Okay. Good morning everybody. Welcome to day three of budget hearings. It's June 19, 2019, and today we'll have our land use and community services. First, we'll start off with a presentation overview on land use and community services budget category as provided in the proposed budget pages 227 to 229 for those of you falling along at home and outlined in the memorandum of the CIO. Good morning, Chair Coonerty, members of the board, Christina Mallory, your county budget manager. And so I'm going to give you an overview of the land use and community services budgets today. Here you'll see a list of the departments and agencies and land use and community services, agricultural commissioner, ag extension, our local agency, formation commission, LAFCO, library fund, the Monterey Bay Air Resources District, parks and cultural services, of course, planning and our housing funds, public works and our redevelopment successor agency. So here you'll see an overview of the total expenditures by department. There's $203 million for this upcoming fiscal year. This represents 25% of all budget expenditures for fiscal year 1920. It does represent an 11% decrease from the previous fiscal year, primarily from the completion of several housing projects and various other capital projects. This chart shows the share of expenditures by department and agency, and you'll notice that the public works as the largest share at 71%. This will give you a picture of the types of expenditures over the next two years. The largest, of course, is services and supplies, which comprises about $92 million, salaries and benefits, $58 million, which support 414-plus positions, which is an increase of almost two positions from the previous fiscal year. Additional expenditures include $31 million and other charges, about $7 million in fixed assets, and $15 million, excuse me, in other financing. Fiscal year 2021 expenditures are estimated to decrease by approximately $31 million, primarily due to the reductions in public works projects offset by status quo increases for existing staff and programs. The land use and community services category revenues are approximately $185 million next year, or 91% of the total financing, with the general fund and other funds making up the difference of approximately 9% to meet the expenditure needs. Land use and community services finances represent 24% of the budgeted county revenues, and this chart shows the share of financing by department and agency, and you'll note that agricultural extension, LAFCO and the Air Resources District are not represented as they are totally supported by the general fund. Sure. The redevelopment number, giving that we're not selling any more bonds or closing down the agency, what makes up that 9% number? Primarily that's the actual debt service. Okay. Yeah. Again, public works is the largest share at 74%. Here you'll see the revenues over the course of the next two years. 84 million in charges for services is the largest share, 47 million in intergovernmental revenue from federal and state sources, 32 million in taxes, 23 million other revenues, including licenses, permits, miscellaneous fees and interest. In 2021, revenues are estimated to decrease by approximately 25 million, primarily due to the completion of public works projects offset by minor increases in charges for services and taxes, and estimates will be updated as more information is known in the following year. Here you'll see the actual general fund contribution by department. It's approximately $9.6 million, which represents about 6% of the total general fund net county cost. And further details are provided in each department budget. And you'll see here that parks makes up the majority of that 50%. Then I like to give you a few 1921 operational plan highlights. The land use and community services departments contribute 51 objectives to the 1921 operational plan. Major projects include the creation of a campus master plan, completing Leo's Haven playground at Chanticleer Park, and updating sustainability element of the general plan, and a major collaboration to create a one-stop permitting center for county development services. While there is significant progress needed in infrastructure and deferred maintenance on much of our facilities, we want to acknowledge just a few of the accomplishments of the land use and community services this year. From new public education programs around waste management and reduction to innovative new planning tools for increasing housing units through overlay districts, from completing the new mosquito lab, breaking ground on several high-impact community projects such as Chanticleer Park, Leo's Haven, and the Felton Library, our land use departments continue to work to protect the health, safety, and wellness of Santa Cruz County residents. The largest of the land use and community services departments will provide presentations on the regular agenda today, and the status quo budget proposals are included on the consent agenda for the Ag Commissioner, Ag Cooperative Extension, LAFCO, the library fund, the Monterey Bay Air Resources District, and the Redevelopment Successor Agency. Department heads and representatives are available here today to answer any questions you may have. And that concludes my presentation. Great. Thank you very much. We have one revision today's agenda, item 34. There's additional materials, revised supplemental pages 37 and 38. Great. Thank you. Thank you so much. Now it's an opportunity for action on our consent agenda. These are items 37 through 43 on today's agenda. First, I'll ask if there are any questions by supervisors. I just have a comment on item 39, the library fund. Again, I think it's proper to thank the voters for supporting libraries at the ballot box. It's allowed for rebuilding and renovating library facilities throughout the county. I look forward to the, especially for the Fulton Library opening early part of next year and then shortly thereafter, the Bola Creek Library starting renovation right after that. And I want to thank our library director, Susan Nimitz, and our friends of Santa Cruz Library's groups for their efforts on behalf of our library system. They've really had a focus on it, obviously, and made it, it's going to have a much better system in the very near future. And on the library fund, I see that we've added five full-time positions and half of those are going to go to the Fulton Library. That will require funding into the library fund balance for two years, but after that, glad to see that we'll continue with the maintenance of effort that we'll get. But I think that the people of Santa Cruz County have made a bold statement that they really appreciate their libraries and appreciate it very much for their support at the ballot box as well. Great. Thank you and agreed. Are there any public comments on the consent agenda? I'm Cheryl Bailey, project manager for Santa Cruz County Parks. And as you will note, that my position's being eliminated from the parks budget. And I think there's perhaps some facts and information that- Ma'am, I just want to, I think you're up next in item number 34. Oh, I'm sorry. This is the consent agenda. Oh, okay. I was thinking that was on the consent. I'm sorry. No problem. Okay. Hi. Good morning, Board of Supervisors, community members. My name is Lori Chamberlain and I'm the superintendent of the Live Oak School District. And I just came to speak and to support the Board's decision, hopefully, to approve the permit fees for the Live Oak soccer field. This is something that's been in the works. I'm sorry. You're up next as well. Oh, I'm so sorry. Ma'am, no problem. We'll get there. I promise. Okay. Oh, the ag commissioner, you are on here. Good morning, Chair, members of the Board, Juan Hidalgo Agricultural Commissioner. I just want to take a minute to thank your board and the CAO's office for all their support of our agricultural programs and the Mosquito and Vector Control Division. And also I want to thank my staff for their incredible work and commitment to provide excellent service to our community. And we look forward to continuing to provide good service. And thank you very much. Thank you. And thank you for your good work in our community. Okay. That concludes public comment on the consent agenda. I have one comment. Oh, sorry. Yes. Hi. My name is James Williams. I represent Friends of Coial Hollow. And I have two very quick items. I know you guys are going to be very busy today. Sorry, I think you're next as well. The parks is coming up next. Oh, okay. Yeah, we're on the consent agenda. So that closes public comment and we'll bring it back to the board for deliberation action. I move the consent agenda. Okay. So a motion by Leopold, a second by McPherson. And with just one brief comment on, in regard to the Ag Commissioner, I recognize that we talk a lot about planning in regards to cannabis, but there's a significant increase in the workload of facing his department as well and with the world of hemp coming on. So the board's going to have to consider as we do intake funds associated with cannabis cultivation and the CBT, we're going to need to seriously look at how his staff is impacted as well and whether we need to make adjustments to that in the coming years budget. Thank you. So we have a motion by Leopold, a second by McPherson. All those in favor, please say aye. Aye. Opposed? That passes unanimously. Now we're on to item number 34. This is the parks. Consider the 2019-2021 proposed budget for parks, open space and cultural services as outlined in the reference budget documents and schedule the proposed continuing agreements list and amendments to the unified fee schedule for final approval on last day budget hearings, June 25th, 2019, as outlined in a memorandum of the director of parks, open space and cultural services. The much anticipated parks. Much anticipated, it sounds like. Goodie bags. Thank you. As you're getting those, I wanted to highlight that on that, it says love in the hollow. So we'll be talking later about a free month in July because it is National Parks and Recreation Month, but we'll be doing free weddings all day on July 14th at Coyle Hollow. So that's why you have love in the hollow on that bag. And then inside it, you also have a sheet like this that will tell you about all the fun events in July that we'll be having for free. And that's also going to be talked about a little bit later. So Chairman Coonerty and fellow supervisors, thank you for having us here this morning. We'll start through our parks department budget for. There we go. Okay. Thank you. All right. There we go. So for the highlight, we're going to be going over. We have the overview are grants, upcoming projects, parks, objectives, challenges and opportunities and partnerships and special events for the highlights in 1819. Those are actually all supposed to be boxes that are checked, actually. So sorry about that. Those are things we accomplished. The act of net recreation software, Aldridge improvements, Shanna Clear is actually under construction. The Coastal Encroachment Program actually implemented and we have permits on file. Davenport landings actually out to bid. Hard to Soquel phase two and three are funded. Hidden Beach improvements measure G successfully passed, which is thank you to our voters and everybody else's support on that. The new concessions. We've started to get those right up and running for summer and the Pinto pump track completed. So down at the bottom, I'm not sure. I'm not sure. We've added some special events for the year. Several special events, ones that we're both partnering with and sponsoring. As we look at the overall budget, the biggest impacts are going to be in regards to utilities and especially water costs. They have gone up significantly as much as 25%. And we're also looking at the three additional positions we added as a result of measure G. So one of those was an unfunded maintenance worker position that we had and we funded that. We added a maintenance worker position and then also a park and rec specialist position program specialist. So the changes as I started to highlight existing staff costs. That's the biggest impact with utilities. Those are the two issues that probably hit the budget the hardest. Measure G additions also, which were anticipated and compensated for with measure G dollars. Our mid-year change in planning, which is a position that we're going to switch from project manager to a planning position. That'll save us about a hundred, almost $100,000 in the first year and then almost $200,000 each year after that. So utilities, as we mentioned, and then internships, we're looking at expanding our internship program. We're working with lead for America on one of those. We're working with AmeriCorps, of course, similar to internship programs, but we're really going to get down into meeting with each university that surrounds the area, even going over the hill and down into Monterey County and develop a very solid internship program so we can look at increasing our workforce over the future. Special events, as I mentioned, we're continuing to partner and or sponsor large special events throughout the county. Continue to do our outreach. We've increased the, we've doubled the size of our emailing list and doubled the size of our Instagram account followers and Facebook. Those are all things that we'd like to be able to get information out in a more 21st century type of way. And then the last thing, the storm repairs that we have, it's taken a couple of years and you may still see some of those in the budget. So the changes for 2021, sorry if I didn't highlight before, that was for 1920, this is 2021 now, keeping in mind that we're having a two-year budget. And just if anybody catches me say the word exciting, I just want you to know my staff is going to make me pay $5 each time, so you guys want to keep tally on that. I get a little overly excited about the budget so I'm really doing my best not to use that word. So anyway, as we move forward, we're going to add a quarter of time to a rec specialist position that'll be offset with increases in revenue. And then the utilities we're going to worry about, again, they continue to skyrocket on us and we're doing everything we can to modify the way we do business and find ways to do things in a more effective and efficient manner. Okay, so some of the increasing revenue to offset the expenditures, we already talked the coastal encroachment program and then concessionaires. Those are, we're finding great success with that throughout the county, finding new ways to do concessions. We're also going to expand our rental opportunities, possibly more weddings, and looking at areas that we didn't in the past, weren't able to reserve for picnics and or group reservations. We're looking at the potential to increase the CSA 11 revenue. It's $8.50 a parcel right now. We also are looking at park impact fees. We haven't really looked at those in over 20 years and they need to be examined. So improve utility consumption as we talked about and alternative options and then we're looking at continuing to reorganize and reclassify positions as needed. So grants, as you can see the last couple of years, we were looking at under a million dollars in grants, well under a million dollars a couple of years ago and now regularly hitting a million or more each year with the passage of Prop 68 and the implementation of the available grants through Prop 68, we probably will be looking at anywhere between $8 and $11 million a year for the next couple of years as potential grant opportunities. So we definitely want to jump on those. We also have contracted and we'll be contracting with a grant writer and I think that's the best strategy we have for looking at that. So for any projects I would normally use the word exciting here but I'm not going to, so I don't know, is saying the word exciting I may have to pay $5 for that one. I've counted three so far. Yeah I know, thank you. We're going to fix this budget problem right now out of my pocket. So it is nice to see over the last couple of years to really have brought all these projects forward and see the fruition of our work. The Felt Nature Discovery Park becoming fully funded and looking at getting plans drawn up. Hardest of Cal, C Cliff Village Park adding a restroom, Davenport Landing actually replacing the restroom. Live Oak Library Annex and also some of the associated deferred maintenance issues that go along with that which is also Simkins Family Swim Center so we have a lot of 20 year old problems there that we're going to be able to work on. The Farm Park which has been a long time coming. To get that, oh I got there's another one. To get that underway. Hidden Beach we have some improvements still to complete. We did ADA and now we're looking at the playground and then Quail Hollow actually getting some repairs to the structure up there so we can keep it in tip top shape. So looking at the County Operational Plan Park objectives we did our own strategic plan and got our own operational plan together as the parks department and now we're melding that with the county's over wide operational plan we found six different opportunities to do that. So as you look we really are hopeful that by June of 2021 actually we're going to create a new rec camp for pre-teens and teenage youth. This is an age group that is underserved in our county and needs to be targeted and provided opportunities to attend camps where they can develop skills and self-esteem. So also we're hoping by 2020 that parks will complete the construction of Santa Clara Park Phase 1 and Leo's Haven Playground Project. I think that's very realistic at this point considering that I saw the restroom going down the street today actually. So that's really nice. Not exciting. So and then 2021 we're going to complete the swim center deferred maintenance issues that we talked about. There's a lot of deferred maintenance issues that we need to take care of there. So definitely on our radar and something we're moving towards. As we look towards December of 2020 we also want to develop an internship program that gives the students the opportunity to learn our park functions not just the typical park functions but there's so many other opportunities for people to come and learn about parks and government in general. So we're really as I said looking forward to expanding our opportunities with local universities. And by 2020 in June of 2020 we're also going to work on our metrics for the maintenance section. In other words we currently have four reporting locations five reporting locations and where people go depending on traffic and how they get to different parks as the reports those occasions can be very challenging as we all know with traffic in the area and just schools and all that sort of thing. And so we're looking how they can more efficiently and effectively get their work done and navigate some of the obstacles that are there every day in addition to how they can improve efficiencies in the work flow all day. So this was also a primo project. Really looking forward to seeing how that comes out. And then we're also going to work on improving our community outreach. This is something that is very important to me and something I've wanted to do from day one and that is regular surveys of our park users and the community so we know that we're hitting the marks we need to with them that we're delivering the services that they're asking for and we hope to increase our social media followers by 25% by June 2020 as well. Some of the things we're looking at that are both challenges and potential opportunities because as we all know a challenge is always an opportunity. The deferred maintenance in our parks department as we are aware of in the past there were years and years where there was no maintenance being done, no deferred maintenance being handled and so catching up on that is an exponential number oftentimes and we still are looking at how we approach that and how we are able to accomplish some of those issues around the deferred maintenance. Homelessness, we all know that is a huge problem for our county our region and our state and really to some degree our country. So we are working diligently with all the other parks departments and often with other agencies to see how we can improve the opportunities for the homeless that we do have living in our parks that we interact with. We've also trained our staff on how to interact with them and we'll continue to do that. Hazardous tree removal always an issue for a parks department but we did have a significant event that happened down at Moran Lake and I think that is a focal point for us and I've got pressure from the planning commission as well to address that and as often happens the natural resource protection collides with our urban interface and so we have an issue where we have a butterfly habitat and trees that have a potential hazard so I think that's an example of things throughout our county park system where we do have trees like that and so sometimes one tree alone can be $100,000 to deal with and removal disposal so just a challenge to look forward to and how we get there. Youth programming, we don't have enough of it and we'd like to have the opportunity to provide more and how we come up with funding and how we come up with positions to do that is a challenge but our youth are underserved when it comes to recreation in the unincorporated areas. The park impact fee study bringing that to this board and getting approval and making sure that we are balancing a delicate process is going to be a challenge but it's also a great opportunity for us to get up to speed to where we need to be. CSA 11 assessment increase that's definitely a potential opportunity for us to bring in more revenue to get us off of the dependency we have on the general fund right now about 40% of our budget is general fund and as you saw the slide in the land use department area we are 50% of that we'd like to get that down and then park master planning development a lot of times parks department start with a master plan and then they build the parks we're kind of doing that in reverse but we'd like to see that we get at least a master plan down on paper and we can move from there so some of the partnership highlights this is only a small portion of all the folks that we are partnering with at this point and some of them are here today I saw in the audience and I definitely wish I could highlight all of them one in particular I wanted to mention was the Santa Cruz Mountain Stewardship Network which is made up of at this point 29 different organizations most of them government agencies some private entities like Big Creek Lumber and also from two different counties Santa Cruz and San Mateo County it's a very robust organization that ties us into a very helpful and beneficial network Land Trust of Santa Cruz County is one of the partners in there as well so special events as I mentioned these are all events that we're either fully sponsoring or partnered heavily in with and we have increased them each year and we continue to look for opportunities to do that typically these are fundraising events that go to our local youth oftentimes scholarships for them to participate in recreation programs or aquatic programs or sometimes it's just fun to have a family tonight so as I mentioned there's your all your free events that we're going to be doing in July in honor of Parks and Recreation Month I do think it's important to mention that this is a partnership with the City of Santa Cruz Parks Department the City of Watsonville Parks Department and Boulder Creek Recreation and Park District and the to some degree capital rec folks are helping out as well so I think that in itself is a huge benefit and although it does go all the way to the 31st I'd say the big culmination of this will be on the 27th where Family Fund Day is going to be at Harvey West so with that said I'll say thank you and I'll also back it up to that last slide so people can see that I think I'll back it up Thank you so much so let me ask if there are any questions I just want to say there's been a revival in the county parks department cultural services and open space and I'm excited about it it's really really great I want to thank if you want to know where that excitement comes from just looking over then Jeff Gaffney the director thank you for your enthusiasm your foresight and your leadership and everybody in the parks department staff it's truly great this has been our county parks because of some recession oriented issues that we had it's suffered the consequences for several years but now we're there's like I said a revival of sorts and it's really great to see that I'm really grateful to the voters of Santa Cruz county in 2016 for passing Measure G excuse me which was critical for initiatives such as the Felton Discovery Park next to the Felton Library unfortunately it looks as if some bids have come very high for that but we'll have to deal with that as we go along and also at the three additional employees that you have it's absolutely necessary to continue our effort to improve the offerings of the parks department I appreciate the progress we've seen in the recent years as you mentioned with the Highlands Park in my district the pump park in district 4 and Leo's Haven especially in district 1 that was quite a stirring opening that we had a couple months of several months ago now and I'm really excited also about the internship program in AmeriCorps and I see Linda Skeff out there she gets them to come back year in and year out and it's just fantastic what they have been able to do up in the San Lorenzo Valley in particular but I know throughout Santa Cruz county and I think that's going to be a tremendous benefit not only for the services and the opportunities it provides but for the hands-on that these people that are involved with AmeriCorps put into it they're great young people throughout the throughout the nation it's really great to meet them and share their enthusiasm they really like it so hats off to Linda Skeff and others who are so much involved in that program it's been terrific and I think that we need to you're right we need to look at a more reliable funding stream with that with Prop 68 that you had mentioned do you see is there anything we can do to make our applications for projects more competitive or how are we set to move forward and possibly get some funding from those grants that you showed in your chart I think that both the contract grant writer that we brought on board we're looking at how we can expand our fees whether it's CSA 11 and or impact fees those are areas where we can generate revenue to potentially match those grants that we need to and so I also think that our staff has developed really good relationships with a lot of the grantors and so I think that helps as well but in the long term we probably need to develop more revenue in the future thank you very much thank you for your leadership and your excitement thank you thank you thank you chair thank you for the presentation you know parks department is sort of our most interactive department with the community in which there's so many great partnerships we've seen that in so many different ways people contribute to the parks and the fact that we're that we're seeing the construction of Leo's Haven Chanticleer Park is a great example of a community coming together to support parks in such a significant way I'm very excited about the activity in our park system you mentioned Leo's Haven which is critically important and I go by there every day and look at the progress that we're making in the plant fund it had the heart of Soquel Park which I'm grateful for the staff support to get the grants to help complete that park but nowhere did I see anything about the farm park you were here a couple weeks ago talking about we're trying to get something done by the end of this year what's going to happen with the farm park we are going to be somewhat dependent on being successful with the grant we're going to apply for that grant in August and that is going to be where the majority of the funding will come but the funding that we have currently will pay for us to get to the design and potentially construction phase but if we're actually going to construct anything additionally besides what we talked about in regards to the pump and or bike track which is the biggest piece we will need help from the community members who stepped forward and said they would be willing to do that so if we do not get the grant we have that available to us the folks who have stepped forward and said they would help us build a pump with the bike piece we get done this year great I see the namesake of the Simkin pool complex built Simkins here he's been very generous and helped name the pool and one of the this year's in the operational plan that we're going to do a lot of deferred maintenance and I'm wondering if you could talk about when you see that happening how long will the pool be closed how will it affect revenues sure we hope that the pool will be closed no more than three months it will impact revenues we will try to do it in the slowest portion of the season we have already met with and have met with regularly and continue to meet with the city of Santa Cruz the city system and also Cabrillo on opportunities where we can send people who want to swim elsewhere we could provide staff and or support and allow that to be an alternative opportunity and so yes it will impact revenue and it will also displace some of the folks that go there on a regular basis we do anticipate giving them plenty of notice and plenty of opportunities it actually may turn out to be more beneficial in the end because we are encouraging the city of Santa Cruz to get Harvey West up and running again it has been used in a very limited fashion and so making that available year round would be helpful because as you probably are aware Simkins actually parking lot fills up these days on a sunny day and never I don't think some people in the room may have anticipated it would be get used as much maybe yourself but a lot of people when it was built didn't ever anticipate it would be used as much as it is so we look to the future we probably do need to look at other opportunities for swim centers and more places for people to participate in swimming great well do you expect that that work will be done in 2020 or 2021 we are hopeful that some of the work will be done in 2020 we actually just are looking at finally buying some boilers which the 20 year old boiler that has kept going and going is on its last legs that in itself is about $120,000 I think so that's one of the big items we have to drain the pool and replace the stucco those are all items that we would like to see coincide with the library annex construction so that all of the folks that come there on a regular basis won't be impacted over the course of three months here and then three months there if we could do it all at the same time so that being said we are looking at November the second or third week in November for the library annex construction to start so that's potentially where we could get the work done which also as I said works well for us in regards to the slowest time of the year for us at the swim center well I hope you'll keep us up to date about that that will be a big impact, that's a beloved community institution and both those additions the library addition and fixing the pool will become really important associated with that I'm glad to see and I want to thank our county administrative officer you as the parks director and the great community support to help build the shoreline soccer field that's Bill had a great vision about how to have an all-purpose field that could be used by kids and families all year round many hours a day just the community senator of Live Oak will be in the area and I'm glad that the county could participate in a small way in terms of waiving the fees for the project I was there for the groundbreaking and there were a lot of great donors there's a lot of excitement in the school district and I think this continues to help support families in Live Oak in such a big way and the soccer field will actually help the whole mid-county because there will be so many families who will be using it it's going to cost me $5 but I'm going to say I'm excited to Qing the smart park maintenance that you also have as an operational goal do you reach out to the colleagues over in public work because they have an asset database and is there a way to use that system to support what you're trying to do in parks? our superintendent is in charge of that project has been working with public works and we looked at many different models and ultimately we do have a very unique operation in parks and we may be able to use some of the tools they have but what we're doing right now is the first step in many so as we get further into the process the tools they have I think it's a great opportunity to build on something that we already used that is successful lastly I'm looking forward to doing our first Live Oak free movie night this coming Friday hoping all the equipment is ready to go but come out Spider-Man into the Spider-Verse Friday at Felt Street Park thanks for your work thanks for everybody's contributions to help make parks successful and it goes back to 2014 when we did when we were able to re-establish parks as an independent department because of Measure F 2016 they supported Measure S for the libraries in 2018 parks were the big part of the success of Measure G so people love the parks thank you thank you chair, thank you parks for all of your work the department that had very few resources leading up into the last couple years still has not been built up to the point of before the recession like so many departments here at the county and speaking of that I had a question I appreciate the priorities that you work with every supervisor here to help establish those priorities for each district and one of the things that I have noticed and Mr. Simpkins is actually a model of this is that there are community members who are sure that the parks department is really prepared either through a local non-profit or maybe you see a different model to actually accept these funds and find a way that we can construct things as a result of that so I guess my question for you is is there anything in the coming months or the coming year that you could bring for that would make it easier for the community to directly get involved in a way where people can invest in specific things be it elements at a certain park that people may want to purchase outside of just we have the bench program etc or maybe something even larger if somebody is looking to come in as was done in capitol for example you know Mark Monti had worked a deal with the city of capitol that in exchange for the fireworks and the money that was associated with it he built one park he is trying to invest in another one it just seemed like there wasn't an easy mechanism to get your thoughts on that for the county park system I would believe that as we have seen the county park friends organization develop and grow over the last couple of years and most recently we adopted an MOU with the board a very specific MOU I think we can do an addendum to that I think we should be doing an addendum we are looking at to some degree we want to make sure they are prepared to deal with that level of donation that level of specificity and also complexity so there is a lot of nuances that need to be in place and there are several models around the state and even in our region that we can use and we also are a unique county as everybody likes to highlight so to your point I absolutely want to do that and we will do that and we need to do that and I think it will take some of the MOU we have with county park friends and also probably working with county council and working with this board but I think that is very doable in the next six months to have something much more substantial than we do now in regards to those types of donations those types of cooperative agreements and private donors I appreciate that we have a lot of land that we don't use at parks or we have phases that haven't been completed in the case of the master plan for example at the polo grounds it took 30 years to get a bathroom in in the case of a secret village park we haven't even finished the first phase technically but there are multiple phases that still need to be done but you have people that are willing to invest in it and I want to ensure that we are not providing any block to that because I think that we have parks that could actually fulfill their need if we had a way an easy mechanism for people to contribute and be able to do it and so if you see those ways I encourage you to bring those forward to the board at the ordinance level or any kind of policy and procedure level let's make sure that we do do that and I appreciate the work that you do thank you Mr. Rezder thank you thanks for everything you're doing and the big difference between what 2015 and right now you could just look at the chart and it's really exciting to see that we're able to actually do something right now and so beach access always comes up and I'm kind of always surprised we're taxpayer money pays for all the roads that lead to neighborhoods police sheriffs and fire respond that's all paid for by taxpayers at large and then we can go on maintenance leading to and from neighborhoods and when a neighborhood shuts off access to a beach they're basically saying we're going to take advantage of all the taxpayer money leading up to our neighborhood and the argument that crime rates will go down in their neighborhood because they shut it off well that's true with any neighborhood if my area in Watsonville shut off access to our neighborhood and you had to get a key in there we basically just telling the public keep funding everything leading up to our neighborhood but don't cross and try to get to the beach so I mean we're dealing with that and how how is it going I mean we can argue basically when you if there's a big storm and especially I guess if you want to use the argument of climate change and all that it would be the state county and everybody taxpayer money trying to protect that beachfront property from actually eroding so I mean what time do we actually spend on fighting neighborhoods about beach access it's actually a very limited amount of staff time right now as we said in regards to the coastal encroachment program I believe you're referencing that that is a passive program and we've asked people to come forward voluntarily and also we are working with coastal commission on a regular basis for some of the bigger locations that have been large violators over the years also going to be doing a pilot project in the coming months that will take more staff time but relatively very small amount of time and a great return as far as revenue that comes in as a result of that so that was how we anticipated the program starting this is sort of that first phase and as we move forward in the next 18 months probably see phase two implemented and hopefully five years out we'll have a very robust and functioning well functioning program but that's true I understand the time factor but is it taking money away from the parks department no actually we've seen revenue brought in as a result of the program and we now have to make sure we work with the coastal commission to accomplish the tasks that we've agreed to with them that could potentially cost some money and also at the same time we will be vigilant about the revenue we use in regards to that so it doesn't take away from our department right and I guess something else I mentioned before too if we have park space and we have beach access and beaches that we're all inviting people to come to and then a neighborhood or a philosophy of building walls and building fences I mean I've seen that happen with schools and different areas the people that run those put up big fences have it locked up you can drive by the schools try to have your kids go down and play at a public school on a Saturday where they walk down there and they're locked out you know I don't want to see that happen in the county where we put money into the parks and then we build up walls and we're in a county that doesn't like walls in certain areas right but at the same time these same people will say well yeah we don't want a wall over there sounds familiar right the word but then we're okay with having a wall locking off our neighborhood our park area and everything like that so they can have their own personal use and our parks commission recently did it pass the resolution saying that they supported no more obstacles in parks as few fences and walls as possible and so that was something our parks commission did and obviously I'm very supportive of less walls and fences I want to make sure our parks are accessible absolutely and doesn't become exclusive the other would be hey thanks a lot thank the board and everybody and you for the pump track that we got in and it's being used I've driven out there popular it is the one little criticism and that's something we can work out later we did about 20% or 25% of the cost went to another department the planning department here in Santa Cruz County so I guess we're the ones who decide if we're going to be able to when we're doing something as a joint project that we don't get the cost we had to take parks money and give it to planning in order to do if it was just a small amount I wouldn't say anything but it was about 25% of the cost so maybe we can work something out where we can streamline something they have to do their work too and the way that currently each department tries to sustain themselves with the revenue they can bring in so we pay our fair portion but it is up to this board yeah it's kind of like robbing Peter to pay anyway thank you and this is really like I said exciting that we actually have a department because of funding and everything and the voters actually voted and approved Measure G I want to thank the voters on that one that was a very good huge thank you supervisor there's a couple points I missed I just wanted to thank the department for working with the Boulder Creek Recreation District a few years back we got some unfunded mandate money that each district was able to commit to projects or projects and the county decided to dedicate a large portion to the Bear Creek Estates program it's under the Boulder Creek Recreation Department and I want to say thank you for working out that arrangement and Hallie Green that held up that she is a tiger she's excitable to see how much she gets done and I just want to thank the Boulder Creek Recreation District and the county parks department for working that arrangement out people in northern Santa Rosa Valley are very very appreciative of that one other point on page 261 the parks completed a study what were the results of that it was in the last spring I think March of 2019 what did so that's where we're still that's the park impact fees that we're currently working towards and we would be probably working with the CAO's office and the board of supervisors in the next couple of months to determine what the best outcome for that is great we have a chance for members of the public to come speak to us I know we have several so if you're interested please come forward and line up good morning my name is Terry and I'm a physical therapist at Dominican hospital and I help get to coordinate our pet program if any of you are familiar with it I'll leave a few catalogs here in case you'd like to check it out we have been partnering with Simkins for the last 20 plus years and we rent pool space times a week through three quarters of the year and then once a week during the busy months in the summer and we can't be more grateful last year we saw over 660 participants in the pool and part of those people were patients in our outpatient physical therapy department and they're seen for a whole host of conditions that really benefit from being in the water I'm sure you all know the benefits of water but I'll review a couple so if you are in water up to your chest level you weigh only 30% of what you weigh on land so that allows you to do a lot more oh I didn't realize I was being timed I'll make this a little faster so okay fantastic can also help increase your lung capacity and improve your mobility and be able to help you manage your weight so we have several classes each week some of which are special for people with different disabilities we have classes for people with Parkinson's disease stroke, cerebral palsy, muscular sclerosis we have lots of classes for people with lymphedema which if you don't know is a condition caused primarily after cancer treatment so with radiation and surgery your lymph system is impaired and you can't manage swelling so you take on fluid and it becomes a risk for infection and can cause death so people get to manage it by doing daily massage and pumping machines oh dear or use the water so it's a much easier more fun way to do it so we also see people who are pregnant and then after pregnancy we have a list of typical things that happen as we age so for people with arthritis so I had a whole list of people that I wanted to go through but I won't do that I'll take a couple and tell you with Simpkins partnership we can really improve people's sense of community and inclusion and independence fun and health so just two quick examples one we have a woman who is a musician by trade she came to live with her family she has I'm sorry we can't if we could summarize and you can send us an email with all this information in general we love Simpkins we don't know what we would do without you we're super excited to partner with you really really excited thank you thank you from the entire community that we get to serve thank you for coming today good morning board members my name again is Lori Chamberlain I'm the superintendent at the Live Oak School District and I just want to thank you in advance for adding to your board approval the waiver for permit fees for the soccer field the Live Oak School District Soccer Field at Shoreline Middle School this has been a long time coming as I started to say it's been a three year plan and the project may be even more in Bill's mind but it's been a dream and it's really kind of the field of dreams just as Bill's pet project was the swim center working with the county now he's working with their school district to make sure that students have a safe place to play soccer the track team has a safe place to run and because it will also have a running path but the entire community has access to it so families will be there enjoying soccer adults in the community will have the opportunity to play soccer we're planning to add lights to the soccer field LED lights at face down so it doesn't radiate out and there will be bleachers and picnic tables so we're very excited about this opportunity we really appreciate the support we've gotten also from John Leopold helping us through that permit process and the way that everything works within bureaucracy and systems we know can be complicated and also thank you to Jeff Gaffney who was also there at the groundbreaking ceremony on May the 20th and obviously also to Bill Simpkins in total he has raised over two and a half million dollars one million of those dollars came directly from Bill and Bridget Simpkins and he's just been tireless in his efforts to get private donors foundations different groups to donate money Kaiser's also put down a fair amount of money in this project as they've also assisted the live up community in other ways in other schools so again I want to thank you all for your support this again doesn't just benefit our students but benefits the entire community thank you and thank you for partnering with us and thank you for your partnership on the Boys and Girls Club and the Cradle to Career program Live Oak is a great school district that collaborates with others to the benefit of their families and I really appreciate that my name is Bill Simpkins I'm with the soccer group first John thanks for helping us get that permit that's a few sleepless nights there I really appreciate your guys help on this with the soccer field we've raised two and a half million dollars so far and we're just about there and so hopefully we'll be done at the end of October but I think financially we're there Zach you know I agree with you 100% I think projects like this where you get public and private is the way to go I think it's a lot easier than you think if you have the right project when we did the fundraising I'm telling you I would get halfway through a discussion with the fundraiser and they go I get it how can I help and I think projects like this could we could be a model of what could be done with the county and the county doing this those kids and those families on a Sunday afternoon are going to be playing on that soccer field they're not going to know who owns the soccer field and they don't care they just know that they're playing on a soccer field and I think it's more more possible than you think again thank you for helping and one last thing chef does a heck of a job for the county I'm telling you he is the best thank you thank you where is the soccer field where is it located I didn't catch that soccer field is it on 17th avenue it'll be right next to the swim center 17th avenue so it's going to be the swim center the boys and girls club people be playing there in the evenings their kids could be at the boys and girls it's all works it's the perfect place for it Bill I just want to thank you for your philanthropy you really made life better for families in live oak I know your commitment to the community is very strong you do lots of things with the school district obviously the swim center would not have been this project your personal leadership to help make it happen is really spectacular and it's going to benefit families for years and years to come and the innovative way in which you've used the fees for the project are going to go into a fund to allow us to allow the school district to replace the materials over time without having to go out and do a big fundraising campaign is a great example of innovation to help the long-term sustainability of the field this is going to be a great deal you're getting a soccer field for 5 cents on the dollar thank you things written down hello everyone and thank you and I think there is a wonderful theme of partnership that I'm hearing today my name is Mariah Roberts and I am here supporting the department I'm here supporting our partnership with Jeff Gaffney and all the staff you all know me probably mostly as one of the moms behind Leo's Haven at Shannon Clear Park today Oliver is at a therapy session so he and Tricia can't be here but because of the partnership with all of you and with the department the park is under construction you saw a picture of our kids out there Supervisor Leopold was there as well as well as all of the staff with their hard hats on sitting on the machines having a good old time our kids are seeing that this can happen and I really wanted to come out today to sort of be proof of this idea that partnership can work we did we are we raised 2 million dollars of mostly small donations and now we have a public legacy project that will be here for generations more importantly it proved to anyone who doubted that our community can come together to support public space Tricia and I both are very proud to have joined now the friends of Santa Cruz County Parks and we look forward to figuring out how to make these partnerships happen how do we do it we are here and we are ready to go and we're continuing this partnership because the parks department has been an open, creative trustworthy and effective partner we're continuing because in the strategic planning process that we were lucky enough to participate in we heard from all of our neighbors how much they care about these places and we know that the parks department needs a solid financial foundation so that we can continue to bring in investment and create partnerships to improve these places so we're grateful for your partnership and all of the time that you give to support this department and we're looking forward to a lot of good work in the future thank you for your hard work thank you for your leadership on the parks commission and now the friends of the parks so continue that great work good morning everyone I'm Terry Corwin I am the board chair of friends of Santa Cruz County Parks formerly CEO and president of the land trust of Santa Cruz County and it was in that role that I learned that Santa Cruz County is a bit of an outlier in terms of low amounts of dedicated funding for parks and open space and it's actually I want to support our vice chair Mariah and her comments but I like to focus on director Gaffney's quest to convert general fund money to dedicated fund money and I think it creates an opportunity for creative problem solving I had the privilege of serving on the county park strategic planning work group and a goal of that community based project is to create dedicated and sufficient funding for the parks department so that it's not eviscerated the next time we have a recession which will happen as it was in 2008 so Mariah and I with the support of the rest of the growing friends of county parks organization are looking forward to meeting with each of you to explore ideas on how to make this so the voters of Santa Cruz County have consistently supported their county parks and open spaces via measure F measure D with the wildlife tunnel and the rail trail and overwhelmingly in measure G so I am committed to leading friends to play a key role in a new initiative so let's figure out a way to let the voters of this community have their say in supporting their beloved parks and open spaces thank you so much Jeff and for all of you for the work that you do thank you good morning everyone thank you for the opportunity to speak my name is Dave Ramos and one of the things that I do here in the community is I'm a treatment technician to Janice of Santa Cruz County and I want to say thanks and support for the parks department as well as for Simkin swim center specifically every Tuesday and Thursday we bring our clients our addicts and alcoholics to Simkin swim center to swim and this is an activity that is widely beneficial more for their mental health as well as their physical health this is something that's extremely awesome and through the generosity of Mr. Simkin's one of the other things I do in the communities I'm a radio talk show host for the veterans take charge radio show and I recently had a meeting with four veterans currently right now Miss Kim Rutherford is getting ready to take a handful of people to swim from Mainline Mainland to Alcatraz and the opportunity is just spectacular and fantastic so I wanted to say thank you thank you thank you very much thank you thank you hi good morning all thank you very much I'm Trudy Ransom I'm from the sub shack I have the Santa Cruz sub shack and also thank the county parks and everyone for giving me this opportunity for creating a second sub shack at Rio de Mar we're excited of all the work you're doing there I go down there weekly to sort of see how it's progressing and you know should take an opportunity and have a look at how it's progressing we're going to be doing some fabulous things working with the Aptos chamber we're going to be we've got the grant for the wheelchair access so I didn't really prepare for this today I was just kind of like come down and just say thank you yeah it's going to be cool thank you for doing all this we're going to be having another ribbon cutting when it's done and we'd like to invite you all to come down and we're excited to get the public out there to have some parks what you were talking about earlier I thought oh yeah we can do some youth programs there because we have some very cool youth programs going on at the sub shack in Santa Cruz thank you again thank you hi I'm Barbara Jordan with the Santa Cruz Pickleball Club you probably know us and we wanted to thank you all for supporting us both the parks department and Jeff and the supervisors in letting us run programs at Brommer Street Park in Willowbrook and in particular Supervisor Leopold for helping us work our way through the process to get our dream of four permanent pickleball courts at Brommer Street Park and they are being used I guarantee you there are people out there right now using them having towels down to dry off the courts we do kind of an informal tracking of how we've progressed over the years and I thought you might be interested in those numbers at Brommer Street Park in 2018 granted this is not scientific so but at Brommer Street Park we ran 81 sessions of three hours each averaging 40 people per session that's eight people waiting average every time we do our sessions I came up with this participant hour number I don't know if it's a real thing but that translates to 9700 participant hours at that one site in 2018 at Willowbrook which is a smaller site we use only once a week we had an average of 31 players per session which was 2400 hours of participant hours so I just wanted you to know that they are being used and that your support of our little sport I think is a worthwhile investment and thank you very much thank you Ms. Jordan all the support that the Pickleball Club offers to make those courts heavily used which is the goal and thank you for your support of the Santa Cruz County Board of Supervisors and our County Council's office in our annual competition and I am here as a member of the Valley Women's Club Board and the director of the San Lorenzo Valley Native Habitat Restoration Program and I would like to offer my support for the budget for the Santa Cruz County I've collaborated closely with the County Park since 2015 planning and hosting five AmeriCorps teams what was accomplished in the valley could not have happened without the strong partnership that exists between the Valley Women's Club Program and the committed administrative staff of County Parks Jeff Gaffney's support but a special acknowledgement of Eric Strum and Margaret Ingram who were crucial in the planning and organizing of a very successful year this year and they've also set the standard for what we'll be doing over the next five years our vision for the Habitat Restoration the San Lorenzo Valley became a reality because of our collaboration with County Parks they provided the living accommodation the staff to run the heavy equipment they also shared tools and supplied necessary materials and in addition they supplied a CPR class for all of the teams to become certified which was a big deal because AmeriCorps looks for these classes to be provided by the sponsoring entities these aspects of the partnership were crucial but equally important was the dedication of Parks staff to maintaining to a very high level the parks in the valley to the highest standard even when they were short staffed I support Santa Cruz County Parks and the ongoing work that they do with great enthusiasm I would also like to thank Bruce McPherson for his support of the team over all of these years he sets aside time to come and have dinner with us and and to come in and meet with the team so thank you very much for your support Hi, I'm Jane Mio Vice President of the Valley Women's Club Board and I'm here in support of the budget and one of the reasons is because it allows for the restoration work which is vital in the parks because that way you can have bird walks and trail walks and what you do up river matters down river I'm also the lead of the estuary restoration project which is under the Valley Women's Club and the co-linking is important also I love that the budget is having pre-teen teen camps because that is very underserved as my grandsons tell me. Thank you. Hi, I'm Sheila Delaney President of the Valley Women's Club we have a history of relationship with the county and the county parks we also have fabulous state parks in our district but working on the Felton Discovery Park we have collaborated with Boulder Creek Rec and Parks we umbrellaed the quail hollow friends of the park when they started and I'm looking forward to partnering and doing more work possibly in Ben Lomond which is the one place left that we haven't done some stuff so I'm very excited about this budget and I don't have to pay fine. Thank you. Good morning members of the board my name is Augie Dent and I'm here representing the Opelcliff Recreational District and I just wanted to come in and like everyone else express my thanks to Director Gaffney and his staff for the recent partnership we've put together to kind of coordinate the operations of the district and I think it's really been a great cooperation and great partnership so we're thankful so thank you. Thank you. Hello Board of Supervisors I'm Brian Largay, Conservation Director with the Land Trust of Santa Cruz County and it's a pleasure to address you today in support of the County Parks Department. The Land Trust is guided by a conservation blueprint which Terry Corwin pioneered a 25-year vision for the county that emphasizes core themes and parks is particularly relevant to a couple of them one of them is biodiversity as you know we are facing an extinction crisis county parks manages land where we have bald eagle breeding, coho salmon breeding, rare plants quail hollow park and we are greatly appreciative of the work County Parks does to steward those essential resources. We also have a healthy communities initiative around getting outdoors and staying healthy and I think sometimes parks are viewed as exhausting on the cake it's kind of an extra but I think it's important to realize that we have a crisis in healthy communities too whether it's physical activity and associated premature death associated with diabetes or a lack of community and time in nature which is associated with increased rates of depression and suicide or if it's the crisis of equity an opportunity for all people to enjoy the community and natural things that bring health and well-being to us and parks is at the front line in addressing those issues and a fantastic investment in preventative medicine that gives people the opportunity to stay healthy get healthy and choose their own path for how they are going to achieve that and I just want to express strong support for Jeff's leadership in making that a reality here. Thanks very much. Thank you for your work. Here I am at the right place in the right time. My name is James Williams I want to have two things to say I have pages of notes which I'm going to forget about because most of what I had to say has been wonderfully expressed already. I have two things. We have been in operation for a number of years when the parks didn't exist the parks department didn't exist and the county was in some hard budgetary times. We think we helped keep quail hollow park alive and well during those times. There's a couple things that we've noticed and I think it's important you folks are irresponsible for the macro overview the budget and so forth and so on I'm one of the people I wander around quail hollow and I talk to people who enjoy the park. People like us notice the difference we really do. Jeff and his crew, his staff and the board of supervisors are really on the right arc and you need to keep it up and the parks budget is critical to that effort. The second thing I want to say is I'm a grandfather and I'm also a follower of E.L. Wilson if you know his work in biology and his half earth theory. It's not just important it's not just nice it's critical for young kids to experience the outdoors. Quail hollow is just one example there's many others in the county in the state parks. It's absolutely necessary to have good clean accessible parks and I think Santa Cruz county is an excellent example of that very putting into practice that very theory so thank you very much for what you've done so far and keep it up and in your deliberations if you come across any excess money here and there the parks is the best place to put it. Thank you. Thank you. Good morning supervisors my name is Kate Minot I'm the parks commissioner at district and I wanted to thank each of you for your parks commissioners this is a great group of representatives and it's a great way for each one of us to know what's going on and other parts of the county. Thank you supervisor friend for bringing up C. Cliff village park this is something that has been on the forefront of and not to be forgotten so I really appreciate that I think that there's a lot of other initiatives that can make sure we get our even get into phase two so thanks very much everybody and yay parks. Are there any public speakers would like to talk to us about this item? Oops got. Hi my name is Karen long and I'm actually the president of the Santa Cruz pickleball club and I wasn't going to say anything because Barb did such a great job one thing that the pickleball has not addressed really or done any outreach for is children and this sport is phenomenal for children and if we can get them into playing pickleball at an early age and getting them out and moving and healthy and just appreciating the outdoors that would be phenomenal whether we put one court and one little neighborhood here or there you know since tennis has been unfortunately declining for whatever reason we don't know but to be able to put a court somewhere in a neighborhood and then to have these kids talk would be phenomenal so that just kind of came through my mind and I just wanted to say I hope I see everybody out there playing at this supervisors get together because it's going to be a lot of fun. Thank you. We will and you got to let us know if county council has been out there for a while. All right so that concludes public comment. I'll bring it back to the board for deliberation and action. If I could provide one clarification before you act on the budget regarding the supplemental item for the live oak soccer complex fees I just wanted to clarify that we're not waiving the fees we're in fact making a general fund contribution to pay for the fees and that is because legally most fees that the county charges cannot be waived impact fees other drainage storm drain fees you can't waive them legally there are some fees that we can waive but these are not those and so what has to happen is when we have a county project or other we actually have to make a general fund contribution to pay our fair share of those fees because we're considered just as every other user as a member of the contributing member of the public in those kind of impact fees. Thank you. Mr. Chair I'd like to move the recommended budget and note also that I think we've had more people speak on the benefits of our parks than any other subject matter that we've had to do so it's a small part of our budget but it's a big part of a healthy community and thank you very much for coming. McPherson a second by cap it any other discussions? Just one last thing I want to say Cheryl Bailey is here she's good her position is being eliminated in this budget but she has been a critical person in so many projects in the mid county and elsewhere the heart of Soquel project is happening in part because she's been able to shepherd that to write the grants organize the community meetings really work hard at that we have lots of parks that have Cheryl's fingerprints on it lots of redevelopment projects before that I've really enjoyed working with her she's been an important part of the county family and I just want to recognize her for that work because it's been outstanding thank you for that. so we have a motion and we have a second all those in favor please say aye opposed that passes unanimously thank you to Jeff and the whole team for all the really great work you're doing thank you very much our next item is item number 35 which is to consider the 2019-21 proposed budgets for the planning department including housing funds as outlined in the reference budget documents and schedule the continuing agreements list items for final approval on last day budget hearings June 25 2019 as outlined in a memorandum of the planning director and we have Ms. Previtz here to speak to us today morning chair and board and all the planning department and housing funds is pleased to be here this slide shows you an overview of the content of the presentation to take questions as we go or we can do that at the end whichever you prefer we'll start off with some of the accomplishments and what we're still working on accomplishing some key things in the planning department every section has been involved in some very significant achievements this year and these are just some of the highlights with regard to ePlan those permit applications continue to increase kinks continue to be worked out and we've set a September 1st date to implement a practice that nearly all building permit applications will be required to be submitted through ePlan so training sessions for members of the public are being arranged for July and August and there is already YouTube videos available online for how our customers can use ePlan proud to say that the team has made big improvements to our online permitting system so just three days ago members of the public will now be able to pull common types of building permits fully from home or the office so they can apply online for the permit they can pay for it online and they can print out their own permit right at home or at the office the first time they'll see a county employee at that first building inspection so no need to come to the county building and so we're very excited about that and we know our customers will really appreciate that within the building section also some very significant projects have been going on this past year and I want to particularly recognize a senior building inspector Sean Livingston who's been providing building inspection services to projects in Aptos the Aptos village mixed use project and the Rancho del Mar revitalization of that shopping center with respect to code compliance that's really having a great year as well we've fully implemented the administrative citation program and that's effective and I also wanted to especially note a major accomplishment of the cleanup of the Caler property up in the San Lorenzo Valley where many operative vehicles had been stored with environmental and community impacts and that has now been fully abated using county abatement funds and that was one of the priority abatements that your board directed a while back in development review permits activity is up we successfully implemented the new hosted rental program last summer with all 250 available permits being issued by March also the new cannabis permitting program began last summer it's challenging complicated program we are meeting it's challenges more applications are being submitted more being deemed complete we've had one approved and several scheduled for approval in the very near future including the Kitayama project scheduled for approval on July 5th so also in the development discretionary development side of the planning department there are several very significant development permit applications underway and also policies and housing section is continuing to complete the affordable housing code amendments and those should be complete by the end of the year as you know we've been working on the safety and noise general plan elements and associated code changes for quite some time the coastal bluffs and beaches in particular are very complex so you'll be hearing first the noise and airports components at the end of August and then the remaining portion of the safety element we've completed the seascape beach states combining zoning district and that will be submitted to the coastal commission in July along with the cannabis code changes that you're taking action on we've completed the pleasure point commercial area vision and perotola drive screenscape project and a significant effort is the Primo Pi permit improvement effort and that's well underway we've got three teams that are leading improvements to technology to our building permit process and the zoning and discretionary permit process members that'll include all agencies involved with the permit process all staff welcome to participate and encourage to but being led in particular by some of the managers and staff that have been through the lean green belt and continuous process improvement training as well as other leadership program so on the sustainability and special project side we're also very happy to have filled the last vacancy in our section we had struggled with vacant positions for quite some time and lack of resources as well so that things are really coming together nicely we've hired traffic and EIR consultants as well and your board will have a study session on that effort at your meeting of September 24th getting to the numbers now then this is an overview of the planning department numbers it does not include the housing funds for the coming two-year budget we're not anticipating a whole lot of change we are expecting some modest increase in development permit revenue year over year based on last year's actuals and projected permit levels over the next two years our expenses about are about 2.2 million supported by about 3.1 million from the general fund 1 in revenue from permit activity grants and other charges so that translates to a 75% cost recovery rate and this is a slide you've seen in past years that sort of tracks over time the gray bars show actual general fund support the green bars show what was in the adopted budgets so you'll see last year we had a pretty aggressive forecast for permit activity which didn't come true some significant development projects either didn't submit or didn't make as much progress toward building permits and of course we had quite a bit less cannabis permit activity than we had anticipated so all in all revenues average from the general fund average about $3 million per year over the past seven years and we expect that next year we'll have about a 2% increase in revenue over this year's actuals and a bit greater increase the second year of this two year budget so those again are the cost recovery numbers in terms of how self-supporting our department is through revenues grants and other revenues that come in so we're at 75% which is I think a remarkable number really and in part that is because of staffing we've been able to sort of hold staffing fairly constant even though some of the numbers of activities are going up so use of technology is helping us become more efficient and we're able to keep those staff numbers somewhat stable so this is an overview slide of the changes over the past few years we've held pretty stable at 67-68 filled positions we're nearly nearly completely full of our vacancies we've still got a couple but we're filling those in the coming year in order to meet our expectations about general fund contribution and also just the needs of the organization we are proposing to delete one halftime position and also we are unfunding the assistant director and we anticipate keeping that second assistant director position unfunded for the next couple of years we're and this is an overview of the staffing over time significantly reduced in the years starting about 10 years ago with the recession and the loss of the redevelopment agency we've been slowly building back up staffing levels we're very pleased that our department plays a strong role in helping to achieve the county's strategic plans and some of its key strategies and objectives relate very strongly to work that we have going on in our department over the next two years a major focus will be on the general plan local coastal program sustainability update and code modernization and that relates to the community development objective and so by the per the operational plan we're stating that we'll be completing the certification of that EIR by June of 2021 and that will be a long awaited and significant achievement that we look forward to another strategic plan goal relates to reliable transportation and so a part of that sustainability general plan update is the circulation element update so that will reflect a lot of the regional transportation commission's plans and priorities but we all are also doing a countywide study of local traffic conditions in the unincorporated area the analysis will reflect a shift to vehicle miles traveled consistent with the recent update of the CEQA guidelines and we're really going we realize how frustrating traffic congestion is in the unincorporated area and so our traffic consultant and the team will be really challenging ourselves to see what can be done to address traffic congestion and maybe some new ideas that can help out and then be related to the traffic impact fee program in terms of yet more funding for implementation talking a little bit more about the strategic plan and operational plan as it relates to operational excellence that is the the Primo Pi is one of the demonstration projects it's a complex demonstration project for the lean Primo effort and we you may know that we had a great team of staff from all of the permitting agencies spend a week in December of 2018 with a consultant many of staff also participated in the lean green belt training and that process has been invaluable with many near term successes we've got a program of continuing work efforts involving all staff and it will be a continuous process improvement you know we'll be working hard hard on it and probably never fully get done but there's a lot of exciting things that have been identified that can really help out so one of the efforts during that first week in December was the permit center group of people participating that developed a mission and vision and values consistent again with the county strategic plan and that's presented here talking a bit about why we were so eager to be a demonstration project in the lean Primo effort we interact a lot with members of the public we process a lot of permits we do a lot of site inspections lots of code compliance people public information at the counter environmental planning touches not only building permit but also discretionary permits to CEQA review we've got more and more activity happening over email with e-plans with building and zoning info lines and so thousands and thousands and thousands of interactions and a lot of opportunity to clarify streamlining and better customers through applying the tools of continuous process improvement during that first week this was one of the tools is used was I frankly forget what you call this diagram but they think of a lot of ideas and put them on sticky notes and arrange them by ease of implementation and how impactful implementation of that idea might be and you know paste them up into the quadrants and use that as a way to prioritize work on some of those improvement efforts and in addition to the Primo Pi and the code changes and process changes and organizational collaboration and trying to strive together to function as one development services center and we are excited to be working also on a physical manifestation of that and are beginning to look at floor plan changes and physical changes to our lobby and public counter area to really be able to implement a true one-stop public counter staff by all permitting departments and agencies so we are hoping that that is complete by June of 2021. At this point then I'm going to have Julie Conway go through the housing section of the presentation. Good morning board members. The planning department manages 19 active housing funds that are aggregated for budgetary purposes. The housing fund balances are typically appropriated in order to be available to commit to housing activities because timing of the housing fund will be uncertain. An example, the current fiscal year budget appropriated about $5 million anticipating support of the 17th and Capitola Road affordable housing project. This will happen next fiscal year rather than this fiscal year. The housing funds hold dollars available for investment are the low and moderate income housing asset fund or the RDA affordable housing impact fee fund and the remaining dollars of the plant fund from the pre-2011 housing bond which is where the housing services contract lives. This year's investment in the revolving loan fund for the affordable housing preservation program was established through the housing services contract and that ensures that the county will have the ability to preserve affordable home ownership units. The 17th and Capitola Road project is expected to soon be scheduled for public hearing for its discretionary permits and after that for a funding commitment will be recommended. Your board recently approved acquisition funding for the land property and that funding is expected to be expended in the next few months. The state has been reorganizing its housing grant programs with additional funding made available with the passage of recent bond measures. The housing section will have every opportunity to bring housing money into the county. We expect to learn in July whether a $3 million CDBG grant application will be awarded funding. That request included funding for construction of a new clinic for the Santa Cruz Community Health Center, rehabilitation of an existing farm worker housing property and a planning grant for domestic water and Davenport. The planning department is collaborating with the health services agency on a no-place-like-home program in an effort to create housing for people who are chronically homeless and have a serious mental illness. These units can be part of any affordable housing project throughout the county and the cities. The county health department is an applicant for all NPLH projects and the projects could add between 50 and 75 units in the coming years for this target population. Housing staff will work with partners to submit competitive applications through state bond funds and low-income housing tax credits. These projects need local match dollars to be competitive so using limited county housing dollars strategically to maximize the number of units created is important and of course housing requires adequate appropriately zoned land and the department is actively working on making that possible as well. As stated earlier, the planning department is working on completing amendments for employee-sponsored housing including farm worker housing and the department hopes to assist stakeholders and nonprofits to successfully implement these employer-sponsored housing projects in the near future. A key effort for the operational plan is farm worker housing and your board recently endorsed goals of providing 300 beds within small projects on farms and 200 units of family farm worker housing. The Atkinson Lane Lamb site is being acquired by mid-pen housing and this would be the first project that will work towards meeting the goal of affordable housing for farm worker families. Turn it back to Kathy. All right. One of the other county strategic plan goals relates to dynamic economy and achieving a dynamic economy in part relies on having housing for employees, being able to reliably get from point A on the transportation network and maintaining the quality and desirability of both natural resource assets and built environments of neighborhoods and the community. So those factors that support a dynamic economy as described earlier in this presentation are all factors that the planning department work plan activity supports to support achievement of a dynamic economy. We are processing several key development permit applications as mentioned before that includes a very large new medical office building, new affordable housing projects, a large shopping center revitalization project, and the seventh and Bromer visitor accommodation and housing project as some of the key projects will be processing. With regard to the sustainable environment, again there's that safety element that will hopefully soon be adopted and then it will need to go to the coastal commission for certification. That does meet certain fairly recent state laws that require the county to address climate change and other hazards. And with respect to the hazards a related document is making sure that the local hazard mitigation program is kept up to date and that is something that David is the lead planner on and ensuring that we get that done on time which is by December of 2020 allows the county to preserve its ongoing eligibility for disaster planning and disaster relief funds so that is an important document to make sure it gets done on time. Lastly then a big thank you to the planning department team. We're very, very fortunate to have such a dedicated and talented team. There have been many accomplishments over the past year and very important work ahead of us. So I extend my thanks to each and every one of them as well as to the planning commissioners and to the CAO's office, especially Melody Serino and to each of you board members. Thank you very much. That concludes the presentation. Thank you. I'll just begin by saying I just want to thank you for your leadership. You just referred to people making applications to the county as clients. That's a change in sort of a symbol of a change in culture and the e-permitting and the streamlining and the Primo and I thought your operational plan goals are really good in a step in a good direction and really simplifying the process for people and doing more permits with the same number of staff. So that's not easy and I know there are all kinds of systemic changes and cultural changes that have to be made but I want to thank you and the entire department for really, you know, grabbing on and being taking this with gusto. Are there questions? A couple statements and then questions. You have a full plate. There's no question about it. There's a lot of issues related to housing and general planning that you've got to come to grips with at the end of next year for sure but right in front of us and I want to thank you for making a difference in addressing our housing shortage. As I've said in 40 years I haven't seen the energy or the emphasis placed on the need for more housing in Santa Cruz County and to catch up is going to be very difficult and the accessory dwelling units, code modernization enhanced bonus densities and farm worker housing issues we're going to be able to reach those goals and there's a lot of issues that are, they're not moving targets anymore but there are opportunities for us to reach some of our housing goals. We, you, I appreciate having an additional planner through the supplemental budget and the work requirements you face I think that's well deserved and it's about time and I'm glad to see that we're finally moving ahead with the environmental review and the long sought after sustainable Santa Cruz County plan. You do hope to I hope that and I, from your presentation I see that part of that is to hopefully reduce the stress on our transportation network too. We've heard other people say about having people be home that they're being able to do their jobs at home so they don't have to make that which should be a 20 minute drive from Watsonville to be 40 minutes to an hour each way so I think it all comes together if we can get the planning structure right and some of the policies that we're trying to, some of our departments are trying to face here. Our office receives many concerns about the need for more code enforcement and you did address this. I mean we had I think 75 unresolved code enforcement cases in the Santa Rosa Valley which seems to be where a lot of those cases reside and we were able to address about 10% of them with what you have now do you think we'll be able to make a key one up in the upper Santa Rosa Valley? Do you think that you'll be able to resolve more of those issues then this year? Yes, I guess I'll use the opportunity to point out that if you remember a year or two ago we sort of collapsed all the different flavors of abatement funds into one fund so that we would have more flexibility for use and not be constrained to this type of abatement versus another. And so we brought to you some recommendations for key priority abatement projects that county funds would be used to abate and you endorsed those and we're carrying those out and we're nearly complete but that means that that pot of money is nearly exhausted. So we have not requested in this proposed budget new funding into abatement funds but I think that would be something to keep an eye on with respect to how effective we are going to be able to be especially with regard to some of those significant large abatements where the property owners are not properly abating. Other than that I think we have a strong team in the code compliance section if I were to be asked if you had one more position that you're able to fund and fill what would it be? It would probably be a code compliance officer in the code section. We have one position in our budget that is remaining unfunded. Well they've done an excellent job with what you have and it's a subject of conversation up in the Santa Onesville Valley and I think throughout the county. So if you could make a modest investment in one place that would probably be it. Yeah. Right. What timeline do you have now for creating the one stop shop with public works? With that I want to say this is another example of a collaborative effort that I'm really impressed with and I think the people of Santa Cruz County will appreciate for many years to come when we get this done and I just wanted to get an idea of the timeline on it and make sure that environmental health is really involved in that process. Yes definitely. We're working with public works and environmental health most prominently and also the other permitting agencies sanitation, fire, etc. It'll pick up more strength and speed as we get more into it but the hope is on the optimistic side we'd have a one stop shop at the end of 2020 realistically it'll probably go into 2021 before we're actually opening the door to a new physical space. Do you think that the permitting and so forth will help with that whole situation in some sense I guess? Absolutely. One thing to point out I suppose is that with E-Plan the metering that happens in terms of people getting in line signing up taking slots at the counter there's only so many people we can serve with E-Plan it's open 24-7 and so we'll be getting lots of applications and we'll be really needing to service that E-Plan system more and it'll be interesting to see how it affects volumes at the public counter I think we're going to be in a position to process more permits and there's efficiencies certainly with E-Plan is going to make our issuing those regular common types of building permits is going to reduce our workload as the customer is able to just apply and print them out themselves but it'll be interesting to monitor to see what happens but we expect to be issuing more permits more efficiently it'll be interesting to get some kind of a track record by say by the end of the year or the first year how that's going this is the year we're focusing on performance we're thinking caps on in terms of measuring right now how things are and being able to compare as we make these improvements with what's happening and with the approval of the state budget and the follow-up legislation but there's a real focus on housing and that's come as you've started developing this budget six months plus ago what the state has done in regard to housing in general does that create more opportunities to these 19 active housing plans or is there anything that's coming along that you expected or didn't expect there's quite a bit more funding coming out of the state and starting with the SP2 grant you recently at your last meeting authorized us to submit an application for $310,000 and that will help our general plan update and help us get ready for the housing element update, doing the EIR that's going to help a lot and then most recently there's I think you received a report just last week of another pot of money that's becoming available to collections of councils of government and so we're in the central coast kind of mega cog and as I understand it there's going to be about $850 million available to be distributed within the counties and cities of that four county region it will be a competitive program but there's a lot of flexibility with what we're going to be able to propose and so housing plans infrastructure master plans funding housing trust funds a whole variety of things and we're just beginning to get our arms around what that program is going to be like okay well thank you for keeping up with the challenges ahead and appreciate your work and everybody in the department thank you for your report and I was going to ask just in general for the public to know when we're we did things to speed up the process and in the same time for them to get a permit let's say to do let's say a half a bath to add to their house in general just a standard request like that how many permits and how much time would it take do they have to get an architect first to do draw up a plan no if it's just remodeling an existing bathroom you're not relocating or that would be the type of thing that I believe you're going to be able to do through the online permitting program so you might need an electrical or mechanical permit because you're going to need your plumbing or your new electricity inspected but we don't need a whole plan for it you know the bathroom already exists and you're just remodeling it so that would be the type of thing you can go online and apply for the appropriate kind of permits print it out and start doing the work and then call for inspection when you're ready for your you know your plumbing and electrical etc inspection how did we make that faster and also more cost effective than it was in the past I think just by what we just mentioned you'll be able to you know any day and any hour of the day you'll be able to go online and apply for and pay for and print out a permit so that's as fast as you can do it you'll have your permit and then you can start the work and so we expect you know that the cost will go down the more efficient that we can be the less it's going to cost the customer and I'll note that we have not increased our planning rates in about four years and that reflects the increasing efficiency with which we're operating so we're making progress on reducing fees and requiring less time to get permits and who goes on and inspects it as it's being built for example inspectors building inspectors do that work you bet okay and let's see on a renovation there's a percentage of the what is that percentage on the home that requires less less I guess paperwork are you talking about maybe non-conforming structures in the past we raised the percentage of I'm not quite sure what question you're asking if it's non-conforming structures it used to be more difficult especially for commercial properties to remodel and do work on structures that don't comply with current code and so we changed the way that we measure that several years ago to what's called a major structural components and more of a whole house look at a non-conforming structure and that has made it much more feasible to remodel existing non-conforming structures so that's been in effect for probably about seven or eight years a few years back we voted on a percentage I think of value for example somebody's going to put in all new windows what percentage is that I don't know is the roof considered just upkeep or is that a percentage of a renovation if you're just putting new shingles on that's not considered a major structural component so the roof is literally the roof framing that is considered in that calculation that's pretty much streamlined the roof but if they were going to tear out walls you know that gets more complicated then we look at percentages that's right anyway thank you very much thank you chair thank you for the presentation and the work that's done all the time I want to talk about some of the information that you presented here which I found very useful to look at those numbers of what's coming through the department those would be the kind of great information to actually have in the budget to share with us but one thing I noticed and you brought up the this potential staffing issue about code compliance the number of code compliance issues has dropped significantly and I'm wondering is that a reflection of lack of staffing or is it better compliance so what do you think that is so the percentage change the number in the far right column there is this current year as compared to fiscal year 11-12 and that was a year I think that it was only a year after I got here but as I recall there was a fair amount of purging of cases and that's somewhat related to switching to the new Hansen in for computer system old cases that had been hanging around and I think that we stopped those I haven't frankly done a full analysis of it says 920 new cases in 11-12 and I'm not quite sure why it was that high I think these days we're the compliance by mail in terms of warnings the administration citation program helping us to induce people to comply more readily rather than have it remain an ongoing you know problem so I think that those that tool has been very effective and again having the abatement funds and being able to tackle some of the things on our own that were significant violations that were just hanging out there so that's going on but we feel good about the code compliance program you know I will note that the cannabis licensing office also has two code compliance officers so that could be some of the reason why our numbers are down because we used to do more cannabis and now they're doing it yeah I mean I think that it's it's the part of the planning department which everybody loves to criticize the planning department until their neighbor starts building something and then they want code compliance to come out and they want us to bring down the hammer of God on them and they're always surprised when we can't do it as strongly as they had anticipated but it would be good to know more about that the I'm glad to hear about the E-Plan piece I think that's something that people will find very useful especially as people increasingly like to do stuff right from the comfort of their home building out and if we're able to process more applications that way does it create an impact on the inspection staff and how do we look at that yeah it could and we're keeping an eye on that we're fully staffed with building inspectors we were able to add one new inspector last year so we've got a fair number of our building inspectors I think only two of them have been there longer than four years but it's a great team they're efficient and they're hanging in there but we will have to keep an eye on that because with the ease of getting a permit we're hoping that there's less unpermitted activity and an increase in request for building inspection I also add down here the abatement funds that you talked about they have been very useful for problems especially in the rural part of my district to deal with cases and it seems to me that it's worthwhile for us to have money in that fund because we have some cases where we have to there's a part, there comes a time in that enforcement process where we have to make sure something gets done, the public expects us to get something done that's a problem we've gone to the administrative law judge, we've done everything and still that problem exists in the neighborhood and having those abatement funds I think when we put it all together was great but I think that it's useful to have money in that fund for to deal with cases because I'm sure we all have cases we agree so we'll be keeping an eye on that but kudos to Matt Johnson for the code compliance and Aaron Landry and the rest of the team they're doing a great job especially on those significant abatements that we hadn't done anything quite like that in quite some time so there's four or five significant projects that have been managed this past year I just think it's an important asset to have in looking at the strategic plan goals there's a lot of different things to say something about just focus on a few of them the permit center team by December 19 is great but the one stop permit center another 18 months after that it's just you mentioned that maybe that would be done sooner that's probably the number one complaint that we get from people is how long something takes to get through the process well I'll note that from an operational standpoint in terms of the collaboration and partnerships with the other agencies and working on streamlining that's going on right now so we're trying to view ourselves as a single team the premopai exercise has broken down silos that was really helpful for people to dive in and get to know better what each of the other agency partners do and you know we're really looking at every aspect of it and trying to get everybody on the same page even with regard to what's considered a completeness comment what's a compliance comment what's going to be a condition and when do we have to raise all these issues and do we have to raise them all right up front because that can be pretty imposing for some applicants so we're operationally we're moving toward a one stop shop it's just the physical manifestation of a space rebuilt and that's going to take a little bit longer we're going to do it we want to do it right well in many of these strategic plan goals there are some ambitious timelines and I know that this time next year we'll be looking sort of diving down a little bit more deeply into all those pieces and I look forward to that discussion across all of our departments but I particularly just want to mention that if that we have other times of the year in which we talk about budget and in November we'll talk about it before the process starts and in February and if you're sensing that resources are needed to complete these there are so many here that are important that it would be great to raise a hand then so we know and not just have to wait 12 months to figure out that we're behind I think it would be great it would help you out it would help the community out definitely help this board out and I look forward to that continued discussion thank you thank you chair again also thank you for the presentation the work of your team a lot of this has been happening in my district and so I know that we've had a lot of work with your department as well as with public works this year which that can become a one stop process would also make sense for us as well I mean as it stands now we sometimes even get confused of where something has caught up in the developer the applicant doesn't necessarily know they just send something into a system they're asked to navigate a confusing system and I think that it is sometimes hard for us to be able to explain to the applicant timelines or why one thing was returned in three days I agree that by which we have something that even just makes sense and is explainable I think is helpful I know that the board is very interested in looking forward to the sustainable both the code mod and sustainable happening in the next well I don't want to put a timeline on it but at some point in the near future there I will say that there are people that are kind of caught in this purgatory interim period right now that are operating say especially on the code mod maybe they've had a long term bed and breakfast or whatever it may be and it's unclear how whether they'll fit in the system or not and so what I wanted to ask is whether there's ways by which you did work with one business within my district in this regard but there's ways by which people can get some sort of clarity in the interim in advance of the board action because right now what we don't want is code enforcement on something that's been a historic use even though it may fall out of it with the code mod but it's a priority for some of these businesses in the interim what would be a process that they would take we have use permit it depends on which aspect you're asking about if it's commercial weddings on residential properties not associated with the bed and breakfast that's probably the one that's least clear because though our current code does not it only has the home occupation regulations the path that's available is home occupation regulations we understand that your board is not excited about that and we've had some applicants not to be successful in taking that path and so if we get interest we explain the risk to some of the potential applicants but in terms of bed and breakfast you can apply, that's basically a conditional use permit with the zoning and ministerial hearing existing permits if you're wanting to expand the nature of what you do or the frequency or the hours or what have you that there's an amendment process that's available okay, thank you in regards to housing we've made a lot of strides we're nowhere near where we need to be the state isn't anywhere near, actually the country isn't anywhere near where they need to be I actually was thinking about more of our zoning structure we're obviously doing something throughout with the sustainable Santa Cruz to encourage development of specific areas and I appreciate the work on the farm worker housing, realistically a lot of this is just what the state's already mandating that we do and providing a framework for it, have we ever when we, there was a lot of pushback on the state proposal Senator Wiener's bill specifically on zoning I mean I understand that I live in a single family zoned area but there's also a history of redlining of districts that created these single family areas which we don't really talk about for some reason and I was wondering whether or not we as a county or the planning department have ever looked at the historical maps and tried to do a sense of an overlay of how our zoning is compared to where we used to have in this county, directly discriminatory zoning policies as a way to help explain to the community of why things are the way they are and how things could probably change through zoning shifts have we done any historic work that way? Well, you know, it's certainly something that we talk a lot about and we know that they're in our community that there are areas that where zoning was used as that tool, those as you know, gradually over time that's changed where we've really focused is how is it that we can create the variety of housing types and I know you hear us talk about that a lot really is in only allowing single family to be built that inherently because it's the most expensive form of housing provides a discriminatory framework so we are very aware of that and of course we've been working towards kind of a gradual change of within the community to the point of acceptance of a great variety of housing types I mean we've done it with ADUs we've built around sort of the outskirts on parking discussions but I mean all these are really red herrings for what, I mean, let's be honest so we, these make substantive but not substantial changes in the trajectory and so I guess the question is once we move forward on the sustainable Santa Cruz absent state action although I think state action is realistic moving forward some sort of understanding may be exempted on a population side but maybe not on the transit side with what's coming down with the rail corridor ironically then what are we are we looking for ways within the single family zone to areas to actually provide for some sense of intensification I recognize not a popular stance to take but realistically given the history of what created those zones I think it's an honest look to take the unincorporated area well as part of the code modernization and the sustainable Santa Cruz county plan we are going to be revising slightly revising the existing residential zoning districts to clarify them but there'll be some modest adjustments there particularly in the small lot single family realm so right now our development standards it might be the same density but the development standards don't very well accommodate small that single family so detached single family homes but just on smaller lots and so that is something that's in the SSSE code mod that can help because we do throughout the county here and there we've got larger existing vacant or underdeveloped lots within single family neighborhoods that could develop rather than 10-12,000 square foot single family lots that could increase and still be detached single family but could get the numbers up on some of those large areas thank you seeing no other questions let's open up for public comment is there anyone who would like to talk to us today seeing none I'll close public comment to bring it back for deliberation and action so we've got a motion by friend all those in favor please say aye aye opposed thank you and thank you for your work and we're excited for all the happenings down in the planning department thank you very much that brings us to our final item for today which is to consider the 2019-21 proposed budgets for public works DPW as outlined in the reference budget documents and to schedule the continuing agreement list and amendments to the unified fee schedule for final approval on last day budget hearings June 25th 2019 as outlined in a memorandum of the assistant CAO and director of public works Mr. Machado thank you for coming thank you good morning chair Coonerty board of supervisors as you introduce me my name is Matt Machado director of public works and one of the deputy CAOs before I get into the presentation I think the down yeah thank you I would like to thank a handful of people that made this large lift to create this budget for your review start with our public works team we had a number of people involved including Kim Moore Steve Wiesner, Kent Edler Sonya Likens, Betsy Lindberg who's since retired but she had a hand in it of course and then I'd really like to thank our program managers it really takes a team to bring all the numbers together the ideas together the projects and so many of those are here today in the audience and I like to thank them and then of course we couldn't have made this happen without the CAO office Trish Daniels was very very instrumental and then Carlos and the rest of his team have been very supportive and I'd like to thank them publicly because they've done so much good work to to help bring our public works budget together today I will cover a handful of items the overview accomplishments some staffing our budget numbers operational plan highlights challenges risks opportunities and of course end off on recommended actions so to begin with a bit of an overview on our department I'll just highlight a couple of changes for this coming year that we have just recently implemented if you look at the first column the administrative services we've added process improvement that's not additional staff that's just an effort to put more focus on process improvement and truly everything we do is a process and so that means there's opportunity for improvement so we've tried to identify this as a point in our organization where we put more attention to it and this is the start of that under the capital projects real property is relatively new under this category administrative services under transportation you'll see fleet management that used to be under administrative services and now it's where it actually does most of its work with the roads team it also supports the other operations such as sanitation and our landfill recycling operations so we'll start with accomplishments from our fiscal year 18-19 and there have been a lot and a lot of times what you hear from us are our challenges and we will cover those today but it's always great to highlight accomplishments because the department really does great work for our community and so we want to highlight a few of those so this past year we did complete our Davenport recycled water project whoops sorry didn't want to do that quite yet for freedom we've actually put a lot of attention there and we're going to see a lot of this work happen this coming year this is our sanitation project this past year we secured $4.5 million in grant funding an additional 4.5 million will be through loans which will be paid back by our utility users this project will go to construction in the summer of 2020 so it's in design today but we're very happy to have funding in place and our finance plan ready to go the third item is the Trimbley pump station this is also in freedom and we expect this summer so that's quite exciting for the freedom area some additional accomplishments and Supervisor McPherson you mentioned the Felton Library which we're just as excited about it it's well underway we expect completion at the end of this calendar year which means that early in 2020 we should be occupying it and using it and very excited about that one additional item like to mention about the Felton Library is that we are coordinating a road resurfacing program in that area for 2020 so we'll have a new library and then in the summer of 2020 if part of measure D we'll be resurfacing those area roads so we'll have a really fresh look with new crosswalks and new striping to accommodate the new library so pretty excited about that additional accomplishments are the facilities and opportunity study that we completed the next step for that is to bring an item to your board this coming August to look at our long range master planning and our campus master plans but the facilities and opportunity study was the first step and then one of the improvements we see this as part of our process improvement was the implementation of a new procurement process we call it Cupca and it's the state program that we've opted into now it will become effective July 1 I will add that this will result in time savings and cost savings and what we plan for this coming year is to track that and we will let you know next budget season what kind of savings we actually saw that materialized throughout the year so we're really excited about Cupca and the new streamlining of procurement process. Chair, I have a quick question on that Mr. Machado what defines a small public project so the current law is less than 200,000 has a streamlined procurement process doesn't mean we don't bring items to the board it just means that we can streamline the bidding process it's a more informal process and does that apply then for CSAs that are looking to do small projects? Yes, absolutely everybody benefits some additional accomplishments we talked a bit about the continuous process improvement team we've automated a handful of areas you can see here electronic invoice scene for grant funds automated construction project bidding tracking and then improved contract processing which has saved us about two weeks which is great for considering the number of contracts that we implement throughout the year. Additionally some accomplishments that we're very proud of are our investment in our fleet this past year we've procured over $2 million in heavy equipment for landfill and an additional $1.5 million for our DPW roads operation I will add that our fleet operation is under relatively new management they're very data driven they have a serious focus on equipment use because the way the equipment is used in our department is that the more we use it the lower the rates can go and the lower the rates go then the more we can rent it out, get more work done which is a real bonus and then we can keep the equipment fresh and new as well so continuing on with accomplishments we'll look at some of our road operations this past year we completed nine storm damage projects with 40 additional in phase of development we completed two and a half miles of overlay projects and we completed our 2018 measure D six and a half miles of county roads resurfaced additionally we completed our payment condition survey which we gave you a presentation and I believe it was February I will add on to this these are the accomplishments of the past but we never lose sight of the future and so the coming future for 2019 measure D is an additional six miles of resurfacing and that project is anticipated to start construction so I thought it would be appropriate to mention today because it's so near term additionally in 2019 we will be programming our expanded RSTP the STBG funding for our federal aid resurfacing program and I'd like to thank this entire board for your support at the RTC recently do those projects start right in three weeks do they have to be done by October or November because of environmental issues or anything like that well it's best to have them done before the winter season it's hard to do some of the paving and striping in the winter months so the goal is to summertime get them done absolutely so let's dig into the budget into the actual numbers and so we tried to keep this slide as clear as can be we tried to explain the differences and I think that's the key as we move through budgets there's status quo but then when there's changes it seems to be appropriate to highlight what those changes are and so the first column under administration you see a change of about a million eight and I will tell you there's three components that's driving that change, that increase first would be the cost of staffing with benefits and salaries it is a status quo staffing this year I'll get to that, that's an additional slide but there is some additional costs due to benefits and salaries there are some additional costs due to overhead charges from the county level and then there's also an increase in expenditures through our CSAs and that's driven by the community themselves the CSA members under transportation we see a decrease a 20 million dollar decrease in budget now remember these are budgeted items these aren't actuals yet so in transportation we're trying to take a more accurate direction with our budget in transportation so that decrease of 20 million dollars is primarily due to storm damage projects and we're trying to budget the maximum local match that we have available and so we don't want to budget more than we can match it doesn't mean that we're doing less work I would actually say that we're proposing to do more work this year than what we've been able to in the past because we brought on more consultants and we're getting more streamlined internally with delivering projects so just because you see a reduction in budget doesn't mean we're doing less work I would argue that we're probably going to be able to do more work this year we're just budgeting more accurately to the level of match that we can manage in the special services column you see an increase of about 10 million dollars and this is primarily due to our freedom sewer project this is a pipeline rehab project the one I mentioned earlier where we had a four and a half million dollar grant and about a four and a half million dollar loan so that's driving that number the overall department total when you add them all up is about a reduction of about eight and a half million this slide just shows the status of our front of our staffing for the year it is a status quo we're not proposing to add any staff members and so we're holding to our existing staffing level so no change from fiscal year 1819 so here is our second year of the budget this is a two-year budget the 2020-2021 I will just briefly comment on some of these changes and so when we look at administration and there's a reduction in budget this is really primarily due to CSAs and so CSAs drove some of the budget up this year and next year we've budgeted them back to almost like a zero point because we don't have their numbers yet and so I suspect that as we closer to the 2020-2021 that some of those numbers may change but at this point our best guess is to reduce their budget based upon the current year under transportation the reduction in 2021 is due to completed projects and so we have a number of bridges that are proposed to be completed and resurfacing projects to be completed so a reduction for that category in special services the driving force here again is the Freedom Project we will have it budgeted possibly complete but if not we'll roll it forward and you'll see that reflected in the update for the next year's budget also the fixed asset budget is down a bit in special services because of the budgeting purpose there so that's the 2021 proposed budget so next I will cover our operational plan highlights and this is what you've heard a lot from all the other departments about the countywide plan and how we propose to operationalize that plan for public works we actually have 19 let me just say that photo I've never seen a more beautiful treatment pond isn't that great I agree maybe you should make a book of them yeah exactly so for public works we do have 19 objectives I don't plan to cover them all but we certainly could talk to them all if you like in this presentation I have identified six of them that I'd like to highlight and so we'll go through those individually there's actually two slides of these operational highlights the first one that you see here is under our focus area of reliable transportation the strategy for this first one is that we will implement timely quality repairs to increase road resiliency along critical evacuation corridors all of our objectives are to be completed by June of 2021 we held consistent with the two-year timeframe and so you can see that that first one is an effort to increase our storm damage site repairs the next two go a bit of hand-in-hand they're under our focus area of sustainable environment the strategy for both of these next two is we will advance policies and programs to protect and promote environmental stewardship and sustainability the first one is our recycling and solid waste really focus on organic waste diversion the second one there is our sewer upgrades trying to lift the moratorium in the Rodeo Basin and then the last one on this page is back on our focus area of reliable transportation under the strategy of we will prioritize local road projects based on daily usage and safety to efficiently maintain the county road network you see that we are targeting 25 miles over the the two-year timeframe we do believe that's a stretch goal as I mentioned earlier the measure D is about six miles a year we're hopeful that RSTP can make up the balance most of that balance but remember these are stretch goals so we're shooting for 25 and we hope we get there we will work hard to get there so the next operational plan highlights I'd like to bring to your attention the first one is again under our our reliable transportation under the strategy we will improve traffic flow to reduce intra-county travel times data is really important when looking at roadways and trying to come up with solutions we haven't had that program in the past and so this will be a new traffic program that we are implementing the second item there is for our zone 5 this is under the focus area of sustainable environment the strategy is we will work with partner agencies private water users residents and the agricultural community to sustainably manage water resources to meet human and environmental needs and as we've talked in the past zone 5 with the master plan will lead us into an improved CIP capital improvement program will lead us into an impact fee program where development will pay its fair share in a streamline fashion so this is a great operational goal and we're excited about that item and then the last one is not a part of the county's strategic plan but it's important and I wanted to highlight it to your board it is critical to operations and delivery of services and this is back on the fleet side of our operations and I'll mention it again we have proposed and are planning to put our fleet into its own internal service fund into a dedicated ISF and that will create fiscal protections and provide better focus on equipment needs so even though we have a number of accomplishments and goals going forward there are always challenges and risks and so we'll go through those to begin with our storm damage recovery and you've heard me talk a lot about this so I don't want to over do it but the hot items of course are the funding gaps that 5.7 million that first bullet are monies that were actually during the 2017 event and that we were not able to secure reimbursement for so that is a funding gap you've seen that we have a proposal in the supplemental today and it's a good proposal it cures this funding gap but it's not without pain of course and so thank you for considering that the second item is a recent loss of federal highways funds this is due to the time extension of March 2016 storms we are working diligently with a number of your board members thank you for your assistance pushing the federal legislation to stop this risk in the future but the 2.2 is real and it is monies that have been lost and we are working on a plan to implement those critical facilities without federal highway assistance and then the third item is a future risk of more than 77 projects we do have a meeting tomorrow with federal highways in Sacramento we're really hoping to get some guidance from federal highway staff so that when we submit our time extension that we could secure a yes versus a no in addition to our legislative efforts which are ongoing I'd like to thank Supervisor Friend for pushing the NACO element with that resolution Supervisor McPherson for reaching out to a number of his contacts in the legislation to get some attention there's a number of bills being pushed today to hopefully resolve these risks but for today it's still a risk secondly on the page we have deferred maintenance challenges and risks and this is ongoing and it's well known the roadside of our operation we have a $240 million deferred maintenance on culverts we have a $50 million deferred maintenance culverts will be a focus in these coming years to identify how we prioritize those needs we know the needs are huge we ce