Good afternoon. My name is Ray Tsuchiyama. I'm your guest host for JFIDEL today. And this is Research in Manoa, a series about how research is changing our lives in Hawaii and globally. We have two guests today. We have to my left, Dr. Kevin Hamilton. And also Dr. Toshi Sakazaki. And they're both going to be talking about our theme for today, which is a poetic letter from the sky, weather influenced by the upper atmosphere. And I've been part of trying to raise the consciousness of research in Manoa since the 1980s of the publication of the Hawaii High Tech Journal. And I am honored today to really delve into a topic that is very scientific and with all kinds of ramifications about weather and climate. So I'm going to turn first to Dr. Kevin Hamilton, who is the retired director professor of the International Pacific Research Center IPRC at the University of Hawaii at Manoa. Can you tell us something about your background and your leadership and what's the center all about? It's great to be here with you, Ray. And the IPRC is a climate research center. And it was set up almost 20 years ago as a joint collaboration between Japan, particularly the Japan Agency for Marine and Earth Science and Technology, JAMSTEC, sort of the equivalent in Japan of our NOAA. And the University of Hawaii. And Japan has given us probably more than $40 million in the intervening 20 years to help our research. And basically we're focusing on climate issues, particularly those most relevant to the Asia-Pacific region. And we're, again, had many exchanges of Japanese investigators who come and spend some time in Hawaii, such as Dr. Sakazaki, as we'll see today. And our, basically it's been very good for us because we've been able to provide a lot of sort of manpower, brainpower, and be able to collaborate, of course, with the brilliant scientists at JAMSTEC and also their fantastic resources. So they have computers we couldn't dream of having in Hawaii and also research boats and so on. So it's been a very productive, very successful collaboration. And I think of your investigation research and whether it takes a lot of computer power. Yes, so probably our main expertise is computer modeling. And so we have locally our own computers, but we use a lot of output from the computers at JAMSTEC and now RECAN in Japan. So Japan, in terms of sort of functional, scientific computing, Japan has kept the edge for the last 15 years and we've been able to sort of glom on to these fantastic computers. So IPRC is not only a scientific research center but an example of international collaboration? Absolutely. It's totally international. It was conceived by a Japanese colleague over 20 years ago. And again, the Japanese have put in probably a little more money than the American government at this point over the entire history of the center. So studying the weather is very critical. But what ways? I mean, your PhD, your dissertation was on the effect of winds, the upper atmosphere. I think we're going to be talking about the impact of rainfall in, again, the upper atmosphere and how it impacts the lower atmosphere and in particular maybe about a better understanding of weather events like cyclones and hurricanes and thunderstorms and so forth. Why study the weather? Okay, so I mean, I guess the ultimate practical benefit of understanding weather and climate is to be able to forecast either short term or long term. And so some of what we do is focused on dynamics of tropical cyclones so the interest there is on short term predictions of very important events. But a lot of what we also do is longer time scale variability so particularly involving the ocean, so El Mino and other even longer time scale variations of the ocean atmosphere system has got a lot of attention from our scientists and our collaborations. So again, the idea there is it will eventually be able to improve seasonal forecasting and longer period forecasting. Fantastic. So this is a prelude into our slides. I think Dr. Sakazaki and yourself can comment more on this particular project. Can we start the slides with number one? What is this all about? Okay, so it's a little bit complicated. I'll let Takatoshi talk in a second. But basically you're seeing the upper atmosphere, the stratosphere and the troposphere separated around 10 miles up, let's say. And basically up in the upper atmosphere there are processes that generate mechanical waves that come down and you see they interact in the tropics with rainfall or so we think. So maybe Takatoshi can say a little more. Yes, so our talk is about the daily cycle of the rainfall. The daily cycle means that we feel that at certain time of the day there is some much more rainfall and at certain time of the day there is a minimum rainfall during the day. So we are studying such a kind of daily cycle of the rainfall. And what we found is that such daily cycle of rainfall is influenced by the disturbance which comes from upper atmosphere, so called the stratosphere region above 15 kilometers in this slide. So that was the discovery. That was the insight to your research. Yes. So you can see as you go along the equator there sort of stretched out the equator there are two complete cycles. So two highs and two lows. And so the solar heating as the sun moves from east to west it generates this downward propagated wave and has a particular strength around 12 hours. So in fact if you have a barometer anywhere in the tropics I'd just use your phone these days of course and plot out the pressure every hour you'll see the pressure in Hawaii almost every day peaks at 10 a.m. and 10 p.m. And that's a consequence of this mechanical wave. And this has been known for a long time but what we wondered is whether we could actually find proof that it's affecting the daily cycle of rainfall. It's relatively small downward propagating wind variation. So we used our fancy computer simulation models what Takatoshi did and basically showed that to some extent this daily cycle when you get more rain on average than other times a day is affected all over the tropics by this downward propagating wave. So maybe we can talk about the next slide. So slide two please go ahead. So this first this is an example of the daily cycle of rainfall and this is an observation around the Indonesia region which have a very large amount of rainfall climatologically and this line plot shows that again a daily cycle and we see in this figure we see two maxima during a day and two minima during the day. So our question is how can this be explained by the upper atmosphere. So could you go to the next slide. So here super post is our numerical simulation results and in this case it did not include the effects from upper atmosphere so in this case daily cycle is almost one maxima and one minima. It did not capture the observed features well. So what could you go to the next slide. When we include the effects of the upper atmosphere I mean the waves from the upper atmosphere we can actually capture in this case two maxima and two minima. So the results become good better. So this means that the disturbance from the upper atmosphere has a significant impact on the daily cycle of the rainfall. And I just want to mention this data this line of course is based on a huge amount of data am I correct. How can you tell us how big is it. I mean it's not a small amount of numbers it's a very large amount of data am I correct. Yes so the blue curve there showed the observations that's put together from several years of satellite data. And the satellite data itself is different ways the satellite looks at the earth. So there's actually active radar so it's kind of like the weather radar looking down as it goes by and also infrared and microwave flux is measured. So every hour that satellite will go every 90 minutes it will go around the world and produces millions and millions of numbers. So over several years you're talking about billions and gigabytes and terabytes of data. So basically people like Takatoshi go to the internet and grab all this data and make sense of it. And at the end of the curve are we through the more slides? That's a different topic. So the basis or the work the research is really on this making sense out of complex data and then giving insights to a correlation of what's happening in our upper atmosphere that's correlated to some event that's actual rainfall or massive or light that's a proven case right now. So from our perspective an abstract sense is very interesting we're able to get this effect from the very thin upper atmosphere. So again if you look at the background behind this you can see this is actually just a picture taken from these national space stations and it just points at a camera at the edge of the earth just when the sun had gone down and you can see sort of two bands a reddish-orange-ish one that's the lower atmosphere and then above you see the blue band that's the stratosphere. So stratosphere is very clean so both regions are being illuminated by white light from the sun coming just below the horizon. And the stratosphere is very clean so you're getting scattering just from individual air molecules on the blue and violet. So again you could probably of course this beautiful space age we see these beautiful pictures if you went to a tall mountain maybe even Mauna Kea and you looked at the right moment the right time you might be able to see a similar kind of view of the atmosphere but basically the blue stuff the stratosphere is very maybe 10 or 15% of the total mass. So an abstract point of view is very exciting we've been able to pretty clearly demonstrate this effect. It's also interesting because of course when more rain falls during the day on average it's a very common everybody's experience it's a little bit different everywhere in the world but everybody if you ask them say oh yeah it rains more at night or during the day and so we haven't a part of the explanation for this it's important in the tropics everywhere so it's kind of nice from that point of view and then finally it's very important from again a slightly abstract but sort of once you peel a few layers of the onion it's actually very practical and that's understanding the interaction between the sort of large scale wind field and individual thunderstorms and convection elements so again when you see a tropical cyclone form there's sort of an interaction between the winds bringing more moisture in producing more convection and over a few hours you'll actually spin up a big storm so that's one time interaction something much subtler happens on global scales and we don't really understand it that well can't model it that well can we go to that topic after our break and I think this is a wonderful program and we'll be back in a couple of minutes thank you very much Hawaii is a place where you get to watch shrinks and others involved in psychology talk about the joy the sorrow the pain and the bliss of being human I am Steve Katz and I am a practicing marriage and family therapist here in Honolulu my guests are psychologists clinical social workers and others who are interested in helping people be fully alive please join us into this most human journey in consciousness and loving kindness Aloha I'm Kaui Lucas host of Hawaii is my mainland every Friday here on Think Tech Hawaii I also have a blog of the same name at kauilucas.com where you can see all of my past shows join me this Friday and every Friday at 3 p.m. Aloha and we are back in our really interesting interaction we're having about the upper atmosphere and which has been a area that really needed more study and research and this is what's happening at the International Pacific Research Center at the University of Hawaii at Manoa we have our guest Dr. Kevin Hamilton and also Dr. Sakazaki who is from actually we were talking before and he says he spent his time in Sapporo at the University of Hokkaido and that's where my mother's family is from Hokkaido all of the Sapporo Chitose Hakodane all of that place is a wonderful, wonderful campus and he took his Ph.D. there in a climate very much different than his native Kyoto which is in a valley and has its own microclimate as we know very humid in the summer and very cold in the very humid and cold in the winter and of course Sapporo is on a plane with lots of snow during the winter and a short intense great summer without any rainy season unlike Tokyo where I spent many years and so we're in our second half of our program and we're going to go into a next topic and we're going to talk about a longer view of weather and research and I'll leave it to either of you to focus in and whenever you want the slides let us know. Okay so just to finish up the daily rainfall again we have very subtle global scale interaction between the winds and the convection and Takatoshi's nice work on the 12 hour wave gives a very particular window into that behavior so it's forced by this upper atmospheric wave of the exact period of 12 hours so it's sort of a special case so we can try to understand the dynamics better and we can try to see how well our computer models do on this particular case so again that's sort of going to be an opening to a much broader issue of variability on days to weeks in the tropics so we're talking about more localized part one effects and so forth and now we're going to more along the term right so in the so of course down here living at the surface most of us don't know this but above our heads it's actually a very interesting phenomena going on called the quasi-benial oscillation so at low latitudes at most of the tropics the prevailing winds there go from very strong westward winds to very strong eastward winds and they switch roughly every other year not perfectly by any all and it's a very big, the winds are very strong so they're almost hurricane forced winds in each case so there's this huge jet blowing up there again it's this above 10, 15 miles of our head and so this has been a very interesting phenomenon and interestingly it was first, the first hint what was going on was actually realized by an amateur scientist in Hawaii back in the 1880s so when they had the eruption of Krakatoa it put a huge amount of aerosol into the stratosphere and it actually went all the way around the earth on this jet which we didn't realize before and a guy called Serino Bishop who was a clergyman and journalist, very interesting citizen of Hawaii in the late 19th century also a very good amateur scientist he was actually the first person to realize what they were seeing what they actually saw in Honolulu was very spectacular sunsets which came from the aerosol he was the first person to really figure out what was going on and later on he was also the first person to study and found another volcano to give different winds so he didn't have the full picture but he really quite remarkably great insights to something far far beyond where we live so anyways now with modern observations we actually see there's this jet but it actually reverses roughly every other year and more recently we appreciate that it has an effect on the seasonal mean climate particularly in northern hemisphere winter so again they're kind of large scale wave like perturbations that are generated to make our weather in the winter particularly in the higher latitude in Hawaii and those waves sort of feel the upper atmosphere is kind of a boundary and so whether there's strong westward winds or strong eastward winds there it tells how much it reflects how much the wave can propagate through a piece of glass it partly reflects so the properties of that sort of upper boundary for these waves changes depending on the sign of this oscillation so anyways so we were I've been very interested in this oscillation my tire actually was back to my PhD but something very strange happened last year and again I might have been the first one of the very first people to recognize this but instead of a regular sort of one year cycle we got a very unusual cycle looked to me like it was going to be very short so if we go to the next slide slide number one please there we go so you can see different years there it starts in 1998 to 2006 on the top 2008 to 2016 at the bottom at each heights this is up in the upper atmosphere you see blues and those are westward winds one goes this way the other goes this way basically if you look at any one level there's a transition roughly every other year from westward to eastward and the transition is again very fascinating as it sort of propagates downward so anyways so that's again lots to understand there but what we found is if you go to the very end of the record 2016 you see instead of the blue coming down from high up there's just a little blue there so this is unprecedented in our modern record so over 60 years and I recognize something very strange was happening and we actually wrote a paper in science with some colleagues at Oxford about this and my speculation our speculation which was backed up by some computer simulation, computer prediction models is that instead of having a real westward phase with that blue we'd have just a little tiny blip and by the time we get to this winter we'd be back to eastward so kind of skip a beat and then as a consequence we go to the next slide slide 2, slide 2 please last slide, yeah so when there's these westward winds on average you get a pattern like this in winter so warm in northern Europe warm in the lower 48 United States so last April we were informally at least making predictions in September I guess formally in the literature making predictions of a warm winter in northern Europe a warm winter in the United States and of course it's only it's not a perfect prediction it only sort of pushes the odds one way or another but of course it turned out to be an extremely warm winter in the United States and also a warm winter in northern Europe so we this is an example of how understanding the upper atmospheric winds their effects on the on the surface but also sort of being able to anticipate how they're going to evolve from the present situation gets you potentially some predictability up for a year or even more so in this case again I think there's a measure of luck that our forecast worked but we said the odds would be that there would be a warm winter in the United States a warm winter in northern Europe and has been the case so but in general another example somehow in the upper atmosphere particularly near the equator you can have a very long period fairly regular variability and to the extent that's affecting the systematic way whether in the lower atmosphere it gives you potential for predictability of a year maybe even more will this change in the future you think this is a harbinger of ah well this is very interesting why did this happen after 60 years maybe it's something that happened it's roughly 60 years it's possible it's connected with climate change so the climate in the upper atmosphere is changing and to the extent we can model this with global comprehensive models we do see a tendency for as the climate war for the oscillation to become a little bit weaker lower down a little bit more irregular but I can't say we know anyone anticipated we see this incredible hiccup you know unique over 60 years this time so it's possible it's related to the long period changes in the atmosphere that could just be a chance we have to just see as years come come along and so is this a topic for more research by a center this particular area absolutely and again so I'm involved in an international collaboration that's actually involved about 10 different institutions now trying to do a sort of global very comprehensive model so how has been your experience after a year at UH has been has it been a very positive good experience doing your research at UH? yes yes I'm now learning a lot from Kevin and by collaborating with other researchers at UH yes so I think I got good progress in this year and you have another year to go in your research when you go back to Japan or anywhere in the world what are the things that are unique to the center is there anything that's quite interesting to you how people interact with the computer use or modeling what's unique for you makes your research really flourish at the center here? yes at UH yeah I think so here there are many meteorological scientists in the IPRC that's a very good advantage for me because we can have a lot of discussion with the scientists who are who measure the particularly the tropical meteorology that's the main very important topic in climate science well thank you very much Dr. Sakasaki and Dr. Hamilton I mean we had a very interesting discussion and I think we are in a very exciting phase in meteorological and climate research and I see your IPRC is an international collaboration that's really showing the way to do science well and to make it really a jewel of the University of Hawaii thank you again this is research at Maranoa and I'm sitting in for J. Fidel my name is Retsuchi Yama thank you very much


Welcome everyone. This is Linda Cabias. I'm part of the Enterprise Success Team at Lab Archives and I'll be leading this training session for Carnegie Mellon University. And this is an introduction to Lab Archives, the Professional Edition. The Professional Edition is also known as the Researcher Edition. So let's start with what Lab Archives is.  We are more than just an electronic laboratory notebook. We're a digital research notebook and a research management platform. We're cloud based. That means that Lab Archives can be used on any device with an internet connection and it's also mobile friendly. Lab Archives supports the pillars of a well informed research data management plan. And those are heavily being required by many funding agencies as well as universities. With regards to your current data management plan, if I were to ask you five years from now to see your data, would I be able to understand the data and how you got your results? Also consider the importance of reproducibility in science. Would I be able to reproduce your findings? Lab Archives has integrations with major lab and office applications. We give you many options for how you can get your data into a notebook, such as through your computer, mobile device, email, and direct, excuse me, via direct entry right into Lab Archives. We also have partnered with a number of integration partners, including office, graph pad, prism, snap gene, and many others. Once all that data is uploaded, it's securely stored in the cloud.  So in this slide, we're going to talk a little bit more about how the Lab Archives account works in access to notebooks. So we'll discuss more how Lab Archives is going to interact with your various lab and research team members and the different roles that are available through a notebook. So first, the notebooks at the center of your workflow here. And the owner is at the top, and the owner is typically the PI, but it could also be a lab manager, team lead, or a project lead. Typically, the PI will own all of the notebooks in a lab group. For every notebook in Lab Archives, there's exactly one and only one owner. The owner creates the notebook, and then they can distribute access to their notebook using the different roles. And those roles include administrator, user, and guest. Often, the owner may be a hands-off owner, meaning they're not in the notebook every day. Maybe they only occasionally go in. The administrator is next, and the administrator is invited by the owner. They have read-write access to all parts of the notebook by default. They additionally have the added benefit of being able to share and add guests and users to the same notebook. You can have multiple administrators, but typically you will only have one or very few. And having administrators is a good idea for PIs that won't actively be engaging with the notebook. So what that means is that the administrator is invited by the PI, and let's say that PI is kind of a hands-off owner. They're not in the notebook frequently. The benefit of adding the administrator is that now the administrator can help the PI manage the roles, meaning they can manage who has access to the notebook. And they can do that by inviting other members to the notebook. One of the other key members you'll find in the notebook is the user role. Typically it's a post-doc, a researcher, a graduate student, and it's someone that's performing research day to day. They have read-write access to all or parts of the notebook, and they're invited by either the notebook owner or the administrator. And then next you have the guests, so they're shown in gray. It's the lowest access role in lab archives. It tends to be an intern or an external collaborator. Typically they're granted access to a folder, a page, or an entry, meaning it doesn't have to be the entire notebook, but it could be. And then by default they have edit only writes for 60 days, and then they move to read access only. So this is a good user option for temporary or external collaborators or interns. You can always transfer ownership of notebooks to other members, but likely this would be to another PI or a lab supervisor. So someone is leaving the lab, moving on to a new position. You can transfer ownership so that the rest of the members of the lab can continue working without disruption. How the lab archives account works. So you have control and options that work with different researcher workflows and different data management needs. So this outlines a few of those ideas for you here. Some of the options for using your notebook include project-based notebooks. Our first option on the left there. Project-based notebooks include places where you can add users and their work. And that, excuse me, the work can be in individual folders within the notebook. You might have single lab notebooks, which are useful for small labs. So you can break down the project further by folders, subfolders, and by lab personnel. You can have individual notebooks for lab members. And then for labs, we also even suggest a shared notebook that all members have access to. And that may contain protocols, inventory, template notebooks, or even needing notes. So how you get started. So Carnegie Mellon has access to lab archives via the single sign-on that's been established through the university. So if you first go to mynotebook.labarchives.com, you'll come up with a pop-up screen similar to this here. Where if needed, you'll need to go ahead and select Carnegie Mellon University from the pull-down menu. From there, you'll be able to add your email address and get access to your new account and new notebook to start using lab archives. At the bottom, we feature two resources versus our technical support email, which is support.labarchives.com. You are welcome to reach out to our wonderful support team. We have close to 24-hour coverage. We're very close. I think it's about 22 hours of coverage, and we have a great quick response rate to your questions. So any kind of questions that you may have big or small, you can reach out to our technical support team for personalized assistance. And then below that we have labarchives.kayako.com. That takes us to our knowledge base. We have several hundred support articles that are available. And I can also show you how I can access these resources via the interface when we start that tour in just a moment. Additionally, what I have highlighted here on your last slide are some local university resources that hadn't put together by your librarians. So we have a CNU lab archives information page that has been put together. I'm going to show you these pages here in just a moment. Additionally, we have an introduction to research data management workshop that's available. With new lab archives information to be added there very soon. We also have upcoming libraries workshops with new lab archive sessions will be on the calendar as well. And then as a point of reference or something that you can reach out to locally, you have your research data services team made up of librarians that are available to assist you with lab archives. So you have specific questions perhaps in terms of how does lab archives work with some of our other data management resources that are available. That's a wonderful local resource. So from here what we're going to do we're going to transition over to our live demonstration of lab archives. And actually before I do that so you are looking at the lab archives notebook but I mentioned I would preview some of your local resources for you. So let's start with that. Now those resources open in a separate tab, starting with your lab archives page that is hosted through your library's website. You can see library.cmu.edu forward slash lab archives. So from there you'll see a series of tabs including your about lab archives page here with an introduction to the product tips on getting started, and also featured are our public webinars of the lab archive staff posts on a weekly basis. We're right now covering the professional edition so it's the edition for researchers every Thursday at 1pm we host a live webinar you're welcome to always register for that if you'd like. Also featured on this page is the get help. So that's the email address to your local librarians on the data services teams you've any questions about using lab archives and you need some kind of personalized attention and assistance. They're welcome to assist you and you can reach them right there. You'll find some other useful tips under the researchers tab. So that's going to cover the professional edition, and you may also find some help here via the restrictions page in terms of when is it appropriate to use lab archives. And again, those kind of specific questions can also be directed to your data services team here. Also featured upcoming workshops. So soon to be scheduled be some additional lab archives training from your team there. What I also recommended is a research data management workshop that's also available through the library at osf.io forward slash hw ngd. So next let's go ahead and pop into lab archives and we'll start our official tour of the product. So we're in a live working lab archives notebook right now. And we're going to go ahead and use this particular notebook for demonstration today. The notebook here this is the structure of the notebook so it's very much set up in a hierarchy.  So looking at a page of the notebook right now within the page, you have entries and these are separate entries within my notebook. We're going to spend a lot of our time today talking about the different entry types and how you get the content into lab archives. If you create your notebook, you're free to add your folders sub folders and pages as you please through the plus sign symbol is exactly how you can do that. So if you right click, excuse me if you click on that that symbol there, and you can add a new folder or add a new page. So for example let's start with a new page. We create a new page and we're going to call it our demo page and that's where we'll add our entries for our training session today. So first create a page of course it's empty. We're going to add data to that page via entries we're going to cover that more detail here but very quickly, you can click the link to add new entries and different entry types that are available. But hold on to that and we're going to cover that in just a moment. And then take a page or a folder sub folder. It's very easy to literally just drag and drop it to reorganize your notebook. So if I want this demo page to appear at the top, for example, very easily drag and drop that. You'll also find a deleted items bucket at the bottom of your notebook. It's important here to cover the deleted items notebook, because unlike other services, none of your items in lab archives are ever permanently deleted. Other services may, for example, have a 30 day trash can where after 30 days the information is purged, but in lab archives that information stays in there permanently. And that's important for a number of factors. First of all, if you ever accidentally delete something, you'll always be able to retrieve it no matter how long ago. It's also important because oftentimes notebooks are shared among lab members and teams and then sometimes the more people have access to a product, the more, uh-oh, it's your mistakes that can happen. So again, you can always retrieve your information there. So for the purpose of research integrity, that's also important because a document and note, excuse me, that that information will always be tracked even if it was deleted. If anything is ever deleted, we can always retrieve it. We can open up our demo items or our deleted items and also right-click and undelete any item that we may need to. So again, just to very quickly show you, it's very easily open to folders to access specific pages that you need. Moving to the top here, you'll notice that I have a little statement here says notebooks 18. This takes me to my notebook manager. You'll see I have a number of notebooks that are available for use. Remember, we've covered this earlier in the PowerPoint where you yourself may have access to multiple notebooks. The notebooks that you see on the left there that are black, bold, those indicates, those indicates, excuse me, notebooks that I own. Okay, black, bold, I am the owner of those notebooks. But you'll notice that I have access to other notebooks as well.  So either a user or administrator or a guest. This just makes it very easy for me to select the specific notebook I need access to. You'll find next here is a little plus symbol. So I want to quickly show you how easy it is to create a notebook. That plus symbol gives us our create a new notebook screen where we can easily type in a new name of our notebook. Optionally, we can choose a notebook layout. So even a number of layouts are available, none lab classroom, or you can copy layout from another notebook. What you're copying here is just the structure. So some empty folders that are put together for you with these tags or these names on the folder. You'll let you want to use our lab folder or excuse me, our lab notebook layout, but you want to rename some or delete some, that's absolutely fine. So you can always remove, rename any of these folders because maybe you like half of the ideas there, maybe not everything that's suggested. It makes it very simple.  So we suggest you create a test notebook if you like, you know, maybe just one that you play around and you get used to lab archives and that's something you can do right away. After you create your notebook, that you'll live long, you'll launch live into your new notebook and again it's also accessible via that notebooks link. So for the rest of our demonstration today, we're going to work off of our demo page. But before we work off of that demo page, I want to continue some of the navigation here of the interface. So to the right we have our inbox feature. So you do have the ability to email documents to yourself. Anything you email to yourself can be found via the inbox. We keep moving to the right hand side of the screen in the center is our search feature. We also have an advanced search page that's available. So this is very powerful because now you can search within the entire contents of your notebook. That also includes attachments. So if you have any text based attachments like Word documents, Excel PowerPoint, we'll search the content of that for those key terms you've entered. So that's really powerful because if we're thinking about, you know, the benefits of moving from a paper notebook to electronic, this is the big one. It's the ability to search that notebook. So rather than going to your bookshelf and searching through all 20 notebooks you're currently using, for example, or may have used in the past. You know it's going to take a long time to flip through page by page to find that information. Now you can do it very quickly via the search screen. Also, what makes it even more powerful, not only can you search within your current notebook, but you can limit yourself to all the notebooks as well or expand that search I should say. You can search by metadata such as tags keywords by users. We keep moving over to the right. The name icon there give you some account management tools. Then we have our activity feed. This is where we'll see different notifications about recent activity in your account. The IR information icon is your help hub. Earlier we referred to our knowledge base. So for example, you'll find links out to the knowledge base there. Quick start guides for our classroom edition users. This is an icon that we will cover in our separate recorded webinar. This is the course manager. So this is not specific to our professional edition. So this is something we'll hold off and cover in our classroom session. And then last but not least is our skewer menu. And we're going to cover quite a few of the features here later on in our session, such as our widget manager, different utilities and download tools. So now we're back at our demo page. And the first thing we want to do is really demonstrate for you several examples of adding data to lab archives. Because of course when you first create your account, it's empty. There's nothing in it. You add data via entries. And we have a number of different entry types that we support in lab archives. And for our session today, we're going to cover several of the key entry types. So how you add an entry to a page two ways. You can either click create something new here, which opens up our entry menu, or you can just go back to the entry menu and select your own entry type there. You'll also notice a few of the additional entry types are available at the top, such as rich text attachment in office document. The first entry type I want to demonstrate today is our rich text entry type. This opens up a box here for us like a word processing tool entry here, where you can just add by hand copy or excuse me by typing in your specific entry, or perhaps you have some text from another document that you want to add. I'm going to type in some text here. And then I'm going to use some of our tools here to first for example, enlarge it. I'm going to go ahead and let's say add some color and change that color. And let's say I also want to make it bold or perhaps I want to underline it. I can also center it. So you've got some customization here that's available for you. If you want to insert hyperlinks for example and link out to outside resources. We also have our insert hyperlink tool. So for now let's go ahead and click save to page. This is our first entry example, and that's a rich text entry. Every entry, every edit that you make in lab archives, we keep track of and we have this name, date and timestamp that's available on every entry. So this is important for research integrity purposes. We are tracking every update, every edit, and that timestamp will update as well. Now, so at 4.02 p.m. Eastern on December 23rd, you can see that Linda Tobias made this entry. So of course imagine that likely your notebook may be shared with other lab members. So you'll also clearly see who made that entry and when also all the edits will be kept track of for you. So that's our first entry type. Let's move to another entry type and we'll give you two examples of adding attachments. So a little shortcut there for attachments or again if you don't see it you can go to your new button. We'll go ahead and add an attachment here so we can browse for attachments from our computer. So let's choose an Excel document here. When loading attachments, you may want to consider describing the attachment. So for metadata that you can add to your information to lab archives, the better it is because that makes it more respectable, right? We want to be able to easily locate the information when we need it and lab archives gives you a number of tools and ways to do that. So when describing the attachment, we want to be more specific. What's in here? If a lab member comes across it, what am I going to find here? Whatever that description may be, you can add the key information there. You might even consider standardizing the naming of your files as well. So these are all things to think about at the local lab level. So you're going to save to page and that gives us an attachment and you can see the name of the attachment as well as my metadata and the description that I've added there and the name, date and timestamp. I don't think I mentioned this before, but it's important to note that the timestamp is the National Institute of Standards and Technology timestamp. So that is how we keep track of on our backend VR servers, every added entry, every edit that's made. As far as a timestamp here that's reflected, this is going to default to your browser time settings. Let's go ahead and add another attachment and this time via drag and drop. So what I can do, for example, let me move this over here. I'm going to select a attachment for my computer. I'm just browsing for it and I'm going to go ahead and choose an image file. And I will go ahead and just drag and drop that on top of the lab archives page. You'll see the file there is available and I can go ahead and start the upload of that file. So that is via drag and drop. So again, this is your date, name, timestamp. Additionally, what you may want to do is to add headings to the pages as well. So that's another type of entry. And this gives you a way to kind of visually separate the content on the page. So we're going to go to our new entry menu here, select headings. So from our heading, so let's say this is our raw data file and click save to page. Now this heading actually I want to refer to this particular Excel file. So with any of your entries you'll notice if you hover over the entry, get this entry toolbar. So it's specific to the entry here. I can use the arrows to relocate that particular entry on the page. So I've moved my heading from the top. To the second point so that now I'm referring to this Excel file here. So you can always again reorganize and customize the view and look at the information on the page. Let's talk about the Excel file that we uploaded here just a moment ago. When you are looking at an office document, including Excel, Word or PowerPoint, that gives us this little toolbar here that allows us to view the document. To download the document or also edit the document. This is part of our Microsoft Office integration with Microsoft Office online that's available via lab archives. So for example, one of the benefits here is that after I upload an Excel document, I can click this edit icon and I can edit that document live within lab archives. So for example, if I have come across a section of data here, let's say that I want to highlight for my colleagues and kind of just noting like you know what, this is a really important section. I want us all to focus on these particular lines of data. So then I highlight it. Okay, so I'm going to fill it with some color. And I'm going to go ahead and close the document. Now, lab archives is still open. Lab archives has just automatically saved that information. You see that right there? My timestamp has just been updated. If I go back to view the document, there are my changes. So all of the other lab members, all of my other colleagues, when they come in to view this document, they're going to be able to see my updates. That is a big benefit there to be able to view the document within lab archives and also make edits very quickly. So again, that's probably your Microsoft online integration within lab archives. It also allows you to work within the document at the same time as well. So for simultaneous viewing and editing of the documents. Because it is Microsoft online, you'll just need to remember that there are going to be some features of like some advanced features, especially with an Excel that may not be available because Microsoft line is essentially a kind of a limited or pared down version of the desktop version. So if that concerns you, you may consider using our desktop version, excuse me, the desktop version of Excel through one of our download tools called Microsoft Office plugin. I'm going to show you how to use that plugin here in just a moment. So continuing on with different entry types here. Let's go ahead and talk about those download tools. One of them I just referred to. So you go to the skewer menu upper right hand corner of the screen. You go to downloads. You'll see our two download tools. One is folder monitor. The second one is Microsoft Office plugin. Being that they are downloads means it requires that you download them on each device that you want to use lab archives with your own personal computer and maybe the computers that you have available within the lab, for example. So each need to separately use and have these features downloaded. So I have some examples of these tools already at work here. So I'm just going into some screenshots that I have. And we'll start with our first download tool, which is called folder monitor. Folder monitor is a great tool that allows you to to sync data that may be constantly changing or updating on your computer. So for example, it's if you have a particular piece of software you work with it's an imaging piece of software and it's constantly uploading data onto your computer. Let's let's say it's images for example from a microscope, rather than you know doing manual attachment uploads like we just did you're dragging and dropping those files in and you can use folder monitor to essentially create a rule, letting folder monitor know what folder on your computer, do you want us to view and have that information be synced and added into lab archives whenever either new data is added, or an edit is made to a document. That information then on the back end is automatically synced and uploaded into your lab archives account for you. So this is an example here of you selecting essentially what are we viewing what month what folder on your computer, and all that information is brought in and you dictate where within lab archives that information goes. So again it's a great way to get a lot of data into your notebook, while allowing you to continue to work directly in your computer or on those are within those files, and then seamlessly import that data to lab archives. The download tool is one that I already referred to, and that's Microsoft Office plugin. So I showed you how the Microsoft online integration works within lab archives. That's a nice nice really convenience factor there to be able to open up the document quickly view it and make some quick edits. One of the drawbacks though is that that document that you've edited, you haven't edited your desktop version because you're working within Microsoft Office online. In search cases, you may need that document downloaded or saved back to desktop. And that's something you need the Microsoft Office plugin might be your best bet for working with office documents. So this allows you to open up the desktop version of an office document, like PowerPoint Excel or Word, and save that information back into lab archives, and have it saved on your desktop. One of the benefits and advantages is that your revisions are kept track of through the revision history in lab archives. So when you open up one of your office documents, this is the file feature, the file option, and you'll just see add it to your lab archive document these three additional features login save as open from lab archives. Again, it's one way to do a single save, but the having it saved your computer and to lab archives. When you are using folder monitor or Microsoft Office plugin for the first time on your computer, you will need to use a password token. This is because you are a single sign on user via via Carnegie Mellon University. So for that first time you use these tools, we just need to correctly associate your accounts. So you would, for example, be prompted from your username at the top here to select lab archives app authentication for a one time password token, you'll be asked to enter. Okay, so that's only when you use those download tools for the first time you enter your email address, you're going to copy the password that was been created for you. And then you'll get access to those two download tools. Another entry type example, I want to give you a widgets. So this is an example of several widgets here but actually prior to giving you this example, let me go back to my demo page and show you how you insert a widget first. That's an important point here to make. So from the demo page, widgets are just like any other entry type you select them from the entry menu, select widget, and then you need to choose what type of widget you want to insert into lab archives. So first of all, what's a widget. So they're customizable interactive HTML forms or applications. They can also be tailored for your specific experiment, contain interactive text boxes buttons, for example. And here from our pull down menu, you get access to our widget library, we have currently about 30 to 35 widgets that are available. So from here, you're able to take any widget, you have access to, and go ahead and just insert it. So we have widgets in the form of calculators, for example, you can just save that widget as an entry. So I have a few other widgets here that have already been saved to show you how those work. So for example, we have a freezer box widget that has been created here, you can hover over the cells for additional information, you can always edit the contents of the widget as well. We have an example of a database widget here. So you can import a CSV file will create a database for you available within lab archives. And then the bottom here is an example of a custom widget that one of our customers created and shared with us. So this is a widget in the form of a data entry form. So specific information that needs to be logged within the lab here. So we can enter in all this information and then you've got a customized form, but also one that's consistent that all of your lab members can use to gather and enter data. Custom widgets are available via the skewer menu, and we have a widgets manager feature that's available for creating custom widgets. Custom widgets are done by the owners of the notebooks there. So we do offer one on one consults for anybody that wants to create a widget or needs some additional help. The next step of working is happy to work with you one on one to create your custom widget and form. So let's talk a little bit more about managing data. So to do that, let's go back to our demo page. We've got this particular page and let's look at our first entry point here. We talked about some of the points already for managing data. To edit, remember we use the arrow icons to adjust the placement of an entry on the page. But also important up next is our tag feature. Tagging is a way for you to apply metadata at the entry level. We recommend that you create your own tags, kind of a control tag or vocabulary that you can use across your lab here. You'll see that I have a number of tags already in use within my notebook, but I can also create new tags if I'd like. So if I wanted to use the tag cancers here, I can click close. But you can also apply multiple tags to a record. Once you have tags available within your notebook, you can also click on the tags in the upper right hand corner of your notebook and we'll search for any other entries that may give you matches to that particular tag. For example, if we go back to our introduction and I click on my CRISPR tag, this will give you a better example. You'll see if I have multiple documents tagged with CRISPR, I can then sort them by most recent first or newest oldest, and this is a great project management tool. For example, imagine that I'm a PI, I can sort by that and I can see, okay, some of the newest CRISPR information that's been added to my notebook and I can see what my colleagues have been up to. Additionally, if we go back to my demo page here and we hover over the notebook, up next we have our linking feature. Within your notebook and within your entries, you can link out to supplemental information. This information can be from an outside resource, maybe there's something stored outside of lab archives that you want to refer to, or maybe you want to point to information that's already within your notebook. So you can create a link to that information. So as our example, let's link to a pager entry in the notebook. And let's imagine that we're linking to a protocol. I'm going to have some results here from let's see an experiment. And it's important to know what protocol did I use and that protocol might be in a different section of my notebook. I can browse for that information. Make the selection to the entry or to the page. Click link to my link is added there. Before we officially post the link and important to consider the version of the page you want to use the most current revision or the version when this link was created. So think about protocols. Now there is a chance they change over time you've adjusted the protocol. So if that's going to be changing and editing. It might be important to slide version when this link was created, because then I can refer to that appropriate protocol that I followed, not the one that's available three weeks from now, but the one I use today. And that information will be kept track of the link to the correct version for you. So we can add that link. We can click close. And then if you look to the right hand of the record, you have that link icon indicating some supplemental information should be looked at or viewed. And that links us out to the information to the protocol we could follow by clicking go to entry. Additionally, what's available is this cloud excuse me that our comments feature you this little cloud here. Comments are a way to just casually and formally communicate information across or within the team here. What you can do is to post comments to the entire team or you can direct them to individuals. So they wanted to direct it to an individual lab member you would use the at feature, and that would bring up the list of people that have access to your notebook, and then you can choose to direct your comments to that particular individual. When you click at comment, the comment is posted. Additionally, what we'll see is that comment cloud has a number next to it indicating one comment has been made that person that we directed our comment to also received an email notifying them that a comment has been made. And they can actually address or speak to that comment or I should say reply to that comment via their email. Comments are the one type of information that can be deleted in lab archives. So if the comments start to get a little messy and really irrelevant whatever it may be you can always clear them from the account by clicking that trash can symbol. Comments are also kept track of in the activity feed which we'll touch on here in just a moment. And then the final thing that we want to cover here when we're talking about managing data. Let's talk about the image annotator, but then that also gives us a nice lead into our revisions history which is really important benefit and part of using lab archives. So the annotated image also good. Let's look at excuse me and use this one image that we have on the screen here. So you got a different little kind of tool tray that's available. We want to annotate the image. And we're going to be able to use some like customize this here with our drawing tools are available. So let's say I want to call out non Hodgkin lymphoma. So I'm going to circle this. And I just want to kind of call that out to my lab members is being important part here that we want to focus on. So I've gone ahead and added that we want to save it. I'm going to close this. I made the annotation, we're back into lab archives, you see immediately, that's been adjusted and it's available within the view from the notebook. Now let's say though that I made a mistake, I circled the wrong line. Okay, so that leads us into the power of the revision history and lab archives. So let's go back to this tool icon here this is going to be this gear icon, but we're going to look at the revisions at the entry level. So I can see my revision I just made up for 22 Eastern added deleted annotation. Then I can preview the original and I can say yes that's what I want I want to get back to the original version. So then I can click revert to this version. Let's go back to my clean version. Okay, so crisis averted. Okay, so now if I need to correctly make the annotation I can do that. But let's say I noticed that you know what I've uploaded the wrong image, I've got a more maybe up to date version of the document. So I'm going to go to that gear icon, and I'm going to delete it. I deleted the entire entry. Remember, nothing, no data in lab archives is ever permanently deleted. That's great news why because let's say I just made a big mistake. I deleted the file and I should not have. It's important, you need to get that back into my notebook. So we do offer tools available to bring that information back the way that we can do that.  I think it's important to know that this trash can contains deleted pages or folders and not deleted entries. My deleted entry if I want to bring it back. I could go to my little page tools icon there. I want to review I want to excuse me view revisions at the page level. The recent revisions are at the top. I can see my deleted item at the top and I want to undelete it right back up on the page now. So again, if I need to maybe correct the order I can use those arrows that are available there. So again, you've got that full revision history that's available to keep track of every change that's been made to the page. That's a great way to bring back anything that may have inadvertently been deleted. Let's go up to our activity feed. So this is a really nice project management tool. So if you want to see, let's say from the PI perspective, you're the owner of the notebook, what's been done in the notebook, why who win. That's when you can use the activity feed. So I had a quick little summary here of recent activity 13 comments, new course content, etc. This will not be relevant to the professional edition. Some of this has to do with the classroom edition. I want to open up that activity feed. And you were able to view the activity feed information across all of your notebooks were in a specific notebook. So let's say I want to focus in on my professional edition notebook because that's the one that we were just working on here. Let's have archives professional. I'm going to apply that now I'm able to view that information at the notebook level. And again, I can choose multiple notebooks. So all my recent activity, I can view that so if I'm the PI and say, okay, you know what Linda's doing a lot of work. Wow, why is Linda doing all of the work. Why aren't any of my other lab members participating. So that's the type of information, you know, I'd be able to find within the activity feed. That opens up in a separate tab so go ahead and close that and that takes us right back into our demo page. Next, let's talk about really important part of lab archives. That's access management. Remember from our intro slides we talked about the owner creates the notebook and then after that it's the owner or the administrator that grants membership access to the notebook. So let's cover how that works. In the next viewer icon, we're going to select notebook settings from notebook settings we want the second tab which is user management. Within notebook settings you have some some default settings that you can adjust here referring to comments entries and page signing for example. What we want user management. This page will also show you who has access to your notebook to see the access information if you're the owner or the administrator. When you're ready to invite somebody to your notebook, you just click on that new user. And you enter in the email address of the person you'd like to invite. Click add new user. By default, that new user is added to your notebook, you will see an email is sent to them to notify them. But also, when you look at the list here. Invite me at lab archives calm by default their role as a user. If I need to upgrade them to administrator I can do that maybe I need to change them to guest access. I can do that at any time. If you utilize page signing or witnessing, you can also add them as a member that has access to those tools. Also, let's say that that member leaves a lab year or two from now whenever it may be. I can remove their access. And it's important to note that when you remove access, you are not removing any of their work. They added folders entries edits, all of that stays there it's simply their access that you're taken away. Additionally, if you were the owner, you can transfer ownership here a PI, moving on to a new university leaving the particular project, you can transfer your notebook. We want you to consider of course to transfer to someone else that maybe perhaps the new PI maybe a lab supervisor for example. And that's again, access management where you can come in here at any time to invite or remove access to the notebook. So in addition to sharing an entire notebook, you can also give access to a part of a notebook down to a single entry. So where we can do that, for example, if you go back to the structure of the notebook. Let's say go to your demo page. You can do this from a folder page or an entry. I'm going to show you how you do this from a page. You're going to right click a page. And then you will see that you have a share option. It's available. So on that share feature, you can invite the person to that particular page, the similar to what we did before. Add in the email address and send a copy of that email to yourself. Now you can dictate are they going to have view or add access. This is inviting them as a guest to the notebook this in this level. You can also add a guest review or access. I can click to close. Now they will have access to that particular page only. I want to change that later. I can also go back to the page. I can go back to the share feature. I can see who has access and make adjustments to their level of access there as well. It also reminds me who has access. Additionally, I can do that same thing from the permissions as well.  First of all, that would be signing and witnessing. If your lab has a requirement for signing and witnessing. Sometimes that is because perhaps you have FDA CFR Part 11 compliancy that you have to work with based on funding agency requirements. So signing essentially locks the page so that no more edits can occur within the page. So again, when you sign a page, you essentially are locking the page in place. We also have an example where after a page has been signed and that would be done via the page tools if it's available. You can also witness a page. So it's kind of like two levels after a page is signed. Additionally, you can have a witness or approve or disapprove of the sign page. Last but not least, let's touch on exporting your notebook. So exporting your notebook is a way to download your notebook. You can either export your entire notebook or just portions of your notebook. So we go back to our skewer icon here. And under our utilities feature, we have our two export options, which include creating an offline notebook or sending your notebook to PDF. So I have some examples here of those options available right now. Your offline notebook creates a zipped file version of your notebook that's available offline. So your notebook is available. You can browse. You have the current structure of the notebook available. And also the attachments are exported and available to you as well. So it's an HTML version of your notebook. Then you have your PDF version of your notebook. So it's pretty, pretty straightforward here. We export your notebook available as a PDF. You do have a live table of contents is available where you can navigate to the specific parts of your notebook. Additionally, what's important to consider here, if I go to a different page, the attachments though, when the attachments function, you have a link to download them. That takes you to the original notebook where the attachment resides. You may when it's time to download consider both versions. Some people like that offline notebook because the attachments are pulled out and available locally on your computer. Other people kind of prefer the ease of navigation of the PDF version. But then consider also that within the notebook itself, you can download specific sections. So you could click to right click there and use the download feature, such as right here listed via the PDF tool to download as a PDF that particular page. So that takes us to the end of our live demo of lab archives. So in the time that we had together today, we demonstrated how you can organize your notebook using a folder page and entry structure. We talked about how you can add data using rich text entry attachments, Microsoft's plugin folder monitor. And then we also cover different data management tool to just tags and access management. And then we also have time to discuss exporting your data as well. So I hope that after this session, you feel empowered and ready to start using lab archives to manage your research. Don't forget about support that's available through our technical support team, as well as office right now, your local lab archives page available through Carnegie Mellon. So that URL just one more time is library.cmu.edu forward slash lab archives. From there you have additional help and you have your link to your local like data services library team that can provide you with customized consultation assistance and using lab archives. So thanks again everybody and don't forget email us if you need us at support at lab archives calm.