Thank you. We're set. Good morning, everyone. This is a convening of the Massachusetts Gaming Commission. We're holding this meeting virtually and publicly. So I'd like to do a roll call. Good morning, Commissioner O'Brien. Good morning, I'm here. Good morning, Commissioner Hill. Good morning, I'm here. Good morning, Commissioner Skinner. Good morning. And good morning, Commissioner Maynard. Good morning, Madam Chair, I'm here. Right, and good morning to everyone else. So we'll get started on our agenda setting. We do have another public meeting that will follow this continuation of yesterday's conversation and discussion that was started in 1115. So we'll be cognizant of time. All right, our minutes. Madam Chair, there being no objection, we're not going to do the minutes today. We're still working on them and we'd rather bring them back in a couple of weeks. Thank you, that makes sense. Thank you. Okay, and then in terms of the agenda planning, we'll get right started. We have on our notes, both yesterday and today. And as I mentioned, we'll start that meeting around 1115. Then we'll move to our next planned meeting date. Well, we have reserved time on Thursday in the event today. We don't get to our last items on the agenda. So, and that's marked up from 1 p.m. Commissures, we'll be all set for that. But otherwise, let's look at March 9th. Karen, what do you have on? Karen, may I jump in here for a second because there's a hold on the 8th and we'd like to bring a reg on the 8th and it would be important timing wise. So I just wanted to flag that before we get to the next. It's Wednesday, the 8th. And we have a hold on our calendars for that. Yes. Okay. So, Caitlin, if you could send me the language for the agenda, for the posting, Mary and Adriana, I'll get that. We can work with Trudy. Yeah. Please, yeah. Absolutely, I'll do that. And anything like this, you can also send directly to me while we are looking at successor to Crystal. So just send me emails, okay? What problem? But so we're going to, the hold starts at what time? The hold starts at 10 a.m. on the 8th. Okay. It's one reg, so if there's nothing else, it should be relatively quick. The involuntary exclusion list, Rick. We'll see if we have some other matters. Let's take a look. Okay, excellent. Thank you. Which one is it, the voluntary self-exclusion? In involuntary exclusion, it's the ending, I think 152. I thought we had taken care of that one. Okay, so involuntary. And we're at the end. Caitlin, where are we? We are remending it for the first time. Oh, okay. Thank you. And that needs to be done on... Yeah, the goal would be to do it on the 8th so that it can be in effect for the 10th, for the launch. It takes two days. Yes, if it was voted in by emergency on the 8th, we could get the information right out to the operators and get it filed right away. Okay. What's the citation, Caitlin? I believe it's 205-CMR-152. Thank you. Okay. All right. So now let's turn to the 9th. And that turns back to the 8th in a bit. All right. I know that it's our executive director who has been assisting in bridging the gap since Crystal has her promotion recognized that we don't always have the minutes. So, Karen, I'm going to give you an opportunity to see if you have meeting minutes scheduled for March 9th or because she was perplexed by not having a date. So, Judy, I don't know if you have a date or anything to put into the agenda that will help. Thank you. Give me just one second. I'm toggling to my chart here. You will have minutes from October 20th, 2022. And there's a six-hour and 11-minute meeting. So we're just going to give you one set to read. They've averaged on that, right? Yeah. OK. Out of curiosity, has anybody calculated the average length of the meetings over the last six months? I feel like so much better. I know that somebody calculated the number of meetings. Yeah. Jordan mentioned the number. I didn't know if anybody did like the time. I think I put out, I loosely said, I bet we averaged on the four to five hours. Well, maybe it wasn't average. I think yeah. We had a few outliers. If we had just gone on night, we'd have brought our average up, right? Somebody can do that in their free time pressure. I know, right? If you want me to, like, run that for you. Maybe you don't want to know. And another hour spent. We could do it as a commissioner update. We'll get out our calculatives. OK. But it is an interesting question. So there we go. So we'll have one set of minutes for that date. That works out really well. How about on our regs? We do not have any regs for the ninth at this point. OK. OK, then they're moving to the issue that Todd and Dr. Lightman have been working on. Time, Alex, good morning. Good morning. Colin Brolin was asked if we could push that off to the April 6th meeting. Perhaps he needs a little more time to get ready and talking with Todd. It sounded like that would work for the legal team as well. Could you just say who needs more time? Colin Brolin, he's the executive director of the Thoreau-Breadworths Association. He's the one who put the request. Right, then I'm very comfortable. That's fair. Yes, thank you. Good. So that will be for the April. OK. We've got the research agenda. Good morning, Mark. Good morning. We will be all set. It's almost finished. We should have that delivered today, tomorrow. Along with that, take, Mark. Could you give me about 20 minutes? This is the first, and just to recall, this is sort of the first, the introduction of the FY24 annual research agenda. After I share it with you, receive feedback. We'll go to G-PAC, G-RAC, our gaming research advisory committee, and perhaps a few other groups we're trying to just get as much feedback on it as we can before it would come back, before the commission at the end of April. Got a little feedback on Monday, from beyond. Ideas for your research agenda. It was a nice one, Mark. Very good contributor. Yeah. So we don't vote on that at that time, right, Mark? No, no. You wouldn't vote on it then, but at the end of April, I would appreciate it. So we circle back by the end of April. Mark, could you just email me the language for the agenda so I can pop it right in, exactly what that should say? OK. Actually, Karen, I think proposed FY24 research agenda. That's just what should be on the agenda. OK, perfect. And it's just you as the presenter? Yes. Bonnie is not available, but she's been instrumental in drafting. Well, make sure she's involved in the GPAC. So we're turning it in to the certificates of operations, Karen, and Bruce. Yes. One thing before we do that just logistically in the order, we need to do the house rules and have those approved. So we should put that on the agenda before the operations certificate. But we can do it that day. Yes. Someone's house rules don't go forward. We just can't move on their particular certificate. It's part of the operations certificate to have those approved. Now, Bruce, given that we need to do something on the 8, we could do the house rules on the 8 if you want or would you rather have the extra day to the 9? House rules on the 8 would probably be a little better. OK. Playing something small comes up. We can tweak it, right? Yes. OK, I like that. OK. OK, so March 8, involuntary and the house rules. OK. I might add some of these are lengthy. One of the house rules is 328 pages. So why don't you send them to us now, Bruce? I'll see if Sterl's gone through all this point. OK. So the certificates will do on the 9. OK. Can I interject with an item that maybe doesn't go on the agenda but might come up in Karen's? The operators are asking when they would be able to launch the timing. And I think we'll need that before the 8th or 9th or 8th. Well, I was thinking of bringing that up at the meeting at 11.15 today, just as far as the administrative updates because I do have a recommended time. Awesome. Yeah, thanks. Yeah. Don't let me forget. Thank you, Kristen. Don't let me forget. We're getting questions. And I'll make sure you put them. Yeah, so who's going to address that at the beginning of our next meeting? Excellent. Then we have scheduled for next Thursday, commissioners Karen's review. I think I need to push that back a little bit. Do you? Everybody's agreeing because I haven't. It wouldn't be fair to Karen. We have March 15th as an agenda setting in the way of March 23rd. March 23rd some better commissioners. And everybody has their review document that should be sent. Right. Are there any questions about the review process commissioners? Also, Michelle, Brian. No, I'm just wondering. I don't recall getting her self-evaluate. When does that do? Well, I haven't received anything about a self-evaluate. OK, so that's the step. Normally what we had done is she did a self-evaluation that we had each received. And then we did our independent evaluation of Karen. So that timing might need to be changed further because Karen needs to have time to do the self-eval. Yeah, because I was thinking, is it in response to us? And isn't it? We know she does hers. And then we do one. And then, yeah, so the 23rd, it's probably an April date because Karen's going to need time to do a self-eval. So that means that troop D needs to or David needs to read. It's possible I missed it. I just don't recall. It probably just didn't go out with all the everything that's not everybody's right. And I don't I don't know if we actually said that the self-review, but I was thinking. Well, and I wasn't at the agenda. I think when this came up last, I couldn't make that meeting. So that might have been where it happened. I mean, I was actually thinking as I started the review, I felt like something was missing. Yeah, yeah, so it is after. Yeah, that's how we've historically done it. Thank you. So commissioners, we'll give Karen some time to add another thing to her list. The self-review, I think we're probably going to use the form that you're familiar with, Karen. OK. All right. And then we'll put it on April 6. So I'll give you plenty of time. Thank us plenty of time. And then we also can have time to meet with Karen in advance individually if we'd like. Right. Right. If she has any questions. Thank you. All right. That's all we have on for the the ninth team. Do you have any other matters that need to come on either for the eighth and the ninth? Hi, Joe. Good morning. Good morning, Madam Chair. Yes, we have one item on the Community Mitigation Fund. The City of Medford is requesting to repurpose some of their grant funds from one grant to another regarding a couple of different bike paths that they're working on. And we would like to take that up on the ninth if we can. Probably it's a little complicated, just the what's happened over time. So it's probably a 15 minute discussion, 15 to 20 minutes, then more than our usual five or 10. OK. Great. And I know, Joe, you and your team are available. Should there be any questions? Yeah. And materials to Trudy now? Yes, please. OK. Excellent. We have a couple of things, Madam Chair and commissioners, if I may, as well. Just relative to the launch of the category 3s, we are in the process of reviewing MOUs for the intercept of overdue tax and child support. We have a meeting scheduled tomorrow with the licensees and the Department of Revenue. And those matters hopefully will be resolved by the ninth. But I think it would be helpful to bring that before the commission. You'll make sure that we have plenty of time, right? Look at that in advance. Will you have enough time? That's certainly the plan. Tomorrow we will see kind of how close we are. Excellent. So I'll be from March 9th. And what would the agenda item be, Todd? It would be, well, we can kind of craft some language, but essentially review of MOUs relative to the intercept of past due child support. Excuse me, tax and child support obligations. The executive director has been authorized previously to execute those agreements. That would be something else to think about. I think bringing the commission up to date, I think in terms of who actually executes the MOU, but I suspect that the commissioners will want to see some kind of a draft form of the MOU, just so we have some understanding of those arrangements. Commissioners, am I right? OK, just to see. All right. So I did just have one other thing, I'm sorry. I'd like to propose that the commission consider entering executive session on March 9th to talk about strategy as it relates to prospective litigation involving a racing matter. We'll add that to the ninth and the commission will decide if it wants to go into executive session that day. Thank you. OK. Anything else, Tom? No, those are the two items I had for. Right now? OK. Right now, yes. Other items for the eighth of the ninth. I'm going to make sure I'm not missing any one. So I have one item that came to me over the weekend and was clarified yesterday. The attorney general's office will be submitting written comments on draft or draft sports wagering advertising regulations. We're going to do that by early next week, no later than March 6th, as opposed to business and possibly earlier. The first system indicated that the comments will be on, not exclusively necessarily, operator promotions, which are addressed by, of course, our advertising regs and the uniform sports wagering regulations, which had an earlier comment period. I just want to note that we do accept comments on a rolling basis as well. But they're quite right that there wasn't an earlier comment period on that particular reg. The attorney general's office is looking to make an appearance. We'd like to come in next week. And so I'm thinking March 9th is getting kind of crowded, Karen. So I'm wondering if March 8th will offer both days, I think, March 8th and 9th. They ask for next week and we're willing to go later. But I think it would be best before March to hear from the attorney general's office. I agree. I think the 8th would be profitable, taking notes on a schedule. If it's available for them, the 8th, I think, is right. And we'll note that it's going to be one of three items rather than one of multiple items, including an executive session at the end. We can always start by their session with the attorney general's office. OK. Chair, there's also a hold on Tuesday, March 7th. Well, there was going to be a hold on that, Commissioner Skinner, for the item that is now preserved for tomorrow at 1 is going to be rolled over onto Tuesday. So we put a hold on that. And given that, March 8th seems to be the date that Caitlin, did you prefer that the 8th versus the 7th? I defer to Loretta, but we could be ready on the 7th or the 8th for that, I believe. Let's stick to the 8th. We've gone through and put the hold on. And I think Trudy intends to take off the hold on Tuesday now that everything's clear about what to get the matter done that was relevant to the roundtable, Commissioner Skinner. So that takes care of the 8th and 9th. Then we'll turn to the 23rd for the next meeting. Of course, we'll all be flexible. We're likely to be meeting some meetings in between. But for our regular business, don't forget matters that are under review. Team, if you want to bring them up. OK. So we're going to start with an administrative update. Karen, I know that we talked about the fact that Tostino's reporting may not need to be done every week. And I did have a conversation with Burke. And there might be an opportunity for Burke to bring us up to date on just some of the matters that he does on a regular basis, because all the commissioners haven't been updated on those works. And I'll work with Burke for a little bit of an agenda with you, Karen, on that. We had a good conversation. And then also, I think we're going to want to hear about table game numbers, poker table numbers. We haven't had that for a bit. Commissioner, is there anything you'd want from Burke in particular for him to report on? That would be from March 23rd. Anything in particular? That's casino and not sports wagering related. I guess the only thing I would be curious about is I know Encore was we were going to redo the area while I'm adding some table games outside the sports lounge. I'd just be curious to know if we know what the status is and how well those table games are doing. OK. So that would be for March 23rd, Burke. If you can, if you do you want to give a quick update on that right the second you're leaning in. To that point, Commissioner O'Brien, the pitch is open, it's operating. I can talk with Lewis and get some more particulars for a little bit of an update about how it's doing. OK. Thanks. So we'll look for an update from you, Burke, on the 23rd. And you and I can go through a list that we discussed earlier and can coordinate with Karen and others. All right. Anything else, Karen? For the administrative update, I would expect the commissioners would want an update on just how the launch of global sports wagering is going. So we should probably add that as well. Bruce, take the lead on that. One thing I want to just, as we are looking at our calendars and I see Todd studying something, and I'm hoping it's the calendar that's setting our adjudicatory hearing dates. That's what you were looking at, right, Todd? That is your next question. That is we can address that as well. Well, as we're thinking about things that need to get done in between, I want to make sure we get some holes on our calendar for those. And I'm not sure if we can perhaps do them back-to-back on one day. Yeah, I think we had, like Caitlin talked about that, that it has been already put in place. Yeah. So we've got a date set. Yes. So on March 14th, we are going to have the initial encore and the PPC hearing back, not quite back-to-back, but all on the same day. And I'm working with Trudy on setting up the MGM hearing shortly after that. And then the commission is still going to decide what it would like to do with the second encore issue. Thank you. And that's a good reminder for the second encore issue. Director Lilios, would that be, is that not an item that would be ready for the March 9th? Because I think we're waiting for that. The second encore issue, so. A preliminary report on that is able to be ready for the 9th, absolutely. And then you can determine what you want to do with that. That would be great. Then we can coordinate with legal and maybe dispose of these in two Judicatory hearings. Does that make sense, Caitlin? Two days of hearings, we could absolutely try to do that. OK. So it would be MGM and on Corp. Boston Harbor on a date to be determined. But we'll add to March 9th, Karen, the non-compliance matter, the IEB report. Is the IEB report, Laura, would be the language? I'll send you the language, Karen. I'll call from what we've done before. OK. Excellent. Thank you, everybody. And thank you for Crystal. Are you enjoying this? Just a tag. It's all over here taking notes. Taking notes. But not the same level of notes, yeah. Well, it does show that it takes a village, and we appreciate it, everyone. Thank you so much. OK. And Bruce, thank you. OK. So back to the 23rd. We'll have meeting minutes. I don't know, Judy, if you have that date, too. I do. 23rd, we will have October 27th, 2022, six hours, 10 minutes, one set. Commissioner Bryan, I might have been pretty close when I. All right. Thank you. And thank you to Commissioner Hill for his work on working with the legal team on a rather easy task. OK. Regulations that day. So this is the big day. We have 10 regulations coming back for a final vote. I've sent them over so they can be on the agenda. I'm happy to read through them now if you'd like to hear what they are. I would also ask that we consider adding another meeting between the 23rd and the 30th for any rollover issues. It was actually really helpful when we had the two meetings today, yesterday and today, for rollover issues. So we might want to do that if that's at all possible. Yeah. Great. And I'll coordinate with you, Caitlin, on that with Judy. OK. Great. Thank you. Karen, we'll give you a minute. What is March 23rd? It's a Thursday. It might be easier, Madam Chair, since we have all the commissioners here, would the commissioners be available to do that the next day, the Friday, the 24th? If not, that's a no. I might ask for a couple, because if there's a lot of issues on them, it might take a little bit of time to deal with them and get them circulated. So the next week would be ideal. So just as a scheduling note, I have a hard stop at 3 o'clock on the 23rd. I'm wide open on the 24th, but I do have a hard stop at 3 o'clock on the 23rd. I am also I'm going to take off the 24th. But if this needs to happen, let it continue. And on the 23rd, I'm going to have some period of time where I will be on the phone. OK. So looking at the calendar, Madam Chair, we do have a whole hard for me to read public meeting in the M.G.C. Rehealside, Matt L.C. got 365 to Massesway Greyhound Association. So it looks like there's a hold on the 28th for certain matters. Is that a date? That's a date for category two. We need to keep that. That's for the application. OK, I think if I can just try to add a little more to that, I think that that date is an interim date. There's also a hold on April 12th for the preliminary suitability review for Massesway Greyhound Association. I believe the date of the 28th is an interim date before the preliminary suitability review where you can consider those terms of the operating lease agreement that the applicant has with Caesars. And we. That's not how I read. That's not how I actually I did get a couple of increase on this director, Lily Olson. The dates were it's either March 28th or April or April. And I assume that that was set aside for our entire review. If we need to look at those operating the contract, we can do that in advance of March 28th. You do have that already. We thought we would prepare a memo for you for you. If that would be helpful, we can we can try to do that by the 28th. Well, the 28th, I have that marked up for our day. And it's a full day of work to do, just like we did with other applicants, to review their application. It is a category two. They've submitted it now quite a long time ago. I know there's been some a new entity that came into play. Director Lilios. There was. We did scope that entity. We do now have the submission from that entity. Right. And you had told me that RSM and you would be all set. I'd like to, unless I'm hearing big objections, I'd like to have that 28th stick for our assessment in doing a one day like we did with the other applicants and treat them in the same with the same process that we're really familiar with. Richard, if I would that I have the hold for both dates that March 28th and the April dates. So I'm good to know. There are two April dates, but somebody, I did get a couple of calls and I said, we're going to work to have a March date. Are we getting an update on the contractual question? She just raised that in advance of March 28th. And is that doable? I'm just wondering if that's doable. You have the contract available to you already. We had thought of preparing a memo for you by the 28th. So you'd have that a bit in advance of the 28th. I think we would have a, it would be challenging for us to do a date with the memo before the 28th, but we can provide you with the memo by the 28th. So by the 28th or prior to the 28th, I guess, is my question. With enough time for you to review it before the 28th. OK. So that was on from that hold, Karen. Do you see anything else on the calendar? Yeah, it's just some, I've got a few other things on. It's super narrow, so it's a little hard to read. OK, so if for the roll over, then it may be easier with to have everyone on now. So if there's no confusion, then we'd have the 27th, the 29th. And then Caitlin, the 30th is still an option as well. That would be the last possible. That would be the last possible day. Yes. OK. OK, I'm just looking. So March 28th is a Tuesday. What about that Monday? What is that? Or do you not like a Monday of all for date? I think the Monday would be fine. It's just the back to back is a little hard for the turnaround. But the Monday would be fine. Or I don't have our calendar. I don't have I don't have access to the commissioner's calendar. So I can't be really helpful right now. So from. I'm available the entire week of the 27th of March. Same here. Me too. Me too. OK, I'm looking at the I'm just pulling up the commissioners calendars here. Yes, so my daughter is actually off from school that week. And I booked on the other days, but the Monday. Or the or the Friday, I need to reserve one of those. So if Monday is better for the roll over, then I'll put my hold on on the 31st. So shall we say Monday, the 27th at 10 a.m. I think it was suggesting a later date just we have a little bit of a challenge because if we're going to shorten our day on the I'd like to on the 23rd. Can we start at nine commissions? We have that ability because that's a regular meeting date. But that's where, as Caitlyn said, that's a big day. That's a big day. So earlier, the better for me. Yeah, because we've got Commissioner O'Brien's got a two. And then I know Commissioner Maynard is also going to be going on the phone. You talk about the 23rd now, yeah, the 23rd, because if we go on to roll over on the 27th, I'm being cognizant of your family calendar too. So the twenty four nine a.m. start. A nine a.m. start. How much of a business do we have on the 23rd? Right now, Madam Chair, I have the admin update with, you know, update the mobile sports advisory update, the meeting minutes and then 10 regulations. I also have on the list. There's a couple of racing matters, which I think are pretty quick. And Alex will need those still for those that day, right? Those are usually time sensitive. Mark, you're sensitive. And they go about collectively never more than a half an hour, for sure, right?  So Suffolk Downs did have a request for a new ADW provider and was hoping to get on either the March 23rd meeting or the April. Sixth, so I'm just mentioning it because you're talking about the 23rd. But then what was the request for? It's a new ADW draftings based on the Churchill to inspire's back back end, which will be similar to ones that the commission has seen before, where it's basically a rebrand, you know, another brand using the technology of a established company that has been approved for a long time in Massachusetts. So I don't anticipate that would take very long either, unless the commissioners had a lot of questions. So that would be ideally on the 23rd, right? Yes. And just, you know, everyone, Trudy is on. It's just that her laptop is not working. So she's on the phone. So Trudy will will bother you as the only thing is you probably I don't know if you're if your laptop's not working, it might be hard to be looking at the calendar. So everybody is looking at the calendar together right now. So no problem. So let's do a nine a.m. start March 23rd. We'll add that that third item on Suffolk Downs. Thank you. And then maybe we'll have Burke do his update following public meeting and we'll get right to the. The regs as many in for until two o'clock that that day. Is it two o'clock? Three o'clock, Eileen, you're on mute. I love it when we still say that. The three o'clock so I can I can jump off at three. And and Commissioner Maynard, could you go mobile a little bit, if need be? I yeah, I can. What's your favorite time? I appreciate and you've already said it, you know, moving a lot of the decision making to the front helps me. So the earlier, the better. Alex, what I will do, we often accommodate you on the front end. If you don't mind, we'll have Alex's some matters go at the end and we'll get to the regs first. OK, so we'll we'll try to predict and you'll do a stand by a little bit with your ear open, Alex. Is that OK? Of course, sure. OK, so that will get the as much of the the regs done right up front. But this will include the advertising reg correct, Caitlin. It will include yes, it will. Sorry, and I'm happy to run through the list. If that would be really helpful now. Thank you. Absolutely. So the regs are I'm just going to say the N number instead of 205 100 times 106 information and yes, I'm saying that not just the number but the of course, yeah, thank you. Yeah, you haven't memorized the numbers of every reg. I think it's something I've never done. It's been a lawyer an awful long time. I marvel at Judy. I marvel at her. She's very good. So it's 106 information and filings, 107 professional practice, 109 emergency action, 202 authority and definitions, two 13 withdrawal of an application, two 29 review of a proposed transfer of interest, two 32 discipline of sports, wagering operators and other licensees and registrants, two 39 continuing disclosure and reporting obligations of sports, wagering licensees, two 41 surveillance and monitoring and two 56 sports, wagering advertising. Excellent. Thanks. Well, it's a big day, so we'll we'll get started. And then what we'll do is we'll roll it to Monday of what we can't what we might not get done on that Thursday. But it looks like we'll we'll be very aware of the two commissioners timing on that day. All right. And then start Monday at 10. It's Monday at nine. It's just in your name. OK. Did you say the start time for the 27th was 9 a.m. that I'm sure? No, the Monday the start time is that's Wednesday the 27th. Right? I don't have a calendar in front of me. So I'm losing track of it. 9 a.m. start. And then we're also talking about doing something on the 27th for the roll over. Is that correct? That will be 10. That's a Monday. And that's the 10 a.m. I I ruled out a 9 a.m. start, Karen, on behalf of your team. Thank you. All righty. Now I have the calendar again. All right. And we've kept. March 28th for the random application. Category two will be marked up and we'll have the materials. We have the materials. And I think there's been some additional materials added to the file. So if. Commissions, if you want to make sure I'm always concerned about access to make sure everybody has technical access, because sometimes our permissions can be. Hard to navigate, so you want to check that. All right. So that that's the first item under review anyway, Karen. So number 16 under review. Yes, that would be the 28th. Turning to Joe. Good morning again. So the on core Broadway expansion and that's still under review. The next step on that is going to be having a public hearing. I'm putting together a memo right now for the commissioners of the Karen to just on what all of our next steps need to be and what kind of outreach we need to do and so on. So I think we're looking to try to schedule that public hearing probably somewhere towards the end of the month of March. And then to get public input. We'll just need to figure out a date that works and so on. OK. And I think we probably want to do that as a standalone. Item. Well, once you start getting closer, let's explore the calendar with with Trudy. OK. Yep. All right. I love. Yeah, still still under review. I'm going to start turning to I love I love. I guess. The bottom line that you're looking at, just as a reminder, are you looking at the MOUs? Do they need to be revisited or do the operators do that with the community themselves, their own? Well, the operators do that with the communities them with the communities themselves with the islands themselves. That's, you know, the it really is nothing in the regs, particularly that there's some reopener clauses if there are certain things that happen that are, you know, triggering events that would that would reopen these things at some of the stuff that we need to look at.  And, you know, I think we don't want those agreements to just sort of lie fallow there. We want to have them be kind of active kinds of things. Maybe even bringing it a little bit into our regular reporting or something, Joe. Yeah, you know, that's why I think we started getting a little bit from our our licensees back on their fourth quarter. And and I think, you know, this is something that is sort of between the licensees and the ILEVs. So it's, I mean, obviously we want to have our finger on the pulse of that, but it's not really our agreement. That's right. It's kind of like the surrounding community agreements or agreements between the licensee and the communities themselves and not with us. Yeah. OK, great. Well, we'll we'll. Wait for you to see if you come back with any recommendations. And if you decide you don't want to move from any recommendations, that's fine, too. Next, number 19 on our notes, on car, I'm sorry, on car, Boston, Harvard Public Safety Report. Right. I have three studies here that are kind of moving their way through the research review process. And none of them I'm ready to assign a date yet. OK. So that's 1920 and 24, the 23 and diversity study. That's that's really just underway, right? Right. So actually it's 22. 19. 22, yeah, the Springfield Community driven. So you have four studies, but it's 1920 and 22 that are closer to completion. Yeah, actually, I think 24, the diversity study could probably be removed. It's you'll see that show up as part of the FY 24 research agenda. So that makes sense. All right, I'll take that off. OK. So we'll take that off under review. And then the other three are getting close. Well, we'll look forward to those marks. So I know you always will have your guest speakers. So we'll coordinate that. Let me have each. Do I have Heather? Does it direct to Lillios? Number 21 under review. MGM, it's already a date for that one, chair, I believe. I'm not it's not showing up on my calendar, but I think it may be on yours. I think it's it's April 12th. Oh, good. I'm sorry. I don't. Can't coordinate looking at my calendar. Heather, didn't tell me this morning that it's been scheduled. Yeah, Trudy, do you if you can hear us, do you have that date? Maybe not because, again, I don't have it. I'm actually clearly, but I don't have it. Yeah, I'm not seeing a hold yet, but we do have. That's another date we had the hold for the random application. So maybe because we were doing it on the other day, we're going to use the whole, I'm not sure. I have a hold on that day for that very reason. Yeah, the rain of the rain, yeah. But we could maybe move it to the the REIT matter. I don't have anything on my schedule for read at this point. I hadn't seen it, but I went to been surprised if I'd missed it. So maybe we could use one of those dates as a whole. And is that is that a public meeting? It's an adjudicatory hearing. It they typically have been not close to the public. Well, we reserve the option to go and there are matters that. involve privacy, right? Todd, you can add in there if you like. Yes, that's correct. This is you remember a follow up, of course, to your prior review, granting them interim authorization to close the deal. So this is the final review. And Heather has just confirmed that she has it. For the 11th, April 11th. OK, I don't know if the legal division has sent out a notice about that, but in any event, I be will be ready for it that day. And it's I know it is a time sensitive matter, important to get it done that week. So we could have Trudy send something along because I'm I have that as open right now. OK, it must be that, Heather, when you say it's the 11th, we have to stick with that date versus what was the other one, Karen. Twelve. Is that because we know the principles can be available on the 11th, Loretta? Commissioners, are we available on the 11th? I'm available just as I know that we need to get that hold on. Yes, I mean, I think the principles work really hard to be available when the commission needs to be. So if it's the 11th and the 12th, there's no magic to the 10th, the 12th. Well, we can do it on the 11th. OK. Let me have racing regulations and application review. We would like to bring a proposed revised application and the related regulation on April 13th, April 13th. And this is. Is this are they revised regulations? The regulation that would be revised is the racing application regulation. That's what they go hand in hand. Yeah, just for the application. And this would be the application for a new race ongoing. No, no, sorry, this is the new. This is the new. This is the one where I wasn't able to make the meeting and I asked that it be put back on so we could have that conversation again about timing on municipal approval. Got it. Do we have to do the application for the. Continuing, we can look at that too. I think so. I think we talked about that, right? We would like to have we we updated the well, we you created the new application for the new potential new licensee. But the one that play rich car casino uses as a continuing is different, I think. Correct. Yeah. I think it would make sense, commissioners, if that could. I think we got a lot of best practices in, you know, included in the new one. So maybe when we review this on the 13th, can we keep that in mind, Caitlin? Absolutely, I think it might make sense to bring the new racing application and the related reg it at first. And then to the extent there are changes that you're going to make to the new reg, we can go back and make them to the standing. Right. And then just, you know, it will mean and Dr. Lightman, you're probably more familiar with the application of playing rich park uses. But I know you borrowed a lot from that of the new one. But probably the playing rich park application needs to be updated. Correct. There were probably three or four, you know, major items that were new to the new application that you might want to consider putting in the renewal one. Yeah. And other than that, there was a lot of number changing. But the actual things were things that had been requested before. So right. And just formatting, but the floor is renewal. Thank you. I just was struggling with that. Thank you, Dr. Lightman. So for the renewal licensees and then any new licensee. And I think it would probably be a good project for someone without a whole lot of a whole lot of work. But it is, it would be making making the documents like. So we'll go ahead with 13th Karen. Yep. First item for the regular public meeting on 13th. OK. Let me have. The ADW regulations, Michelle, Brian, your name is attached to that. So this is where Alex and I talked about this yesterday. Going back, we identified the meeting where I had the question about whether it was being treated like abandoned property versus unclang winnings. So now we have to go back through just to see is it a question of a reg change or maybe just an audit to ensure compliance? Oh, great. And then you can have legal updates on that. That would be great. Yeah. All right. And the next is under under me. But this is just the issue that I brought up about first rating racing as a matter of being on the event catalog. And I turn that over to Director Bannon and Crystal and Sterl. Karen, does that make sense? Yes. And and Dr. Lightbound coordinate, I don't I really in this it's got there's got to be a legal questions in there. So I can I can jump in a little bit in case anyone's gathering their thoughts. We have done some legal analysis on that point and we can share that with the commissioners. So you can kind of see where we came down. Could you bring your teammates into the fray first before you just so that Bruce or are they already all informed? No, I don't think anyone's necessarily in the fray. So we'll bring everyone in and let them then we'll come to the question. But yeah, I think there are certainly some legal issues involved there. And then there was more of a technical issue related to it, whereby, as you heard earlier, some of the sports wagering operators are moving or have already moved into the AdW space. So there was a question as to whether they can integrate their sports wagering and horse racing offerings onto the same page, essentially, or whether they need to be separate. So yeah, I'd suggest an internal meeting when you get everybody together. Does that make sense? Yeah, so I'm just thinking the same thing. So, Todd, I'll set something up for you, me, Alex and Bruce. And why don't we sort of hash that out and keep it under review until we get all informed here? But we do have I'm thinking, of course, Derby Day, which is not till May, but also I'm thinking horse racing season starts next month. And yes, next month now, right? I don't think I said today was March 1st when we left this morning. All right. And that was, of course, prompted by questions that Crystal and I got at the launch of retail sports wagering, independent monitor report. I think we can take that off now. OK. Right, I mean. Well, they are going to have to come back. I mean, it should probably be there as a placeholder just because they are going to have to come back. It's just not pressing. They come back on their regular reporting day. Yeah, so probably keep them on as a reminder, but it's not anything imminent. OK. All right. Compliance committee and succession of officers and positions. That's under you as well, Commissioner Bryan. Yep. And so I believe. We have to go back and look at the terms. I think the current terms come up, I think in May. And that's at least something we could probably talk about. Probably end of April in terms of succession. Either plans or structures, if we wanted it. Compliance committee, especially with. Unfortunately, the departure. Karen, I'm forgetting his name. Jack, Jack Flynn hasn't really advanced very much. So that's going to have to stay where it is for now. OK, so for officers and positions, I think they should probably put on on for April. You put probably whatever is sort of toward the end of April, whatever that meeting is, that's probably a good day. Probably April 27th would be the last day in April. Yeah, that's fine. Yeah. OK. All right. Anything else? So we've got the lease. We need any updates on that?  We have an internal meeting scheduled tomorrow, which we actually have to both marry out because of another conflict. But we also have been getting information from external sources. So staff is has been starting to move on this again, because it'll be upon us before we know it. I've got to check because Derek and I had a different recollection about where we left it with the commission. So we were going to confer on our notes just to make sure we were on the same page as the commission. So if there is a difference in understanding, we may need to come back in front of the commission just to confirm what the commission's position is for our current status. But one week hold it right now. And Mary and I will give an update after we have our meeting. Would have been an executive session. Yes. Yeah. Yeah. Remember the day minutes may not minutes are final yet because of the nature of the second session, they don't become final till the matter becomes final. But if it's if it's helpful for the commissioners to remind it up the discussion, I'm sure you can figure out how to how to inform us. Yeah, it's OK. OK, that's the last one under review. Team, is there anything else that you want to bring up? We have plenty of time for lots of meetings ahead, but particularly those complex issues, right? So about 10 minutes, we're going to start in another meeting. Commissions, are you all set with the agenda setting? I have one item for the Sports Wangering Application Review. There was a lot of public complaints around MGM and there for what is perceived as an inability or failure on their part to meet some of the terms of their close community agreement. And so I'm wondering if we can get an update of some kind, not sure how that would be brought to the commissioners. But I'm sure Joe will help us there. But I'm looking to understand what those issues were there. I don't think we've heard about it outside of the media, but we may have gotten a couple of written complaints about it. But so just looking to understand that a little bit more at some point. And I'll add that to the list. And then, Joe, if you could take a look at that and see what the best mechanism would be to inform Commissioner Skinner and the other commissioners. Yeah, yeah. Right. Mr. Skinner, if they weren't connected to Sports Wangering, it was just I understand that. No, no, I just wanted to clarify, that's what you're saying. Right. Yeah, yeah. We were focused on Sports Wangering application. Yeah, that's why I mentioned that. But. Joe, you can also. I know that it's representative, but Williams was that's another person who we would love to to hear from. And he's also and I've reached out to him. We'd love to have him as a guest here. We do hear from various elected officials. So if you wanted to reach out to both Mayor Sarno's office and representative Flee. Joe, that would be helpful on our behalf. But we we would love to hear how we can be helpful in this that discussion. So, Joe, can you circle back? With us on the 9th, just a quick update on on that matter to see if you've been able to. Contact anyone. OK, that'd be great. I'll have as a brief update, Karen, under administrative update. And if they if any any individual involved with and we did receive it was many or many. Communications from broad public commissioner Skinner, if you recall correctly, I think we did get a series. I think I'm I'm remembering correctly of here. Right. Communication. Yes, I did. Yeah, thanks for yeah, my recollection. Yes, and then and then there was media outreach and the the individuals wanted to be heard, but it was really not appropriate part of our assessment. So I appreciate you bringing it to our attention today. So that's good. Good follow up. And so I think Joe will be the right person to contact follow up on that. And if Joe, you need any background. Missures can provide that. I think Crystal would have those communications accessible to you don't mind crystal. OK. Thank you. Is there anything else? No, I think so. OK, GLI is still serving us well. Just give them a big thank you. Continue to appreciate their expertise, timing in on yesterday so nicely. And we appreciate it. I know that everyone has worked very closely with them and we are extremely grateful. All right, need a motion to adjourn. Move to adjourn. And. And actually, I'm sorry, before we do, I know it's inconvenient for the public, but I am going to need about 10 minutes and given the time that might need putting a graphic up delay and start the meeting a little bit. Before mills mills, you're in charge. We're going to just it's an 1115 start, but it will be closer to 1120. So thank you with that discussion. And that's it's going to be my reminder that we're rolling over and we'll see you in a bit. You don't mind putting up a screensaver mills. Yeah, what I'll do is I'll I'll push out on our social channels that we'll be starting a little late and then we'll just start the meeting late. OK, thank you so much. All right. Mr. O'Brien, I wish a hill. Hi, Mr. Skinner. Hi, Mr. Maynard. Hi, I vote yes. Five, zero. Thanks to everyone.


Good morning and welcome to this week's edition of Encompass Live. I am your host, Krista Burns here at the Nebraska Library Commission. Encompass Live is the Commission's weekly online event where we cover anything that may be of interest to librarians in Nebraska and across the country anywhere. We are free and open to anyone to attend. We do these sessions live every Wednesday morning at 10 a.m. central time and they are recorded. If you are unable to join us on Wednesday mornings, that's fine. You can always watch any of our recorded sessions on our archive page on our Encompass Live website that I'll show you later. We cover anything that may be of interest to librarians. Any topics that we do presentations, interviews, book reviews, little mini-training sessions, whatever. If it's related to libraries, we'll put it on the shelf pretty much. And we have commission staff, our own Nebraska Library commission staff at sometimes these sessions. And we bring in guest speakers. And that's what we have this morning with us. The next to me here is Karen Kier who is from the Nebraska State Historical Society. And this is part three, as you can see, the third and final part of our series on digital preservation. There are two previous sessions done on February 6th and February 20th. They are both done through Encompass Live and recorded on our website now. So you can go back and watch those recordings if you want to. The PowerPoint slides are there, handouts that she put together are there with more resources that you can use. And today is our final wrap up of this series, part three about manage and provide modules of doing this. So this session will also be recorded, of course, as it is now. The PowerPoint will be made available and handouts that she's put together will also be put up for this one as well so you have the whole series that you can go and watch and learn everything you need to know about that. But I'll just hand over to Karen now. You can take over. I want to thank everybody for, welcome everybody to our final session of the digital preservation series. This is what we're going to talk about, manage and provide today and what that means for digital preservation. I am Karen Kier. I'm the photograph curator at the Nebraska State Historical Society. And as part of my job duties there, I am in charge of our digital imaging lab and developing the policies to manage that and provide access to those images that we are creating in our digital imaging lab. So this is a topic that is near and dear to my heart and I'll try to cover as much as possible today. I want to thank the Nebraska Library Commission for allowing us this opportunity to do this series of webinars on the importance of digital preservation and about how to create a plan for manage and protect your digital content. So today, today we're going to talk about depot and what that is and how it was developed, how the Library of Congress developed this model to help guide museums, libraries and other heritage institutions on the preservation of digital content. We'll discuss how digital content has been, how to manage and provide access to your digital content and what those good practices are. What the depot is, this is all part of the Husker Heritage Network that the Nebraska State Historical Society is putting together. We will have some more training opportunities coming in 2013 and 2014, thanks to a grant from the Institute of Museum and Library Services. Staff and volunteers of libraries, museums and archives will be able to learn more about digital preparedness planning, care of paper materials and more through on-site and online training like this webinar. More information is to come, but in the interim please visit the Nebraska State Historical Society's website as well as the saving Nebraska Treasurer's website. Last summer I attended the Library of Congress's Digital Preservation Outreach and Education Training the Trainer workshop in Indianapolis. It was a three and a half day training program and you had to apply to get in. There was 21 attendees from 13 Midwestern states. The idea was that we would be trained by the Library of Congress's trainers and that we would come back to our states, to our home states and teach at least one of the modules within six months of completing the training. So that's what we're doing today is I'm completing the final two modules of the training. This was the second training the trainer workshop and I think there's been another one since then. So there should be trainers throughout the country and I think if you go to the depot's website which is provided in the link on the resources page you can learn more about that as well. The depot's mission is to encourage people to think about what we can accomplish and foster a network of individuals and organizations working together to actively preserve their digital content. So what is digital preservation? Well it's the active management of digital content over time to ensure its ongoing access. Once a physical item has been digitized or a digital item has been created you can't just put it on a shelf and expect it in 50 years from now we can still access it. We need to be able to manage the upgrades in technology as technology goes obsolete or software goes obsolete we need to be able to continue to access that. So digital preservation is all about that ensuring that we can access the digital items that we create now throughout time. In the previous webinars we talked about how to identify your digital content through an inventory and how to use that inventory to select the content that should be preserved and managed over time. In the last session we talked about issues with long term storage and how to protect them from both minor and major disasters. Today we're going to talk about creating provisions for long term management and the types of considerations that there are for long term access. Here's a diagram of how these modules relate. Identify and select are in the center and all else builds on them. Note that each of these steps repeat over and over as time goes on as new material comes in. Identification and selection for preservation are ongoing processes. Once selected the content must be stored adequately it must be protected from disasters, corruptions and inappropriate access and the content must be managed and this includes policies and procedures, funding and funding issues and even more which we'll talk about today. Of course the whole point of all this digital preservation is to provide long term access to that content. As hardware and software file formats change the method of providing access and the concerns to be weighed must be considered. So let's talk about manage and what I mean when I use the term manage is really is planning. Planning to be able to tie your organization into the goals and access the skills of your organization that you will need to make a successful program. Planning to be able to also access the technology, technological needs of your digital preservation program and planning so that finally planning so that you have the resources like funding and staff to support a suitable digital preservation program. Content is important because of the complexity and ongoing nature of the problem before us. We are facing rapid obsolescence of both hardware and software. Fragile media and the fragile media on which our content is stored and complex practical issues ranging from access and legal restrictions to migration and emulsion of that content. Not only that, the amount of types of content that are both growing rapidly, the types of content are also growing rapidly. But we have not yet even clarified the roles and responsibilities for managing those materials. In 1996, the Commission on Preservation and Access and the Research Libraries Group published a seminal report entitled Preservation, Preserving Digital Information. There will be a link to that on our resources page as well. This report will identify many of the issues before us in digital preservation and provided examples of preserving content from the 1960s on. In clarifying the problem before us, the authors laid the groundwork for shared understanding and collaborative support for the development of common practices that have begun to emerge since its publications. Good management should be balanced. We often talk about this three-legged stool. Organizations must focus on technology, technological concerns to the exclusions of other parts. Organizations may focus on technological concerns to the exclusion of the other parts of the programs that need attention and contribute to a good program. Preservation planning includes not only technological aspects, but also organizational accesses, organizational aspects, and resources. Technical requirements will include such things as policy development, planning, training, and legal issues. Technical aspects include efforts to avoid file format obsolescence, preparing for new and unfamiliar digital content types, monitoring any technology that could improve or inhibit preservation, addressing higher levels of technology issues such as object packaging, funding and preserving relationships at that file, object, and collection levels, and repository-level technologies. Resources such as designating funding and necessary staff and equipment are crucial to sustainability. For long-term management of digital content to be effective, it must reflect holistic and sustained efforts to ensure the longevity of digital content. These 2003 digital preservation management workshops have used this model of the three-legged stool that encourages the use, using all three aspects, the three legs of the stool, to develop a well-informed, sustainable digital preservation program. This module is often called the three-legged stool for digital preservation. Again, the website link there should be on our resource pages if it's not, we can always add it too. Let's talk about skills. Skills needed in digital preservation are many. What we are addressing are the essentials of the program, planning, implementation, and sustainability for long-term management of the digital content. Some of these skills are needed all the time, such as project managers and metadata management. Some of them are needed periodically, such as legal and marketing expertise. The skills not available on your team as president may be available through a network and collaborations with others. Think about what you need here and what you already have. Think about what collaborations you may need to build to fill in the gaps of the things that your staff, the skills that you may be lacking in your staff. We can better address the digital preservation issues in our region. At an organizational level, here are some of the skills that might contribute to a successful digital preservation program. This is the organizational leg. Policy development. We'll talk more about that specifically when we talk about policy development in a moment and why it's important. As all of you are project managers, you know that you need to have somebody who is assigned roles guide staffs to manage projects from start to finish. You may also need somebody who is skilled in repository and software management and programming. We'll talk more about this later as well. Somebody on your team who is a metadata expert is always good. Again, like I said before, legal expertise in marketing might be something you only use occasionally. But there might be other skills too that are specific to your organization or your digital content. Why develop policies at all? Well, let's spend a bit of time talking about the benefits to developing policies related to your digital preservation program. It specifies institutional commitment. Not just a commitment, but I would look at this as a promise. It is our fundamental documentation upon which we articulate how we will develop and sustain a principled and transparent digital preservation program. The process and results of developing the digital preservation policy has primary and secondary benefits for the organization. No organization should start from scratch with this. Digital libraries and universities have shared their policies online, like the ICPSR website at the University of Michigan, to serve as role models and examples as you develop your own policies and procedures. Developing your policies will identify issues and challenges, raise awareness, help you define roles and responsibilities, and will build your digital preservation team. Additionally, this process will help you clarify our roles in institutional commitment, compliance with recognized standards, and will ensure that everybody involved knows what to expect. Other benefits include developing policy will help you build your digital preservation team. Another benefit to having a policy is that you can determine compliance or meet requirements as you undergo an audit in the museum field. We often talk about accreditation stating in your policies that we will do this and we will not do this, manages expectations to your stakeholders. You cannot preserve anything, everything, you cannot preserve everything. So having a policy means that you can point back to say this is out of our scope. Having a policy will help you identify issues and challenges as well as raise awareness. There are some organizations that have made their preservation policies and documents available on the web, so this is where Google becomes our friend. With regards to technology, organizations need to periodically review and make decisions about their technologies that will help them preserve digital content like computers and servers, software tools and utilities, and repository software packages. The process should be systematic and intentional. Documenting the process and its outcomes may make the next time easier. Weighing options against requirements should be part of this process. Outsourcing to service providers is increasingly an option and decisions should be thoughtful as processes to buy and implement technology. Technology changes in organizations can plan to keep up with it, reflecting their resources and requirements. Technology issues are usually the first area of digital preservation management that most people think of. And it is one of the legs of the stool, one of the legs of the stool, the balladge balance management. It is obviously necessary for digital preservation management. This will include both hardware and software, and you need to make sure that the correct decisions about technology, that you are making the correct decisions about technology that you are going to invest in. When selecting software, it helps to have a guide for what you are looking for and what to avoid. Remember that technology preservation is an ongoing process. So that it will be necessary to think ahead to ensure it is going to be usable for some time to come. Software should be modular in design, supporting batch processing and workflow flows, and should be sustained support. I am not going to make any specific recommendations because I think everybody needs to find what is going to fit best for their institution. Yes, that is going to be very personal. Yes. But this is just an idea of how to go about maybe looking for some key points, what is going to be best to find in that software that is going to work best for your institution. So here is a question. What did you look at that helped you choose the software product? It does not matter what it is, security antivirus or a library management system. There are some of these characteristics that will help you decide what software products will work for your institution and it doesn't really matter what type of software it is. If the software does not have these characteristics, consider that a clue, a clue, a red flag there may be a weakness in that software that may negatively impact your institution. The third leg of the stool is resources. This includes issues like the ones listed on the slide, staffing, like staffing, making sure that you have the people that have or will learn the skills necessary to run your program, whether it be just one or two or a large staff equipment. Obviously, you will need the core computer and related equipment to process, store, present and access your collection, but do not forget that you will also need things like desks, chairs, tables and other regular office equipment, plus you will have to have a place for everybody and everything. In many cases, equipment and facilities are shared with other established functions of your institution, but you need to think about how this is going to be accomplished. Succession planning. You should consider that what should happen to your digital content if your program should come to an end due to institutional changes, loss of mandate or loss of funding. You do not want your collection to just disappear. Institutional knowledge. You need to document the process, choices and decisions that have been made when you establish and run your program so that future staff will not have to guess why. This is kind of that if I was hit by a bus tomorrow effect. And of course, funding. Nothing happens without funding. Identifying funding for digital preservation can be challenging, but any program, excuse me, any program in an organization needs to sustain the funding to develop and to develop and grow. We already know that administrators don't want to talk about this because they already have so much on their plate. Managing today's demands and cutbacks may seem far more important to them than providing long-term access to digital content. Here is where we need to take some lessons from our records managers and build a case for why this is important. What is the loss of the loss to the institution if your digital content can no longer be accessed or used? How much money went into developing that content, including staffing resources and expertise? Documenting the value to the institution and to the targeted user audience will help you build a case and convince your administrators that it is important to protect their investment. Now that one key to continuation of libraries is the management of unique special collections in research, safeguarding that this content becomes critical to the future of the institution. So build your case and get your administration on board. Since that 1996 report I mentioned on preserving digital information, several standards have emerged to form the basis of good practices. Two of these are about the requirements for building and maintaining trusted digital repositories. One, the OAIS, reference model is a conceptual overview of how preservation systems should ideally work. One, the preservation metadata, implementation strategies seek to identify which metadata is crucial versus simply helpful for managing your digital content long term. Standards are still being developed, still evolving and emerging. The important thing is to use these as guide posts, map out where you are in relation to them, and identify what you can and should implement. Since that DPI in 1996, the digital preservation community now has a foundation of standards on the basis of good support, and these are commonly cited. If you're not sure what to do, these best practices exist and open up a common language among institutional repositories. So here are just a few that you might be interested in or looking into. The attributes, these attributes of a trusted digital repository have been used since 2002 by organizations to guide the support of their digital preservation programs. There's a lot here and the audit and certification process is clarifying for many just how far we have yet to go. To develop and maintain a trusted digital repository is huge and costly commitment and it requires strong collaboration. In January of 2007, representatives from four preservation organizations convened at the Center for Research Libraries in Chicago to seek a consensus on core criteria for digital preservation repositories to guide further international efforts on auditing and clarifying repositories. These organizations were the Digital Curation Center in the UK, the Digital Preservation of Europe, Nestor, which is in Germany, and the Center for Research Libraries here in North America. The attendees identified what they believed were the 10 basic characteristics of digital preservation repositories. I believe that these are a good place to start. The first two expectations are that the organization is capable of fulfilling its commitment and it does so. It is effective and efficient and it has effective and efficient policies. Digital content it selects is based on its commitment and capabilities. How many of us have documented our stated criteria for digital content and will commit to managing those long term? Institution commits to managing, another one is that the institution commits to managing the integrity, authority, and usability of its digital content. Some of this may be managed via metadata, collecting the information needed before preservation, how is that content used, how is it accessed, how is it produced, and then tracking those actions on the digital objects during preservation. For example, have you migrated a file from one format to another? How will you track that when you do? Since most formats are obsolete within 5 to 10 years, this is something you need to think about and plan for. Your institution serves as a particular community or communities. Who is your identified audience? At our institution, historical society, our audience is our faculty, students, secondary researchers from outside of our institution. Is your institution committed to maintaining the digital content needed for by your designated community? Another of the 10 principles is the dissemination requirements means generating accessible derivatives out of your preserved digital content. Remember that software and hardware keep changing. We may need to be able to continually monitor what formats our users are using and what software will deliver those files to them in a format that they can use. When we need to be able to, and then we need to be able to implement those changes as time goes on. Number nine is what we are talking about implementing right now. We all need a strategic program for the preservation, planning, and action. I honestly think that this is the first thing that many of us need to address. The last but not least, we need to have technical infrastructure that can support and maintain maintenance, security, and access to our digital objects. Again, this may well be a collaborative development to which we all contribute as we are able. Planning for digital preservation is not a one-time thing. It's an ongoing process, part of digital management, ongoing part of maintaining digital content over time. Even planning involves overall planning for the program and identifying strategies for preservation, preserving the specific kinds of digital content an organization is preserving. Every organization should do a self-assessment, update the results periodically, and at some point form a formal audit of your program. Having an outside viewpoint helps highlight things that we take for granted and forget to document and clarify. Preservation requires a show me, not a trust me approach. An organization needs to demonstrate that is following good practices. The outcome of this planning will be to clarify what digital preservation policies and procedures are going to be for your organization. Everything I'm presenting has to be applied in context to your own resources, limitations, staffing capabilities, and level of commitment to protecting your investment and providing long-term access to your precious digital content. All right, so finally we're going to move on to the Provide Act module. So let's move on to think about the entire purpose of all this digital preservation. What's the point of all the hard work and effort? Why the reason we're even thinking about it is because we want to provide access to the content over time, not just now. Ongoing preservation programs carry the digital content across generations of technology to make that content usable and understandable to current and future users. Preservations delivery systems use cutting edge technology to help make content available in the most expedient ways using the latest technology available at any point in time. Preservation systems are different. They use proven, reliable, and even stagy technologies to make sure digital content remains readable and understandable to the future. So if you try to make one system do both, preservation and access will suffer. You can tune a single system to do both preservation and access, and you can develop preservation and access systems to work side-by-side over time, with preservation to care for objects and access systems to deliver them efficiently. Concerned access needs to be planned intentionally and well-managed. Think about some of the issues you've encountered with planning access to digital content outside your usual delivery system. For example, you have content available through OAI or a shared portal. You may have noticed that you forgot to provide enough content in the metadata for your researcher to know enough to use the digital item. This is very similar, only we need to think about providing access to content outside of the context of our current hardware and software and staffing. If we preserve our digital content efficiently, at some point it will be accessed long after you and I are still working at these institutions. You can, however, lay down the policies for how content should be made available. This will ensure that we create documentation and functionality that will be needed to provide access to in usage of our digital content in the future. Policies make consistent, sustainable access possible over time. Add hot decisions, do not. Access and preservations should work side by side. Preservation makes long-term access possible in partnership with access services. Good practice requires transparency, clear, well-defined, well-documented decisions. Managing rights, preservation, privacy, and intellectual property from as close to creation as possible throughout the life cycle will make it easier to preserve and provide digital content. Waiting to address issue, rights issues until you want to provide content increases the possibility you will encounter legal barriers. Acquiring preservation rights, the right to copy and transfer the digital content to be able to preserve it over time as a time of acquisition, creation, or deposit will make it providing content over time easier. Think about your access policies for users. This is particularly at issue with copyrighted content, redacted or restricted material, and the databases which may have personal information included. Do you have different categories with different restrictions? If so, how do you handle that? How do you manage exceptions and special requests? And how do users request and get access? Or do they? Where do you keep this documentation and who should see it? Policies need to exist in written form and be implemented. Try what the requirements are for access, and also what you expect in terms of the accessed item. For example, if the textual content of a material is the most significant aspect of it, then your preservation system should be able to produce access to the text in whatever the new format is. However, if the image content of the material is more significant, then your policy should be that your access object will provide access to the image in the new format. Remember that software and hardware will keep changing and discovering delivery methods must be monitored. You will need to keep your finger on the pulse of who the users are and how they need to use and access your content over time. Policies will need to change to reflect the needs that emerge and the preservation systems and procedures should incorporate the stated policies. People in smaller institutions often wear many hats. The roles discussed here may be performed by a small set of people, but the skills associated with those roles are important. During many hats, periodically check the hat you do or should have on. Think about in what ways we need to collaborate cross-institutionally to meet some of these requirements. As we move forward, we should lay the groundwork for building the foundation we need for long-term preservation, and ideally this is a collaborative effort. Together we are far more capable and far more viable, particularly when we have a shared vision and goal. As noted, the challenge for long-term access is planning for future users. What will they want? What will they need? What technologies will they be using? Once you identify your targeted audience, plan for how you will stay in touch and how they will need to access and use your digital content. Think about implementing periodic surveys and other methods for feedback, ensuring a handshake from one generation of technology to make the next makes it possible to move content, digital content into a future that is unknown to us at the present. While copyright is the legal issue we often worry most about and talk the most about, it is not the only legal issue digital preservation may raise. There are many other legal issues that may emerge throughout the life cycle of digital preservation such as restrictions, privacy, and even HIPAA. By keeping detailed documentation and managing these issues before they arrive, you will better manage your digital collections and also never be afraid to ask for advice. Management of digital content is doable even without a law degree. It is important to make connections to somebody who can legally advise you from time to time. You may have content which you are legally mandated to preserve. You may also have content for which you do not have legal rights for or even duplication or to provide access to. Understanding your content is key as is documenting and preserving your decisions and any right statements which may impact or can impact what can and cannot or even what must be done with your digital content. To be prepared to seek legal advice and follow it, issues will emerge regarding access and preservation over time. In short to develop an effective and sustainable digital preservation program you need to understand and be able to communicate the value of the content you want to preserve. Why should administrator care? Talk to them in terms of what would be lost if digital preservation is not implemented. Identify the stakeholders, do researchers care about your digital content? Do departments at your university depend on the use of your content in its teaching classes? Do donors want to ensure that what they have donated can be accessed and used for years and years to come? Figure out what the benefits are for providing long term access. Does your donor want his grandchildren to be able to see his document? Will researchers 100 years from now need this material to be able to study culture for this time period? How much of your institution invested in developing your digital program and how much intellectual capability is represented in by your institutional repository? Think about clarifying what the benefits are to protect your institution investment and the benefits in the future that will be reaped by continuing to provide access to your visible material. The desired outcome for addressing access at this point will be to help build support for our preservation program as well as to clarify what the results will be. You need to need clear access policies and a comprehensible understanding of the links that must be maintained between preservation and access. It's important to realize that we will need to be able to provide usable versions of our digital content over time and that form of those versions will continually change. We need to clarify rights issues from the point of creation or deposits and we need to know what we can do and cannot do with our digital material. This is just the wrap up slides. In session one we covered the first two of the depot modules which were also the first of the depots baseline principles. Decide your digital content within your realm and select what you will try to preserve. These steps establish a basis for the scope of the work ahead and tell you know what you are committed to storing and managing. You really can't make us make a solid step forward. In our second session on April, March, February 14th address the issues that are considered the long term storage both in terms of what should be stored and how it should be stored. Once it's stored we need to take measurements, measures to protect our content from disaster and inappropriate access. Today we focus our management issues for the long term in considerations for providing access to your content well into the future. We need to develop and review our plans, develop and implement policies and lay the groundwork for a sustainable long term program. After all the whole point of digital preservation is to provide long term access and that will need to change continually to meet the current needs of our targeted users. For our work to be sustained and be sustainable we need to lay the groundwork, plan ahead and establish the policies and procedures, collaborations and funding to make it all possible. So where do we go from here? Well take a few minutes to think about your current situation. Jot down two or three things you think you most need to do. For each one of you think about who you might work with within your organizations or somewhere else. What challenges might you face? How much time is this likely to take and what will be the outcomes? After you think about these things I want you to pick up which one to start with. Pick which one you're going to start with. Take a few minutes to think about this and then we'll take questions and wrap up. Here's a link to a few more websites for the university consortium for political and social research. They have published their digital preservation policy standards and roles and responsibilities and more. This is a very useful role model and maybe one you want to pattern your own policies after. Federal University is a very useful online tutorial and survey for institutional readiness. Also DEPO has prepared a list of links and additional resources for each of the six modules. So thank you for joining me for these webinars and we can take some questions. Great, thank you Karen. Lots of information there. It was nice to have the wrap up there the first two in case anyone didn't attend those or watch those recordings. You can get a little brief introduction to that. So if anybody has any questions or comments or anything you want to ask if you're under share, type it into the questions section of your interface. I've got your webinar interface and I've got the questions coming in here. We can share them. The links that she showed in the PowerPoint will be added to the recording page afterwards as usual here at Encompass Live. We put all of our links that are related to any of our shows into our delicious account so people can access them. I've been working on some right now, although we've been here, believe the slides, but more will be added. There's some handouts that she did that are Word documents will be added as well in the links from there. And then anything that was in this PowerPoint will also be there along with the PowerPoint itself. Oh, we do have a request to please go back to the Identify Next Steps slide. Is that the one you're looking for, Jen? And again, all of the slides are going to be on that same website. So if you want to go back and review any of the slides or any of the steps, you can do that as well. Yep, everything will be added there. Does anybody have any questions about any of it? It's hard to come up with questions. I know it's all a lot of information. It's all kind of overwhelming when you start thinking about what your own institution needs to do. All right. I think it's a lot of it is the kind of thing that you take it back, you absorb it, discuss with other people, like you're saying, find your team, figure out who's going to do what and how you're going to get all of these things taken care of. And then maybe some of these parts you've done, too, like bits and pieces that you don't realize are part of this whole process and you need to fill in around it. Well, it doesn't look like anything really urgent is coming in right now while we've been chatting. So I think we'll wrap it up. On the last slide, Karen, I think you had your contact information on there. I did. Yep. So definitely contact her with any questions you do have afterwards as you're getting involved with it. She can help get you through this. That was the idea of going to this training, the train, the trainer aspect of it. Yes. And then the nice thing about it is if I can't find the answer for you, we have a whole network across the community, across the country with experts in the field who maybe I can't answer, but they definitely could. And we have a great listserv that the trainers have a listserv that we can access. So if you have questions, Karen could be like your main contact here in our area and then reach out to anyone else who might be able to help you out. Okay. Great. I think that will wrap it up. And nobody's got anything they're rushing to tell you right now. Thanks. So thank you very much, Karen. Thank you everyone for attending. This is great. We've got this nice three-part series going here now. We'll have all of our recordings up together so you'll be able to watch them one after another. And in case you didn't get to see them all and we'll have a nice little series here that people can use as a reference. So thank you very much, everyone. That will wrap it up for today's show. But I hope you'll join us next week when we are going to have Library Commission staff with us. So it'll be our own thing here. Talking about the Nebraska legislators database. This is a database that was put together by staff here at the Commission where you can search past and present legislators in Nebraska. So if you're interested in that kind of thing, what's going on with the legislature, this would be a great session to attend and see how you can research all this going back, we've got 1857. So it's pretty cool. I've seen this quick demo of it myself. It's very in-depth and a lot of neat information you can find out about all of the history of the legislature in Nebraska. So hopefully you'll join us for that next week. Register for that and come join us.  And we post here updates to sessions, the announcements of when the recordings are ready, any new episodes that are coming up so you'll be able to keep up with what we're doing here as well if you do follow us on Facebook. So other than that, I think we're all good. Nobody has typed in anything else since we've been talking here. So thank you very much and we will see you next time on N-Cup is live. Bye-bye.


Welcome to Cal Dining vs. the average Cal student. I'm Spencer Duanser. I'm Sarah Kim. And this is a series where we are going to try to recreate all the dining hall food and see if we can make it better. On this episode, Crossroads. This Friday's Crud's dinner was Asian inspired so we're going to be making a chicken dish, a tofu and vegetable dish and fried rice. First, we're going to train Joe to get our ingredients. Yeah. What did you just say, Sarah? Trader Joe's. What? Cancelled. Cancelled what? The Asian pumpkin. The Asian pumpkin, what happens? Because they don't have green onions. It's so easy to just do this. That's cheating. That's cheating, Sarah. That's cheating. That's cheating. Sorry. Sarah wouldn't let me pack it because she said I was doing it wrong. Yeah. It's the boy you know. Yeah, exactly. The boy you know. Right this way. Those are the points right there. The pumpkins are here. Exactly. And then you just basically fill it in. So now we're going to head to 3.5 restaurant. Crossroads. And we will see which one does it better. Aleister Crows. So we made it to Crows. We are here at our fancy 3.5 star restaurant. 3.5 restaurant. Uh-huh. This is our main food. Our competition. It actually looks pretty good today. It does look good. Yeah. The first time, a matter of fact. I might start off with the tofu. Okay. It's very rubbery. This makes me sad. It makes me feel very depressed. It's so dry. It's so dry. And inside it just tastes like styrofoam. The rice? The rice. The rice isn't bad. I will say that. It's seasoned. Yeah, it is. Okay. It's using the rice here. It's very raw. The water. It's very refreshing. Wait, half an egg roll. How can we get an egg roll? This is good. Yeah. This is actually really good. Mm-hmm. Can we rate each one? At the end. We can do it at the end. Chicken. Mm-hmm. Hmm. I will say, everything is really good. Give one Spencer point out of five for the tofu. Mm-hmm. For the rice. I'll give it three Spencer points. Okay. Chicken. I'm going to give three Spencer points. And then I think the starred dish is the egg roll. That's going to give four Spencer points right there. The tofu really gave me, truly gave me a rough experience. Yeah. But then again, when I think of it like in the context of crows, I'm like, maybe it's a 1.5. Mm-hmm. The rice is pretty good. I would give it like a 3.5. Mm-hmm. The chicken, it was good. It was good. A four. So what would you give the whole dish? The whole dish out of five. Mm-hmm. I'm going to give it a saw 3.5 Spencer points. It was good. I'll give them a three. So we have that little like... A little edge. A little edge. Yeah. The .5 was too much. Is that cheating? The .5 was too much. All right. So we'll see you back in Unit 2 Kitchen. Peace. Bye. So we went to Trader Joe's and everything here is Trader Joe's. Hashtag not sponsored. First things first. We got some fresh organic... Okay. Both of us in skillet size. We love thighs. Broccoli. White mushrooms. Tofu. Organic jazz and rice. The beautiful free range eggs. Two garlics. Soy sauce. Honey sauce. Black peppercorn. And last but not least... Sea salt. I can't. Spencer's never been to a kitchen before. The closest thing I've known to a kitchen is boiling pot. So... I have a little experience. I did like have to cook for survival. But that's... So let's get this started. What should we do first? Okay. So I would say we need to cut the garlic first. Okay. Like, that's the garlic. How do you cut garlic? I'll teach you. I got really close to my hand. Do you think how TV would pay for my hospital bill? Um... It is? Okay. Yes. That took me. I'm gonna assume that you slice a mushroom like this. You want to cut this and then why? And then am I right there? I almost didn't know. You know, while cutting these mushrooms, we take for granted cow dung. Like, this is hard. You should eat those cut vegetables because I'm an average person and this is really hard for me. I don't know. Stay for yourself. Like, I will be taking those for granted. You know what? You better check your photos too. Because when we went to Trader Joe's and you'll see in this clip where she's like, wouldn't it just be easy to use prepackaged ingredients? It would be so easy to just do that. We're cheating. She wanted to cheat. She wanted to cheat just like that for her. Which this video is inspired by. If you watched day night where they went to gourmet restaurants and they see how they can cook it better, that's how this is inspired, guys. Yeah, at least we're not cheating on people. On people or the food. Or the food. Look how beautiful my cutting is, guys. Sarah's so proud of this. Why too? What's in there? Wow, it's just like crows. It's just like crows. Dang, look at that. My mom. So my mom was a stay-at-home mom. And you never helped her. Yo, hold on. This is Sarah's final product of the fried rice. Look at that, Sarah. You got anything to say? Um, yeah. Like, it would have been better if Trader Joe's wasn't Asian-phobic and we had spring onions. All right, guys. So, Spencer stepped out a little bit. And basically, this is the tofu. All done. This will be our last dish. And I gotta say, Sarah and I, we kind of slated. Okay, so we're finally done. Sarah and I, we slayed. We ate. We really did. And we served. We did we served. And so now we're going to try our meal. First, I'm going to try the chicken. No food. Is it? No, it's good. Okay. Go. Tofu. For the tofu, I'm not the biggest tofu fan. Okay. But this is good. All right. I'm going to try the rice. That's so good. I love fried rice. Yeah. This is my favorite here, the fried rice. Okay. Five? Five? Five? Yeah. I don't eat bias. But I'm going to say 4.5 Spencer points. So, Sarah and I, we don't want to be biased. So, I brought some friends over from my floor and they're going to try it and then they're going to give you their honest opinion. So, let's make them in. Okay. So, how's the food? It's actually cooked. The rice doesn't assault my tongue. Yeah. And it's actually good. Crows, just like you're tolerated. This is like the enjoyment, you know? How's the food? It's amazing. Do you want to expand on that? It's more flavorful than crows. Then you can actually taste the spices. All right guys. So, we just finished cooking and serving and it was really good. And the general consensus was that it was better than crows. So, we want that to turn. I think you won that. And we have three more dining halls to go. And so, next up is Cafe 3. Watch out for us. That's it for us. That's it. And we'll see you in the next episode.