it's going to be an ACMI has also been helping to create a streaming ceremony and all of the graduation speakers thank you Ms. Morgan for doing yours the other day have been have already had their their speech filmed a video and they're going to put it together into a virtual ceremony then one of the things that seniors really wanted was to be able to see their teachers so there's going to be a caravan on the sunday after graduation from 7th in which the caravan will go through they have a route that we worked out with the police department for all the seniors which if they were all showed up in their cars would be about 1.3 miles worth of cars will move through a designated pathway and so they have an opportunity to see the teachers the teachers can cheer them on and it's it's not a would like to say it could be a big community again that the police department just and at the border health both are in total agreement that we really want to discourage that because not that we don't want people to cheer them on it's just the issue of congregating at this time so I want to thank the high school they really have been very thoughtful about this and and particularly there's a couple of people I want to acknowledge Joanna Began who has just been just wonderful in terms of all the organizing of this Laurie uh Pescatori who has been the last last committee she's been very helpful in this and and I know last blast is thinking of some kind of event later maybe later the summer we'll see whereas seniors can have an in-person celebration and then Kevin Whitmore from ACMI and as I said the Christine Bonjuron the Board of Health police department Julie Flaherty Kevin Kelly for helping and supporting this plan thank you and that's it great thank you was there anything else about remote learning that we didn't get back to were you were you talking about a survey additional survey of parents yes we're going to do another survey of parents we have a survey for students that we're going to send out on Monday for students in grades six to eight to try to to understand their experience and what kinds of things that they have encountered and of that might help us going forward we certainly want to have a survey of parents so looking at the week of June 8th on that and we also would like obviously just to survey our staff and understand their experience so all of that will be very helpful great Mrs oh just two questions you said serving students six through eight do you mean six through 12 or is it separate I say six thank you for saying it six through 12 yes sorry it's not it's the middle in the high school they are the ones that have an email address I know there's been some discussion even among members about whether we should a lot may activate the email accounts for our students at K through five but there there's been a lot of discussion about it but are you on it still is that that's not the wise idea to do and then also just to encourage you that you should please use the school committee as a resource to look over any questions you know I know you have a bunch of administrator team looking at it and I'm sure they're helpful but we might also be able to catch things that might be ever left otherwise okay we'll take you up on it for we do the parent one it's the one to the student that's gone through many eyes at this point many revisions but I think it's just about ready to go sorry Dr. Allison MP go ahead also on the remote learning survey stuff going back to Ms. Morgan's concern that there may be people who are going to opt to homeschool in the fall I think it'd be really helpful as you put out the survey both in the email in which it's in and maybe any other emails that you're sending out about it that you're letting people letting parents know that school is a work in progress that you're working you know that part of the reason that we're collecting this information is to improve school for now and for next year and I think that people will feel better about it if they feel like it's going to be getting if school is going to be improving that's all okay thank you anything else all right on to the consent agenda all items listed are considered to be routine there will be an active in one motion there'll be no separate discussion of these items less than member the committee so requests and in which event the item will be considered in normal sequence approval of warrant warrant number two zero two eight three total warrant amount three nine four six seven six dot seven five dated five nineteen twenty twenty and approval of these school committee organized organizational meeting to be held on June 11th 2020 at six fifteen p.m. Can I get a motion? I'll move second second all right Mr. Hainer yes Dr. Allison Ampe yes Mrs. yes Mr. Thielman yes Mr. Schlickman yes Ms. Morgan yes and I also vote yes all right subcommittee liaison reports budget we met again to discuss the budget and you've already heard what we discussed in the results community relations yeah we met to interview some candidates for the poet laureate committee and then met again to date to finalize their selection I'm not sure we can we have not heard back from the person who we're we want to recommend do we want to do a motion now or do that later I don't care either way I don't think we have the person's resume but right we just finalized it today and that's why yeah why don't we just hold on to the next meeting okay great I won't be a part of it all right uh cia oh cia anything nothing facilities I had a had a parent contact me about uh basketball court of bracket uh damage passed it on to facilities and they said they would look into it okay policies and procedures no report nothing all right search process committee we already heard about anything else I'll just say anything else any other committees all right so I guess we had we had the election modernization committee we heard updates about the election mostly all right and we do not have executive session tonight correct just make one quick announcement please sure I would like to commend to the superintendent the faculty and students at oddison they usually invite veterans to a program every year they weren't able to do it this year they were able to put some videos from past things together and kids participated did a wonderful thing and I passed it on to several veterans and I as a veteran I really appreciate it so thank you great and I did want to recognize Jennifer Seuss for again for her six years of service six years and two months of service on the committee we already gave you your chair back on our very last time together and I want to thank you again for all of your hard work particularly your work and making sure our community is represented on the board and through actions through surveys and and focus groups and other open meetings to make sure that community input is considered and then in our major decisions it's really a quite accomplishment to have that sort of built into our processes now and we will do our best to keep it up as we leave so thank you once again thank you so someone asked me who was going to be doing the school updates as I have leaving and I said it was a personal effort so if you want to take it on you're welcome to do it I might update about other things in town but anyway if you're welcome to do it all right if I'm just saying yes yeah I I've just been so thrilled to have Jennifer as a colleague she's been the heart and soul of a lot of great things that have happened particularly those issues surrounding community engagement and she was steadfast in all the hard work of engaging the community and the solutions we had to come up with for meeting our enrollment crunch particularly the Gibb's opening it's been an honor to serve with her she's been a great member and I really really really appreciate you as a colleague you've made this a better committee Mr. Hamlin Jennifer and I have not always got along but we our disagreements have always been professional courteous and over the past four or five past two or three months I've really learned of appreciator and I will miss your voice thank you so you all gave speeches last time so you don't need to give a speech anybody else I'd like to just I think Jennifer and I have always gotten along so uh listen I want to thank Jennifer I mean really seriously our level of engagement with the community has increased significantly during Jennifer's six years on the committee I've enjoyed getting to know her enjoyed her friendship and her wisdom about all things in Arlington and beyond and her updates her school updates about once a month or so or whenever they come out are very helpful and people often quote Jennifer Seuss to me in the town when we talk about the school so we will miss Jennifer it's a big loss for this committee and I look forward to staying in touch outside of school committee may I say something Mr. Carter yes I I also want to thank Jennifer she's been terrific to work with and certainly the some of the committees that we have been working on this year together the calendar committee I would wonder whether she would be willing to continue on that as a community member certainly we've there's been a lot of work and more work that needs to be done as we go forward but anyway thank you I agree with Mr. Seelman that the engagement and not only the committee with the community but you know bringing issues to the school administration around how best to reach out it's been very helpful I appreciate that all right so I did I did skip over announcements future agenda items liaison reports so anything else from anybody before we conclude Dr. Elsnampy don't we need to send in our organization survey of who's going to do what next year I'll send an email about that tomorrow thank you yeah so I think Karen already asked for the people willing to serve as officers so that part has been done right Karen yes that's correct okay so it's just the committee preferences sorry subcommittee in assignments yep all right can I get a motion to adjourn so move second all right roll call Mr. Hayner yes Dr. Elsnampy yes your last vote Ms. Seuss yes Mr. Thielman yes Mr. Schwickman yes Ms. Morgan yes and I also vote yes thank you all then vivid as always good night good night everybody thank you