office anytime we've got a stock file. Oh I know. Chloe's office. Thank you. There is plenty right now in the clerk's office. That means I have to walk over there to make it worth it. Can you see my office? Oh wow. Oh we'll be there tomorrow Nikki. Well Larry will be there tomorrow. What's that all about Nikki? That's our event tomorrow. Oh I didn't know you were having an event. The amount of sugar has taken over my room. The sugar event. Are you going to announce it? Can I stop comments? Oh I can. Yeah I'm going to. No I don't want a lot of people there. Well now we know. How's that? And is someone going to announce the trunk or tree? What? Do you got that one? Yeah absolutely cool. Okay let's do it. There's lots to talk about so let's start. Oh Larry are you here? Yes I will start the webinar. All right we are live. Welcome everyone to our Capitalist City Council regular meeting. Before we get started Chloe has a few words to share. Thank you Mayor Brooks. Hello and welcome to the Capitalist City Council meeting in accordance with California Senate Bill 361. This meeting is not physically open to the public. Council and staff are meeting via zoom and there are several ways for the public to watch and to participate. Information on how to join the meeting using the zoom application or a landline or mobile phone along with how to submit public comment during the meeting tonight is available on our website cityofcapitola.org and on the published meeting agenda. The public can also live stream the meeting on our website. As always the meeting is cablecast live on Charter Communications Cable TV Channel 8 and is being recorded to be rebroadcast on the following Wednesday at 8 a.m. and on Saturday following the first rebroadcast at 1 p.m. on Charter Channel 71 and Comcast Channel 25. Our technician this evening is Alice. Thank you so much Alice and thank you Mayor Brooks. Thanks Chloe and thank you Alice. I'd also like to introduce Christina Burroughs who will be sitting in for our city attorney the massive Butler who was not with us this evening and if you can all please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God indivisible with liberty and justice for all. Thank you very much. Okay we're going to now move on to item two on our agenda this evening and that's a report out on closed session. Christina would you like to report out please. Thank you Mayor Brooks. We put a council meeting closed session for a conference of labor negotiators. Council gave directions to negotiators and no reportable action was taken. Thank you so much and nice to see you here. Okay item three is for additional materials. Do we have any additional materials? No Mayor Brooks we did not receive any this for this meeting. And any for item four additions or deletions to the agenda. I will note that we distributed a revised agenda on Monday. The only change between the revised agenda and the original agenda was the film permit ordinance was originally on consent and the revised agenda it is on as item eight E on tonight's agenda for discussion during general government. Thanks so much Jamie. Now for item five oral communications this allows time for members of the public to address city council on any item that's listed on consent or any topic within the jurisdiction of the city that is not on our general government or public hearing section of tonight's agenda. Do we have anyone in the audience or who has sent in an email that would like to address council this evening? Mayor Brooks I have a Eduardo Santana. You can there we go. Hi good evening. Thank you for giving me this opportunity and good to see you all. As you know my name is Eduardo Santana as you heard. I'm the program manager for Project Scout and Project Scout provides free tax services for seniors, disabled, low income families and individuals in the city of Capitola and has done so for many years. I want to thank you for your consideration of our community grant request and I wanted to provide you just a quick example of the work we do. Just recently I helped Mr. H he's a 60 plus client that was assisted by Scout right before the October 15th deadline to file for California for the stimulus of $600. He is a living in home supported service provider living in Capitola. Eduardo I'm so sorry to interrupt you this evening. We will be reviewing our community grant applications on item eight date is on our general government and you will have the opportunity to address council at that time. If you can hold off on your comments. This is just for things that are not on tonight's agenda. My apologies. Thank you. Okay we'll talk to you in a few. Okay anyone else who'd like to address council regarding consent or items that are not on tonight's agenda? Mayor Brooks I do not see any other attendees with their hands up and I do not have any emails for this topic. Okay so we're now going to move on to item six. This is staff and city council comments. Let's start with staff this evening. You sound far away Jamie we can't hear you. We know it's from our staff this evening. Go ahead and make it. All right Capitola Recreation will be hosting a Halloween movie event here at the Jade Street Park Community Center. We will be showing the movie Goonies and we will be hosting a Halloween costume contest for anybody of 12 and under. All youth in attendance will be receiving a goody bag a compliment of the chamber and we will be hosting that costume contest in three categories and winners will receive a prize. So please arrive at 6 p.m. notify staff if you are interested in the costume contest and then enjoy the movie which will be outside on the softball field and in open air. We hope to see everybody there. Good evening. So tomorrow the police department along with the Santa Cruz County Probation Department and the Santa Cruz County District Attorney's Office is going to do a drive-thru trunk retreat event down the Lawsonville fairgrounds. It's the Santa Cruz County Fairgrounds down in Lawsonville. The address is 2601 Eastlake Avenue in Lawsonville and we're going to be down there between 3.30 and 7 p.m. with our department with the other agencies with the drive-thru event for the kids. So we're really looking forward to it. Again anyone that can show up down there will be down there with a couple of our of our officers and some volunteers and it'll be a really good event tomorrow. So thank you. Thank you. Any other comments from staff? Okay let's move on to council comments. Would any council members like to share? Nice mayor's story. Thank you mayor Brooks. I just wanted to make a request for a kinder item. As many of you may be aware the city of Santa Cruz is taking steps to limit and restrict the number of RVs on their streets and I would like our staff to give us a presentation at one of our future meetings about the particulars of that particular ordinance and also maybe a report from Chief Valley about any issues that we may have experienced or an anticipated experience of due to the actions that the city of Santa Cruz is taking. So that's my request. Thank you. Thank you vice mayor's story. Council member Bertrand. Council member you're muted. Did you change your mind? Okay likely I can read faces and hand gestures there. Any other council members? Okay I'd just like to share that on November 9th I'll be having another town hall meeting and our special guest for that evening will be County Santa Cruz County Superintendent Dr. Ferris Fetbaugh who will be talking about the vaccine opportunities for students five to 11 and of other updates regarding the school districts in Santa Cruz County. And I also would like to add to bring back for for an item on the agenda too about memberships. If you recall during the the beginning of the pandemic we cut all discretionary funding one of them being memberships and so I'd like for that to come back and have council decide on whether we'd like to re-enter some of those agreements with our community partners. Okay so with that we'll move on to item seven for consent. So all items listed as consent will be enacted in one motion in the form listed below there will be no separate discussion unless one of you would like to pull the item and that will be addressed at the end of tonight's regular general government item. Would anyone like to make a motion? I'll move the consent items. A first from council member Bertrand to approve item seven through I. Do we have a second? I'll second. Okay we have a first and a second. May I have a roll call please? Council member Bertrand. I approve. Council member Kaiser. I. Council member Peterson. I. Vice mayor Story. I. Mayor Brooks. I. Okay that item passes unanimously and now we'll move on to items eight for general government and public hearings. Our first item is a for donations report 2021 and I see Mr. Melberg logging on. It's been a while since we've seen you. Yeah hopefully I can get this one correct finally after 19 months. So I just want to give a brief report on our donations and grants that were received during fiscal year 2021 so give me a moment to share my screen. All right can everybody see that okay? Yeah. Okay so as we're all aware the city capitol benefits greatly from the generosity of individual citizens, local businesses, nonprofit agencies, as well as other public agencies and in July of 2013 we implemented our donations policy which is administrative policy 3-15 which allows the city manager to accept and appropriate donations or grants of $5,000 or less to support existing projects and programs and it also established a procedure for acknowledging and reporting on those donations. So as far as the donations during fiscal year 2021 well we did receive a little over 2.4 million in donations and grant funding. As far as the donations that were values of $5,000 or less we were just under $39,000. The first one there says excuse me $27,000 so that was $3,000 that came in monthly it was excuse me sorry nine months this year three months in the prior year and that grant was given and could only be used for the PDK9 program so that was we retired a PDK9 officer and have a new one that we brought in and got trained and that grant helps tremendously with that or donation I'm sorry. We got about a little over $6,800 in various museum donations which was pretty good since the museum was was down most of last year I wrote during the fiscal year. We also got $1,000 for junior guard scholarships from the junior guard parents club. $22,250 for junior guards and camp capitol scholarships which was used for registration fees from the public safety foundation. $1,730 for the Esplanade water fill station which was donated by Matt and Jill Arthur. On the grant side of things we got 2.3 we received 2.39 million in grant funding consisting of just under $43,000 for the 41st avenue adaptive control project which is getting ready to well we're trying to work with CalTrends on that that came from the Monterey Bay Air Resources District. We received just under $1,600 from the U.S. Tennis Association as a recreation grant and that was used to buy some three custom rule signs, a touchless hand sanitizer, a bench and an outdoor bulletin board. We also received a little over $500,000 from the Santa Cruz County RTC for the Bromer Street project if you remember that was a complete street project and that one came out really well. We just under $198,000 for park avenue storm damage from California Department of Transportation and then $300,000 from for community power resiliency from the state of California that will be programming towards a city hall solar project that we hope to kick off here in the near future. We received $7,500 that's a safety grant from our insurance JPA in Beja which we use for COVID safety equipment. We received $5,000 for recycling grant from the state of California that's an annual grant and even though with COVID going on we were still they're still funded that grant so we're happy about that. $10,112 on the local hazards mitigation plan came from FEMA. That total grant was actually around $42,000, $43,000 this was just the last piece that came in during 2021. The other $32,000 or so came in prior year. We received just under $125,000 in CARES Act funding from the federal government which was really used to reimburse for COVID related public safety expenditures we had during the timeframe that the CARES Act was applied to we had about $400 to $425,000 of expenses so that's helped offset some of those COVID related public safety expenses and we received just under $1.2 million of American rescue plan funding from the federal government. That is coming in in two installments so we got the first installment we actually received it in July but our instructions were to look it back to fiscal year 2021 so we'll have 1.2 this year and we should receive another 1.2 around July of 2022 and that's for COVID revenue replacement and currently we have all of that $50,000 of that program to the work project. If you recall last year we normally program a lot of our measure F funding towards beach and work projects and we didn't do that we cut that out when we were cutting all of the non-discretionary expenditures last year so we replaced that funding that we would have gotten normally that would have been programmed out there and we also used $50,000 program for a band transportation band for recreation we're still trying to find a band at a workforce but we have that money sitting there for that and then finally the Prince of the Capitola Library if you recall they began raising funds before we started construction of the library in November of 2018 and they've raised over $600,000 which is pretty impressive and that's net of their fundraising expenses they had about I want to say $35,000 or $36,000 of expenses that they incurred to raise those funds and that's that it's a little over I want to say $601,000 of net but what staff is planning on doing is coming back with a complete report for the library fundraising campaign where we can recognize the friends for all their efforts as well as there probably had to be over a couple hundred donors between just straight donations and the favorite project there was a lot of donations so we'd like to do that when we return to interest in meeting and that actually completes our reports and the recommended action is just to receive the report but I'd be happy to answer any questions again. Great any questions from council? Okay seeing no questions we can take this to public comment so I'll open this up for public comment if you'd like to make a comment send an email now to public comment at ci.capitola.ca.us or to speak please raise your hand now by clicking on reactions down below then clicking raise hand in your zoom application or by dialing star nine or star six on your landline or mobile phone our moderator will unmute you and you will have about three minutes to speak. Mayor Brooks I do not see any attendees with their hands raised on this item and we do not have any emails on this item. Okay so we'll bring this back to council for further comments and a vote right doesn't need to vote because even though it's just to receive no I'm seeing I need some clarity Christina Jamie somebody. So this item is on your on your agenda to just receive and file the report so I think the action would be to receive the donations and contribution report. Okay so we do need a motion to accept staff recommendations to receive the report. Councilmember Peterson I'll move the staff recommendations to receive this report. Yeah I'll second. I think we have a first and a second from vice mayor's story we have a roll call vote please. Councilmember Bertrand. I am. Councilmember Kaiser. I. Councilmember Peterson. I. Vice mayor's story. I. Mayor Brooks. Thank you. Just keeping staff on their toes tonight. So thanks Jamie for jumping in there. Councilmember Peterson. Yeah I just wanted to share before we move on to the next item that I am an uncompensated director on the community action board so I will be recusing myself. Okay. Councilmember Peterson will be stepping away. Vice mayor's story. Just as a point of order I thought we were going to do the stem ordinance under 8B. Did I hear that wrong? 8E. Oh I'm sorry. Yes I did hear that wrong. Well with that I will also announce that I have a conflict on the grant applications to the community action board as my spouse as an employee of the community action board. So I will as well. Thank you. Thank you vice mayor's story. So we've noted vice mayor's story has stepped away and councilmember Peterson. We'll just wait. We'll wait. Vice mayor's story for you to step away from your screen. It's so tricky to do this virtually. We'll see you later. All right. Okay so I'm going to turn this over to staff. It looks like Mr. Lorenz this is you. Yes thank you very much Mayor Brooks. Let me share my screen. You can see it. See it okay. And yes now we can. Great. So this is a report on the staff board presentation on the community grant program specifically the community action board. This is a we're taking the community grant program and we have three different items following up but I kind of want to give the overall the situation. So city council approved the community grant program as part of the fiscal year 21-22 budget. There are two pieces of funding 125,000 dollars from the general fund and approximately 49,000 as a dedicated percentage of the transitory occupancy tax for youth and childhood programs. This was part of the the vote for the tax. The subcommittee met over zoom and they recommended following base increases of 7% for programs funded in 2019-2020 which was the last full grant cycle. Also the community grant program regret subcommittee excuse me recommended additional increases for some agencies based on program specifics the community need as well as COVID-19 impacts. In addition the subcommittee recommended providing some funding for programs that had not been funded in the previous cycle. So the community action board of Santa Cruz County CAB is considered separately as you mentioned due to remote interest of two council members. The request was for 7,500 dollars for the rental assistance program but I want to also point out that in the 21-22 city budget the city council approved a $1,500 amount that is separate from the community grant program for the rental assistance program. So that's in addition to whatever the CAB gets approved for in the community grant program. So the subcommittee recommendation for the action board is a 7% increase from 2019-2020 which would mean $1,567 from the general fund funding because it's not for the dedicated youth and childhood programs and this is from the general fund for CAB. So at this point I believe council member Bertrand would like to kind of go over the process in the background for these recommendations? Is that correct? Sure can you hear me? Yeah okay I'm here. So Commissioner Kaiser myself via Zoom as you mentioned and we did review the various programs in particular for the community action but basically we thought that part of our process right now is to review how we give grants and that has been suspended because of COVID and so we thought in terms of the 7% so that we're consistent with our past actions basically that's designed to be cost as you know cost increase because of rising cost basically for anything and then the next thing is we didn't want to make big judgments and big steps right now because we still need to see what the city council will guide us in terms of process and policy so that's for this coming year to decide. So Margo I think you want to make some comments too. Thank you yeah that in a nutshell is sort of our approach here when coming up with how to move forward with different programs. We you know we kind of toyed with some numbers five percent is where we started and then we were like okay well let's dump it up to seven we have the budget things like that. I think as far as CAB goes we we're pretty pretty set seeing as how we already have some of that money coming from the general fund that's already been approved and I'm sure we'll go over this again but just stating that moving forward this means we are sort of restructuring this program so we are wanting to not dive head in with these large lump sums going into a new program for grants just to make sure that we are not starting at a place that we can't really move forward from the next time around when we're restructuring this program so that's kind of what we came up with but again like Jacques said looking for feedback or questions if there are any thank you. One more comment to make should have mentioned this earlier so we came up with still a surplus of funds from our general fund based on what we normally grant and also the same for the youth fund and noting that not many people applied for grants this time it was quite remarkable being that we've been in the pandemic we thought we'd get more grants and so we didn't so we thought of a way to push this back to the COE to come up with programs that excuse me yeah the COE so the particular emphasis there would be education efforts for the youth of this community since that is a major thing that we're pushing for is programs for youth and then for the youth program itself that would go back to staff to try to see if there are other programs again educationally focused for the youth. Okay I don't have any questions yet for this particular item I'll need some clarity when we get down to the bigger item and we can talk more clearly about that I do have some comments but before we get to that point and a vote we'll take this to public comment so now this is the opportunity for our public to email at public comment at ci.capitola.ca.us or to see please raise your hand now by clicking on reactions then clicking raise hand in your zoom application or by dialing star nine or six on your landline or mobile phone our moderator will unmute you you'll have up to three minutes to speak and again for our audience this is just for the item for CAB and their particular grant request we will have an opportunity to address the other grant applications later. Larry? Oh there you are. Yes Mayor Brooks we have Paz Padilla. Okay. Good evening Mayor Councilman members I am Paz Padilla director of the community action board homeless and prevention and intervention service along with my colleague Elizabeth Sanchez program coordinator. We are pleased to be recommended for community grant funding for the year 2021-2022 funding cycle for CAB's rental assistance program. As you know CAB has been the county's designated nonprofit on high poverty agency for more over 55 years with rental assistance programming for over 30. We've had a long-standing partnership with the city of Capitola to provide rental assistance to avoid eviction and homelessness for the most vulnerable residents including the low income families with children, seniors and disabled households. Typically households come to us needing assistance due to changes in family composition, job loss, unexpected medical or other critical household expenses. During the first year of the COVID pandemic we saw 50% increase in calls for rent assistance and ended up serving 10 Capitola households in 2020. In 2021 to date CAB's RAP rental assistance program has assisted six Capitola households with rent assistance which benefited 18 people including seven adults, 10 children and one senior. CAB is also part of the local partner network to provide application assistance for local residents to apply for the federal state emergency rental relief through housing is key. One household assisted this year with the help of the city funds was a low income capital of senior and recent widow who needed rent assistance due to the expenses associated with this white passing. Thankfully with the city support we were able to assist and support this gentleman and help him retain housing during such a difficult time. These are the types of hard-wrenching situations that we hear from community members. Thank you, thank you, thank you for your continued support and collaboration to help vulnerable Capitola residents stay safely housed. For more information about Capitola assistance program or Capitola residents please contact us at area code<PHONE_NUMBER>. Okay thank you so much for speaking. Any other comments or emails from the mayor Brooks I do not see anyone else with their hands raised on this item and I do not have any emails. Okay so we'll bring this back for further comment and a vote. Any comments from our council members? Thank you guys said it all at the beginning. Okay so what I'd like to share is you know after reviewing this I most certainly hear what you're saying about the increase using the COLA kind of practice that we've done in the past and but I'm deeply concerned about though is that we are seeing our community grants slowly diminish over time and I'm talking about the big pot of money that council has started with when I began. So we started back in the day gosh shock I mean 250 thousand dollars and now we're only looking at you know the 125 or 150 whatever was and at this point we're not even utilizing all those dollars and that really concerns me because it comes out of our general fund and the further we get away from utilizing those dollars that council prioritize on extending on community grants the further we get away from supporting our social services and that's always been a priority priority of mine I know it's been a priority of council member Bertrand and the senior services and supporting a lot of the organizations here and so even though there are other things in place right that we have this additional rental assistance program we know that the rental assistance supports sunsetded in our in the state and that we are going to see a huge influx of people needing more support and that's what CAB does for our community and so there's going to be a gap in time when from now probably in the next couple months because it just been said that there's going to just be a higher demand for support and so I would like to to share that I think we should be funding all of our all of these requests because we can and that's because that they ultimately are fulfilling these social these these needs in our community that that are just so important for for all members and because we also have the money you mentioned that there would be a leftover pool of funding even with your plan but even if we moved on to funding the entire program all of the programs for requested including this this item here for CAB we would still have extra money to utilize for other ideas again my major concern is that the further we get away from really say using the funding for our community grants as stated using the whole pot and I understand people did not apply but those who did are supporting the most vulnerable populations like CAB so I would highly recommend at this point that we kind of open this dialogue to see if you guys are open to fully funding CAB for what they've requested tonight because that's the only item I can talk about for now and then we can continue the conversation for the next item I'd be open to hearing what your thoughts are councilmember Kaiser thanks mayor um Larry do you have access to the the last year's amount and then the requested and then okay yeah look for that item let me open let me let me do that I don't have it separated out sorry yeah I showed up on that earlier okay I can I can um so the so you wanted the 2019 award was one thousand four hundred and sixty four dollars and so and then the the this year was fifteen one thousand five hundred and sixty seven dollars and what was the requested they oh I'm sorry the request was for seven thousand five hundred oh got it okay I think this was Jacques maybe correct me if I'm wrong this is maybe one of the ones too that we had even thought about even at least meeting like halfway on that request um but I don't and what I would encourage if I may what I would encourage you to think about is not this like meeting halfway it's the bigger picture the bigger picture of what the city of capitol council members prioritize as our community grants funding we said we are going to give this amount of money away and from the looks of it we've had these organizations step up go through the process we know that they're fulfilling our community's needs we know if there's 10 residents in capitol who need rental assistance one thousand dollars goes to one you know one month's rent you multiply that by 10 as our presenter spoke of you know that's going to go much further and they're going to be able to support more and then in addition to the pot of money that we have so it's a bigger picture it's it's for me it's not about colas and it's about what we prioritize as uh in in supporting our social services request and needs in our community and you know I don't think our they should be at fault because they only got a little bit last time and they're asking for more this time and we are going to be implementing a process and they're everyone is very well aware of our process because we've been talking about it for so long and and reaching out to um partners to better our grant application the county's doing something very similar so in in um response to your concerns of well they might not they they'll be super bummed you know they don't get it all they know it's come we've been talking about this for a long time and we'll have a better sense of measurement and goals and we'll be able to use that as a tool for next time but right now we have the money who knows if this pandemic gets worse who knows if we don't have the funds for next year we have them now and I think we really need to um step up and say you know we hear you these are your needs and we're here to support your program okay okay so when I'll go ahead I'll go ahead and make it uh I was going to make a motion like I'll met before I do councilmember retrant yeah no I hear you mayor and um I've been part of multiple efforts to reallocate and how we do our funds to community grants and such and so we're again at another juncture basically and um yeah there's there's needs all over the place in this community as there is in any community and the needs for cabs are um in a way that's equally at the table as other needs and the one thing that bothered me a lot was that it seemed very few people were made aware of our grant program and the applications were few and it would also surprise me that you know a lot of people jumped up the requests considerably um and problem that I'm concerned about is how many people even knew about our process this time and so that was the reason why we set aside these extra funds they're not extra they're part of our initial grant in the general fund so that we could reach out again to the community there's other groups out there that would equally need the funds as cab or any other group that actually needs to supply things that this community finds it hard to meet so in a sense I'm not saying let's not give the money out I have been fighting this battle for a long time against other people that were on the committee commission excuse me city council before your time and it's just the process this time just seemed to have been short-circuited the wrong way and I don't know what happened so yes I agree you know we've been supporting rent supplements we do it in a variety of other programs not just with cab and it does meet a good need I have to admit I don't disagree with that but like I said I for some reason I think a lot of groups were not informed properly about the monies that we have available and I don't want to short-circuit the program so that these groups don't get it and other groups get by a bit more that just doesn't seem fair to me the other thing is that I'm beginning as I grow older I'm beginning to think more in terms of paying things forward so use programs whether it's for education providing a step up for kids the earlier stage in the life which has been proven by multiple studies to be the best time to save families the troubles that might occur if they don't have the funds and the resources at an early stage and the things that would develop in a child's life because those things are absent and so I'm thinking that that's something I'm going to push for that's something I actually ran for when I ran for the city council last time to focus on youth and youth programs and so I don't want to establish new how should I put this new what is it well let's go back in history the way this program started was everyone threw in something you know let's fund this for 5 000 let's fund this for 200 let's fund this for 10 000 whatever it was you know it wasn't part of all those things and it became sort of a legacy the capitol had just kept adding to each year each year and there was no real rationale except that we all agreed that capitol we wanted to be a group that would support things in the community so I don't want to jump in with a new set of legacy projects you know I think that we made the bold move um I forgot how long ago it is now like you said mayor we've been talking about this for a while but we made the bold move to actually come up with the rationale for what we as the city of capitol and the residents who put the money into our care want to have for this community and these will come out of discussions that we'll have next year and so that's why you know I felt comfortable with my recommendation and that's sort of how I feel and yeah I appreciate that and um what I'll just add before I make my motion is that you know we can't fault those who did apply who asked for the money we can't fault them for knowing about the availability for our NOFA for our for our grants we do this every year um we to your point council member Bertrand and um and I really appreciate you saying this about the student we would still be able to fund if we were to give everybody what they asked for we still end up with a significant amount of money at the end of the day to continue to reach out to fund education programs to do whatever we want there still is a significant amount of money left over even if we were to fully fund um everyone's request um so that's why I'm comfortable with making this motion today of saying let's fund them we know there's a need we know that the um that the eviction notice our evictions uh rental safety clause on the state yeah we know that it's sunsetted we know that there's an immediate need in our community for our seniors for our families and if our families don't have houses then there's going to be no kids to support so um this is just really important to me it's really important for me to continue fighting to keep all of this money and to use it all because we've worked so hard and thanks to your hard work council member Bertrand on doing this so that's why I'm comfortable with making this motion to fully fund cabs request at 7500 so um I'm going to make that motion tonight um and ask that one of you support um my request any other comments or questions about that council member kaiser thank you um I was under the impression that if we gave the amount that we had allotted for grants would basically just be washed out as if we gave everybody everything that they're asking for like 100 125 and the total requesting amount if everyone got what they wanted was 89 so therefore there would be leftover money is that larry you're shaking your head I thought that's what I read no I'm sorry um I I'm not sure where that I have to go look the the total request I mean I mean specifically I don't know if we the total amount was 169 thousand for all the requests so the people that we're seeing on and I have to be careful because we're only on cabs the request was 7500 so let me just ask this question are all of the applications that let me ask this question because I believe I can ask this I have to be careful council members just because of my complex for the next item um are all of the did off did you as a subcommittee agree to fund all of the or at some to some degree find all of the requests are some of them left off the table completely where some of them left off the table completely everything gets partially everything gets okay done for the old ones and then the new the new ones do get money to start on their program so we we did not deny people their request right but maybe not up to the amount that they wanted okay so the other recommendation is that we actually look out there there's a lot of programs of people that have equal issues as cabs that you know for some reason they didn't hear about it I just want to make sure I want to make sure I have the right information though so we had a because then I'm barking up the wrong tree so forgive me I know that we had a spreadsheet of information our budget was 125,000 is that correct Larry 125,000 for general fund and 49,000 from the youth so let's let's not talk about the youth programming let's just talk about the 125 and for all of the programs that requested funding you add them all up and that's totaled 89 no I'm sorry you know the problem I mean I'm just going by that the there were more out in requests in the youth than there was funding availability so the amount just in there is 62,000 but the amount requested that we have itemized is not youth programs is 106,956 so we had to make some choices basically I'm a little perplexed because so 106,000 is in the regular community fund or just the community grants no kids if we funded everyone what they asked for it would be 106,000 and so is that correct Larry yes and so a program that we identified is not youth programs okay so 125 minus 106 leaves 18,000 is that 19,000 or 18,000 it's actually closer to 18 because it's 956 so if we funded everybody what they requested including Cal that's 7,500 so I'm going to tread back lightly because again I'm trying to be careful here so if we did that that would leave 18,000 to go back in a notice of funding availability and NOFA to the community or whatever you guys were envisioning we can talk about that later I'm so comfortable with that amount of money 18,000 is a lot of money to to continue to give to organizations that may or may not have known about this particular grant cycle so that's a substantial amount I mean that funds a lot that just funds non-profits sometimes entire programs you know completely so I'm comfortable with that is that an authority for our council members here so Margo that answers your question so 106,000 if we were to do this if I were to approve for Kat if my motion if I receive a second on that there would still be a conversation later and there will still be left over funding council member Kaiser I I completely understand and I just think where I was coming from and I'm pretty sure where Jock was coming from as well is is if we're meeting all of these expected amounts or asked for amounts where do we go from here it in the long term and in the years to come sure is it setting us up for this position of like oh well they had the money and we asked for this amount and they gave it right and then the next year whatever so that that is where I I drag my heels a little bit and and so I don't know if that's just me being like frugal or conservative I'm not really sure I just think that we were sitting there and we were looking at a big like spreadsheet of all these other different places that are also asking for money so we were trying to come at it in the most fair way possible that we felt comfortable with you know so so I don't know I don't I don't know if I support giving the full act to be honest okay if I may answer those two concerns no you're not being frugal because city council prioritized 125 thousand dollars for community grants we used it used to be 250 thousand dollars right that we used to say and now we're down 125 and it's because of conversations like this where we were so worried about processes that we we kept cutting ourselves short and which means that our community was receiving less and less and less and that really scares me because we're at the same juncture about your concern about let's just say cab gets this money and then next year they don't nonprofits are responsible for their budgeting they understand that grants are one time we're also working on an entire process and so this process for cab for next year to apply would be that they would have to fill it out they can most certainly ask for that money but if we don't have it and there's other community needs this new process that we're adopting that we're going to be following protects us from that right we're we're going to have it's a data-driven process that says you know this is X Y and Z this is how we divide the funds up this is what our community needs in seniors and kids and etc etc but this is the opportunity right now to utilize the funds that we allocated completely instead of holding on to it because if that just sits in general fun and it goes nowhere it doesn't go to our it goes it goes to nobody right it gets circled back and that concerns me councilmember Bertrand I see your hand but I do see Jamie stepped in are you okay with me really said to Jamie real thick it looks like sure okay almost forgot what I was going to say thank you ma'am Brooks I'll keep this relatively short I've just been hearing some discussion about the fact that our sort of bottom-line number our community grant program um has gone down over the recent years and I guess I want to just push back on that a little bit you may recall that we shifted I think it was gray bears community bridges and second harvest has the community grant program to be funded by cdbg funding and so that was the significant that was the reduction nobody got caught in that it was just shifting the funding to another spot and then in addition all the youth funding previously that was in the community grant because we now the youth dedicated funding has moved somewhere else so there hasn't been any winnowing in or reductions in the overall amount of money the city has allocated I just want to be clear about that thank you Jamie yeah and I mean and that still doesn't change what we have on the table today that we prioritize to utilize for community grant programming councilmember Bertrand so with that clarification that we're basically funding the same amount which is half different program setups and general fund so um one thing that I realized and that's why I went back to history is legacy amounts greatly influence the discussion for the next year and you know what I did my master thesis on for public policy one of the focuses was that strong community programs don't depend on grants as much as they do community focus and response to community needs and community engagement so what we do is provide money to help them through their year so that's one point the other point is and I feel strongly about this this process for some reason resulted in fewer grants and larger asked by the people the people who did put in grants not not all of them but by and large a lot of them just jumped up their grant asked quite a bit and you know this is totally different than what we've used to do you know we give incremental grants so that we keep helping the program stay alive and do what their mission is in the community um that's why I'd like this money to be available for our staff to work with the community and come up with the grants grant possibilities that are still out there there's a lot of this this county actually has a lot of nonprofits that do good work on all sorts of things just like cap and for some reason they weren't notified maybe they were staff stressed because of covid but I think they need a chance to put in a grant request and get some money from the city of capitol so we did fund all the grant requests that we got we just didn't feel it as much as they had asked so we are helping all the programs that ask for money we just did not help it for as much as they asked they can continue their programs they'll be useful for um hopefully uh excuse me the newer programs that ask for money we funded those also and part of the issue for us is we don't know how they're going to use the money because we don't have that history so we're hoping to find out more about it later but that's a different program than cap so um that's one reason why we held back the money not because we're um stingy or not because we don't want to fund things capitol has a history of this and I've been on this since my involvement at least 12 years of being involved and I stick by that but for some year for some reason this year we did not get a lot of requests like last year's and um that bothers me a lot so to me there's a lot of people that left out of our process who in the past have made applications and used our donations to further the programs and that bothers me a lot so because they didn't have that chance for whatever reason I don't want to be able to not be able to give them some money as a matter of fact our recommendation is so that we restart this program so that we could actually give these groups a chance to get funding for their programs and serve the needs of this community. Councilmember Kaiser. Thank you um so I I would like to make a motion um to sort of sort of ride the line here and um give cab that the half amount of what they're asking for and so it'd be around the 3,500 I believe Larry, correct me if I'm wrong um and that way we are still keeping some of the the ideas that Jacques and I had put forth during this and but also giving a little bit um as we go so that's my motion. I'll circumnaut.  Just to be clear half is 3750 if that's the motion just to make sure everyone's on the same page. I never said that math with my strong feet. So we have a first and a second to approve 3750 dollars. I appreciate the two of you trying to find a middle ground. I hope that you can understand the broader picture for me and really how this is important. Even again 18,000 dollars if we're to fully fund all of the programs including cab is a significant amount of money at the end of the day for nonprofits. I don't want to blame staff for not doing their part on advertising this. Again nonprofits know that when NOFA's come out this is their responsibility. We do this every year. There's been money out there's money put out on the table and I don't think it's their fault. It should be at nobody's fault and not our staffs and nor is it our the fault of it shouldn't be put on those who actually did the work to apply for a grant. It takes a lot of time, a lot of effort, a lot of staff time to apply for grants and the fact that the people who did so they shouldn't be at fault because they're the ones who knew about it and did the work. I'm not saying anyone's at fault. I read all the grants. I'm not sure. I can talk to you offline about what I thought about the grants applications and what the material was that I read but there are groups out there that for some reason COVID perhaps you know because staffing is so much reduced and everyone's at home most of the time so you know I don't know what it is but this year they really bothered me that there weren't those number of people at the table asking for our support in their programs. I think that's a real that's a real loss to the community in general. Okay so then I'd like to make a friendly amendment to the motion if within a certain timeline our usual NOPA timelines if the if there are not additional again if the funding is that left over if it happens to the 18,000 or whatever it is at the end of the day then that you as a subcommittee circle back and that you fund the folks that actually put the request and then that the money doesn't just sit there stagnant. Yeah that is definitely something I did actually ask about this and if that is something that has been done or is like a normal procedure where typically it is not like a double grant throughout the year but I'm fine with that for sure because I think here we're giving the chance for people to you know either come forward and figure out that there are grants available and then it will allow us to to beef up the grants moving forward if that money is not claimed. Yeah I'm not talking about I'm not talking about the next cycle so we have a motion on the table for a first and a second for the for this I'll do a roll call and we can go um that was just my let me just back up that was just my request for this particular item if funding is not utilized at the end of the day that will revisit CAB, Christina. I was just asking you to clarify is that you were just talking about revisiting the CAB application. Correct and so we have a first and a second for $3750 exact to go to CAB council member Kaiser that was your motion and we have a second from council member Bertrand does that sound right to the two of you? You mean the math is correct. Okay so let's have a roll call please. Okay to clarify Mayor Brooks would you like them to would you like to see if your friendly amendment is expected by council members Bertrand and Kaiser as the first and second? I'm so sorry council member Kaiser agreed I mean I need to make sure council member Bertrand you were on board with that. Don't agree with that this is after the clarification this is for CAB. Yes thank you. Are we all comfortable Chloe if you have what you have Jamie or I just wanted to have my uh Jamie sorry to interrupt go ahead. No Chloe please go ahead I was going to seek clarification on the motion as well. Okay thank you I just jumped in a little fast uh that I can't see anyone so it doesn't help so I'm clarifying that the original motion is to fund CAB for $3750 and the friendly amendment to if at the end of the day upon ANOFA if there is leftover funding at the end of the evening and no one further applies the subcommittee will revisit funding CAB further that was accepted by both council member Kaiser and council member Bertrand I can do a roll call vote if that is correct. What did you mean by the end of the evening? There's there's two further items regarding community grants to be discussed. Her friendly amendment my honest event why don't you repeat your friendly amendment. Sure so so there will be no matter what funding that is not going to be expended no matter what decisions are made with CAB and moving on with those other items that I cannot talk about there will be funding that will not be utilized that funding from what I understand is going to be going out to the public for ANOFA that's going to go out for additional nonprofits to apply for let's say that those nonprofits apply and all of those dollars are not expended so yet there would still be leftover money so that would be in some time period like we give it to months or whatever yeah whenever it is I would just like that you revisit CAB if there's leftover funding that CAB can utilize that they don't need to apply again and go through this long this process that they've already applied that they would be considered. Yeah okay well that makes sense I mean we we can make the effort advertise in the newspaper you know do all the things that Chloe and her department does to let people know and you know if we don't get those applications then you go back bill wherever we can I in general I don't mind that principle for every one that's applied. Yeah I just can't talk about every other one unfortunately. Jamie your hand is raised. Yeah I have a suggestion to maybe simplify this so that everyone's clear about what's happening and staff has some clear direction we haven't made any determination about issuing another NOFA for them for the funding for the nonprofits so maybe at this stage the best motion to make would be and please feel free to correct me if I don't have a correct is you're authorizing 3750 tonight and if at the mid-year budget the remains unspent funding in the community grant program that you revisit the allocation to CAB and then if at the end of the day you end up making a motion to direct staff to redo a NOFA we would have gotten through all that process by then but at least then we have a date of when we know we're talking about the additional funding for CAB. I feel like we're saying the same thing so sure if that's clarifying it for staff perfect okay. Thank you everyone I appreciate the clarification so I will call for a vote is that all right Mayor Brooks. Yes please let's do this. Great okay Council Member Bertrand. I agree. Council Member Kaiser. Aye. And Mayor Brooks. Aye. Thank you. This item passes with not so much confusion and much appreciation for the subcommittee thank you very much for hearing me out. Okay Council Vice Mayor Story, Council Member Peterson come on down. I was watching the prices right as earlier makes me feel that exciting. Jamie your hand is still raised do you need do you need us? Okay. I'm good. No that means no. Okay so for this item I'm going to be handing this over to Vice Mayor Story because I am an uncompensated member director on the Board of the Monterey National Marine Sanctuary Foundation so I will be recusing myself on this item. And Mayor Brooks before you before you leave may I make maybe make a suggestion or a request and I was wondering if the other council members would agree with me that maybe we should take item 8D first before we consider the item 8D since 8D is kind of looking at the big picture and that would provide some guidance on 8D. Unfortunately I've checked in with our attorney on this and because of the consulate we have to do that in this order because it could have weight on the decisions that are made and Christina I see that you've unmuted yourself and you can take it over for the legal use aspect. Mayor Brooks you've pretty much covered it the safest approach from a legal perspective since there are so many conflicts here is to consider the individual grant first and then consider the the bulk grant at the end. In other words Vice Mayor Story I tried. That is. Okay so I'll be excusing myself and handing over item 8C to Vice Mayor Story. Thank you Mayor Brooks. Let's proceed then with 8C the recommended action or the subject is determined award amounts for community grants for the Monterey National Marine Sanctuary Foundation and I'll ask for a staff report. Thank you Vice Mayor Story. I'd like to share my screen if that's okay. Everyone can see but this is a part of the community grant program. It is specific to the request from the Monterey Bay National Marine Sanctuary Foundation as those don't have the separation the community grant program was part of the approved as part of the fiscal year 21-22 budget and included $125,000 from the general fund and 49,000 from the dedicated TOT of the TOT tax for the youth and early childhood programs. The basic subcommittee recommendations were for a base increase of 7% for programs funded that were funded in the last cycle in 2019-2020 for the two-year you know cost increases. Additional increases for some agencies were based on program specifics in the application the community needs in the COVID-19 impacts those were some of the things that were considered. All funding or even those who had not applied before were funded as part of the program. So the Monterey Bay National Marine Sanctuary Foundation is a is a new applicant. Mayor Brooks is refused to and this is being considered due to remote interests. The organization requested $10,000 for general operations. Subcommittee after reviewing recommended $2,000 from the general fund portion of the community app program for Monterey Bay National Marine Sanctuary Foundation and so at this time I believe Councillor Bertrand would like to kind of give a the overall process in the background for the subcommittees recommendations but that's okay. Immuted Jack. So this was a special circumstance because it's a new program and we don't agree with the Monterey Bay Marine Sanctuary Foundation and so it is a well-respected organization if you look at the board there's some rather significant members of the community very wealthy individuals that can support the general of financial requirements of this particular program. So we thought that grants to get started to see what the fund does with the money that we give. In general it's not centered and capital it doesn't directly influence people residents of this community but that's not the sole purpose of why we give grants. So we wanted to give something to them to get started. It's a new group for us never participated in our grant program before and this would be the start of I guess a new relationship with a new community foundation that we're supporting. And Margo did you have any comments yourself? Hey yeah no that's a great summary basically sort of looking at this as a jumping off point thing is how we didn't really have any any facts or any other grants to go off of from years prior with the Monterey Bay National Marine Sanctuary Foundation. So this trying to stay in line we kind of just said a lot of this earlier but trying to stay in line with being fair and trying to make sure we know kind of where the funding is going especially with a new a new program like this. That's sort of what led us to the choices that we made. Thanks. Does that conclude the staff report? Yes at this point that's for this for this item that concludes my staff report with the recommendation. Yeah and the committee report thank you. Other any questions from other council members on the report? Hearing none I'll last um what's the mission of the Monterey Bay National Marine Sanctuary Foundation? Our mission is to leave a thriving Monterey Bay National Marine Sanctuary to future generations by protecting wildlife and biodiversity, raising sanctuary visibility and awareness and inspiring the public its stewards. As a little comment we have a discovery center in Santa Cruz that does education outreach. The visitor comes to Santa Cruz. This is a building right at the foot of the wharf. I was supporting Keely in one of his programs at that time and he took me to the opening ceremony. Well visited, tons of people come to that. It's sort of the same mission but it's very educational and so there's a lot of people that can see things, be educated and also I think thousands of people go through there in the course of a month are definitely exposed. So just again our mission is to leave a thriving Monterey Bay National Marine Sanctuary to future generations and then they have activities to support that. Is there specific objectives that are related to the city of capital? Well Margo could talk about that a little bit too but we felt that there's groups in this area that's why brought up the discovery center in Santa Cruz and one of the lenses that we were thinking about because our discussion sort of lent in the direction of how we're helping kids and there's the Marines Museum, there's this discovery center, there's many programs that we think we could actually fund would probably help kids and get them involved. A little side note, my daughter for a couple of years worked with the Saber Shores and the surf riders group, collecting samples and stuff like that to her school here in Capitola and because of that experience she got interested in water issues and right now she's a civil engineer working on water projects and this is the kind of thing that I'm talking about what I'm saying we need to do things that pay it forward. Our youth and the families that support the kids that they're trying to raise need help and it's becoming more apparent to me when I read the news and look in the reports on TV and stuff like that our youth is being impacted greatly because it's pandemic and the families that need support because of that the supply needs for the kids and part of it that a lot of people forget is just education. Education is one of the main ways that people can raise themselves out of poverty, provide a better life for themselves and for their future families that they so choose. Thank you for that. I just have a follow-up question for staff was one that did the application request a quantifiable units or objectives related to the city of Capitola? You know my first story I don't believe so this request was for general operations it wasn't specific I mean they did say that you know it does help with tourism and it does serve they had put every you know potentially serves all Capitola residents but it wasn't anything specific to Capitola. Thank you Larry. May I answer that question a little bit Vice Mayor? Sure go ahead Jeff. Thank you so they wanted to sort of answer your question and so in an indirect way these are for general operating funds but I was encouraged by what they said in the last sentence they will also support staff time to search for and apply for grant funding for specific education programs and resource protection efforts and so this is what Margo and I are talking about when we say we need to find out how these programs operate and we want to know what is going to be the relationship working with them so if they say they're going to use this money to help do some grants I think that we should partner with them and this would be a great way to meet some of the needs of our youth and our community itself. All right thank you Josh. Are there any other questions or follow-up questions from Council member? Yeah I see Councilwoman Peterson. Go ahead. Thank you. I just wanted to confirm there's a lot of discussion right now about whether or not this is relevant to the city of Capitola but because we are on the shoreline of the Monterey Bay National Marine Sanctuary does that not pertain to us directly and I'm not sure if this is I don't mean this to be a rhetorical question but maybe if we could just get like a thumbs up like we are on the shoreline of the National Monterey Bay Marine Sanctuary correct? Yes. I'm going to make sure I'm on track with that one thank you. Okay fine mayor if I may and I agree with you Kristen and that's why I brought four of the two examples you know we have the Discovery Center at the foot of the Wharf and Santa Cruz what needs you know probably tens of thousands of people in this area and their youth you know to educate them and also we have the Children's Discovery Museum and then we have something in the Capitola Mall that is also focused on issues related to the current environment here that we should support to so there's a lot that's immediately around us that is doing that and or something similar to them. Yeah thank you and yeah I I certainly understand that we are on the Monterey Bay Marine Sanctuary and what goes on there deeply affects us and we hear a great deal about it but this was then a time for questions so if there's no other questions I'll take it out to the public and see if any member of the public wants to speak on this item. Question or story I do not see any attendees with their hands up and I do not see any emails on this item. Okay thank you Larry I'll bring it back to council for further discussion and possible action. Any council member would like to begin? Yes councilwoman Bezos. Thank you I have a couple thoughts and a couple concerns on this item so I serve as an alternate through Amag on the Monterey Bay National Marine Sanctuary Advisory Council which is much different than the foundation so which is why I'm not recusing myself on this item but part of being on that council is also understanding how individual jurisdictions are impacted by the things that happen within the sanctuary including you know there was discussion about things like fishing and steel bombs you know underground underwater noises that impact animals and etc and so I I think it's important that we consider that this is an issue that impacts the city of Capitola very closely because we are on the sanctuary. I think that when we're talking about work to educate kids it's important to consider that we have a separate fund specifically for youth programs and so considering whether or not this program deserves to be funded or or should be funded in the amount that it's asked for based on whether or not it's educating youth is a little bit beyond the scope of this discussion because we have a whole separate fund for educating youth. It doesn't mean that we shouldn't fund them if they do educate youth or vice versa but I think that's that's really something we should consider and then finally you know I wasn't a part of the last conversation and I don't want to get too much into the next conversation but I think that it is important to consider that as a new grant request that we can't necessarily go on what they have asked for in the past which is I believe what we're applying to the next item to a bunch of other non-profit organizations and so it's a little bit unfair to say we're just going to guess for them what they should be getting when they've never gotten anything before and again I will defer to legal counsel if I'm crossing a line here but my thought is that in general if we have the funding we should be able to fund all of these organizations but for right now I'm just talking about this one at least up to $10,000 and so if that's what they're asking for I'm prepared to support that $10,000 request and I'm willing to make a motion to approve their request for a $10,000 from our funding in this regard but I'm also interested in hearing from others on the council. Thank you. Just for clarity councilwoman Peterson you're not yet making that motion. I apologize I am I am making that motion that they've requested $10,000 and I'm making the motion to offer them the $10,000 from our from our community grant program. Okay good thank you for that clarification. Is there a second to the motion? Hearing none for the purposes of discussion I'll second the motion. Is there any further discussion on the motion? Yeah I'd like to respond to some of the points that Kristen made and I think you know I checked into the organization and who's on the board and stuff like that this this is a well funded organization this is an organization that is way and above the normal community grant funds that we support in Santa Cruz and Capitola. I particularly don't want to siphon off the full $10,000 to give to them as a new program. I agree that they do provide probably an overlapping educational component for this community but as I pointed out we have things in Santa Cruz that do pretty much the same. So our recommendation was based on not that they were from not in Capitola or in Santa Cruz itself that nothing to do with that but it's a new program we have no history with and they're well funded as it is they would take away from the available funding to our considerably lower funded groups in Santa Cruz but let's give them a chance to see how well they do and go from there. Any further comments? Yes I see. Councilman Peterson do you have your hand up? Do you want to respond? Yes I'm sorry to take up so much time on this item and I'll try to make it brief. I just want to push back a little bit and I apologize if anyone can hear the scooter or electric bike or whatever's happening outside of my department right now but I just want to push back a little bit because if the argument here is that because we don't have or excuse me if the argument here is that the people that you've seen on the board are well funded then it doesn't match up with the argument for other grant recipients for another item that they're getting a specific amount or they're getting a specific amount percentage more than they did before or that some people didn't get to apply so I feel like there's multiple arguments being made here and so I do feel the need to push back a little bit on that if the argument for this particular board is that the board members are well funded then I would like to know was there a review of every other board member on every other grant applicant to see if they were also well funded and if so are we actually making an effort to ensure that each one of those boards are being funded appropriately based on the wealth of their board members and even then are we assuming that all of these boards are 100 giving boards and how much are they giving so I feel like these are the kinds of questions that we've always wanted to ask when we're looking at our grant programs and we've agreed that we will and then the pandemic hit and so things kind of changed so in the future I think these are exactly the kind of questions that I think that our subcommittee asked this time around that we're definitely going to want to ask in future rounds is are these 100 giving boards how much is the board giving you know those are important questions but for this particular round because we've been impacted by the pandemic because we have new applicants because things are so much more complicated than they've been in the past and are about to be more complicated in the future that I personally am not willing to consider the wealth of those on the board as as a determination of how much we should be giving the program in general and those will be my final comments on this thank you thank you I'll wait for the morning council on the guys right now thank you um yeah so I I would totally remove myself from anything about any board member I honestly have no idea who is on the board to be honest so that's not that doesn't hold any wait for me my whole position is the fact that we have not been in a relationship with this program ever before and ten thousand dollars is the highest amount that we've been asked for by anything so far and it does not make me feel comfortable giving out ten thousand dollars not knowing where it's going exactly sure we are part of the Monterey Bay yes we are we are in the coastal line and of course we are part of this great county of Santa Cruz but Capitola specifically we're not sure where this program lies or what it's doing for us and and the unknown is okay but that's why we're giving a smaller amount in order to explore our relationship also moving forward as I I did say previously in our last conversation so sorry I'm repeating myself but it's just this um we are we will be restructuring this program and and to go into the next time that these grants are offered and say well you know you gave 10 grand last time and maybe that's not available the next time around or we're not really liking the effects of the program that to me is a is a large large lump sum to have us to have it be our jumping off point that's that's my that's my approach um yeah thanks shock did you want to say something okay go ahead yes I do um so having been on um a grant giving you know a board that was expected to raise funds for the achieving the mission um I had it resigned because it's significant the amount of time and effort to get your friends and neighbors to donate money to a board and if you don't have that kind of um ability and I clearly found out that this was not the right board to be on I've been on other boards that you know we give the prerequisite $10 a year so that you know we could claim that the board funds um or she funds the group because it's obvious that there's just not money available from the board members just trying to run an organization um so the reason why I found out that the Monterey uh sanctioned group had had their well-funded boards because I was checking board members uh you know I went through these applications that took me many days to go through them uh a particular interest to me was more than any board members that were in this community you know I would look for that and I'd also look to um you know who were board members themselves if I didn't know anything about the organization a lot of these organizations I already knew about familiar with the people that are on the board familiar very similar with their activities because I've been involved in this community for 30 years and engaged with quite a few of them so that's the reason why I checked that board and I agree with Mario um you know we don't have any history with this group and so you know before I jump in into a relationship with you know a group that's going to provide services for this community I want to know something about them and how they operate and like I said I I looked further and there was a mention there that they would work with us on establishing grants to meet some of our goals mutual goals and I said oh wow let's see how that works and they put it in their application of the one of the few that actually said something specific that would be a part of capital if if we chose to read the application and so I said well that's that's a great thing to read and so let's take them up on it but not for a full funding let's see how they start with the the money that we do give them so that's that's how we came to that recommendation I think it was well thought out all right thank you Jacques me um uh i'm sorry I said my last comments would be my last comments and that was inaccurate so my apologies I'll hold it I'll hold it to you this time all right okay I promise um I I just I and correct me if I'm wrong but I I appreciate your thoughtfulness on this shock you and you and margo both I do not have any doubt that you both put a lot of time and consideration into your recommendation my concern is that I don't believe and and staffing correct me if I'm wrong but I don't believe that anywhere in our grant applications do we ask that the board uh tell us I I think if I remember correctly we do ask if the board is 100 giving board but I don't believe that we ask that the board tell us the wealth of their board members or how much their board members give and so I think it's a little bit unfair that we come up with our individual uh prerequisites for these organizations that aren't part of the actual application process that each of us individually say well I think all these people are wealthy and so clearly this board has enough going for them I think unless that's in the application it shouldn't necessarily be part of of the decision-making process but like I said I can't appreciate that that's something that is part of your personal consideration and I I respect and understand that and I see Larry's got his hand up so we do they're going to correct or verify and I'm almost there hold on uh okay so I guess my last comment is I would love if we could find a middle ground because they've asked for 10 000 the recommendation was for two if we could find a middle ground for five six seven eight I think that would be a great starting point for an organization that I think is clearly going to benefit the city of Capitola and those other coastal communities that are facing similar issues that we are as a coastal community and as you said Jacques is one of the the only organizations who said if you look at our our application we're willing to work with you so I can't support just 2000 if it's the nominating committee or the grant committee can't support support 10 I hope that we can find um a middle ground and with that uh vice mayor story I promise I'll be the end for me and uh Larry if you have clarification on anything that or correction on anything that I've just said uh please feel free yes Larry go ahead yeah I I'm sorry uh yep actually we do actually ask how much the board contributes and what percentage of uh uh the board members contributed during the past fiscal year just to clarify just the board or the amount as well oh interesting okay well thank you thank you for that clarification Larry um Jacques one last time yeah I'll I'll prepare to make a motion and um that's you're just you're making a second motion no I'll make a motion we already have a motion and a second on the floor okay I would like to make a friendly amendment okay go ahead repeat the motion please I'm sorry you want to repeat the motion for us yes the motion from council member Peterson is to approve the request for $10,000 to the Monterey Bay organization and I and I had seconded that motion so that's the motion on the floor um Jacques you have an amendment no I take our request to vote okay um and um so I'm gonna um just speak a little bit about why um I seconded the motion and and I support the motion um one uh because it's very much within our capability to be able to fund them the entire $10,000 um and also uh being a former nonprofit director um and also you know being on the city council you know I I've just come to find that um the time and effort um to um administer and manage and follow through uh on these small little grant amounts um I think just don't make it uh hardly make it worthwhile um and also I think that um higher the amount that we award should reflect our values and what we care about and I think that we all agree that we deeply care about um the preservation of the Monterey Bay marine sanctuary and the wildlife that lives there and I think that if we're going to forge a partnership um with um a group and as Jacques mentioned maybe an influential group um that you know we should make a significant contribution within the means of our capabilities um and so that's that's why I am going to support the motion and with that I'll call for a roll call yes okay council member Kaiser no I'm so sorry and I did this out of order council member no council member Peterson hi vice mayor story hi motion fails um it's a tie vote two to two um does anyone want to make a follow-up motion I'll make a follow-up motion and um you know I go for compromise on this and um I'd like to respond to something that's sort of this in the back of my mind and I I don't have a basic principle that the board has to be more wealthy or something like that um but I do have a principle that I'd like to be able to help those who need it more and so that sort of where I'm at because and we didn't get into this as much as we did on the first round but it bothered me that a lot of nonprofits that have been applying did not apply this time and I know there's a lot of groups out there that are deserving that probably more directly help people in their circumstances mostly due to poverty sometimes it's um you know there's a whole variety of issues you know you can't enumerate this this county itself has probably one of the largest number of nonprofits around and it's been talked about so many times so we'll get to this a little bit later when the larger discussion happens but um did you have a message out yes so I just responded to that that sort of idea behind so I'll go for compromise and I would like to uh support the grant of three thousand dollars to this foundation I can second that any further discussion oh I see um council on the Peterson just to keep things lively and exciting can I I'd like to make a substitute motion for five it's uh uh moover willing to uh if there are seconds for the substitute motion or an amendment if that's easier if the original motion maker is willing to accept an amendment from from three to five I think the substitute motion would be appropriate in this situation okay okay thank you okay is there a second to the substitute motion hearing on I'll second the motion um if there for the discussion on the substitute motion so under our rules of order we'll take the substitute motion first um so let's have a roll call vote on the substitute motion council member Bertrand no council member Kaiser I'm gonna clarification on the substitute motion it's to five five thousand dollars okay on the right place thank you very okay thanks I okay thank you council member Peterson and vice mayor story hi and the motion passes three to one um and thank you council woman Kaiser for breaking us a potential impact um and thank you Kristen for that thank you that was uh a very lively lively discussion and debate um and um you know I think we accomplished what we're meant to do is to um arrive at compromise with that uh we'll um see if mayor Brooks is ready to rejoin that oh that was a nice nap how's everyone doing that was nice we're exhausted are you I think I got about 30 minute nap in so nice to see you all again we're almost there folks we are on to item 8c determine award amounts for community grants I think we are more ready than ever are we gonna have a staff presentation from Larry I'm back all right nice to see you okay I if it's okay I'd like to share my screen we'll kind of go over this this is big picture one okay so this uh can everyone see okay there we go it's taken a little while today I'm not sure why this is a presentation on the community grant program minus the two items that were just previously considered um again it was the budget for this year was 125 thousand dollars from the general fund uh 49 000 from the dedicated uh tot portion tot for youth and early childhood the application period this year ran from July 20th through August 23rd 2021 overall we received applications from 22 agencies for 24 separate programs um the total amount requested for all agencies for those these the ones that haven't already been considered was 151 thousand dollars and six 151 641 excuse me um today council appointed um council members were trying to kaiser for the subject being to review review all the applications and would make recommendations for the full council we talked about these the subcommittee recommended the following base of seven percent increase for programs that were funded um in 2019 2020 additional increases were made for some agencies based on the program the need and potential and COVID impacts also funded programs that were not given awards in previous cycles a couple of the recommendations from from the subcommittee was to request the commission environment research opportunities to fund groups focused on youth environmental education and staff to develop proposed uses within the recreation division for the remaining 19 000 in the youth and early childhood funding I will leave it up to um the council member Tron and kaiser if they would like to go back into the uh the the process and background for these recommendations yeah for purposes of the public that you know I've heard the earlier portions of our meeting and I think everyone on the council has had a chance to hear a little bit of of what kaiser and I have said in our report so I'll make it short but complete so we looked at the programs that have been um applying for a long time and we decided in the case of um some of the increases which were quite a bit more than they've done in the past we would instead of arguing over every single increase we would go for seven percent increase to recover increased expenses that most agencies have to cover and so that would be a big start and then as Larry's report mentioned we then went back over and looked at some of the programs and it was in terms of this is a very needy program especially in this time is it um perhaps impacted by COVID does it have particular impact to capitol and so that resulted in some adjustments just to reiterate so you don't have to look at the spreadsheet we did instead seven percent we went to 3500 for senior network services then for senior council project scout program very familiar with we funded it 5000 and for the volunteer center program I've volunteered there for many years we decided to do 5000 for that too so we didn't follow the seven percent for everything this oh excuse me and there were some new requests sorry a thousand for the arse council which um child participated in for many years and 2000 for NAMB a little disclosure I've been on the Tulsa advisory board um this did not operate with NAMB but I attended many of their programs so I was very familiar with them too and largely on mention what this group does if you have a mental health issue in your family they're very appreciative of NAMB so with the amounts that we gave there's a surplus and we recommended that just go back to staff and focus on finding groups and opportunities to provide issues for youth environmental education this can be expanded by city council recommendations but the main thing that bothered me in particular and Kaiser talked about this from her perspective so not many groups participated in answering for the grants this time um and that was particularly bothering us and there's no way to know why that's the case um as mentioned in earlier discussions groups know that we do this cycle every year we've had some hiccups because of COVID maybe that turned them off because we pull back monies for city services that we don't normally do and that was a requirement to keep the city going so maybe people don't have staff available you know they're at home trying to keep the organization going and these organizations that are by and large not funded very well to begin with so being that as it may this would hopefully give us another chance to reach out to the community and give these organizations the chance to apply for grant resources from capital and council person Kaiser I think you have an individual perspective on this and would you like to add more all right thanks um I not to keep repeating myself um but I think our approach here for the most part was trying to start um start the calculations in a fair way and that's sort of what landed us on that whole seven percent jumping off point and then of course taking other things into consideration either if we've had experience with the program itself if we've had you know long-standing relationship things like that um and looking forward into the future I we will be sort of restructuring this type of grant program so um creating sort of a safer zone for us to begin grants moving forward and not have um you know an an exorbitant amount of um money that is sort of expected or being requested of us um based on or just not based on anything but just to keep keep us in the clear a little bit when it comes to um giving out grants um yeah I think jock pretty much said it well and I'm sure you've all heard my feel already but I appreciate your listening and yeah if you guys have questions um let me know oh for a second I was waiting for vice mayor story to go um okay let's go but let's take it to questions questions for council vice mayor story thank you member I guess I wanted to start with um a similar question that I had on the previous item and that is um that our application for these particular service providers solicited um their um quantifiable objectives our units of service um and they identified the cost for service and they identified that um the um units of service provided the capital of residence if I may merit um well Morgan and I went to each one took me a couple of days might have taken her longer because she's working full-time so um I didn't see a lot of that having been on the senior council and most recently the senior advisory group um I know it's very difficult for the organizations to take staff time away from running their own organizations to detail um statistics um if you're a government program that responds to government grants like senior grants to the um um you know the various programs that come from the federal government you you do have to recall you do are you are required to collect extensive information um but a lot of the programs that we fund which are basically you know they just don't have the money to do that they're pretty much true strength to many extent and focus on providing their services they don't have that so in a way it's hard to expect them to do that because it takes away from their mission but I I didn't see many examples of that being detailed in the on-protection. Nice word story was that enough of an answer for you? Um yeah it's an answer I mean I'm a little surprised to hear that we don't solicit um that kind of uh want to follow a viable objective of unitary service the capital of residence in higher grant applications but I guess what I'll follow up with I think that the committee was satisfied that these particular service providers were providing sufficient benefits to the residents of capital uh in order to I mean award them any amount of money um to award them any amount of money you have to have some uh confidence that um there's going to be a return benefit to the residents of SEPCOA um and with that I will ask what what wasn't just the acronym NAMI what is that stand for? Oh boy I forgot so long ago. I will look that up for you. It's a national alliance of mental illness. Right so it's basically you know families that have mental ill um members and um it's almost a self-support group that's um very different than a professional organization but um and they answered Sam you know a lot of it was um examples like stories and you know they'll they'll talk about how they've aided someone in capital and this is generally yet we I don't think capital throughout the history that I've known has actually required detailed statistics um there is no mention in the applications how many people in capital as they be of help and you know they do mention that but it's it's not very detailed. Okay um and maybe this question if I may one more question there um and maybe this better suited the staff I think that after these awards that it results in a contract with these service providers that is correct and then they're expected to report out um either intermittently or the end of the year on their performance um and um services provided these are in capitol just generally um generally uh that we request the annual um uh the the annual report from the agency and they do address specifically um you know how many uh capital residents they impact with their programs right thank you okay so we're at questions still um I do not see any questions further from council um Jamie are you able my questions so just for forthcoming just for being more prepared are you able to pull up the spreadsheet with a dollar amount of the request again and what's being asked and can you also include what was approved um for the prior items so we can see how much is left and when we get to those conversations can you get that prepared for us while we go to public comment yep we got it over did you go great okay so we're going to go to public comment I'll open this up for public comment if you'd like to make a comment send an email now to public comment at ci.capitola.ca.us or to speak please raise your hand now by clicking on reactions then clicking raise hand in your zoom application or by dialing star nine or six on your landline or mobile phone our moderator will unmute you and you will have three minutes to speak and we have the timer up there to help okay let's go to Larry so this is the time for those who wish to speak on this item correct Mayor Brooks okay so I've got Eduardo Santana yeah thank you welcome back Eduardo thank you for your patience go for it yeah no problem thank you for letting me talk again so again you know it's great to see you all my name is dorsantana and I'm the program manager for Project Scouts we have been providing free tax services for seniors disabled and low-income families and individuals in the city of Capitola for many many years now and I obviously want to thank you for your consideration of our community grant requests and again just want to give a quick example of the work that we do we currently recently assisted Mr. H he's a 60 close client who was assisted by a by-scout before October 15th he wanted to do his taxes so he could qualify for the $600 state stimulus he's a living in home support service provider that lives in Capitola and not only did he qualify for the $600 but also for an additional $78 to the state's earning income tax credit he was so excited that he actually went back home and looked for w2s from prior years he brought us back to his 2019 and we were able to get him another 108 dollars to the earning income tax credit for california for somebody like him this money makes close to a 20th of his income for the year money that keeps them out of financial jeopardy which cuts the city less in services and this same money will mostly be spent in Capitola proper and very right in our local economy it's a win-win anyway you look at it when asked what he might do with that money Mr. H showed me his glasses and he stated how he's been waiting to get some new ones for a while um this is just one quick and simple story of many clients that we've assisted in Capitola as of today we've assisted 97 for the year um we our projects got our very proud of providing services and being part of the support mechanism for mentoring social economic growth for somebody like Mr. H for the whole city um with your kind support scout will continue to provide and services to seniors disabled low income families and individuals in the city i truly appreciate chance to speak tonight on project scouts we have and want to thank you again for your continued support lastly our ask was of uh initial was a 15 000 dollars uh we are being we are actually being recommended for 5 000 i really hope that you might consider up in that amount to support the great work that we do and so we can support more in the in the community thank you so much um and have a good night thank you very much anyone else really um let's see mayor Brooks i do not see anyone else with their hands raised to talk on this item and i am looking to see i do not see any um public comments on this item okay give it a second we'll bring it back to council then for further discussion and if jamie you could pull up that spreadsheet that would be really helpful and larry we'll give it one more second while that comes up if there's anyone who's emailing right now i do not see any other emails on this this time so go ahead and close public comment and bring it back to council to discuss the staff recommendation from our sub or our subcommittee recommendation and in front of us we have the request and the item line item e or excuse me column e and the subcommittee recommendation in i and to be clear this line up here line four 8700 that is the two previously authorized grants so for a line um for items b and c you've made that adjustment is that what we're looking at here correct okay so let's bring it to council council member peterson thank you um i first want to share that i'm very appreciative of council member Kaiser and council member Tron for being part of this subcommittee that or being the sub committee to to determine how we should be spending these funds um back in i want to say it was maybe 2018 um because it was myself and and council member for um council member Bosworth at the time who was still on the council and he and i were tasked to to do this then and at the time we were looking at how things were going to change in the coming grant cycle and it wasn't going to be the way it is now um but then covid hit and so we didn't get to change our whole process of how we were going to equitably distribute our funds and and what our priorities would be in all this fun stuff so um things got got really blurred and really difficult and so i want to first thank you say thank you to council members Kaiser and Bertrand for taking on this incredibly difficult path um and and and then i want to share that moving forward as we come out of the pandemic i hope that we will still go into a new model of looking at an equitable distribution of our funding how we're basing it on our priorities as a city etc etc and so in my opinion this may be the very last time that we can ever just give people what they're asking for or what they're asking for up to a certain amount and i've heard you know from from the other discussions that i was just a part of that there is concern about setting kind of a high bar and then next time telling people we can't meet that bar again but the way that i'm looking at it is this is the last time we may be able to to meet that bar because from here on out we're going to have a very hopefully we're going to have a very specific process for how we distribute these funds that won't allow us to just say well this is what you asked for so we'll give it to you because we're going to have these different um ways of looking at it than we are doing now and so um you know with that being said i i like the idea of the remaining youth and child funding um potentially uh going to our recreation program to determine how to use it i would ask that if we move forward as a council that those recommendations come back to us that it's not just staff says this is what we're going to do and then that's it um i trust our staff they're incredibly competent every one of us we have amazing staff and they're all amazing at what they do but i would like to see what they're recommending um if we're going to leave the remaining of that funding um to their discretion um otherwise i would say the asks that have been made of us because i do believe this is the last time that we will be able to just say this is what you've asked for we can give it to you i think some of the requests are pretty high and to jock's point some people didn't know to ask for more than they got before or didn't know to apply but i do think that anyone who has asked for up to ten thousand dollars should get what they asked for and anyone who asked for more than ten thousand dollars we should cap it at ten so i see that there's maybe two programs that ask for fifteen i think maybe we should cap that at ten but even if we do that i believe that brings us to what seventy my math i'm not i'm not great at math but uh i think it's about eighty thousand if i'm if i'm doing math correctly that if everyone gets what they ask for up to ten thousand dollars or ten thousand dollars if they ask more than that then it's about eighty thousand um we're about to find out how bad at math i really am because i see the real time math happening oh okay well i was way off but uh i you know i wanted to recommend that that everyone get what they're asking for up to the ten thousand dollar mark hold off a second here council member peterson there's there's something's going on okay and this is what i thought the glitch city manager is a glitch in his matrix this is what happens when people who aren't good at oh okay i was close i wasn't as far off as i thought i was going to be okay so it was almost a little more than eighty thousand um about ninety six with the previous awards that we just gave there we go yep so so when we add those in and our total budget was what 125 i believe yes the previous awards are already in so with the with the previous awards it's about okay so yeah okay so i was really close eight thousand okay i'm i'm proud of my math skills right now all right so um i think that because this is the last time we may be able to do this that we should offer what people have asked for up to ten thousand dollars um i personally and this is my first you know personal request is that the one of the things that i care very much about for my entire time on the council is getting uh youth and young adult involvement in the politics and government and i know that cabrio college is now running a post-government fellowship over and i would like to also suggest that there's ten thousand dollars to that program as well and then two council member of retron uh point once again is whatever's left over whatever this remaining is here um if we need to issue an additional mofa or if we want to offer an opportunity for the commission on the environment to look at environmental education then we can do that but at least we would know that we had given all of these grant recipients uh all these grant applicants for what they had asked for for the most part um and would still have some remaining so i know that was a little bit of a time that's not my strong suit but um i'll i'll leave it at that for the time being can it make any promises that that's my last comment this time but for the time being those are my comments thank you okay let's leave that up there vice mayor story thank you mayor brook um i guess i want to start by just recognizing um you know that we've been all through a very you know difficult year and a half um and you know and even in that period um in 1920 um we eliminated all community program grants directly um so a lot of our community partners that have fallen behind during that period um and i think that we should support the ones that have come forward um to the extent um that we've seen um i also i mean to me this is a matter of providing uh social service infrastructure uh for the residents of tempicola and um i have confidence that the committee has identified the organizations that are capable of doing that um and that they will serve the residents of tempicola um i also feel that you know coming out of this pandemic and the economic collapse summit that we should be trying to do what we can and to the extent of our capability to help maintain jobs in our county and jobs that are directed in the service sector and many of the services that these organizations provide so um with that i mean i i would have gone as far um funding um the uh who requested amounts because we are capable of doing that um and having neglected the non-profit sector during the course of the pandemic and i understand not completely but it has not been what it has uh in the past um so with that um i certainly um would support uh councilman peterson recommendation um and i guess i would go as far as making her recommendation into a motion um oh second and also and jock i understand your concerns about maybe organizations that were unaware because of the circumstances and and i even with this i i am completely opening open uh to uh going out to another round if that's what um we need to do but i think that we should do what we can for those organizations that have come forth and are continuing to serve our residents um um you know with the services that they provide so thank you councilmember peterson thank you and i just wanted to confirm because i um had had kind of a recommendation but i didn't make a motion so i wanted to confirm if council member if uh vice mayor's story is motion included the um early childhood and youth programming funding because my my initial intent was to um fund all of these grant recipients including these early childhood programs up to ten thousand dollars based on what they requested and so i just wanted to confirm that your motion includes those programs as well as the others that come from the general fund yes it did and including the debris of scholarship program perfect thank you so much and all your second is already okay so we have a first and a second um we're seeing the math right before our own eyes it's pretty incredible that was so nice um what i would like to add is that we have received funding um a grant funding for tobacco advocacy and we're going to be partnering or we are partnered with the socal school district and we are uh working with the police department socal school district and myself and uh and creating what's called the teams kind of teaching teams model and we're going to be recruiting 10 middle schoolers to um work on tobacco prevention and teaching that to their peers i would like to ask that one thousand dollars be set aside as um we have to figure out what the legal part of it but like a hundred dollar stipend or hundred dollar gift card for each student that participates in the tobacco prevention program we can't do it through the tobacco grant funding unfortunately so we but we could use it through our dedicated children's funds so i'm wondering vice mayor's story if you would be um fine with that amendment to include youth tobacco grant dollars up to one thousand dollars well i'm fine with that um um amendment um but just i i noticed that what jamey was doing the math there that we're a little overspent on the youth uh programming um and still understand on the general fund um is just is the intent to maybe transfer uh from the general fund that remaining are the median three thousand one eighty five when the youth program is vice mayor story so that is an option for the council um right now the numbers show us thirty six uh thirty six uh thousand eight hundred dollars to the good on the general fund side but three thousand dollars in the hole on the ecyp side so if we shifted say one grant for ordeal theodicy over that would take care of that okay i would just recommend the council that we approve that to have us all um we'll stay within our relative budget thank you in one clarification i know that in the initial suggestion from ocean from council mobil peterson she's talking about um getting a presentation from rack about funding under this model i don't think we would have ecyp funding to direct to rack is that correct is that everyone's understanding yeah so there would be no extra funding to go to parks and rec at this time under this particular model um so the motion on the table is to approve what we see before us with the um with the caveat that the deficit in the early childhood education will be supplemented with the remaining balance of the uh regular community grant dollars is that all agreed do that's what we have as a motion for vice mayor's story and a second council member peterson is that who's second i'm sorry council member patty was second are you okay with that yes i am okay so let's just make sure those numbers all look accurate we were gonna move everything up to ten thousand dollars the and then my last just kind of question is that for the remaining dollars the twenty three thousand or so twenty two thousand that will be um the remaining from the community grant funds will go out to the public again in a new cycle for this year is that correct i think we need more of the motion okay let me just make sure and then um and i'll i can make that amendment to that motion or somebody else can um but also what i would like to remind folks is that if we do not get people to apply for that total amount may i make the suggestion instead of there's nothing to backfill so may i make the suggestion that that goes to parks and rec whatever is left over so that'll be my motion my amendment to the motion on the table is that the remaining balance of the community grants will go out to the public for the application grant cycle if there's anything left over that process the remaining would go to parks and rec well clear enough motion for staff okay jaymey is that clear enough of a process is that i think it's clear so what i'm hearing council suggest is that we're gonna have about twenty three thousand dollars left over and you you're asking us to go out and do another no fuck and is this just an open no for any community grant recipient for new for new new recipients okay and then what we would do is is we would either come back to the council with several applications to consider funding or if not the funding would roll into the rec division or and i'm open for conversation or we just give it all to parks and rec now that's something else we could talk about too uh council member kaiser yeah thanks i had a question so we're adding new recipients on that have not um requested any grant funding nor have they filled out any of the required forms or anything like that will they have to do that or is this we're just kind of giving that out we're just going to give it out see youth tobacco grant isn't really a nonprofit it's an internal process that we have with our own agency so that's not it's not something that they can text there's no they to apply i think the real scholarship and they're not a nonprofit either from what i understand from the communications it's an agreement that's countywide to support um people coming to work for the city in an internship so that's really we would be paying interns so to be clear my understanding of council member peterson's suggestion on that was actually it would be funding that would go to the cabrio um nonprofit and forgive me i don't have a name correct who would then be it's fundraising to create a public service fellowship program um that would be an ongoing public service fellowship program that would fund people who are studying fields who wanted to enter public service and getting internships with the city of capitol of the city of san jacuzzi city of watson build out the road oh well there you have it my apologies council member kaiser was wrong about that one okay vice mayor story on the topic that we're going out uh with a new new nota um and then one i wanted to ask the clarification on their brooks you mentioned they would only go for a new applicant um you mean new in the sense have never applied or new in the sense that they're not part of this firm rounded nota yeah i i thank you for for asking that clarifying question the reason the new would be new the folks that did not get any money from this particular round they would be because council member britain kept bringing up that he he believes that not enough people had the opportunity to apply there wasn't there was some sort of miscommunication out there within the nonprofit world and that folks just didn't have that opportunity and so i was thinking of that in that sense for folks who are not receiving funding this round could apply in the next round so whoever else is out there i think there's like 800 nonprofits in the county so um any of those other folks the other suggestion i made was to not put that on staff because that's a lot of time and effort and work we originally had talked about giving the subcommittee also talked about giving money to the parks and rec department maybe to end jock and council member kaiser had brought up funding kit programs maybe that's easier just to give them the 23 000 and help them support all of their programs the after school programs or everything that they do i'd be open to hear what your thoughts are on that spicer story or anyone else well i i i guess i start a hold of the requiring staff and i'll go through out um the committee to go through another round of applications um and with that i guess i would defer to them if that's what they want to do it and uh and if they do i'd certainly want wouldn't want to stand in the way of that um and then but it's for 23 000 i mean it's it's hardly seen enough money to put out as um uh the grant award and um so i would be inclined to just give the parks and labs and have them use it as part of that program council member britchard your thoughts yeah um i think i'm in concurrence with sam um you know i am cognizant of uh staff time and you know the amount of money would be you know not as attractive and you know how many people would apply would probably widow it down to shares so i think that would save staff a lot of time and um what parker rex under nick he comes up with i think as requested earlier that would come back to um city council to review and vote on um but i think there's a number of possibilities there that are already on the back burner ideas that you know just haven't been brought forward um when i talked to scott and others at the uh school district across the street for me um i know they're excited about moving forward and you know those ideas that they're excited about i think this would help realize i'd like to hear from nicky though i don't know if she's ready so maybe that's not fair but maybe she has some comments in this regard you may not be here sorry late night i think the question is is there a need could you use it yes i do i i feel confident that we would be able to find good users for that fund great okay so i'd be willing to make a friendly amendment to whatever the heck is on the table now it's getting late i'm getting tired um so i believe the motion on the table is to approve what is in front of us um and that the amendment would be to distribute the remaining dollars to the parks and rec department chloe does that sound right yes that's what i have i can't see what is in front of you but um as long as it also includes the cabrillo program and the tobacco as discussed that is what we have in the motion and the amendment okay so this was sam story the motion sam story with the vice mayor's story okay and councilmember bertrand i accept the the amendment and i appreciate the city council participation in this discussion such that we got to this um it's partially compromised and partially new ideas so i think we've achieved a good project and i hope everyone votes for it okay so just for clarity that we're going to be we're the motion that's approved with on the screen today some dollars will be moved over to from the community grants to the the early childhood program to offset those costs whatever's left over goes to the parks and rec department that is the motion from vice mayor story in a second from councilmember bertrand may i have a roll call please councilmember bertrand i agree councilmember keiser hi councilmember peterson hi vice mayor story hi mayor brooks hi okay this item passes unanimously thank you to our staff yes madam mayor may i make a last comment please yeah thank you very much um i think margo and i appreciate uh the many people on the city council that uh thank us for our worth on this committee and um it it you know it's hard when you come up with a recommendation and you feel you know pretty um aligned with it because you spend time trying to come up with the reasons that seem to make sense at the time but you're only two people and so i appreciate um everyone else on the city council for um what you've said and the comments that i think were well meaning and well thought out on on your parts and i i accept that as part of the conversation and democracy um my second comment is i think we need to be proud of ourselves because i've seen many efforts and committees in this regard that have made this effort it is hard to do because there's so many things you want to see happen other resources are limited and you you get entwined perhaps with your own way of looking at things so we've achieved something that i think going back probably 16 years the city council let's try to address and i believe um we've set the stage for a discussion that we'll start next year and coming up with a new way of approaching this that i hope is principal and meets the needs of capital residents particularly and at large because they live in this area so thank you very much again well said council member for trend okay for our last item on the agenda tonight this is item e 8 e consider an ordinance adding 9.62 film permits to capitol municipal code because everybody wants to record our beaches and put us in the movies and make us super rich so we can give them up to the community grants programs right okay what do you have jamie can everyone hear me and see my screen right i will try to get to this relatively quickly here um first off so the city of capital has issued what we've called film permits ever since i've been with the city process goes back i think at least to 2006 maybe even earlier we usually get about four to six requests a year for filming most of them are relatively minor often it's just a photo shoot on the beach with a couple models and a photographer but we have had some major motion pictures who've come to town and wanted to do filming historically the city has issued business licenses for um film permits uh for film activities however business licenses are non regulatory in that there's limited ability for the city to deny issuing someone a business license or to put specific conditions on a business license so for example if someone wanted to open a hardware store and they came in for the business license the business license isn't the way to control their hours of operation we do that through a planning permit and conditions of approval the business license which is set out in 2006 in resolution 3532 says that the city manager may charge three thousand dollars or less per day uh city managers discretion for movie commercial production photo shoots are similar the city adopted an internal administrative policy back several years ago maybe about 10 years ago to provide more guidance to that relatively broad language that's in the business license code and as examples of what's in the internal guidance document we set out basically a fee structure that looked like for a crew of three or less it was a hundred bucks per day for a crew of ten or more might be five hundred dollars per day and for nonprofits the rates were significantly lower that's what we've been doing for the last ever basically but that's not the best practice the best practice is that the california government code allows cities to adopt a i guess the california uniform film permit act authorizes local jurisdictions to adopt a specific ordinance to regulate the filming industry and the ordinance dem would allow the city to both deny or condition specific asks for film permits so the proposed ordinance that's in front of you this evening uh i apologize the screen everybody in the screen covers up the slide i can't see it so there we go um so the proposed ordinance would let us regulate commercial filming uh it includes any filming where anyone involved in the filming is getting paid for their work there's an exemption for news purposes so we don't try to get a ko vr when they're filming out in front of city hall to get a license by activities that take place in the studio or activities that take place on a private property over the course of a single day so that is if you were to host a family get together your house you hire a professional photographer you'd be not wouldn't be subject to the film permit license now if you were to turn your house into the real world capitol film set site then you would need to get a film permit ordinance film permit from the city but also in the ordinance is that the city council would establish fees we will put those in the fee schedule there's just an application processing fee that really can't be beyond the city's cost to actually issue the permit and the ordinance allows the city to be reimbursed for the use of city property or services um at this time we're not proposing any change to the business license requirement but we would be updating i-40 to make sure that there's not really a significant change to what people are actually paying for their overall permit from the city um and then as i mentioned earlier the ordinance allows the city to put conditions about the time the place the manner of the filming activity and also requires somebody to name the city as um indemnified and as an additional insured so that we aren't carrying liability associated with filming activities where we would go from here this evening is is if you do approve uh we would approve first reading of an ordinance tonight the next step would be to submit the ordinance to the california film commission which like the california coastal commission has the opportunity to review and comment on these local ordinances and then we would bring back any feedback from the california film commission to a second reading of the ordinance once we got that feedback and then the last step would be to be updating the fee schedule to add the film permit fees so the recommended motion this evening is to approve the first reading about the ordinance with title um title only waiting for the reading available for questions all right um my question is what's the real world no i'm just kidding i'm just kidding um council member bertrand do you have your hand raised no okay any questions from council okay we'll take this to public comment this is your opportunity to email us at public comment i lost my paper i should know it by now at ci dot capitola dot ca dot us or to speak raise your hand by clicking reactions down below then or by dying star nine on your landline mobile phone our moderator will unmute you and you will have up to three minutes to speak mayor brooks i do not see any attendees wishing to speak on this item and we don't have any emails on this item okay let's bring this back to council for further discussion and a vote council member bertrand i believe you were going to say something council member peterson i'll uh move approval of the recommended motion as shown on the screen i can second that i have a first from council member peterson and the second from council member kaiser may i have a roll call vote please yes council member bertrand i agree council member kaiser hi council member peterson hi vice mayor story hi mayor brooks this item passes unanimously we're now going to move on to our last item which is adjournment thank you so much everybody for all of your hard work and your patience through tonight agenda items we will see you next time enjoy your halloween go out to the safe street park to enjoy the outdoor movie and we'll see you next time bring all your extra candy that you don't give out to clloe's office thank you council member bertrand we'll see you for the rest of the year good night everyone good night good night goodbye