We'll go ahead and bring the meeting to order the chair is absent tonight So I will take any volunteers who would like to run the meeting pass it over to whoever would be Interested Paul. So Paul will will be the acting Chair tonight. It's all you Do I need to add a resignation so we have a member of the Do we want to do it there or do you want to do it as well Okay, that's fine. Okay, and then I've got one more we need to either go into you want to do executive session for this first Or do you want to just discuss the? The bill ado stuff Does anybody you think you need executive session one more? Okay, and then there we will come out and most likely make a make a motion, okay, so we'll have an executive session You want to do it at the after the at the very end, okay It's still So what do you want to put it? Okay, it's executive session to discuss legal matters Just easy to disseminate it inside doesn't need to be on the You bet So So next item a public comment or inquiry wait So now public comment or inquiry anything that's not on the agenda already Okay, so our first appointment is a 615 Olly Hill water abatement discussion on the American street a little early the auto Olly Hill is on my way She's at home with a dog here Okay, can you stay here then? Am I in front of a call? I'm in front of a call Thank you John And I will first start by apologizing that we were supposed to be here two weeks ago and I was here completely on Tuesday I used to live in Cornish and Leibar so I mean the students were on Tuesday so somehow it was in my mind That's what I was going to apologize This is actually about OSHA The issue that we have Is that from the very start We have been The facts of the usage of both buildings Has been true The town understanding The use of the buildings has been Trastically different Than the value And we try to lay that out With the paperwork that we did We did continue We've come to the Time bomb we've tried to explain what's going on Which brought pictures And asked them to come over and look And really until this year We've gotten no response About the problem But before that I really didn't have any trouble Getting any kind of response We explained what the usage was In other words The first two years There was nobody there None of you had One person in one apartment And they still were charging Buildings of electronic parts For sawmills For people working there And We kept hanging We've got to the point now Where we can't finish our The projects we're doing With the crushing Relative Taxes and insurance What And all we're trying to do Is find some way to get back With us We're out for an hour or so To the families And the readers Which we've never done And I had a choice Of paying this or a few additional buildings And getting the units up and running And then being charged properly By you guys The units will be filled At this point we've had The buildings that had two drug dealers And a non-tube wiring Faulty plumbing Furnace that was Poisoning people And we've completely We've done all that New water New plumbing Replaced the lead Windows So now we have houses that are Safe for kids to eat Buildings for kids to be safe We're not too far away from Business We're hoping to do a food business And without hoping to You know have I don't know how business is going to go But if it goes according to plan We'll be hiring 5 or 10 15 people We pay 500 bucks And we can overcharge Far more than that over the years So I don't know if you want to try it But I guess she's not on the high level pressure And I'm just going to try it for her So I came I put her on the ones that do Where she's in the range But I just started with More specificity About But you do have the We did try to cable work off On Wednesday after the Tuesday And this on Monday So What's the current Status Of the properties That they're being charged What are you For They're being charged Yeah, they're being charged based on our Based on our current No, you're good They're being charged based on the Current fee schedule that we have Which is It's a 1EU per unit What's the other one They're both multi-family properties So Again, they're being charged As The standard 1EU per unit Right now We pay The I can't And then there will be More units And then we'll be You guys really have My Future Just trying to There's a procedure for the water Baton Unfortunately in the past There's a lot of We can't We can't account for Those are right here Oh, yeah, no, no, I don't I didn't mean by that and then That most of us weren't involved So it's kind of hard to Go back there But But isn't it really the town That's a tradition Not seeing anybody else I believe Now I think You were professional about seeing it But hadn't gotten that response from everybody else And I didn't ask What can I do To just keep writing text On board is kind of Struggling, but to me that would be the hard part Is to figure out what We don't really know what happened in the past You came in and it sounds like Do you have anything That you might be able to present That says we're requesting that you reduce Us to a vacancy rate or whatever the Discussions were that you had in the past Because I think that's what I think what we're trying to get to Is the point where Where do we go from here When we do these Water abatement Or water and sewer abatement We usually ask that The folks involved Work with the town To develop a plan What are you looking for And have a written plan Like for example With Mr. McCulley here We had a written plan That he was going to be renovating You know His building And was looking for You know, I forget it was Two quarters or six months Whatever of abatement In order to do that And then come back online So there was a plan And developed between the town And the client To be able to address the situation Failing, you know, with both Can I suggest to partners Restable me for I would suggest that You also work With Greg and Therese On the financial aspect of it And so they can Make that part of the plan too So that it's And then come back and present Your proposal And we're certainly open to listen To Your proposal And see if we can do something to make this work For everyone We're not trying to And Moving on, I want to send I'm not interested in moving on Just looking back At some of these The transactions here It looks like back then What they did back then Was I think they would If you had five units And two of them were empty And three of them were not They were allowing two vacancy rates And the normal rate would be And it looks like they did some of that I think what we need to find out is What were they What were the The sort I'm looking for How many units were rented At these different times I'm back in 16 But they charge for A vacant water Minimum of $25 One of those and then they did A fixed water rate At least Well, we'll have to go back and find what the rate was too But we can figure out how many of these units That's what's going to be tough Because we don't know how many were vacant back then And how many were not And I think if we go through this I can do the exercise of finding out When they build you How many were being charged for vacancy And how many were being charged for Habitant Would that help you at all? Because right now When the rents are set up There's no differentiation between How many you got rented And how many you don't Because if you think we got There's so many rental properties So many units in the town It's hard for the water department Or the administration to keep track Of who's got the rent here Who's vacant this month Who's not When does it come back on And during some of our investigation Those changes weren't reported And actually the unit Was thought to be vacant And actually it wasn't And so we had to come up with a way To neutralize those possibilities The miles of work That would happen with that Would it be simpler If there was a system That would be such a huge amount of No because we wouldn't Submeter your units We would have one meter in the building Well you could But it's a $400,000 install Plus we've got all the overhead costs That's the problem we're running into Because of metering discussions Numerous times And unfortunately the base rate That costs to get the water to your building Is fixed costs Are almost 70% Of the cost of the water So your own new meter Would only be impacting Of the small percentage Of the in-meters That $1,500 piece That goes the number we were quoting Would just Maybe down the road in the future That something like that might happen But it's just The water rates in Bethel are Almost trippin' But they're comparable with all our neighbors though Yeah we did some studies of the Towns in the area We're very competitive But I'm not sure If you've been involved with this Well this was in the 6th Massachusetts It was a smaller size town And the water rates were You know what makes that a third class One of the major differences though Is not everyone in this town So even if the population of the towns are the same Not everyone in this town is a part of this Similar sort of rural aspect So in other words your life is on the levels Alright so it changes Proportionally the number of users Changes the cost across those users Because people who aren't on the system Don't get charged for it Paul just to get back to something you were saying One of the things when I was reading through this That I couldn't answer And I was curious if anybody Either you because you've been on the board longer So what was the policy Was it per unit You were sort of speaking to it a moment ago But I didn't quite grab Policy was not being followed actually So the policy that we had In our water ordinance was not being followed But what they were doing is they were They would allow vacancies For a vacant unit Per unit So in here I'm looking through this That's what I want to kind of get into Is sometimes you're being charged For two units that were occupied And three that were vacant Sometimes it was different I just need to figure out How that shakes out Yeah and I don't know if it was based on Conversations with you coming in and telling them Hey we've got one empty I don't know I just don't know Well I mean because there's one back here In may of 17 where you're only being charged For one And there is no vacancy rate So I don't know I just need to dive into it and see what Went down No I would suggest that You get with Greg And Therese and Put together a plan of what you How you'd like to see this Happen Something that we could Have in writing that would Suggest a timeline perhaps For what it would take to Renovations on those Units Give us some guidance Some guidelines in that way I mean we're not trying We want to try to work through Come up with a solution That's going to be satisfactory Yeah and you're welcome to come in And talk to me and Therese so we can sit down And maybe go over this a little bit more And see if we can't Get our hands into it In the meantime I think I want to go through And what that was based on And how many units were involved And just to have some information For the next meeting Yeah I don't know If there's anything wrong with the figures I'm kind of curious what we did in the past Because if you look Like in February of 16 You were only charged for one apartment So the other four units Weren't even Therese you would ask me 23 Yeah that's the one on the corner Okay Well then see that's why That's why one apartment The figures keep changing Sure Okay well I'll have to do some reading And some studying here To find out where we're at One apartment so anyway You're welcome to come in and talk with us Give me a little time to You want me to come back into it? Yes yeah Come up with a plan Try to have some discussion before that Yeah well Really all I want to do is try to come up with a plan Right I'm not going to direct your caption I'm going to talk in two In a year or so And all I want to do with this is I just want to make sure here that we were billing you According to whether we were fair That's all I want to do We're on the same path To figure out a way to get a plan Good morning So Just give us a call or come in And we'll get you on an appointment I'm not sure what time next I think I have another one in the appointment Ready for the next meeting So maybe 6.30, 6.15 I'm not sure I'll just let you know Yeah We'll be getting a copy We'll get a copy of your proposal at the time So we'll be able to digest a little bit Let me discuss a little bit So we didn't really know what you were looking for Sure Generally with the abatements We'd like to have something in writing That establishes a position That we can That we can discuss and work from I don't know if you've got to see The package that we caught off to Oh yeah There's all the figures in it It's catchment too It's out by the letter Well thank you for coming in Thank you We'll see you soon So we do have a public comment Yes Hi Dylan How are you guys I'll give you an update I'm going to put the form on up here Stuff's getting done I have a client name You know She dropped stuff I'm not sure yet Obviously we're still Going away Just kind of wondering If I can give another update Here So Want to give you guys an update On where we're at So you were out of six months I was getting done When now In January This is when you guys Want to come back If you get a progress update Up above So when we turn on It'll be all I think it was one of you So it'll be all two It'll be two units So it's just two separate Yeah I think the end of March is a big Target for it I did what I could And it's like You know Yeah Yeah Yeah Where's what Yeah We're not using any of it We have another I don't think I need another Two big periods Okay What's the board think about No We need a motion Yeah So Second All in favor That's good It's a good work Well Yeah Yeah And you're still dealing with The pioneers Yeah Yeah Yeah Yeah Yeah Yeah Yeah Yeah Yeah Yeah She offered it Offered it to us I don't know it seems like it Could be Maybe We'll see I don't know Yeah I'll fight off Monion to take it This is a long lock it's a bar Yeah Yeah Yeah Right now it's so good Yeah Great good luck Alright thank you so much No it's not on the agenda for tonight is it No We're working on it though I told you to watch the website I told you to watch the website It'll be on our agendas Did you Yeah That's the best place to go We post all of our agendas Or a town hall if you want to swing in there It will be soon I just haven't gotten to it yet That's fine Yeah I'll have Kelly give you a call once we get on the agenda I'll have Kelly call you Okay Alright sorry Okay so we've got A couple of minutes here For our next appointment Sorry Yeah Do you have something you want Can you speak to that online Oh okay Okay A point here Yeah Okay do we want to move on to Cherry Lane Water Disconnection Do that So Greg why don't you So I don't know all of the story here But it sounds as though It's funny that it explains a little bit But there is a trailer house At the end of Cherry Lane That I believe this gentleman Had lived there and he passed away in 2012 And he hasn't Nobody's been living there since The water was shut off Because there was a leak out there So we shut the water off in 2017 And this Individuals asking that we Basically eliminate them From the system Not necessarily a vacancy But they want to be completely disconnected From the system That's typically When you do a disconnect from the system It's not only is it a Bookkeeping disconnect It's also a physical disconnect from the system There's no longer that availability of water To that lot at all If they disconnect from the system But that's what they're asking for Based on the fact that That that house is not being lived in Because there's no plans to Have anybody in there I don't know if it's inhabitable I have no idea That's the way you should be doing it You should actually Dig all the way back to the main And take the corp out Where the tap is at and plug it But there are other ways to do it But typically a disconnect is Actually a physical disconnect That's the way we're not supplying Water to that property anymore Or to that tap anymore Yes Pretty much Because if the property gets sold Somewhere down the line They'd have to buy a new tap They'd have to buy So what this Yes, so you have that option Then you have the option of just the Vacancy rate Right now they're on a Minimum $80 Right But what they're asking for is a complete Disconnect Yeah, physically you couldn't You know the other question is Who does it? I mean I guess In most places I've been It's not the town that does A physical disconnect because they're not But we could We very well could Taking somebody off of the water system Is not ideal by any means We do want to have our users So You know I just Think about that This definitely qualifies for the Vacancy rate because it is shut off And we know there's nobody inhabiting the house So it definitely qualifies for that But a disconnect is a whole Another step for sure The cost of the labor To do the disconnect That's a good question We don't have anything in our About the physical disconnect That's just industry standard When you do a physical, when you do a disconnect You're essentially saying I don't want that line anymore So that line usually The owner disconnects That line Now the town could do it But the owner disconnects it and it's done at the main line Because now you're taking away That tap and that line As a whole You're taking that away And taking away any of that availability Our vacancy is based on that availability of water We're taking that away Completely So The code is a little bit It basically says it's just a $25 fee To come back on the system if you wanted to So it doesn't really read to the physical Disconnect part of it But that's really what we're looking at That's what we should be looking at anyway Now if the board says we're just going to disconnect And we just shut them off at the curb stop And that's disconnected and So be it There's nothing in the ordinance that specifically outlines What, you know, that defines What the disconnect really is And pay your Right And then you're paying Because the availability of the water is there You're paying a vacancy rate Which I would do with it Now did they understand what physical disconnect means? I don't know if they do at this point I don't think they would have gotten that far Honestly To make sure that they understand That it's a physical removal of that line And then we need to figure out who Who's responsible for doing it I think it should be a charge of some kind Although there isn't anything right now In the ordinance There's not Right And we can't just And we can't just start coming up with charges They have to be justifiable And the only charge that's in there is If somebody wants to come in and connect back to the system On this line it's $25 That's a connection fee Maybe they ought to be made aware of this Sure Yes They qualify for vacancy This is defined What they're doing now is vacancy rate Per our definition of vacancy That's what it is I don't know if this property I guess something else we need to check is If this property has another line I don't know if anybody is familiar with this property enough No, Tim I know the lines up there are something Taking people We could just say No We want to disconnect you We qualify for vacancy rate If you want to incur the cost involved Then Do it in a physical disconnect It's fine Then we'll consider it Well I think in the meantime I would want to find out whether or not Actually if this is the second tap Or if this is the primary tap Because it's not in our best interest To be taking people off of our system I understand So In that place I don't know how long it's been there But it strikes me as being a real old old Been there a long time It's been a couple of different Trials Is that the only Structure on that Last one on Cherry Lane To the end go left So it's only structure on the line Last time If they disconnect There's only this single line If they disconnect We've got a lot in town That doesn't have water system It doesn't have a line to it You would take away that line And then they would have to either Pay something to get back on the system Or they would have to drill a well And I don't know that we want to go there Well, we need to Chat with them and make sure That they understand them And I think we need to establish If they decide yet we want to disconnect Physically we need to establish Who's going to do that Who's dime is this going to be on Because it's Not only will we be losing That revenue From having that person on our system But we're also losing Would be incurring cost to Abandoned line So do we want to bring this back up again Next meeting? Have you Chat with them? I think Yeah, does the board agree With the defining a disconnect As a physical disconnect Or are you ready to At that point or do you want to think on that That's imperative to this whole thing If we say disconnected simply We're just turning the water off And there's a lot of people that are Disconnected at this point That's why it's a little bit of a slippery slope That would be my definition The water shut off and it's disconnected It's disconnected from The availability for that water is gone But doesn't that come You stated the vacancy rate Because we're turning off the water When somebody goes on to a vacancy rate And they're still available It's there They're just not using it Because they're not using it But the availability is still there So it's not turned off It's turned off to their building So isn't that a conflict then Because we could have somebody Who argues That they're disconnected And shouldn't pay anything more And in one way we're defining it That they're disconnected Well there's two separate disconnects So that's why the physical disconnect is important You're not disconnected If your line is still attached to your building All the way to the main You're not disconnected You're not being served water We are still delivering that water To the curb stop And incurring those fees Those fixed costs If you're disconnected and you have no line There is no conduit to your building It's gone There's no fee There's no cost to deliver water to you Which is more than just turning it off Right Which is a physical disconnect The conduit is broken And that I understand I don't know I have to look at the definitions of our bylaws I don't know if our bylaw defines Just Right Exactly, that's why I'm asking this question I don't know if our bylaws Do not say It doesn't define what disconnected is It doesn't say the curb stop The curb stop shut off It doesn't say you've cut the line It does not define it at all To me, but when you turn the water off The water is disconnected But not permanent So then that theory means That everybody who's The minute we take that water off that line They could have a rebate Or it's a snowball effect So that theory then would state That everybody who's on vacancy at this point Is technically disconnected Exactly It would change all of the No, because they're still going to get paid The one is you Yeah, I think what Mo is trying to say is Disconnect and vacancy are probably the same term Okay, and I think that's what I was thinking But you're calling them the same Yes That's what I think that's what you're saying And I think that's if There's so much vagueness in the ordinance I'm sure it could be interpreted that way I'm sure it could It's hard to tell, it's not specific enough To really say it the way I think that that argument could be made Pretty easily That they're one and the same The terms are one and the same But the minute we tear up the line there Well there's an abandonment So let's go to another term, abandonment That means you're basically taking the line away That maybe, that's the same principle I guess You're right, there would be that you're basically There's no billing at all, we're just done And that lot no longer has any water to it whatsoever So the next owner has to either Well you need to connect to the system And I think I have to look and see if our ordinance says That there's a requirement to connect to the system If it's available, I hope it says that It should But the next owner would have to pay to Call that And you're right, so as soon as that line Got taken out, then The listeners would change the value of that property Yes, exactly right So possibly that's the answer Maybe they are one and the same But that is not So now what? I think we need clarity from The property owner as to do they Want to just be disconnected And be on a vacancy rate Remove the line I don't think that the town should be paying For their choice to remove the line They're currently on vacancy, so my guess is They want to be disconnected The owner says they want to be disconnected from the water They want to be done, we don't want to be in the water system anymore That's what they're saying The town's responsibility to Front the cost of them Being fully removed from it So I guess I'd want clarity I think they probably need more information As to this discussion I think there is I don't know about the water But in the sewer I believe there's a Somewhere in that ordinance Where if the sewer line travels Within a certain distance of your property Whether you're connected Whatever Yes, exactly That's true with the water Even if you take it off the line Where does that See you're exactly right So if that is the case And I don't remember the ordinance well enough To say, typically it'll say something like If the main line runs within 400 feet of the lot You have to hook to the water system I don't remember that being in there But I'll check again If it is in there, then this discussion Is probably a moot point They're required to be connected It's just the way it is So it sounds to me like I need to do a little more research for you And bring it back to you Maybe talk to the owner soon And make sure that they understand Right, what this really entails Yeah, okay And I think this is screaming ordinance We need to revise that ordinance too I need to get into that water ordinance And do a lot of work to it Because it needs some help I'll bring that back to you Great Alright, Neil Good Thank you I'm the acting chair You're the acting chair I was charged by your board To Complete an inspection Requested By a complainant You need to know That the reason she was upset And For good cause She called The town office sometime in October And Whoever she spoke with Gave Her The wrong number Not my number So she was calling in October and November Somebody's number Not mine That's why she went to the state And Because she was Worry about common weather And wanted to get some action And couldn't because she couldn't get a hold of me Cause that was the first question I asked her, I said I've been in this town for 50 years Most people Know or heard of me and know how to find me So anyway You need to know You're very generously Printed me a bunch of business cards And I'd suggest That People put the money against But anyway I went up there a week ago And Had a very Nice visit With The residents In the home And the landlord The forms that they sent you Were for residential Which are a lot more in detail Than what are normally Required for a mobile home But the forms that will Be sent then to the state Given to those people are Detailed in more detail Than heard Anyway The Property is a 1978 Mobile home 40 years old I would guess that in Today it was a very Nice mobile Three bedrooms, two baths Age has taken its toll on it And it needs some work Each of the complaints That the person made Were in my opinion Very valid And I don't know where the landlord Got the idea that he didn't have to Do anything until Until he heard from me But that was his reason For not getting started Moving with the Required corrections It was very cooperative With me I'll tick them off for you If you like The first was the most serious No snorkel No detectors at all They had been removed And I go through this In my appointments all the time The tenants don't want to hear them So they take them down And they end up in the waste Basket and then they're gone So he was Going on a trip that he The landlord So when I talked to him For the first time I said no matter what you do Before you go on your trip Get those detectors in there There's a husband and wife and two children And He did that And he had They had not made a complaint But he acknowledged the fact That the kitchen floor Or the requirements of the kitchen floor Or the kitchen bathroom Was that they're not eternally You know, so a lot of them And that the floor was bad It was mainly Mainly due to where He has on hand The material to Begin The recovery of the floor But he was away and The holidays got Away and she didn't really want That much disruption then So that's all good to go And that may Have started when I was Um The third Issue was mold In a closet And it was indeed black mold Um That's the hazardous type And it was a spot Emphasizing it again Um I have some Chemicals that I use And um I've got to go up tomorrow Because The um I needed to take some pictures And I was there until after dark So I pulled up This mold remover And um But The mold that she Well not the mold But she thought it might be Molders around the kitchen counter And that just needed To scrub them That old Plaster stuff That just comes together And there was a metal bead Um Instead of putting You do today Some kind of Super glue That metal stuff And that touches me So The ceiling In the um Closet that she's concerned about Um I just suggested that Do what you can now To get rid of the mold But replace the ceiling Like um Four by five Piece of sheet rock Um Tear that one down And we went up And not have solved that problem Um Well I think The question I have You had the form there Were you able to go through That whole form? And give them timelines For repairs And give a copy of that To the tenant And to the landlord The tenant And the landlord Is like a twelve page I thought I would Yeah It's my place Tell me I don't remember anything about a kitchen counter Or anything like that I thought you mentioned a kitchen counter Just on the left hand side What are you saying? Nope, nothing about a sink Well like One and a half year old Sunlight room Because it's so crowded In Which is awful Unbelievable Our bedroom floor Which has dropped from the wall About two inches And you can see the outside It's There's a lot of stuff There really is And we got pieces of our ceiling falling down Would you mind coming Up here for me? Sure I said pictures I'm Megan What's your name? Megan Hi So What we're trying We've seen your pictures And we know the history That led up to this point And part of that history Was The Department of Health E-mailing through Greg That we needed to get this There's a formal process You've done this long There's a formal process We do this 12 page inspection Which covers everything From electrical To sheet rock To plumbing To septic Structural All that stuff is covered With timelines And due dates By when this needs to be done Were you able to do that Form Completely do that form And then give copies of it to the tenant And the landlord Which is the process Has to take place So what are you saying to me? Did you complete the 12 page form And give copies of it to I completed the 12 page form And give copies of it to I did not give copies to them And I didn't For this reason We sat and on last part of our meeting Your husband and I The landlord Came through an agreement And if I may I'll read to you what we agreed upon And This This is the facts about each of the violations In addition to what I've told you Matt Her husband, Megan And me Agree to the following corrections Of each item To commence autumn before October 1519 One Replace, repair, and Align the front door and sill I haven't gotten that yet But I think From my observation It looked like An attempt had been Made to do that a year or More Maybe a month But it was A fairly recent Attempt It was not sufficient It needs to be completely replaced And that needs to be aligned And it needs to be So That's what I said Replace, repair Or align the front door And sill The door doesn't close tightly So there is It's exposed to the elements Is that What we agreed on? The second item Was to repair and Or Replace and or repair The dining area Window and wall The windows, the sill And the casing around the window Is bad It needs the whole window And I can't tell because I'm not confident But You've got to either replace the window Or Replace just the sill part And make it airtight again And because It is not now Water gets in there And it has affected the wall Underneath it So that's why I'm setting the wall And the window has to be repaired or replaced There's another area Of consequence that is Very similar To The dining area I think that's the master bedroom Behind your mural Yes That's where the floors drop down And the wall is very soft That's all the same situation Well you can see the outside From our bedroom floor Where the floor will Fall, I guess The floor is dropped about this far You've got to get down on the floor To look But you can see straight outside Daily coming right in But that has to be repaired Or replaced That same area A similar situation To the area The dining area It's got to be repaired or replaced The window Is Tightened up And it will dissolve from under it I hope I don't know because the floor behind our mirror Is really soft That wall needs to be replaced Yes That's what I said Repair or replace It was mine And I said I told you earlier Replace the master bedroom The ceiling And all of those four things have to be The snow's Up to the window cells And I'm sure it's Higher than that now When I was there My issue is I've lived in this trailer for four years And three months This was all like this when I moved in And the landlord said We'll get to it We're almost four and a half years later Nothing's been done My front door, which As you've already described, did go up I didn't even Have been there before But I didn't even know you lived in that human I've been in that trailer for Four years My suggestion I haven't shared with You yet But To the landlord Which is purely a suggestion If it was mine I'd pull it out of there in the spring And put it nowhere in the end He doesn't put new trailer then But he did upgrade that And probably would Less Expense, less everything Because I necessarily have to follow my advice But The least he can do is The aforementioned four things Okay, did your Inspection reveal any other items Electrical items Structural Any other No, it's an old trailer And it's really kind of Kind of Followed off its Foundation Well, I'm just wondering Some of what we're talking about here I don't know how you do it I don't either I know that's why When I got thinking about it If it was mine I'd pull it out I don't think it's feasible Really for anybody to get under the air And replace Body for Feed itself I don't know I've never worked on it But I can only recommend The least, the very least He's got to do what I said And is there a completion date? Is there a completion date? No We agreed on a sack rate I think that's His problem For a long time Quite a lot You've got to get with it Well, he's liable for $100 per violation Per day I'm sorry? According to the engineer You're going to have to make a date That he's got to have it done If he hasn't got it done He can be opposed to $100 per violation Per day That's correct You've got to start time But no end time You've got to give him an end time I gave him a start date I thought that was a good word That's why this hasn't gone Well, she's been waiting Four years A start date might be another four years before it's done Done date That happens more often than not Well, then they could be fine I have that authority You've got to give him a date to be done by That's why this is This has not gone to him or to you Or to you Because I wanted this session I'm going to leave you guys again And that's the beginning Well, it's part of the form One of the columns Far right hand end says Done by There are certain things like the smoke detectors That already have a pre-printed Printed date in there They have to be done by 14 days Or 30 days or whatever Some of the critical items But I wonder If we've done a thorough enough Inspection I know that's the way the form I could give him 30 days To do something But you're asking me No, I'm just wondering Loud whether or not Since we've been Tasked by the state From the Department of Health We get the lady who we've been in touch with Who Greg's been in touch with Meg McCarthy To do the Entire inspection Whether or not we're Meeting her Not demand, but she's told us We have to do this entire inspection Go through this whole exercise Of all the different Categories, all the different things GFIs That thing's very detailed And I wonder whether we need To do that Because she is now The Department of Health is not involved In the process There's a little trailer And there are a lot of things That you might have seen in the pictures I've never gotten to that point With anybody where I had to tell them When they had to get something done I've told them to get it done And they've done it Unfortunately Now that they're involved in it I think the point was That we needed to do the exercise Of the complete form All the bells and whistles You've highlighted several areas Four areas Five areas That would be Critical But the inspection covers Twenty areas I'm just picking a number Twenty areas that need to be looked at Not just four or five That agree on common hotspots That need to be looked at Are you asking me if I looked at the other areas I think that's what The Health Department wants us to do Is to go through Is there water through the sink? Is the water part of all Is the toilets flush You know It's great detail I mean I can look I am half bright I can look at the sink and see Whether the faucet is in And those kind of questions I Answer quite hastily Yes, yes, yes, yes Anything that was a no I'm just looking at Life safety things That happened to be The issue about the smoke The land I think We're not There's supposed to be one near each bedroom And we're not There were not When she reported it But We put them in before But There's each That don't have a window So What am I supposed to do No, you're supposed to say yes I mean it's not there to say what's there It's there to identify what's Not there Like for example a gap in the floor In fellowship That is a picture of Heat register with like burn marks Around it So that should be on your Inspection report Is that on your The report No That's not a question That He pointed it out to me That the floor Had been Sports when the heater overheated And he had changed it So that it doesn't overheat anymore And Changed the floor Those heaters still get so hot though Even the ones in our living room I mean our baby sat on one And had burn marks on the The register on the side But if you look up doors Either first is running full time Almost all the time Yeah If we could open up our bedroom We can't right now But if we could we can have it open Because it's so hot in our bedroom Runs nonstop All the time We're literally heating the outside Yeah And the roof leaks constantly Is that an item that's On the report Please It's not even mentioned And was it mentioned But roof leaks are one of the items That are on the inspection list I mean I don't go around Asking the roof leak If somebody doesn't tell me the roof leaks I'm not gonna Well I know I've done Some home inspections You know for realty purposes And they You intentionally are asked So many different questions Of every little thing So the forms are real helpful If you just use them as a guideline To go down through and I think that's what The Department of Health charged I don't know, do you have actual Conversations with the lady from the state Or just the emails It'll be an email I think I talked to her one time The last time when she said you were gonna send The links to the reports I'm just wondering whether we've done What we need to do To make time happy To identify the important Issues that need to be addressed So I've been doing this for several years And the only reason I think You called the state is You couldn't find me Otherwise I've never had the state Involved and if I've had the state Involved you're seemingly Making this something a little bigger Than I think it is But if you were indeed correct I would suggest we had the state Well I don't know I don't know what the I'm just looking at the Email chain that we have I don't see the Problem in her email She just asked the health Of the room inspector Right but The only reason it came from the state Is she contacted us And that's the way the system works If you can't contact I don't know what we want I'm just asking questions Whether or not we You know given Done the due diligence That we were supposed to do We haven't done this before So it's kind of new And I want to make sure that we're Crossing the t's and dot in the i's Really How do you feel About the state of the Inspection and all that stuff You satisfied that we Think we're going to be able to address these issues I don't think anything's going to be done I really don't I mean the flooring Our kitchen floor that Neil Had told you about It's in rough shape He's had that flooring for about a year and a half Sitting over in An empty trailer And I mean like I didn't get into it with him because I mean what will happen That was awful I didn't even take it over and out of my house Crying to my grandmother's And It's not going to get done You like this job? I think mo had the right idea I think if nothing more We do nothing more We need to ask Neil to In his form Set Deadlines Reasonable deadlines Set deadlines The floor needs to be fixed By whatever I don't know what those dates are I really believe that can't be open-ended I can't believe you can let The landlord say I'll fix it He needs to say I will fix it by February 19 Or whatever that date might be But there has to be an end date Fine I think it was different But I'd be very happy That's why this is not fine I'd be great My intent is To meet with them again And we can put a finish date in it I think you need to My normal procedure Is to put a stop date in And follow up to see what Progress is Do you want a finish date? That's my vote I've never had to do that before She's been waiting for years I didn't know that Understood You didn't know that I'm not faulting you, Neil I'm just saying My experience Because I've worked for that man I've worked for that man I think an end date is necessary That's fine I've never had to do that But I'd be happy to do it Since the board My understanding was The start date was April 15th In that agreement Why so far away? There's a lot of us who have to do outdoors Outside There's snow six feet deep around the building I mean sure But I also do Carpentry and construction And you can clear snow And you can if you work in the winter I'm just wondering If you're living in conditions That are not reasonable To be inhabited And why give it such a long Start date Generally when I get into these things My beginning date Has to be The first date I go there She's got a beginning date Goes back four years Which I wasn't aware of So I just arbitrarily picked that date To get them started Because I I hope with this person before I'm going to get them all started I'd be more worried about the end date Than the start date That's really a lot more realistic I think The board has expressed That we need to get some end dates The reasonable end dates To get some of these things done And I guess we'll have to take a look And see whether or not For information And get some of these things done for Well, I think maybe If there's anything other than Finish date That you want You better tell me Because I'm not Going to go through this Or something I definitely wouldn't If I would set the end date It wouldn't be through the summer No, you don't want me in your house Right after noon? I'm home on Friday You probably don't need me around Coffee's always on Is the property inhabitable? Is the property inhabitable? Oh, yes With looking outdoors But if you look outdoors I mean We're starting to That's not a very Nice situation to live in Let me tell you that I don't know How many houses are not Equal But there's house Right on South Main Street Lock worth of Well, maybe we'll have something out there I mean Something like that Sounds to me like an immediate fix Something needs to be done Even temporarily Immediately Some sort of mediation done With floors dropping That's amazing to me Wherever the ceiling's leaking You're going to have to go in And take the insulation out To make it correct It's leaked everywhere on this pathway Both my kids woke up So our baby His whole bed was soaked It looked like somebody dumped him in a pool And placed him back in bed And he woke up That's something that I would think Need to be acted on Probably the unsafe I think we can make the Give Neil directions To deal with this I'm not sure we can tell him End date so I'm comfortable But as far as fixing the floor Of the ceiling or whatever He's got to do that He's got to be made aware That if he hasn't got it done At the end date he's subject to A hundred dollar fine for each Thing that's not done Each day Now I don't disagree With anything anybody's saying But you're not looking at this From a landowner's practical point of view We have to look at it From a public safety point of view I understand that But you're also We don't have to before How they would end up with it Now if I were their landowner In this particular situation There's two ways to resolve this issue One of you really ought to put A whole roof over that building You've got a ton of Outside work And I'll come back to what I originally said I pull it out in for another one Or That the more likely one Is that this will happen He will evict a tent A cheat for him to do the night you were there For him to raise my brain To 225 bucks And he won't run an hour Am I the one Is that any good I do think you probably Have recourse with the law We're not that recourse But Vermont Law School has legal aid And I think that Probably pursuing that Given the circumstances Given the fact that you have Documented and had multiple years Of these conditions You have recourse We're not in a position where You really do anything Neal's not even in a position where He can do his steps with the state And with the inspections But I actually think your issue is bigger And you've actually done yourself a service Of documenting it That you should pursue this in a different way Which really would be through legal aid And you can google it It's through the Vermont Law School Legal aid is literally what you would google And they have free services Where people will help you with this I think you're at a stage where It's beyond anything we can Visibly make better for you But there are Systems in our state that can Help you and will help you And it's not going to necessarily be you Paying a lawyer to do it And it's pro bono work So I just think that I think we're hitting a place where As much as we want to help We can't fix it But I don't quite understand What you're suggesting that she do Seek legal counsel If eviction has been Brought up She needs to know what her rights are Right? If she's pursuing her Health and safety of her family And her landlord instead of fixing it For multiple years is threatening Eviction and rent increases She has legal Recourse and there are People that are not The board of health and not the select Or that can help her more effectively Oh absolutely So that's all I'm just suggesting that There are other venues I just suggest that First law When I get to law I would have the ability To pay for the training That gets pretty expensive Right and the Vermont law school Has legal aid which is pro bono They do it for free I think that just exploring That is probably worth the time And energy Interesting So what is the next step Do you want to see a Completed report? I'd like to see a completed report Some end dates Target dates Those items that You've singled out That you all agreed on Some estimated End dates The completion of these Those items there Anything else? As long as I see an end date somewhere Long as I see an end date somewhere That's what you just said Yep You're not saying anything No Last time I checked Any report? Complete report All report But I want to meet with them I want to compete with them Unless you're a professor The statue says you have to give both parties A quick report If you could forward us a copy Of it too If you could forward us If you have a copy of it to Greg So he can disseminate it out to us Take a look at it Your office can copy it Because I hold it a lot faster than me Doing it one page at a time Greg's got a copy of it down there We'll get you to sort it away now Yeah, we'll do that for the next meeting Yeah I'm going to say this I think this problem That I can give more A lot of it I can't In my own mind I can finally Give you both solutions That building What he's going to do To satisfy you It's beyond repair It's beyond repair So they have that in mind And I have to bear that in mind These people make them without housing But not without recourse And I think that's where No, they gave recourse out the street Like a three bedroom, two bath Rentals 450 bucks a month Would you insure that place? Never would Never Never did But I'm saying That place But I never would insure it Would you insure that house If they came in looking for insurance policy? No $73 a year, right? And my commission is the way to say National I'm not getting a bad knee You've seen the place, would you insure it? No That's what I'm telling you 40 years I was in the business And I never would insure those children I almost wrote these My ability Okay, thank you So that's what you mean We'll see you at the next meeting Maybe we have a bottom-level test kit We're sending it We're sending it out with four models It only does one spot So we approve few Meg, do you have a second? I've got a question for you What phone number will you give? For them, what phone number will you give? If we did I've got it Executive session A few moments For what purpose? Personnel Okay I move we go into executive session to discuss personnel issues A second time All in time We're trying to motion Deputy General Health Officer I'm sorry, say that again We haven't gotten it to yet Not quite there, it's a motion for Well, they'll take it So, can I just You're basically it's a Motion to accept the application And recommendation You're making a recommendation to accept The application of Chris Jarvis For the position of Are you writing this down? No Okay To approve The application For Chris Jarvis To serve as Deputy Town Health Officer How's that? Second All in time Deputy Town Health Officer Oh, he can't vote twice Then if you sign that Who did so much? A moe motion And then it will be signed As a proposal Who seconded? Okay, next on the agenda Is the T-R-O-R-C Kind of plan options Everybody have a copy Of the story on the field? Yes, I'm sorry, I was behind that Could you just Summarize this, I've read it a couple of times And just struggled to understand I understood the individual points But I think the implication for the town as a whole So, yes So, some of the grants that We get from the state Required that we have an active Approved town plan So, because we're rewriting Our town plan and it actually Expires partly through that Rewrite, which I think is going to take about a year or so They're concerned that That middle time there That we're open to Or we just wouldn't be eligible for some grants So, they came up with three ideas As to how we would kind of bridge that gap And that's what's proposed here I will tell you that probably the most Seamless way is just to Re-adopt it Because there's not going to be changes to it They're doing that now So, that's what this does though Outlines kind of three options that we have In the meantime In the interim here And re-adopting it does not affect The new town plan we will then adopt that Right Not at all Not at all Re-adopt it to whatever date Certain you want And then if the new one comes in It just takes over for the old one Yes So, the new one is due Before September 22 The town plan expires in September Right, of 19 Another one in place So, this would be a bridge between that And then when they finish the new one Which is contemplated to be sometime in 2020 I think it's May 2020 Well, that's adopted So, there's potentially a year there Where there would be nothing And that's where we could get Stopped with some potentially legal things So, you could Right, exactly I mean we do have some local ordinances Which cover some of this stuff Our zoning ordinance covers some of the issues here But it's really for grants Like the one I just wrote The one for the skate park The one that references to that town plan And it's got to be a valid adopted town plan So, that's what this does Just bridges that gap And maybe you do it until the December 31st of 2020 Maybe you put a date certain or something like that And then Then this new one takes place So, that's really what this is This is just the three options That they thought were the That made the most sense for us I don't think an interim plan is really worth At all I really don't So, do we need a motion To select one of these? Yes Yes So, we'd be adopting Yeah And the Regional Planning Commission is the only one That would not accept it But for You know, our Act 250 and things like that It's going to be okay, we'll be alright In that case I mean, it's hard to tell that's far out But I don't imagine there'd be anything That would be hindered by this Any motion for a re-adoption Of the existing town plan? Move Second All in favor? Okay Seymour Road Yes, so I got a call from Randolph's town manager Adolfo And they are in the process Of liquidating some of the roads I don't know if that's the right word But that's what I'm going to use Declassifying Yeah, they're Re-classifying and Eliminating roads So We have a small piece here We call it Seymour Road I've heard about 14 different names But anyway It's a road that actually starts In Randolph Currently Randolph They maintain the entirety of this road It's a class 3 road They do some minimal snow plowing I think, not much But they do a little bit of work to it At the end of this road is a camp Just a seasonal camp That I've actually talked to the owner And he's, you know, he's okay But what Randolph is proposing to do Is eliminate this road Completely So they're going to throw it up It will no longer be right away It will no longer be anything It'll just go back to the landowners That leaves us with this small .09 that's in our town That's currently a class 3 road And the camp is in our town And the camp is in our town Yeah, there are some other houses up there I can't remember the road that this is off of The main road is Starts with a nest Spooner That's the main road up in Randolph We're going to keep But this is why he often goes down this road So they're proposing To completely eliminate the right of way Gone, there's nothing there That leaves us with our piece What I recommend that we do with this I've talked to the owner and he said He has no problem with it being reclassified To a class 4 Because in class 3 we technically have to Maintain it and do some other stuff to it We can't even access it Without going through Randolph And then that we reclassified as to a class 4 I've talked to the owner And he said that's fine, that's great I have no problem snow plowing Doing whatever I have to do All I have is a summer camp there anyway Not a big deal So There is a process to do this Anytime we reclassify a road There's a public process that we have to go through But I just needed to get some sort of An indication from the board As to what they would like to do To a class 4 We can eliminate the road We can try that, eliminating the road as a whole And not having any sort of right-of-way Through there at all I don't know if I would recommend that Because getting rid of right-of-ways is not Always a great thing I'd have to look I've got the map Did I give you Yeah, so there's Yeah, it doesn't have the parcel I don't have the parcel map with me though Yeah, and it's, well And most of them are going to be in Randolph But we've got I'll have to look, my guess is one, maybe two Because he has the property at the end And it's only that .09 piece of road There that we're reclassifying So it would be whoever is abutting those two So maybe a couple But that's part of the public process I mean it may come back that we don't do it But Because class 3s basically say That we're supposed to maintain them to a certain level Unless the board chooses otherwise It's just cleaner to basically say It's class 4 It doesn't need to be a class 3 And it's .09, so the financial implications are minimal And if it's a class 3, how do we access it? From Randolph They're going to throw it up They're going to throw it up, so we wouldn't have a road to even get there Yeah, it doesn't make any sense to Yeah So class 4 Keep the right-of-ways intact And you can access it, yeah I mean that's that Or again, you can get rid of the whole road The landowner, the one I talked with He is not for that at all He will scream bloody murder on that one But it is an option, for sure And not have it right-of-way through there at all Yeah So if that's what you'd like to do I'd like to have some sort of a motion And I will start the ball rolling on that It is, again, it's a public process that we'll go through But Works for me Second We have a second All in favor So I work on Getting, just starting the process to declassify that That small piece of Seymour road 0.09 miles to a class From a class 3 to a class 4 Okay 0.99 I know, I just changed it online 0.09 It's 0.09 It's nothing It's an old baseball kind of thing There must be a clash It is, it's road number 74 Yeah On this first map, it should say that on there This one you have here, Mo Yeah, to see the 74 with a solid circle That means it's a class 3 and it's road number 74 No If it's a dotted circle, it's a class 3 Kind of like road number 8 there to the left That's a class 3 So, there So I'll start working on that And I think they're keeping Spooner But not the other one I don't work out on it It used to be a Jackson No I've worked at the last place all the way All the way through the I've driven all the way through there I knew it What am I Okay We done with that So next is Minutes in communication So we have select order minutes From January 14th I knew Mo would accept the select order Minutes from January 14th I would check it All favor Aye Constables report Busy It was nice to see him There wasn't a ton of traffic But good to have somebody That we can't pick up people Speeding I was kind of scratching my head a little I was kind of hoping We wouldn't stop somebody out there Somebody coming out of church Our team visited us We like it stuff I don't know who called Working on a couple little things But I'll get back with you on that Couple of little things with some Just revising some reports And stuff like that Budget information Got A halfway mark So questions Questions, comments, concerns Some of the ones I see The ones that pop out Like the tools We agreed to that We knew that was going to happen And we budgeted for that next year too Some extra What's the bridge material? So the bridge material This is why you have a capital plan With your own capital funds And capital budgets Over here So that when you have all these high expenditures That are reimbursable, they're not shown in your budget This is inflated big time because 80% of this is reimbursed We will get this back from the state So that 25 is what we actually budgeted Okay 198 is what the total project was Then we had to pay An additional hundred and 89,000 right here On highway rehabilitation But that's inflated because We had to pay up front So at the end of the day That number is going to come back down To $25,000 Right now Which is why in the future Our capital expenditures And capital projects are over here So you can see that And it doesn't inflate these numbers At the end The 137 is not an accurate number Not at all Building repair Town offices Furnace had problems We've had What was it The biggest expense was the furnace We had some major issues that Things were haywire We had some electrical issues Just a bunch of little things Honestly Those were the main things In our capital planning We'll be putting money in there Hopefully for some renovations To that building The electrical and furnace Were the two big items On the town office I wasn't here in the meeting When the engineers from Du Bois and Chang said they cut us a break But here we are At 215% of our engineering Charge I don't think they cut us much of a break They didn't cut us any Like Good They cut us a break By giving us Never mind I don't say I don't Can you? Only other question Greg Last figure of page 8 of 8 Minus 211 765 What does that represent? Actual expenses Of 211 That's the Total all funds That's the difference That's where we're at Is that page 8? It's 8 of 8 The last page of the general fund That's where we're at But we haven't collected all taxes We're okay Don't worry about it So you've got You've got the two The number I didn't know if that Was a true minus That's I don't understand She's tried to explain to me a couple of times That's what that is She probably doesn't give you the revenue She did I don't think it's all the revenue Is it? The revenue is coming in at 3.066 58% of our revenue And our expenditures are at 2.8 So we're good We're good on the two And then you got sewer and water There's any questions about that On that one just something quickly You've got an online item For tools That's high because Again, that's a grant that we had to pay for Up front that we will get that money back And at the end of the day it'll shake out We had done The trench box that we bought We had trench box and some other things for a passive grant That we had to pay for up front And it'll shake itself out at the end But that's why it's overdrawn It shows that high It shows double what it's supposed to be Because it's a 50-50 grant that we had And it just doesn't show up here It'll show up in the revenue part of it It won't show up here Any more comments about the budget? So we have A Oh no, I'm sorry We've got conservation commission Minutes From 15 Comments or questions about that Okay So now we have A resignation letter From Mr. Jarvis We respectfully Accept This as my letter of resignation From the solid waste advisory board In February 4th, 2019 It's been my pleasure to work with Various special representatives And I wish them well Again, Bob So we'll have to get an ad And then go We'll do that right away Yep You take care of that first, right? Yeah, you got to accept that first I really do All in favor? Yep, we'll get that written up tomorrow And get it to the paper Just a side note On that solid waste We went down to the dump Saturday I feel pretty comfortable With the stuff And They were throwing stuff left and right Garbage, this is garbage This is, wait a minute It's a number 2 Plastic How do we know? My big point is, how do I know How to sort my stuff anymore? There should be a list there What they accept and don't accept There's been a lot of trouble now And I thought that's what The single stream is all about Because they figured it out No, they won't take Styrofoam You know, if you buy me There's gonna be a Styrofoam They won't take Styrofoam now They have a website That facility has a website Does it have any of that information on it? I guess I'll have to look at it Because I was distressed Because I We tried to be very careful I mean, Judy went through that last time We went through the Styrofoam I think I mentioned the Greg I went down there A few weeks ago and there was a line Out the door Because Wayne was there Sorting, he was actually Sorting stuff Out of people's If we got a next number Of Stuff that's not To be in the single stream It was getting a little contentious To The tough part was The garbage truck Was gone, so then you Go in and I'm ready to do all my stuff You know, you gotta go up that Okay So we're We do have We need a motion to accept this Like a license to us You just have to sign it I don't believe you have to make a motion You just have to sign it So we just So then next is executive Session to discuss Legal matters, unless there's any other Business Come before the board I'm gonna be going to the executive session For legal matters Second, all those in favor


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