I think it's about time to get started, so let me welcome you to this breakout of our spring 2020 virtual C&I member meeting. We have three speakers today, Rob Cardolano, Michelle Kimpton, and James English. Their affiliations are noted on the the slide here. The topic is academic e-book experiences and the use of the simply e-book reader in academic e-book settings, and this is one of these topics that has taken on increasing importance in light of the current current situation as we are being forced to move extremely aggressively towards e-books and away from physical books. So I'm delighted that we can have we can have this material to think about today. So I understand that Michelle you're going to start, so I'll hand it off to you. I'll just say that we will take questions at the end after all three speakers have spoken. There is a Q&A tool down at the bottom of your screen, and you can use that to queue up questions at any point during the presentation, and then we'll just get to them all at the end. Diane Goldenberg Hart will be moderating questions at the end of this session. So with that, thank you all for joining us and over to you Michelle. Great, thanks so much Cliff, and thanks for hosting this virtual meeting. I'm sure it's been challenging for your team. I hope everybody here has been staying safe and practicing self-care and these really trying and new times for all of us. Next slide, James. Thank you. So over a year ago Rob, myself and James were at a CNI meeting and we actually presented, gave the CNI attendees an introduction to simply a platform, an open-source platform for the seamless delivery of e-books, and at that time it was beginning to gain momentum in the public library space as a national library-led and library-driven e-lending platform. And through conversations with both Rob and James, who were familiar with the project, we saw many parallels to e-book delivery between academic libraries and what public libraries were facing, and we began to think about, would this technology be viable for the academic library community? Could we conceive of a way that all e-books that are delivered to patrons in academic libraries could come through a single source, an app that was run, managed, and controlled by the academic library community? So we began on this journey to think about not only simply for public libraries, but also to start to conceive simply for academic libraries. And today we're going to give you a quick update on where we've been in that journey and some of the new developments that will benefit academic markets and plans to pilot simply in academia. I will start out the discussion, giving a project overview. So what's happened in the last two years? My focus has been mainly on public libraries. So I'll talk about the uptake of simply in the public library space. I will then turn it over to James English, who will give a demonstration with a particular focus on things that academic libraries might care about and new things that have come into fruition over the last two years. And then Rob Cartelana will follow up with some survey results in the academic market and then recent and future plans. Next slide. Next slide, James. Do you hear me right? Is this the correct slide? My internet's a little bit slide in here the last word. Oh, okay. So for those of you that are not familiar with SimplyE, NYPL received a grant in 2013 by IMLS to deliver an open source e-reading platform that any library could adopt and enable them to serve e-content to their patrons through a single app, which is aptly named SimplyE. And this was really in response to a need to have a library controlled and library branded e-reading experience, which ideally would strengthen not weaken the patron relationship. And as Cliff noted, particularly right now, this is really important where many of our physical libraries, I think almost all physical libraries are closed and therefore we can't deliver physical content to our patrons. In a recent other webinar, I was in Kelvin Watson, the CEO of Broward County Library in Florida, said e-books are becoming the hero resource of our time as they were able to increase their delivery of e-books through SimplyE and also shift their physical budgets to digital acquisitions and increase reading materials for their readers. In 2013, when this project was started, NYPL, the founding institution, they began developing the open source platform. By 2017, it was in production at NYPL. Over the last two years, there have been currently now over 200 libraries that have adopted SimplyE. And these are a range of libraries from large urban libraries to library consortia, smaller regional libraries, and many state libraries. There we go. That's the right slide across the country. So there's been over the last two years quite a lot of momentum and much broader adoption throughout the country. Next slide. Some of the key reasons for adoption, the main one, which I've discussed, is that libraries really want to have a platform that they can control, that they are delivering a unified set of e-books to their patrons. So they're not sending their patrons to multiple vendor-based platforms, which are very difficult for patrons to understand sometimes and understand what content they're getting from a platform. So the beauty of libraries in plain simply is that all of the content you want to deliver to your user is all available through a single app. In addition to that, vendors don't always protect your page from privacy. There are sometimes third party agreements that your users need to sign in order to access this content. Through this project, you control what you control your patron privacy and your patron data. So you're not giving that out to third parties and no third party is getting access to it. Okay. Next slide. A year ago, as momentum was increasing in the public library space, we formed the Simply Advisory Council. This is a group that gives input and guidance on the roadmap as well as puts together communication materials, outreach materials, training materials, and documentation to enable the adoption of Simply and to provide materials for libraries in a cohesive and consistent fashion. And that group has been meeting for a year. There are currently, I believe, 12 organizations that are part of the Founding Advisory Council and they meet monthly to discuss all things simply and make decisions as a result of how to move forward together. Next slide. This is a fairly simplified version of the components and makeup library simplified in the app. So on the left hand side, you have ebook repositories. So you might be getting content from several different sources. In the case of academic libraries, you might have university press ebooks that are managed by one vendor. You might have licensed ebooks that are coming from a variety of different vendors. And you also might have access to public domain ebooks that you have in your own library or you have through another third party. Through the middleware, which is the library simplified circulation manager, the data from these ebook repositories come together and are aggregated so that you can make the content available through the Simply eApp for your patron. As the library, you run that circulation manager, which allows you to choose which content you want to display through the app and allows you to organize that content in the fashion that you want your patrons to see it. So you can organize it by genre, by subject, by author, publisher, whatever you think is going to be most relevant for your community. Next slide. Some of the key features that have been developed over the last year, which are more relevant to the academic market that weren't available when we talked with you last, is the PDF viewer. So for academic community, PDF is an important format in order to be able to have for e-reading. And so the app launched with ePubs as the primary format, but PDF is now available as well. We've also recently added audiobooks. So you can listen to audiobooks through the Simply eApp. Of course, you can mix your DRM free and licensed DRM content in the one app. So if you have commercial content and you have public domain content, they all go through the same app. And on like a for-profit or commercial app, this simply is branded with your own library. And with that, I'm going to turn it over to James to do a demonstration. All right. Thank you, Michelle. I'm going to switch my screen share to my phone, which is currently plugged into my computer. If someone on the team can give me a thumbs up if they see the screen. Great. Thank you. So this is the New York Public Library catalog. And in that catalog, as you can see, I can look through the different books that they've curated, either in partnership with the community or in celebration of their anniversaries, bestsellers from our favorite New York Times, or their very own staff. Again, the app will also organize it by fiction, nonfiction, audience, and language as needed, depending on what your community needs are. Last time, what is that you didn't see, which is new, is that Michelle mentioned was the addition of audiobooks that can also side by side be played and discovered through the app. What the application also allows you to do is to connect to multiple libraries other than just the one library.  So here is Columbia University with some books that they've not only acquired, but also that they have digitized and hosted with partners such as the Internet Archive. There's also open access textbooks, as well as some of their own published books from the Columbia University Press. So within these, you can see both textbooks from the open textbook project. You can just simply click on a book, download the book, whether it's in PDF or EPUB that will render in the app. You can do any standard E-book type of feature that you want, like cut and paste text so that you can maybe take a snippet of text or a citation from the book and place it in your favorite note-taking app, whether it be Evernote, or simply just email it to yourself to some other document format. It's really that simple to access the content. You simply just need to borrow the content be logged into your library with your public library card and you can download to your heart's content. Now what's also nice about the app is again with that library card authentication, this is not a commercial app where we're taking liberties with taking personal data in the background. Everything in the app is built to over secure connection and with an eye towards privacy, meaning we don't capture anything that is PII, we simply just anonymously lend out the book according to the library ID that's on that card or that CUNY ID in Columbia's instance. All right, you can do search but mostly it is a browse interface. Again, a very simple app for public libraries, the simplicity of navigation, the simplicity of transactional use helps us overcome issues with digital literacy and as you can expect the generations now coming into our schools have this general expectation of access over mobile, just simple intuitive interfaces. I will, that should complete my demo of the app and I will now go back to the slide presentation and pass it off to the next person. All right, thanks James. In addition to the work that we've been doing to better understand the public libraries, we set out to conduct a survey with libraries to find out what academic library institutions, academic libraries would want. Thanks to a grant from the Alfred P. Sloan Foundation, we conducted a feasibility study and collected information from over 150 libraries and this information helped to provide us some information around what are the most frequently used features as we expect copy paste and print is important as well as in document keyword search and table of contents navigation but we also found something that's important for the academics that might be different than public libraries like citation creation and export. Many of the same needs for ebook reading that publics have, academics have as well. For example, ebook viewing and bookmarking and other types of navigation. So this helped us to understand that there are some things that are coming from the public libraries that we can leverage and that there are some features that we have to work on important for academic libraries. You can go to the next slide please James. This survey by the way was funded by Alfred P. Sloan and partners on this consisted of Columbia Lyrosis, NYU, New York Public Library, the digital public library of America, MIT Press and Minotex University of Minnesota. The survey also told us that our users are going to be coming from a wide variety of places in the institution but that the libraries thought a particular area of focus are the novice undergraduates that first year and second year undergraduate student researcher is an area of focus. We think that's important because that really does cross all academic institutions in North America, community colleges, liberal arts colleges, research institutions. And of course now thinking about remote work and remote learning, distance learning may be more important than never but even when we first did the survey last year it was still 68% and of course we expect faculty and graduate students to be users as well. We think that users are more likely to be informed by consumer technologies and so they are going to be influenced by what they use in the consumer marketplace when thinking about a good reading experience. And the final slide and this tells us something that's not surprising that our users are likely to be reading books on a variety of platforms. Yes they will continue to read on their desktops and laptops but we also see equal importance to tablets and smartphones and we see rising prominence for Chromebooks and Netbooks so we'll have to serve the wide variety of devices into writing a consistent reading experience. Finally I'll turn to one last slide before I turn it back over to James. We are really focusing on transitioning to an open ebook ecosystem and fortunately for us we have the IMLS, the Mellon Foundation, the Sloan Foundation and others in the community providing millions of dollars of funding to provide support for a transition to an open ebook ecosystem. These are just some of the examples of activities that have taken place since that original IMLS grant for SimplyE and you can see that some of this work is actually accelerating as we move into this current era. With that James you can talk about where we're going and just unmute yourself there. Thank you Rob. Just as Rob demonstrated in the other slide it really is a community effort and as you can see on our future plans it's really the community that is pitching in to help advance this particular platform and tie it together to the different type of libraries and users across the industry that will be trying to improve ebook access. So what's of particular importance is SAML authentication. So for those of you not too familiar with or unfamiliar with SAML, SAML is basically a protocol that provides access control and authenticates users to web applications. So if you're in an enterprise IT based system like a campus or a community college your authentication is maintained and your identity is maintained by your central IT. SAML is a way to provide that user a single sign-on experience into all the different applications that that university may bring to bear on their scholarship or their student body or for their faculty. And so we're doing this in partnership with Columbia Minotex and Lyrasis. The other thing that we're working on is enhanced local discovery and this is basically being able to provide direct download links into the discovery layers of other applications such as Blacklight or Primo or other type of campus or university type discovery layers as well as a web catalog for those that actually don't have one of those systems maybe in a community college or a local city college. And then lastly, Redium 2 is the next iteration and advancement of the rendering engine for EPUB. It also supports PDF and will also support some fixed layout forms such as graphic novella. We will be we are working with the New York Public Library to help advance the application to be able to use Redium 2 with the different DRM providers that are coming online as well as some of the legacy providers that proliferate the industry. And then as always, content is key. So we'll be an ongoing partnership with Columbia working with the different content providers to make that content available through the Simply eApp. And then lastly, DRM, everyone's favorite topic. There is an open DRM being produced by Redium called Licensed Content Protection and our partners at Amigos Library Network are doing the first proof of concept evaluation of that technology for use in Simply e. So if anything that you heard today was compelling or intrigued you, you can reach out to us via these this variety of channels so you can either participate, just be informed or join in the discussion or better yet join in the development of the Simply eApp for academics. And at that we would like to open it up to questions from the online community. Well that was really interesting. Thank you to the three of you for that presentation. It's been really interesting to watch Simply e come along. I just pasted into the chat box a link to the video of the presentation you gave in 2017. So I think it's really interesting to see what kind of features you're adding and how it's developing. So with that I want to go ahead and open the floor for questions and we already have a couple of questions. So let me pass one of those along to you. The question is, is this an app that could be integrated into my university's existing mobile services app where our library already has a presence or must it be a standalone app? That's a great question. James can answer this a little bit further but this is an open source platform. For the most part it's a standalone app as it's currently being distributed from NYPL but that doesn't preclude an institution from taking the code and adapting it for local need. Our goal for academic use is to ensure that all of the software stack that's associated with the functionality for academic institutions will all be open source. So with that in mind someone could adapt it and incorporate it into something else. Whether that's practical or makes sense I would leave that to the application developer. I'll just comment in the public library space there are public libraries that have apps for their library and they've integrated the Simply e app into that app. So it's like a button in the library app which then launches a Simply e app. So depending on what kind of integration you're looking for I can tell you that's been done. Oh that's great. That is really neat and those apps are really popular in the public libraries. We also had a thank you for the demo that was a very helpful demo and I just want to remind everyone if you have a question there's a Q&A box at the bottom of your zoom screen. If you just want to type your question in there we will get to it or you can share it on chat as well and moving on to our next question. I see the Simply e and internet archive are open to all. What other libraries are open to everyone through the app? It's a good question. So the digital public library of America is open to everyone. We have 6500 free books in there that you can read on the app. The other libraries that are in the app you just need a library card. So if you see your library just sign up for a library card and you will be able to see the books that your library is providing. And for Columbia we're working with Lyrasys and DPLA and Amigos in Minnesota to actually select certain collections that we can load. We're looking at licensed collections from some selected EBA providers. We're also looking at open access collections and our own digitized collections. As was mentioned internet archive is available to all. We're exploring oapen.org the director of open access books and oapen.org and we're planning to load all of those books into Simply e for Columbia. I would imagine once that's been done that feed could be made available for others. And we're in conversations with other major providers of books that could be made more broadly available including Hathi Trust where we think there's a tremendous opportunity for sharing out the Hathi Trust books through Simply e-platform. And they've been very receptive to the conversation but they've been a little busy these days working on the emergency temporary access services, ETIS service that we're all benefiting from. And we hope to restore that conversation with them once their current efforts wind down. Oh that sounds fabulous. If I can expand a little bit on that question what does how would that present to the end user?  Our goal and I can't speak for other academic institutions very early but our goal is to actually provide discovery through our our search and discovery interface for Columbia which is called Clio our black light based interface. In that space we have 1600 databases, we have licensed content, we have open content, we have public domain content, government content, you name it it's there so there is a certain level of invisibility that we have already it's just that in one in some particular cases those books will also be available via Simply e and you would click a link and the book will show up in Simply e. I see I think the user can look deeper to find out where it comes from and how we licensed it but they shouldn't have a different user experience because we chose a different business model or different parts to get it that part should be hidden away the experience should be consistent no matter where it came from right and Michelle you're dealing with this as well how are you seeing it for for DPLA yeah well and maybe dad answer your question a different way so if I'm in New York and I've recorded New York Public Library and I'm going to Columbia I will need to log into both and then both libraries will be under my accounts and then I'd have to click in each individually to find the resource so they're not merged um and I think because of privacy and authentication and all that but they both become your accounts so you don't have to continue to log back into them but you do have to search each separately I see okay that helps that helps that's really interesting thank you thanks for that for both of those answers and now we have a question from from Clifford Cliff Lynch uh what is asking if you could speak a little bit to mathematics support and also to support of illustrated materials right I'll take that one if folks can hear in my internet connections a little spotty right now we use the radium rendering engine and they are working with the broader community to solve the challenge of math equations and rendering ebooks um they're looking at math xml math math jacks which is a javascript engine that can actually render the true equation so that you can read back the equation as opposed to having a picture in a book of an equation so that's where the technology is going it's not in the app at this moment with the rendering engine but with the implementation of r2 the ability to make those advancements are are going to be coming in the next couple of years and as far as pictures does support pictures uh within the content already if you're talking about anything like annotation or any other type of notation within the pictures like IIIF I don't believe that support is in there at this moment great very helpful thank you we do have uh maybe a minute more for question if anyone else has any other questions they'd like to ask our panelists I'd also like to just let you know that um if you would like to make a comment or engage directly with our panelists feel free to raise your your virtual hand and I can move you into the space where I can unmute your microphone and you can engage directly with them or feel free to type your question into the Q&A or the chat just one second to remind you that this is part of C&I's ongoing spring 2020 virtual meeting we're delighted that you could join us today and we have many more webinars yet to come we hope that you will come back and experience more of our content in the weeks ahead and I'm just trying to get a copy of our of the the URL for the schedule here which I see is not really cooperating here we go I'm just going to paste it into the chat box there so you can take a look at the the webinars that will follow this one all the way through the end of May and I see we have another question now and the question is UVA Hathi Trust Bookshare IA and a few other academic institutions are working on making remediate texts available has there been any discussion about serving that type of content what's remediate texts let's see Robin if you could just expand a little bit on what you have in mind when you refer to remediate texts while she's doing that I'll just mention we're planning to go live with a pilot for Columbia a limited production system in the fall of 2020 if there's any body on the chat that's interested in participating in this expansion or use of simply efor academics we'd love to hear from you you can put it in the chat box we'd love to hear that in terms of accessibility James maybe you want to talk about accessibility thank you for that yes as far as sex accessibility again radium is where we leverage that community and the development that is really focused on making e-pubs more accessible as a format when they're founding members the basic consortium is a development partner with them to make to be able to design the technology so that it can actually present the the underlying text to the rendering engine and the platform so that the any on board assistive technologies like for ios which would be voiceover or for android which would be talk back would be available to those systems so that you could actually read and navigate the book with just using touch and gesture and not have to actually be able to see the content so yes access accessibility is something that we built into the app by design starting back in 2015 in the technology selections for medium wonderful that's terrific thank you for that question robin and we have a comment oh that's from you james math ml support on roadmap for radium did i pronounce that right that's correct i was just uh putting in the uh writing the answer to cliff's question got it okay in case excellent okay well uh with that i would like to thank our panelists once again for coming to c&i and talking to us about simply e thank you so much for your time and i'd also like to thank all of our attendees for taking the time to join us here um we're so glad you could come we hope you'll come back for more webinars through c&i's virtual spring meeting we hope that everyone will be well and that we'll see you again soon take care everyone see you everyone thank you dianna


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listening library presents who was Abraham Lincoln by Janet Pascal read for you by Kevin Perri so who was Abraham Lincoln April 11th 1865 after four terrible years the American Civil War the war between the North and the South was almost over now it was clear that the North would win president Abraham Lincoln had fought the war to prevent the rebel South from leaving the Union he wanted the country to stay one country the United States of America from the window of the White House the president addressed the big crowd below his 12 year old son Tad was at his feet collecting the pages of the speech as the president dropped them to the floor a man in the audience called out what shall we do with the rebels someone answered hang them before the president could answer Tad piped up no we must hang on to them sometimes Tad understood his father better than anyone else president Lincoln wanted to hang on to the defeated southern states he wanted to make them feel that once again they were part of the Union he wasn't interested in revenge Lincoln was a remarkable president and a remarkable man he hoped to turn his enemies back into his friends chapter one life in a log cabin the man who was often called America's greatest president was born on February 12th 1809 in a crude log cabin in Kentucky 18 feet long and 16 feet wide it had a dirt floor and no windows his father Thomas Lincoln was hardworking and quiet and famous for his honesty he'd had little schooling just enough to sign his name


QuickBooks Desktop 2023, credit card, bank feed, add data. Let's do it. Within two, it's QuickBooks Desktop 2023. Here we are in QuickBooks Desktop Bank Feed Practice File. We started up in a prior presentation, going through the setup process we do every time and the view drop down. We got the hide icon bar open windows. Support account instruction by clicking the link below giving you a free month membership to all of the content on our website, broken out by category, further broken out by course, each course then organized in a logical, reasonable fashion, making it much more easy to find what you need than can be done on a YouTube page. We also include added resources, such as Excel practice problems, PDF files, and more like QuickBooks backup files when applicable. So once again, click the link below for a free month membership to our website and all the content on it. List checked off, the open windows are open. On the left, reports, drop down, company, financial, profit, laws, PL, changing the range 010123 to 123123, customize in the report so we can go to the fonts, the numbers and change them up to 14, okay? Yes, okay. Then reports, drop down, company, financial, this time, balance sheet, standard, the other fave of ours, that's our favorite from 010122 to 123122 and then the fonts, the numbers need to also change to match because they have to be matching. Yes, and okay. So then we're gonna go to the banking drop down, bank feed center, which would only have bank feed center if you set it up, which we did in the prior presentation. We've now uploaded two bank feed items, one for the checking account, one for the credit card account. We're gonna be moving on over to the credit card account, looking at the unrecognized items in them and adding the general data. So there's two main things that are gonna be a little bit different from the checking account on the credit card account that we want to think about. One, when we enter the transactions, they'll be much the same. However, instead of decreasing an asset account, the normal transactions when we buy stuff will be increasing a bad thing, a liability account. Two, we're gonna have to pay off the credit card, which usually is paid off from an item from the checking account. So then we're gonna have bank feed to bank feed transactions, we'll deal more with them in future presentations. But just a quick recap of the general rules, we pulled the stuff into what I call bank feed limbo here, which is where we would be, whether we connected directly to the bank or if we downloaded the info from the bank and then uploaded as we did this time, noting that it's not generally gonna be able to pull all the way through to the financial statements to either verify or create the financial statements. It's gonna be stuck here in what I call bank feed limbo because it doesn't have enough information such as the vendors, the customers and the accounts. We have similar information as you might have for a bank transfer in the checking account, like an electronic transfer in the credit card, that being that we're gonna have the date, which is relevant because that's gonna be close to the date the actual transaction took place given the speed of an electronic credit card transaction. We've got the information, the banking kind of information here and sometimes a memo type of information and of course the amount being an increase or a decrease. Oftentimes this detail will give us the payee that we're going to be paying, the vendor. However, QuickBooks cannot just populate automatically a vendor, so we wanna make sure that we set up the vendor so that we can track the stuff by vendor and not just by account. It gives us another added level of checking and verification detail to our financial statements. In the following month, due to us setting up rules as we enter the data, then the system will be able to see, hey look, this is the same person over here or company or whatever, so we're gonna then memorize what you did last time if we set up the rules properly and then we can automate things a lot more efficiently going forward. That's gonna be our goal, that's our objective. So if we record a transaction, it'll move over here to add it to the register. Remember that this one kind of washes out every time you upload or start again in the register. And then if it was recognized, it'll pull over here waiting for you to give the final A-OK to pull it into the system. Partially recognized would go into this category where currently all in unrecognized. I'm gonna sort by this item here and let's look at, we've got then, let's first take a look at these Costco. I think I got some Costco things down here. Let's imagine that this was for supplies. So, and let's imagine this is gonna be a business item for supplies and we'll talk a little bit also about a situation where you might use one credit card and you had some business stuff and some personal stuff on the one credit card. You would typically want to separate your credit cards using one for business, one for personal. That'll make bookkeeping easier and if you're having someone else do the bookkeeping it'll make it a lot easier. If you're doing your own bookkeeping, you might be able to distinguish what you bought for business versus personal, but if someone else is trying to do the bookkeeping or if you're doing the bookkeeping for someone else, you'd like to be able to say, hey, you gotta separate those because I can't tell if you went to Costco for personal or business, right? You gotta be able to distinguish that. So, okay, so I'm gonna say Costco. I'm gonna put that here, Costco and I'll do a quick set up. Did I spell it right? I think so, whatever. It's gonna be a vendor and then we're gonna say the account. I'm gonna put it to supplies. So I don't have supplies set up yet. If you were to have downloaded this accounts from the system, they probably would have a supplies expense account because we're making our accounts as we go. I'm just gonna add one supplies tab and I'm gonna set up the supplies account and it's gonna be an expense type of account. Now just realize there's a couple issues with Costco that are worth kind of just pointing out. We've talked about them briefly in the past. One would be that is it business or personal? We're gonna assume everything here is gonna be business. Two, if you buy something large from Costco, you might say, hey, this looks like it's gonna be a fixed asset and shouldn't be supplies and therefore you might try to set a dollar limitation in the rules to see if you buy something large from Costco to categorize it as a fixed asset as opposed to expensing it. And three, when we have supplies themselves, there's two methods we can deal with supplies. One, the easiest method, the cash-based method, we just expense it when we buy the supplies. That would be completely appropriate with like staples and stuff like that that we're gonna buy paper clips and whatnot. However, if the supplies go become significant like say you're buying medical supplies which become a quite costly endeavor, then you might have to treat the supplies kind of like inventory. They're not the same thing as inventory because inventory we typically think of as something that we purchase and then sell the inventory whereas supplies are gonna be the things that we use in the service of whatever service we're doing. So if we're a doctor and we have medicine, then the medicine isn't directly what we're selling. Oftentimes we don't think about it that way. We're selling our medical services and then the supplies are gonna be an expensive part of that service if we're using whatever cotton swabs and whatever, the alcohol that they rub on people and whatnot. That stuff can get kind of costly. So you wanna track it kind of like inventory. And in that case, you'd put it on the books as an asset like inventory supplies and then expense it as you use the supplies. But we're just gonna expense it here. Okay, let's save it. And then I'm gonna set up a rule for it. Drop down just like we did with the checking account and add a rule. And we'll say that the rule will be what's gonna be the rule. Here's the data up top. Everything looks good here. So I'm gonna say let's add a rule. I'm just gonna call it cost-co, cost-co. And I'm gonna say all or any, does it matter? However, if we set up a rule in which we're gonna say I want everything that's over a certain dollar amount like $1,000 or something to not go to supplies but possibly go to then possibly go to a fixed asset, then you might have two lines here, two conditions. And we'll talk more about that in the future. I just wanna be aware of it at this point. I'm gonna close that back out. And so everything looks good. So we'll set up the rule. Okay, rules have been made. There are rules here. This is an anarchy land. So then it pulled over the recognized items over here and to the recognized added one to the register. We got 10 left in the unrecognized. Let's go up to the balance sheet. And it's not the checking account that went down now. Now we've got a credit card account. And so if I go into the credit card account, it increased the liability. If I double click on this, it made a credit card charge. Now a credit card charge is similar to a checking, like a check type form. The check form decreases the checking account. A credit card charge increases the credit card liability account. Now note, credit cards are a little bit different than the checking, because usually we can at least possibly still remember when we wrote actual physical checks. Now most people might have electronic transfers. And in that case, we often entered the transaction in before it cleared the bank. With the credit cards, because they're electronic transfers, then we probably in a full service accounting system, we should enter the credit card transactions as we make them. But a lot of people will rely on the bank feeds, just like we talked about, if you're in like a gig work situation, where you're gonna wait till it clears the bank and then record it, because there's less of a time lag. So if you were doing a full service accounting system, again, you would want to record the credit card fees first and then wait till it clears the bank and then double check so that you're double checking that your accounting system matches what the bank is doing. Most people don't do that, at least for small businesses, oftentimes because they're all electronic transfers. So you're gonna wait till they clear the bank and then record them oftentimes, but the form will be the credit card form. All right, closing that back out, closing this back out. The other side went to the P&L, the profit and the loss. We're down here in the supplies. There it is in supplies. Now, if we were gonna put the supplies on the books as an asset, we would treat it kind of like inventory. We put it on the balance sheet as an asset up here, kind of like inventory. We'd count it using a periodic system or a perpetual system, whatever we set up. And then we would have to, you know, expense it as we consume the supplies, just to touch on that. Let's go back to the bank feeds and let's look at some other ones here. Let's say that we got some more of these. So let's say, let's pretend that this health insurance is actually, well, actually we've got, we've got, yeah, let's pretend that this health insurance is actually a personal health insurance and not a business kind of thing, but we took it out of our business credit card. So now the question is, well, what do I do about that? Same kind of thing that we saw on the checking side of thing, if you had a personal thing that you paid for out of the checking account, ideally, you'd like to use a different credit card so you don't kind of confuse yourself. But there's two ways we can deal with it. For a small business, you might say, hey, why don't I use class tracking in order to separate the two? Just to note that option, you could go to the edit preferences, you can go into the accounting company preferences and you've got class tracking right here. What that does is on the income statement, it will break out business versus personal. So you have two columns. So you can kind of have a personal income statement. It's, it only work really well. It'll work well if you have a small business that we just need a schedule C, although it does take more data input because you have to assign a class to every transaction. But that's one option you can experiment with. The other, the other idea would be that you're gonna have two accounts, right? One QuickBooks file for your personal, one for the business, possibly. And this came out of your business credit card account. So what you'd wanna do is not record it as an expense but rather record it directly into a draw. So that's what we'll do here. I'm gonna say, let's go pay ELISETS. Molina, Molina tab. I'm gonna quick add it again. Vendor and then it's gonna go to the account. I'm not gonna put it to like insurance expense because it's a personal expense and therefore I'm gonna put it into an account called an equity account, which will be draws. So ideally we would have taken the money out of the business, cash draw, cause that would be easy to see and recognize and then spend it out of our personal checking account so that we don't mess up the bookkeeping. But if we don't do that, then I'm just gonna record it directly to the draws instead of an expense. It won't hit the income statement in this way. So there it is. And we'll say, let's make a rule. Let's make a rule. There's rules around here. So we're gonna say rule time. Here we go. So this is gonna be Molina, Molina, Molina. It's a money out rule. And so there it is. It's gonna go Molina. It's gonna go to the owner draws. Looks good. Save it. Close it. Save to the reg. So there we have that. If I go to the balance sheet now, we're gonna say now we've got the accounts payable, the AP, not the accounts payable, I'm doing the credit card. There's the credit card. So now that one has been gone to draws. If I double click on it, it's a credit card purchase. Close on this back out, close on this back out. Other side did not go to the income statement, but rather went to draws a Contra equity account, equity representing what is owed to the owner, or in other words, the owner's share of assets, assets minus liabilities, what's owed to a third party is equity. And so if you take money out of equity, which we did here by paying something that's actually a personal expense, it's gonna decrease the equity. So that's what happened here. That's why it's a negative Contra equity account. All right, let's go back to then the bank feeds again and let's sort it this thusly. And we've got the board of accountancy. So that looks like a business type of thing. So I'm gonna say, let's make that a payee. We'll call it board of accountancy. And then I'm gonna say add that vendor. And that's usually something like a do's and do's and subscriptions or licensing or something like that. So oftentimes you might have that in a generic set of accounts, but we set ours up from scratch. So I'm gonna call it, I'm gonna call it do's and subscriptions because that's kind of a formal name. Did I spell that right? I don't even know. Whatever, whatever, it's practice. And then do I need to make a, I should make a rule for it. I'll make a rule, even though there's not any other ones. Don't get lazy. Here we go, make a rule. You need a rule. Rules are important. All right, board of accountancy rule, money out rule. That looks good. We'll save it and save to the register.  And so we got the credit card. So there is that one, double clicking it. There it is. And then closing, closing and the profit and loss. Now we've got the do's and the subscripts. Closing that back out. Let's go back to the bank feeds. Is there anything else that needs doing? We've got the auto pays. We'll talk about them. This one, let's imagine this was a charitable contribution, which might be a personal thing again, just to take a look at it. And so note, I'm gonna say this is to the FC premiere soccer and tab. I'm gonna set it up. Okay, but now I'm gonna put it to equity. So this is gonna be draws, draw the account. Why isn't it, why isn't it, cause they call it withdraws or something. They called it owner's draws. So notice this one looks like it could be something that could still have an impact on the taxes. If it's a charitable contributions, but it's not gonna come out of my business cause I'm imagining it's a sole proprietorship, but instead should be a personal item that I still want to track. That's why you might wanna have a separate QuickBooks account to track your personal expenses. So you can at least have the information you might need for the taxes in kind of like one place that could be helpful. And it's kind of nice to have a personal financial statements, even though you don't really need them for taxes. Or again, you could try to use the class tracking where you break out your income statement between the personal and business, but it takes a little bit more work and you gotta be careful when you do that. We have a whole course on that if you wanna look at that in more detail. So I'm gonna say tab and I'm not gonna set up a rule for that one, I'll just add. And then CVS pharmacy, let's say that's personal too. So I'm gonna say this is gonna be CVS pharmacy, tab, quick add, vendor. And I'm gonna say this is owner's draws. Why, why doesn't it give me the draws? You know what I want, QuickBooks. So we'll say add that. And then these three we'll keep for next time because these are the inter company transactions which are gonna be playing off of the checking account. So we're gonna have them in the checking account side coming out and then we're paying off the credit cards. We'll talk about that next time. If I go to the balance sheet, now the credit card is at the 816. We still have that same beginning balance problem with the credit cards that we do with the bank accounts in that we might have had an outstanding balance before we started the bank feeds. So we'll have to enter that beginning balance in place in order to get our liability correct. Once it's correct, it should be quite easy going forward given the fact that most people enter their credit cards or at least small companies enter their credit cards from they make their financial statements from the bank feeds as opposed to entering the data first and then reconciling. Therefore there's gonna be very few times where there's like a timing difference as opposed to the checking account where you could have outstanding checks and deposits. So we still have the reconciliation concept that we would like to do, but it's usually something that's quite easy given the fact that we're not really doing a full service accounting system. We're just kind of relying on the bank to enter the data. So we'll talk about that first reconciliation is gonna be a problem to get the balance correct the first time if you had a beginning balance can be a problem that can be kind of annoying just like with the checking account we'll talk about those issues a bit more in the future. All right, let's just open up the trial balance just to check it out because that's what I like to close off with here. So if I open the trustee TB from 010122 to 123122 customize it, fonts and numbers. I like to take it up a notch to 16. Okay, yes, okay, you can see that now we've got balancing on top of the income statement which are assets and then liabilities. Here's our credit card account and then the equity draws and then the income statement income and expenses including the cost of goods sold and then the other expenses and then other income and expenses down below. Quite nice, quite tidy, quite easy to go from data input directly to a trial balance without all the subtotals without having to scroll down as far without having as much stuff open in the open windows. So I recommend getting used to it and trying it out check it out.


The scene of the crime is presented by Billy Johnson Jr. Attorney-at-Law. On October 19, 1998, Joel and Herbert Witton, father and son, were found shot dead in their home in Johnson County. Joel was 44 at the time of his death. Herbert, a retired steelworker and children's book author, was 77. On October 19, 1998, there was a double murder in Johnson County in Staffordtsville in Johnson County. The two people that were murdered was Joel Witton and Herbert Witton. Joel was Herbert's son. They were murdered there, like I said, in Staffordtsville, Johnson County. They were found by Joel's girlfriend, the one that actually reported the incident. We're just asking if anybody's got any information that they could give the state police that would be great. After nearly 20 years of investigating persons of interest, local authorities are still looking for information that could lead to the arrest of the person responsible for this tragic double homicide. Well, this case, I guess next year, will be 20 years old. And, you know, whoever done this has had to have told somebody.  You can contact us here at the office, 789-3411, or you can contact State Police Post at 433-7711. Reporting in Johnson County, I'm Polly Hopkins for EKB News.