got 904. And everyone is here with the exception of Christian, which we didn't expect, right? Okay, criminal agenda. Does anybody have any comments? Any comments? You got added two minutes, then let's win alone. It looks good. Can I have a motion for approval of the agenda? I move that we approve the agenda as a second. All those in favor? All right. Any approved? Any opposed? Approval of the previous month's minutes. Anybody have comments in the minutes? Who's the visitor? Can I speak up for you? You did a lovely job. No, I did. And I have a couple of corrections. It's okay. So EDK's name is spelled. I'd like to... Oh, I wondered about that. So it's an E. That's where I see that. So it's E-D-Y-K-A-Y. And the last name is Ward, W-A-R-D. Okay, thank you. And then off to the new business, which is on page three. I think the last sentence in paragraph A, it just needs to be pulled up because if you read where B is, that's actually the last part of the last sentence away. So if you could just kind of pull that up to the A. And then we should just change that for the rest of the letter. I know it just happened.  So then also, instead of the word proposals, the last word in that sentence, it's applications because we don't write grant proposals, we write applications. What is now letter B? The last thing is if you could provide experts. So if we could just take the word experts, estimate the timeline, because we were looking to get that from... What's the name of the heaven? Yeah, we were looking for the expert, the historic preservation restoration compact, given the empire, to help us understand kind of a timeline with a little level of urgency. It's not to ask so much that Ben would provide that, but we get that from the expert. Then in what is now letter C, if you could just include one last sentence, I suggested adding an electricity to the Disney Valley, because Ben asked the board to think about other items. Karen Reid came up with the landscaping includes you, and I suggested adding electricity to the Disney Valley. That's the end of... You know, just add it... It's still in under new business that's now letter C. Just one last sentence, Karen Reid suggested adding electricity to the Disney Valley, because that was what I had suggested. Ben asked us to kind of think of something else. And then one last thing in the... What is now letter D? It's really helpful in helping us understand what we should be looking at, to focus on for the CIP list. And he specifically said, we need to focus on projects that are costing 50,000 and greater costs. So maybe we can just add one last little sentence onto it, that the focus for the CIP is projects costing 50,000 and greater. And I thought that was really helpful information on two levels. 50,000, yes, projects costing 50,000 and greater. And it helps us understand what magnitude we're needing to focus on for the CIP list. And then to the board, I'm going to hand you over on the weight section of the piece. I'm going to make sure that it's what I shared with the board. And the very last part of 8B, I remember that Alice was a bad driver. That's not quite accurate. She really was a bad driver. She knows she was a very good driver. But the historic news never said that she was a bad driver. Only recently people have been saying that she was a bad driver. And I just don't want to mistake that. There is nowhere. And so if you'll just read my historian's comment and this is because I want everyone to see it. Anyone who says that she was a bad driver is incorrect and that it's just circulated. But there is no information printed in historic newspapers that suggests that. So there's no historic information that ever suggests that. I just want to be clear about that. I don't ever want to... Should I just say anyone who might think? And we don't even talk about someone saying it. Yeah. I just don't. But when it says news of the accident precipitated I thought, oh dear. How would that be taken? And I don't know how you might have received that when you read that. Anyone who might doubt that Alice is a good driver would be incorrect. Yeah. Okay. But there is absolutely no historic information in the historic newspapers that suggests that. There's no documentation. All of that was just a report that there was vaccine that would not happen. And that was it. There was no scuba. So we just take out that piece of... It didn't happen to anyone. I just take out the last part of it. That's what I did. So we just take out what news of the accident precipitated and we just take that part out. Yeah, that's what I just kind of struck out. Then I think aside from that the suggestion to select a date that is now right now 8C I think that should be 9 because that was featured in the items. Did I skip on there C? Okay. Wait a minute. Where under 8B is right now 8B. That actually should be number 9 because 9 is the future. And that's where I brought that up. Oh, that's what you're saying. Sorry. This should actually be number 9 because number 9 was the future gender items. So we do have one future gender item. Right? Yeah. And then it shuffles down to 10. Yeah, and the German now is 10. Okay. I don't believe I said anything on the under 8D. I don't think I said anything about BDK sitting out that thing. Okay, maybe I guessed that it was you. Did anyone say that? Well, I did. I dream it all. I read it out here. I brought it again. I don't know if you all got to read it. It was mailed to me and Maureen here of the Callaghan House and the thank you was to Karen and Maureen and just just wanted to thank you both again for so much of your wonderful program at the Callaghan House getting to our PDA about their state members. But Okay. Well, I'll just say to the board should I say to the board or thank you card to Yuma We would do that to be more diplomatic. Yeah, to be more diplomatic. Just to the board. Yeah. Okay, anything else? And I have a motion for approval and then it's as corrected. We approve the minutes of corrections. Second Maureen, seconded. Almost in favor. Can anybody vote? Okay. What am I signing? I'm not signing anything. Don't sign anything. Create a new one. Okay, motion for public invited to be heard. There is no one to move out of it so we can get past that. We're on old business. The first item is digitized practice. I'm old currently until we are moving forward with the video. Great. Okay. And the updated video. Yeah. So the RFQ that was in last month's meeting went out. We've gotten two of the three quotes back. We're going to do April 15th. So at that point then review. And we're, I reached out to Pam Rotting who's been helping, from purchasing within the city that's been helping us to see directly what the review process needs to look like and we can be involved with that. So we'll figure that out and we'll get the last few quotes back here in a few days and then we'll go from there. You've got some RFPs in. Yeah. We've got two of them back in. The final one is do April 15th. And I'm just waiting to hear back about what the review process should look like. And we'll go from there. Excellent. Thank you. Candy Club Affair. We're meeting following this meeting upstairs today and the goal today will be to take a look at the list of groups that we have identified and found information on as far as who we want to send invitations to and take a look at our letter that we want to send out to the groups that want to invite and then there also should be a public letter that we need to compose as well and it won't necessarily go out in the form of a letter or it will go out in the form of a letter and an email because in the past I've found that people lose letters. You end up sending an email anyway. So we'll probably do it in a formal way and then informally through emails. I did run off enough of these that I can hand them out to each of you so you have some idea of who we've identified and if you have any suggestions or additions you can let us know it would be helpful if you had a connection or a contact. Is that good? Did you get one? Contact person? Anything like that. These are alphabetized and they are identified by the green ones that have quite a bit of updated information that I think we can move ahead with and then the white ones are lacking some information that we need to either follow up on or investigate further. There are I think upwards of 60-something groups on here. There are some that I chose not to put on purposely, for example, like Sunshine Club invites people to join up. So they would have no purpose by no reason to be a group that would invite to share their information with the public. P.E.L. is pretty much the same as well. So the P.E.L. groups are not here. Ready the groups you gave me that need here are on here to include them and make sure that they can participate to involve more members. So I would like to have us ready with the communication just sent out by the next meeting. I know you guys would like to approve of it. So that would be the goal to have that done. And the announcement to everyone are the invite. Both. Because I think it's time to do that. Some groups may not meet during the summer but I think if we contact via e-mail they're always in contact with that. If they're interested whoever is going to get that e-mail is going to get it. It's not going to be a whole group. So, any questions? If you have any info on some of these that aren't fully completed, please let us know. Okay. Okay. Thank you, Kenny. This will be helpful. On to the club selection criteria. Is that here? We always see that when we have it. And so you can meet here at the house on Tuesday, March 19th at 10. And this is the list that resulted from that meeting. It's for everyone to consider if there's anything additional you'd like included. If this is something you would like to do during this ordeal or if you would like scheduled for another meeting, I guess let's in direction what would you prefer. Okay. What's your pleasure? Do you want to discuss this now or do you want to take it to another? I think we'll discuss it now because I think it's very thorough and I think you can just move right through it. And to take it back to another meeting. I just didn't know exactly. I didn't know what you wanted to do with that. If we could, I would prefer to just move things along. Does anybody have other comments in regard to the criteria itself? I thought it was very well thought out. I think we need to discuss number one. Of course, that is in the deed but it's not meant to be exclusive. I just want you to know but I do because it is in the deed. It doesn't have to be listed. It doesn't exclude it in the club. It just doesn't. It's just Well, that kind of goes to the balance and as you'll see in thoughts down here consider a priority percentage of the above criteria. For example, maybe we want 75% of the clubs, human's clubs and maybe we want 25% to be other clubs. I would not use percentages but I would be cautious about such a thing. But there needs to be something that gives us direction on how to make sure that we're balanced staying here to the get. And absolutely really the only way to do that and those numbers they would be meant to be more like guide posts rather than aesthetic and it's more of let's try to make sure that we are saying true to the gift by having the majority of the clubs being women's clubs and others can be mixed in whatever dinner or whatever. And it may be that you don't necessarily need or might not have a place to be stated here as an actual criteria I think given the fact that it's all women's clubs now and it will likely continue to happen naturally. The nature of it I think lends itself to be women's or primarily women's clubs. The only thing I would be concerned about thinking from the little city standpoint or what could be said is if there's not a problem now as far as having men's primarily men's clubs come in then I just I don't want to set us all up for being questioned when it's not necessary and it's one of the things we can adjust we can adjust this for the future if we find that that is a problem I'd just be the wording is it's slightly concerning I understand where it comes from I don't disagree for sure or myself but I'm just I don't know I don't have a really good answer for you guys I'm just Can something be said to the fact that while the house was given as a gift we are an equal opportunity facility I think there's a way to include wording down the original deed or just include that wording say this is what the house was given and that's it it's just stated there but there's nothing in the actual criteria that's been created now that states that women's clubs are preferred or prioritized so it's not written it's not a policy we currently I'm inclined to ask this question of our attorneys right now I like him he's really responsive to us and has been I would say very reasonable in the way he looks at things like this and just it is a penalty he may say that's absolutely fine and I think it's very possible but then again I'm always reluctant to I want to send that up to attorneys I mean honestly I understand where you're going but I also think that I think we should hold true to why the house was deeded to us it's just like the citizens built the senior center for the seniors we don't have the use go in there it's a simple statement and we women tend to be an underserved population still and so I don't think that is a negative I agree with you and that's where I wonder if that's where I kind of think you might just say I think that's fine based on exactly what you said which I agree with 100% so there is no potential legal issue if we're not a little bit from the original well I we think we might be okay just mentioning that it's there in the deed well I think it's important I think it's important that we do at the same time and my opinion would be if we actually actively tried to exclude an every group you wouldn't hold on but I think we all know that I don't think we've ever done that but we are seeing very that is one way of honoring that and not being any kind of legal problem if we don't adhere to the original it acknowledges it but then maybe as you said but we are open to all I like the way you phrased it yeah however you said but it explained that we are yeah it's pretty much our industry so definitely you want people to know that how it came to be why they gave it to the city because that's another part of it was to serve the community you know so maybe that's a little bit getting into bigger pictures there are gyms that are just for women there are places that are just for women and it's okay that is the thing to do I think I might be creating more out of this than there really is for me I kind of want to just check just check with Jeremy there have been attorneys who I've worried about and not has worried about Jeremy I feel like he's been the responsible and again our attorneys are our advisors I keep that real clear that's it not our bosses I'm sure I haven't seen this I haven't seen anything yeah absolutely if that was challenging it would not hold in my opinion I would say I'm not so sure but just like for a non-profit who receives funds for the specific use the non-profits are required to use those funds for that specific use to wrangle those funds yeah where I come from is intended I don't think I don't think you are because I'm on your side yeah what I guess I'm saying is the reason it's listed is because we're staying true to the history of the house and the gift and true to the recorded warranty deed and it is a piece of criteria it does not exclude that's the overwrite it's right there so I think there's a couple ways that we can handle this he could put part of that criteria in addition to that what we could do is we could state exactly above it maybe the wording that he wrote in that letter that the men have their clubs the children have their playgrounds the women should have maybe we could state that as kind of like the picture of the post at the top of the application that could be maybe we do that and then we take it out of the criteria per se yeah I think the women's club is in a piece of criteria here's the original use but all are welcome just like that so maybe we could work that to some other yeah see I'm not against number one either if no then they are not allowed so that's not there this criterion is consistent with the gift of the house as stated in the recorded warranty deed and again in the note below the criteria will be weighted in a point system like a proof break and for each question so just because they may not meet any one particular set of you know pieces of criteria does not exclude them from being a club to use the house if we ever got into a point of alright we have apple and apple and a full house and okay how do we choose between the two and I just I don't think that we'll ever get to that point but if we did we might have just a map and I want to be a club here right I'm positive but it just gives us those guidelines about how to go about it let me for what I need I think the general idea of it we'll have an answer I'll get that back to you and you can disseminate that and just make some adjustments for next month I think we're okay I think we're okay I only thought about this first one because personally it's not clear to me that a non-women's club is still welcome yeah so we could so we could so we could yeah a club other than a woman's club is still welcome yeah and I don't want to say a non-women's club but I want to say a club other than a specific woman's club but also still welcome and even thinking about like our newest book club they happen to be a group of women I don't think that's necessarily creating this group so if they end up having somebody else that wants to join them knowing that they can do that just by things like that too that should be acknowledged there are a lot of clubs that are on this current list that are male and female yeah okay yeah okay anything else on this list I thought it was really well thought out came up with a lot of things didn't even occur to me one of my concerns was that our current clubs are all grandfather yeah that they don't have to right I would not see that that way so the objective here is just for going forward yeah thank you for clarifying because I just took that as a given night and then there was also discussion about thinking of what companies are looking for awarding the brains to nonprofits and anyway that's something for another I guess committee we can just talk more about how we can be prepared when because as we're selecting or as we're including clubs into the house hopefully a lot of that will cover in many different areas that companies are looking to support so do you want to set date for that so I can get it so I can learn do that helpful so if you move it forward okay sorry I like this it's not on the calendar to be clear the meeting will be held here at the house okay what you suggest is there you met with Cindy right okay so do you want to meet in this month or do you like as next week at some time of the time or are you here so typically typically yes just because I was around the house I know we're supposed to try to stay away from trying to stay away from the Wednesdays because that's a bit too early I mean sometimes we could end but we already live on the 19th I can't make that but whatever anyone else is there but interesting or it's Thursday better can't do Thursday what time on mid-morning like 10 weekend so yeah about then the following week either Tuesday I can make it I'm sorry and some Wednesdays could be possibilities at best like on the 24th we've just got the group upstairs so this space is open I could actually do stay at the time yes I can do that any time you find that was okay is that a decent time not too early not too early as long as I don't know if my sister's coming in that day I don't know okay anything else on the club selection criteria good with that okay let's move on to the Callahan and the House membership program so yeah this is the same framework that went out previously with the addition of patrons is the probable name but otherwise it's just open for discussion unless we want to discuss today or anybody has thoughts well I purposely left off Friends of the Library, Friends of the Museum because I included whatever we decided we are so we could solicit people to become patrons of the Callahan House well are we okay with patrons of the Callahan House should we just go ahead and make that set I like it the Callahan House patron is it patrons of or Callahan House patrons I like the beauty of patrons of the Callahan House I think there's just something else anybody else are you okay with that we all agree I think we all agree we all agree okay we got something done and this isn't a critical piece it's not like something's going to happen three months from now so we can continue to consider it but do you want to work about it or consider the committee so do we want to decide whether specifically whether it's patrons of Callahan House or Callahan House patrons patrons of patrons of the Callahan House patrons of the Callahan House everybody in agreement that's okay okay I just think maybe if we set a meeting outside of our board meeting to flash this out a little more sounds good is that something that we could double up on another meeting so we're not we could piggyback off of this previous board if you'd like that works great let's do that let's do that okay great if we're kind of thinking of the timeline take into consideration Brittany in the summer and things coming up maybe from our end if we can kind of have our frameworks that then we can get going on this towards the fall and get something set up so if we're 25 we're rolling right well something like that do you want to be able to actually kind of push this out when we do the club affair and have it somewhat combined I think we can it can be a slow roll sure so we have the ability to sign people up for it at that event this is what we're looking for I was certainly I don't want to slow anything down like that I think if we can have that criteria we can do a little bit of work make sure we've got a little bit of formalization with it but as far as us looking to roll it out and kind of the bigger scheme I would think towards fall but it's a soft opening yeah that's what I was at soft opening pretty much here okay okay moving on the item F auto house reading any news tables are here chairs are coming storage Kevin came and is working on a quote for potential storage in inside auto house there may be another option maybe not the possibility of an additional shed outside on the other side so one that literally was at a different visual behind the current shed which also has potential dual positive well well potentially also coming down on that space that's been used as a homeless environment so potential dual purpose there so it is because it's been being used I mean it has been just because it's such a it's a so that's an idea that's come up we would need to pave a path in order to get the dollies in and out of that spot the other idea is I had a meeting with parks the other day and they don't really use much of the current garden shed they need a little bit of space for some backs of you know fertilizer but otherwise they're not really using much of that it's more like they're over overwintering the plots and things like that which could go below in the outhouse they could go in the basement yeah and just have a little bit of space left in the garden shed so that could be another possibility still need to pave a path either way if the shed or your shed is being used some caution but it would be a whole lot more constant yeah I think it's kind of the full information for all three potential options there's still cleaning out costs the tables and chairs are resin and plastic so we don't necessarily need to be insulated or kept at temperature so kind of weighing all those options but Kevin is working on a quote for the storage unit currently and aside from whether a storage unit goes in there a little bit of revamping as we're calling it you know just in the bathroom and kitchenette area we could use a little bit of updating it's not the word but what about the floor yeah repair to the floor you know a few things that need done in there okay maybe some re-ranging and things like that but kind of want to figure out what's going on with the space before we get that too far great so is the thinking that maybe I misunderstood but I thought that the tables and chairs were all going or inside a newly built kind of cabinet that would look nice inside the auto house it's one of the options so we're not doing that and then also doing an outside okay I think my only dissertation about doing another building outside of the auto house is that it doesn't actually obstruct the view of brick building and I know that it's rare when people are out there and actually back in that area but in terms of just behind the garden shed right here and I think that that's just a little piece of me that thinks you know every time we put something in front of the auto house it blocks yet more of this historic structure and I don't know that I'm excited about that idea for two reasons one you can't see the structure anymore and the two you really can't see the structure and maintain it anymore like what we're going to do with repointing the bricks so I hesitate on wanting to put anything more built outside of the auto house and this kind of came up before speaking to Parfs and finding out much of the current garden shed space could be available so maybe that's a very fancy so we'll wait for Kevin's quote and then discuss it and probably get a quote for like paving to the garden shed and what that would be I think it sounds like it's Marlowe's two options at this point seeing what those look like and with his quote he's going to do a little design right kind of an example so that we can see what you're getting if it's going to be inside the auto house and I look like you want to see something some sort of work plan design it I'm sorry I kind of felt rushed through the last one I wanted to clarification when we're working on this for the the membership program are we setting up a piece of documentation or a document that would be an application for some of you to be part of the paper my take is that we're working toward that we're not solidifying all that formal it's a soft we're moving on to have a clarification in our mind I think it's going to be the idea of somebody becoming like a regular donor probably something where they can sign up online not so much an application because they're going to be reviewing and saying no to anything but it would be something online we could send them some place would indicate there's an opportunity to join this we're working on fleshing out the program but it's not there but anything out there until it is solidified so what is a soft role of that mentioning a program I would love to have something close to this isn't an interesting it's pretty much there okay I think it's do well at that point maybe we find out there's some tweaks that need to be made after then we do that but I think it can be ready to go so we'd say this is the program this is what it involves it's a membership program the first good opportunity to get the word out and could we have a possibility that people could sign up at the front because not everybody I'm just thinking of the people I have to deal with they don't always deal with everything online so is there an option that they can sign up we could probably either have four so we just get their information we can sign up later or we might be able to be set up at the station or we can just sign up that would be great I'm sorry to get my head into something presentable and deciding thank you how we want to make it of interest to people thanks so much Brittany I'm sorry no you're good okay anything else on any of those we will move on this UV protection windows and the library drapes we got a quote that's been accepted but from the Scottish glass so that's being paid and then as soon as it's up like a half payment as soon as it's paid then they'll schedule a time so we'll have Empire Empire come out to take the storms off so that the film can go on the interior of the storm windows and then they'll replace those where the Scottish glass is doing the work they can get it done in a day we're not doing every single window in the house so right now basically everything that's south facing this window the main window in the parlor they're not doing like the kitchen windows so anything that's getting a lot of sun exposure kind of a main window in general we can always add more later the film is clear so it's not going to change the look of anything so you're not going to know which ones are done which ones aren't and it basically because we're a commercial building they can't actually give a lifetime warranty but basically it lasts forever so yeah thank you they do great work I love the work thank you we're excited about that and the library drapes I'm actually I'm going to be talking with her tomorrow so I'll have more to update with the I apologize who you're talking to she's a class manager and those drapes we're going to be talking about the potential of making it a little bit thinner for us so that you can see more of the window reducing keeping kind of period appropriate but reducing the amount of coverage anything else on that okay we'll move on to age mutual restoration and preservation list everybody got which is updated where everything currently stands so I think the idea was to see if there's the pre-pointing is submitted for CIP again if there's any other major projects that want to submit for that or little things just to there are things that are already but any other larger projects although there was some talk about it they talked to you about 2029 things for PBF 145 or for CIP well PBF 145 is a CIP that one is for five years in advance so if you can figure out exactly what you need five years from now by Monday don't worry about it you really didn't need sleep well I think there was also some thought about submitting the pre-pointing maybe if that gets submitted by itself it might get approved we have been told just at a meeting last week we were essentially told don't put anything in and that doesn't count the stuff don't put anything in with that don't put anything new this year the point thing will go in all updated that's the only thing that's the only thing we have right now recreation did you get the update I reached out to Kevin and he reached out to we basically that's not Monday but that will get before it has to be submitted by the end of April I think it's May May 3rd May 6th May 3rd is the date for that technically there will be some funding on that for just a number and they'd love to have that number checked by then and they'll like urgency when it comes back yeah so that's where I stand so yeah if you can come on just look however much we've asked for it for the last few years 15,000 ish I'm talking about PBF 145 small projects so just ask for $10,000, $15,000 worth of something the key with this particular fund is that yes we recommend that it's 5 years in advance things change but you want to come up with things that you may need but we know that if we come to that day and something else has become pressing we can't adjust those college breeze as opposed to like a pointy CFE which is that that's created as a fund it's the one that we survived on in recreation we spent some $300,000 a year on in recreation just to keep up all of our equipment and things change so we've gotten Callahan House involved the last 3, 4, 5 years what it is is not that important I don't even need an explanation any new freezer or $5,000 if we end up using it on something else though okay okay so yeah this is all well so if anything stands out to anybody I've got some ideas here things that are in progress are probably going to be the ones that we would are you going to say that you have something in mind or do you want to take a little time I've got an ongoing list of potential PV-145 staff most of it is here that we've talked about like the fountain and Vacas and Venus statue restoration restoration of the stained glass panels you know those have some broken pieces there's the I don't want to call it foundational I should move the stairway and all being stretched out what was one of the four there's a list here in progress because there are things that we've talked about you could just say items from the project restoration restoration so the ceiling was repaired here but there's some wall potentially there's issues no shortage I mean I'll put those things in and the other thing that we do so I don't know what Kellyanne house is for 25 or 26 honestly I don't know but if this becomes a priority we could do that next year knowing that now in 29 the money that we were used for this can go in person it's a really flexible fund we just have to check the fund yeah this year we were I mean the tables and chairs I think designated as that and we're trying to also get some string lighting in the garden for summer events so things like that that we're working on that will probably be that money for 2024 the only thing that I have to say from looking at the list I did call to your attention downstairs the carpenter areas almost our friends yes and those are those were investigated and are being Captain Island just watching them there's no there's no major um well I guess they're not there right Panic I just wanted to call it to your attention yeah that'd be something that should be listed I don't know if it's on here somewhere actually we're not seeing we're not seeing signs that there's life no it looks like something that had been you know that had maybe been an issue over time but they're going to be keeping an eye on okay so they weren't concerned about it being something that I just didn't know if it was something that needed to be prepared or you know yeah anything creepy crawly in the block or something I just didn't like that should be there should not be holding it yeah so I'm just gonna sure that makes sense structure it would being solid is always good I can't remember I added that so it can just be like general on a general if we could put it on the general and make this that would be amazing I didn't read it that's the only reason yeah no thank you yeah I hear the sorry if you know about it perfect said if you know yeah anything else anybody going into a new business the big board top of the T T so October 1st the fall seems to be a good time because we can do a recap of the year share with board members and city council members the accomplishments of the year that was a Sunday last year yes it was a Sunday how do you feel about having another Sunday take and do you want to be another October game I like the fact that it's a Sunday so it doesn't interfere with people you have other events occurring first Sunday in October is the 6th a lot of going on October at this point so should we write with October the 6th we can adjust if we need to as we prepare that's too tentative yeah I just like the fact that it's if you can if something wonderful comes up you can use that Saturday right now yeah what were the times that we used to do that we did this is my homeless thing there it goes now that I get my homework out I'm just saying I'm not going to look at the bag you know good reference okay all T went from 2 to 4 last year is that a good time again again it's not meant to be like this whole sit down meal it's a lot of tea yeah 2 to 4 is still a good time yeah I think so should we need to set a committee to get started thinking about that I think it's a good idea okay I'm happy to lead it I'd like to share how that stuff you've got all this stuff well I've got all this stuff yeah that way so it's probably not critical that we start tomorrow but as soon as possible do we want to stay within this month to me is that you know we're doing that we're going into April is your April filling up when did we send out invites last year me good you should form get my left arm look out me this is good can you stand finalize that to the 22nd issues were nailed on July 24th it's July 24th yeah we're giving people a handful of notice of it because that's the feedback we got from the prior project people would like one notice so three full months of advanced notice mm-hmm so if we meet maybe we meet after we're meeting on May the 8th because we're here yeah that sounds like a good plan at least get it out on yeah fill out to be upstairs that's fine any other comments on that so everybody has to take down May the 8th or outlast it for May the 7th 11-ish for the club survey which we did it what last year yeah we did it it was last year we did it too we did it with a letter that I should answer I know it went by so fast just quickly the reason this is on the agenda is that it kind of came up in conversation with me and I were talking about the criteria selection criteria and I thought we really need to bring this up to the board to ask do we need to go ahead and do a new club survey it helps for two things it helps with providing information in the annual report that will go to city council that closes this year as far as satisfaction of the clubs and also it helps with gathering information about the clubs in that it again it goes back to the whole gathering of information so that we can show how inclusive we are for everyone and there's all kinds of different special things about the people and the clubs meeting here at the house that go to benefit the community beyond them just having a home-made house and since we have a few new clubs anyway we haven't asked them the both of the PEO chapters that are meeting here they're one of them we have a few clubs maybe we need to go ahead and do a survey again I think when we originally set up the survey it was something we considered that we might do over two years to five years so it was out there it was never I don't think we ever made a decision that we were going to do this every whatever but I don't know if this is something I certainly don't think it's something that we have to do on the early basis I think this is something that we can kind of do every two to three years I don't know if it's time to do it now I just can't put on this is that when we did it last time there was some resistance people were like we don't want to deal with that everything's fine I got a lot of that so I don't want to push it doing it too often that's kind of where I'm at because there was resistance and I don't want to be negative I want this to be positive and I want to get positive I think I should say positive just the positive information if something's broken we don't know about we can't fix it I think it would be wise to do it every maybe three years but I think every three years is we do it every three years simply simply because I think it's good for them to be aware of what the board's thinking as well when you get asked questions why are you doing this but maybe we do want to consider doing it this year because then we can give them a touch base we are going to be doing the club affair and let them know that these guys are grandfathered in so there's no hesitation we can kind of cut any proposed thinking and start I've got mixed emotions about the whole thing I think mixed emotions probably exist in clubs about club affair no about doing the survey okay I don't want them to think I don't want them to think that they have to reapply for some reason because we're asking new clubs to join I part of these things if we could get me in front of the gossip training before the negative theories are thrown out there and they're not accurate I've got mixed emotions about it I don't know this is kind of involved and this one goes out every three years five years but we send out a club letter every fall this went out in October and it's going to there's just a little reminder on an annual basis if you have any questions concerns feedback positive or negative please reach out to blah blah and if we want that to be the board instead of myself or whatever or both if you have any feedback here so where you can put it but not necessarily requiring it so I think we need to do it for great reasons in depth at some point but maybe I also think that they need to know that they can contact us at any point that there's another people are weird I'm sorry but people are unique and different and what they feel comfortable in reaching out if there's a problem how they'll handle it so maybe maybe just a statement that our board meetings are here you're invited to come as a public person to come to our board meetings and hear what's going on maybe that's just something that we put in there we can offer that maybe intimidating for some people but we don't want to be publicly disgusting but I think you're at the point I don't know it's okay to put it out there if they don't want to complete it they don't have to when I receive a survey when I receive a survey even if I'm just ever joined with whatever the service was and I'm like it's like another survey now I'll either go through and go yes excellent and then if there's anything I will think of something something positive that I could say oh I really specifically like that or and then I'll think of you know you might think of adding this I mean I just did that with my daughter's college they didn't send out a survey to the parents and it's like how do you even do like and so I'll put in my little couple of things, guess what they've just changed something that is a packet of care package thing for the students in fact because of what I submitted I was just like you might want to think of this so you just never know what somebody might have to say to share it's good to do that opportunity I think what we need to do is decide what exactly we want from this if it's for grant purposes or if it's just for our general knowledge just to check in and make sure it would be straight up I think this could probably be simplified which would be five questions they might be easier for people to not feel overwhelmed by it I think it's easy they get like a five star system how satisfied are you I think that's part of it they just simply look at it and say it's way easier to fill out so we can go one through eight or have something along those lines not if somebody feels like they want that they have the space to do it but they don't feel like they have to do it I think this was one of the things they're like needing somebody from the board that wasn't an issue they took one look at this thing and they said could we do this later and then the later became this is a sport team open-ended questions a lot and the reason it was now was to gather information for grant writing future grant writing just so that we had that because when clubs are coming in we can gather that information at that point but going forward we can definitely have a smaller survey that is just and I think you really so truth back when we did this there were some things happening that you guys wanted information on you felt like things were maybe not being said and you wanted information so that was a piece of this pie at that time also so I think a little bit of revamping this and I think maybe some little bit of the characterization with it and I'm just speculating but this is a really nice idea and I think we sell it the way we sell it and get responses say this is to support this facility going forward and that's how we really push that and that's how we get that positivity that this will help us in the long run get more dollars to support this facility and that's the positive and I think it's a good idea to carry down a little bit some open-ended and maybe some circle numbers don't mean that's mine I agree, I think if we had some more circle number of things people would respond better and I think they were also intimidated that there was going to be backlash if they had anything to say so I think that I personally told that that people were intimidated about I don't want to put my name on this because I'm not afraid there's going to be backlash not from the board members not from the board members and I'm like when it's anonymous so you don't have to put your name on it I'm not requesting that you do and it was still I don't feel comfortable so I'm like when okay but then we went through the surveys that were filled out and it was pretty much parking and parking and I'm like we can't do a lot with that so we can't move the building so that was I do think that the clubs will see the positive aspect of it that this is a way that we can get information to better support and provide help us help us help maybe we put that in a statement right at the top yeah this is why we're doing this I would say let's get it out let's do the annual letter let's work around that time so it's included so they don't feel like they're doing an additional thing so that's a lot when did they actually fill this out last was it 2022? I would say let's do it this fall obviously you've got some things happening there that have this happened 2022 was also right after COVID so now we're back into whatever our new normal is so I think it would be a good time couldn't we do it on the yearly sign up thing and then have it kind of compliant so when they redo it and they redo their memberships part of redeeming the membership okay so we're going to have to revamp this we're going to get another thing I want you to put this one aside we can take a look next month next month okay thank you is that okay for everybody? yeah let's touch that a little bit we're going to be great okay items from the staff anything? okay just following up with the oven safety check additional extinguisher you had the director facilities Larry to inspect the oven again we had somebody come out and it was passed to inspect the extinguisher situation and they felt like an additional extinguisher was very much overkill the hood itself functions as an extinguisher and we've got an additional hand held one there just on the back of the porch so they felt that the situation was very safe and good to go so the hood acts as an extinguisher the hood is an extinguisher I did not know that yeah it's an extinguisher completely so that's one of my questions that I did bring up is is it on the maintenance list to use maintenance regular and to make sure that the city does that on their own actually to inspect the hood and all of that equipment but it's also been added to our list also just to make sure that it's getting done so it should be thank you the public service recognition week and the board commission reception like we went to last year as part of the city council meeting it's May 7th at 6 15 so if anybody wants to go to that to know and be very nice I think you four are your public service I will be on a sunset cruise right now well, probably several hours we're up there we're up there we're up there yeah we're right there yeah yeah so it's May 7th at 6 15 at city council chambers and I imagine it's out of the same as last year where there's a small reception beforehand and then you can join the city council meeting and you'd like to yeah so it's certainly not required for anyone but um do okay so I spoke in terms of getting the Scamhorn book reprinted I spoke with Jeremy from Leibol and like hopefully you can what we want to shoot for is getting the rights to the book from the Scamhorns they don't know how possible that is if anyone has contact information yeah so the nephew is the one who's I'm not sure right now okay so she gets in care she gets in care so they have the power of attorney situation so I believe he has power of attorney otherwise he wouldn't be selling the house or having the ability to do all that I don't have his personal contact information to do for a name or anybody but we might be able to let me go on and start from that to get the contact information from basically we can't we can't move forward without at least your permission to get the rights to the book or to at least do another reprint which then potentially in future well if they are no longer around at some point being able to get those another reprint right from rubber here at the estate may or may not exist so we could maybe get one more printing but ideally we get the rights to it so we can reprint continuously if neither of those things are a possibility then plan C is we look into creating a new version yeah maybe the museum can help with that maybe it's something that we and it can be heavily uh resourced from the existing I like the way you put that um so yeah so that's basically is hopefully plan A we get the rights to the book I put a relief house was sold so it might be under public records on who handled the sale and where the money went I would assume that would be under public record very contact information well you can you can call them can we click in the quarter um you can also do a search for names and my properties and I can do it that way I've got a couple people that I can ask I'll see what I can come up with and then go from there appreciate it should we just say to be added as a business item or we'll just move forward we can put it on what we can do we can put it on the future and then we'll see what information you get and get it back to you thank you um and then Fred Gohine who maintains the sign way and is looking for videos where I still come up with the options um there's one I apologize I didn't print anything but if you're okay with passing around my phone there's some of us here one is in Fort Collins it's listed for free it's big recent on the store Fred feels like it would be a good option for us we'd have to pay to get it moved just like we talked about but it is listed for free there's another one uh was listed for 3,000 they're willing to talk about offering it to us for a thousand they're excited about you know it potentially being here at Callahan House um can we see them? yeah and Fred feels like the one in Fort Collins is probably a better option I think it's less aesthetically interesting but out here's Fort Collins line it's a person you can scroll through photos to write so why does Fred say the one in Fort Collins is it was recently re-strung and they've both been recently restored it looks like the one in Fort Collins has been re-strung so I don't know well restoration typically takes place but that one's been re-strung um and it's better for us for free rather than potentially a thousand dollars it's the way to go so I've reached out to both and heard back from both okay I'm probably messing with your phone wrong but I'm only seeing the one in Fort Collins um yeah sorry and I actually had his sons just tune my piano one for a thousand oh much more aesthetically I'm sorry yeah that's a good point getting the dimensions of age will be important I remember that you're both upright so they're going to be similar to the last one that we looked at but yeah yeah I remember that look the ideal it's so great and did you see that the lines were like 2 feet deep by 6 feet wide by 5 feet high of course I'm going to like my husband will say you always like the things that are words right well I don't like you 6 feet yeah that's right and 5 feet so there you are so those were the ideal and I'm going to find the other one if I just keep going um if you I can set it back up for you no it's fine you have to talk about it it's the prettier one it is what is the purpose that's the whole point and so Fred said that the prettier one was it has been restored but it's not really strong so you're paying a thousand dollars for the pretty and what's the cost to restrain that it's not inexpensive but we also what are we looking at are we looking for the visual aspect of it are we looking for the tone of it because we want it to be like so both I'm just going to say well often and exactly how often is it going to be played exactly so we need to be mindful about maybe the average year wouldn't notice the test and the reason I'm asking how much is the cost to restrain it is because we might get beauty in and it might just take us a few years to build up the funds to restrain I this is the thousand dollar and I also think this one maybe it's not super strong I saw the three thousand this this is the thousand it's just for three thousand but they will come down to a thousand so what's the other one it's just like the one in my house oh it's offered for free and keep in mind it wouldn't be a thousand we still have to pay so we're talking more like about 15 something like that I think when we looked at the movie yeah yeah it's not a good point well you know what I might as well you just need a point you can do it you can ask Fred yeah I think that's valuable to me because if we go with pretty which it does get interesting it's definitely going to be a lot and they were very much like we really wanted to go somewhere where it's going to be cared for which tells me they care for it and have it I personally like the looks of the pretty one yeah I like that simple look I mean it's already ornate just because it is ornate did you see the other they saw it real soon but I didn't look at all I tend to like the more ornate one because it mimics the turning or like the pieces that are already here and that's the wood pieces here have ornate decorative things that are already as plain as I had first thought dimensions defective out of the dimensions I think about my beer honestly in my mind the piano I have belongs to Dave's grandmother and maybe even her mother and that was just down the street by Central Schools where that piano was it was totally refurbished by Cindy Piller's brother okay and nobody plays it in my house TJ my grandson my girls could care less that piano is going to go when I'm gone so what I want to do and I meant to do it earlier was get a hold of this piano tuner and have him come to my house and tell me if I can get the magic marker out of the keys and tell me what my piano would be in terms of what you're looking for my concern was that it looked different from what's sitting in there it's the same dimensions and it's historic well it's got a long shot it's the Mumford's she was a Mumford so Ely and the Townleys he was the first treasure of Chicago colony so it's got a huge historic connection that would be a clean up and there's one key that doesn't work so I want to see it so would you please send me his info I have his son Matt yes and do mine so you sent it to me and you sent it to me to be restored right it needs to be restored it just needs to have that one key checked and I need to have the figure out the magic marker off the keys but it has been restored it has been restored that was like the big thing that Fred said that we want to look for it has been restored he was amazing the son Matt came into my house and worked on my piano and I had that chick ring in the 1940s but he was just fabulous so well I think at this point what I'm hearing is those are possibilities but we would also like to consider what Candy is proposing her channel take a look at it please I just want to it's a reconnection of that who knows how fast this is about it's just something to consider I don't know I don't know about pianos they're flying off the shelf you never know somebody gets their hearts out on something that's what they want but I do really like the thought if we could have a historic tie into the community and it would do my part so good to know that it was someplace that was yes it's sterling that was the other thing he mentioned both of these are quality brands that were made well there's Derby Connecticut that's where it was named it's got serial number he looks at it he'll be able to the other thing is with what the wires are what the grade wires are is huge because at a certain point during the war they cheaped out on the wires because they had to use the metal other things so depending on when it was rewired that type of stuff is huge another cool thing about it it was used during the bicentennial they literally came to our house moving company moved it to the Dickens and they used it during the somebody wrote a vignette or whatever it was about Chicago colony and that was the piano that was used just to play that but see that so the tie in this would be amazing this is well worth waiting yeah that gives me both of those I'll send you back today if you can recharging them absolutely I'll just get dimensions the dimensions of your piano he's amazing he can look everything up really quickly once he gets the serial number and he looks everything up and it's fabulous it's fabulous did you have anything? no I just want to mention that in our packet is the quarterly report did anybody have any questions about that? I love the format I forgot it was in there let's bring it up the information course great information I love it I like the format the reason I did that is to be to make it easier to be honest based on how we gather information and how we keep track of information so it's more reflective of that so that it just transfers over really easily I really liked it I thought it was much easier to read it's like a new term for a baby shower but on a smaller level it's not as much a gift oriented as just like a gathering but that was the term that made it so baby sprinkle it's like a second child yeah so you hope you don't need this much stuff oh yeah I guess the only thing we don't really have is financial information do we need that? let's see what it is I was just basing this up with the last few that we've done what we talked about was doing it quarterly was trying about quarterly which would be like next month so we wouldn't be perfect I know well financial we can't really get right now we can't get a financial financial check with Sue Ellen but that was what we talked about what would you like to see I thought what was discussed at one of the board meetings is that we would be getting the numbers quarterly to make it easier for a view and they compile with the city reports quarterly reports so we can do those with the additional April quarterly report can be available then in May I guess that's how we want to do it yeah it's basically the house fund it's what is in the annual report but just doing it on the quarterly basis and breaks down the usage for you too so you're not constantly the house fund this is done quarterly this is done every month the same information is in the annual report with the quarterly the quarterly will be correct okay so check with Sue Ellen that way that's fine I can get that set thank you okay anything else on the staff moving on to items from the board anybody I did bring that postcard in that I got from the picture of the house which I thought was interesting I had received a postcard from my one friend the monoramas and she goes all over the place and does archaeology work things and she had gotten and received some postcards from Longmont specifically that were written on and one of them was the Callahan House so I brought the postcard and gave it to you I don't know where you put it but it was interesting it had awnings on it on the house but I thought it was a neat kind of thing and I was wondering if we're looking at selling various different things maybe you might consider trying to replicate an antique postcard with the books and pictures possibly it was really kind of cool I like the aspect of it and I don't know I have a lot of experience with merchandise and I'd like to expand our offerings a little bit in an appropriate way since we're doing a quarterly but I think that kind of thing always tells it does because I know for a fact that's something I would purchase so I'm like cool that's just one aspect of something and then the other thing that I did wonder I know that we're not listed to talk about it but I did go ahead and set up Simon Blankey today I apologize Mr. Monorano, Sal who reviewed the music for the Fall and I think the great thing about that is then he can include us in his he's got a huge form of people and he could include us in his outreach as well to kind of that did help his own numbers so I thought he was very family friends and whatnot so it's kind of a great repertoire he'll work with us and do anything that he's all afraid about it so should our org be on here as a future as an item to show that music's fun though I mean finding somebody that will work at that price and be enthusiastic plus we could their numbers yeah I have two things one the historians brief and then the second is going to be a pleasant surprise now for a second but I'm going to give this to you Sandy so that you have it because I'm going to read this so you just relax and enjoy listening read this off so that everyone can hear this a little historian's brief and I just so you know I gather the information that I'm reporting to you all from it's a compilation of several sources sometimes from books some from old newspapers some from PEO historians some from other research I've been doing here goes so this is going to be the topic today is on clubs and the gift of the house and I picked this because it seemed fitting for what we're doing with our org business so both Tom and Alice were active participants in Longwood society Tom had his clubs and then Alice was a participant in many clubs she did Lady Maccabees so speaking about is it a historic club here are some of those historic clubs Lady Maccabees Columbine No. 11 of Eastern Star Mutual Improvement Club Fortnightly Club Kensington Club and then of course her favorite, the PEO Chapter M was the first chapter of PEO here in Longwood and she is listed as the 37th member there's this beautiful history book where each member as they're initiated is finding in she's the 37th member of the first chapter of PEO here in Longwood and she was initiated in 1911 and was actively participating until they left the city in 1938 she often hosted club meetings here at the house although many of the ladies both met obviously within just their own homes or sometimes in a fellowship hall in the church that the men had clubhouses and some lodges and specific meeting locations anyway so speaking about the Callagans in 1938 they decided to move to Reno Nevada to be closer to other business interests that they had as well as their own child Raymond and his family and they were living in California so Tom and Alice were well respectively 80 and 71 years old at that time in May 1938 prior to their move the Callagans offered to give the house to the city and specifically to be used as building and city home and here it is in a letter printed in the Daily Times called Tom wrote the men had their lodges and club rooms and much has been done to provide recreation for the young folk but the ladies seem to have been forgotten this place will make an ideal home for club meetings and parties so Mayor Ray Lanyon quickly called a special meeting of the city council to take action on the Callagans proposed gift and the special meeting occurred on May 27th 1938 wherein the council voted unanimously to accept the Terry Street property and authorized the city attorney to drop the papers to effect the legal transfer the recorded warranty deed was signed by Thomas and Callaghan and Alice E. Callaghan on June 11th 1938 transferring ownership of the property to the city of Longmont and then the weeks following the city council enacted ordinances to regulate the use of the Terry Street property a Callaghan house board was authorized to take charge of the home and supervise it to be used by or the women of the community so it's an important history to remember and part of why we have our mission statement to remind us to preserve, maintain, promote the gift of the historic Callaghan house for the use and enjoyment of the Longmont community creating memories and providing a legacy for the future so special history so something just as a side note in Lee's and Rosalind's book this is where they got a piece of information she had it listed that the city accepted it as a gift from Tom and Raymond Callaghan but it's not what happened it was from Tom and Alice and actually there was a correction in the title work that was done in advance of the title work being transferred from Tom and Alice to the city and that was because Tom was untitled to this lot the main house Alice was untitled to that lot she bought the house from Mary Jones and then Tom was untitled to the third poster of land that he purchased from each of Jones's different Jones's and so to clear things up right they had to go ahead and deeded her property to Raymond Tom deeded his properties to Raymond then Raymond turned around and deeded the entire property all of the legal descriptions of the lots and to both Tom and Alice so there's the actually it occurred I'm not sure about that but it occurred over some time and I think in part they did that and it was in advance because it took time to get things notarized it also took time to record the documents and so you had to allow that time I could share that time I did not bring those with me but I didn't have copies of because I'm printed out I'm sure you did no it's just the history they were very purposeful in everything that they did and and so that is a piece of information we should be aware of since it is in root book but that piece is not correct so I'm not quite right the legal documents show it well that's something to remember that we're doing a reprinting that we could possibly make that's what I've been thinking about actually so thinking about maybe writing another book is already on the radar okay it might be it might be the route we have to take to the ending but thank you and so for my surprise I'll use along those lines I have all kinds of weird papers at my house this happens to be the deed of trust release of deed of trust to Mary Jones for the property over there and this was Solomon's drive for the longer whatever a deed of trust happens his name is on here was Herman or Hyman Shy who I haven't quite figured out who he is how he fits into this little stuff but this is Solomon's drive who released the deed of trust to Mary Jones and I have the original at home but I can't quite find it but it's way cool I mean all the signatures and stuff oh that's so cool the reason this is in here is because it's the original it needs to go to the light to the museum and then this will go to the scrapbook sort of cool and Jacob Shy was the attorney to it yes yes that's so interesting I find all kinds of weird stuff like she would do I think she has to do treasures I don't know what quite to do with all of it I should go to the museum so on to my surprise on to your surprise I've been in contact with Lynn Callaghan oh Lynn Callaghan she is one of Randall's daughters oh ok and so she's still with this she's still Callaghan she's Mildred Lynn Callaghan she was named after her mother Raymond's first wife was Mildred Bourne they had Randall and Mildred Bourne passed away early into their marriage I think you may have read in this game she traveled out to the mail to help so but Randall came here to visit the house with his wife Beverly and his youngest daughter Libby back in July of 1978 1979 and they hadn't been back since I was able to reach her and she lives in California and she's taking care of her mom Beverly who's still living she's going to be turning 94 this year and still sharp as a tack though Libby is also in the area in California as well and so Lynn and Libby would like to come and visit and Beverly is she is in a wheelchair unable to try but my hope with your blessing is that I can arrange a time to FaceTime with them so that I can let them tour through the house so that Beverly can see because she was here she did not get to go upstairs they only had to tour downstairs but so if it's alright we will have to be able to and you said she's turning 94 she's turning 94 is there any way that we could also send for you birthday card from the board yeah absolutely it would be in the fall but I think that would be a nice added touch so sweet she will be oh that's so neat so they're excited because they have so much to share with us and of course they have lots to share with them and and all we want they've gotten in is it right that's the strongest news that's really something that is very cool what are you thinking on a timeline on when that would occur I'm not sure yet that will be entirely up to them well as far as is it that's up to them Lynn does take care of so she's kind of a primary care provider but we'll have to figure that out but in the meantime as far as doing them the virtual touring I'm hoping that can be done soon so I can make sure that everyone's included thank you for doing that you're doing that fine research it's fine oh my goodness it was great, it was great conversation she's like I could talk to you forever I will listen forever you could talk to her okay I think that's it intercanon adjournment I move adjourn second all in favor 10, 15, 6 move on to the next one