meeting to order. And because we have some new faces at the table, I think we should go around and do introductions. So my name's Maureen McCoy. I'm currently serving as chair and I've a long-time member of LOMA. I've served on the District Preservation Commission. We'll just go clockwise. I just think that's what clockwise was. I'm candy shy. I'm bad. I think y'all know, I've talked enough about my roots and things like that. So I think y'all know that now. Yeah, we do. I'm Karen Cruz and I've served on the board from 2014 for two terms because I took 20-20 years off to prepare our granddad and then came back on the board for 2021 and here I am at the end of this term. I don't know if I've seen you two years off because I've worked the whole time. I was busy here. But it's just a joy to serve this house. So I'm Joan Peth Mayer, been in LOMA for 42 years and it's a long time. And I found out that the wife of the mayor comes to these meetings. So I'm going to try to come as much as I can because I love the Callahan House a lot. So I've been active in the city for ever. I drove my husband totally nuts.  We did. It was fun. Here. Yep, right in this room. He tells jokes. He's so funny. So can I show you one little thing? Because I'm really proud of him. So they had Christmas in Florida at their homes in Pennsylvania. So my son ran to the AVAM and they're driving back. And they were in Asheville, North Carolina at a restaurant and there was some musician, I'm assuming it was a guitar player. And Hudson went up to him and said, excuse me, excuse me to get his attention. And he said, can you play James Taylor forever on my mind? And I told the guy, he said, how are you? He said, well, actually, I'm four. And the diners started clapping and laughing and scared into death. So we grabbed Alibaba back to his parents. Ah! He's never doing that again. Until the next time. Until the next time. I'm a little bit cautious. Yeah, they're probably just great, great facts that they have no inhibitions. Hi, I'm Ann Thompson and I'm in my second term. And I really love the Callahan house. And I always just like to mention when I introduced myself that when I moved to Longmont from Kenosha years ago, my very first job was here at the Callahan house. I was out in the gardens this summer. So kind of painful circle after I retired from my regular career. And everybody knows me. I'm Kathy Korkalov and I'm the Callahan house manager. And I have been here almost 12 years. I'll be 12 years at the end of March. So, hey. I'm Sue Ellen Dabney. I'm a recreation program supervisor for the city of Longmont. And so it's the Callahan house. And it's my exciting thing for, I can be tired now. Actually, that's not all that's exciting. Sue Ellen Dabney. Oh! Congratulations. I'm not like this. Did you get it? No, not yet. It's like if I ring coming the end of this week or next week. Congratulations. So that handsome fellow that I've seen in church. Yeah. I'm very excited. Bat wedding and then two other daughters. Two daughters getting married this year. Oh, this year too. Congratulations. Congratulations. Congratulations. Congratulations. Congratulations. I'm Brittany Hastings. I'm super excited to be a part of this. And I've worked in nonprofits and cultural facilities since 2015. I studied finance and history and art history in school. And I just love history. And I had the pleasure of working at the Molly Brown House in Denver. That was my first like introduction to museums and nonprofits and cultural facilities. And I just loved it. And so that was probably like my favorite job I've ever had. And so I'm really excited to kind of transfer that experience to Callahans and just kind of dive in and serve Longmont by being part of this group. So. That would be exciting. That's great knowledge. Wonderful. And I'm Cindy Martini. I've been a resident of Longmont for 20 years. I came from Chicago. And I have been in my degrees in journalism. And I've been in public relations and white communications for almost 30 years, I guess. And I have always admired old homes. And I've always admired the Callahan House. And every time I go by when there's an event, I think, I wish I could be part of that. It's so beautiful when they're in the garden especially. So I just love getting more history about the town and promoting that family. I really look forward to being part of that. And I'm Karen Reid. I'm serving my second term. I've lived in Longmont since 1985. And histories, I have a great history. I just love old things. And this house personifies that. It's just to see people when they come through the house and you talk to them. It is just such a thing. It's a real hard worker. It's a great thing to be involved in. Thank you for calling us all girls. I feel so much of it. All right. Moving right along. Approval of minutes from previous meeting. The minutes that were submitted, you can have the word change slightly. And I don't quite understand why you did that. I should have one editorial comment and fixed a couple of typos. But I don't understand why you didn't. The editorial, I don't think it was an editorial comment because it was put in without board input or discussion. Part of the reason why that was stated or put was because we wanted to make sure that we, it was clear to anybody that we weren't doing board business outside of. It was also stated later in the minutes as well. Yeah. It was stated quite the same. I think the phrase that's missing at the end of the second sentence is without board input or discussion, which is pertinent because it is confirming that the board business has been done outside of board meetings. So I think that's relevant. It's pertinent. We need to have that back in. It just states what is not stated later in the minutes. And that was one of the things that was really stressed by in the training from the city. And in addition to that, the assistant city attorney or Tim, I'm really just asking. I apologize. Oh, oh, but yeah. And stating that it's really got to be very clear that we're not discussing or doing anything outside of the board meetings, even when we're taking down trees or we're doing anything. So that's, I think it should be included. Well, that's absolutely true about board functions, but it wasn't a board function. Right. But it's not reshaping here, I think. It's not clear that it's not a board function until the opening of the holidays. I think it's OK to add that in the words without board input or discussion at the end of the last sentence. It just makes it very clear that we don't want to put our discussion into the meeting. And I don't know if you guys saw it, because I'm not sure that you thought that it was originally on the minutes that were submitted in adjustments to agenda item two. And it was the statement without board input or discussion was submitted. I'll add that in. Thank you. Anything else? No. Has the rest of you ladies had a chance to read over the minutes? Yeah. Yeah. I just have one question. On the call to order, do we need to mention that some became late? I think it's important that we do, because I don't think that's been done before. It has. Well, because it's about who's there and who's present for the meeting when we're having those discussions. I think it's important that we state when somebody arrives and that they weren't privy to some other discussion prior to that point. Normally, we just list who's here. That's why I don't think it's necessary to say who's late, who came in, who left earlier. We can get a little nitpicky about this if we want to. It gets to be too much detail. Yeah, that's really not the point. Yeah, that's it. It's really not the point of it. It's just mainly so you know who is here. That's the other one. This is a volunteer position, correct? For anybody who's keeping track of attendance, small attendance, being late, right? That's a good thing. I would feel almost like I've been punished. I felt it called out. My name was mentioned that I was five minutes late. Five minutes late. The only reason it's pertinent is because of folks and motions. And that's the only reason. I mean, that's the only reason it's pertinent, but honestly, as long as we have a quorum without that person, it doesn't really have an impact. To me, it's getting a little too weak for what we are. Okay, so are you making a motion that we amend that, remove it, or just going forward? Well, we can leave it to what other people. Is there any discussion? Should we leave it or should we just try going forward just to have it be a roll call? Because that's how I always kind of look at it. So are we in discussion or I need a, if we're going to change it, I need a motion to change it, or I need a motion that we move forward? I'll move that we just keep the call to order in the minutes at the roll call. Not as a timekeeping thing. I don't know how to work that exactly, but I think that's pretty good. Can I get a second? I'll second that. All in favor? All in favor? Okay. I'll vote. Can we take that out of the minutes? No. We should just go forward. Okay. So can we accept the minutes as amended at this point? I assume. Can I get a second? Second. All in favor? All in favor? All in favor? Thank you. Moving forward to the house manager's report. Did everybody get a chance to read the house manager's report? Does anybody have questions for Kathy in regards to that report? I have some questions. Okay. With respect to the word in total number 2022 revenue that is booked. What sheet are you referring to? Your list. Okay. I just want to look at the same thing. The first page. Does that mean booked or actualized? The reason I'm asking is because sometimes you have a list booked and then some get canceled. I'm just asking is that how many revenue events were actually held? Are we talking about 2022? Yes. And it's just a running tally. Right. That's actualized. It is at the point at which they happen. I'm sorry I'm lost but we're on speaker. She's just right here. Oh. First page. It's a running tally. So at this point it's actualized because 2022 is over. Right, right. Up until then it may not be actualized. Right. I'm just thinking of having that in the report. I'm just thinking of having that in the report. We're going to be submitting to city council. I want to make sure that it will be signed. Right. So. And then I have a quick question about the senior center retreat. Is that the revenue generating event or is that it considered a city event? It's a city event. Okay. Right. And they're upstairs right now. Okay. And I think it's great. They don't charge the city for for meetings here unless they're like public facing. In which case we might charge them depending on what it is. And I think it's great. We've got $218 in donations. Yes. That's great. And I wanted to ask a question about the addition of the P.E. Okay. So you added this like the prior to recently added the dominoes and work without word of our discussion. We do know and we've been talking about together criteria because there's that find balance between clubs at the house versus revenue generating events. While this one has historic significance, which is going to be a chapter. I think it's something that should be considered going forward not to add any further clubs until we get that selection criteria which is on our schedule. Until what? The club criteria. Well, did did you not state soon on that we didn't want to add any more clubs at this time because of the renovations and whatever. And that's why you felt that it was necessary that we did do a club criteria or or even forth and yet there was discussion and disagreement that we should at least get a criteria together prior to to having clubs. But yet we're now we're adding clubs. It's it's like we're saying, yeah, we're going to do this. But then we change the am I not making myself clear. But we were already in discussions with P.E. chapter J.H. They've been they've been considering it since before the 1st of December. So we've already we were already in discussions with them and already I had already given them the criteria and already talked about the fees. We already looked at dates. But you didn't share that with us at all. Honestly, adding clubs has been the purview of the house manager. That's my job. It's your job. I don't think she needs. I mean, it's just more like you're in the talks of it. You know, if I talked to you about everything I did, we these meetings would be dates long. Well, with the fact that we've been discussing how to select clubs. Well, it was asset from the November meeting. And it's just been a discussion to this point. Right before the December meeting. So you said, hey, we're just in some discussions here. But it did bring you to speed. I'm wondering if if this is a discussion item further, it could be added to the agenda. It's actually later in the agenda. So if we continue this with the house manager piece at this point, it would be nice to keep the conversations. Organized succinctly. Packet area. Okay. My last question is how is the online market being tracked? How is the online market being tracked? You're stating that there's this 20% increase and increase in revenue events in 2022. And that's resulted in increased books and bookings for 2023. And then you further state this is a clear indication that our online marketing is reaching wider volumes. How is that being tracked? Are all of the new bookings from online marketing? First of all, I have a running tally of inquiries for years. So I looked at year to year inquiries from 2021 to 2022. And we've had a 20% increase in inquiries. Our biggest vehicle for driving inquiries is the knot and wedding wire or wedding pro, which is the two of them combined. And that information is on the beginning of every report about how many inquiries are getting from where. And since we aren't really doing outreach in any other manner except for now, the largest percentage of our inquiries are coming in from online. In particular, wedding wire and the knot. So when they're booking, are you confirming how they come in? Most of the time, I know where they came from. Every single booking, we have an inquiry sheet and we track all of them. Which is how I give you the numbers on the earlier part of the report. So that's confirmed. Yes. And did you have any questions? Just want to confirm a couple of things. Last time, did any donations come in through the QR code? I was just double checking on the pound henhouse fund. All right. Not at this time. Okay. It's great that we did have a total of $618 in donations from last year. And it looks like there's about from the difference between the revenues and the expenses. There's about $16,000 and a little bit more to be placed in the pound henhouse fund. That number is actually closer to $14,000. Yeah, the expenses for the year don't close out as quickly as they do for a person on board of revenues in that manner. My sheet is more accurate. So somewhere around $14,000, it's going to be added to the $48,000 that's currently in it. At some point, when they close the books for 2022. That's wonderful. Just wanted to highlight that that's a very specific thing. Karen, thank you for helping us. Yeah. Because it's a very meaningful thing we're not supposed to say. If you have questions, just type out. Yeah, probably should be passing now. Yeah. Okay. I do have a question in regards to maintenance and facility updates. I think it's great that we got the new lights, but I still have a question. I know, Kathy, when I brought this up in the past, you say it to me, what's going on with this? At the moment we're kind of in a holding pattern because we're waiting to see what the actual outgo is going to be for the grant. I don't want to spend a lot of money and then come up short paying for the grant work. So we can't fix the water leak because we're afraid we're going to be short through the grant. I'm waiting to see where the bids come in, where we end up on that to make sure that we can cover the grant work. And Jim Berling's been a little bit elusive. So I decided to wait until after the holidays to try to find it again. And when did that occur again? Late in 2021. All right. I don't have any more questions in regards to the managers report to somebody else. Any questions in regards to the managers report? Kathy, did you have any highlights that you wanted us to be fully aware of? Well, December was just really busy with Christmas stuff. In between Christmas stuff and being sick was pretty much December. So there's not a lot of highlights. Not much happened from Christmas until the end of last week. All right. Thank you. Can I have a motion to submit Kathy's managers report as submitting approval? All right. Can I come second? Second. Okay. All in favor? Aye. I don't know why she had to approve. No. We changed recently so that rather than down, I can't read something. I can't talk a lot of her report. Down? Down. We can just include down.  All right. Okay. So I'm sorry, I'm going to re-ask all in favor? Aye. Moving on to all business status of the grant project. We're still the selection process. I think we're getting very close at the moment. We're actually taking a look at references. I'm a little bit delayed by Kathy being out sick. I hope I don't get sick like that again. Okay. Holiday open house discretion for the 14. Was very well attended. People were very grateful. And excited to see the holiday decorations. We did get a significant number of donations. And it went really, really well. It was myself, Jacqueline, and Betsy. And Connie was upstairs talking about JC Penney's. JC Penney. JC Penney. Sorry, I added the S like almost by reports. So it was very well attended. She loved it. She was so glad that the house was open, which could just come. I was like, I'm sticking out. I slept in the whole thing. Fortunately. I would add here is they were very successful. And so I think we should move forward with getting bigger donation posts. Actually, I, I was a big one though. You know, I just kept taking money out of it. But they were just having a nice big one is nice. They could just toss it in. I like that it's closed. So let me, let me think about that. Okay. There's mixed things about that. If you have a real big one, then somebody might grab the jar. And they look full. When they look full, people feel a little pressure to do it too. Okay, I'll go moderate. Let's go a little bigger. They have big ones and they have little ones. So part of the issue is they need to be attended. You can't really just walk away from them. So at least if there are little things that you have to move, you can like pick them up and take them with you. I think so having them look full is kind of a marketing thing. But they're psychological there because if they're so full, you can't stuff in somebody's going to say, oh, well, they got full. So half full is good. This is like a cup half full. For those of you who weren't here at our Santa open house, somebody stuck a $5 bill in and didn't get it quite completely in. And some little girl walked over and went, I put it in there. I was trying to put it on her way out. It was gamblers. I was like, oh, okay, I've done this. Now I'm just going to go online. Oh, there's a box of money here for me. I'll just take one. And I was just terrible. Fortunately, your parents saw her do it. So we didn't have to take anything. Anyway, my point is just a little more, a little cushion room and that would be nice. Yeah, I like that idea. I'll see what I can find. When I went and got those, I was like, I don't know what to do. I was like, I don't know what to do. I don't know what to do. I don't know what to do. I got those. We were trying it. And they're not inexpensive. That was like $35. But that was the only one I could find in town. And looking on Amazon, I couldn't really tell what they were. So I'll look a little bit more. It's kind of hard when you're looking online sometimes. Yeah. In regards to the open house, I just wanted to ask in the past, I know for the Santa open house, we have the pictures and stuff upstairs for sale and books and whatnot, and we didn't sell anything. I also think that was kind of distracting with them being up there right next to Santa Claus because you got the kids and that's what they're really focused on. Is there any way that you could consider displaying something downstairs or on the table next to the fireplace to promote selling those? It was more a function of... Space. Well, space was one. And the other one is it was more a function of who knew how to run the credit card machine. And since Sam was doing all the stuff at the front door and really needed to be focused on that, I put it upstairs because I was the only other person who knew how to run the machine. And I also think at that particular open house, trying to sell stuff is, you know, people weren't here to buy stuff. I agree with that statement. But for... I absolutely agree with that statement, Kathy. But for other open houses, I think it's possible... We've had it on the dining table. Can we move it someplace else? Absolutely. Would be willing to purchase. I mean, if it's in the corner up there, like I said, the families were too focused on Santa Claus getting the picture done, making sure they got the coats on and got back out the door. By the time that hit, they didn't know. Well, the other thing is we had, you know, we anticipated that we were going to have a lot of people sitting around and waiting. And the only table that's really big enough to do it down here is the dining room table. And I really didn't want people, like, fingering things.  Logistically, that was just a better place for this particular open house. And at Art Walk, we have to consider, you know, whether we want an artist or a display. So we'll just go forward. We'll make decisions about where the best place is. That's good. And I'll train somebody else to run the credit card machine. Yeah. Where I'm at isn't always the function. That drives where we put it. Yeah. Yeah. I think that would be great. I agree with your statements in that sense. And maybe we don't do it at Art Walk, but we consider having it here for all the other open house functions. Okay. Okay. Any other comments need to be made, particularly about the holiday open house on December 14th? I have a question. So on the same line with those items, we didn't have a step to support that. Okay. And then did you happen to get a guest list available so people could sign you in? I didn't get the December one. Okay. And we haven't had a lot of success with that at the other open houses. So we'll keep doing it. We'll put it someplace.  And I think the more we get ourselves used to doing that at any open house, the better it'll be because we have several people from the community and Leon who's like, I would love to know when something's coming up. And this is, like we've said, a way to reach out to them through constant contact with someone in a group. And they'll say, hey, there's not community, but how can the house restore this? So I think we need to make sure that we do that. In this, do you guys understand what is happening here? In this, do you guys understand what, you're trying to, just because you're new and I'm trying to make sure that you're up to speed as well, not just one or, if you have any questions for this group, please just... I have a question about the Christmas program for the children. Is that mainly for Longmont Boulder County type residents or can somebody from Erie or, I wasn't sure on that. I had a friend out in Erie and I wasn't sure who it was. I think it's open to children. Everybody's like, that's it. So anybody can sign up on... Online, as long as they sign up online. Okay. Okay, moving on to the house managers pictures project update. Where are we on the hanging system? Sitting in the back porch. It's here? It's here. Yes. I am so excited. That is very excited news. Very exciting news. Is that something that, do we know when possibly we can look at getting the pieces so we can call a meeting to work on those and get the pictures free? I guess I don't understand the question. Okay. Is there a specific time that the system's going to be stopped? It isn't scheduled yet. Is there any way that you can kind of let us know when that happens? Absolutely. So maybe this is something that we can be talking about next month? Hopefully by that time it will be stopped. And one more question. Are the pictures ready? Are they free? Well, that's one of the things that... I mean, do they have to be... Does this have to be up before or could you get them framed in advance and then just hang on? Well, that's kind of one. We need to probably have a meeting to work on that project. Just wondering. So we can set that meeting now. We can choose, you know, that time to set that meeting to go through those photos or sort of head into February. Did you get all of the pictures? Almost all of them. So who's framing the system that you've ordered? That means the pictures need to be put into that system. It's a hanging system so we can use whatever frames and we can change them up. So I'll get a museum. It's a hanging system. It's wires. So they can be moved or manipulated in any fashion. So we don't do damage to the wall for one. And so, you know, what we've been doing is we've been collecting the house managers pictures since we've been in the house. Now, some pictures we have not gotten. There was, for example, a couple that was here that did it and we have not been able to find a picture of them. But what we've done instead is we've decided to, you know, Karen, do you want to explain that we've got the... Sure. For those we have a picture of, we went through the picture of their dates of service and the name of course. Those we don't have a picture of at this point. You know, it's maybe down the line. So if we'll find a picture of these people, then we can include... It's going to be like a silhouette of your gate. And then just their name as a dates of service. So that it honors all the house managers over the years. So how many? About how many do you think there are? I just need to be... 17 or 18. Do I have that number right? Sounds about right. It sounds about right. It actually, except for myself and Leslie Boynton, they're listed in the book I gave you and toward the back. Yes. So the work session you're checking out is when we physically put them into... Look at what frames we're going to use and put them together and decide which pictures would be used. That's my matter. From the research. I can have them printed and bring them to that meeting, but then it's going to be a collaboration of everybody you say, what's the business? Some of the pictures are more flattering. Some of the pictures are more flattering than others. So we had it to kind of slide. One of the dear ladies was working in a car and she's working and she's kind of sweaty and had this gasp look on her face. And that was the picture that was posted in the paper and we're like, oh, we got something better, right? We got the better one. We got the better one. So how many of these past house managers are accessible, living inaccessible to get the pictures? We don't know where most of them are. It's in the end. In the end. And that's one of the big things. Like the couple I know that was here, I traced them back into working up an end in Estes. So we looked in the Estes library and tried to find pictures that way and we've not been able to. So we've done historic research on all of this stuff and basically if people want to be involved with that, with what we're working on, just kind of, it's a volunteer step forward. I would like to do that. That sounds interesting to me. Please, before there's more people working on this, more ideas for the better. And it's to go on the upstairs hall on the wall. So when you're with people on the piano. How many were missing? Ish, who doesn't have to be there? That's not much. I'd like to suggest that maybe we put all five of them on one silhouette instead of having five different silhouettes. I think we need to leave room for future housing. It's just a suggestion. Since it's just data, can't we just put them all in one frame? Well, it'll depend on the sequence of how things are going to hang. Is it going to hang in chronological order? It may be something very small and considerable. It's not going to take a lot of space, but when we don't have photo up. But having that space saved for this, probably not that idea, because we actually end up finding photo. And I think that's part of the reason why we talked about going with the hanging system. Because it can always be great. Right. I totally understand. The other thing I think, and I think once we get the system up, we'll have a better feel for it, and I think the frames need to have a little bit of weight to them in order for the wires to hang straight. So I don't think little bitty frames are going to work very well. One little one would be incorporated in a string. That makes sense. We're just not hanging one 80-bit little thing with a lot of any wire. When you talked earlier about putting this one in this frame on this one, does that mean that you're going to have different frames, different styles? Because of the error, because of the error when they serve, we were looking at trying to find frames that would be suitable for that time period, that would still blend and incorporate, but it wouldn't be more historical. There would be more historic than... Plus, if they're all the same, we don't eventually run out. We don't have to change them all. That's another reason. So if we have frames to donate towards those, that would be wonderful. What size are we looking at? Bring them all. Bring your box. Yes. Because, again, cost is... We'd like to keep cost down, but since we're talking about volunteering, is there any color? Do you want them all black, or do you care their color? I think that's kind of where we're at. We're trying to keep them adding the same. That's one of those things. So let's set a date and time to work on house adventures first. Anybody has any ideas? Work on calendars? Wednesdays or Thursdays? I'm good to say they're not good days here. We're typically pretty busy. On Wednesdays? Yeah. Thursdays are better. So next Thursday will we take? Actually, I can do better on Tuesdays. I can do the 19th. Does that work for anybody else? Wait. Why? I hate that. I turned it off for the meeting. I completely understand. Are we looking at January? Yes, we are. What works better? How many people did you want? I think, and again, if we meet, there needs to be three. Isn't it okay if we're working on a project? It is fine. It is fine. It's all about work business. And no discussion. It's just a project. So why don't you, we first, I know who wants to participate. We would like to participate. Who would like to participate to work on it? So that's wonderful. Is your phone ready? It is ready. Andy, Karen Cruz, Karen Reed in morning. My brother gets into town that day. I'm not sure. Depending on the time. I'm available too in the afternoon. What time will work better for you? I'm not sure when he gets in or what the plan is that day. But yeah, if that works out, I can be here. I'll just send an invitation and if you can be here. I'll send it to everybody. So you say afternoon. What time in the afternoon? Anytime after, actually, anytime after 1 o'clock. So where are you? One more? One more. 130. 130. We'll go 130. Thank you. All right. Kathy, thank you for sending out it. And would we want to shoot for bringing and donated frames? Absolutely. Every time. What will we have to represent photos? We have the actual photos. And are they different sizes now? Can you print up a note on what sizes you have so somebody doesn't come with a 11 by 14 frame? Yes. Maybe the date of the version too. Actually, can you just specify the options? Yes. Nothing larger than an 8 by 10, of course. Just know that much. Anything in between? Nothing smaller than a phone by darn. I was really trying to get rid of that. Yeah, that 3 by 2. I think you go smaller than 5 by 7. 3 by 5 maybe for the ones that we don't have a phone with. So I'd say anything up to a 8 by 10. I'll cover it all. And remember, we're trying to keep them more historic. So let's not do any really out, way out of it. Outer space, little bit. With a rocket chipper. Right. And that's here at the house? Yes. I'll send out a invitation. Okay, moving on to the custom press board member, Wall of Knowledge. Can we just talk about it? Can we just talk about the house calendar pictures? Yeah. So last month someone mentioned that she got that to ask in. And then the files are to Kathy. Kathy can you please. And then that way, I can put the names into the legal size. And then print that out. And then I can print that out and bring it to next month's meeting for everyone to take a look at. So these are pictures of past and present. We're still on house managers. Okay. Yeah, we finished house managers project. We'll be meeting next Thursday. We're now on past and present board members. Okay. Question is, how are you doing with getting all of those? It's just names. No pictures. And it's a beautiful nice long list of little more than 70 names. Over the course of the history of the house. So it's beautiful. And she had it all together. And the artwork is beautiful too. Yes it is. It's a really lovely job. So capture of the history. Can you explain what the artwork is? Yes. The artwork being used is the letter head that Tom and I used. And specifically the last letter that he had typed to the board in 1938 included this letter head of the image of the house. The picture of the house is beautiful and it's a wonderful tie-in to the beginning of the board and the board members over the years. So having that as the letter heads of this list of all the ladies who served the house over the years is what that project's about. And it will be in basically in one frame and then potentially put in the meeting room is exactly what you're thinking. I'm thinking actually at the top of the stairs the pieces of the hanging system I think will extend all the way across that wall including on the other side of the wall and the other side of the wall might be a great place to put it. But it's just a beautiful way to capture all of the years of all of the ladies service and the very, very beautiful memories on there. Are you kidding? There isn't a time when you shied isn't on there. And as you remember we had discussed originally that we had talked about maybe doing individual plaques and you were the one that brought up that can you imagine what that's going to be and then all the plaques and then trying to find any plaques and how discombobulated that could be at a certain point so we came up with this way that we can then update it and print new members on there in a very optimal way. So it's a frame with the names. Yeah, names and dates. You should acknowledge. So I was, you'll provide it to me do that together and bring it to the next board meeting. Great. And then you can use that illegal size. So that'll be a custom frame then for that one. It'll likely be a or just a larger frame. Maybe. Maybe. There's quite a lot of legal size standard frames. So in other words if anybody has a legal size frame it might not be worth it. So about that eight by ten. Yeah, if you got a little, you know, it'll be fine. We'll find something that will look nice and not be expensive. Moving on from past impressive board members wall acknowledgement we're going on to the scrapbooks. Connie who has stepped out the board was involved in doing the scrapbooks. I know I didn't do a lot of the scrapbook stuff. Did anybody else Karen did? Karen did. Yeah, I played to pick up where she left off and continued that process and then also moved toward the process of digitizing.  One of the things that we've discussed is God forbid there was a fire or an incident or anything that happened and we lost those documentations we'd like to have those scanned and out in the cloud and digitized so it also allows anybody to see this that wants to learn more about the house. That's a project that has been discussed to see what it is. So the intended audience is external as well as internal? Absolutely, because it's history and history should be open and open to the public. Is this a popular reason? Okay, I do have a short addition to that. I ran into Susan Wallach I don't know if everybody knows who Susan is but she was the internet or web supervisor for the city. She just retired last year and her new project is digitizing things. So I have her part so just, I just and my other comment would be I think this is a wonderful project I'd like to maybe digitize one and then see how many people are really interested because I also think that the cost to do it unless we take it on ourselves could be very complicated. So that's my thought process is we pick one maybe the oldest one because I think that has a lot more interest in terms of history and digitize it and then see how many hits we get and how many people are looking at it. I understand that you're concerned that not everybody's going to do it but I still think it's appropriate to preserve history and have it preserved so it doesn't disappear and maybe that's something we consider doing fundraiser for or something on those lines so we'll encounter that and we're not eating into anybody's budget or anything but maybe we work on a fundraiser to get donations to have that as a specific goal sometimes it's easier to get a project funded by looking specifically on a whole and maybe there's a small grant out there that if you're a community based service to target or somebody sells them to have that specifically covered. Let's take a look at doing one and see what the process looks like and what it costs and figure out where we want to go from there. And if it were digitized eventually, if it were digitized then it would be an item that you would navigate to on the website. And the other thing I want to add to that is since content management is a thing and those pages are kind of a weird shape we would have to figure out the right way to do that so that it was meaningful when people got into it. I don't think it's just as easy as scanning the pages and I think there's more of a process to it. I agree Kathy, but that's part of the reason we've been in contact with Eric Mason from the museum and discussing exactly what's the best format to do that in. I told him they were 12 by 12 pages and he said that's not a problem. I think it's totally doable. I think it's totally doable. I'm just saying it's a process to work our way all the way through the process from beginning to end with a specific book or set of pages and figure out how involved it is before we sign up for the whole thing. That's a good idea. One way of generating funds might be that those books are out whenever we have people in the house so that they can look at them and then we have the donation jar or whatever it is which you contribute towards digitizing these texts. Social media too. Some of them are getting a little fragile so we don't want people especially telling them so maybe have them out but not touchable. Open to a certain page, gloves right there. Eric Mason, he's so proud of us that we have access to gloves there. How many books are there currently? Roughly. And how often do they get created? I'm going to just add one goes up all of it. No, they're big. They're really big. Back in the day they had the little tidbits and tards and napkins and all the little things that at some point those probably should be given to the archives and we did years ago when I first was on board there were a lot of things that we gave to the archives already but that's the best way to preserve that kind of stuff. Then people can make appointments but Eric actually delved into them. So if this digitizing works then that should go to the archives. I can go on for the next one. Absolutely, I agree. It goes to help by the museum? We have to submit to Eric. Eric would write them to the board and determine if they were going to submit them to the archive or not. And I would hope that they would because they are. And we've already done that process at some point. They do have a Kalahann house file on the large one. I know because of that. But the scrapbooks are not there. So can we chase that a little further down the road and see by making part of the archives? Maybe the museum might digitize them. It's an idea. They're digitizing lots of things. It's an idea. That's awesome because any he could put them on the website. Museums archive. On the other hand I like the idea that they're accessed to the house. We could do a link. You could tie things together. It's an idea. It's an idea. That's kind of what they do. I think so we've got a lot of information here. And the scrapbook project is going to be ongoing issue. I think we should put it on next month for Jenna for sure. To cover it. And then would you like to set up a time to have somebody work on the scrapbooks with you or set up a meeting at this point? Is anyone interested in working on this project? Who wants to be? I'm not a good scrapper. I'm not a good scrapper. I'm not a good scrapper. I'm not a good scrapper. That's okay. Everyone has their choices. I'm good with it. Would anybody be interested in actually seeing this scrapbooks like one a month? Next meeting maybe? Brand? Would our white gloves on and we would look at it? I'd like to do that outside of the meeting. During the meeting? Yeah, because we're trying to keep it. We could take some time. Yeah, okay. All right. Let's plan on doing that outside of the meeting. Because we're going to be looking at meeting times and stuff coming up. Moving forward then if there's no further discussion on scrapbooks, it's the Kelly-Henhouse advisory board and your report to the city. That's one of the things that I've been working on to finalize as soon as we get all the numbers to be set up to submit into the city so we can present it to the city council. We need to be able to do that. I have a question here too. This is something new. This is the annual report. In fact you've done one where it was submitted into... It was okay. It was years ago. It was years ago in which we submit and I came on to chair. I wasn't aware that this was something that needed to be done until I had delved into the past records. It's important that we're relaying what we're doing at the house that we're continuing to inform. So the city council is aware of that we're here. This is what we did. We're still working and doing things during COVID and just catching up on those reports. Is there a format that the city provides? No. We're using a format that has been used in the past by the board itself. Same format. Is this with information that would be different than what Kathy presents? No. It's just a summation of what we've done about what clubs are here and how we're accessing just so people are aware of it and relaying the information to city council. So it's not a detail thing like the regular reports. It's like for the year. It's like an overview. We're covering three years because it wasn't done and we're very lucky to have a mayor with us, but we haven't had a city council person here to tell them what we're doing. So it's important that we're keeping that touch. And as an advisory board we have to be able to tell them what we're advising if the information is not going anywhere. So again, this is was actually under what the chair was supposed to be working on every year. So we'd like to catch up on the report. I would like to do that this month.  Could we set up a time to do that? How does that get submitted? Again, I believe we submit it to the city clerk. Are you thinking of the information item that is included within the city council's packet? I can submit those on behalf of the board. So maybe Joan can explain. Right, you submit it to city clerk and then she gives it to Harold. Harold and I make up the agenda for each meeting. So it depends upon how full the agenda is for a certain date when it will be on the agenda. Because there's a lot of stuff that they're doing. And there's an online process by which items are introduced for consideration. So I'm able to do those. So when you have your final document I can get those into that. And then the city clerk will advise you as to when it's going to be on the agenda so you can be there to present. That's the question. Do you have to be there to present it? Yes. At the point you might not remember that either. I think it was handled differently. I don't believe it was. Because Mary also did one and she You get it. Most recently I used 10 bucks. And that's what we're doing. So it works under calendar settings. Do you see the 17th? On the 23rd? I'm good on the 23rd. On the 23rd. Okay. If we can't meet here at the house could we meet at the library? Sure. You're welcome to come to my house. Are you going to make some goodies? Sure. We're there. Okay. Morning? Maybe it is there. Can we go 10 o'clock? Okay guys January is always tends to be a long meeting unfortunately. Moving on to first of all is there any more old business that's not available? Okay moving on to new business posting location for agendas and cancellations. The standard posting position or posting location now is the web with a backup location at the 350K mark. So we just need a motion to do that. I so move. Any passes? That's really easy. Okay. Election of new officers. Just so you know there are three positions for officers. There's the chairperson, there's the secretary. And there's historian. I'm sorry. Just continue please. I just have a question first of all. I thought it would be easy if we kind of easier to do a slate and then we can go easier rather than do individual offices. So is there anybody that's interested in serving as an officer? Yes. And what position? I'd like to be a historian and chairperson for a couple of years. I've served as secretary for a couple of years and just a few months as well. And the historian is certainly something I'd like to continue with. Anybody else? I'd like to have a chair. Okay. I'd like to have a chair as well. Is there anybody that would like to serve as secretary or as chair?  How do you do secretary? I'd like to have a chair. Okay. I guess so is there anybody else fine for any other positions besides the chair? It's actually candidates. Okay. I guess we'll put forth a vote on that. So I'm not sure how we want to do that. Let's go ahead and just do a show of hands. Do you want to have a piece of paper where you can write down? That's probably fine. I'm just going to rip up some papers. Okay. I have a good record. Would it be possible since not everybody knows everybody very well, would you be able to say what contribution or what you could add to the Callaghan House Board meeting as a chair? As the paper-serving straw-poll here? Yeah, I would like to... This is my last year on the board, my sixth year, and I was chairman once before. I'd like to keep it working forward, preserving the house, preserving the historical value of the house we have to work on, and we all want to stay friends doing it. I would like to keep it so we're all involved. We want to have everybody and have a participation in it as possible. That's the size of what helped me. I think it's important that we continue traditions and what the board is. The chairperson helps set the agenda. By doing so it kind of helps drive the work and the aspect of it. I hope that everybody is willing to work and volunteer, and I know Ann has said this isn't a job, but it's important that we are working to help preserve the home and it's a purpose. We need to take some council. Okay. Council is so easy. Thank you. Is it council? Yeah. Everybody in? I'll just open them up. I think we need one more. Did I miss anyone? Anyone? Council. Well liberated. Yeah. That's good. I think we're accountable. We don't want any girls. Yeah. We need to try to get some coffee. So I have a 10 o'clock meeting with your own 15 minutes. So much. So glad you could come. It's fun to listen to what's going on. Thank you for being here. It's so nice to meet you. Thank you. I worked with many of your relatives when I went out. Ann. Ann is just gone. What is she doing? Been retired for quite a while. Lots of ribs. A lot of fun stuff. I really enjoy it. I know. Mine and yours? My Jennifer. And your son. Kids. They're always our kids. The younger I get, the younger they are. So our 2023 chairperson is Ann. Congratulations. Congratulations. So I will finish the meeting. I'll read Babbage Rules. I think you need to do a motion to accept the officer. I'm doing that. So as the board's as a slate accepting officers as Ann as president, as as secretary and Karen Cruz as historian, get a motion please. I saw move. I'll take it. Okay. So moving forward down to the meeting day and time. This is one of those things that we discussed in the past. We can always change the meeting date and time. And it's been discussed that we should possibly consider moving the date and time to make it easier for getting members onto the board. And making it easier to anticipate what's the box. I'd like to propose we move back to our nine o'clock time to start time. We used to be nine o'clock. Yeah, and then we moved to date 30. Nine is really nice for me anyway. Everybody has their own so I'd like to hear other people's ideas on it. But in the winter especially because you know if it snows, you don't get out early enough. Now in the summer it's different. I'd like nine o'clock for myself to start. The reason why we suggested moving an analyst accepted by the board is because we had a member that had a lead for a commitment. So that's why it was shipped to 8.30. I'm of the opinion that we should consider moving the meeting to an early afternoon so we can get other we are an open meeting and I think we should be able to have other people that work and do other things to be part of the house. And by meeting in the day it doesn't always make that easy for other people to be involved in. What do you mean by other people? Community members. Community members that work that can't be here that would like to be part of our board. Other boards in the city meet in the early evenings at 5.30 opening it up for other members to take care of other than just retirees or brand adults that can do this work. It's a thought. But you're talking about people who are not on the board currently with web. But in the past we've had a hard time getting people to serve on the board. But we've already got that. Let's just go with what we've got. I would love to hear what's convenient for all of us and not worry about later on in recent meetings. Do we have any concern that we're being exclusive in choosing a daytime that's something to consider? I don't know how other boards function or if they try to focus on after a business. Do we have anything to share about that? Yes, it's complicated. If you are looking for younger people to be involved then it has to be outside of the workday unless they're self-employed. And I think what Maureen was talking about is as you term out, attracting new people, what do you want? Do you want younger people who will serve longer? Do you want people who understand history which might be older people? Because we've lived in some of the history. So that I think are the discussions that we have. Do you want outside, this is an open meeting, do you want other people who are just interested in historical things to be able to come and just listen? Then it would have to be outside of the workday I don't think. Or maybe during lunchtime. You could have an hour and 45 minutes of a lunchtime. Can we have a lot of requests for people to come? I am the last public person who attended a meeting and that was 12 years ago. What are we talking about? Either at 8.39 a.m. or after 5 o'clock or after 5 o'clock. It's open for just an hour. So then it's available to anyone who does work full time. Right. I work in Boulder. So personally for me the lunch hour thing is not great to drive back to Long Island. That's just me. But the 9 a.m. sounds great. I could also do after the workday but I like the idea of starting my day and coming in but I could see how it could be more attractive to other audiences who work full time at night but if there's not a lot of interest there it makes sense to make it as accessible for this group as possible. It's never been done. This meeting has always been a daytime commitment and it's been normally by retirees that have been on the board. I think that's one of the things that in the past we've had a hard time getting people to serve on the board and that was a discussion about possibility of time and that's personally I like it done today but I think again if we can open it up to get more people involved I'm always encouraging to do that. So the next time that it would be open up there's not an opening before next year. Is that correct? So maybe at that time when we open it up we could say meetings subject to or TBDs so that people can submit their interests you know being put off by the meeting time and then maybe at that time depending on who you want on the board it keeps that open for people that aren't and just so we know this is something that we had a retreat and we discussed and we decided that this should be discussed at January every January it should be open and discussed and re-discuss when we should be doing that so depending on who's on the board and I think we've done we have always done that it's been on the agenda every January and one before another so I move that we keep our meeting day on Wednesdays and move our meeting time to 9am I second second Wednesday of the month second Wednesday of the month second Wednesday of the month at 9am it was the second we kind of and we okay done we also stated that we'd look at calendar and open houses so moving on to the open houses of 23 we should decide when in schedule open houses let's start with how many do we want I mean schedule how many open houses do we want okay I'd like to start with one of quarter and see see how we do what has it been so far we're coming out of the pandemic so like before pandemic with pandemic we think it's the slate and we currently already have two on schedule for 2023 on September 9th and the Santa open house is December 1st so that would go through on the fourth quarter although I would like to have a second one in December like we did this year it's worked really really well I would have to show so that would be December would it be possible to propose a second December date maybe it could correspond with one month light or I don't want to do it that weekend because everybody loves to be down there I'm wondering sequentially like if it's the week day that you have it is part of that week celebration do you know what the dates are for this year it's usually the 9th or 10th of December so maybe a Thursday or the week so that would put us doing two open houses back to that because of the Santa open house what is Santa first although while it's in we can't do the sixth because we have clubs actually we don't have clubs that evening so we could do the sixth if you wanted to do one on the first and then another one on the sixth December 6th but just the Thursday it's a Wednesday Wednesday can I throw a monkey branch in sure we do you know the home tours they're held the first weekend of December the habitat is now in charge of those and I've heard them mention that Callahan house would be wonderful if they could put Callahan on before and they did over home at some point I mean we did over home so I'm just throwing that out there to see if there's any interest in that that's wonderful because that ties well into what Connie Newman just was saying at the end of the year it would be really great if we could bring the house back into the tour of homes because it wasn't and she had suggested we weren't necessarily part of it we just had it open at the same time so she explained actually we actually are original dates from the Santa open house were driven by the tour of homes now my comment about participating in the home tours and we actually did look at it pretty hard one year is because they have requirements about who's going to decorate and the fact that things are for sale in the house it really was not a good fit for us because they weren't going to decorate on our schedule and then as soon as the tour of homes was done all of the stuff was going to go away because it was going to get sold so it didn't really turn out to be a very good fit for us it's a lot of work it was like three eights isn't it and our Santa open house was already tentatively scheduled for the first day of the home tours yeah but are you saying that we can't have our house decorated as we would normally no that was not the way it worked it doesn't work that way but could could we piggyback like what we've been in the past where we have an open house at the same time well that was just doing two back to back we have done that yeah that's how we started that's how we started the Santa open house in conjunction with actually it was before Santa became a thing we actually had the house open one day during one of those days we piggybacked that's how we started the original December open house when you first talked about the second one in December after Santa sometime what was the thought about what that would be this year we did a weeknight and that worked quite well and that's kind of what my thought was is it Christmas yeah it was just for people to see the decorations because Santa tonight is mainly by reservation and only people with kids get to see the beautiful decorations so we decided we needed another one so that just the general public there was no reservations no reservations we had 228 attendees I think that would be a one more thing I don't know what you guys do can you tell us what that means of course because I know at Christmas time several of my friends get excited about anything going on in town it's Christmasy just to get you in the mood and I know lots of people would love to come in here and see kind of an old fashioned Christmas celebration I think it would be lovely with I'm just throwing stuff out sure it's great to deal with I think it's great when's the lighting isn't that usually the last weekend in November it's this past year is the 9th and 10th of December she's talking about Christmas tree lighting I'm not sure what I'm talking about whatever the city event is that brings me a lot of lights all the the downed lights is it the downed don't they do two different things they light all the lights down at Roosevelt and then they have a crate so what if we corresponded going with the lights down at Roosevelt Park the lights down they turn on they are on generally before the day of Thanksgiving is when the lights turn on so is that what you were suggesting or were you suggesting we do it in conjunction with long long lights I'm thinking in conjunction with the but in conjunction because I went to that and then people walked around that and then people were still wanting to go and do things and if they're right in this area driving around it might be we have an house at the same time I don't want to do it at the same time that's a Friday that's a Saturday so we have a Friday but are you saying that the Saturday is the second week? that's the parade I guess what I was kind of thinking was that it could be a week of things a different things that could be done the long long lights that the particular Friday and Saturday is heavily not involved and also parking prohibitive those may not be the best to dates but either some time proceeding or some time immediately following which is why I suggested the 6th it could be nice because it could be advertised as a package start here, go here, go here or go here, go here and then go here either way what do we do is getting people full house you advertise which you've done excellent we don't have to do that what if we do could we do the 7th we could that's a Thursday is that Santa? that's the 1st so the 7th for the open house instead of the Friday it's a Wednesday rather than the Wednesday I think it's tomato, tomato yeah, I agree and as we get closer we can adjust absolutely, yeah and if anybody mentions, count my hand on the volunteers to me I'll say uh-uh we've already discussed it we've got the first on the summer the first weekend in December the 31st the 30th and I agree with what Captain was saying if we lose all the decorations and everything else it's not a and we would have to decorate and then redecorate because the decorations are for the clubs too so I I just don't think it's a good fit unless they would make an exception and let us just do our own integration that's still a lot, that's a lot of foot traffic and it's a lot of hours to staff the house it's a lot it's crazy yeah before we move on tonight first there's something about decorations for the house and this is my opinion so I'm just going to throw it out there but we have beautiful trees in every room but I'm thinking the foyer foyer how you pronounce it tree needs a facelift I think we should kind of throw for some new decorations it's not a happy tree it's beautiful but it's also very fitting for the house at the time period I like a tree that says I'm a tree and I think we should channel that for now it's really not part of this discussion let's get on with the open houses and then we can we can discuss that with the Christmas decor backup I just wanted to bring it up really we got to put some money into the decoration and I like what's there but it's just so subdued and I just want something more lively I think it goes nicely with the last four I'm going to take this discussion because let's move on with we're still at open houses we really have three we're really heavy on the lottery so art walk we used to do two art walks we only do one there's only one so should we schedule a summertime open house I think we can set a date in sand and just make and target it and then just maybe tweak it if something happens I like it I think all of this is it's just pencil and getting it on the calendar doesn't happen at all are we liking June better than July? I'd rather go for July June is very busy so July is better for the house so July is after the month we're looking at I'd like to say off the weekends we're already working lots of weekends can we consider I know everybody wants to do their own thing for the holiday for the fourth but that being said that's when we're going to get foot traffic too because people are wanting to do things so I don't what's the suggestion I guess I don't do my own she's in the first week July 4th you know a lot of us may be on vacations that's what I just said I think we have to open the middle the middle or the end what would you suggest Ann? I'd like to open I'm not going anywhere in July I don't think so crazy but middle so July 12th like on Wednesday that's pencil writing because it's pencil knitting July 12th that's not a great day I have an afternoon commitment and we have club in the house that day so getting it cleaned up and reset I'd rather go to a day that we're not crazy busy I think it's your calendar Kathy what would be the best day we could we could here's the other issue that's actually a bad week to do an open house unless we do it before Thursday because we have a wedding that weekend and I don't want to have to clean completely clean the house again before we can do the wedding custodian schedule for Thursdays so if Wednesday and we can't Wednesday's that I could do Tuesday we could do Tuesday to the 11th can we go forward to the next week the 19th or the 20th I can't do the 19th because we have a club in the house what about the 20th that's cleaning day yeah that's well actually at the moment that week's not hanging I gotta look so it sounds like the 11th is really going to be a little better for the right now we could do Tuesday we could do the 18th or Tuesday the 18th I can't do the 18th okay so in your book Kathy is the 11th and the 11th and the 18th kind of equal in you know flatability you know dualability or the 20th the 20th I don't want to I don't want to say but if they clean and then we're ready to go and because it's going to be it's an evening I don't want to do the 20th because again we have a wedding on the weekend same problem so I could do the 11th or the 18th is what we could probably do right now Wednesday's out the 25th okay could we do the 25th sure I got a pencil so July 25th yeah how's that work for everybody you came over at this point in time I could do the 26th too which days matter Tuesday or Wednesday I like midweek but that's because Wednesday's are on the weekends just a question then when these are weekday did you say they're evening and they're usually what two and a half hours two hours six or seven it doesn't matter to me and what's typical or is that up in the air typical time you know like what we do last time 430 to 630 and we were out here by seven now the other things like our walk is four our walk is four and eight with a little bit of commitment before and after these are shoulders and the dark walk is usually when six or nine and I'll put all these on the calendar once we've decided I just want to feel from the whole now we had mentioned quarterly doing these things can we finish the date can we go for the 25th sure well that's the Tuesday is that fine the 26th is what I meant that's fine 26th being Wednesday yeah I don't care about you make a mess then the cleaners come in on Thursday yeah perfect that's a good idea I always have to think about that well yeah they'll go point there is maybe we should schedule all these big circles if we can try it we can do it just for that reason okay so my question is do we want one for first quarter it would be nice if we could somehow could I go with first I was just going to say snow and slush coming in that's a good question so maybe not first quarter I mean we just had to so I don't think there's any big push well we did not walk twice a year it was what it was in May it was in May and we had weather issues you never know it was cold and rainy as often as it was nice so maybe we don't do one first quarter for this year it may not fit I would not recommend first quarter well we're also dealing with when we're going to the other thing that we're having to consider is we're going to work on the ramp and people will be in and working on the house and that will have a play with all of that that may have been a mistake right now July is not very busy so just a caveat that may end up being when some of the work is being done and we may want to reconsider but well let's put them all on the calendar and we'll go from there so we decided first quarter is off and is that true does everybody kind of agree because of weather that we're not going to do something first quarter because of the weather issue okay so let's look at second quarter hey Jack what about the jingles do you have your calendar in front of you I don't want to do june you don't want to do june at all I mean we just talked about the weather in April, May the weather's kind of iffy we could go down you know sometime in May but I don't think it's a good idea it's the horrible ones in May everybody's doing everything in May so the option would be in April and we're back to the weather problem in May do you want to do it in April we can put it on the calendar not advertise just to have it on the calendar and keep it a little low key and see and since you can get out constant contact information fairly quickly and that's working very well if we're able to especially if you guys are willing for the if you did an April date and the July date to allow those to be outside of the brochure but in the email blast because to allow us the great flexibility with the construction we've got something tentative for your schedules and calendars and then we can look at that as when the selected contractor is to see if that's still possible let's try April 26 that's Wednesday April 26 okay so it works okay so and we agreed we're not going to do a brochure for either the spring or the summer to announce to give us flexibility alright there are four then alright there's actually five actually five alright done okay club affair 15 minutes club affair was one of the things that we've discussed about doing and we wanted to put it on the calendar and club affair in the past has been an event that we've posted and had different clubs come up and do the ability I'm inclined to say that we tabled this again simply I think we should be back in college and it continues that we should be addressing it but it's one of those things that I don't think we really can plan for and do because of the construction at least for this year now that being said that doesn't mean that I don't think we just don't discuss it and we don't kind of throw up ideas on what it could look like to put out there to do that it's one of those things that to me club affair and the club selection criteria kind of are intertwined to a certain degree in this discussion because we don't want to promote we want to have clubs we definitely want to have clubs but we don't want to promote clubs to the excess that we can't meet or sustain what they would like to do and then people are put off by that and said well I tried that I'm not going to do it again that would be not a good PR point for us I think again it's a personal opinion but so where does everybody else stand in the club at their point of mind what do you think I would suggest that one of the club selection criteria be tabled to okay we are running over on time I still think we should set up I'm going to just disagree in the sense that I think we should set up a group of us volunteers to look at what the selection of the criteria should be so we could bring it back to the board meeting to have something actual to talk about working on it's kind of outside to bring it back to the next board meeting that would be a good idea because in that way at least there's something to discuss I think there's really two conversations could we finish the club affair conversation and then move to the next one because I don't think there is related as Maureen does club affairs is an event the club's criteria is completely different so can we finish one conversation before we move on to the next so as far as club affairs is concerned I suggest then we table that because it is an event it was a fundraiser that's what it was set up for and whether we need that or not I think we it deserves discussion but I think we should table that so I know that we'll get into that discussion until the next second okay all there we're going to move it to February okay the criteria so I'm sorry there's a disagreement on that so the selection of the criteria I still think that even it's something that we should continue to look at so we're looking at what clubs we would like to promote to happen in there and one of the reasons why I think we don't know what we have the criteria is for grant purposes we really want to be able to have to state that we are supporting the community's needs and it's a cohesive type of of action I'm not articulating as well as I would like but when you apply for grants they want to know exactly the community and this is one of those things that this is a way that we can do that one kind of on the last grant we covered that but obviously we got the grant of everything we asked so apparently we're already doing it right well it was a pick and choose among the clubs letters to submit with the grant application and specifically our areas that we probably need to sure we are including in club consideration that we haven't yet and so I think it is important to go ahead and meet to discuss alright we can look at for example the last grant application and I can show you all specifically what was asked and then for anyone who doesn't know then that makes it you know understand why we're doing this but then we can also be looking at other potential grants that are available and specifically what are they looking for a lot of them are looking for not just what is the purpose of what you're doing what is the community how does it serve a specific underrepresented group how is it all inclusive what kind of diversity do you have within those groups so there's some really specific things that we need to pay attention to so that we know what we're looking for when it's time to be having clubs so just a question about clubs that are existing planning would you plan to keep the clubs you have because I was thinking boy if the criteria changed it would be a that's a good thing if you had to drop anybody it's not meant to do anything to change the clubs that are currently in the house it is just so that we have a focus on what it is we're looking for going forward so that the new clubs that we're bringing in that area that we need to fulfill this that makes us very ask to be to meet here regularly it would need to be in writing somehow in a diplomatic way these are our standards these are our criteria I've always brought up the I was playing devil's advocate here but we are camp supported by the city of lawnmower you know I'm hesitant on turning somebody away unless what they're doing is illegal I think our criteria should be Boulder County should be based out of Boulder County maybe even based out of a long time this is one of the things that it's going to be up for discussion and you and I don't agree on this point because there's other organizations that are tax supported like Bell Committee and other things that do have groups specifically and they're still tax supported and whatnot this house was given to the women a long one just for the women's club that's it's in or it's in the ordinance the ordinance of it's in the deed the deed it's in the deed and it's also not stated in the ordinance it's in the ordinance it's in the deed it's in the deed but it's also in the ordinance and the bottom line is that's so I don't I think it doesn't hurt us to have it be for women's groups I know you seem to think that we should exclude and not be all inclusive for men's groups or whoever would like to be here but part of the the reason we got the grant is because we need a underserved community and the women are underserved in the long line they aren't still I mean there's lots of clubs that are only men inclusive and masons the good fellows all sorts of groups they're self-supporting but there's also clubs within the city like I said ultimately in other groups that are more narrow or down so that's a disagreement that comes down to the criteria and that's part of the reason why this discussion really has to be patted I think that I used to do well I worked for Seagate for 21 years and my local giving guidelines were of course based on what the corporate were but as a international group really outreach professionals we would tweak it every so often and you always have so many challenges because you really want to serve so many people but you only have in this case you only have so much space and so much time and in our case it was you only have so much money and the company has a profile and an image to keep up that may not always go with what the community needs so it was never a perfect system but it helped to have a criteria that would say in our case it was like a certain percentage served the company's mission and image which was STEM and technology and then a certain percentage right after that was Health and Human Services because it's so important and then I had the biggest challenge with all the requests that came beyond that but I because there are so many clubs and there are so many things in the community and they in my case they would look at Seagate and say you're the biggest company in town I mean don't you have enough dollars to spread around and this is a tricky situation I wanted to include them too I wanted to have our hands out there everywhere making everyone feel like we are part of the community but anyway it helped to have a mission that was diplomatically stated you know that there's there's a in the deed this is what the mission of the house was here are additional things we feel are absolutely essential and we want to support these others but we have to keep certain percentages and you know that way there's a finite amount and they don't have to see exactly how many you have you know I never said I never put out there to anybody that was asking well we have this much money left you know I mean they don't really know what the full list is um maybe that's not fair entirely but I feel like you've got to have some discretion when you're doing this because there's only so many people to that you can place see the point is Cappy is stated there's only so much resources there's only so many clubs that we can accommodate so that's part of the reason why setting up a criteria moving forward is so important because it keeps the balance in place and that's the goal and I just hate to see the Caroline mission adjusted because of what some random grant person put in a grant criteria it would be hard for you guys to shift based on whoever formed a grant application so um I really think everybody's saying the exact same thing if we could just come and get the wording correct and move and that's why I think we should set up a separate meeting time because it's really easy into our meeting here to discuss criteria I I have two things I want to say one of them is I think this should be a discussion of the full board and I think it should be handled in the board meeting as board business and I think we need to make room for it in the board meeting the second thing I'd like to say and I'd really like you to think about this very carefully is that the primary mission and the reason the house was given to the city was for the ladies of Longmont there wasn't any criteria put on that caveat or on that deed restriction and most of the clubs many many of the clubs that met here historically have been social nature they haven't necessarily given back as a club to the community although as individuals they certainly do and I would really hate to see that focus go away and the other the other thing I'd like to say is I really don't want to be the person who starts to enforce a criteria that I don't think necessarily fits the mission so I really want you to go home and think about that a little bit and there's not there's a demand out there but there's not a lot of demand generation so we're not turning a lot of people away but we're also not getting a lot of requests so I would really like to leave it open to a decision of the moment as opposed to trying to set a lot of criteria that restricts the clubs that come here I mean we already have a lot most of our groups are social I don't disagree that it's a balance I think it's all a balance and I think the bottom line is if we do have a criteria and I understand Kathy nobody wants to be the one that has to enforce it but if we have a criteria it doesn't hurt to have the balance act it helps put a balance in there so if we state that we have a criteria then it doesn't look like there's favoritism going on and therefore we can address issues in that manner as well as it's justified the criteria is justified because when fundraising specifically large fundraising such as grant applications there are standards by which they're looking for a competitive process and they are trying to decide who gets the money well in that process if we are at least acknowledging what they're looking for then we are headed in the right direction having that criteria now it's not an all end all be all you know stop but it is more of this is where we're going this is where we need to be focusing and if we have two clubs we need that and the other does it and it's a hard decision to make because we only have one more spot to go so we know we probably do need to lean toward the one that fits the criteria more because in this grant application that we're going to complete we're going to have the support we can pick a 45 minute on the time in a month of your selection to have an in depth discussion so is there a month that works better or would you like to pick a month next time to assign that conversation I have to wait till next time that's going to ask how busy is everyone's calendar February is pretty open but we meet again early in February so for my clarity the question is not whether or not there's going to be a criteria there is going to be a criteria so that's not what that should be if there is going to be what is good on it it seems like it would help too if you had the list and let's say sort of put it in some kind of categories now even if they get changed just to understand what's out there now I guess I want to know where is the demand because that is a very important deficit I think you hit the nail on the head there because what's the demand and it's social and I disagree with that statement and I'll hear it at the house then I disagree and part of it is people don't know about the house I'm referring to the clubs that are currently here are social I'd like to clarify that the questions may be social worrying these people to that a little bit more but they're historic preservation restoration and they have provided a lot of funding to this house over the years so they've been here for four years so we have and then we have the cultures who do specific stitching and there's all these things that all I'm asking is if we could have a list next time which is the list in your book of the clubs and we can also have a more of a an in-depth of what those clubs do I'm sure there is some sort of criteria that if a club came to you and said I want to meet here you would ask questions what does your club do and how many are there there's a club contract put this off to next month instead of trying to have the discussion and not have the discussion can we just move it to next month can I get a motion that we table this next month please I second it are we going to specifically state for a specific slight amount of time to have this discussion it does need to be extended period of time can I get a motion that we do it during the meeting or we set up a can we move it to the board meeting for a 45 minute discussion during the board meeting rest of the motion move that we move the club selection criteria to table it to next month for a 45 minute discussion and I will second that thank you I'll take a vote I'll verify okay Christmas decor pack up we're at fun time I'm just going to do that with staff absolutely you know I'm just honestly we're going to just start taking down treated time as we go and if push comes to shove then I'll just schedule Jack that's what we've done the last two years it works pretty well and we've got an awful lot on our agenda and you can do it in place of your events and not have it discombobulated okay okay business do we have any other business to discuss moving on to future agenda items future house restoration and preservation projects to be put on the agenda in February is there any additional projects or restoration issues that you think should be put under this item I think the list that Kathy has a spreadsheet is probably what needs to just be brought I'd like to move it to March though given that we're going to take five minutes on the clock I'd like to do that go March so if I can get a motion that this item be tabled to the March meeting please second all in favor okay is there any other future agenda items that people feel need to be placed on the agenda I have an item for request of some time here it says I'm talking to email marketing like for people who sign up for the Callaghan House I would love for for input on the verbiage of the language that is sent out to people in those emails I would like that so number 20 contents contents or what you would like content not content content for constant contact regarding the email blasts specifically for the Callaghan House folks wonderful there's no deadline on that for me to create something out of air is hard because I don't know what you guys would like to be presented you've got a lot of stuff on your plate too so I'm just putting it out there you can also give us a list I know I know a few of all the places we can go online to find the stuff I know there's more than one spot tell me more what that means I'll just say I'm new in town and I want to know what's going on at the Callaghan House I know you can go to the city website and Connie was coming up with links she's great and I was the one you find it that's her librarian background so I was wondering if we could get a list of all the possible means of you know the only one that I had access to is called out of.gov Callaghan the museum has links you know I would they're all online museum also has their own website she came up with some pictures of my client I don't know where that is okay well so is that an item that we want to have a committee work on to work on or maybe just to look for none of this media can we have a list can we add a signature to the item it's just you know less content for email messages so because next month it's going to be very full is it okay if we table that will work tell me how to list if we're collecting lists at open houses open houses until April March March March is great so can I get a motion of that to be table please I move we add the content for email messages providing to future agenda items but I don't buy it as a agenda item we'll second that okay okay we are on to the adjournment thank you ladies this is 10.36 kind of a adjournment