Thanks, everybody, for your patience. So I'll call the meeting to order at 535. We'll take care of a few, a little bit of business here, and then we'll go right to the Farm to School presentation. First of all, 1.1, reception of guests, and many guests here tonight. If you want to just state your name for the video. Meg Dawkins. Allison Levin. Corinne Streisberg. Here, Frazier. Cynthia Goddier. Bill Kimball. Chris Winters. Eric Chase. And first of all, are there any, there's agenda review and provisions. Are there any additions to the agenda? So I have a resignation that should have come to you back in February. Secret that Cynthia could retire in this year. That should come at that point. And add that 5.4. Well, we have a 5.4 that was added back on Friday, which is the acceptance of P.E. teacher hire. P.E. hire. So we have a, I think you can do it however you want, the 5.5, which is a retirement. I think at the time he was discussing it because the teacher wanted to present to us. But that was the... Got it. Okay. I know Carl, you and Carl, and I, I don't, I don't need to get into it. It's my responsibility to make sure the board's properly. But I think that there was... I have a good idea of why I didn't get here. Yeah. Because the teacher wants to make a decision. All right. Any other additions to the agenda? I wanted to speak regarding art and project photos, student photos, and also about policies. And what, I think I know what the topic is for art and project photos, but for policies, what was that about? I'm sorry, I wasn't at the last meeting. Oh, it didn't come up at the last meeting because a couple of people weren't here. But Bill and I had had an exchange still about having a complete set of policies and procedures, and he felt it needed to come back to the board for direction. Just looking at our agenda for tonight. I'm wondering if that's... if we can talk about art and project photos tonight and maybe policies on the next agenda. Wouldn't that be all right? It might come up under board goals, anyway. Okay. So maybe a brief conversation, needs to be more in depth for a future date, but a brief conversation tonight about art and project photos as 3.7. Any other additions, revisions? Any public comments or correspondence? My husband asked me to extend his appreciation for using the school for the annual Scholastic Chess Tournament. There were 140 Vermont students there. There were some photos in the paper today of it, but she's always great to have positive things going on. For those who aren't familiar with it, just another note that it's at least for the last couple years, it's been the Berlin Fire Department and Lady's Auxiliary that has done the food and Rochester, as in Rochester, New York. Chess comes out with chess products and novelties, which are always a hit in Vermont where you don't have the ability to buy some of those things locally. And he especially wanted me to mention appreciation for Chuck, who was around for setup stuff, and Jeff, who was here the day of it. Cool. Thanks for that report. I didn't get to go this year, but my kids have been before and I really enjoyed it. Any other public comments or correspondence? And we'll just note here future meetings. We have next month, May's meeting is on the 14th at 5.30, and June is an SU board at 5.30. 2.0, the consent agenda, 2.1, approve the minutes. I'd entertain a motion to approve the minutes of the March meeting. I'll make one second. We'll see in a minute. Is there a second? Second. Any discussion on the minutes? Nice job, Martin. Those in favor of approving the minutes of March 28th, signify by saying hi. Hi. And those opposed, no. All right, now onto the discussion agenda in the Farm to School presentation. Take it away, thanks for coming tonight. So I'm Allison Levin. I'm a parent and a community partner here at the school. Cindy and Meg are also going to present with me today as part of the Farm to School team here at Berlin Elementary. In particular, we wanted to tell you about reach out to all the different community groups relating to the school after we were involved in the Farm to School Institute in June. Six of us went to the Farm to School Institute, a three-day program that was held to help us reenergize our program and cement our goals and help us prepare for a more vibrant Farm to School program in the future here at Berlin for the coming years. This was through a grant that we applied for and also used some matching professional development funds to support the Institute that we did. So we wanted to help people understand what Farm to School is. And this is not just unique to our school. Many schools across the state are having different Farm to School efforts in across the country. And this is material that we've taken from those efforts, not something that we created. Farm to School strives to engage every student and the community in a local food and farm culture that nurtures students' health, cultivates viable farms, and builds vibrant communities. So this is a general concept of Farm to School and what's based. I know we're in a very tight, but can I add a few things along the way? So when I think about it, I think it's really just helping kids understand where their food comes from. It doesn't come from a package or a can. It comes from a garden. So that's what I think about. That's what I really think of this. So as part of our work at the Institute, we worked on thinking about what our values here at Berlin are in terms of Farm to School. And this is a statement that we came up with and it's sort of a living, moving document. And we also have a simpler version that we are using interactive interactions with the students, but this is what we came up with. So Berlin Elementary School strives to empower people and community stewardship, power people and communities stewardship of health and wellness. We do this for engaging, engagement with experiential education, environmental awareness, and integration of the classroom, community and cafeteria. So those three elements, the cafeteria, community and cafeteria. Classroom, cafeteria and community, in whichever order you want to list them in, we call them the three C's are the key components of Farm to School. Next slide. So here's thinking about those three components and how we can work to make them as interconnected as possible, working to connect the community with the classroom and the cafeteria and providing opportunities for learning in all those different environments. And there's many, many of those different kinds of opportunities for all of our students in Berlin. Here at the school, but as part of the community as well. So just a little bit touching on each of these three elements. The classroom, here's a picture of students after working on their mystery box program, which we'll get into detail a little bit later. With some of the other things that we're also doing here at Berlin. But this is an opportunity for students to engage with fresh fruits and vegetables. And they do this in the classroom, but they may be doing this in the garden as well. And there's many different ways that we're providing to expose all the students here about healthy produce and vegetables and how food is grown in the community and using the classroom as part of that opportunity. So when I was thinking about the classroom and especially this thing called mystery box. So Allison and I started that a few years ago. She brings me a box. I don't ever know what's coming in. And not just my classroom, several other classrooms now. And the kids have to do like 20 questions to figure out what's in the box. And then whatever's in the box, we do all sorts of math with it. And I just started jotting down some of the words like circumference, length, diameter, average. When I was working more with fifth and sixth grade, with the median, with the mode, with range, with weight, we're looking at ounces and grams, looking at pounds, prices, laps time, how long did it take for these things to grow? Of course all the addition, subtraction, multiplication, division, quartz, pints, gallons, bushels. I mean there's so much that goes into this box of vegetables and it's motivating. So a box of vegetables or a box of apples or whatever it is and the kids love it and they get to taste it and they talk about the textures and they're trying these different foods that they've never tasted. Things like kohlrabi. I haven't had it either. I haven't had it either. So it's really exciting and it's fun and it doesn't cost anything. So that's one of the beautiful parts. It's all donated through our program. So beyond the classroom and opportunities that we do through community partnerships, we also have many opportunities through the cafeteria, whether it's through our healthy snack program or other ways that we can engage all of our students on a regular basis in trying new things. Chef Austin has been working with us through the Farm to School program and integrating new vegetables and trying new things and providing new opportunities for the students to engage with new culinary experiences and healthy eating here at school. So that's a very key component and a way to make sure that the cafeteria is also a learning environment for our students. So one thing we haven't done as much as we wanted to was more taste testing where you'll be preparing little bits of things and bringing it around to taste. With a healthy snack there is a lot of that, but there's also this encouragement to have students do taste testing and to broaden their horizons on the things that they eat. The picture of the kids there that you can see, that's last year's junior iron chef team. So we had a lot of interest last year and this year. The school funded one of the registrations and the students and their parents funded the other one. Last year we had a donation. This year the kids kind of, they did a bake sale. No, they did a wrap-up and they raised the money that way. They also get little chef's coats and hats to wear to the competition which happens up at the Champlain Valley Fairground. And this year one of our teams won and by chance they were also selected to go to the state house on Thursday where they'll be presenting and hearing resolutions around the farm to school and the junior iron chef. So this has really been a fun thing. It's typically just the sixth graders but we had fifth graders interested this year. We were hoping we'd get like a joint team with the seventh and eighth grade but that didn't happen. So we pulled up some, they allowed some fifth graders to come in. So we had the youngest team there and they did really, really well. You would have been so proud of them. They look so awesome in their chef coats and hats. And Austin was one of the chefs. I was one of the coaches and this woman who works at Norwich was another one and Donna Barr who used to work here also coached. So I think we have at least three people who are hopefully going to coach again next year and the kids are very excited about doing it. Sure. So this is another thing that Allison and I started a few years ago with the gleaning and we have, this is a really big community component of it. We want our community to be in our school by building successful and sustainable farms to school program. These programs will engage students in food systems, change, keep money in the local economy and reconnect the community to local foods and agriculture. So again, it's where does the food come from? The students go out, we collect the food that's left over after the farmer has sold everything they want. We've been to Dog River Farm twice. We went to the VTC orchard and twice to Liberty orchard and the food that we bring back, some of it stays here. The students can use it for mystery box or cooking and then the central harvest, community harvest of central Vermont takes the rest and they distribute that to needy people in our community. So it's really working with the community and it's good for kids to feel like they're helping, like they contribute to their local community more than just something that they get for themselves. There's also a lot more we could be doing with the community as far as farm visits and all the science around life cycles and bacteria and we could be visiting, you know, the compost centers. There's so much more that we could be doing out in the community. Of course, the challenge is that the buses are very expensive. So, you know, that's the hardest part of this, is getting kids to out to the community, bring some people in as much as you can. Okay, next slide. So this slide wasn't here a while ago. And last week, when we met, I said we were talking about food insecurity, what it looks like here. And I said I'll go in the cafeteria and within, I was back in like three minutes. I just walked in and snapped. This is a typical lunch box of many students, not all, some bring healthy meals. But if they're not getting a food, their food here, this is, that's it. It's empty calories. There's no nutrition there. It doesn't stick with you. You know, and I think a slide coming up talks about how students are. You know what you feel like when you haven't had a decent meal for breakfast or lunch? You get the hangries, right? You get angry, you get hungry. And that happens. And our little guys are moving so quickly that if this is their lunch, then they're not happy in the afternoon, can't, not available to learn. And one of the things that we learned at the Farm to School Institute, which was very moving to, especially a lot of the teachers that went with us, was how food insecurity affects students' ability to be a productive community member in a school and to learn and create environment where everyone has an opportunity to learn, whether it's those who are food insecure or not. And so that was a key component of Farm to School that not all of us really realized or thought about it. And so that was one of the things. So in some of the research that was presented at the Farm to School Institute, talked about, you know, these are some of the effects of poor nutrition. You know, kids are being held back in grades, not so much here, but in some places, high absentee, tardiness, low grades, difficulty getting along, increased anxiety, you know, being angry, right? And many of the teachers have experienced a few of those off and on and helping to understand why those might be happening. So some of the positive things with students working in the garden and experiencing healthy foods, you know, there's fewer absences, better focus, better behavior in general, academic performance. When you're nourished, you have energy to work. It's hard work learning, so you need proper nutrition. If you're a business to the nurse, because they feel better and, you know, just getting along. The social skills, I mean, if you could see how students work together in the garden, it's just beautiful to see how they are willing to work hard.  They're really engaged. Is that mine again? Okay. I can jump in though. So one of the things we are looking at as we are thinking about that value statement that we started at the beginning, I think that how that's really interconnected with the wellness goals that are being created on a statewide and also on a district-wide level and how our farm-to-school efforts coincide with those and support those in particular. Anything else to say? Yeah, I just, you know, from the learning outcomes that you all have seen and that are on the website, I should have done this and spent more time on it, but I just went through and highlighted a few things. Like from the physical education outcomes, you know, outdoor pursuits. Each one of these, there were so many that I could have highlighted almost the whole entire page. Positive change in the community. So this is not just the wellness goals. Positive change in the community. With the economics, looking at humans, looking at environment and economy, the economic system, the market forces. So looking at, you know, how our community, what we produce here, right? Instead of saying, well, some place up in China. No, this is what we produce here. Economic decisions around that. Making connections between molecules found in the food we eat and how they are rearranged to function within our human body. I mean, that's one of the science inquiry skills. Global issues of food around the world in comparing our foods to foods around the world. Problem-solving data collection. I mean, it goes on and on, and it's all possible and people are doing that in your school with the Farm to School effort. Ah, good segue. So last summer, after the Farm to School Institute, one of our tasks was, excuse me, to look at how Farm to School would support the teachers and what standards they have to teach. So we took one activity that has happened since 2014 in every classroom. Every classroom gets assigned a garden bed and they have to plan, maintain, plant, and harvest, and then prepare. And so we just briefly went through, the standards were all new to us too, so it was a great opportunity, but we went through and science and math were easy. I mean, there's tons of things you could do. Then we looked at the transferable skills and we had creative thinking and problem-solving, effective communication, engaged citizenship, independent and collaborative working. And then this doesn't even address all the artwork that the students do when they draw what they've harvested. You see beautiful images of these vegetables in the classroom. And then they write about their experiences. So there's a whole literacy component, P.E. I mean, you saw the picture of the wheelbarrows. I mean, these kids, some of them, they've never even picked up a rake. They've maybe had tan trousers with big shovels. So they're learning, and some of the students, what I've noticed the most, that have the most difficult time in the classroom are the ones that excel out there.  And it's just wonderful to see that. So we decided to look at also and share with you what we were already doing and some of the things have been mentioned. There's a few slides that I'll quickly say that we should add, but go ahead. So we've had the garden. Cindy wrote the grant in 2012. Chris, you helped me do the drawing, the design of it. It's 70 by 80 feet. The perimeter of the garden is a living, we call it a living fence, with fruit and fruit trees. I was going to say nut one time I did buy. I was like, yeah, I got some hazelnut bushes in the head custodian at the time. Gary was like, nut? And I was like, oh, shoot! So they didn't get planted, but anyway. So this is just an opportunity for life cycle. I mean here, you've got students from last year that are planting, and then the kids are harvesting later on in the year. It's just a lovely process.  Especially when they get involved with the worms. So I wrote a grant in 2015, so that we could have worm composters in each classroom. And there's called vermicomposting, where they're red wigglers. And so the classroom snack waste can go in there. We can't take all of it. We can't handle all of it. So the rest goes to the kitchen. And then last year, a grant from Centro Mont Salad Waste to build an outdoor composter, which will be piloted this spring. The goal is to take one bucket of our food waste from the cafeteria and process it outside. So again, we're looking at trying to educate the kids about temperature will be so important for the compost to be broken down. Why are we doing this? So it saves our school money, so we're not paying for that to be taken away. And then we also don't have to buy our fertilizer. We can have our own. The gleaning you heard about, which is wonderful. And look at this. They get free rain. Thousands of pounds every season. It's amazing how many pounds 80 or 50 to 80 kids can get in a few hours. They make like 5,000 pounds of winter squash and they're good. Our healthy snacks program. So all these things we're talking about are all grant funded. So this again gives opportunities for or donated from the community. So exposure to raw food, something that's not processed. The mystery box is what you heard about. Winter squash version. We have to cook them up and eat them afterwards. For the last, since I think 2014, I want to say we've had some kind of open house food related activity in the fall. And last year we decided that it would be a finger food snack from the garden. Each classroom would sign up for a different thing and have it prepared. And they were so proud to have it displayed and shared. And they knew everything about it because they did everything. So it was an awesome opportunity for the community to see a grant was written years ago for a kitchen cart. It's almost better equipped than my kitchen. It's got a little maple sap that's being boiled in Cindy's room this year. So there's a hot plate. There's Cuisin Arts cutting boards for every child measuring cups. Everything you could think of, bowls for mixing. We also have a bucket of the standard flour, oil, salt and pepper, cinnamon, those kinds of things. So that teachers don't have to buy it. So what happens when schools buy local? We reinvest in our community. We are enabling farmers, young people in particular that are getting into this field to grow their business the more we produce. And then our kids are eating more local food. And it's a life cycle in and of itself that's just beautiful. The stats here say that in 2013 and 2014, Vermont schools bought 5.6% of their budget. So wouldn't it be great to increase that even more? And so how you can get involved there's many different options. Oh, there's a few things I forgot. Another grant that was written was there are re-usables in every classroom. Every classroom has their own bin of cups and bowls and cutlery and a dish towel and a two pans for cleaning their dishes and a hot tea kettle so you can clean the water. So we are saving money by one all the waste every child in the school as a birthday party year. And we would be asking parents to donate all this paper goods. We don't do that anymore. So that's just been a wonderful asset and every teacher now has them. Go get the spoons. Go get the bowls. So that's one. We have on the nature trail. So as far as like community engagement so the signs are out there were made by a parent that educated students. There's outdoor classrooms out there. I think Brandon started a little preschool corner. And so it just when you think of when I think about farm to school I think about it's like this overarching when we have the mild track you know that was out there. That's you know how do we reach our wellness goals and through engaging our bodies and it doesn't have to just be the garden. It can be all things that are healthy. So volunteering. The other piece too is the orchard that's over here. So we have there's seven or eight trees now we're working this year with Barry Rotary Club. They are donating probably 14 more trees 12 are going over here and a couple in the garden and they are coming with the students from Career Center to help us with the planting Bill you were there one time when we first got the grant. We worked with Dave Wilcox the State Forester and he was fantastic and educating the students about the roots of the tree and all the parts of the tree and how to plant trees. So those are apple trees. Those are apples. And in the garden they'll be fruit. And apples over there with the hope that some families can just go out and pick and we can also have them here from school. And we have two pears and two plum trees out there in the garden as well right now and blueberries and gooseberries. And that same center, Central Vermont no Central Vermont Career Center Amanda Garland is just phenomenal. You basically say we've got a project so their students are making signs for all of the plants that are on the periphery all the trees and they'll be installed this year with classrooms who would like to be part of that. So just a few different ways that people can get involved and want to share all that information with you. So any follow-up questions, anything we didn't cover anything that was unclear? I just want to thank you guys for some wonderful asset. I would echo what Carol said and thank you.  It's very impressive as far as the amount of grant writing that everybody has done. I don't know that it's one person's fault but I'll say that everybody has done. It's mostly Cindy and Meg. And it's been spread over a few years now which I think helps keep the enthusiasm and the engagement going with it. It's just so wonderful to see the program be one that continues to grow it hasn't just stopped at a certain level and the amount of involvement with community. That's just so fantastic. The institute was great in helping us rejuvenate those things and getting some support from other places that we can keep getting potentially without necessarily having that grant. You might not realize it but I think it goes back to you the year that you asked to have a summer program because there was there were programs for students but there wasn't anything here and Chris said let's make it happen so we did a little math Monday and the kids came and we did a tiny little garden out here and it kind of started that was a long time ago. It only was in third grade. I think another thing is that I'm hoping to do a program this year which is a much stronger commitment on his part than we've seen in past. He's just getting started. One cool thing you'll notice in the menus that are happening is that the fee will be labeled where we defined local. We defined some labeling so he's about to start incorporating so we'll have the Berlin or town label for anything we get from Berlin which he's hoping to start doing from some local farms. He's working on procurement methods to do that and we're working with the state people to make sure that's all done properly and then also local which would be anything in Washington County and regional which would be Vermont and surrounding states. So there's a lot of things he's already purchasing that would fall into those categories and we want to share that and promote the fact that we're already purchasing those things because that's sort of what you know the hood milk that we get is regional so that we would incorporate and share that with the parents so they understand where the food is coming from. In 2014, statistic you had up there Meg, but Reinhardt who's our main food supplier they do a lot of stuff that comes out of the state of Vermont. Yeah they do definitely. So when you see that truck come up like equals at all coming from somewhere else outside the state, a lot of it is and I don't have the percentage but I know we've had these conversations and Brian who's up at E32 is the fed-the-food program. He used to work for Reinhardt and he's been up in two years with us and I know he watches up there. And if you happen to be here in the morning to hear the morning announcements you'll learn about proper nutrition and because Austin's providing facts for Lori to read over I learned a few things, I'm like help me smack that. Yeah. I mean the whole variety and there probably are other things like Carol just said that you didn't mention. Oh yeah there's lots of things. The mystery box and the taste samples and all. And some things have kind of come back around. I remember when we used to have a sandwich bar in the cafeteria it was a big deal as far as having taste tests so kids realized that the bread that they thought was chocolate wasn't. It was fun for them. The possibilities are endless. Thank you all for coming. Thank you. Thank you. Next up on our agenda is item 3.2 the board goals and work plan. We all had the time and of taking a look at those over the last month and thinking about any changes we would make to those. It looks like they were last updated in 2016. So it's been a couple of years but I do see so I've been looking through them myself I noticed some things that are from I'm sure the first time that we put these together which was probably four or five years ago so we could definitely use some updating. Thank you. Does anyone have any suggestions on how we go through this? I mean do we just start with page one and work our way through or I'm open to other suggestions if you want to tackle it in a different way? I'm not sure if anybody can give me a little bit more background as far as these goals because I know they were brought up a few months ago and I didn't add in anything I said I felt that I was too new to actually say anything about them but I've read them multiple times now and what's not clear to me is they don't really read as goals it reads more of like an action plan because where it says goal one academic and behavior learning that's not a goal that's more of a statement I mean a goal is something where you can measure it in some way you know fiscal fiscal isn't a goal you might say you want to keep the budget within a 2% increase or develop a capital budget plan but just saying this goal is not really a goal so I'm a little confused how these work Bill can probably help here I may have been the only one who was on the board who did these maybe I know here has been and I'm not a fan of the way that these are laid out but we tried to break them into categories so fiscal is more a description of the category and then we described what our current state is what our desired state is and what we would need to do to get from current state to desired state but I too am not really tied to what we've got here and I think that's why we're looking at them again and maybe Bill you could speak to why these are important and what you would like to get and for me goals one of the things that has been an objective for me is to get clear direction from the boards about what's the work the board wants to do and so there's been different with different boards they have different levels of which they commit to their goals and different boards write their goals in different ways and not they almost all use this format here but just as you said Corinne there would be a statement or a rationale right with the goal piece of it but I don't as your superintendent I don't write these goals I don't go and take information and rewrite them for you that's never been something that's been asked of me to do I can do it if the board would like me to because I would say that you have to have where I heard you going that's something that's you want to make sure there are five or six different attributes of a goal to make it a good goal and first one it's got to be understandable and that's where I heard you talking to from Corinne and then I heard you talking about how are we measuring it because you said certain percentage you were just I didn't keep everything you said but those are the tenets I heard and you may have heard of an acronym of what's called a SMART goal it's a way of remembering what those tenets are of a goal that you should be writing and then from there the pieces that are under here is current state desired state and actions needed by the board I've worked for some boards and partnered with boards that they made goals but it was really goals for me or the organization but not what the board would do and so for me this was something that we started about five or six years ago to know what the board would do and knew what the board actions were and what this did was then take from the goals for you to say can you really do all that board and then when you go from the goals go to a yearly calendar that's something that's a table like this that I wish I and I can bring it up I can bring up my laptop and show you from U32 what their goals are and then the details that are under each month of what they're going to do and that basically builds the agenda and that's the work of the board means there's not much else that comes up in the meetings but it's the work of the board for the year so those are um and that and to be frank about it for Berlin this has really been fits and starts we haven't had a good I haven't seen the board not because of any ill will intent but just say we want to get to that place where we have goals we have action steps we calendar that determines our meetings there or in between and um we have three or four boards that are good with that and we have a couple boards that don't do that and I don't pressure the board either way I think it's just a better way of determining the work and how we're moving forward and being clear about who needs to be done what and what supports need to be there so Bill sometimes I I've been here for four years now watching the I kind of wonder if it would help like looking at the district and what and maybe reflecting on some of the things that are placed in this um work that's being done district wide to move the students forward academically and that might help at least with the academic goals and if you look what Bill was saying there is a plan each year that is in place and I've been thinking about this and I saw that you all had this on the agenda for tonight I hope this isn't overstepping but I was thinking you know if I was not aware or you know entrenched every single day in the work that Bill and the administrative team and all these educators here as you have been trying to move forward then it would be hard for me necessarily as a board to be able to wrap my head around what do I need to do to support this work and so I hope it's okay Bill I was thinking that this might be a place for you all to start at least for the academics it's planned out year by year as to what should be fully in place and what is just being implemented so if you are looking at this and you're saying as a board what do we need to support the school you might be able to look and say okay so next year we have these in place it might be to continue to support that work so that it is continued to be strengthened is there a financial need or is there any kind of need and then looking at the other two which is clear learning targets or performance indicators what kinds of things could we do to support this work to move the academics forward and that is something that in this but then you could also talk to me you could talk to Bill you could probably talk to any of the educators here and get some clarification if you didn't understand what's in this document it's also on the board on the SU board website very clear information on that so I was talking to someone today and I said tonight they're going to be talking about their goals and I said it's kind of like they're spinning it and I thought maybe this might help at least with the academics because this is what the teachers are going for this is what the whole SU is going for and so if you use this as a base and say how can we support this work that might be to help I don't know the primary goal is what was adopted for me is that whether the board's adopted in May 2016 that all students will meet the student learning outcomes that's what you told us as a board Berlin adopted that then and then there was a discussion about that about a WCSU meeting as far as is it realistic to say all what does that mean that there's been any further until I'm told differently I'm taking what was adopted which means every student to earn a U32 diploma has to meet every student learning outcome so you guys kind of addressed what my question was but not totally in that I guess I'm still confused over and it sounds like maybe there's a combination of whether these are board goals or whether they are principal or superintendent goals no these are board goals these are what you want to do as a board can I say for me and I've been on the board a long time and this is the part that always seems to get a little stuck in the mud it's the monitoring part I think it's hard to monitor something when we're not in the trenches every day and we put the calendar in the board goals as a work plan but then when I was just going back through these there's a lot of things and I can't speak from October prior but from October on or November on that we haven't either discussed or had a presentation or gotten the data so to monitor something that we we don't have the information that I find is the difficult part well and the monitoring that's where to me it gets to the policies as far as if we don't have what all the policies and procedures are to know for sure what it is you're supposed to be monitoring how can you do that because a lot of this type of work is related to what do our policies say I would agree with that I would say that our policies don't really say what we're monitoring our current policies I would agree with that I would say you're right Vera and we haven't gone back to that calendar and it's a lot of because of what comes back into the agenda building and what is important at that time versus staying in the boards that have completed these work plans successfully they're chairs and I'm not going to take any credit for because the chairs always come back and pull us out and say what are we doing next month and it's a question and it's a commitment from those boards saying that's what we're going to use to drive our agenda and there's other things we're just going to let the administration take care of so what does it mean for you all when you've got a couple of boards that don't define their goals very well and don't necessarily give you much direction from their goals it sounds like Carol says she feels in the gap by looking at things like this that we're on that all the time at the leadership team I think there isn't a meeting that isn't out in some form or another again so we're saying this might be if you're looking for how to support the school what can we do as a board to support the school this is this timeline and this information this is what Bill is going to be reporting Aaron the new principal and such will be reporting on growth towards this that's what we were using when we wrote our CIP and the continuous improvement plan and the continuous improvement plan that's coming up which will be new it changed because it went from no child left behind to every student succeed and so the CIP that was written is based on this so a lot of the work all the work we're doing is to meet this so I would assume that as a school board your focus on your work would be how to best support the school and the district to move forward in this work is adopted by you all back in 2016-17 so it was just a thought I was trying to think of a way that might help and I thought of this so I would answer your question this way that with board goals with a board calendar there's a lot more proactive thinking and thoughtful about all the meetings instead of a meeting to meeting a decision when you don't have something like this it becomes a little bit more reactive and definitely I don't think there's much continuity from one meeting to the next and that's what I noticed from sitting with a different board to use it to the different amounts they do looking back on some of these four or five years ago whenever it was that we did this there was a real concern about disruptive behavior in the classroom there was a real concern about the state of the building so we're doing better I think in those areas because we defined those as goals and decided to focus on them so academic I don't know I mean without the monitoring I'm not exactly sure where we are yes Matt yeah I don't know if I maybe for a minute just because this came up I have to apologize I have a cold so my ability to be coherent even less than it is usually I think that my sense has been that the issues you're discussing now have we had goals are they really measurable what are we doing here I think those are really across the system I see boards grappling with those questions and I think that the the topic that we discussed at the SU meeting around goals and the activity that we did to try to prioritize topics was specifically designed to try to start wrapping our heads collectively around those questions and I think that some of the items that were prioritized are very much in line with what you've been discussing so one was governance so how do we operate how do we conduct our meetings what do we put at the top of the priority list and what don't we these kinds of things one was board monitoring which I think you could speak to how are we asking the leadership team how are the boards gonna know basically if these goals are being met or if the implementation plan is being executed what comes in these kinds of things and then the third was community engagement so everyone feeling this imperative in some way to try to get better and more strategic about engaging the communities in which we serve so I would just highlight that that as a set of boards and as one SU board we did prioritize those three things already but the hope that was expressed at that meeting was that you know the district boards would consider at least perhaps the notion of adopting those goals in common across the SU acknowledging that each school might have another one or two things that they want to specifically focus on that building that building so this is all very general I do want to note that I feel like where we are at is trying to figure out almost at a meta level what are we even talking about when we talk about goals and how are we going to go about setting them and how are we going to go about monitoring them so it's really a conversation I think for the next year quite honestly about what do we mean when we talk about these things what do we think is important the goals themselves will reflect that to some extent they may be at a very high level the intent is for the executive committee to do some work in April and May hopefully get something out to the district boards to look at before the June 6th carousel meeting so that we can come together as a group and maybe vote decide on something there I'm sorry I just talked for a really long time but I just wanted to note I guess that there is this the executive committee has been talking about this a lot and I think every board and I've attended every board meeting in the last six weeks and it comes up every time so I just wanted to note that you're not in a vacuum here everybody's talking about the same thing thanks for the perspective does that change our discussion at all? what I need as a board member I'd like to think other board members need it too is I need to know that I do have a complete set of policies and procedures so I know what we're working with there's also training not just for me individually but to develop as a team I feel like when I got on the board although I had an idea of how things work there wasn't really anything that I was handed or any specific things that I was told you need to do or we need to work on this together and the last few years this board has seen a lot of people coming and going so I don't really feel like there's really been a lot of team development or I think all the classrooms have stuff as far as check offs as far as at the beginning of the year this is happening at the end of the year this is happening where is it for the board members to know what we should be doing and the student stuff is really important to me but a lot of that is mentioned here and so I really feel like somehow we're going to address that I was trying to address some stuff that I didn't feel was really mentioned here as far as with public engagement again the difference to me whether it's goal setting or not to me public engagement seems like it would be more part of our mission is to be engaging the public and then it gets down to how but a lot of that stuff you can't necessarily measure you can do an awful lot of reach out and offer things and that doesn't mean people are going to engage and take advantage of it and therefore how do you measure it if there have been no changes one specific thing for the community which there has been some in the past and I don't think there currently is is to make more of an effort to engage the entire community with education, knowledge, skills there was a point where we had some evening things that were available to whether it be parents or community on technology and parenting things and so forth which I don't think I saw anything like that and in here just kind of a more general engage the community but and the only other thing is where it says at the bottom of all these actions needed by board I was really unclear there's a lot of red underlines here I'm really unclear what if any of those things have happened or if they're in the process or who's responsible including one of them was about improving the website which has come up several times in the last few months but it's another one of those things where we know it needs to be done but it's the how is it going to get done when is it going to be done that's what I feel like we're missing to understand it those are all good points and I think Bill you nailed it when you said it feels like to me now that you say it we do seem to operate on more of a meeting to meeting kind of what's coming up next without a lot of planning and Carol described it as spinning a little bit and we have revisited these goals many many times and not done much then just tweak them around the edges a little bit and then we set them aside and don't look at them again for quite a while my piece is it's a decision you need to make as a board about how you're going to operate as Chris brought up governance it's really one for you to decide as a board how do you want to use your agendas and what's your primary primary work as a board and that's what you need to determine and Carol and I can serve you in either mode I think for a board to think about what is our long term and you know it also talks about those roles and relationships and where those fit so I think some of where we spin our wheels is I'm not truly like a fan of the way these are laid out per se because I think it is one of those documents that we look at it say yep they're good and we move on to the next months issues I do think though that the board as a whole and I'll even go back to you know when we first started looking at some board goals it's we really have to dig in and say okay we're going to set a couple of hours to building our board goals and really you know whether we each work on all the goals or each of us take the goal and like really dig into what what we as the board are going to support what we're going to monitor and how we're going to monitor it for me is the most important part of a goal and whether stated as a goal or just a statement that to me is not a huge part it's the other pieces of what we want for a goal I think being broad sometimes is okay but I think sometimes we're so broad that it just goes from year to year to year with not any okay so we started Genius Hour this year how can we as a board support the staff with something new and you know how can we make sure the children in 3, 4, 5, 6 are getting out of this the time they're spending on it and I'm just using this for an example how do we not micromanage it but over like enough that we know that it's going in the right direction it's a good thing to take on that it's the right direction for the school to support and if it's a financial need to you know buy something that the classrooms might need for it to support it you know what does that look like how is that going to work and whether it's you know a different science piece or you know any academic piece I'm just using Genius Hour for an example that I'm not sure that along the way all board members have know how all the pieces work at the different age level in the classrooms that's true and I mean that I know you're using Genius Hour as an example I think it's about it's a discussion that we have it's to what level is the right level for board goals because I would think that whether it's Genius Hour or Farm to School or any program that you can pick that happens in the school what's the reason to do that and that's to me it's probably a broader area of how do we make sure we're we're engaging all learners yeah so I really think as much as we say it's board goals to me it really is collaborative everybody's goals it's got to be our goals to an extent but then it's got to be what the staff here wants and the administration can support I mean it really has to be a collaborative work because if it were for me and the only one to I'm going to tell you that plan right there I'm going to go right back to what Carol pitched which that plan is a good plan but I do think and maybe I'm speaking out of place but I think each building specific things a request yeah I'll bring up the two examples that I brought up earlier that was four years ago but at that time we were really struggling I think with behavior and with the facility and so we wanted to make those priorities right and the team here did a great job in carrying that out and following through and we've seen a lot of improvement in both those areas Bill are there other boards that you think would be a good example for us to look at and I know we're doing the SU-wide work and those three those three big categories that covers a lot of what what we have here in a different way well I always have kind of wondered the fiscal police if that's really a goal or if that's a duty frankly you know when I think about those the for me that's that's when I've always asked about Calis has done a great job using theirs and I can show you their goals and their calendar I bet those I've got all of them U32 and East Montpeliers as well they really try to use those to sit and say and East Montpeliers everyone's in that point of cycling right now through or how are we redoing this we're trying to get more to a march to march timeline because that's the board calendar so we're having more of those discussions right now than we have but you know it's kept moving back in the past six years since I started here from like a September August September discussion to okay let's move it back closer to what the board timeline is which it makes a lot of sense to me in that way because you don't necessarily know who's going to be after a town meeting you know are the things that come in yes they do it's not saying the whole agenda is that way but it's a good way of asking what are you trying to do and I'm always someone who's used to try to do everything that has learned less is more so the fewer things you have is better because in organizational management and organizational change theory and individual for students as well so when I think about it from all the way from an organization to individuals the fewer things you try to do in the deeper you go gets the bigger overall change for either individual organizational growth so if you say these are all the things we're going to try to do it usually doesn't get you that far down the road so I'm always a fan of a fewer things going really deep and so like U32 this year this past year their goal is to really understand the implementation plan so they every other meeting cycle in and out of one of the three objectives that are in the implementation plan and they sit and talk about it was this really mean and was that mean for our system they also had one for community engagement which has started the different ways that they've engaged folks I think they'd be the first to say we don't feel like it's everything but it's the best it's where they've gotten to and those have been their two piece Callis was really about was really trying to understand how Callis wanted to respond at 46 that was their main goal he was supporting their MTSS I just wanted to make sure you understood where you were coming from on the policies and what specificity you're looking for out of the policies to help guide you to know what they all are and there's some right now there's not only some of the recent ones that just haven't been made available I mean ones that the committee that you've been on has passed but yet they're not out there yet I mean I might have a copy of some board packet but it's not the copy that says adopted make sure that there were no changes in it but then there's some older ones I guess part of the question is are they still policies and if you don't know whether or not something is a policy or if it's just a title that you're seeing and you don't know if there's any policy related to it or not it's really hard to know if something about that comes up in conversation do we have a policy to look at or not I didn't think when I first asked about them in September that it was anything more than asking for something and you know scans or copies would be made and or I'd go to the website and I'd have it I had no idea that it would it would be a challenge to get a complete set so are we, what do you think we're looking at here starting from scratch working with what we've got keeping up to date on the executive committee's work and the SU board's work on the three areas that Matt mentioned I'm open to suggestion on these I think experience tells us that these the way that we wrote these I don't know it wasn't that useful it prompted discussion and it did prompt a little bit of action in certain areas but I don't see them as a a living document we can keep referring to I believe from different perspectives that each one of these are important and I still believe that our classrooms here at Berlin still have some behavior issues and I think I don't know when the last update was to the board I I'm here and I have you know Alyssa coming home and behaviors and disruptions are still happening and often so I think for me academic it's with behavior but I think it really needs to be two separate things for me and I also believe that I mean I feel like this school is definitely responsibility I'm not sure that that's a goal unless there's specific guidance like Corinne had said with keeping a budget under 2% or something like that we're past the bond stuff so I'm not sure that we always are going to be looking at the financial pace and always going to try to be as fiscally responsible as we can and I think a lot of that one it's more embedded in what our role is as a board the public engagement again is important but I I guess for me I'd rather focus on the academic one behavior and policy what are the three again that the WCSU board academic outcomes include include the board development component which is what Corinne was talking about how do we orient new board members what kind of training do we want to provide for me there's board monitoring which is how do we know how are we asking the school system to the boards how do we know that we can both measure what we want to measure so under that one I had check-in systems how often who does them when and the monitoring system and I can tell you the best that we can give is like three times a year that's the best right now we're struggling we're going to have one in May for students, for academics but that's the second that's really what we have in that one I would love to see be able to happen at our SU meetings because to me that's something the report out piece of so many things can be done at the SU level and then you have your breakout meetings to further conversations or ask more in-depth questions per building but I feel like that's one that could easily be consolidating into an SU that's what we did in October yeah I totally agree and I just want to mention because it occurred to me that policies I think is also part of board governments there's so much under board what is our policy about I think honestly we don't have a lot to find about our policies are a mess they're really really and that's the only way I can because there is no place that has one central repository for policies policies has always been a struggle from ten years ago I asked the executive committee was it March or was it February I don't remember I said to the executive committee so what's our level of importance with policies because the policy committee has gone through the required ones do we want consistent ones for the others and do we want to blitz it and say let's go find everything and do it once or is it going to be you know is it going to be six different ways to find us and the system doesn't have the capability it does have the capability it's where do we take the resources from if we do it six different ways and is there really that that question poll with the six different there is absolutely it comes up every month I've seen it already it's interesting I guess humbly ask I guess and I just want to say that the Doty board has not had goals I believe for the last couple of years you had them for the first three years the SU board has not had goals that I'm aware of I represent both those goals or those boards rather and I can tell you literally that it makes my skin crawl it's just the kind of person I am I want to know what we're doing I want to know how we're going to know whether or not we succeeded I want everybody to be on the same page so that makes me crazy I guess what I'm asking is the and that's why the very first meeting the SU meeting that I was chairing I insisted that that be part of a major part of the agenda and it will I can guarantee you be a major part of the agenda for the executive committee in trying to take that input from the SU board and tee it back up for the SU board at the June meeting so with humility I guess I would ask if you're willing to let that play out I want to Chris is on the executive committee there's a representative from every board on it so I'd love to see what we can maybe do to come back to you with something that's addressing the concerns that you're expressing that allows all of us to kind of maybe latch on to something that will represent forward progress in the next year no matter what happens with anything I'm really I think I just heard you say a minute ago Bill that there are issues with a lot of board's policies which I wasn't aware of that I was much more concerned with ours than anybody else's and it doesn't really matter when or how it happened but my husband and I don't recall them being such an issue in years past but if people are going forward and discussing policy governance, board governance whatever you're calling it how can you even discuss that if you don't know where the current that so it just seems like in order to go forward even with that goal everybody needs to know for sure what they have with policies well maybe that's maybe the goal then has to be assessing the current state of affairs and making sure that every board all the boards know what is the state of our policies where the discrepancies are and what our priorities are for addressing this so so a little history of the policy from the time that I was on the policy and of course it's an ever changing how can we best get everybody's input and get the policy and it felt like every school wanted one word changed for each of their towns so for a little while I tried to do it in Google Docs and different schools were assigned different colors and made their changes but I feel like that kind of was the start of when things started to go really wrong because then they weren't being printed out and what actually was getting in one packet might not have incorporated somebody else's changes because there was a glitch I kind of feel like that was going wrong so could somebody tell me what is the actual procedures now for the policy community since the time I can remember sitting at the table for two years Steven I'm going to get this history is important to understand at least from my perspective is that we realize and doing it within within my first year to the beginning of the second year somewhere there we did an analysis of all the policies and said there was a policy committee said to me which ones are required brought the list of at that time whatever it was it's now 28 where are we on those lots we did literally we literally have a table that Chris has seen a lot of that has this table these are the schools that have them these are the ones that don't and this is how old they are so four years ago the policy committee said let's get all the required ones and make sure they stay within five years of review so it literally took until this year to do that work and so we did and a lot of it is the tug the pull and tug a good example of that is the firearms policy weapons policy where there were people would not come into alignment of what they want for weapons policy what's really helped us fast forward and we've done the majority of the work in the past two years is the policy committee saying we're not going to write policy from required we're going to take the BSBA draft and there has to be there has to be a good reason why we want to change from that so pretty much that's come melon and that's really accelerated our work because before it was all this back and forth just as you said Vera what do we want what do we want in this policy I also Corinne you're the first board member that's really pushed me on policies no one's ever done that before to really say what are our policies I agree with you of we have to know what our policies are I still to this day of six years don't know where there's a repository and we spent a whole summer I put a person on it for a whole summer trying to figure it out so that's why I say it the way it is the way it is I think it needs to be a lot clearer what the work we need to do there and the reason I'm a big fan of good governance and good governance means you use your policies to drive your work there's three or four different models policy governance means the one we hear a lot about here you go look at the United Way model they have a model of governance which I like a lot too where you use those and it's very clear about the money but it's also very clear about the roles who has what roles and different modern for different types of policies because it's not just all on the superintendent or the administration it falls on the board members to do that work too so I just kind of give you that as a state of where we are at and that it's hard to give you a full I don't know where there is it's a two part thing though because it's not just do we know if the policy exists whether it was rescinded whatever terminology and it might vary for the different ones but then it's the website piece of it because the website is where I was first steered to go to get the policies and seems to be a little bit of confusion as far as whether or not the ones that have been approved more recently by the WCSU whether those are just going to have the WCSU spot or on the individual school district sites also but still so it's one step to know whether or not there is a policy or have had one just recently approved and then it's another step as far as getting it on the website where it can be found and making sure the table of contents is up to date and actually making sure that the policies are in order so they're easy to find and that all sounds like simple stuff but when you put it all together it's really not as simple as it seems to be even that great spreadsheet that I saw once a few months ago and maybe it's been updated since but even that wasn't totally accurate when I was looking between that and the website and what I had in my binder that I had put together and so you know all I want to do is have everybody on the same page that's all I want to do and I'll be really frank the easiest way to do that one set of policies for the whole issue one set of policies so as a board how can we support that other than bring that to your other boards and say we'd like to see one set of policies for this issue because all our kids end up at the same place and that there are individual policies for example in the executive committee packet for March of two individual board policies I'm assuming that's okay because that's the way we've been operating but I don't know the answer really to that so Bill though there's more than what you just said though it's not just getting everybody on the same page saying we're willing to have one set of policies it is still finding out what do we have for policies because we need to know if it's already been rescinded and to get what's on the websites current so there's still more than just saying we all need to agree on having one set I agree but I don't know what the target is right now current well and that's when we're saying how are we going to do it there's more than just saying we all need to agree to but that's where we start you can't do it without that you have to do that first and then we can say well where are we actually and we can answer and then we can move on from that where do we want to be you know we just methodically move through those questions you know it starts it starts with as you said whether or not we agree to it we still need to know where all our policies are at whether or not we agree to all have one set of policies we still need to know it may be a chicken and egg question but what I would say is that without a common expression of everyone saying we need a set of unified policies we'll never get more you know what I'm saying I'm just trying to I hear that so I guess for me for a closing statement of policies is it possible yeah is it possible to I know you said there is a spreadsheet and I know I've seen the spreadsheet for sure is there who is it at central office that's kind of overseen Krista does all the policy work along with lots of other things I mean it's an ebb and flow you know she and I Thomas could talk about what's on the list um I can I'll because I haven't seen that list for a while it's been a while yeah so I'll email it I don't think it's updated for this year you usually update it once a year I would say for policies though it sounds like there's many whether it's the executive committee the full board as a whole and individual boards it's one of those that seems to be up impressing in most I haven't heard many other boards really express it to me no so back to board goals we allotted an hour for that we're running up against that what is the you haven't heard much of Eric on anything I'm trying to take it all in I look at him once in a while I you know I have a book of policies they're obviously different than you know what entails here so I'm still trying to wrap my head around it I mean I understand what you're saying here I agree with a lot of stuff she said um Matthew's been really informative to me being so new I just I'm taking everything in that I can I do I think we just we need to start somewhere I think I don't think the best place for central office to spend their time is going back you know six plus years however many years trying to figure out where a policy ended up I just don't think um if the VSBA has the guidelines here's the required policies maybe it's best that if it's at this point moving forward this is what's required this is what we have is there a blanket like we rescind all other policies and we're starting fresh starting fresh from here yeah there's some boards in this state that they do it once a year and they just use the template of what's required and recommended from a VSBA and there it goes and they they do that it's just a thought I'm just thinking I'll have to kind of work us through this you know let's start from somewhere let's start with what's required and I would love to say that other boards would do the same thing so we're all on the same page as much as possible and then literally rescind anything from that point and if we have specific policies from that point that we want we can work forward but I don't think that to have somebody literally go through minutes of what was rescinded and when and if it's not a required policy I'm not sure that's the best use of anybody's time at central office now is this on our agenda for the next executive board absolutely committee do you have feedback on that bill both board goals and policies with the executive committee so I'm with you I would like to and I there's a piece that I'm going to use a policy governance term which is called a policy blitz and you literally sit down and say with what we have what is truly needed here for a board policy a lot of our policies are procedures in other places their management that's a lot of what we've done over the last couple of years in the policy committee is to pull out a lot of the detail and the word smithing that seems to happen board to board so Matthew you said you would ask us to hold off now to see where you guys come I mean it's your discretion to do what you need to do and if there are goals that you need to consider as a board please do I just think from my perspective we as an SU have a lot of work to do wrapping our heads around governance at a high level like how is it a priority for us to have goals how are we going to set them every year every three years whatever it is what kinds of goals do we want to have specific measurable achievable relevant time bound you know and then starting in policies I think it's embedded in board governance how do we want things reported to us all this is wrapped up in the same as I call it a meta level which is how do we want to operate effectively as boards and I think that kind of in a nutshell is what I heard the board SU board saying at its last meeting my priority there was a long big list of things people could have chosen it's impressive to me it made an impression that two of the top three things were board governance and board monitoring that the SU as a whole prioritized those two things out of that whole list of things that could have chosen so I think that tells you that people feel this is they don't feel comfortable where we're at so the third you mentioned Matt was community engagement was that also I didn't make it to the last SU board meeting was that third on the list we prioritized three we asked people to prioritize three and those were the clear standouts that's a tough one that's a tough one for me especially when we have whatever number of registered voters and not even a third of them show up to vote so in my opinion time well spent somewhere else so Chris you haven't shared your thoughts on goals so I would love to hear what you are so as I went through these four goals current goals that we have it was it seemed like this was what was striking to us at the time and I can remember um I think it was trying to remember Chris Bryce and Carl and myself and Craig on the board at the time and I'm trying to remember who the fifth was Amy Tucker I think and this was what was we were all brand new Carl was the only one who was not brand new and this was what was right in front of us at the time like this got probably behavior in the classroom and now the boiler's about to die and these were emergencies these were the things that were hitting us in the face and so we pretty much you know got our thoughts on paper there these aren't really goals they're not specific measurable achievable and all that so I think it's it's time for a reset I think we could get rid of the fiscal goal as a responsibility and not a goal I'm a big fan of the three that came out of the SU meeting board governance, board monitoring and community engagement community engagement it's been a big one for me and one that I've tried to focus on and sometimes it's like beating your head against the wall but I think we still have to try to keep doing it and there are different ways maybe different approaches we can take to get the community more involved the garden is a great example of a way to draw people in so I would be in favor at this point I think of starting from scratch and definitely using these three goals that we've identified at the SU level including for sure policy development and training just wonderful things for the all these new board members we've had people just come in and have to try to hit the ground running which is kind of an impossible task then the next thing to know about the SU meeting which is absolutely horrible I heard you did a great job you did a great job yeah thank you so I guess at this point I'm in favor of maybe pausing for a bit seeing what the executive committee recommends and of course I'll be I am on the executive committee and I'll be paying attention to that and bringing that back to you all maybe thinking about what's really important for us to achieve in the short term without letting go of this and just letting it get driven from outside of this board if there are specific things for us to work on whether it's behavioral or monitoring or policies maybe some specific action items for us to dig in a little bit deeper at a future board meeting to flush out our thoughts we just spent an hour figuring out what goals actually are at a much higher level it's a tough discussion it's about April 25th I believe so can we put another board goals on our next meeting for May and maybe instead of an hour let's flush out 30 minutes so that hopefully in June we can really either have something more concrete done so what's our goal for our board goals in May what's the purpose of that 30 minutes I think one the feedback from what you guys discussed your executive committee meeting for me I have prioritized some that I brought for tonight which I don't want to share tonight because we need to move on but I would suggest maybe each of us like Johnny down maybe a couple of important pieces to guide our board work within those three topics do you have any other topics and stuff that you were looking at so those three would cover everything you've been on your list I believe so but it's hard to say under monitoring I would hope that academic would be a huge piece in that so I think they are but I think as the executive committee and the SU board move forward with like what's in those topics will be covered I don't have anything outside of it but I think would follow in those does that sound good everybody yeah I mean as long as we are still I certainly don't want to disclude academic and behavior and all I think for as much as I was saying these don't seem like goals to me there's still a lot of really good both information and questions and stuff we should be thinking about it was just kind of odd to me the way over it sounds good we'll put it on for 30 minutes in May and moving on to 3.3 the town center plan update I checked with Carl and I didn't think there I don't think there was anything to report I don't know if you've heard anything different from Carl and that was the contact on that so do we as a town even know what's going on like I saw a newspaper article that they were going to call trees down and then that was it I'm not even sure if they've actually applied for their active 50 thanks for coming back I'd be glad to reach out to the Michael Rushman I actually know him and find out just what the status is I mean the town doesn't have any more of a status but he won't be able to tell us at least if they're if they've applied for active 50 and just what's happening because it seems like it's been months of something like yeah months so I was just curious if it was just I don't know for sure I'll try to have a conversation with Carl I'll find out what's happening the driveway was just on there because there was a hole there I don't know if there's any any update to the driveway I got it filled that's the hole Chuck did order he put some stain on it yeah which helped it but then he has ordered some of the fat I talked to him today he opted not to go with this I showed you he got the cold patch in the bag yeah we can talk a little bit today about maybe trying some concrete might be an easier we're doing some research online and concrete work yeah so I think he's going to get a bag because it's half the money and even just regular cold patch and you know I let him know I was more than happy to come up and give him a hand with it too great thank you he's got my contact info so go for it 3.5 construction list prioritization I tried to go back through some of the original estimates that the black river design gave to us and I was able to fill in some holes and try to put a cost next to this list that we had put together existing needs, known needs in the building and you'll see that maybe half, not even half are filled in and I think we're going to work on getting some numbers to the rest of them but this starts to give you a sense for some of the things that are out there the roof is in there as the top top item and you know the last we had heard on paving the entire driveway we had that figure I think a full redo as opposed to a skim code or anything like that C is completed we did do the sinkhole repair I meant to tell you that one when did that happen last summer I thought it happened when it actually we did a temporary 2A is done 2B is in the process of being completed and 2C is being explored right now alright I mean the big piece that I would add to here and Chris you can add to this because we talked about it it happened at the end of the construction project we could have some major kitchen work looming out there depending on what the codes are going to come in now and we were warned about that in the construction then do you know you have even a ball part guest bill if it's major code items like what are we talking about I think we're in the $40,000 to $50,000 range if I remember I'm remembering a discussion back to November ok let me see if I can ping our favorite clip to work and see a few remembers and do you think it's doable if I go back to Black River Design folks to fill in any of these others or these going out and getting fresh no I think we want ballpark all we're looking for is ballpark yeah just say Jesse or John and they'll get nervous and say guys this is nowhere near quote we're just trying to make the priority list and if you need me to talk to John I can talk to you about that they don't like to say hey Black River Design says it's going to cost this much and it just costs double we're not pinning you on what it costs we're just trying to make our capital plan so if I can get the rest of these filled in for next time some future date the plan was to maybe just go over set some priorities for what we'd like to set aside money for or tackle with any money we have available well other than the driveway and the kitchen work are there any others that are really standing out there as far as they got to happen sooner I mean the roof we've already I don't feel is in that I think we have some places inside this building we want to paint and it's not just getting someone to run the paint to paint it's getting the other stuff off and it's very labor intensive we found that out in the construction project and there's some walls here that you can pretty easily and you're like it shouldn't be that much labor it's most of it will peel, it's the other 20 or 25% that won't it's literally hand scraping with very small scrapers not a big scraper the amount of prep work that's gone into some of the walls that we've repaired in here is just 95% the cost is the prep I'm being a little large there but probably Chris, you and I were sitting around here in those discussions and it was probably 75% I don't feel like that's off base with all the scrapers they had multiple people in there just doing this for really tiny scrapers so it will bond and then you have a good bondable layer from then on what's happened is people have used whatever paint they could get from whatever store instead of getting masonry paint do you remember we used to have the peeling of the walls? so that could be a fairly significant cost cost with the labor and there are walls around here and Chuck is awesome he's like I want to tackle as I said I get it but how much time is it going to cost you to do that Chris is hiring that out to someone to come in take a look at the conference room he's been trying to just do that so if we could get a number of rooms or a number of walls we had that somewhere we had that somewhere we could go to the painting plant and we'd know right away if we went to the plants and did a count of it it's easy to get a cost per square foot yeah we're going to we're talking about kitchen work painting walls absolutely without question yeah I'm right with you Eric I don't want to have a health department coming here we could just run another coat of paint over that and worry about it later as far as I'm concerned I don't want the kitchen shut down exactly anything else stand out here to anybody you want to discuss right now as opposed to I just want to echo what Eric said I think the capital plan as we're literally looking at it the kitchen should be a priority how will we know are we going to be inspected and at that point they'll say these are code violations or not they just show up yeah we usually do fine they just came last month and worked on we made it through this time so are we looking at having kitchen work done this summer? no not right now so it's something that's going to be needed but it's not imminent why wouldn't we get it done this summer well we have so right now in the why we wouldn't get it done let me say it this way it's not on the plan to do it right now it hasn't been done from where we left it in November it was one of those let's hold on right now we were working on roof and get to where we were at no reason to cook sorry I would say as we're putting money away for a capital plan that would be one in years to come I guess to rephrase what I was saying as we get inspected and they say oh you need to fix this or this and correctly if I'm wrong Bill anybody that would do summer work on schools probably full right now they wouldn't be available because it's such a short time one of the issues is we need to get into the drainage system which means going into the floor so we got tariff before I think a little more planning and preparation we need to go into that not let's start in April for a kitchen renovation this summer and if you were doing we wouldn't have planned to have summer school and other activities happening here at the school if we knew we were going to do something like that and as long as nobody's saying you're shut down we can't sort of move it out of there I think but so that it's something that probably does need to happen in the summer because there wouldn't be enough time during the school year during any breaks I wouldn't do it during a school year break no I did it's only a summer project so maybe looking forward a summer of 2019 yep something to keep in mind and that's the point of having the capital plan the list is keeping these things top of mind even though I'd much rather have that driveway I'd love to have the driveway paved but the kitchen is much more on point natural speed bumps we'll just keep saying that 3.6 is board member vacancy and so are we taking this out of order I guess we have around 5.3 the resignation of a board member I think you can discuss about what you want to go forward there's already something posted on the website about the vacancy but it's really a sure way to say and I didn't even bring it I'm sorry I should have brought for you the normal procedure which is we post it letters come back either to the chair of the school we've done it both ways for Berlin the candidates are there's a piece in statute that you should replace once the you have 30 days from when you accept the resignation to appoint someone to the board so that's before our next meeting then because our next meeting is 14 I've never seen an issue of that I mean some boards have been able to find a way to make that happen and some have not Godi's had a board vacancy for 5 months right now so what is the deadline then for people to put in letters if we're saying that we would be taking care of it at our next meeting that's up to you to decide how you want to I was looking at Chris it's just that he was looking at you I had a bunch of two set ties at me so I'm responding sorry Chris so what is so the normal process normally we've posted letters come back the board sits at some point assuming we get letters back assuming you get letters back to review them the last time this board interviewed for position Corinsen and appointed I was very lost I'm sorry Ben I'm sorry I think they interviewed just yours one time we had two candidates nobody else was pressing to get on the board so hopefully all of the people who are watching this on Orca will contact people they know or maybe be interested themselves in being on the board would send a letter of interest to either to the school or to the SU or to we should make that clear so it's not wonderful yeah to one place and then we can just do you know if you want to just have them send them to the school we can do that or to the SU and then we can gather those and have them back to you at a date for the board chooses I think Carl always made himself available for that so I'm that's great fine with that do you use your C winters at U32 I use both I am currently using both I'm trying to transfer over to use just the C winters at U32 we could send one out to some classroom families too so might I suggest that we just get one statement that can go out all over the place sure that and so what's the deadline I was looking on the calendar so I was thinking that if we have the deadline of May 4 which is a Friday if we wanted them to actually part if we didn't want to wait until our meeting point them we could meet very quickly like that following Tuesday Wednesday the early morning late afternoon something I'm gone my son's graduating the whole week of which week the week of the 7th okay I leave I think it's on Tuesday and actually leaving okay I mean you guys can do it without me it's just all about getting a form so the three not so so if we could if we could meet at some point they can go get sworn in so they could actually be part of our meeting was my thought or we just do it at the main meeting and they don't and they are not a part of the meeting exactly it would be nice to have them on board if we could do it I mean it still doesn't like if we say the deadline is May 4th and we don't hear from anybody obviously our decision is made for us I think putting May 4th really is a good time frame and we can always decide from that point either do a quick meeting point them or wait until our meeting which is fine too so let me just take the template put that information into it get it back to maybe you do Chris for front porch form yep share with the classroom share website share with all of us we all have our ways we can news to notes news to know I mean sorry sounds good I was thinking more like the Berlin Facebook page but you know news to know good okay we'll try to get that by the end of the week at the latest should only take 10 minutes so hopefully it's a day or two from now alright thank you we added a 3.7 for a brief discussion on art and project photos and Corinne you had sent an email to a few of us you want to could I ask a question first before we totally leave what we were just talking about when we have a meeting is it acceptable if it's a meeting for something very specific like we're talking about like getting a new board member for a person to call in yeah okay another I don't know what the policy was on that first do you watch your book Corinne it's actually we just follow the statute on that you're on the court I'm the one making the promise we just follow the statute on that Corinne so any meeting you can have you can have this one too any meeting you can use teleconferencing it requires the chair to do a little bit different facilitation of the meeting when there's votes but it just popped into my head phone or video synchronous Skype I knew that we had done that for a couple of act 46 but I didn't know if that was different because it wasn't actually a board meeting do we want to pick a date to meet or do we want to wait and see if we have a candidate and then do a special meeting it's up to you I'm flexible as far as either early morning do you have a preference bill to wait and see or I'll finally wait and see wait and see if we get anybody fingers crossed for lots of candidates maybe nice alright so 3.7 I'm not quite sure whether it's really a question a comment or what that I have but regarding taking photos of student whether it be artwork or projects I understand even though and that's one of the things that I don't feel I received when I became a board member was anything specific to FERPA or anything else I was really given nothing when I started as a board member but I understand that it's not okay I mean I've always known this that it's not okay to be publishing anything that shows student names and faces on it I understand that I appreciate that what I'm a little confused with I guess trying to do a little bit more reading to figure this out is that the sticking point to me seems to be whether or not it's going to be a student record and some things are very clear to me as far as if it's a report card if it's a written piece of work and it's got their name and so forth on it but the last time until just recently the last time I had posted something on my Berlin Femont Facebook page was of some student projects that were down at Temperidge Fair and what it was was just a collage of pictures where I purposely took pictures where there wasn't anything identifying about it and so more recently in fact it was the week of the school concert I had been in the school it was actually to take a picture of the library I had been at the principal interviews and I didn't realize that morning Carol had sent me a picture of the library to use for the town report but I had dropped by thinking that's what I need to finish and when I was here I saw some of the Egypt projects and then I was really surprised a couple days later when Carol called me and asked me why I was taking photos and I was like it's the Egypt projects I've always been interested and she asked what was I going to do with them I said sometimes I just take the pictures to share with my family sometimes it's for the historical society once in a while I post stuff but I never did end up putting anything about the Egypt photos but there was that so then more recently I had come to the science fair and I took photos that's a lot harder to actually take the photos without having names on posters or photos but that doesn't mean you're going to use them that way you can only put yourself in so many positions to try to take a picture that avoids it but in cutting and pasting it which is what I did with the with the ton bridge ones this was what I ended up putting up there's actually it's four collages of photos and so I just need clarity if having artwork or projects that does not have names, faces, grades any of that type of stuff on it whether or not those are considered student records if they are then I'd like to advocate for the school providing more photos to use whether it to be posting online or submitting to the world Christage was one who submitted photos on a regular basis that was something that I noticed in the Act 46 survey that there was more than one comment I believe about what happened to having photos in the world people love that I actually did on what I sent around you know 340 something people saw what was put out which is great for a post because I brought some others and you know the more boring ones might be 120, 160 people there are things that also take off like the U32 senior offering day over a thousand people have seen that it's really effective to have positive news going out and I just want to make sure that not only myself but anybody is really clear on what's acceptable because when I am taking photos of stuff I really don't feel I'm the only one and I get it that I'm a school board member but as long as what I'm posting is appropriate I don't think it's a problem so I just need some clarification sure first I want to say I appreciate I think your heart is obviously in the right place and spreading positive messages about the school is hugely important for that community engagement piece that's why I said you in the email for me it was like I think your heart is right in the right place the thing that we have a couple of things for here so any student work is part of the student record that's been ruled on by the federally with or without student name on it I can't tell you it's been ruled specifically that way but that's the way we take it we do have a few parents in the school that have elected that nothing be sent out about their child with or without a name to be released there's not a lot of them because I know when I go in a classroom I'm taking this thing around and post something on twitter I quickly say to the teacher is there anyone here I can't take a picture of or I can't show something of because and then I make sure I don't get it so it's really that one step that we ensure because I didn't I don't know probably 95% or 98% chance those photos of what you have but without doing that we have a couple of kids in our supervisory union and I don't know if they're here at Berlin without going and checking student records that are under some protective custody and that you'd say well there's no name there's nothing there I understand that but I have to pretend we're asked to protect anything that might be identifiable to them so it's really it's just that one step of doing peace and then because I I mean I can't say it strongly enough from how I started this I am totally with your intent because the more positive news and more positive actually we can get out there that's the only piece we need to do is to check before we post and that's one thing that we do constantly around here and really I depend on the classroom teachers because they know who their kids are because we ask at the beginning of every school year of every parent and I don't even know frankly I don't want to know because I think there's better people to protect them than myself as a superintendent who are the ones that need very high levels of protection so is there a way to do for Corinne to do what she's doing as a school board member I know there's probably a heightened parents will come in and do that all the time we can't stop parents from doing it but we can stop those of us because the piece that comes back is that so we would need to know Corinne would just need to know who not to take photos or student work of is that a confidentiality issue it is to a degree yes so then parents shouldn't be able to come in and take photos I can't stop a parent unless you make a policy as a board that you don't want parents to take photos in this school that's the only way I can do it that's the only way I can do that and so the two things I pointed out was one as far as I know board members have been given nothing to make sure that that's clear and if there is any way to work within it and two then what I'm advocating for is just on a regular basis and regular in my mind can mean anything it can mean monthly quarterly weekly whatever kind of regular basis that some some photos that are good representations of what's going on it doesn't have to be a kid but artwork something is made available to have not just on the school website but elsewhere out in the media in some way so would it help if I'm trying to think we put a lot of that in our newsletter and that's on the website goes to front porch forum it's sent to parents it's sent with paper copy for people who don't have access to the web but would it be possible for you to take because then that has been we know that is it okay stuff to put out then you can transfer that over to the blog for the people who don't have access to any of those other means of the newsletter um yeah I think I have use that in the past but as I say I don't even do it all that often just because I mean all the stuff that I'm posting and doing it's in my spare time lots of times it's instead of sleeping quite frankly um but I think having things in other media things as far as the world the world has become much more popular even though it's no longer delivered directly to homes as far as it's the free newspaper because even the Times Argus there's only select things you can see online and you're either paying to be online to get everything or you're paying for the newspaper and I just think with all the talk that we've had as far as community engagement and all that we do need to reach beyond the parents and yes the parents see a newsletter and so forth but the rest of the community isn't seeing that and then what I send out and post is not everybody you get more people with something like the world than you do and what I'm doing so Corinne to answer you to give you a more direct answer I would like to have you do it because you want to do it because I'd rather have a board member taking the pictures and taking the time for the amount of time it takes than to have to ask one of our staff to stop serving kids and parents so I'd like to find a way to do that you're the first board member that's ever come to another one first for Corinne is I want to do this do this work of positive community engagement through taking pictures I'm going to have to figure out Carol and I are going to have to figure out the confidentiality piece I don't think that's insurmountable but I think I'd rather I'd rather have you doing it than to take an employee here away from a kid or a parent I mean in what I'm saying I'm not trying to add work to anybody I just simply want to see it be done it's kind of like with the policies how I've offered to somehow help with that too and more than willing to help do whatever to make it work I'm not trying to make work for others I just want to see it happen so any way that it can be done just let me know I just want to add something so Emily did a project on Berlin history when she was in sixth grade and I just want to share that there is an importance of the historical society to have pictures and things that have happened in our community because it was so important for Emily when she was doing the Berlin history piece to be able to go to the historical society and collect some of the pictures in the history that she was writing about so I do feel as much as it's important on local social media pieces there's a huge piece there too about the history of Berlin and the history of the school that I can say specifically for what Emily had to do in her research project and looking back at some of the stuff that happened in the school years ago was really beneficial for her and for her classmates that she was able to share it with so I do think that's another piece of the history and the historical society that's just as important it's music to my ears those are all important things and I also want us all to remember and appreciate the attention and concern that Carol and others pay to student privacy and making sure that those children who don't want their kids work out there in the public at all are respected in that regard so it sounds like we can find a way to do this and I don't have it dreamed up right now but it's down as a checklist of how do we do that because I mean our state may reason why people working with kids and families what is another board member hopefully coming on soon it's just really important for us to start thinking and maybe kind of developing our own little list of what we have found helpful or wish we had had when we started wish we had when we started that's a good idea I mean if everybody can just think of a few things I think that would help us start developing that there are a lot of things available I think when I first started the essential work of the board workshops that have been advertised through VSBA I think one of the problems has been working with boards this board and boards in the past is usually the turn over is when you have the town meeting you get new board in or new board members in so the first meeting is based on the superintendent and whoever you know training the board going through it getting some information what I'm seeing is we've had people come in at alternate times and we don't have the time and the agenda when they've come on to actually do that training and the individuals who are here now so that's that's what I see so what Corinne said might be good if like mid flow now we're going to have another board member and that tends to happen so the dedicating one training in the beginning is not going to cut it but you don't have time and your agenda to do that training every meeting when someone new comes on so that's a really good idea Corinne is to have something in place and then I don't know the chair and Bill meet with that new member and then I don't know I don't think it's been any lack of not wanting to do it with this board is just from when the times people have come into the board are not usual alright we're going to move on to the next item 4.1 reports to the board administration it's a verbal report I reported so early just a week ago but there are two things that I wanted to let you know very quickly Chuck wants and wants you all to know that there's going to be a dead tree pine tree that's going to be removed but also with the grounds work and permission from the board that wouldn't structure on the playground that we would like to demolish it we don't feel it's safe and sound and we have some money put aside from the playground fund but PTNA would hopefully help out but we would want to start another fund to replace that piece of equipment I know that any I don't think it's a major change to the schools to the ground should go through the board but with your permission we would like to destroy and get rid of it probably happen in the summer though but we would like to build a structure out there and start the process of replacing that structure with something safer and more modern are you talking about the shelter or the little garage building the wooden structure over there the whole bridge oh you mean the slide and the wooden structures yes right over there the playground but it's right it's right out there so in the past when we talked about doing any changes to the area the facilities and such if we wanted it to go through the board before it was done and if we are going to have permission to do that then Chuck would like to start it won't be done until summer but we'll start the process looking into how and what and when and how I'm surprised that Liberty hasn't said and usually Michelle tells me this but I'm surprised our insurance company because we had to take down all the wooden structures on the other playgrounds I'm surprised that went still up I know it was inspected when we did the right but just like last year Romney's got taken down Doty lost some two years before that the insurance company comes around and inspects when it gets to a certain level is that the issue we want to be proactive not reactive we'd like to be proactive not reactive so if that is I don't know if it's something you have to move on or let us know or just FYI any questions any objections to that I'm still confused what it is I hate to be totally done it's got a tall spiral spiral slide a little wooden bridge it slides off the side it's the Burger King equipment then but it's right over in the quarter no it's definitely not the Burger King it's wood first structure to the right of the garden if you're looking out at the garden yeah I went off the slide and hit my tailbone one year working with a student yeah so it's getting old it's wood it's gone it's the school board's decision on anything that is grounds and such to be removed or added I'll make the motion to is there going to be a cost to removing this other than disposal of it there will be some costs because we're going to need some crew help we've got to do some digging and things like that I'm sure I don't know for certain but I would think it would just pay more than a couple thousand dollars probably not but I don't know what the disposal cost is but I'm sorry did I miss it as far as replacement we would have to fundraise to be able to get enough I think we have 4,000 plus or minus in the playground fund at this time what was your motion? I retract that until we could find a more close cost of check pocket to let's just get some estimates I will have to do that I think that would be the best starting point and also we are down one custodial staff so Chuck is doing double duty a lot there are just no there are no substitutes to be found so I will talk to Chuck about that the only other thing that just an FYI they are coming out we are piloting a science new science kneecap not science kneecap it's now science SBAC it is no longer part of the kneecap it is an online similar to the SBAC I would highly recommend you go to the SBAC site they have some science pieces that you can check out change from being at the fourth grade level it is now a fifth grade level assessment and again this year it is simply being piloted Tyler Smith and I have looked at it we have worked through it it relies heavily on reading skills which we feel is concerned for various reasons but I suggest you go to the portal and I know we had limited time this meeting but I can show you at any time how to get there thank you any questions for Carol finance report yes so here there really hasn't been any change since March I think all the rest of these you saw at your March meeting you can see the March anything changed in April you know we are starting on the overall general fund balance for the capital fund we will know more once we get the roof finished and how much any questions for Bill 4.3 executive committee you heard Matt talk a little bit about what we are working on and planning on working on board goals work plan SU wide I just started being on the executive committee a couple of months ago and it's been interesting we meet about a week before the SU board meetings when we can and help plan the agendas and it's been a learning experience for me to see what's a priority at the SU level it's been pretty interesting anything else you want to speak to about the executive committee thank you for that clarification any other questions about the board orders I was wondering for Walmart this can be passed back around the holiday supply we were reimbursed for PTNA from that money oh that's part of the PTNA stuff that goes on PTNA money has to go through we always do a gift for giving and there is a certain amount that people have not taken from the mittens and it gets to a deadline the PTNA has set aside a certain amount of money that they will so we go over and do frantically some shopping the day before the deadline and then we submit that to PTNA and the district I thought PTNA did their own checkbook up to a certain point excuse me their own checkbook but we have to pay for it through we pay for it we give them the receipt because they have allocated so much money then they reimburse right but this is an expense out on our board orders for Walmart it is there was money coming back in though it was reimbursed back to the school any other questions do you not want to sign this no any further discussion the motion has been made and seconded to approve the board order in the amount of 24,673 89 those in favor of the motion signify by saying aye aye those opposed no any abstentions abstaining just very quickly we try to send the board orders out ahead of time and the idea behind that was if there were questions we could shoot them to Bill and I so we can be prepared to answer any questions at that time sorry I didn't read them until today let's see 7.0 future agenda items we know we have Cindy Gothier in May what was overview on walkthroughs that came supervision evaluation should we plan on that for May is that something we want to try to put on to the May agenda it's up to Carol Carol would give you an update of where she is she's shooting for I think you all wanted something a little more extensive where I could show you what the forms of life from each point so I don't know if we have so much possibly new coming on the board at that day Cindy's coming in I don't know what your timeline is so it could be something that we need to can we keep it brief for May and I'm only suggesting May or maybe June but June is a full board meeting as well and I think to see the work that Carol has done with the supervision and evaluation we wouldn't get that from Aaron right away obviously so why don't you have Carol do that here in May that's fine we can do it I can do it very short it does not have to be I think in 15-20 minutes I think it would be really good for you to see the form so we'll plan on that what I would like to do ahead of time is send out a document concerning Charlotte Danielson's domains so that when I'm talking about so if you'd be willing to review that I can get that out to you and then when we're talking about it I understand that because it's in this we should take the performing teacher part of the system as well so they understand the timeline and all the different components so you'll have a frame of reference when I'm showing you what each point looks like okay so timeline the two pages that describe the performing teacher that would be a good part from the whole supervision and evaluation document I'll go through the whole thing but you know the color the color ones of the pages I'm talking have a different color background and then we also have the board goals again for 30 minutes we will have the board goals scheduled for 30 minutes and come prepared with your favorite few that fit into those three categories hopefully school safety would that be Carol as well or that be someone else can you give us a I'm not sure the reference because we did a school safety what four months, five months ago and you gave some updates the last time we were sitting here in March I think it was more of the SU school safety work that has been done and I don't think it has to because Jen was talking about it so we were thinking like later summer even maybe early school years let's do that early school year still hold that I think she was talking when I had asked her the question it was more like the common language amongst all the schools we were talking about updating the flow as you like procedure like that's our second April meeting and that's what Jen was saying it got on for future meetings it was definitely not on May so it can be pushed out a little bit we'll keep that on there for later more just a reminder the local meetings versus supervisory meetings current was that something that you had brought up? No that was Bill as far as are we going to how many WCSU meetings are we looking at having and I'm thinking does that need to wait till closer to the end of the year when the Executive Committee has figured out what's happening I mean as far as what kind of topics and how often we'll need to meet about it so we'll leave that one on there for maybe not next month so right now is there for so right now March to March so right now we have the carousel SU meeting happy in June and if we stay with what the plan was last month but the Executive Committee we haven't finalized I don't know if this will be a board chairs and Executive Committee that was my push Executive Committee is to say in September, October February and June there are carousel SU meetings only so there will be four and then there will still be two other SU means but they don't augment the local board means which are March because we have to have reorganization and we need budget in December okay thank you we're actually creating the calendar it's just I said to Chris the other day we need to do a version 1 because we realized we can't do a complete version the policy is just a perfect example right now we can't get anyone to commit to any of the subcommittee times except for school qualities because it's set and now I've seen two dates and I just want to clarify there is not a meeting this Thursday there's not one this Thursday because that's what's in the original meeting minutes it shouldn't be it's the end of April so Chris the only part of that where I would still advocate is for us to still have even in those months a meeting here not necessarily a long meeting but to me it seems like with a new principal coming on with new board members that it's a great way you know I felt horrible when we've had some presentations happen up at U32 which is later in the evening those meetings don't start until 7 o'clock to have stuff like that's when the genius hour happened whereas if we were still having a monthly meeting here even if it was just about having a presentation and maybe signing board orders or something it could be taken care of yeah okay got it so we'll keep that one on for a future agenda item maybe in June I don't really want to make a note here if you've made a note to yourself the electric and heating comparison over the last two years construction list can go back on as we fill in more gaps on the capital construction list I'll try to get more dollar figures next to those next to those items from John and Jesse I think when we look at the board goals to actually some of that stuff will come out for our working calendar to not necessarily monitor but to receive the data and obviously that's going to be working with Bill and the leadership team as to when those pieces can report out to the board but that will I think having that calendar is just as beneficial as having the goals because it keeps us on a schedule of getting that information good and at what point would we have more information about enrollment I know it's always changing as we go through I know I've had some parents express to me concern that something will happen like what happened this year where we get some kids in at the last minute and then we have to shuffle things around and what's the contingency plan and all that stuff because I know we're right up against the edge of classroom size