finance committee to order. First order of business is the minutes. Let's do the three March 9, 2015 first. Do you want to see any corrections or comments? I have several on the public works budgets. Okay. Starting with maintenance of town fields. The second sentence that says the increase is to better balance the expense for the recreation which pays $40,000. I don't think recreation pays $40,000. The increase was to better reduce the DPW's reliant increasing reliance on the recreation's the recreation department's user fees. Come out of revolving fund and not out of recreation budget. And I don't think we voted $50,000 for that budget. We did vote $50,000. So what do you want instead of pays? I think it should read the increase is to help reduce the DPW's increasing reliance on the recreation department revolving fund. And the next correction is in administration. The second sentence you refer to the maintenance department. I think we should refer to it as the facilities department. The next one is snow and ice. The third line of this year's total cost I would write approximately $200,000 spent hauling snow and ice. It's approximately $200,000. And on the next page highway motor equipment repair. The third line I think it was better read the maintenance line item is less than recent years actual actuals because the director hopes instead of expects hopes to reduce costs with efficiencies. And in solid waste I don't the disposal what didn't decrease because of market pressure on the north and I would say that disposal cost is decreased in accordance with the terms of the contract. And my last correction is the amount voted for solid waste I think is $3,410,048 instead of $43 as long as they're with the dollar parts not the million parts okay are there any other corrections okay I have one question I'm not sure you know like the fourth line up reserve fund voted on the million dollar oh voted the budget of million dollar sorry okay okay there are any other questions comments motion so move second second okay move it seconded for except for minutes is corrected any other discussion all those in favor please say aye. Aye. Opposed? Okay. Okay the minutes from the 11th. Do I have any corrections? Yes. Just on the veteran services where you have it also reimburses 100% for flags on grades. Did you also add 100% for emergency housing assistance? Flags on grades and what? Emergency housing assistance. It wasn't the amount $155,000 instead of $115,000? Yes that's wrong that should be $155,000. Okay. And you need to correct it on the reserve fund on the back? Yes. Okay are there any other corrections on these minutes? Yes. Okay do I have a motion? So move. Second. Second. Okay any further discussion? All those in favor accepting the minutes for March 11th is corrected. Do you say aye? Aye. Opposed? Done. Okay. Why don't we move right into the capital plan? So we've got five seats up here, seven people. Okay. Okay. Thank you very much Mr. Chairman. I always move a little apprehensive sitting up here. I'm seeing the darts instead of throwing them. So first of all let me introduce the people out here from my right. Diane Johnson and then to her right Barbara Thornton. Diane as you know is the CFO of the school district of the Arlington school system. And Barbara has been on the capital planning committee for a long time and is a very active committee. And as you know from the other night she's also a principal mover in the facilities department. I haven't gone to the meetings for the last couple of years. My immediate left I think we all know is Andrew Kleinigan who actually has turned out to be the workhorse of the capital planning committee and I have to tip my hat and thank him for the great work that he and his department do. Over in the far corner Tony Lionetta who is our engineering techie and whenever we get into something that's over our head we give it to Tony and he sort of fleshes it out. And then Michael Morse is the deputy town treasurer who started this year and has been doing yeoman work on the committee. And then Brian Rary our vice chairman is does a lot of things including keeping Andrew and I accurate which is sometimes difficult. So thank you very much for having us tonight. I also want to mention there are two members that are not with us tonight. Ruth Lewis and Steve Andrew. I think they're both in Florida right. Ruth is an accounting school. So the list of all of the people on the committee is on page four in your booklet. And on page five there's an organizational chart. We've taken a cue from the finance committee and what we do is try to split the work up among various subcommittees that tend to work in the subcommittees for a long period of time. So we get a certain amount of institutional knowledge. And then you see the department responsibilities for each of the subcommittees below those yellow blocks. And please if you have any questions about any of this please feel free to ask. And some of you I'm going to just run through a couple of slides. Some of you have heard this before but it's always good to have a little bit of pressure force. And. Actually. I don't know. They haven't had a. Never seen the cap. Well we do get capital. The assessors like 20 years ago we had one but since then. So. That's a good question but we haven't had any requests. So. The. I guess the. What we sort of discussed from an overview here tonight is why we do capital planning and how our how our capital planning process works. And what what our guidelines are and what our objectives are. And on page seven there's four or five bullets there that basically sort of describe why we do capital planning. And in a in a couple of words it really is because. The management of the town and the people who work in the different departments in the town. They need to have some. Some stability and regularity and confidence in the tools that they're going to have to use in their jobs. And a lot of times that the acquisitions the capital planning committee recommends are big ticket items. I can't be made easily. And a lot of times these folks have to wait for their projects or wait for their equipment. But the planning process creates a consistent way of addressing these and eliminates uncertainty. If they if they usually at least it's been the practice if if the if a request gets supported by the capital planning committee. And they bring it to town meeting and capital plan soon or later that department will get its funding for the project that they're looking to accomplish. So that's sort of that's sort of stability and and elimination of uncertainty is really the objective of the capital planning committee. We also spend a lot of time trying to make sure that the request is valid and the money is right and it's going to be used well etc. But it's really a powerful tool for for the management and the workers in the town to get the things they need to get their jobs done. We have a five year planning process. I think most of you know this. And we have we'll be talking tonight about the budget for fiscal year 16 which is next year and then four years of planning beyond that. So we're looking at a five year planning process. We will talk about exempt and non-exempt spending. Exempt spending is spending that's beyond the limits of proposition two and a half normally approved by an override or a debt exclusion or some other referendum of the voters similar to the community preservation act last year. And non-exempt spending is spending that's within the limits of proposition two and a half under which our town budget can only grow year by year two and a half percent plus with plus new growth. We try to forecast the future budgets or actually it's become a lot easier lately because we work with the Long Range Planning Committee and adopt their forecast. And we plan within the five year horizon of the Long Range Planning Committee. We have about 29 years of successful capital planning within budget. In other words we'll talk about what I mean by within budget but we've been doing this for a fairly long time and it works pretty well. The request that this town and the school make for capital projects. You know always there's always pressure between capital and operating and so that both the town side and the school side have learned how to operate within those constraints. About I'll say more than 20 years ago I think that might have been prior to when Bob O'Neill was chairman I'm not sure. But the finance committee advised the capital planning committee that we should try to maintain capital spending including debt service and direct purchases to within five percent of the revenue of the town's non-exempt budget. And so that's that's where we have always targeted to wind up and you'll see as we go through this that that's that indeed that's what we've done in the past and that's what we're planning to do in the future. So with this background I'd like to just turn it over to Andrew who's going to give us a little bit of update on some of the programs that we've that have been approved by the finance committee and town meeting in the past. And those that have been completed and some of them that are in progress. Thank you Charlie. What I'd like to do is begin by talking about some of the projects that we finalized since we last met this time last year and then our overview of some of the projects that are in process and going to varying degrees of detail based on what is going to be covered later in the presentation by my colleagues on the committee. So the big the big project that was completed most recently was phase two of the community safety building which we're all sitting in tonight as you may recall phase one focused mainly on the terrace phase two was ceiling the envelope of the building. Brian will go into much more detail about this. It was a project that I certainly have challenges and thanks to the hard work of the permanent building community the town manager and a lot of various people not not to forget the people who actually occupied the building for the past almost two years of the project. They certainly withstood some challenges. We're pleased to report that the building is tight and planning for phase three is underway. Moving on. The Arlington Redevelopment Board has endorsed the master plan. I know many people in this room are part of that process. The capital plan over the course of two years invested just about $150,000 into that effort in addition to some funds provided through the CDBG program. I think it's something we're going to hear a lot about. I know you've already heard a lot about and you're going to hear more about as we went up to town meeting. But I wanted to mention the capital budgets contribution to that effort. Various roadways and sidewalks. We continue to maintain a pretty aggressive program with regard to roadways. We continue to budget $500,000 in Chapter 90 funds. The governor has released more than they had. The new governor I should say has released more than we've seen in about a couple years. We hope to be able to do a little bit more work and access to that. You'll see that if you're looking for it in the other category and how we define the funding sources because it's a fund we received from the state. In terms of cash capital outlay, cash capital, we continue the program $350,000 in cash roadway programs in each year of the plan. And then lastly, with regard to the current fiscal year, we've programmed just about $420,000 from override funds through the 2012 override. We increase that amount by 2.5% each year. I project to continue to do so in the future. With regard to sidewalks and accessibility, we continue to make significant investments in the installation of compliant sidewalk ramps. What you'll see again in the other category is $125,000 in CDBG funds and then another $50,000 for sidewalk improvements and another $65,000 to go towards the ramp program. When we began this effort, we had almost 1,000 ramps to do and at this rate we continue to make progress. Ongoing on water and sewer improvements, the town has continued to take advantage of when possible of the MWA zero interest loan program and some of the grant programs they had available. So last year's town meeting authorized the town to borrow $800,000 for improvements to sewer mains and facilities and $750,000 in water. That's in addition to cash, capital, line items in the water and sewer budget that contribute to this effort to including the Hydro Deplacement Program and whatnot. But when you combine water and sew it together, you're just about $2 million worth of investment on an annual basis. We've completed the design and the construction of both North Union Spray Park and Hibbert playground. As you know, North Union is a spray park that's adjacent to the Thompson School, very popular. We're pleased to be able to report that we actually went out to bid for both projects together and we're able to be both under budget. So that's what we have completed. Now I'll get into what's in progress. We're in the final stages of the Central Fire Station renovation. If you drive by, you will see it still fenced in. But I think over the next three to four months you're going to start seeing a big difference from the outside looking in. They've made a lot of progress. The project's still on budget. Again, Brian will go into much more detail about this. But everybody's slated to return to the building, including the shifts that are assigned to Central Fire, but also the administration functions of the fire departments of the Office of the Fire Chief, Fire Prevention, Training and EMS Management. I'll expect to return to the building. No, I'll return to the building. I'll go to the building on July 1. Again, ongoing water and sewer improvements. I've talked about those. One thing as you get into the water and sewer budget just as FYI, one thing I tried to do this year was break out a new operating budget, the MWRA Loan Program, in terms of the debt service associated with that, and the non-MWA loan program. So you can kind of see as a total how the two of those amount to. Various public works rolling stock. Director Rademacher continues to adhere to his plan for replacing fleet. That's ongoing. In addition to public works, we replaced $131,000 in police vehicles. Nothing was programmed this year in terms of fire vehicles. We're just about to wrap up, and I think you'll see an announcement regarding a public meeting on the planning phase of the comprehensive gateway initiative. This is probably the most significant investment in the gateways, almost each gateway, all nine of them into the town of Arrington that we've seen. It's going to include improvements to sign-inch landscape, hardscape. We've contracted with Landscape Architect out of Lexington, who's done some great work in designing some concepts for us. And I think some areas in which have long maybe considered blight or blighted when you enter the town, you'll see big improvements too. The design phase of phase three of the Community States of Building project is underway. The project will be putting out a bid shortly. The planning phase of the townwide voiceover IP phone project is also underway. The town contracted with a consultant that basically defined what our requirements were in terms of the townwide school in town. That is investment moving to a voiceover IP system. So one question we get a lot is, all the new buildings, they may be completed faster than we get the phones installed. Everything including the Thompson, the central, this building, everything will be wired for voiceover IP. So basically we just have to plug in. We hope to get that rolling in terms of out the bid in the next several months. And then lastly, we complete a design and preparing to begin construction of this bi-pontanus course. That's a quick overview of what's in progress. Excuse me, but I just wanted to mention that Laura Chesson, who is the Deputy Superintendent of the School, is here to support the Capital Planning Committee tonight in case we need help. And I want to thank her for coming and acknowledging her being here. Thank you, Laura. On to slide 10, reconciliation to the town five-year plan. So this is how we back into what we offer in the territory of the committee is a non-exempt plan. So the non-exempt budget, I should say. So the non-exempt budget, that's the amount in which we take 5% in budget, capital budget and capital plan. So if you see total town budget on the top line, that's the budget number for FY 16 through 20 that you saw in your budget book that was submitted by the town manager on January 15th. From that, we reduce things that are generally considered exempt outside the limitations of two and a half in regards to service delivery. So we back out to the MWA debt shift. I think everybody's familiar with that, 5.5 million or more 5.6. We also back out any exempt debt service. So that $2.6 million number you see for FY 16 is reflective of the current debt associated with debt exclusions for our school buildings. Nothing in that line includes sims debt. And then lastly, adjust for enterprise funds. So those are the offsets or other charges you make to other town funds. So basically we don't take advantage of charging 5% against those as a result reduced to what we call the adjusted total town budget or the non-exempt budget. Or I think what you see on the next slide is the pro forma budget. Let me add, there's a note there that says as of January 15th, these budgets including the 5 long range projections change depending upon what the governor and the house and the senate decide to do about local aid. So these numbers can change a little bit and probably will change before we actually bring this to a town meeting and move right up the Capitol report. But substantively, this is what it is. So moving on to slide 11, this is the five year plan in Fincon, in conformance with Fincon guidelines. This is the way we arrive at our 5% and really serves as the financing for the five year plan. And what I'll do is I'll just walk line through line is a couple new ones this year and I'll explain them as we go. So the first line is a prior non-exempt debt, so that is all debt that is funded within the limitations of proposition two and a half. That's all current debt that is owed on the books as you see that gradually declines year over year as it is amortized. The line before that, after that excuse me, is cash capital outlay. So those are things that the cash capital funds, things that doesn't make sense are not able to be funded under general law through debt service. So there's a lot of vehicle replacement there, studies at the committee funds, roadway improvements. And then you see a new non-exempt debt service. So again that is within the limitations of two and a half. That is what we anticipate being the debt service associated with projects approved and funded in FY16. And as you see the prior non-exempt decrease, you see the new debt increase and it comes pretty close to level service. Then we arrive at what we refer to as the total non-exempt tax burden. So that's the total of everything that's funded within the limitations of two and a half. From here we begin applying different offsets or adjustments. Some cash, some non-cash, and I'll explain them as we go. The first being Adjust for Rink Enterprise Fund. You'll see that amount be fixed at $83,000 through FY20. That's the plan right now. There's a whole slide on this a little bit later that I'll go into more detail on. But the $83,000 basically accounts for just about 52% of the debt associated with investments in the Edburns Arena. From there you'll see Adjust for Ambulance Revolving. Revenues from Ambulance Service. Some are deposited to the General Fund. Other are deposited to the Revolving Fund. We charge the Revolving Fund for debt service associated with the purchase of ambulances. The town owns two depending on staff strike. We run one or two. So you'll see that amount in each year of the plan. The next is our first non-cash offset. And that's Adjust for Roadway Reconstruction's Override 2011. So this is an amount that increases two and a half percent each year of the plan. And it's one of the commitments of the most recent override in 2012, which was to put aside $400,000 for roadway improvements. It's a commitment of the override. We pay for it in full in the non-exempt plan. But then we don't basically penalize the capital budget in its 5% by offsetting it by the amount that we invest. The next line is capital carry forward. So that is existing capital balances. So products that have come in under budget. There's balances left over. What we're able to do is basically collapse them into one line and offset the bottom line. In tenant funds, so town tenant funds. So that's revenue. The tenant receives 100% of revenue associated with contracted agreements for the installation of tenants on town buildings. But the wage and master in law also works. Let's say the MWR water tower. The town has a right to 50% of the revenue because the water tower is within the boundaries of the town of Arlington. So basically those two sources put money into our tenant fund. They go directly into the tenant fund. And when the fund was established, it was agreed upon that those funds would be used to offset capital costs associated with investments in recreation facilities. So we've programmed $326,000 for FY16. I can tell you that the actual investment with regard to debt service for parks and fields and buildings is closer to $500,000. So a very large portion is being offset by the tenant funds this year. The next line is one of the new lines. Urban Renewal Fund, Central School of Jefferson Cutter 23 Maple Street. So the Urban Renewal Plan was established sometime around 1984. And since that time a lot of the capital investments have been relatively minor. The bathroom improvements, small exterior repairs, all stuff in which the Urban Renewal Fund has been able to fund basically through cash. Now we're getting 31, 32 years out into more expensive capital improvements. So what we made a decision to do, and I'm not with the ARP because those three buildings still under their authority and are anticipated to remain under their authority moving forward, is to borrow through the general fund to make these improvements and then basically offset the amount of debt service associated with those improvements. To the Urban Renewal Fund. So there's really three major projects replacing the roof of the Jefferson Cutter House, which is not a great revenue producing property for the town. 23 Maple Street Front Porches in Historic District. So they replaced the porches there in major need of repair. And then lastly to fund the driveway and the turnaround in front of the Central School, which is a senior center. So those are the three big projects that we propose to fund. And again, it will not impact the general fund, but rather we fund it completely through the Urban Renewal Fund. The adjustment for Audison. We're nearing the end of that. We have it scheduled for FY16 and FY17. Again, we paid the entire, this is a non-exempt school project. So this was funded with no help from the MSBA or the former SBA. Rather we assume all the debt in the non-exempt plan. And we still do receive, I shouldn't say we don't receive MSBA reimbursement, but it's handled differently. The debt is not accounted for on the tax rate like non-exempt. It's actually a budget rather than exempt debt. So what we do is we offset basically a portion of what the MSBA reimbursement would be rather than penalize the plan. And then lastly, Adjust for 2014 Bond Premium. The town received a Bond Premium in their most recent barring, which happened in the fall of 2014. And just to access of a million dollars, we've applied the proceeds of that over five years. I'm going to go into much more detail on that later in the presentation. So after you apply the cash and non-cash assets, you get a net non-exempt plan, which we basically apply to the performer budget. You'll see we're just at 5% in FY16 and moving forward. That fluctuates. So in FY17, we're just about $35,000 over what the 5% would be. And then in 18, 19, to a much lesser degree in 20 are below the 5%, but on an average five-year basis, we're at 4.94%. Steve. Just a quick question if you want to understand the sheet. I'm looking at the first line of the third line, the prior non-exempt debt in the new non-exempt debt service. So if I look at the new non-exempt debt service in 2016, I have 218,600. Does that in FY17 go up to line one, or is it carrying? Carries forward on that line. On the same line, and that's why one line is going down precipitously, the other one's going down. And it also picks up the new non-exempt debt from the next year. It's edited in 2017. You've got the 2016 new debt and the 2017 new debt. Yes. Because each year we're doing more borrowing. And the first year we only calculate as a debt service one half of the interest rate, no principal. And then the second year you get the full interest rate and the full principal. Right. And so when we get to fiscal 20 and it talks about new non-exempt debt service of 3.8 million, it's 800,000 of new debt services. Well, it's all of this stuff in the plan, new in the plan. In other words, not if it's approved yet. It's all new in the plan. I get it. Issued and authorized. Got it. Okay. I'm sorry. One other question. In 2018, does the capital carry forward and antenna funds off that dropout? Well, it's in the reserve. I mean, we don't have to put it out. We don't have to use it every year. So we don't use it if we don't need it. It's a deal with the town meeting and the state when this was passed was that the funds that are painted on the antenna fund are used for parks and recreation. So when we have enough parks and recreation demand, either in direct new outlays or in debt service, we apply that. And if we don't need it, we leave it in reserve. Do you know what the yearly revenue into the antenna fund is? Just under 200,000. Okay. Is it possible to just say in one or two sentences, what the rationale is for all those adjustments? To provide an accurate representation of what we're actually spending on the taxpayers' dollars in the current tax year. Or to say, negatively, the capital budget is only, let's take, for example, the cash forward carry forward line. Okay. So let's say two years ago we bought a fire truck for $900,000. But we actually had forecasted to be $960,000. So that cash, both, there's two types of funding there. What we call cash is a vote and it's also borrowed money. Let's say it was borrowed money. So we went out and borrowed $960,000. But because of good negotiations, we only spent $900,000. That money has been bonded. It falls into certain categories. We've got it governed by Chapter 44 of the Mass General Law. So we can take that money and spend it on something else.  Similarly, if we borrowed money for a building, it would fall into a different category. But the money's there. It's been bonded and it can be spent.  We lowered the capital expense that the taxpayer has to fund. And that's why that adjustment is made. Because at the end of the day, town meeting and hopefully finance committee and town meeting, we'll vote to authorize the bottom line of those numbers. John? My question is... Andrew, the $200,000 premium, was that from the last bond issue? Was that all non-exempt debt? Okay. So if part of it was exempt, you would have applied that share to the debt service. Any other questions? Okay. So you have sort of a 30,000-foot or maybe a 100-foot deal with a finance committee. So now we'd like to go into a little bit more of the qualitative issues. We'll discuss the community safety departments, including the buildings. When we say recognizing the Community Preservation Act, as you know, the Community Preservation Act was passed last November. It's actually not going to be sort of rolling to the financial planning and budget until a year from now, the next fiscal year, not 2016. But we want to sort of accommodate and understand how we're going to recognize that in the town's financing, financial plans. And we'll discuss more detail in the bond premium strategy. And then there's some school things that we want to discuss and then the larger building projects that are looming out there. So with that, let me turn it over to Brian Rary, who's going to talk to us about Community Safety and Community Preservation Act. Thanks, Charlie. So this building that we're sitting in, I think everyone knows, has been under construction for several years now. Forever. In what was to be the first two phases of a five-phase project, the first phase was the renovation of the plaza up there and correction of the leaks that were plaguing the areas underneath the plaza. The second was the correction of the problems with the building model, which were legion, and many of which dated back to the original construction of the building, both some very questionable design and some construction that had, that bear no resemblance, to either the design drawing or the AS build document. It has, it's taken Yeoman service by the Permanent Town Building Committee and the architects for this project who were really to be applauded. Getting this done, even a year over schedule. But it has been, it has been completed. The building is watertight. It is, it is not leaking. The subsequent three phases, which phase three, four and five, as you can see on this slide, were to be, were to be phased over the coming years. In fairness to the police department that has suffered for, and fire, who've had to coexist in this building as well during this period. Given the disruption to their operations that they've already had and the potential savings in doing those three phases as one, one mobilization. It's been decided to combine them into, into one project. The funding for the design of which was in last year's capital plan. The funding for the construction is in this year's capital plan. As Andrew mentioned, it's going to bid shortly. It will be awarded after, after town meeting. We hope appropriates the funding for construction. And just for perspective, assuming that those numbers hold, the total eight-year investment in the building will be very close to 13 million dollars. That's the total for all phases? Correct. Moving on to the rest of the police budget. Some, some very sort of traditional cycles in these budgets include replacement of cruiser fleet on a three-year cycle and annual replacement of, of radar units and body armor. A couple of upgrade projects including the evidence processing lab, a significant upgrade of the capabilities of the, of evidence processing. Restoration of the firing range which was damaged by, yes, the leaks that took place over the previous years and updating of the, the closer to TV and building security systems. All of those, those were separate capital requests. You've seen them in out years in prior plants. They've now been folded into the renovation project into the final single phase renovation project. Other notable items on the, on the budget are the replacement and complete replacement of the portable radio systems will be coming up in FY 2020. That's a $207,000 project that may vary significantly from that number depending on some federal standards that are coming down the pike for interconnectivity of, of public safety communications devices. And finally last year a lot of people remarked on the fact that the new canine officer was a capital expenditure and we appropriated $10,000 for, for a new dog for the police department because the existing dog had aged out. The new one has been born, identified the way it works as a breeder, identifies a dog for the Arlington Police Department when it's born. It goes through many, many months of basic training and then a few months with the handler who's going to be working with the dog. Is there a problem or is it between the dogs? Oh no, there is. Yeah, the previous Dasty, I think Dasty still in service. Dasty still in service, yes. Yes, but, but he, she, he should, I don't know. We'll have, we'll have aged out by the time this, this dog is ready. What's your guess? I'm an age fan dog. I think 70 years. Well, it's a fascinating process. The dog, the dog, the new dog could wash out of training at any point in the process. There's no guarantee that, that's, but to have quite a start a little early in case this dog doesn't prove to be a good candidate. Moving on to the fire budget, the Central Station earlier is, is also phase two of a two phase project. The first phase was the envelope of the building which was successfully completed a few years ago. This phase is an entire interior rehab and the project is within its constituency project and within a few weeks of schedule. They've, they've been worked out between the architect of the permanent town building committee and the contractors and the chief who is a terrific client and has they together kept the project on track despite things like a major structural problem with the floor of the apparatus level which turned out to be a reduction of that concrete turned out to be very different from what was what was predicted when they did the original forensic investigation of it. But they recovered from that completion is still expected on July 1st. When that's complete again just for perspective the total four year investment in the station will be just about $8 million. There is no appropriation in this year's plan by the way for that station that was appropriated last year. And in fact there are no capital requests in FY 16 for the fire department. But looking ahead there is a request for FY 17 for a tower unit which is a ladder truck with a tower on the end of the ladder platform on the end of the ladder that's thought to be a much more effective piece of apparatus. That's a $1.1 million truck and the following year we're scheduled to replace a pumper to the tune of $600,000. As I mentioned with police the radio system from fire ages out after 12 years as well they're on the same cycle they will be replaced at the same time and with compatible equipment but what that equipment is again depends on what comes down the pike for federal guidance. Before we jump to the next slide I'd just like to mention that when this central fire station is completed in July 1st we will have completely renovated and upgraded three fire stations in town in the last ten years so that's some sort of a way of knocking this. This is more of a general question just looking at this and seeing that it's a four year plan and the money's already appropriate it actually takes four years to rehab that station time-wise to for a contractor to come in and do it or is that just because the funding comes in? No, it took about two years to start to finish to complete the envelope work and is that fair? Right and then another two years to do that and then another two years to plan and execute the interior. So that's just the real time frame? Actually the envelope was accelerated over the we did started that early broke breaking it out of the basic plan because pieces of the furnaces things under the gargoyles gargoyles they started falling down so it was a hazard to the firefighters and to the public so that portion of the project was accelerated and then we went into the normally planned phase That's what I'm hearing is that should basically the time it takes to build to do it Correct Thank you Oh, Alan In various discussions about regionalization a number of facilities in the community say the golden came up and I specifically remember the evidence lab and the shooting range as being good candidates for regionalization I was wondering if that's been part of the as the planning allowed for many other local departments that come in and share the facilities? It was part of the discussion in sort of in both directions Do we need these facilities could we share other people's or if we have them can we rent space to others The answer and the chief made a persuasive case on both of those that that Arlington was significantly benefited by having the facilities here In both cases you either have to send evidence out and wait for it to come back and pay for the service or you have to send officers to some other firing range to re-qualify periodically and pay them to do it And in both cases they persuaded us that it was worth upgrading the evidence lab and restoring the firing range Oh, still me So Many of you know I had very strong positions on the community preservation act but just to be clear I'm presenting the committee's position here The voters accepted CPA last fall Voting to impose a one and a half percent surtax on their property tax bills subject to certain abatements and exclusions That one and a half percent surcharge will amount to something just over a million dollars In addition there may be some there will be some contribution by the state We can't say what that percentage will be Those funds are restricted to expenditure on affordable housing historic preservation open space and outdoor recreation Some projects that fall under those headaches specifically historic preservation and recreation projects such as rehab of playgrounds are projects that or describe projects that are already proposed in the capital plan in out years And therefore being funded will be funded by non-exempt tax revenues The expenditures from the Community Preservation Act fund require approval by a community preservation committee which town meeting will be creating this year through a new bible So the committee doesn't exist yet The possibility exists for the kinds of projects that I just described historic preservation and recreation projects to be funded by CPA funding if that committee so recommends and town meeting approves again town meeting has to fund has to approve all appropriations no matter what the source The capital planning committee has taken the position that the town should have the opportunity to consider funding those projects with exempt dollars the CPA dollars And therefore we've set aside all of the the projects that may be eligible for CPA funding in a separate category called CPA to allow that newly formed committee and town meeting to consider whether it wants to fund some of those projects with CPA funding That will be up to that committee if for whatever reason those funds are unavailable or the CPA committee and town meeting declined to fund certain projects then the capital planning committee stands ready to reconsider them they have already been vetted by town staff that's why they're in the plan in the first place but and importantly nothing has been unfunded in fiscal 16 so the plan that is before you and the vote that will be for a town meeting fully funds all of those requests even those that might be CPA fundable in fiscal 2016 because there isn't a CPA committee yet there isn't the opportunity to consider funding those things through CPA Are those the item that I think Alex Correct. In the five-year plan yes In the five-year plan without a decision What page is that on? It's a separate separate document It's in the back It's a spreadsheet with the five years It's in the main one If you look on the second page Really? So we don't want to prepare for any college Excuse me Sorry We've seen this particular version A couple of questions about those projects Are they included in the five-percent calculation? No No In general Only in fiscal 2016 In general Would these be sort of do it or not do it depending on recommendation of the committee or do it now versus do it later or maybe mix it things Or if if the CPC recommends funding or not would that eliminate those projects or just delay them in general Or if the CPA you mix Which does mean if the CPC you said if somebody recommends funding or not Well it says if the CPC does not recommend funding it from CPA funding Meaning this community preservation committee Yeah we do have an equity planning CPC is commonly used across the state to refer to community preservation committee Here we've referred to this committee that way so we have to clean that up So community preservation committee does not recommend funding those general mean those projects will not get done or that they would be done sometime later as they fit into the usual calendar We have to look at I mean one of the things that there's a bullet here which you didn't quite get to Let's get something Yeah the last bullet which says the salvation of the CPA older projects facilitates the town's financing of the Stratton school project So in the current five-year plan those funds that might have been spent on the CPA eligible projects are being put into the financing of the Stratton school Now if you know I mean again I'm not going to speak for the committee here because we haven't really done that and likely we can't answer your question because we haven't evaluated on a case-by-case basis but if there was no CPA we still would have to fund the Stratton school would move out you know they might be the parks of recreation they might have been some other projects but we'd still have to face up to the Stratton school project Carol How is the CPA committee decided is there a format to the structure of the There is although the exact form of it will depend on the bylaw proposal that the selected bring to town meeting excuse me short version is that there are at least five members statutory there are five members each of whom is appointed by an appointing authority the planning board the parks of recreation commission the housing authority the historic commission and another entity that I'm forgetting the conservation and then there can be up to four other members so the committee between five and nine I believe the seconder select are going to propose a nine member committee so there's those five that are designated slots of four others that can be appointed in some other fashion that's right I think it's between the select manager is what the select appear to be intending to bring to town meeting it seems to me that this is on the ground about what would be appointed by CPA or not in CPC have you all thought through how that process might happen or are hard to know I mean it's hard to think it through when there's no committee I would say that for example the CPC capital planning committee has managed to work out a funding program with the finance committee that's been in place for 20 years with 30 years and has worked so there's no reason to believe that you couldn't do something similar with another committee I mean that's just because the committee just doesn't I didn't think it would be difficult just to know the timing and all that happened so that things that voted properly at town meeting until okay Jonathan what are you talking about just for 2017 it looks like when I can see that Halifax and Mass had up to a thousand $600,000 are there any other sounds about that well typically one recreation project runs anywhere from 300,000 to $500,000 so you know it could easily get to that number but I don't have the memory you're looking at it happens there's no major playground project so it's mostly with more it's mostly historical actually there is there's another there's another $550,000 for where is that Robin's farm just 1.1 million that's right if you look back under recreation on the 3rd to last point that's made constitute itself in the fall it can conceivably make some recommendations to town meeting next year so sorry so 2017 we're talking 1.1 million about that so we said earlier that it's about 1.5% surcharge is about a million and then there'll be some something coming to the state probably about 1.1 between 1.1 and 1.2 plus the state the state contribution this year was a high 20% right and the one thing the one thing to consider that obviously the committee has been created but you do have the ability to bond against it so it may not be all cash for all these projects maybe a debt servicing but so those are all the things that we decided and next year of course they'll have double two years two years of revenues I was going to point that out because it doesn't get constituted and the surcharge begins being collected this July excuse me by the time it makes its first set of recommendations it'll actually be able to recommend appropriation essentially two fiscal years worth of collections in year one okay do we we vote the capital budget as a dollar item not a line item we vote it by line item we vote it by the total dollar at town meeting we vote the lines you vote you vote the lines you vote the categories there's a cash category each item is listed but they voted in four separate votes right so we vote by category we don't buy we vote by line items of the of the approach like photocopiers in this park in that park well they're enumerated let's put it that way and the borrowing of peace I mean you don't vote you don't vote for every police officer by name in the police budget you vote personnel but all the positions are listed in your vote yeah it's the same thing same thing with the capital budget in each of the categories whether it's cash debt other or whatever it's voted by category and all of the things that are being voted are listed right the only reason I brought it up was and you can correct me probably know the community preservation committee will have to get approval by line item they don't vote both that's right there's a little bit of a disconnect they have a different process I was just trying to make sure I understood it is a little bit of a different process I mean presumably the community preservation committee will come to to FINCOM and be talking with the capital planning committee will go away to FINCOM's endorsement but that's true community preservation fund appropriation can be done by town meeting only with the recommendation of the community preservation committee and they do have to recommend specific projects correct what I was trying to do was I was trying to get to the thought of trying to navigate with the two and one of the challenges is I'm not thinking what happened but in theory the capital planning preservation committee can agree that this project that was in the capital plan is going to go out let's say in 17 it's going to come out of capital planning through the community preservation the town meeting can reject so now it's got a good back in 18 probably can see that okay I just wanted to understand mechanically if I had it correctly okay okay moving on Andrew that's new in the adjustments to the capital plan and it's Andrew thank Charlie so when we went line by line with regard to the financing of the five-year plan I had pointed out a non cash offset that was called the F514 bond premium so one thing we decided pretty quickly was that we needed to develop some consensus amongst the internal staff and with the capital planning committee as to how the town is going to apply bond premiums moving forward so just to walk through the slide bond premium defined in its most basic terms one time payment to offset higher interest costs associated with barring with regard to the most recent barring the premium was a million $78,000 and one of the things when talking DOR and the individual who audits us for DOR was that the proceeds from a bond premium must be returned in some way or another to the general fund so the town's policy was based on the following return funds to the general fund provide relief to the capital plan because we are incurring higher interest costs associated with barring with a non-exempt plan an appropriation from free cash which would otherwise jeopardize some of our commitments from the long-range planning not to go into a great deal of detail about that but one thing in talking to DOR is if we wanted to do a direct cash offset we would have to appropriate from free cash and we don't typically do that at how many other than 50% of the balances and operating revenue so we can rule that out pretty much we'll borrow full amount of needed to fund projects and equipment within capital budget there will be an application of non-cash offset to bottom line of capital budget and plan and that amount will be fixed on total amount of bond premiums so with regard to the current five-year plan there's a million dollar premium divided by five it comes $200,000 $200,000 $600,000 $600,000 I believe and we apply that in each gets us within closer to the 5% within the 5% in some instances so subsequently in every year we do that the treasure will release that exact same amount to the general fund so what the town has right now is a bond premium account you don't require an appropriation from an account like that to free cash rather when she closes out the end of the year she'll just release that $200,000 to the general fund so at the end of five years the million dollars will return to the general fund the capital plan gets relief in September with a non-cash offset and lastly this plan is supported by the town manager the comptroller the treasure of the Department of Revenue so we think it's a good way moving forward what we anticipate to probably be future bond premium so we've defined it as 2014 bond premium in order to apply the same policy as we move forward so next year we get another bond premium you'll see 2015 bond premium in that applied five years up so where do those funds show up in the fund? so basically you won't see it as a budget or an appropriated fund because you don't have to appropriate from the bond but do you have your show referencing your budget to your budget full cash so basically it'll be an amount released to free cash by the comptroller and DOI it'll be a free cash a bit of a paper transaction here the money is going into free cash but they're using it to offset bonds because the debt service is higher let me just let me just but basically let's assume the treasure goes out to sell some bonds and there's three bidders so two of them might say okay we'll buy these $20 million worth of bonds but our interest rate is going to be 0.25% maybe the other one says it's 4.35% and then another guy says it's 2% so one of the 4% guys in order to compete against the 2% guy says well I'm not going to lower the interest rate to 2% but I'm going to give you a million dollars in cash that's the premium so it's effectively lowering the interest rate and what we're trying to do here is capture the lower interest rate in the capital budget so that the employer is free to choose the lowest real interest that the town pays and not deprive the town the capital plan of being able to you know in an organized fashion plan it's future debt service that was probably confusing right what? so what did we used to do with Montgrain you said we used to get that money I don't remember when we had one it's it's really a product of the extremely low interest rates over the last four or five six years if you go back to 1995 the premiums might have been $1500 or something like that so it's it's because of these ultra low interest rates that we're getting these big premiums if the interest rates start going back the premiums are going to start coming down it's a probably a short term short term in a few years okay so moving on to the planning one more question what happens if it goes the other way in other words the anticipated interest is lower than what's actually statute doesn't allow for to accept discounts okay so it's you'll get lower premiums but you won't get discounts okay so next planning community development so let me suggest um Barbara you want to talk about the planning I do I've been asked by the capital planning committee to track comment and report on the long range master planning process I think this comes under the category of reporting I used in watching the evolution of the master planning process and I understand Carol Kowalski I've used the lens of for watching it of does the master planning process encourage the long-term fiscal stability of the town that's been my primary lens as I looked at it and I think there are a couple of things that I looked at particularly the focus on the opportunities to generate greater revenue in designated areas in the town and to focus on updating the regulatory tools in the town specifically zoning which is a very old it's a it's a binary system you can either build it or you can't it's a very simplistic blunt tool and zoning has evolved to give us much more control over how we want our town to look and Andrew part of the zoning plan is actually going to be what on the center looks like and how we deal with parking issues there and that's always a favorite subject of the finance committee so maybe thanks again Charlie so we funded the capital budget funded a parking downtown parking study a year or so ago the amount of $30,000 and the reason we want to bring into your attention is that and regulations were adopted by the Board of Select that I really think are going to have a pretty significant impact on not only parking regulation in our Lincoln Center but revenue generation as well so I'm going to fly through them if anyone parks in any of our meat and lots right now you know the technology is failing there have exceeded their useful life so as part of the plan there's going to be an installation of street metering so street meter just from about and from about mill to where the central station is and it will be the newest technology you'll be able to use credit card of corn right at the meter head very similar to a few parking David Square I think you'll see similar technology there's going to be a formation of a parking governance committee that includes membership from TAC the select man the town manager the treasurer serving the path through the parking clerk the police department and some other stakeholders and then the way we're going to handle proceeds from this obviously you know when you enhance regulations there's a violation impact and then there's a revenue generation impact right now we budget within in terms of revenue basically two money streams within local receipts one being meter revenue one being violation revenue so what essentially would happen is anything generated would hold the general fund harmless in terms of the revenue that goes to the general fund and we use the balance to budget and then everything in excess of that would be used to fund the acquisition of any technology that's necessary are any services that are required with operation of the meters and then lastly set aside some money to invest directly in the parking district so sidewalk improvements streetscape improvements lighting enhancements anything that makes pedestrian travel vehicle travel visitors residents visiting the center anything that benefits that area so I think probably as soon as next year in the other section of the capital budget you'll see some level investment in either infrastructure or technology associated with implement the regulations that have been adopted and then lastly just to summarize with regard to the master plan and the parking study there is no funds in the capital plan as of today so I'd just like to make sure that everybody understands that when we get this new capital equipment when you're in the Punjab restaurant and your meter's running out your cell phone's going to get a message that is time to put money in the meter you don't have to get up I have a question so in terms of revenue generation yeah they still have to settle on rates so there'll be a little bit of discussion there but it's going to be relatively significant I think the number they've been talking about is a dollar an hour and what they're going to do is they're going to flip it so right now you're going to have an opportunity to stay at a loss but you currently don't have with the concept of parking on the streets more desirable so we're going to try to have greater turnover so we're in the process of developing basically a program of budget based on revenue and I'm happy to share that with you are you going to be individual meters so what they're going to probably be is two meters two spaces two meters so two heads on one pole when I thought we had kiosks in the last year we did kiosks at $53,000 and the reason we didn't proceed is because we wanted to make sure we saw which direction this was going and whatever technology we invested in we wanted to make sure they're compatible so those funds you can use that as funds but he's going forward correct so we're going with Cambridge and Summable Rates not Lexington Rates right now not Lexington Rates like I said it's still a matter of discussion so that's why we're going to have the next committee but this will be next year right nothing's one follow-up is it one hour or two hours again those details are still still in the works okay Brian I'm forgetting that actual price you're going to have to hire a couple people to write parking tickets because the parking tickets like during Snowmageddon there's cross parked everywhere and no tickets on anything in response to it but you're going to have to I assume at least hire one or two people to maintain staff with that because I've spoken to the guys that are they're right in the parking tickets and they're only supposed to go to certain places and things like that yeah it's it's part of the whole plan to fund those costs and that would come from this revenue wouldn't come from the the expectation is the general fund on the revenue and expense side will be held also quick question can you give me consideration to kiosk I know you're going to have the kiosk inside the parking lot but that makes sense but a number of communities have them on the street so that you not you don't have a meter every two parking spaces and you can go to that kiosk and you can get your tickets and go basically any place where there's a parking space on the street we talked to a lot of people about it and it's been done the decision was made here to do the meter spaces Brookline had a particularly bad experience they did the kiosk and they wanted pulling them out because there was so much concern from the elderly community and the disabled community about having to travel further in order to access the kiosk but that being said it works very well in a lot of places but I spend a lot of time in Brookline I think they've tried everything so it sounds a little bit like it could be an enterprise fund was that considered right so there's some we've talked about it there are sections of general law that allow it to operate essentially as a general an enterprise fund without actually being one there's some language very specific to the administration of parking and parking revenue so I think we're looking at those options right now but essentially it would operate very similarly using parking meters as revenue rather than regulation and based on what you're saying I'm hearing a lot I'm hearing a lot of excitement around revenue and not a lot of focus on regulation and I think that we're much better off with the focus on regulation rather than revenue and one of the when we actually put out the RFP for the study we basically said that the focus of this is about parking management rather than revenue generation you know the goal is to better manage and we can make improvements to the district it's a plus right? Edward's a reason sure so there's been some discussion surrounding the the charge backs to the Edward's arena enterprise fund in regard to capital improvements so I'm going to walk you through this the first line on this spreadsheet is existing rent debt so that's debt service associated with basically two two bar rings that are still on the books you'll see how that looks over five years the FY16 capital budget includes $275,000 in investment and electrical upgrades we've projected debt service basically fixed amount in each year of the plan so those are the things that are actually planned at this point so what I'd hope to do is basically show you that depending on which direction the rink wants to go in what they would be able to contribute to the debt service associated with the rink the commitment certainly to the past several years has been that the rink needs to offset 50% of the debt service so in 16 you'll see their offsetting just under 52% with the new debt service in 17 along with the existing debt service you'll see that actually goes up to 70% and that's because they're planning to increase their rates by $15 an hour and Eramar goes on specifically to debt service and that comes to about $27,750 so the way it works right now is of their rate of approximately $290 $45 each hour block of time goes to a debt service that's why when you're looking at that budget you see an expense $83,000 you see revenue $83,000 it's just how they break it out and then beginning in 18 there's discussion nothing's included in the plan right now for a much much more significant probably to an $800,000 project that would include the renovations and the enhancements of the locker rooms initially this came to the capital planning committee this year as a million dollar request electrical in the locker rooms together and we concluded pretty quickly with the support of the director of recreation that it probably didn't make sense but what he's going to do in the next couple of years is have a discussion with the ring folks and the users and that if they increase rates another $15 so basically $30 over a two year period is that worth having an enhanced facility there's no decision that's been made what I had hoped to do is just show you that if they say yes it's worth it and yes we're going to increase the rates by $15 an hour we still offset the debt service by 50% and so again the entire plan has incremental increases and there'll be a lot more discussion as we move forward so the next subject is the town-owned buildings and so there's really two plots of town-owned buildings is the urban renewal fund buildings which are basically outside of the general fund the central school with 23 Maple Street and Jefferson Cutter House one tenant in 23 Maple several tenants in central and then the chamber in the Dowland Art Museum in Jefferson Cutter the current fund balance there is $290,000 again they fund all their capital they fund their own expenses and then they also provide relief to the general fund in the form of paying 50% of the salary of the building manager the building craftsman and 50% of the administrative assistant in the planning department who really processes a lot of the bills in the building the Gibbs School everybody is under lease through FY17 part of the the last renewal process they not only pay their rate which escalates to 2% each year they also pay a capital contribution the same holds true with the Department of School their lease is set to expire in 2019 the Dowland Library which has one tenant it's ACMI the lease is currently expired we're in the process of discussing whether or not we're going to begin negotiations I expect we will relatively shortly Ryder Street the current lease is through the end of this fiscal year but there's at least an effect that will extend five years beginning July 1 Mount Kilboa House is occupied we collect just about $2,000 a month there and again that lease expires May 31st of this year and while you may not see it with the Dowland Library this year all buildings are projected to show positive cash flow by the end of the year what I did to try to illustrate an accurate picture is I applied any debt service costs associated with the buildings so all the debt associated with the general fund buildings is funded through the capital budget but what I did is I pulled it out and I applied it as an expense to each of the buildings so that the finance committee could see an accurate depiction of whether or not the building was being profitable based on not only the rents and the normal expenses we incur but also the expenses associated with capital investment so that's what we are if the committee is interested I have a report that goes into much more detail on each building that I'm happy to share with the finance committee would you could you email that to Gloria sure and then Gloria should chip it around okay the next brief update on Sims this is the last capital budget being that we are going to be reporting on Sims in our view this is now history very quickly as of August 2014 100% of the condos townhouses have been sold 90% of the rental units have been leased there are some units still available this year in FY15 the projected tax revenue from the Arlington 360 project is $909,000 an additional $162,000 associated with Brightview assisted living for total tax revenue generation from the project of just under 1.1 million we still anticipating retiring all debt associated with the project with purchasing the property in 2022 the FY16 debt service payment is $674,675 obviously the revenue from the project clearly offsets that therefore there is no longer going to need the rate of revenue on the tax rate in the form of excluded debt to offset the debt service cost how's the Brightview assisted living filling up so it's been successful so far okay here but you don't know how to fix this no but I can find out there next subject is a this is perhaps a new term that you haven't seen before it's sort of evolved in our discussions of capital planning committee and that's this planning for the quote unquote civic block campus and Barbara yes thank you the civic the civic block is the area that includes the town hall central school make the street library et cetera it's that it's that general area and I want you to visualize it as a city block that's potentially an iconic town center for Arlington and for Arlington government because we are being asked to make piecemeal investments on individual parcels one at a time and I think we're being short-sighted in not thinking of it as a city block and whether we want it to look like for the long-term future you'll see in the in the budget we have some expenses for the senior center feasibility study which is the central school and some much more hefty investments down the road over over half a million dollars in just making the improvements for what that current use is so what when we look at this I think it's important to think of the campus think about what careful smaller steps we're going to take as we step into a bigger picture of the future rather than just incrementally making decisions that's kind of how we're looking at it for example some of the questions that we are hoping will be again to be answered or at least asked in the initial feasibility study for the senior center is are there other space needs in the town that could be better fulfilled in that current space and might the senior center be better someplace else switch a little bit are there opportunities for generating revenue in some of these facilities that we haven't looked at are we maintaining physical assets in a way that we need to for the use that we're thinking about that particular piece of this civic block campus the Wittermore Robbins house and the carriage house and the cottage are one significant segment of that if you have tried to park in the parking lot of the Robbins library you've no doubt run into the Wittermore Robbins house and the two yellow buildings in the back those two yellow buildings in the back are now unused and what their future and they what their future should be is something that needs to be determined and I think to quote Charlie it's probably over our pay grade to do that the senior center again we have been asked to fund a space utilization study for using that central school as a as a senior center but there may not that may not be the best senior center that Arlington physical space that Arlington can provide for seniors we're hoping feasibility study will raise some of those questions they are looking to fix the circulation in bathroom access problems but they're also looking to create a space that would be more attractive to young seniors more for example so there are a lot of things to think about as we think about that building same with the central school overall without that space and we make money but maybe we would be better off using it for internal use ourselves thank you Barley just a little note at the bottom is she here the graveyard is that for parishes or is that a town graveyard that's an interesting question I didn't consider part of the central block does anybody know it's this town really that what was the previous use of the carriage house in the cottage carriage house I think has not been used for a decade or more the cottage was rented out up until this past year and got so many problems with the was rented out in this exchange so the Wittemore Robbins house runs events and there was sort of a trade we'll let you live here with the people to take tickets or lock the doors or something like that but there were problems with the building which required replacing the windows and making some code fixtures in it if it was going to be a rental property so it is another example of a rental property that the town sort of backed into discovering that it was operating and at that point we said wait a minute let's talk to and there was I think a general feeling that we really maybe didn't want to be in the business of owning one rental property at the end of the lane there so then so okay and so here totally vacant we are trying to that it was also used as a transitional house but you may know is that how long that was messed up so people would so the young women from Jermaine Lawrence would come and live there that's interesting so I think I think we had a lot of discussion about this at the capital planning meetings this year and there are certain departments in the town that are proposing to do things here with really good intentions and what I would call entrepreneurial thinking but there's also you know hidden liabilities in other words there's costs here that's going to grow grow and grow and what we're trying to do is encourage the town like the gentleman on my left here to think about this in a more holistic sense and you know where do we want to go and how much is it going to cost us rather than die at death of a thousand cuts to try to understand what the real costs are an excellent house for the deputy town manager okay moving on maintenance committee update I was going to ask Barbara to give a quick update on the maintenance committee but I wanted to say first of all especially if I wanted to thank Barbara you know on the capital planning committee she's been a bit of a nudge or what nudge nudge yeah there's a word I was trying to think of but it doesn't come to me but pushing us on this maintenance committee for years and not to take away for any of the work that the board of select manager and various departments have done but Barbara has been the fire behind this whole process and as we saw the finance committee meeting the other night it's resulted in the facilities department so Barbara thank you for doing that thank you Charlie appreciate it well I want to say thank you to you I hope it's been a great discussion last week and it will I think it's going to make big difference for the town it's a perfect corollary to the work that the capital planning department or the capital planning committee does and I hope the maintenance department or the facilities department will do honor to the town I think it will we have it take that back okay moving on parks and recreation Tony thanks Charlie there are two parks and recreation slides the first one is a prior project some of which we've already talked about so I'll just walk through them with you a couple years ago we funded an ADA evaluation of the playgrounds and other recreational facilities to determine what deficiencies were the report for that is how on my right here it's the Institute of Human Center Design completed this report this year and identifies deficiencies at the various fields and playgrounds and other other facilities so that study has been completed despite on tennis courts which was previously approved is currently out to bid we expect construction in 2015 they have been school playground is 95% complete punch list items there's an image down below on the right of the almost completed park and the question I had to ask Joe is those tree looking features are actually steel in case anybody wants to know the Nocturne Spray Park has been completed that's the middle photograph and the down playground has also completed we talked about the Van Gogh field basketball court that was approved last year for $75,000 the plan is to combine that with a request in fiscal 16 which is now the second slide I'm looking at $455,000 and basically do it as one project rather than having a two-page project at that site $50,000 for a dividing wall at the Gibbs gym currently there are other tenants at the Gibbs I think Leslie Alice is the primary one and they need to share the gym and in the past it's been current and put up and other types of petitions but it's really not working and the noise is a factor and the we're proposing a dividing wall be constructed in the gym $50,000 a flexible one sold across electric power will shut yes also there's a request $50,000 which will probably be an annual request to implement some of the deficiencies noted in this report for ADA I also would say that all include implementation of requests and the Magnolia field includes recommendations that we made here so that it's being worked into the overall program that way as well he'd like to buy a van for some of the kit programs right now he leases all boroughs a van he thinks it would cost effective to have their own van and the other item is a safety fencing to protect Summer Street as well as protect the playground from the quiet walls a comment that Joe has made in the past is that he just wants to highlight that he has no maintenance funds his maintenance to all has come through a TPW and so I think at some point he'd like to have a better resolution of how his maintenance gets done other than having to go through the TPW so that's how it works so Mike I have a couple of questions tonight I used to live off a manual new field there's a flooding issue between the basketball court and the soccer field right there that often affects both of them is that being incorporated addressing that probably being incorporated into that the issue is to take it on as one private route and try to deal with issues and great issues so Mike thank you Charlie so I don't have any pretty pictures like recreation did so I'm all on one slide so previous year items we have the FEMA grant FY14 and FY15 there have been appropriations and then the FY16 brings us to the 25% that the town needed to match which is fairly notify that they were in fact from FEMA the town yard renovation FY17 700,000 goes to the design of it construction in FY19 $8 million this estimate is a professional estimate we all took a site visit out to the yard and we saw the disarray that it was in and the need for this so that's coming down in the pipeline in a couple years as Andrew touched upon at the beginning the sidewalk grant program is continuing on they continue to add grants where needed and verify that the current grants are still ADA compliant this current year's request the DPW building seat the Spanish style roof as a tile roof the repair cost is $230,000 the 70,000 remainder will go to the flat roof portion of it that town hall this winter has caused some havoc on it there's been leaking so the leaks will be the first item for the 100,000 if there's anything left over they will go to repair the sidewalk in front of town hall as well which has been dug off as well from and the cemetery the chapel is in need of renovation there's an on-site in-site audit the $175,000 will go to restore the building only retaining wall on Westminster Ave the amount of 99,000 should improve motorist visibility and then going along with the winter theme the snow fighters there's five of them currently on staff and all five of them will be replaced by this year 20 they each have a life span around 25 years so it just so happens that they're all coming to do with this time what's a snow fighter? so it's the big the big machine that's got the plow on it and the is there any more? yeah it's got everything and then lastly the spy pond bleachers they used to be used for the football football field used to be played there but now they're kind of limited use I guess you could say and so non-including ADA compliance and so we need to discuss going forward if it's in the town's best interest to renovate the bleachers or if you can find some other use for it for the elevation okay okay Tony if you could since we had a discussion the other night with the superintendent of Minna Man if you could basically touch on this Minna Man high school cost issue right after it yes speaking of thank you people Tony is our former representative to the Minna Man school building committee and the town is looking for a volunteer to take his place it's a great assignment anybody like it right? see me out but we do Tony Tony's put about two to three years into that effort I wanted to acknowledge his great work there Tony go right ahead so most of this you've already heard just to kind of quickly go through it the MSPA the MSPA had a deadline for the submittal of feasibility and schematics there were a couple of hiccups as far as the submittal given the population discussion that was had in previous years so there's a need to kind of step back and redevelop the program to 628 students as opposed to 800 435 the MSPA has given Minna Man extension if you will to allow that to happen the plan schedule going forward is listed here I'm not going to repeat it but basically looking to get through the program get the school committee to approve the new program for the school have it submitted MSPA then going to what I'm going to call a campaign to get the district towns to buy into the funding of the project possibly have construction in 2018 the the thing I like to emphasize here is the allocation of cost now right now MSPA is at 40% of the participation that percentage may go up as we go forward for instance the Thompson started that party ended up at 50 so there's some growth in that contribution on the part of the state the other stat is that Allenton's well 35% of the in-district enrollment so as far as the non-state contribution Allenton's on the book for 35% plus or minus depends on the enrollment the in-district the 16 in-district communities their student population amounts to 60% of the population of the school so in essence the 40% of that cost is for non-district communities and basically the in-district communities are going to have to pay the upfront capital cost I understand that there's some allowance for out of district students with capital costs going forward however I guess my thought and I'm the engineering techie I'm not the financial techie on the committee but the in-district towns would have to float the bond so built the school and hope that the out-of-district communities would still send in students to even only have to stop paying a bill which are one of the big contributors to the out-of-district population of planning their own locations the slides that you've already seen I think the slide here that shows you where all costs is part of the MSBA program you need to look at various options look at renovation look at renovation with addition and looking at a new school and option two more thought by a consultant team to arrive at costs if basically saying if you don't participate in the MSBA and we do it on our own options four and five with the overall cost that they project that the improvement would cost so I think it's my attempt to understand the financial breakdowns slide number on sheet 29 so the way I do it again this is not a minimum table this is my own thoughts on it this is not something that minimum provided but the pie shot on the left shows the this assumes $150 million school it's going to vary the numbers will vary obviously depending on what the option is but the blue shows the that the state would pay which would be $60 million and the rest of the cost the $90 million would have to be borne by the in-district communities and the which is the room color then the hatched room is Ellington's percentage of that a portion of that so in this example Ellington would be paying $31 half million to the project and all of these costs there's some notes down below the assumption is made that all of the costs are going to be eligible for MSBA funding which is not necessarily the case there are limitations to what MSBA will pay for on site development geotech conditions hazmat issues and all types of things so really the above or on the previous sheet don't reflect that they also don't reflect that you may get a higher percentage from MSBA so there's a little bit of off-setting that can happen there but the the image on the on the right is an attempt to identify that 24% of the cost that is non-state is really out there and would be hopefully assigned to the out-of-district communities at this point if they wanted to join which I don't believe is going to happen so but if that were to happen if the state were let's say out of the goodness of their heart would it increase their percentage and take over that percentage that Allington share would be just under 2 million 20 million so you could see the the difference between Allington as well as the other towns that are in in the district so I'm sure that if there's anybody that does want to get involved in community community I'd be glad to talk to you about even while you're coming by me on a game issue Thank you so much Any questions? So when Minuteman was was here they were going through their budget presentation and there were a couple things that I found to be very frustrating the first one was and this had nothing to do with the building where you wanted to try and explain it their decision to decrease the population of the school has created a situation where you have a smaller number of kids over the same fixed cost base so it's you know the overall budget goes up 1% But Allington was flipping through it and trying to find the page but then they were flipping through their sort of forward-looking projection of what the cost of school would be after it was built and the debt service and all that and it seemed like they were almost working off an assumption that the new building would not be any more efficient from a cost perspective as a current building and I found that to be preposterous so a bold part but I feel like you can speak for the second one and so does they now Well, I don't know that somehow I think that's going to lead to a little bit of speculative area I think what we're just reporting on here we've been following the cost of this project and trying to help guide the project a little bit it's been very frustrating for all of us but I don't know that it's beneficial to speculate on the but on this we have to know what the new building is how we function with it Can I right now and we're staying here in the future so we could really focus on it then and we'd love to have you come back but if we could move along I appreciate it Yeah, what I would like to suggest is that this is brought to your attention because it's competing for funds with the next subject which is really investment in the Arlington Vocational School System so Diane is going to give us a summary of the status of the Arlington High School Project some money we're spending this year on school additional school computer acquisitions and then on this on where we what this where we are at the strat and what the project is that's ahead of us so Diane can I turn it over to you Sure Good evening everyone as you probably have heard at this point Arlington was not successfully accepted with their submission last year to have a new high school project so we will be resubmitting to the MSBA this spring to enter into the next round of potential funding the situation hasn't really changed the building hasn't miraculously healed itself in the intervening time but the state has to prioritize pressures throughout the state and since it is not an unhealthy building and it is not as at this moment have children hanging out of the windows you know we're going to have to keep going at this with the state until we rise up relative to the other schools I have to admit to a certain amount of trepidation on sort of an offhand thing we've had some photocopier repair issues and we heard from our lease company that they're unable to get repairmen to us because they're running all over the state fixing copiers that have been flooded by leaking roofs as the snow is beginning to melt so I fear where that's you know we are not as of yet leaking the high school but I do fear that with the the severe winter we had that's going to prioritize other projects potentially ahead of ours but we'll see how that goes I think the other thing to bring to your attention is that high school projects are enormously expensive when they're in large scope Winchester High School which is a building of fewer square feet one vintage of original building is 130 million dollar project under construction at the moment in terms of the square feet of the building Arlington High School is most analogous to the Newton North project that as you know came in at 200 million dollars just in terms of square footage you know I'm not saying you know Newton North went crazy and we wouldn't but you know Arlington is a particularly challenging project because it's three buildings of different vintages and then construction in between cobbling it together so to do a thorough renovation of all of that is going to be extremely challenging and challenging projects usually cost money so we don't have a hard number we won't have a hard number it's a long process but just to make you aware of that in terms of school computer acquisitions we're moving into a new phase where computers are becoming as essential to education as plumbing electricity roofs and walls we cannot live without them and unfortunately unlike buildings computers have a relatively short lifespan right now we started out five years ago with some assisted technology work with iPads predominantly and we found very good effect with working with children on the autism spectrum children with reading and other types of disabilities and also the assistive technology allows a student to participate in a classroom at a level of curriculum that's more suited to their needs so they can be part of the curriculum of the class but use the assistive technology to help them keep up with the class in general for those students that are integrated 90% of this adaptive technology that we've been using in special education is five years or older so part of this request is going to be to replace these cycles of machines that we found to be very helpful also devices at the middle school and the high school are old new wireless technology doesn't have to keep kids up to date with what they need to know in terms of the technology if their machines are obsolete digital skills is becoming essential to all aspects of education English language learners are going to be tested on computers and as we know MCAS is being phased out to be replaced by a player to be named later that will inevitably be on a computer so it's very important that our students have first century skills to be productive citizens but also to do the educational needs of today really need the equipment they need so it's not a one year or two year or a three year thing it's going to be an every year thing from now on and that's expensive but it is the reality one of the other aspects of this year's increase is going to allow us to balance access to technology across our elementary schools our elementary population is growing significantly and last year we had sufficient devices so that there was at least an iPad card for each elementary grade now in a school with two or three classrooms that's great but in a school with four classrooms that's not so great so we would really like to balance it to the point where we have a card for every two classrooms rather than trying to share one card over three or four partially through the funding and the MSBA is a one to one school so that every student in the Thompson school has access to a device all day long but starting in 17 they're going to start to be three years old and iPads have a useful lifespan of three years and I can really vouch for that because my iPad is about to be three years old this summer and it's already getting flaky so it's very sad and I take good care of it but I do use it every day and I have the knowledge that's all I ask for the computers this year but the important thing to bear in mind is that this isn't going to be a one time ask and now the good news the Stratton School initiative over the summer we completed a we completed a feasibility study where we involve community education teachers to really work to develop a definition of what would bring the Stratton School to parity with the other schools the MSBA does not accept that the Stratton School is in dire enough shape to warrant a major project funding so we're going to have to do it on our own the Stratton School was partially renovated which many of you may remember the classroom wing had new windows a new boiler new roofs new univents in the classrooms to really improve the energy efficiency and the comfort of those classrooms at the time we really could find our efforts to that wing in the building now the decision has been made that the other wing of the building will be preserved but it too needs roof window boilers but there's also things that need to be done to the Stratton to make it comparable to the other schools presently their library media center is extremely undersized for a modern school and it has two instead of one smallish but not extremely small gymnasiums and so as part of the feasibility study what we're planning to do it also doesn't have a kitchen when it serves lunch the students serve their lunch in the hallway and there's like a warming closet where the food gets heated up when I went to school I won't tell you when my hot lunch was served out of carts like that in the hallways as well because the school didn't have a cafeteria so it was kind of nostalgic the first time I saw it but it's really time to update that so what we're going to do is we're going to go to the library media center where the old media center was building a serving kitchen building a significant office space and improving the nurses station improving that whole section and then we're going to be converting the smaller of the two gymnasiums to a new library media center the school that worked on the committee and the Stratton community as a whole who've seen this feasibility proposal are very excited about it and the capital budget committee has done some wonderful work to make this possible and so we hope we'll have your support to begin the architectural drawings with this cycle and the project itself in the next budget contractors in right behind them and finish up in a 14 month project so that they'll be going in in the following fall in order to do that however given the general state of population we have at the elementary schools now and that the Stratton historically has been the least populated of all our buildings we're going to have to relocate these kids out of the Stratton for the duration of the construction project and we are in the capital plan to put modulars at several different sites around the district to house the students while the school is under construction one of the sets of the modulars that we're planning to put in will be at the Audison who is also experiencing great enrollment pressure and those modulars were planning to make permanent that they will go in and stay in the fourth at their space pressures the other two sets of modulars will be temporary and will come out once the Stratton is re-inhabited did I cover it? you did thank you very much Dan Dean as a quick comment on the Stratton having a set that was on the school ten years ago I would say to everyone on the capital planning for me thank you for your long-term this one got stopped with the Thompson and I remember sitting through the initial capital planning meeting I think when we were sort of stuck in the mod and I sat here and Charlie sat over there and I sort of talked about fiscal and economic reality and Charlie rejected that out of hand and said no we're going to do both schools and we got to the process of putting $500,000 in the capital budget for both the Thompson the Stratton and we talked about really a lot of perseverance and people who could have given up on it fairly back into the total estimated project costs so on the forefront in the FY16 capital budget we've included $1,085,000 for design and OPM services owned by the manager the bids were due today for the OPM we'll assemble the design and selection committee and then the ball officially be rolling $1,000,000 programmed of construction and student relocation and this is the portion of the project or one of the portion of the project that will be funded in the non-exam plan in addition as Diane had mentioned we have $1,000,000 programmed in 17 for modulars at the Odyssey which will be using the interim for Stratton relocation and then permanently for and the last two components are the capital planning committee is recommending using $4,000,000 from the $2,000 debt exclusion if you look at the boat the Stratton was listed there and those funds are billed and then lastly we're recommending to use $750,000 from a sale of a town asset we were here last Wednesday and the town manager the town asset that is most likely to be liquidated by the time of this project or any time to have an impact on this project would be the DAV so put all those together and we have a total estimated project cost of just over $12 million so just the in summary that there's exempt funds non-exempt capital budget sale town assets that's where we are and this is similar to what we did with the Thompson school the next subject is the recent prior debt authorization and we're not going to ask you to vote on this tonight we thought we were the deputy town manager and the treasurer and the comptroller are still working on ironing these funds out I expect that we will have a final sheet for come up with a vote on it a little shorter than that we can do your first meeting next week Monday sorry are you meeting on Monday well you know we've been our last meeting is the 30th for all intents and purposes I don't want to put off anything beyond there but 25th yeah I was getting even earlier is this next Monday so a week from today yeah sorry okay so this is where we started out but there's still some issues there okay so I guess I'm going to since we're short on time I'm going to pass on the big wishes to ponder you can read through yourself and page 38 is the summary of the five-year plan and the FINGCOM guideline just to reemphasize again that we are meeting the 5% budget both this year and over the course of the five-year plan you have got your attachments to the federal plan the forecast the new debt service and on page 40 is this is an outline that we give you every year and this on the left-hand side you see what we're asking you to vote for the capital budget and then all of the votes including for both non-exempt and exempt debt services are shown on the on the right and the total tax rate appropriation at the end of the day is less than $101 now as in the past before the the finance committee's budget book gets together these numbers will be spread out in the standard form listing all of the items that are in the spreadsheet that have been attached here and prepared in the formal way that we voted a town meeting but this page 40 discloses to you all of the costs elements of that vote and we're asking you for your support on that so in summary what we're asking for tonight is your favorable action on the recommended capital budget for fiscal year 16 the support for our 5-year plan going through fiscal year 20 support for the Stratton funding plan to transfer $10,000 from the perpetual care to the capital budget for maintenance of grave zones and we're holding off on the support for the future thank you for spending your time to listen to this lengthy presentation we'll try to make it quicker next year there's an awful lot in here are there any questions for other questions for the capital budget for you I'd like to thank you all in part of the finance committee you've done tremendous work these people start sometime in September if I remember correctly and it's an awful lot of work to do thank you okay the major vote I might take a couple votes tonight is on the recommended vote on page page 40 of your presentation most of you have been through this before most of you have been through this cycle before are there any questions is there a motion wait a minute Jonathan I'll expand your budget or the tax-free appropriation basically you're being asked to vote this the whole thing now when it actually I will be haranguing Charlie to get the whole vote out because the vote takes about three two to three pages but you're basically being asked to vote on this spreadsheet and that will include a tax rate appropriation of the 10 million 231 101 but basically as printed there Bill is the bond about a bond premium of a future bond offering or I think that's a past that's a past premium that's the premium from the fall 2014 bond issue I believe is that correct Charlie correct okay so that's a solid number is there any other questions okay do I have a motion so moved okay moved and seconded is there any further discussion on article 24 okay all those in favor please say aye opposed okay so unanimous vote thank you okay and thank you thank you now Charlie the the rescission vote would be substantially in this form but there's just a few things they need to iron out when we accepted money from the state in the county school the total project was about 20 million dollars and the state was paying 49% or something like that but they made the town take authorize the full bond for the full amount on the grounds that for whatever reason the state changed its mind and didn't give us the money the town could raise taxes to pay the debt service and go forward with the project so as a result since the MSBA paid for half of the school essentially in real time as it was taking place that that authorization doesn't have to be used as an accessory and then you've got additional money from the sale of the Crosby sale of Crosby and a few other is there any other questions on this okay so hopefully this will be essentially it'll be what's put in there and when we get the final vote we can probably take it fairly quickly now the other vote so article 25 is pending article 42 article 42 is the money we're taking my voice is gone from the sale of lots and graves and perpetual care we need to appropriate 150,000 transfer $150,000 to the commissioners for the care of town cemeteries and $10,000 to the capital budget for headstone cleaning and repair and then I get to talk to Ruth about any preference between perpetual care and sale of lots and graves there's plenty money perpetual care is like almost $6 million and the sale of lots and graves is about 240,000 so we can take that of reach but unless you have a particular preference oh yeah she'll tell you that there's some things from one fund and not from the other so I moved it okay so that's what it is a motion to support those two amounts do I have a second second is there any questions okay all those in favor of transferring $150,000 to cemetery commissioners and $10,000 to the capital budget out of those two funds please say aye opposed okay favorable action unanimous okay now on the a couple of other things on I'm trying to sort of set this up to get the report out and get everything done on I talked to Marie in the select ones office they're going to mail it out on their select and the redevelopment for on April 17 so my we meet on the 13th wrap up anything I don't think it'll need to be a full meeting but we'll wrap it up and then on the 15th though we don't we have to wait to the 15th to get the houseways and means committee budget and you remember from a couple of nights ago on there's more the governor had recommended more money than we had originally planned which means we can increase the amount of money going into the fiscal stability fund now of course whether the house and senate go along with that we just don't know we usually go with the houseways and means committee numbers it's the most recent and then adjusted that way but if I wait to the 15th we're just not going to get the report done on time so if the if the finance committee will give me the authority to adjust the fiscal stability fund from what we voted either up if we get more money or down if we get less money from the report on the 15th then we could meet on the 13th I could make those adjustments and we could get to print so so moved second okay any any questions about what I'd like to do sure are you going in the long-range planning are you changing any of the top numbers well the the state 8th would go up you know if the state 8th goes up or goes down or if the state 8th goes up from the governor's numbers that number would go up so the total revenues would go up and the total fiscal stability fund would go up to balance it out okay so the only comment I wanted to make is would we go into this town meeting we try to make the five-year plan that's in the capital report be the same five-year plan that's in the top line of the five-year plan the not going to change any of the items in the budget but the top line and then consequently the percentage that were within the five percent might change the result okay so if the revenues go up your five percent probably goes down down yeah something like that okay just commenting that if we go in there with two different plans would we get questions a little bit on that Wednesday yeah and then Alan you know and Gloria we need to get everything so it goes to print there if it doesn't work out you know I've never been able to get it into the thing that goes out to the town meeting members with the selection and redevelopment board but I thought I'd like to try if we could otherwise we'll send it out by email to all the town meeting members we'll try to do it okay appreciate that thank you did we vote it? I'm sorry oh we didn't vote on it all those in favor please say aye aye opposed okay great anyone else okay conflict of interest out of the 22 people that have to take it only 12 people have done it and turned in their forms so 10 people and I won't name names I still need to do that by light I don't know I think it's April 6th or something so next time I start reading names okay capital plans done those votes are done okay solar I think in the last session trying to wrap up everything and get an awful lot done in the last session from the town manager this got a bit short change and I apologize for that I think that this is something the manager has been working on and negotiating since last fall it needs more discussion I think he'd like to have a vote of support but I think we need to have more discussion so a couple people on the committee have already done a great deal of work looking at the contract two pages and so what I'd like to do is schedule the 25th for a discussion on the solar contract so that's about a week and a half away and whether you want to take a vote of support or not take a vote that's up to you I think you heard some of the concerns that have been mentioned by several people those concerns and a lot of the discussion have been forwarded to the manager the manager is working on sort of a Q&A to go through all the questions and answers and concerns that people have raised so what I ask you to do is to read through the memo that is that came from the manager give it some thought if any of the attorneys on the committee would like to actually read the entire plan if they could email put this on you Charlie if they emailed you Charlie can you email them the actually I'll give you a link because the it's 90 megabytes and half the time it doesn't go through the email system okay now so call Charlie and he'll email you the link and you can read through 82 pages I think there are some additional some reasonable concerns I think we all need to give it some thought the manager has promised to get a whole more explanation back by Friday or at the latest Monday morning on a lot of these concerns and questions and so you have a chance to you know to read through them and then we could have a full discussion on the 25th now yes John we'll get time out you'll be joining us yes the manager will be here to try to answer any of your questions and I know he was able to answer some of my concerns in a in a discussion but you know it's a big issue it's a it's a 20 year deal so we need to give it more thought so the 25th maybe you can put right that in on the posting sure I'm going to send the link to the anybody who wants to download the contract can okay why don't we just do that so you send it to Gloria you send it out to everybody and there's also some spreadsheets in there that have been put together luckily I don't want to claim ownership okay and you know there's been a lot of discussion on this in the newspapers I think you can swing a dead snake without hitting a house with solar panels on it in this town so it's obviously a big topic and I want to give it full discussion in line with that if we could have on this Wednesday as many of the remaining budgets as possible I think Christine you said the facility budget you'll have for Wednesday we can do it tonight they made the presentation I recommend that the budget be approved as a printable okay everybody have any other questions on the facilities budget I'll second that though don't get us out of here okay all those in favor of the facility budgets as printed we say aye aye opposed okay John okay there's treasurer's budgets I think there's assessor's budgets and there's the water and sewer budget and health insurance right health insurance and assessor tomorrow on Wednesday morning so for Wednesday night okay let's see we have a discussion on the master plan so you know I've asked you to read through that let's say maybe 15 minutes to a half hour to discuss it and then we either let the selectments motions hang and we just let them do it or we can take a position to support or whatever else you want to do so we'll start off with the discussion on the master plan we'll go into the budgets and we'll just run them and then the committee comes on Monday that usually pretty much takes the whole evening and then the 25th we'll have the discussion on the solar any other budgets on the 30th is sort of a reserve and then the 13th we'll get the collective bargaining and hopefully tie everything together and that'll be it is there any questions on direction or anything any adjournment