Hello everyone, and welcome to this very interesting workshop on mastering PowerPoint for Toastmasters branding. Let me quickly start. Okay, so first of all, this is the first time I'm doing something on PowerPoint. I have been delivering workshops across the globe for the last three years ever since COVID started. And the core of my recording was core of my session was always on branding and Canva, but never on PowerPoint. So this is the first time I'm doing something on PowerPoint, and I want to explain to you why I want to do that. But before I do that, let me give you a brief about who I am. My name is Kajtan Pareto for those who are coming for the first time. I'm a Toastmaster, I'm a certified trainer, photographer, and a lot of other things. I love photography and you can find my work on Facebook at Pareto Photography and on Instagram at Duststorm Quate. But mostly for the last three years, I have been focusing my attention on my YouTube channel called Tech For Toastmasters, where I create a lot of content specifically on technology and specifically for Toastmasters. In fact, this current session is right now being live streamed on YouTube. And the reason I'm doing that is at the end of the session, I want you all to grasp the concepts. I don't want you all running in parallel, trying to do it in PowerPoint, but try and understand the concepts, note them down, what we are trying to do. And at the end, allocate maybe one or two hours of your time over the weekend to go through this video and repeat the steps by yourself. Because when you do that, then you will really understand the power of PowerPoint for Toastmasters. So who's a target audience for me?  Raise your hands if you are one of this. If you are a Canva free user. So I can see a couple of, yeah, a lot of raised hands. And you know, up to now, whenever I do Canva training, I used to use the free version of Canva. Just so that everyone aligns that you can create a lot of useful and great content in Canva using the free version. But there is always that nagging feeling, you know, every time you try to use some premium assets of Canva, or if you're trying to do some tasks, some advanced tasks, and it will say, no, you can't do it. You need to upgrade to the pro version. And that makes you like a secondhand citizen in the Canva citizenship. And so that's why I'm doing this workshop to target those people who struggle with Canva for some of the aspects that they would love to have. And I'll explain what, how we can do that in PowerPoint.  If you are paying using Canva pro, but you are paying from your own pocket, $15 a month. That's a lot of money. And sometime maybe in the middle of the night, it makes you question your life choices. What if I put this $15 in a mutual fund every month, perhaps you will become a millionaire by the time you are time for you to retire. So $15, it can be a little bit, you can fill the pinch in your wallet. If you are not making money off it, if you are a professional designer, that $15 is well worth it. But in Toastmaster, especially, which is a nonprofit organization, paying that money can fill, you can fill the pain. Also, if you are a PowerPoint user, but you really don't know how to use some of the features specially related to branding. Or if you're using some of the advanced software such as Photoshop, Illustrator, and that's bit too complex and you want something in between. You don't pay for Canva pro and you don't want to use the complex of just to create brand content for Toastmasters. So that is my target audience. What I'm going to cover is how we can create color kits so that you can easily remember all the colors. You can set up fonts, you can upload new fonts in PowerPoint, which you can do using the free version you can do with the Canva pro but you can do it with the free version. Most of my time will be how to manipulate shapes in PowerPoint because that's how you can create really engaging content. Gradients and transparencies allow you to again create more engaging content and some animations and transitions. They're not really required for branding, but if you're as long as you're using PowerPoint, you might as well know about this. Here are some of the resources that we can use. One is of course your brand manual. Then the email brand at Toastmasters.org is very important because anytime you want to ask some questions from the brand team, that's the email address that you should use.  My YouTube channel at Toastmasters and finally, we have a very interesting WhatsApp group called TI branding and design. Most of you all are probably from come from that group, but if not, join the group that I think 10, 6 still available and I'll post all of this in the chat, all the resources and you can use them if you need them. So I will jump right into the session demonstrating PowerPoint. So let me share my screen. Now the nice thing about PowerPoint is first of all, almost everyone has PowerPoint on their laptop, especially if you have a work laptop. By default, your company would have installed the latest version of PowerPoint for you. Even if you don't have it, if you're not having it on your work laptop, you will probably have Microsoft Office installed on your PC and it comes as part of the bond bundle. I personally have it on my work laptop as well as I'm paying for Microsoft, I think something like $100. That's less than Canva, by the way, much less, but with that you get everything you get Word and PowerPoint and Excel and all of the Office apps. In addition, if you don't want to pay anything, you still have another option, which is Office 365, the web version.  Of course, they are not as powerful as the desktop application, but at the end of the day, you can do everything without it asking you to upgrade unlike Canva. I will be using the desktop application because that's the most powerful version. Do keep in mind that PowerPoint is designed to create slides. It was not really designed to create PR content. It is meant for PowerPoint presentations. So when you open a blank presentation in PowerPoint, you generally get this kind of design. Because we want to use it for creating Toastmaster brand content, the first thing we need to do is we need to understand dimensions. How can I make PowerPoint create for me square designs or A4 size designs? So if you look at the design option here, and if you click on the slide size, by default PowerPoint provides only two types of slides. That is widescreen, the one which you see right now. And this is ideal for projectors, for TVs, the modern TVs. And then we have something called 4.3. This was the older version. We had the older TVs, which had a slightly squarish shape. So that is what 4.3 is and 16.9 is the modern TVs that we see. But as it turns out, you can have your custom size also. So if I click on custom slide size, I can essentially create a slide of any dimensions. So I have here, for example, different sizes, A4. These are all predefined sizes, A4, letter, banner, but you can go one step further and say, I want custom. I want to define exactly the width and height of my slide. Now, who can put in the chat, if I wanted to create a design for Instagram, what kind of design do we normally create in Instagram? Or you can unmute and tell me. Anybody? Look at the chat first. 1080 by 1080. So most n-square shape. That's the main thing about the design. PowerPoint does not work with pixels. So if you see here, it is measurements in centimeters. And if you wanted to configure your windows, so we have two types of measurement systems as we know. Imperial, which is used by Americans. And if you are from America, my heartfelt sympathies for you. That's one of the most nonsensical measurement systems in existence. The rest of the world, we use metric system. So you can do your measurements using centimeters. But if you wanted to create a square shape that is exactly Instagram size, there is a way to do that. You can say instead of centimeters, you can see the width is you can type here 1028 px pixel px. But notice what happens the moment I press tab, it will convert it into centimeters. So according to PowerPoint, that's 27.199 centimeters. And I can type the same thing again for the height. So now I have created a square design. Let me repeat that whole process to you if you have found it confusing. First, you will go to design. Then you go to the right where you find slide size. Then you click on custom slide size. And in the slide size, you click this drop down and you say custom. And then you type your dimensions. As I said, if you want to measurements in pixel for Instagram, you can say 1080 pixel, which turns out to be 28.8 080 pixel. Yeah, 28.575. And then click OK. It will ask you to what to do with the current slide. Since our current slide is empty, I don't really care whether I choose maximize or ensure fit. It doesn't really matter because I am going to start from a fresh page. So this is my square design. If you want to change in PowerPoint, we have different types of slides. I'm not going to cover it. But if you right click and choose layout, I can choose one of the predefined layout already in the slide master. I'll click on this blank, which means start with an empty slide, nothing, no titles, no headers, nothing, just a blank slide. Now to really use toast PowerPoint for toast masters branding. The first thing we need to do is understand colors.  And I want to change the color of this. You see that it has all this predefined colors, but none of these are toast master brand compliant colors, which means I'll have to every time I want to change a color. I'll have to click on more colors and then type the color code like let's say we know that blue is 004165. That will take a lot of time. And it will be cumbersome. So wouldn't it be great if all of these colors that you see here are toast master brand colors and turns out it's quite easy to do. And you'll find the streak useful not only for creating PR content, but assuming that you are using PowerPoint to create presentations for your toast master events. And you want to create brand compliant brand compliant content. You can use this colors. You can customize this colors. And that's what I'm going to show you how to do. Once again, you want to create your colors to be toast master colors. To do that, you start by saying design. And here at the right hand side, you find this arrow called drop Lakers down arrow, you click on it. And you can see that you can define different color sets. You can define different font sets. So what I'm going to do is I'm going to create a toast master color set to do that. I click on color and scroll down till I find customized colors. And one time what I have to do is I have to define the first color. Let's say black. That's a brand color. White. That's a brand color. That's fine. I'll start with this one, the first color, which I will change to let's say 4165. That's the loyal blue. So that's my first color. And then I'll go for the second color, which is true maroon, which is 772432. I'll change this one to I'll click here more colors and type 772432. And I click. Okay. The third color is cool gray. So I'll click here and I'll choose more colors and I type cool gray, which is a nine B2B1. These are all from the brand manual. Then I'll choose the fourth one, which is happy yellow. I click more colors. And the happy yellow is, what is that? That is F2DF74. I've defined four colors. Then what I have black and white is already defined. And if you want to play around with the gradients, then I can change this one to say more colors and put the, what we call blissful blue, which is 006094. That's for the gradients. And then we have deep maroon for gradient also. I'll choose change this color, more colors and put 3B0104. That's the deep maroon. And we have what we call rich maroon, which is I'll click more colors and put 781327. And finally we have the fair gray, which is F5, F5, F5. That is also for gradients, F5, F5, F5. And I have defined all the possible colors that we can use in a Toastmaster design. Black, white, loyal blue, true maroon, cool gray and the gradient colors. And I can give a name here. I will call it Toastmaster colors and I click save. And now see the difference. Whenever I am in any, let's say shape and I click on shape and I want to click fill. You see all the brand colors at the tip of your finger or in this case, the click of your mouse. Isn't that cool? So before I go to the next topic, any questions on defining the brand kit, the color kit in PowerPoint? Very easy. In Canva, you would have to have a pro account to do it. But in PowerPoint, it's one time job. Now the brand colors are available to me anytime I want them. Brenda, Lacey, you have raised your hand. Yes. Thank you very much. This is wonderful. Now I see you named it Toastmasters. Now, as you said before, some of us would be using our work computers, our laptops. Can you have our work computer and our company's colors and Toastmasters? Or how do you select the different ones? So if I'm doing Toastmasters, I use that particular palette. And if I'm doing work stuff, I use that particular palette. How do I swap them over? So you can define a range of color sets. One for Toastmasters. Let's say your company has brand colors. So one for your company. Maybe you are doing some work for some other company. You can create 10, 15 different sets. And anytime you want to use one of the sets, let me share my screen. So if anytime you want to change the set, you will come to design and you click the arrow once again, and you will choose one of the sets. So right now I have only created one set. Imagine how many sets you can create. A whole lot of them. So it's very, very powerful. I know that maybe from a screen perspective, some of you all might be having a little difficulty reading my quality assurance team, which is my wife is telling me I might have to zoom in some of these things. It might be a little difficult for me to zoom the menus. I hope you can make out, make do with what I have, because these menus cannot be, you know, I'll try my best, but yeah. So coming to the design and this colors. That's how you'll create. I have created Toastmasters. And so anytime you want to switch between them, you just click here and change. Click one time and change. And then you are working with that particular color set. Very, very powerful. And the same thing can be extended to fonts. You set up your fonts one time.  Now, as you can see, it is chosen a font, which is not a brand font, right? It is Aptos, which is the default font of PowerPoint. But what if you wanted to have same thing like colors? What if you wanted to have Toastmaster fonts? Where the first font is, let's say Montserrat. And the second font, let's say is Source Sans Pro. So you don't have to search for the fonts. They are right there anytime you want to use them. It's also very simple. And to give you the example, what I will do is I will show you also how you can download any fonts from the Internet and install them in PowerPoint. So even though I don't have here, for example, Montserrat, I have only one version of Montserrat by the way here. But what if I wanted the bold Montserrat, one that really has a punch whenever we want to create titles. So as it turns out, we can easily download fonts from the Internet and use them in PowerPoint. So let me go to browser. And just I will say Montserrat font. Montserrat font. And Montserrat is a Google font by the way. You can simply click on it. And you can download it on your PC, even on Mac. It's very easy. So these are all the different versions of the Montserrat. You can download the whole family of fonts or you can download only specific ones. So if I wanted to download this entire set, I can click download family. And because Montserrat is a free font, you have no issues downloading and using them. It downloads as a zip file. That's fine. You can see now that there are all these variable different kinds of fonts available. Montserrat black, Montserrat medium. I'll give you an example how to quickly install one of the fonts. Let's say extra bold or where is it extra? Extra bold, right? This one. What you have to do is because it's a zip file, you have to first copy this fonts, select all of them and put them anywhere on your PC, anywhere on your desktop. Let's say I'll create a folder here called fonts. New folder. And if I just put them here, now once you copy them in one folder and if you say extra bold, I want it on my PC, right click, you will get an option called install. So select any font, install, and it will install the font on your PC and PowerPoint uses whatever font is available on your PC. Let me just save this for the time being. I'll say demo and close PowerPoint and open. So when I open PowerPoint, it automatically reads all the fonts that are installed on my PC. So now if I click on this text box, right and I choose this text box and I say fonts Montserrat, where is it extra bold? There it is, right? But instead of searching for this font, wouldn't it be a great idea if this font could be right on top here? And that's what I'm going to show you now. The second thing also similar to colors, we go to design and then go to the arrow here and choose fonts and click on and then scroll right down and say customize fonts. So the heading font, the first font that you want, you will say Montserrat extra bold, right? That's the one I want Montserrat extra bold. So this is my first font. Now the second font, let's say Source Sans Pro. It's already there, I think on this computer, Source Sans Pro and I will name it Toastmaster Fonts. I'll give a name Toastmaster Fonts and see now what happens if I go and see here theme fonts, it shows me theme fonts is Montserrat extra bold and Source Sans Pro. So again now, anytime I want to create content, colors are at the tip of my hand, fonts are at the tip of my hand. So it's very easy and it becomes faster to not remember now any colors or anything like that. So I want to change this to extra bold. There you go. I want to type some text. So insert text box from here. Draw a text box here. Meeting number 412, date, whatever. And by default, by the way, it's because it's a body. It is smart enough to know it's Source Sans Pro body. I don't even have to select the font. So it saves us so much time that you once you set it in PowerPoint, you're good to go. So what we have learned is create your color palette one time, save it and you can create multiple color palettes. You can also download fonts from the Internet and set them up as your default fonts. And that saves in my opinion a lot, a lot of time for you. Any questions before I move to the next part? Don't you think this will help you even in your work now? You know, every time you had to remember to choose colors, now you create a palette and use it. Brenda Lacey, go ahead. Me again. Are you able to have a few at the top there of the fonts or can you only select two at the top? So you can select actually four. So the font setting is four. There are two main fonts, title and body. And also it has two script fonts. So there are total four you can define in your setup. And for colors, I think it's like 12 or something like that.  But that's what it is. Thank you. Okay. Okay. Now comes the heart of what makes PowerPoint powerful. Okay. Colors that will save you time. You could do the same thing in Canva anyway. The fonts that saves you time, but you could have done it in Canva anyway. But really the thing that separates PowerPoint from Canva is the manipulation of shapes and how you can create really, really interesting designs using shapes. So let me share my screen once again. Okay. So let me show you a few tricks about shapes. Now it all starts with the Insert button. When you click Insert, before I move to that, I just want to highlight to you that PowerPoint is a really, really powerful tool. I don't claim to be an expert on PowerPoint because there is so much you can do. It even has its own programming language. I'm only focusing on things that make life of PR easy and at the same time without, and gives you access to everything that is available in PowerPoint to create content quickly. So as I said, for me, the power of PowerPoint is in shapes. So when you click on Insert and you say shapes, you have all the shapes. Okay. You have a rectangle.  Very simple. But let's look at what we can do with this rectangle with the shape. The first thing is that every shape. So when you click on shape, you have this shape format because now you're customizing the shape and look at this lovely colors. Click, click, click, right? They're all brain colors. You don't really have to think about it, but I'm not really talking about it. That is something that is really cool. But when we look at shape, it has three things. The fill, the outline, and the effects. So every shape that you insert in your PowerPoint can, you can apply these things. You can apply a fill color. You can apply an outline and you can apply an effect. When it comes to fill, of course you can use the standard fill colors of Toastmasters. That's perfectly okay. But we want to go one step beyond and we say you can apply a gradient to the shape. You can apply a picture to the shape and you can apply a texture to the shape. The texture would fall into non-brand compliances. So I won't go into it. It's only about the picture and the gradient that I want to talk about. So let's talk about gradient. So when you click on gradient, you can start with, in fact, you can start by saying more fill colors because everything is available here. Sorry. Shape, gradient, and click on more gradient. Instead of taking the standard gradients, you can click on more gradients or you can choose, for example, one of the, let's say, where is my blue colors? This is not the 4165. I have to reformat my layout, I think a bit. But what I meant to say is when you click on this, you can say shape, fill, gradient, and you can choose, but these are not really brand compliant gradients. So what you can do is you can click on more gradient and the gradient tool is very powerful. You can click on gradient fill here and you can have different gradient stops. So let me show you how it works. I'm going to show you a very simple gradient of three stops. Left, middle, and right. I'll delete one of these gradient stops and to do that, just click on it and click on the delete button. So now you're dealing with three gradient stops. What do I mean by three gradient stops? Click on the first one, the first stop, choose the color and let's choose the loyal blue. Okay, so that's the first one. Choose the last one and also I will choose the loyal blue, which is here. And the middle one, click on the middle tab and choose, I think it is called blissful blue, which is here, which I had set up already. And now you have a linear or sort of a radial gradient, but see what you can do with it. This is a gradient now. You can play with the point where the how you play with the dark and light of the blue color like this. Also you can choose whether the gradient should be linear or it should be radial and radial gradients are also supported by Toastmasters as brand gradients. So I can choose radial and then it comes like this where the light is in the center. It's very subtle by the way, but you can play around with this. So you can create a gradient like this. So that's the first part, the fill part of it. The second part is, let me make it like this. The second part is the outline. Now the outline can have its, you can say the outline can be no outline. That means it just blue or you can say the outline is one of the brand colors like silver. So now you have a shape with the outline and that outline size can also be changed by clicking on the weight and you can choose big size or small. You can, there is a where is the weight? Let's say I want a bigger weight so I can choose like this or if I want a thin weight, I can choose like this. So you can choose between all of this or you can even customize it more, but that's how you do it. And if you don't want any outline, then you can click on no outline. And finally you can have something called effects. So what are the effects? You can apply some shadow effect. You can apply some 3D effect and there are even some predefined, like this is a 3D effect, which gives you a very interesting look and you can really customize it to your heart's content, any type of shape. So that's how you create shapes. If you want, let's say a different shape, insert shape and you can play with all of the shapes. This is an oval shape, which gives you an oval like this, but it can also be used to create circles. And if you want to ensure that you get a perfect circle, this is a trick in PowerPoint. Let me delete this. Click on insert, click on shape, select oval, but before you start drawing it on PowerPoint, hold the shift key. When you hold the shift key and you start drawing, it will always maintain the aspect ratio of a perfect circle. If you hold the shift key and then you start drawing the circle and then you can move it around. If you want to again increase it or decrease it, hold the shift key, hold one of these corners with your mouse and increase or decrease and the perfect circle will be maintained. And the other thing that really makes PowerPoint so powerful is that you can use the shapes and you can merge them and mix them up. Let me give you a very simple example. I have this shape and I have this shape, two shapes. Now see what happens if I click on the first shape which is this rectangle and then I click on the circle. So I first clicked on the rectangle then I clicked on the circle. So I have selected both the shapes and if I go and click here shape format and if I click on this option called merge shapes, you can do some really powerful stuff. For example if I say subtract, what has it done? It has subtracted the shape of circle from my rectangle and now I ended up with a completely different shape. Isn't that interesting? Let me go back one step. Also what you can do is you can say merge shapes but union them. Union it will take both the shapes and it will give you another shape which is combining of the areas of both the shapes. Similarly you can create combine, you can fragment them if you fragment you will get pieces of all the shapes and then you can do also something called intersection which gives you only the area where both the shapes intersect. So using the techniques of subtracting union, you can create all kinds of shapes. Another way to play around with shapes is to use so let's say I want to create a circle with six so let me say I want to create a pie chart of this type. So click pie chart and click on okay. So it has given me this is not a shape by the way this is a chart and what I'm going to do is I'm going to create all this six pieces or six slices of this nice pizza of mine into equal parts. So the way to do that is you can see here this numbers I'll type one, one, one, one, one, six times. So I have six shapes or six equally equal sized slices of this and I can remove all these words like sales. I don't want it. I don't want this legends. I just want this shape and if I want to then use this in PowerPoint what I have to do is I can simply click on copy, click on home and say copy and let me create a blank slide and in this I will paste the chart using a special option called paste and these are all tricks for creating interesting content photos masters by the way I will click paste special and when I click paste special I can go down and use something called picture. Remember this picture windows metaphor. Now what has happened is that this is now become a shape and if I was to click on picture format and then click group and I click on group what it does is it will give you one warning message and it has now converted this into a shape a graph from PowerPoint has been made into a shape and now we can play around with the shape. I can make each of the slice of a different color. I can say gradient fill then I can choose this one gradient fill. I can apply let's say the shape effects such as shadows let's say 3d effects so let's say I want to apply a 3d effect like this you can see let me make it big so you can see there is a 3d effect on this and this way you can now start using this shape for your design. So shapes is a very powerful way of creating content you can create shapes by using insert then using shapes all of the shapes or you can use charts and then convert the chart into a shape and then use that and once you create it you can start inserting text inside it let's say insert a text box insert text box here let's say content of course the fonts are already here you don't have to really colors text colors you can use any of the brand colors quickly with one click of your button and you can start building your design using shapes like this. So that is about shapes two ways to do it one is directly using the insert button and inserting shapes and then filling it up with different colors or gradients or using the chart and then creating a shape I'll take a break to ask some questions have some interactive session before I jump to the next part any questions from anybody do you think this is something that you can use to easily create content for your club instead of using canva do you think it is a little too difficult because one time you have to set up the colors one time you have to set up the fonts then using shapes you can create all kinds of impactful designs Elki you have raised your hand please go ahead yes I didn't catch how you convert the chart into a shape I couldn't see where your fonts were I wanted to demonstrate it I'll do it one more time just so that you'll get an idea how any chart can be converted into a shape depending on what kind of charts that you have but before that do keep in mind that that is not really something you have to do it's just an extra quick way of creating shapes but generally you can always start with any of the shapes that is available in the shapes tool insert them one by one and then you can merge them you can slice them you can subtract them and create very very interesting designs and then play with the colors and the 3d effects to I'll just give you some examples of some of the designs that I have created and ever since I started creating this kind of PowerPoint based PR content I don't think I'm I have even gone back to canva let me show you some examples so this will give you some ideas of how to approach PowerPoint to create content like this so this was a shape that I created using using the same tool that I just showed you then I added another shape then I just typed in some information this was also a shape that I created by subtracting subtracting a rectangle with a circle it means this color kind of shape then these are normal shapes and then these are normal rectangles and then of course we have a picture I'll show you how to add the picture logo and keep and enter your text and you are done this was another example where I used shapes to to have different colors and these are all gradients by the way these are all blue gradients these are all maroon gradients and this is a gray gradient so using this combination it can look quite impactful if you just even put some photos put some text on the left hand side this is also an example of a shape but half circle then using 3D effects and this is also shapes rotated at certain angle so these are the type of content that you can create if you sit down and which would be almost impossible by the way to do in canva but once you get the idea of shapes in PowerPoint then it becomes easy because you just copy one of the design and you make some slight changes coming to our example here so now we have the shape and when you work with shapes by the way one of the thing that you can do is like you have this shape and you want to like move it around so you moved the shape but not the text right so if you wanted to keep them together what you can do is you can say this and this you can let's say shape format and you can group it together so now when you group it it all comes as one unit so you will not have to keep moving things around one by one they all operate as a single unit the same thing by the way you can do for your background so if I have a background here and I want to format the background I can say instead of normal color I can use a gradient and this time let's say I will choose from this gradients which one is that the cool gray gradient the cool gray gradient is left hand side I will choose the cool gray which is a9 b2b1 the right hand side also I will choose the same gradient a9b2 and the middle one I will choose the fair gray which is f5 f5 f5 it's available in my kit here so now I have this cool gray gradient okay then insert a shape on top insert shape on top here and do you know who can tell me if you have cool gray gradient what is the transparency we can use do you know when you have a cool gray gradient in the Toastmasters brand manual it allows us to apply something called a transparency and do we know what the transparency is 70 to 30 70 of which color only a specific color is it the cool gray 30% if you have a cool gray background cool gray gradient background then we can have a transparency of this color which is blue or loyal blue but at 70% transparency and to do that what I will do is I will select this and I will choose right click or even I can go to shape fill and I can play with the transparency here to 70% this is the color by the way exactly you can use this 70% of the loyal blue and ideally I don't think we should have the outline for this so I can click on outline and say no outline so the top part now has become your area to and put your logo and perhaps your club name and you can use the same one say copy control C and then control V and then use this for maybe putting the details of your meeting the zoom ID and all the rest right and then use shapes to write some information or you can also insert pictures so insert we can select pictures either from your computer either from stock images or even online so let's look at what kind of stock images are available out of the box in PowerPoint and whether we could use them in TOS masters for example let's search for meeting for example if you ask me or let's say leadership let's say person delivering speech maybe this is okay we'll just search for meeting and many of this in my opinion can be used in a as your TOS master PR content right so you could select here and say insert and this is the cool part about it you don't have to worry about unlike in canva free that says only if you have a pro account you can use no you can use it just like that in PowerPoint any of the stock images of course you can always download from TOS master website and insert those images or as I mentioned to you we can also insert images from your computer if you have taken some photos of your meeting for example and I have a folder here which is all about our TOS master club meetings right so if I want to look at some of the pictures that I have taken I can use them and bring them here okay and use them in my poster also TOS masters has I mean PowerPoint has a very interesting feature for removing the background it's not as powerful as remove.bg but it works I'll take a picture which is slightly more easier for me to demonstrate this feature to you let me select one picture which says insert picture for my device and choose one which is of a portrait let's say and let me take one portrait I'll take mine only so there is no issue about copyright issues so that's my photo but I want to remove the background right so in PowerPoint we have an option here under picture format called remove background I can click on it and what it does is it allows me to remove the background but it's not 100% intelligent at least as of now so I have to do some refinement let me make it a little big so that you can see what's happening let me remove this one I'll make it big so that you know how it works and I click on picture format remove background and so what it does is it colors the area in pink which it is going to remove but you can see now some of my hair is still in pink color so what I do is I say mark areas to keep on the left hand side here and I'll just click on the hair area like this and now it is correct similarly some of the bottom part is also wrong so I can just click anywhere like this and it has now indicated that this is the area that it will keep and the pink area is the area it will remove if I click on keep changes now so I have a picture without a background and I don't have to go to remove dot bg or I don't have to have a canva pro account it's all available in PowerPoint so that's how this works it's pretty cool so now I have my images I have my shapes and I have my gradients and all I now need to do is perhaps insert the logo put some more text and my design is kind of done okay you were asking one of you will ask me how to do the graph to shape and I'll repeat that process once again okay let me make a new slide just to demonstrate it to you I'll make new slides I'll make two new slides so I have one and two so once again in the top slide I'm going to insert a chart okay this time let me choose a different type of chart maybe a donut shape right a donut shape chart like this looks okay spray so this is my chart first of all and as I said I want to if I want them of equal size then in the bottom in the excel I have to just give the same value whatever it is one two it doesn't matter but it has to be the same value and how many slices you want let's say I have four slices now if I want five then I will do like this then I can remove this heading because I am not interested in that and I can choose one of this let's say predefined types like this one or this one let's go for this but I don't want this numbers on it I don't want this so now I just want this slices like a donut with five five pieces of it and I want to convert that into a shape how would I do that I would say I click on home and I click copy so I have copied my my graph I will go to this empty slide and I will say paste special just don't paste it and go down in this option called windows metafile it will become a picture then all I have to do is I have to just ungroup it and then it ok I have to click on picture and then group and I have to click on ungroup so that the picture is split into shapes the shape has a kind of this dots which I don't know from where it came there are too many dots here I could remove them and then just keep this like this so each of these slices is now a shape for me and I can play with it as I want so this is how you can do different shapes using graphs but if you want to do the old school way then simply you start by saying insert shapes and you play with all of the shapes then you can merge them you can subtract them and then do all kinds of interesting stuff with them so if I have for example a donut already here by the way so if I can say insert sorry insert shape donut but I want it to be a perfect circle so the trick that I mentioned earlier was hold the shift key down and then you have the same thing like this you have a donut but what if you want to make slices of it I'll show you how it can be done so what I can do is I can click on let's remove the outline so I don't want an outline I just want this color and what I can do is I can create for example insert another shape like rectangle I'll create a small rectangle like this about this size and then I'll create one more rectangle same size let's say same dimensions so I can say copy and I can paste it and then rotate it 90 degrees like this so if I wanted exactly four slices of the donut this is what I will do I will select all the shapes together like this or I can select click on this one then hold the shift key select the second shape and the third shape so I've selected all the three shapes I go to shape format and I can click on merge shapes and I can say fragment them no I have to probably subtract them like this so I subtract the two rectangles from my circle and wow I have a shape like this and now for example if I wanted so this is a shape like this so you can do lots of things like this if you wanted each slice to be individual then you have to basically make them into let me do another way if I want each slice separately so I could say shape format and I could do something called fragment and when you fragment it has broken them into all pieces like this so all I have to do is now is remove things that I don't want right I don't want this I don't want this all these pieces and I end with a very interesting I have like this and now I have four different pieces like this which I can play around with each piece can be filled with different colors of those master brand colors like this and use that also so shapes in my opinion and then the next thing you can do is of course play with the effects like 3d effects shadows there is a preset shadows here like this so you get the shadow you can increase the size of the shadow you can really play but when it comes to shadows be very subtle because too much shadows would probably make your design non-brand compliant so be careful about that so that is in a sense the concept of PowerPoint before I go to the last part let me take a small break ask some questions okay do you still have a question for me no thanks anybody else has any questions so we have covered how to create the color palette after the session if you all have access to PowerPoint go back to this video on YouTube and try to create your own color palette try to create your own fonts try downloading this different versions of Montserrat follow the instructions and play around with the shapes you know because that's where most of the power of and the gradients try to use gradients for your backgrounds gradients for your shapes and start building your vision of how you want to create a very interesting design and once you create it the good thing about PowerPoint is next time for the next meeting we can just copy paste make some changes and throw out your next picture you have a question I joined a little late so probably I missed the first part because usually PowerPoint is rectangular and posters we want to if you want to post it on Instagram or something would prefer a somewhat square shape yeah that was the first topic that I taught everyone called custom size so I will be able to refer to the YouTube yeah it is very simple you go to design custom size and you type the dimensions let's say 1 0 8 0 1 0 8 0 and you will get so if the demonstration that I'm showing you now for example you see it is square in shape right that's because in the beginning we decided we cannot use rectangular for our designs we need square shape or we want A4 size shapes and so forth yes so much thank you okay and the final part which I wanted to highlight to you all was related to animations and what was the other thing animate and transitions now this is something that is not required if you are creating brand content because transitions and animations are only required if you are creating slides for presentation but I thought I will just touch upon it so that you are aware how it works let me share my screen so animations and transitions they are available here transitions and animations right and they are useful for example to create a visual effect especially if you are using PowerPoint for let's say for your presentation you have some interesting presentation to deliver let's say on club offices training or something and you have used all of this techniques that I have shown you for example color palettes and fonts and all that but also you want to apply some animations then how we do it is let's say you want to animate this one to be the first so you can click on animate and you can decide how you want to animate let's say fly in it will come like that and then you say animate and then you say floating and it will come like that so now you can see the numbers number one and number two which means the first thing that will appear when I am presenting this slide let me show you what happens the first thing will be the first object and then the second object if you wanted to change the order so that this becomes one and this becomes two it's very simple we click on this animation pane on the right top right here and we can move them around you can say so now this has become one and this has become up and down like this right and then now this will come first and this will come second so this is how we can have animations the other part that we can do is something called transitions from one slide to another slide so let me make a copy of this duplicate this slide and in the second slide let's say I want to change the position like this is the same slide but now the photo is here and the design is here and what I can do is I can click on the first slide the first image and then the second image hold the shift key and select the second image and we can say transitions and do something like morph let's see how it looks and so now if I was to present this two slides one after the other you have your okay let me remove the animations first on both of this just to give you the idea because animations should be used not together so now I have morph so what will happen is it shows like this it has gone from the first slide to the second slide and because I said morph it will give you this kind of effect so this is transitions very interesting so you could use this kind of impactful if you are creating presentations not posters but I wanted to explain to you about there are different kinds of transitions different kind of animations you can play around with them to make your presentations more impactful and now I have covered mostly what I had in mind and I wanted to spend the next 10 minutes to maybe answer some questions and address any concerns you may have on this presentation okay let me just go through some of the questions that are posted here once you make a shape in PowerPoint can you cut and paste it in Canva if you have existing design you want to add the shape to I haven't really tried why don't we give it a shot I don't really know but let me see I don't think a shape will go into Canva but no harm in trying so let me create a new design in Canva and see what can we bring from PowerPoint into Canva so I have all of this so this was the shape I had created let me see copy control c go to Canva control V oh how cool is that who asked this question I learned something new myself no yeah Andrew I hope you found that useful yeah you can take shapes and push them into Canva so some of the 3D shapes that you can create only in PowerPoint maybe you lose PowerPoint only to do that and then paste them into your Canva and then work there Priscilla has raised your hand Brenda Vesna please unmute my question is when it comes to gradient you showed that we could play around with the gradient but isn't as per the manual isn't it like the 2 like if it's the 3 shades that we're using like for example Loyal Blue 0 0 4 1 6 5 on either sides and 0 0 6 0 9 4 in the center yeah that's one way of doing it when you slide it in PowerPoint okay so it would not match the gradient shown in the brand manual is that okay so the question Priscilla is asking let me open a new slide so that we are now let's say I'm creating a background for this yeah they format background right and the question was when I say gradient feel and I use these three stops here right but then I move this around not exactly in the center I don't think Toastmasters will have any problem with this because at the end of the day this are all approved colors but the positioning where the gradient comes and ends that should not be a problem even if I use this stop somewhere here like this it is perfectly okay in my opinion there shouldn't be any problem and again once you decide whether you want the it's radial or even they want linear and then even the angle you can play around with it from instead of 45 we can make it zero and so you get a different kind of gradient all this should be fine go ahead no problems okay thank you have you allowed to use gradient colors on text it's not mentioned in the manual you could do it in PowerPoint by the way but should you is a question manual only talks about gradients for shapes gradients for backgrounds but not really for text text I think you should stick to solid colors and one more thing I forgot about the shapes is that though I mentioned it but this is where I like to when I have a shape for example insert shape let's say we go for a circle shape this is oval hold the shift key so I get a perfectly perfect circle and in this shape I can replace it with photo or picture so instead of solid feel or gradient feel I can say picture feel and picture and then insert the picture from your stock from your computer it doesn't matter you can just insert it and generally there is some controls here for making sure that the picture doesn't distort here like this and where is it somewhere here in shape picture crop in the crop I think we can make it with less like this or maybe the height more you can play around with this settings here so that use the shapes as your frames by using the picture feel so that's something you can do who else had the question I can have one thank you for doing this it's great to see something different than can but we can incorporate it together now I missed the part where I mean I was watching but I don't know if you saved it differently so when you were setting up the toaster colors I followed that part but when I use it in the shape I don't see those colors on top of the okay maybe let me see what I'm what you're asking is for example I insert a shape let's say well actually it's about setting up the colors you see all your toaster colors on top I don't see that I don't know how what I did is I went to the design and then I made sure that my colors are set to this as custom I did that part but I don't have them on top like you do I don't know what I missed maybe I didn't save them properly or something I don't see them right there try it once again because as you can see clearly the colors are there and only thing is in this place it sort of brings only I think the last starting from because it hasn't brought me the actual loyal blue it is trying to show me the I think the top top 5 or 6 but if I was to click on shape fill here I will see all of them you know so I can really the right color this is my loyal blue this is my what they call blissful blue this is happy yellow this is the maroon gradient colors so all of them are available here in this set and I normally rely on here yeah one more question the donut space when you were selecting like I see that you have different colors now how do you how do you separate the colors now for me it's I can't change if I change color changes for all four pieces if we have enough time maybe what I will ask you to do later on if no other questions are there at that time you can maybe share your screen and we can have a look at it Brenda we have a question sorry was that me that's Brenda sorry I don't know if this is okay I'll ask this question in PowerPoint I've seen quite a few presentations where while the person is speaking the PowerPoint is behind them so it's almost they there and then the PowerPoint is going on left and right of them is that a PowerPoint thing or are they using another another package they could be using for example I have with me something like this right so I can but PowerPoint does have an interesting feature if you want to do it and that is called let me show you what it is called it's called cameo they might be using that but also it's an interesting thing for presentation purpose and I made a one YouTube video on it by the way so what we can do is we can have here somewhere insert right this version of mine doesn't have it there is something called cameo this is the cameo here if you say insert cameo what it allows you to do is it allows you to put your camera anywhere you want right now you can't see my camera because my camera is using zoom but what will happen is if you were now presenting this my picture will appear in this area my video will appear here and you can have different layouts of how it should look but it should look like this and this different layouts are available to show yourself within the PowerPoint it's called cameo you can experiment thank you I've watched quite a few of these and it's driving me crazy but thank you very much okay Devi Prasad says I can't find shape format at the top okay so let me share my screen and you can Devi Prasad tell me what is it that you are finding difficult so let me remove this so you have here shape or let me insert a new shape first from scratch insert shape any shape you want and once you put a shape in your PowerPoint you should get this shape format at the end of your menu shape format if you don't get something wrong because when you click on the shape the shape format should come and then you can fill it you can outline it and you can give different effects to it and if you have two shapes as I mentioned to you insert shape and then you select second shape like this and you select both of the shapes so you can say select the first shape and hold the shift key and select second shape that time when you click shape format you must get this option called merge and then you click on this arrow and you can do all this union you can do subtraction you can do intersection you can do fragmentation and you can do combine so these are the ways you can play around with shapes like this I hope that is clear if not maybe you are using an older version of PowerPoint I don't know but the latest version you should have I missed where you found stock photos in PowerPoint okay they are available in insert images so if I click on insert images or pictures sorry you have this three options from your device from stock images or from online pictures I haven't really tried online pictures because I don't do any I generally go for this my pictures or you can of course search for stock pictures the library is not as big as something that is available in Canva but there are some interesting pictures you could use and they are free to use because they are licensed by Microsoft without any worry that you will have copyright violations so this is a picture I hope you can find it if not you might be using an older version of PowerPoint that doesn't have this feature I have the latest version of PowerPoint which constantly gets updated and that's why all these features are available and if you are paying for or in your which part of your company let's say software you should have the latest version alright we are at the end of our time and that's Master Geleja I thought she had her hand raised I asked the question earlier I forgot to remove I removed now thank you