Council and successor agency to order. Can we start a roll call for you? Yes, council member Bertrand Try into the microphone. You are unmuted council member Bertrand here council member Botthorff here council member story here Vice mayor Brooks here Mayor Peterson here. Thank you. Uh, please join us in the Pledge of Allegiance. Thank you. Do we have any additional materials for tonight's meeting? Yes, there were two emails regarding item 6a Great. Thank you. Are there any additions or deletions to tonight's agenda? Staff has no changes. Great. Thank you. We're going to go to city council to assess our agency city staff comments. Let's start with staff. Does staff have any comments? I think it might be a good idea for us to kind of go through a little bit of the for the public about how to participate All right, let me start with that. Great. Thank you. All right, thank you In accordance with the current shelter in place order from Santa Cruz County health service and executive order in 2920 from the executive department of the state of California This council meeting is not physically open to the public as you can see limited staff It's physically present in council chambers and all the council is participating in the video call Members of the council can raise their hand and zoom to indicate that they would like to speak as always This meeting is cable cast live on charter communications cable TV channel 8 and is being recorded to be rebroadcast on the following Wednesday at 8 a.m And on the Saturday following the first broadcast at 1 p.m. On charter channel 71 and Comcast channel 25 Meetings can also be viewed live from the city's website and with the zoom meeting link also available on our website Tonight's technician is Benjamin Thompson. Thank you again, Benjamin as always Despite being physically close to the public participation is still possible public comment can be emailed or called into council To email comments, please identify the item you wish to comment on in your email subject line Emailed comments will be accepted starting now Up until I announced that public comment for that item is closed Each emailed comment will be read aloud for up to three minutes or displayed on the screen To call in comments before the item you wish to comment on call the phone number displayed Intermeeting ID 821 0902 6541 Press the hash or pound key when prompted for a participant ID To raise your hand to make a comment press star six on your phone Wait to hear that you are unmuted and then make your comment You will have up to three minutes to speak if you are watching the meeting via zoom You can use the participant option to raise your hand and make a comment when unmuted by our moderator So if you scroll to the bottom of your zoom meeting Hover near the bottom you'll see a tab or button that says participants if you click that it will show you the Participants of the meeting and you should have the option to raise hand at the bottom of the participants bar Emails and calls received outside of the comment period outlined will not be included in the record alright Now we can move on to city council and staff comments Any comments from staff or any additional information about tonight participating in tonight's meeting that I may have met I Think you have it pretty well covered, and I don't think we have any additional comments this evening Great, let's go to a city council for comments then council member story any comments Yes, thank you mayor Peterson. I just had a request. I had a little difficulty getting in this evening and I would like to ask that when we get our email notices that it includes the IP number instead of just the link To the to the meeting site in addition to the password Thank you Great. Thank you. I say are Brooks any comments? No, I have none. Thank you. Thank you council member Bothor No comment in there. Thank you council member Bertrand Yeah, I have a few comments Reading emails from people in the village and such it's a lot of interest in the committee that's Working, I guess with you Kristen, but also how rich Hill is involved in that and You know what the actions I and sorry the meeting schedules and all like there's a lot of interest So are we going to talk about it's not agendized, but I think it'd be good for staff to You know give us a rundown of what that is Sure So that isn't on the agenda at this point I'm a little uncomfortable going too far off off the agenda With an explanation and a discussion of that at this time Can can we do that at the next council meeting when we talk about the covet update? Yeah, that would be good because there is a lot of interest obviously One email in particular talked about how many Businesses are closing. I mean, so There's a lot of need for this committee and rich Hill is going to be the sort of the intermediary so I think his role is critical and public needs to understand how this committee is going to work Sure, thank you. I can make sure to do a briefing when we do our covet briefing at the next council meeting to And I'll invite rich and he can talk about more of what he's been doing Great. Thank you. Appreciate it. Sure. Great. Thank you And I just have a brief comment. I wanted to acknowledge That the county has declared today Ben Kelly Day and for those of you who don't know Ben Kelly was the young man who tragically passed away a couple weeks ago And he worked very closely with our bia. He was the communications manager and ran their social media and was was Highly critical very important in ensuring that they got the word out there And so I just wanted to take a moment to acknowledge Ben Kelly and that today has been Kelly day in Santa Cruz county We're going to move forward now with the consent calendar item five all items listed in this consent calendar will be enacted by one Motion in the form listed below And there's no separate discussion on these items unless any of the council members or member of the public Would like to request any of these items pulled for separate consideration. There's only one item on consent calendar tonight Would any of the council members like to pull it for a separate consideration? Seeing and hearing none We'll go to our city manager. Were there any public comments about pulling any of the consent items for for separate consideration We have no public comments received by email Okay, and uh, mr. Moderator Are there any verbal public comments? Regarding pulling any of these items off consent calendar I don't see any hands raised Great. Thank you. With that we will entertain. Um, oh, I'm sorry. Let's uh, oh, no, I'm sorry. We did public comment a little different Motion to adopt consent calendar. There we go And was that a second I heard from council member Bertrand that was all right. We have a motion and a second Can we get a roll call vote, please? council member Bertrand council member Bertrand I council member botorf Hi council member story Hi vice mayor brooks Hi And mayor peterson Hi, thank you. Thank you carry unanimously We're going to move on to item six general government and public hearings The reason we're all here tonight a presentation of the proposed 2020-2021 fiscal year budget for the city of capitol a general fund and capitol a successor agency I will hand it over to staff for staff support sure So I'll do a little bit of an introduction and then turn it over to our finance director jim mulberg And you know, I think we this is the second in our series of budget updates budget hearings And a lot of these points. I think I made the last time around but Just to reiterate, you know the scope of the challenge that the city is facing and how how Significant the pandemic has impacted the city of capitol is from a financial perspective. Obviously, there's incredible Community impacts a lot of community fear around the health impacts Incredible impacts on our local business and obviously then the budgetary impacts on the city of capitol And for for those of you who aren't aware, you know, the the city went through what at the time people said was a once in a lifetime downturn in the 2008 great recession and You know the scale of what we're looking at I think in this year's budget is is on the order of magnitude about twice what we saw in 2008 So if that helps people put it in perspective for how big those challenges were for local government Um, this is really, you know, probably twice the challenge that that was So with that I'd like to turn it over to jim and he's prepared an update for you Sort of summarizing where we've come since the last meeting And then following up on a couple of the different items that the council asked about and then close out We have a summary that steve jessberg our public works director will do to talk a stat Talk about a status report on the capital improvement program. So with that jim Thank you jimmy, um, let me go ahead and share my screen. Hopefully I can do this correctly This meeting is being recorded Okay, so that looks like it's up on the screen So by way of just a quick summary, um, as jimmy just mentioned the covet 19 The economy has been impacted pretty heavily by the covet 19 pandemic Significantly worse than the a great recession that we saw a little over a decade ago Um, we anticipate a four million dollar revenue shortfall from our prior estimates for fiscal year 2021 And if you recall we had about a half million dollar gap that we were going to have to close anyway So we we're faced with about a four and a half million dollar budget gap from our original projections for this year The budget that you're going to see tonight has all expenditures have been eliminated or reduced as much as possible Down to basically what's just legally required or absolutely necessary to maintain city services Jim could you go into this? There you go. Thank you It's swap There we go. Is that better? Perfect Um, so uh, so again expenditures have been either eliminated or reduced as much as possible to what's legally required or kind of the Basic necessity is just to maintain city services Um, and as far as from staffing all vacant positions have been frozen at this point So proposed budget revisions since the um First hearing that we had a couple of weeks ago based on council direction Uh, we have a true up of measure of about 300,000 We've released the 300,000 dollars that was designated for the employee down payment assistance program and those two actions allowed us to eliminate the transfer from the contingency reserve That was um to cover the negative 400 and almost $26,000 fund balance that we were looking at For fiscal year 2021 the changes We're showing authorized positions versus budgeted positions And that's just to demonstrate that the pros and positions aren't being eliminated. They're simply just not being budgeted for fiscal year 2021 Um, I went through our personnel spreadsheet and did some cleanup was able to reduce costs just by Through cleaning stuff up up about a little over 1 percent or 120 thousand dollars Um, a reduced cost for personnel The county health officer released some updated guidelines for running summer programs So we revised some revenue and expenditures in the junior guard in camp programs In aggregate it was an increase of about $30,000 in revenues and $8,900 In on the expenditure side We also reduced our contract services to janitorial services and at recreation by 6,000 dollars Um, there's cleanup for contract services I had entered the number incorrectly on one of the police department Contracts that we got that cleaned up that was 482 bucks And we've added the uh from the first round we've added the special revenue funds multi-year assets and obligations and the successor agency And the net effect of those changes for fiscal year 2021 improved our position by about 157,000 So if you recall at the last budget hearing we were negative around 323 now we're negative around 165 Oh, which is on the slide so our estimated impact on the fund balance at june 30 is Just under 1.9 million. That's down to 300,000. I'll show that on another slide for the True-up of measure F Our estimated ending fund balance is now positive 174 rather than a negative 425 And this budget has been presented tonight our expenditures are still 165 almost 166,000 dollars higher than our revenues But we now have fund balance to cover that to at least have a positive fund balance ending in fiscal year 2021 As a reminder for the reserves are fully funded Contingency sitting just a little bit over 2 million emergency reserve just under 1.4 And I just received the april statement on our purse contingency trust and it's up to just under a little over 889,000 So that was I think I was showing 850 or 860 at the last meeting So we've recovered probably about half of the law investment losses on the purse trust. So that's given you there And then this is just a general fund summary for the revenues and expenditures the circled areas are showing what was on the previous slide So on the expenditures if you look kind of the top of the big circle under other finance uses You'll see that that's been reduced by 300,000. That's the true-up of measure F And then that takes it took us so one negative 125 fund balance And then by releasing the employee down payment assistance the 300,000 dollars allocated there or Programmed there that brought us to a positive fund balance for 1920 to end this year at 174 174,000 and then in the fiscal year 2021 you can see the negative 165 from the impact on fund balance from the expenditures being a little bit higher than revenues But we're ending on a positive Fund balance of 8600 dollars The I know there was a question last time about the fiscal year 21 22 column And it's actually in our policy That we go ahead and and include that. So I still have that in there um, it looks a little It well not a little it's a lot out of balance because right now we still are running our revenue projections based on the information we have But on the expenditure side that we still are kind of showing that we're returning back to normal So as we get more data and we can find two most numbers it'll probably be after mid-year for Mid-year of 2021 before we can really start finding 21 22 That we'll be able to close that gap once we start planning that budget Jim before I'm just as a reminder for what our assumptions were for on the revenue side This is unchained. Uh, yeah, this is unchanged from Previous meeting. So we have property tax going up by four percent sales tax Decreasing 20 percent to t 70 percent Parking revenues by 50 percent parking citations 20 other revenues down about 5 percent for a total decrease From the prior year of 22 percent or about 3.7 million um again That's based on our comparison from what we're proposing in the budget tonight versus what our budget was last year If you look at what we had planned to budget for this year that the decrease is actually about four and a half million dollars Again sales tax and tot represent approximately 60 percent of our general fund revenues sales tax being around 49 percent of that Our top 25 sales tax generators represent about 63 percent of that Total sales tax on the top five 35 percent So we'll be watching closely how those businesses What how they're allowed to reopen and how quickly they can get back to to somewhat normal thing that'll Now impact us quite a bit on on our revenues sales tax revenue projections We actually received the statement from the state yesterday on what our final payment will be for the first quarter of 2020 third quarter of our fiscal year january through march 2020 and we're at 1.15 Million that's down about a little over 10 percent from what we received prior year at the same period And just under 12 percent below what we had budgeted for this period Um right now staff and hdl are analyzing that data So what we got yesterday was just the statement to tell us the amount of money We don't have any data to show how that money was generated That'll take a couple of weeks before that's available from the state and then probably a couple of more weeks For staff and hdl to go through it and kind of reconcile our our projections and see if we need to make any adjustments from there So we're probably about three or four weeks out before we really Have a real good handle on what that what that data looks like On the expenditure side, um, this is our forecast and changes from prior fiscal year Personnel is at 8.5 percent or 840 so that's slightly different from what we saw at the first hearing and that's due to that cleanup that we did so that's I believe $120,000 more of Reductions on personnel contract services slightly different Came down a little bit. I think 30,000 somewhere along there training memberships Supplies are the same as last time at just under 39 percent for training memberships and supplies a little over 12 percent decrease Grants and subsidies the percentage is still 100 percent, but since we're comparing to prior year I had put in 275,000 it was actually 269 647 so just Clean that up to make it accurate and then internal service funds and other financing uses are the same as from the first hearing it 22 for the iss and almost 84 and a half percent For other financing uses which again is primarily no transfers into our capital improvement program I think this would be a good point to pause and see if we have any questions on any of those before I move on And if not, I will move on I had a question Okay This is concerning the contingency fund transfer and I saw the slide that says The transfer was being eliminated um which It's reflected in most of the charge, but um I was little confused about On the packet page 22 where it references the contingency reserve um This amount to be Drawn down from the contingency reserve will be approximately 166,000 And that's reflected on also on page 24 the packet Which shows the proposed um 2021 contingency down at um about 1 1,895,000 And then um Also on um The again the packet page 115 Which has the contingency reserve sources and uses It also shows it's going down by 160 About 166,000 um So I was unsure whether we're actually Are just using it for cash flow or if we're actually Transferring that amount of money Into the operating budget So that um, I started taking the those transfers out and I just missed some of the links So when you look at the balance of the reserve, I had it linked back to what our deficit was And just didn't clean it up so that I'll have that cleaned up before it comes back to council But they're right now. I don't have any transfers. There should not be any transfers So that's just the kind of presentation Timing um and all those will be reflecting that there will be no transfers out Correct Okay, great. Thank you Any additional questions from council? Okay, then I will continue on I'm so at the the first hearing There was a couple of follow-up items that I want to touch on right now The first is the early childhood and youth program funding The restricted tot revenue I think we were talking about 16,000 at the first hearing And when I went back to do this slide, we had uh, in a brickly. We were looking at the local business Group portion of the restricted tot that traditionally is split up Between local business groups and the actual tot revenue for early childhood and youth program It's 15,000. So just wanted to kind of clear that up and um What we've done is suggest percentages for different expenditure categories not specific to any problems to Program, it's not problem. Sorry to programs just to allow the recreation supervisors some flexibility to direct that money Where it's needed within whatever program it's needed in that this kind of gets an idea of What staff is thinking as far as a breakdown? Of whatever that tot revenue is and we were using percentages just so we could If it's 14,000 and we know what the percentage is or if it's 20,000, we know what the percentage is Um, but we have 30 going to supplies 15 percent to transportation 15 percent to contracts and 40 percent to scholarships and I can pause if there's questions on that or Go to the next slide, but but that's really all I have on the early childhood and youth program funding Going to recreation at this point All right, any council members are invited to uh, click the raise hand button if they have any questions on this slide Oh I'm sorry. Yes. Well, I I just want you know for some reason I I don't have those uh icons available So if you scroll to the bottom of the presentation, you should see where it says participant I do I see that if you click on that it'll pull up a toolbar and it's a very bottom of that There's three buttons invite mute me and raise hand. Oh, I see. Okay. Great. Thank you. Yeah, no problem I see that council member Bertrand has his hand raised I have a question on the earlier slides, Jim I was sort of mulling it over but and the taxes that we receive for january further in march with this 10 prop Would you think that's reflective of closed businesses? Or just a general decline in economic activity What's your sense on that? because to me depending on how we view that it either Portrans portans I can't pronounce it. Here's just an idea of how bad the next three months are going to be Sure. I think there was a general decline and I just want to get your sense um, there was a little bit of a decline um in in the payments that were coming in for You know like we get three payments for sales tax and those first two look lower than what I was anticipating But that's not really a good test Because the state will true it up at the end. So the last payment we got was larger than I was expecting So I really think that the drop if you if you recall the Shelter in place orders went into place in Santa Cruz county on march 16th So we had a 90 day quarter. We had about 75 days of normal activity and then 15 days Of completely shut down and and we had thought that that first quarter would drop by about 10 or 12 percent Just based on the closed businesses Okay, so maybe we did a little bit better than projected at the time Awesome. Yeah, okay. Thank you Council member story. Did you also have a comment that you wanted to make or a question brother? No, mayor. I that was my question and you answered it. Thank you. Okay. Thank you All right I will move on to Um, the next topic that we wanted to touch on was the um availability the cares act and availability of cdbg grant funding So there's going to be three rounds of cdbg grant funds And this is the first of those three and we believe there's a little bit more than a little over $195,000 available That money can be utilized for responses to cobit 19 issues and must apply with match National objectives. So it has to hit all three of these Benefit low-income households prevent blight and meet an urgent need And it must be available to everyone. There could be no discrimination and it can't go to like groups where there's a membership required The proposed allocation to the allowed activities we have are proposing 42 to public services Which includes food distribution distribution and housing assistance 21 percent to homeless housing facilities and 21 percent to economic development or micro enterprise grants What that looks like from a funding perspective is From the housing facilities or homelessness 21 percent would be about 40,000 almost 40,500 And that's the cdbg cdb request We have that a call on there for community grants to showing what we gave to each of these areas to the community grant program Just kind of as a reference point For public services, which includes the food service and housing assistance We have that proposing 42. So that's $80,925 and then on the economic development 21 percent are again the same 40,465 We also have $25,000 in our housing trust fund program for housing assistance, which is a special revenue fund And before I move on I'll pause and see if there's any questions on the cdbg or cares act See vice mayor Brooks has her hand up Yes, thank you mayor Jim can you talk a little bit about The flexibility of the percentages that you're proposing here and similarly to the previous slide. Is that something that Is it are those percentages flexible? I'm going to actually defer to our community development director katie hurley because she knows a lot more about this than I do A good evening mayor and helpful and vice mayor Brooks Yes, that the money how we have it allocated now. We put it at an even split There's three activities, but in one activity there's both Housing and food distributions. We did 21, you know, and even split between the four And in talking to hcb the housing and community development at the state level we are able to Um For the purposes of adopting a resolution and making sure we're prepared to submit our application at the earliest Availability we have to have a resolution ready and we have to Lay out exactly how we're going to break down those funds, but there's flexibility. So at the time of when between applying at the time of applying What's in the resolution we can work with hcb to modify those numbers based on these So they're not set in stone. We can work with hcb to modify those Great. Thank you and jim on the previous slide But regarding the Dedicated children's funds. I'm just kind of stepping back on the same question applies to the percentages Here is that something that would be flexible to the If council were to agree on this transfer Is it flexible for the parks and rec department? Yes, that's that's completely council's discretion on how how to split that money up. This was Staff's recommendation, but yeah, there's definite flexibility there Well, I guess I'm sorry. Let me be a little bit more clear Because we don't know what the needs are for pricing and this is just kind of a guess So would would parks and rec have the Option to be more flexible. Let's say there was a higher need in scholarships and less need and supplies down the road Could those kind of the dollars be used? In that way um, I I think that we could just Approve and I'll wait for the city manager city attorney to correct me if I'm wrong But I I believe we could approve or the council could approve the transfer of money The restricted to t2 recreation as a hundred percent and then if um, if you want to leave that flexibility, we could report back how it's spent as it's spent um, but then That would be council giving a report after the fact and I don't know if that's if that's what you're aiming for Yeah, I guess I'm just I'm certain regarding transportation at this point in time Some of the programs are on a school site and that might not be what the future holds any longer. And so I don't want To hold it to them to to use 15 percent if they can't So I'm just I'm just worried about that and quite honestly with the dollars are so low It's kind of within the city manager's discretion. He could adjust within those categories Under our budget policy and then we could report back at that time Oh, okay, or we could take transportation out and reallocate that 15 percent And then if we have a need for transportation, we could always come back and request a budget amendment But the dollars are so low. It's kind of So I think that to answer the question. I think directly The Am I muted or can people hear me? We can hear you. Okay, so I think um The finance director is exactly correct is is that these dollar amounts would fall within my authority to move them around within the budget Um, so if you're comfortable with that we can allocate them like this And then you could give me the okay to do that if the need is turns out to be somewhere else Alternatively, we could appropriate some of this now and as the need is sort of further fleshed out We could get counsel's approval to make the expenditure. I think it's really up the counsel's discretion About how how exactly this is done I think the best way to think of this is these would be Penciled in in these spots and then the need like you said would be determined down the road as we got further into the budget And whether that became a council action to reappropriate it if necessary or you wanted to um Give that authority as with other budget items to make minor tweaks Um staff could do it independently and we report back either way is fine Thank you. That's all I have for now Thank you. I see councilmember ritron also has his hand up Yeah, um, excuse me. Nice way approach if you can lower your hand Just so we can ensure that we're uh Perfect. Thank you, but Go ahead councilmember. Um, jim. Can you go back to the slide? Uh detailing the grant um Yeah, that's it. Thanks very much. So You know the vet brought up last meeting, you know, some of these items are going to help Cover some of the amounts that we've given to community grants And that's an important consideration for me because at this point we're not funding any community grants um, I'd like to know When would we know about this grant? In terms of it's being granted basically how soon would be Be able to get the monies at our disposal Sure. I'm going to defer again to to katie on that one Okay, um, so The original guidance had suggested that the um notice of financial the the funding availability would be out this week It has not been published yet um, and the applications will be shortly after that so um I'm thinking in the next couple weeks the application process should open up um, and I'm estimating that the funds would become available We're trying to set everything up on a on the fastest timeline we can But probably fun being available in probably as far out as 60 days um somewhere between You know, we'll try to make it happen if we could get it done in 45 days I'm just not sure we're depending on money coming in from the state. So how quickly that will happen I'm not sure, but we'll I guarantee we'll get our application in as soon as possible once we can Okay, so we'll do our part. Thank you very much. Um You know as we move forward and trying to figure out how to Deal with some of the other issues of our community. Um, this is going to help quite a bit. So thank you for putting this grant together You're welcome All right councilmember britchon if you could lower your hand. I think it's the same button that you use to raise it Uh, etsy. We'll move along Thank you mayor Um, so the next item I wanted to touch on was we talked about the measure up true up and I don't know if that makes a lot of sense to everybody, but um, I just wanted to show The how measure up has what the revenues have come in and and how it's been spent since it went into effect on january 1st of 2018 So the top line, uh, I have each fiscal year broken down in the columns there, but the top line is revenue top line with numbers So you can see we budgeted 550 in that first year We transferred 550 to the general fund, but we only received 486. So really that um, and we budgeted the 550 so in What we should have should be doing each year is making that match up. So we should have lowered that The budget is amount to match the 486 and the same is true in last year fiscal year 1819 We were a little closer in last year, but again, it was still a little About what 25 30,000 over short there? um 25 And then this year We've received the first three quarters. We still have a quarter to go Based on what I was told we're going to receive For the first quarter of this year. I expect that number to be somewhere to end somewhere around the 800 or 850 mark and then that aggregate would be Probably somewhere in the three to 350 range and that's what we would reduce our transfer by just to true everything up And then I would work with the public works director to adjust the budgets to match us to what we actually actually have in funding So just kind of as a summary we budgeted since it went into place We budgeted a little over 2.7 million in revenues and to date we've received just under 2.3 Again, we probably have somewhere in the 80 to 100 thousand dollars We'll probably come in in this last quarter. I'm hoping that it's not any lower than that As far as the expenditure side, we budgeted everything To the projects that are listed listed over there on the far left the work jetty flow 2017 work repairs beach loader This measure I've paid for a little over 50 of that The grand avenue path repairs and then the 2020 work repairs and that number the 200 000 still an estimate We're awaiting final costs on that one And out of the 2.7 that we've budgeted we've actually spent a little over 800 000 So we do have almost 1.5 in revenues above what we've expended but All of that money is really programmed to the work jetty including projects at this time so I know jim said this but it's it's a little bit of a funny concept to get You know get your head around but basically the upshot here is is that we budget a certain amount of measure f funding And we've been transferring that amount the amount that we budgeted into the cip And so with the actual receipts have come in less We've actually been using other general fund dollars and then calling it measure f So that's when we talk about the measure f true up It's to match the actual cip transfers to what we received in measure f I hope that that makes sense Okay, I'll go ahead and move on. I think yeah, we have two slides on our cip status update so um this one the Fairly self-explanatory of the the projects listed on the left Funding sources are across the top general fund measure f of other What um we've appropriated Or encumbered what we've uh expensed and what our fund balance is As of right now and what our estimated construction cost is So on the estimated construction cost if the number is green and the project's fully funded If it's in red, then it's not fully funded yet And I can pause here for a second if we have any questions Let you kind of look at the projects for a second See Council member story has his hand raised Yeah, and actually my question is concerning the measure f true up On the previous slide it looks like that delta was four hundred and forty five thousand But we only transferred our Adjusted the fund balance by three hundred thousand What's that difference? The difference is what I'm estimating to come in for the fourth quarter We just received it was 167 thousand for the first quarter I think it'll be half of that. So before I had yesterday's number. I was Estimating that that delta would be about three hundred thousand. I think it's going to be closer to 350 And then once we know what that number is, but I'll do that the The The truth will be what the actual difference is. This is just kind of an estimate at this point based on what we have to date So that that will be a moving target between these four Correct And I I I won't even know. Uh, we won't know what that actual number is until august 20 Yeah, okay. Thank you November And vice mayor brooks has her hand raised now Vice mayor brooks you um just for clarification. Oh, can you hear me? Yes Okay, sorry. Um for a clarification regarding the cip status update. So these um, this is for 2021 And these are projects that were already approved and budgeted in to our packet. Is that correct? These are projects that have been approved in prior years that are already Funded to some extent and then um, like claire street pedestrian crossing was approved last year We have 150 thousand dollars of general fund money Going in and 120 of other funds But it's not coming out of the 2021 these are just an update of projects that are already funded And are they funded to completion? So meaning if we continue to um To no longer fund so we have like cip projects on hold are these on hold or I just need I'm trying to wrap my mind around this I think um I think I'm going to defer to steve and let him kind of walk through this Good evening, mayor and council. So the can you hear me first of all? Yes, yes Thank you. Um The status on the on the right for each project on hold means we're waiting for information From in the case of the monterey park railroads station pathway from the regional transportation commission Wristman park. It's on hold. We're we're kind of not actively Moving forward with that project is we're waiting for the prop 68 state park grants to be released So on hold means we're we're waiting for actions from other agencies In design means we're actively working on a design or in case of the utility underground and PG needs working on that Does that answer your question? and then The status is kind of like where we are today for all project speed on hold meaning that we're not not going to be Spending any additional dollars. Is that reflected here? Are we anticipating these costs? So the expenses to date column shows what we spent today at this point We would not expend any additional funding For putting a project out to bid or completing construction without coming to the council and getting further direction So for the for example, except the library project, which is ongoing For example, the capitol avenue sidewalk and retaining wall the second project from the bottom Um, we don't have an estimate construction costs there because there's some phasing we could do it is in design That is completely general fund Um funded by general fund money. So we would not proceed with that at this point without coming back to council Okay, thank you I see councilmember ritron also has this hand up. Do you have a question come from over return? I do That's why I put my hand up But um, I put it up so long ago. I was thinking oh should I back off in the question or not because it's a touchy one um in terms of the library There's a delta here of about 800,000 We have an existing fund balance uh about 800,000 over the estimated cost And I know things are changing on the cost Um, is there any projection there? Could we recover that 800,000 at some point? Um, or maybe less is what's the uh thoughts on this? So the costs for the library show the actual known costs or anticipated contracts that have been let They do not at this point include any costs for a relocation of the Able to join the library or delay costs from the contractor We just we're uncomfortable Forecasting those we do anticipate will have sufficient funding, but that fund balance will go toward those costs Okay, do you think we'll get anything back into the general fund at this point or do you want to hold on that? comment I'm hopeful To be honest, I think there'll be some but um till I see what PG and these costs are going to be I'm reluctant to commit to anything Okay, so timelines have changed in my mind. What is our estimated time of ribbon cutting? Ribbon cutting will be this fall we anticipate continuing construction This summer and then it's possible that the contractor will pause while we're waiting for PG and E to Deal with the power lines. That's what we're looking at right now Okay, thank you, Steve. All right Okay, we'll move on. I have one more slide on CIT status. So again, same thing projects are listed on the lab funding sources across the top Um On this page, you'll you'll notice that all of the other than the work improvements all of the projects are fully funded Um park avenue sidewalk, which had 250 000 of general fund is completed. So and then park avenue storm damage I guess we have 100 000 of general fund money That may have already been spent on that It has already been spent. That was part of the design cost Yeah, but we may get partial reimbursement from the swa on that as we complete the project So everything listed on this page with the exception of On pavement pavement management Now that just we just go by what we have this funding with the exception of the warrant is funded and there's no more additional general fund cost any of these projects at this point Can if I quickly add something about the pavement management the last Low there. So the 443 represents the measure d and sp1 funding That's available this year. We had not allocated that funding. Um, as you know, it's all for transportation projects So as we kind of get through this Period time, we will come forward with some options for the project And discuss those with the city council. So at this point it's money. We anticipate coming in Obviously, they're both uh, or at least measure d is a sales tax initiative. We reduced it by $50 000 Really no idea what that is. That's accurate or not. Let's be one is the is gas and sales tax So both of those are kind of in flux that that would be our standard allocation On the 443 and like it says, we have not allocated that toward a specific project yet I see, uh, let's see. Was that council member story? Yes, it is. Okay. Thank you, mayor. Um Steve, um The differences and uh between existing fund balance on this spreadsheet that's posted currently Um, and the estimated cost, uh, they're all green Which means we're overfunded Um, are are the balances eligible to go back into the general fund? So for yes for the measure f projects, um, the flume and the jetty So those are all completely measure f. There is a fund balance if we proceed with construction. We estimate there'll be Um, you know the difference between those the six to last and third to last columns Uh would be a fund balance. We do not know the firm construction costs yet. Um, obviously we haven't did that project So Yeah Yeah, so they would be returnable to the general fund Right, right. Thank you Council member patron. I see you have your hand up. Is that a new question or was that from the last question? Oh, no, I read I put it down from the last time and now I put it up again because I have another question for Steve Okay. Yeah, so you mentioned that, um, you know, some of the Revenues you mentioned 50,000 less, you know for the road management pavement management. Um, sometimes in the past you I think aggregated funds and then Did a big push on a project Um, in terms of your money sources, is that something you could do this time so you could get better deals or Would they expire because your sources? I'm not always sure about Some are grants and I don't know. You have to do it right away. That kind of thing So we For the last two previous fiscal years, we haven't aggregated both our sp1 money and our measure d money To our benefit, they have both now been expended for the for the park avenue sidewalk project, which was just completed And the brome street project, which is just beginning construction So we're kind of all caught up with my aggregation of project money And that 443 In the spreadsheet here represents the new money that we anticipate in 2021 And that is something we could carry forward should so we desire and put it together with future monies Thank you. All right Seeing no additional questions from council members So in terms of next steps, um, I've just lifted the the meetings that we have between now and june 30th we have, uh Two more budget hearings scheduled if if we need to do those one on june 3rd and the other one on june 18th we've also moved the um Regular fact meeting that was scheduled for june 16th up to june 9th Just so I can update the fact on what progress we have made And then I have the regular city council meetings with the target of adopting the budget The 20 fiscal year 2021 budget on june 25th Um, so recommendations for this evening is to receive the fiscal year 2021 proposed budget presentation Um, again, if any budget questions that we need to follow up on and provide staff direction on the proposed budget And then if so desired continue the budget deliberations to june 3rd And that's the end of my presentation and I'd be happy to take any additional questions All right, if there's any additional questions from the council at this time go ahead and raise your hand I'm gonna stop All right saying no additional questions from council members We will bring this to public comment So we have a couple different ways to do public comment tonight. So let's start with uh, mr. City manager. Are there any emailed public comment? Yes, it looks like we have one um I will share my screen and then we will listen to the comment Can you guys see this? Yes, okay Unfortunately, it looks like we don't have audio Yeah, we don't hear it though. Yeah Well, I think I hear it, but it's quite quiet. Why don't I just read it just in the effort and just keep this process moving So this is an email from looks like from david bianca I'm requesting you I'm requesting you reconsider your cuts to services To your residents through community programs essential partner in good times and first responders in times of crisis For food shelter clothing medical care child care dental care Support services and mental health services your children families and seniors depend on us They consider our services necessary and not a luxury I ask that we share the financial pain as a true partner and not be completely defunded and discarded We have not and will never disregard the needs of your residents David, um Bianchi That's the only comment we received here Great, thank you And mr. Moderator larry. Are there any verbal public comments? Anyone in our zoom any one of our zoom attendees that have raised their hands? Yes, ma'am there. I'm going I'm going to unmute the we have one person at this point Okay, and they'll have three minutes to speak correct That's correct. Great. Thank you Hello, can you hear me? Yes Yes, you can hear you. My name is leah panels, and I'm the executive director of the human care alliance I'm new to this agency and it's unfortunate that i'm introducing myself to you today under these circumstances But i'm happy to be here. I wanted to first thank you for your long history supporting non-profit It's not just the money sometimes is a small percentage for larger organizations But it is a symbol of your dedication to these agencies and I thank you for that Unfortunately, I see that you've cut that funding moving forward I know and understand that I think we all do that you have some very difficult decisions to make I can see you're taking that seriously today And i'm asking that you consider a few things before you make your final budget decisions The message that you're going to send with this budget will speak to the priorities that you hold for your city I'm asking that you take into consideration that there is federal funding that is tied to the funding that the city gives This matching funds so by completely cutting your funding You could be decreasing revenue to your city through these agencies I would also ask that you consider what services will be most used over the next year What areas could have reduced utility in the likely reality of continued social distancing And probably another shelter in place in the winter Is this really the time to cut these essential services and workers During my time as an attorney for public interest services With children and adults as my clients in both the dependency and criminal justice system I have served some of your constituents and these children's families do rely on these services I know that you know that I know that you care about your constituents And you're trying to make the best decisions that you can I do believe that you can send a message by keeping these nonprofits in your budget in some capacity That you still hold them as valuable partners that they are still essential It would be quite meaningful and helpful to us to remain A notable figure in your budget, and I thank you for your time I look forward to meeting you all under other circumstances and working with you in the future Thank you for your comment I do do not see any other hands raised Okay All right, uh with that we will bring it back to the council for for additional comments and deliberations Let's start with this councilmember story any additional comments No, mayor. No additional comments Thank you vice mayor brooks I have no comments. Thank you Thank you councilmember botchworth Oh, yeah, thank you, mayor. I'm so I was listening to the questions brought up by the council members And I didn't hear a lot of direction requested to come back for a future meeting so my concern is Is there anything else that we're waiting for that's for hitting us from adopting this budget? Maybe we can get staff to answer that for us From staff's perspective, you know, we've prepared the budget and so it's it's ready for adoption Obviously, there's a couple corrections to the contingency that the finance director noted But if we got the direction tonight to come back We would be we can come back with the package to adopt a budget at your next regular regularly scheduled meeting So you well with that being said, I'm going to go ahead and make a motion to adopt the budget We have a motion. Do we have a second? mayor peterson, if um if this would be a good time to just add If we need it or if we needed to add that the language that our city manager has the discretion to amend the dedicated children's fund and the rest department I think that's already part of our I can't remember if it was a former resolution or if it's just a city um Rule or something, but i'm pretty sure that it's under a certain amount of money Our city manager has the authority to make adjustments on his own Do we need but do we need to include that in this resolution? It's a good question So technically no you don't we do you there is a certain budget threshold that I can adjust the budget within Actually department heads can make certain levels of adjustments on their own I can make others and then other ones we have to come to the city council Frankly, this has been a funding source that has received so much attention that if the council Was specifically putting it somewhere I would certainly be loath to move it without communicating with the council. However, if your direction is Understanding that this is a placeholder in that they could be adjusted as necessary Under the existing rules and policies that the city has that would be good direction and we would for us to know Okay, thank you I see councilmember vatron and councilmember bothor have their hands up so let's start with councilmember vatron I'm sorry. Look before we do that. We have a motion on the floor. So do we have a second before we move forward with further discussion? Okay, so hearing none the motion dies for lack of a second. Let's continue our conversation councilmember vatron Councilmember vatron. You're muted Oh, there it is. Here you go. Sorry. Thank you, madam. Eric um So some of the questions I answered were basically in realization that There are expenditures that we have budgeted that may Depending on how circumstances are come back to the general fund for us to consider How we would use those monies that the city of capital has as disposal and You know, I I took note in jim's presentation and it was a stark reminder of the reality of our situation That you know, we're to spend money on things that are absolutely necessary for the carrying out of the duties to the capital to its citizens And I I take that to heart But I'm realizing that we also have a committee a commitment to other parts of this community in different ways that aren't necessarily the required statute requirements that we've had And because we've given money to other agencies in the past they're dependent on it And to have an abrupt cancellation of that support is Is very dramatic. It's not something that's been broadcast. Not something that any agency that has depended on us was expecting But it's true That no one was expecting this pandemic So I'd like to make a motion That we pass the budget Prove the budget But that we start our discussion Of how we're going to support our community grant program A program that we haven't actually continued that discussion With the idea that there might be monies in the future because of how our budget carries out that we can actually allocate So that's my motion Councilmember retron cast for clarification on your motion Correct Are you suggesting that we we review the community grants moving forward After we've already approved the budget are you suggesting that we review them at the mid-year budget review? Um, I would like it to be a agenda so that we actually start that process I think the budget is fine the way it is with some of the comments that I just made But I think we do have a commitment to broadcast to our agencies in the past that have depended on us What we have planned what we are going to plan if we are going to plan anything We need to make those decisions and we haven't we've put it off But that's part of the process we've had things to deal with so I want the budget approved. I agree with ed But I want a commitment from us that we actually move that process forward Of how we're going to look at our community grant program There may or may not be monies available If we don't have that process moving forward, we may not be able to take care of them And I agree with Brooks's comment last time That you know some of the grants that may come through is going to cover some of those programs, which is great But we don't know that yet high probability I had soft to katie and her departments were putting that forward But I'd like to let the community know that we haven't abandoned them We started a process You know madam mayor you were on that committee and ed was on that committee too. I would like to see that process move forward I don't want to abandon the community and I don't want to Basically shirk our responsibility because a year ago we said we're going to have this process So that's basically I want a commitment from the board that we actually move forward on this process And I do want to see the budget move forward. I agree with Jim You know, Jamie has to keep a balanced budget. He's doing his best I support the staff and making that effort no problem there But we also have other responsible to responsibilities to the community in general. Thank you Thank you for those comments councilmember batron. So we do have a motion on the floor councilmember botch work Do you have comments? I have comments I was going to wait until you see if you have a second Okay, so we do have a motion on the floor. Do we have a second? All right hearing none motion dies for lack of a second. Let's continue our conversation. We'll move on to councilmember boss work Thank you, ma'am Oh, I'm glad there's at least some agreement on on dealing with the budget I said to a council member of the trans comments about community grants This is not an issue about community grants That's not an issue about so many other things that we're cutting that are vital to the city I think the list goes on and on Almost two million dollars at the contract and and what we would call is uncommitted obligations that we have to Evaluate at this point I don't have a problem Looking back at anything If this moves forward and it turns out that we start showing Increases in revenue My fear is that I think that our finance director trying to give us the best shot of what he anticipates revenue But this could actually be worse So for us to think about now about trying to how we're going to spend money I've got comfortable with the fact that Almost everything we know Has to be put on hold because we just don't have the revenue to make these kinds of commitments We're just trying to hold on to our workforce. Uh, we're trying to keep the lights on and I think anything other than that Uh, there are so many warranted programs and and you know, I'm hopeful that somehow through uh That the cvd g grant that maybe that money can be used to fund meals on wheels I don't even know things like this But I I know that I have great confidence from the mayor and the vice mayor that any money out of that cvd g funded to be allocated to any group that Is eligible it will happen But right now I'm just trying to pass the budget to get us moving forward to start thinking about You know what we need to do and plan for that and let's just hope That uh, the numbers come in even one percent better than local forecasting. Thank you Thank you. Councilmember botter if I see vice mayor brooks has their hand out Yeah, thank you Well, it sounds like councilmember betranz and councilmember botter are actually in agreement on the motion that was previously made It sounds like um, we would be okay with moving that forward. I just have a clarify our question um My you uh, mayor peterson you mentioned the whether to revise or a time when we come back to discuss this budget So should there be money that open up or should there be a change in the budget or everything looks better for say um Would we then be able to read? Obviously we would be be ready to reevaluate whatever we could at that point. Is that correct? The manager Yeah, so I mean, I think we talked about this a little bit our last budget hearing and maybe I'll just reiterate that point Is is that normally we do the one Mid-year budget adjustment and budget checking. I think this year we're going to need to do it more frequently And so we talked about the challenges with forecasting the revenue because you know, it's hard to know There's so many different factors that go into this So I think it makes a ton of sense to say look, this is our budget at this point It's our first flag in the sand, but we're going to come back each quarter and talk about where we see it playing out Thank you And I would just echo what um councilmember bertrand was saying is that absolutely our community grant recipients are our priority Our constituents are our priority Um, and it they definitely will continue to be so Throughout the year when we hear these updates. So, um, I'm going to revisit that motion councilmember Um Uh botzworth and just say that if we can hold I I guess we don't need our next money And I would motion just to carry on to our June meeting to approve this budget as presented today It's not the motion to just approve the budget. All right. I'll second it Thank you Okay, we have a motion in a second and we'll continue for discussion because I see there's still some hands up Um before we move on further with additional comment I would just like to to throw in a comment also Um, I agree with what's been said about the importance of the community grant program and the need to continue to Value what our options are when we move forward while also setting Approving a budget that that looks most appropriate and necessary for the time we're in right now You know as we move forward if circumstances change, of course we consider, um, you know funding what we can fund I know there's been Questions from constituents about things like closing the creek and and that's another thing that You know, my understanding is that a large majority of the funding It required to close the creek is because of the monitoring Once we once we've closed it up And so my question was can we get a waiver so that we don't have to do that monitoring and don't have to pay That be and can potentially open the creek, but we don't have those answers right now Um like uh much like we don't have the answers of what our financial situation might look like in the next Three months or six months. And so I think it's important that we do keep an open mind that as we move forward There may be opportunities for us to fund things that where we stand right now Don't look realistic. So I would like us to Remain as hopeful as possible that things will the sun will shine on us again in the future With that being said, I see the councilmember story has his hand raised and I think councilmember batroned as well Now thank you madam mayor I'm a little unclear about the motion. I heard june A food budget approval But again, it's sunlight councilman forthoff Second is approving The budget tonight right now um I'm not One to me it seems that they're still outstanding items Um, and I'm not sure what the rush is to approve this project We heard that um june had not finalized the true up figure for the major f tax revenues Which is it could be a significant difference On between what we currently budgeted Um, the details about the cdbg Is still outstanding. I heard katie said that it would be a couple of weeks Um before we get more detail about that um And there's also still some internal discussions going on That will affect this budget. Um So it seems to me that we should have all the information That the best information available to us before entering into Of budget documents And for that If the motion is to approve the budget tonight I can't support it. Thank you Councilmember story, are you making a substitute motion or are you just um commenting on on your feelings on the current motion? Well, I um I don't think it would necessitate a substitute motion because um, uh, recommended action was to accept this report um, and so I assume the substitute motion would be to accept the report Um, and move this to our next, um, either Uh, budget session, uh, if we have one scheduled or the next regularly scheduled council meeting um But I think we just have to see where this motion goes Okay, let's let's start with that. Um Clarification I'm sorry. Can I offer some clarification on my Yes, please Councilmember story, um, I if we went back to jim's slides. I was thinking that we would not have our next Meeting and that we our next scheduled Uh budget session and bring this to council in whatever our next council meeting was or is in june I you have a slide jim on that with those dates And that would allow for more time Uh to see what rolls out. So those were my thoughts and that's why I made that motion I think so you're sick. I'm sorry continue June 11 with our council meeting then So I'm guessing that would give enough time to explore all those things mentioned Um by councilmember story Sure, the the one thing we do need to make clear is is that the measure of true up is really an iterative process Um, we won't be getting a final payment until august which is obviously much after the the Uh budgets complete So I think realistically what we need to be doing going forward is every year There's sort of a measure f true up that we do comparing the budgeted amount to what actually comes in So I think jim's point there about that was that He had put a placeholder in of 300 thousand dollars And they're probably as further truing up to do down the road In terms of cdbg Katie maybe you can help us with when we think we might be hearing more about cdbg So cdbg would be putting out an announcement for nonprofits to apply for the money and it would be We would in the coming weeks will be deciding on what that process is, but it won't affect The budget itself it'll depend on what applications come in and we'll go through a selection process in order to Allocate the cdbg fund. It'll depend on who applies and who is selected May I ask some follow-up questions? Yes Well what first considering that concerning the true up, um I'm not you know on the chart that I saw That was presented that the difference in the measure out Was four hundred and forty five thousand dollars And we're only applying three hundred thousand dollars And I'm not yeah, we if we don't know till august And I'm not sure why we're projecting four hundred and forty five thousand dollars Um, I just think it's worth taking some extra time to look at that um because There are other budget needs That may come up that we may be able to accomplish With that. Yeah But so I'm unclear about that difference of one hundred and forty five thousand dollars And also in the cdbg, I thought there was some outstanding questions about how much we would actually get um as a city And and So and I never heard that it's been affirmed that we're going to get any particular set amount Um, so that's why I reference those items um, but again if if Councilwoman rugs is talking about You know taking this to the june regular meeting Well, I'm fine with that. Let's take it to the june regular meeting um But it sounds like the motion is to approve the budget tonight and that's the part that I can't accept I still think there's just some outstanding questions And it would seem like it's worthwhile to hear all the updates on on that Before we you know stamp this These commitments as being finalized So So that's my response is to those two comments that they make Thank you councilmember story. Uh councilmember bachor who's had his hand up for a while now I just want to clarify my second because that I think that's what started this rolling And what I thought that I got from council Not the vice mayor of book and maybe I misinterpreted this Of course Is that we were just making a recommendation tonight to approve what staff has edited bring it to the next council meeting for approval I interpreted that as the meeting of may 28th Not have been june and the only reason I was going to give the time to may 28th Is because I think jim said he wanted some time to do some corrections and to Show those funds especially the ones that councilmember story is concerned about With the with the delta on the work fund and I think that Science record conveys that that was a mathematical thing that he was going to correct and true up So that those numbers would be exact but with reference to the recreation fund the cbg fund Those are going to impact us and what we're going to do including the budget Those are just extra funds that we're going to have and we're talking about just some allocation points And whatever that fund did we get you know the more we get from cbdg And and the recreation mind, you know, that's the mind that we're willing to spend into the public and into The groups that actually need that money But I didn't hear any questions other than the true enough of the numbers and but Specifically the work fund was why we couldn't approve the budget And that's why I went on the motion that I started in which may not be what the intent of Vice mayor Brooks was I thought it was the next meeting which on my calendar I wrote down to make 28 If we need to start over then we need to start over Thank you Just to be clear We do need to adopt the budget by resolution and you don't have the resolution prepared in front of you this evening So staff will have to come back for another hearing and I think the really the question On the table maybe to simplify a little bit is when I will tell you that I don't believe we can get the resolution and the material together to put it out tomorrow To get it on may 28th. So I think realistically the option is do we go to another budget hearing Or do we go to june 11? If that simplifies things a little bit And on june 11, if there's more conversation or changes to be made we can make those changes at that meeting, correct? correct Yeah, so my motion stands that I'd like to push this out all to our meeting in june And so it's yeah my motion. I'm gonna leave keep my motion on the table Okay, we have a motion in a second. We can still have some council members with their hands up I think council member batron's been waiting for a while and then we're going to go to you council member story You know, I I'm going to bring up later That we actually start the process again to look at community grants Um, I didn't want to put the budget in hijack or anything like that But I did want to point out that this is something that We've been doing for I don't know three years four years. I don't know how long we've been doing community grants and the agencies in this county have um, dependent on them and um I think we should uh continue that process but start the planning I don't know what's going to happen with our budget. I agree with ed There's a definite possibility that might even be worse off, you know in which case, you know, we won't have anything But we don't know that and a lot of things were identified in this discussion this evening That tells me something could come back to the general fund For instance the library that's 800,000 potentially who knows probably less maybe 500,000 But these are things that are we prepared to deal with and I think the community grants program is something that Is our responsibility to start or restart rather our planning process So I would like to support the motion that the vice mayor has done But I also want to remind the city council that I think we should move forward On the same process that we initiated at least a year ago. Thank you Thank you If I can jump in and council councilmember story, I'm going to come to you right immediately after I just wanted to Clarify some things so if I understand what you're referring to Councilmember Bertrand was a couple years ago. Councilmember Bautorp and I Had a kind of ad hoc committee to look at our community grant program Since then we had hired the consultants to review and determine what our priority, you know, how we wanted to Determine our priorities in our community grant funding how we could ensure that our community grant funding was equitable So you're referring to that process that we've been involved in already. Is that correct? Yeah, so there was the initial committee of you and Ed, but the restart was with The contract that we put out and the hearings that we had on that Which I thought was a very good direction and I appreciate that direction So if I can offer a recommendation, uh, what I would suggest is that we can you know, knowing That we're going to need to wait, uh, you know A couple months and weather this storm to see what our finances are going to look like if if it's going to be Better or worse than we thought it was, you know, I would be happy to to Continue with the process of considering what our priorities are as a city once we have funding available that we can give out Continuing to consider how do we uh, equitably How do we have equity in the distribution of these funds? Those are questions that I think that the council can consider In our normal council meetings as we move forward until we get to that Next budget review and at that point we can take the principles that we've considered And continue to discuss and use them to decide if we have money how we can how we can distribute it would that be um It's totally in greener. What's what I'm I'm trying to get across I'd like to put out also This is a chance that you guys are going to dig me on the street when you see I am going to say no funding for cab Duly noted. Thank you. All right Um Councilmember story Thank you. Um, I just wanted to get clarification was I that um Councilmember Brooks's motion implicit in her motion To take this discussion to the next or to the regular Council meeting of june 11th is that The budget session scheduled for june 3rd is to be cancelled That's that's how staff would interpret that motion. Yes I just wanted to get that clarification. Is that is that what you meant event? Yeah, I I'm just trying to buy us some more time. So I'm thinking So if we can push it out still to our june meeting and if there's any updates and changes and things that roll out That I think that buys us the most time And then if I believe there could be a follow-up meeting after the june 11th meeting according to that List and showed us. So yeah, okay. So we would cancel the june 3rd um budget session Um, and just bring it to the june 11th meeting Okay, got it. Thank you And just because I don't want to derail the conversation. I'll be very quick just because we've talked a little bit about the community grant process staff knows That we got an assignment um to do some work and then come back to the council We frankly put that process a little bit on hold as we shifted to these other types of meeting formats To try to focus on the sort of the near-term issues, but there are a number of outstanding items. That's one I know also the council conduct um policy that got put on hold as well. So we can come back and revisit those things All right council member story. I see your hand is still up. Is that because you have additional comments, sir No, excuse me. I just failed to lower No problem All right. If there's no additional comments, we have a motion and a second Can I ask our city clerk to clarify the motion that she has on on record? Yes, can you hear me? Yes, okay. So what I have is that the council is approving the budget as presented To then go to the regular council meeting of june 11th for official adoption based on a resolution And if we need further discussion at that time that can take place So I'm seeing no Yeah, I see some head shaking can um, uh vice mayor brooks. Can you clarify your motion? Yes. So jim. Can you pull that slide again? You're asking for the slide with the dates, right? Okay So my motion is to uh To carry our to move forward with our budget uh to our budget with staff recommendation or The staff report to bring it back to june 11th for further council deliberation So your motion is rather than to have a an additional budget hearing to just bring the budget back to our normal council meeting, correct? Correct Okay I think it's clear that the understand I'm sorry. Go ahead clarification staff staff would need to know whether or not We're we're supposed to be bringing the resolutions for adoption to that meeting That would be my second if you're bringing the resolution to the 11th meeting Yeah, see I mean, I would I would anticipate you would be prepared with that But it in light of all the changes and things going on right now It also buys us time and something might happen from Now till then that could substantially change that resolution. So absolutely be prepared with the resolution on june 11 But council can deliberate even further and it can bring it back on june 18th if necessary as stated here in the next step The motion is to bring back the resolution on june 11 to our regular city council meeting And I second that motion Okay, I would also recommend once you've disposed of this motion, but um, probably a motion to cancel the june third budget hearing as well I would be okay with that from the amendment. If the vice mayor books wanted to make that yes I'll I'll accept that finally amendment to cancel the the june third budget hearing meeting And the fact meeting too No, yeah, the fact will still meet okay All right. I see no hands up. Can we just for clarification? Um, uh, can our city clerk, please uh, breathe back the motion Yes So we are canceling the june third budget hearing Bringing back the budget to the regular meeting on june 11th with a resolution of adoption prepared but able to be changed and further discussed at the special meeting scheduled on june 18th That's the motion and as understood. I see a nod from vice mayor brook Councilmember bothor. Is that your understanding? Well, I don't know what the 18th is because if we end up adopting it on the 11th, there's no need for the 18th I don't know if that needs to be in the motion because Well, that meeting would automatically be cancelled if we adopt on the 11th So if i'm understanding correctly If i'm understanding correctly that the motion that i'm hearing is to cancel the budget hearing scheduled for june 3rd Bring the budget back to the council on june 11th with a resolution for approval And the council will decide at that time if they're ready to approve or if they want to continue deliberation Moving forward. Is that my is that the correct understanding of the motion? Okay Yeah Do we need anyone do we need the person that made the motion or the person that seconded or the city clerk? Do we need anyone to read that back? Staff is clear Staff is clear. Okay. All right Seeing no additional comments Can we have a roll call vote, please? Yes councilmember bertrand Hi councilmember botthorff Hi councilmember story Hi Vice mayor brooks Hi and mayor peterson Hi Thank you. Motion carries unanimously Without we come to the end of tonight's agenda Thank you all so much for your public comment participation Thank you to the council members and all the staff who have put tonight's meeting together We will continue to discuss the budget at our upcoming Normally scheduled council meeting on june 11th With that we will adjourn the meeting. Thank you so much everyone. Take care of yourselves. Take care of each other Have a good night. Bye. Bye