Berlin select board Monday night meeting of November the 2nd 2020 with us is Justin Lawrence on the phone flow Smith John Quinn and Brad town also with us our acting town administrator Tom Badowski and our treasurer We'll start the meeting with a Calling the public hearing to order For wastewater ordinances Anyone here speak on that Tom just No one has called me on it. It's been advertised We'll be another public hearing at the next select board meeting two weeks from now And that should fulfill our charter requirements in the two weeks or 30 days well, it's this won't become effective until Talking off top ahead now, I think December 20th right around them Well, there'll be a second public hearing next next select board meeting so no comments on the Ordinance for the wastewater wastewater water Hearing none we'll close the hearing and open the select board meeting Additions and changes the agenda see direct funding And we will be taking a word of hastens is called in since you will not be here Any public comments? Sure John Yeah, come on up. Where would you like me to sit? Okay? Thank you all for Enjoy So what's up John? Good evening. My name is Jonathan Goddard. I'm a resident of Berlin and I just wanted to make the select board aware of a Situation that occurred on Saturday October 24th several of our neighbors had Raised some pigs along Hill Street extension. I love on Hill Street extension and they have been On that Saturday morning they slaughtered them In the same location where they had raised them and my concern is I understand the tradition In Vermont or raising and slaughtering your own food and and I respect that and I think that's you know I think that's something that's ingrained in the culture here But at the same time my concern is that they were quite close to the road And when I say quite close Probably less than 50 feet from the road clearly visible from the road There's a lot of people that cycle up there One of my other neighbors as a young like a two or three year old daughter walks on the road frequently And I can only imagine if they happen to be walking by there when that was happening I think that really would have been a very very difficult thing for a small child or even some adults to really just come upon by surprise And and I had spoken to two members of the family actually before That well that week before Saturday to say I understand you have the right to do this. I understand that You know and I respect that but that's at the same time I asked them if they would try to find another location on their property that wasn't so close to the road and so I just wanted to raise that concern and and and I guess request that the board consider adopting some type of ordinance that at least says if you're going to be slaughtering animals on your own property that there ought to be You know some distance away from a road I suppose it's one thing if you're on a class four road in the middle of the woods in the middle of nowhere That's one thing but at the same time Something that's clearly visible from a road where people frequently travel. I think is a different situation and I think that could be could really be a difficult situation and really Disturbing for for people to come upon by surprise. We actually did Write a post that's going to form also just sort of Noticing the public of this we didn't name any names or anything like that But at the same time gave a general description of the location But we thought it was appropriate that people knew that this was happening so that at least They wouldn't just come upon it willy-nilly so Thank you for your time and I hope you consider Something along those lines All right How did they kill the pigs? Well, I didn't I didn't witness it myself. So I can't read that directly, but I do know one of my neighbors One of her windows over home is again less than 50 feet So to say that it was literally right under her window Might be a little bit of a stretch, but it was very very close to her house And clearly visible from her house as well and whether she comes to chooses to to come and speak directly to what she saw That's that's her that's her, you know, that's her decision to make I didn't see it. I had no interest in going down there and witnessing that frankly, so I didn't see it directly I witnessed it directly, but I just we're just very upset about that and and would ask for your consideration in terms of Something that again is reasonable But that takes, you know, the interest of everyone in mind as to You know ensuring that that people wouldn't be surprised about that in the future because I anticipate that They may be raising animals in that same spot again Next year so so you have a thought what is reasonable Um, well, sure. I mean my my thinking is that That it not be in plain view, but of course that's vague. That isn't really very specific. Um, but but that if If if there's really no other option for for a property owner If they're really limited in terms of where they might do that That they at least put up some kind of screen maybe even some kind of notice To let people know that this is going to be happening on a particular day knowing that they can't Do it in a place that isn't visible where it was directly visible For people, so I think those are some thoughts I had thought about essentially, you know drafting out the draft ordinance, but I didn't go that far I you know, you folks can certainly are in the business of doing that. So I just wanted to share my concern um tonight and the concern of my wife and my family as well and others and There may be others that will will share their opinion on it too. Um, but I just wanted to speak directly to it tonight and I didn't do a nice book about this last week. I do believe it's the purview of the part of the agriculture Yeah, and so they trump a lot of things that local local municipalities can do. Have you talked to them? I have. Yep. What was their what was their take? Well, essentially they they you know, they said that that basically that um It actually got kicked back around a little bit bureaucratically They were talking about town ordinances and this and that and I said well as far as I know there isn't a town ordinance that speaks directly to this so And I didn't question Again, the the method or technique that they used because I didn't see what they actually did I'm going to have since looked up the statute, but the statute speaks to Commercial operations. This is not a commercial. This is You know folks raising their own animals and wanting to eat healthy food and I get that I really do so And I understand it, you know, it's potentially a thorny issue, but but at the same time I think there probably is some way to construct an ordinance that says, you know, feel free to you have the right to you know slaughter raise and slaughter your own animals But at the same time either Provide some type of notice to let people know that it's going to happen particularly if it's close to the road or highly visible So Yeah, so that so the short answer is they weren't particularly helpful I know they did speak with with the landowner And I let them I let the family know at that time. I'm going to be checking this out. I'm ignorant to a lot of this I don't really know much about it frankly, so I wanted to educate myself a bit about it as well Um, but I let them know I let them know that as well. So But you know, I tried to try to just express that to them Right. What's your sense of this? Oh I don't know the property. So I can't really speak to whether they could have been further from the road or not um Screen maybe but again, it's the it's personal property. It's uh Our private property I should say I would think out of uh, I don't know concerned but just out of uh consideration for others they would Should be able to take and find a different place.  So I can't really say how much area they have to do this and uh About being We never raised big so I have helped slaughter them for them. That was a whole different ball game. We're well away from the room I really don't I mean No matter what we do, it's still going to come down to the property of agriculture I don't know, uh What did you talk to there? Oh, she's a Yeah, I talked to a few different people David David Yeah, I didn't speak with David. Yeah Because I spoke to him And essentially, I mean there was a wastewater or a, you know, a wetlands concern as well and he said well, basically You know, there are certain there are certain regulations that speak to how the you know, the remains of the animals are treated Um, of course how they're how they're taken care of Uh, and whether or not the remains are properly handled. So he did speak to that a bit and You know, but at the same time He didn't speak at all to the method or a technique or how they did it or the proximity to the road or any of those types of things He basically just said You know, yeah, there are certain you can't just leave a pile of What's left Just there, um For a variety of reasons and these folks didn't do that. No, they didn't do that Yeah, not that I not that I could see because I walked by later that day Um But I just you know, I think about I think about The public road is a public road. So anybody can go on that road Anybody that lives in town or out of town or out of state or wherever and If they came upon this kind of a thing Whether it was done humanely or not and I'm assuming it was It would be pretty horrific in some sense. So I think that that's something that The board I would like would hope would consider So And you know, obviously Do I expect an answer? I mean, of course not I've I've been in here. I've been on the board myself. I understand how the process works. So But I just asked for at least thought consideration about it I'm gonna tell you a thousand. Thank you very much. Yep. Thank you. Thank you. Thank you all Yeah, he's too before we move on what what do you want done? What does this board want done? Well, we can't take any action on it because it was full of comment It's not But I would check with the again check with the Department of Ag because if we say one thing of these I won't go through the idea of this and just have the Department of Ag to get out I believe I've done that already. Yeah, but The Department of Ag is not going to Yeah, I mean, I I don't know the landowners or people that own the pigs, but I mean a little maybe a little consideration Maybe a little bit more consideration of the neighbors and and how it's done aware I've slaughtered pigs several several times. We've had pigs, you know for for years and years and Um to try to move them to do it.  Yeah, um, I think you know How it's done and you know Looking up and down the road, you know Trying to take some precautions around it and move in the carcasses as quickly as possible to a place where they can't be I think there's some things that can be done. I don't know that we need an ordinance, but I'd like to think about it anything else on this Treasures report Do I looked at the uh licenses vouchers Have you done? Yep Okay, uh motion for approval of licenses Termits vouchers and applications And make the motion to approve payroll warrant 21-09 for payroll from october 11th 2020 to october 24th 2020 Paid on october 28th in the amount of 40,430 dollars and 27 cents Also, payroll warrant 21-09 with checks 20 635 to 2676 in the amount of 176,373 dollars and 26 cents I'll second that motion Any further comment on this Hearing none those in favor All right Justin I haven't actually seen him so I just don't like Brad going on that one, but Motion carries James our police chief Oh, amazing. Well, I'd like to So that gives everybody to James Pompry on I don't you met over zoom but over zoom. Yeah, I haven't physically met So This is where we're at in the hiring process. We have two of the three Items covered. We have physical approved address being approved and we're supposed to have Background check done by wednesday. So I wanted to bring James in today I wanted him to just briefly give you a discussion, but then I'd also ask that Because you are the ultimate Approver approval comes from the slack order That assuming the background check comes, uh, you know, it's clear That you guys give a conditional approval tonight. So like James welcome and maybe Give us some thoughts on On where you're at It was a little bit like drinking from the fire hose and this my first day on the job But everybody's been very supportive Um, everybody else in the community has been very supportive about offering whatever assistance I might be neat down the road. So overall I've been pretty encouraged despite the And a mass download of information. Yeah, is tony still here for the weeks or Until the east transition. Yeah. So a couple weeks. We think yeah, good And welcome. We're pleased to have you with us. Thank you. I'm very happy to be here I know it's only one day in but is there anything we can do to support you at this point? No, I like I said, everybody's been very supportive. So Going a little bit lost I go and find somebody and they help steer me in the right direction. Okay James, do you have any cases you have to close out for various cities? Um, I do have one burglary case that I need to close out Pretty much all done except I need to get those folks in the court the documents themselves are all done Okay Do you any need time for that or Probably not and I think it's something that I can either have another officer site those people for me or make some kind of arrangement I don't really see you're taking me from here How do you say there may be times I'm called to testify Cases as they get down the road Unperceivable. Yeah, that's understandable. Yeah. How do you say your last name? Pompareant Pompareant So I move conditional approval for James Pompareant to be the new police chief Given that his background check comes back. Okay Thank you Any further discussion All those in favor Hi Hi Motion carries Welcome aboard Thank you. James. You're more welcome to stay But you don't need to if you don't I will probably Unless the board has any other questions for me I would suggest that The change comes in on a regular scheduled basis You guys decide what that is. I don't know if it would be monthly or quarterly, but I you know, I think that would be I don't know if you had that I think that's part of the The department had a report that we're kind of thinking about right? Yes. Yes, whether it's in person or James, can you just take in I don't know if the computer system will allow you just to take and give us a printout of the activity I can actually I was given a printout earlier today Maybe once a month or something like that. Yeah That's not a problem at all. Our system can do that. Yeah Is this classified anyways or not if we're talking about numbers, not at all Yeah, just numbers. Pretty generic We can break it down into traffic stops incidents or gas defenses. This is right out of Alcor Yes I just I think it'll take in the you know, take in He was put into the rocker to Help down the road So I know there's maybe some equipment we talked about some equipment We have the interest to the At least one immediate need That needs to be addressed Our tasers or five of them are reaching the end of their shelf life So I don't think I spend sure the board's gonna have to consider. Do we have do we have that budgeted? We have equipment budgeted and I believe I just talking to Tony and James that You may be able to lease these over over a period of time So it becomes more affordable than than a lump sum payment and with that I think tons of benefits, but again, I'm not out. That's not what I do. So I'll let the professionals talk about that. Can they Can the replacements be broken up over time? In other words, like like we do with your cruisers every One gets changed out every other year or something like that Unfortunately, no, I think five of them were purchased at the same time. So they're all The taser company will only provide Warranties, if you will for that shelf life and if something happens with them, they malfunction in some way There could be a lot of liability attached to it. So When you come back Need a cost comparison between purchase and lease Understood I know it's it's a lump. I think when we get those we got them through some grant But at the same time if If the interest on the lease is going to be too much then Makes more sense just to Fight the money and buy them again and the complete Call it complete sat Okay, well, thank you very much, james. Thanks james. Y'all have something for us at the next meeting? Yes Take care It's like water conservation punishment Dedicated meeting dates and venues So for the conservation commission folks on the on the call we're going to for talking about the The line item that concerns you folks and the dedicated meeting dates and venues It was discussed at the last meeting and I in your packets. There are some paperwork supplied by the conservation commission Letter from the wetland trust and the Development rights I know that the conservation commission has expressed that an angst about Collectively meeting To to to discuss this matter They would they would ultimately like a zoo meeting the slipboard is Is it fans of zoom meetings? So I may suggest to this board If if each board Perform an executive committee maybe of two members I john has something later on in the agenda that that he's going to discuss but this is separate from that where Two members from each board can meet it's it's not Not publicly worn and you know, it's And I would suggest that if If the select board would like that staff from the town be there that could help take minutes and stuff to that end That that may be a relatively Painless way to move this issue forward I'm not going to pretend to know what all the issues are are here But I know there's a dialogue wants to be had And I'm just trying to figure out a best way to have that dialogue. That's that everybody is comfortable with If it's a zoom meeting when can the conservation board Be a party to it Did you get any of that? Tom owner are you on the phone? I don't think it was those two. I thought it was someone Andre Oh If it was going to be a zoom meeting do you guys have preferred times and dates? Wendy I'm sorry, Wendy Oh, yes, sir. I wanted to phone now to be able to hear you though. Um I'm pretty flexible with times and dates How about if it's if it's with full board members Does your does the commission have a preferred meeting time already? You guys meet during the afternoons. I think correct We usually meet on Thursday at two But I think we're flexible a lot of us are flexible as far as that goes I can meet any day next week Well for me it's better to be That's my preference for the evening as well.  What's your thought Justin? I would prefer to do a whole board that way Everybody's on the same page. There's nothing lost in any translation Uh, I think it would be the most efficient process overall And ellen she grew that Um Wendy Yes, I can hear you so You're open to a full board meeting But you prefer to be through a zoom meeting, right? Yes, that would be better, but we wouldn't know until full board meeting. Yes, everybody you find out when they can do it Yeah, how does next time how does next Tuesday at 5 30 sound? Works for me Tuesday at 5 30. Wendy. Yes From next Tuesday, can you give everyone some notice give us time to warn it? Yes, okay I'm on the line just for myself Wendy, you're the only one that I've heard from the conservation board Like with the rest of the board about that. Okay. I will I will Uh, be in touch with you then, okay so is there uh I just don't know the issues. What are what are we trying to For it and so so I I think and I only have second hand knowledge because I haven't been directly Part of any of the conversations It sounds like josh walker and uh the vast snow machine club in northfield and the I think it's the thunder chicken snow machine club in berry Have devised a trail where they don't need to cut any trees and it uses a small portion of the Um Berlin town forest up near the top doesn't use the entire thing like like I think some were expecting or some had thought Like using the entire road down through And I'm not sure if that's a hundred percent Accurate, but I think we need to see the map and I think josh could provide that and I think we need to talk about Um, so he needs to be invited josh walker. Yes And we need to know if the piece that the cup that The vast trail is proposing to come across has any um Restrictions have any restrictions and and if the board chooses or doesn't choose Can we get around those or you know with a management plan and how do we go about that and What what's the process there and then I think we ought to give at least a few minutes for public comment for black road Um, the the gentleman that came in last week had some concerns. I've looked at the road Um, I I see his concerns, but it's I mean in my own opinion. It's really no different than Than a car coming down that road. I found that you know, some machines on lever's land in norfield and other places They're not all over the place being crazy. They're they're following the rules So I think we should at least turn them out though and understand If there's more people on the road to have concerns Yeah, I I do think that we have um, they provided that for tonight. Yeah, they provided that tonight So you should have it in your packet, Justin It wasn't it wasn't in the fact that I build out. I understand it now. Oh, okay. I'll get it to you, just What is that? Okay? We also It says that snowmobiles are possible But she indicated that we would need to update our management plan if we decided to go that way Um, and that would also require public input before we Updated the plan so that was um what Vermont land trust told us when we saw them last week Oh good, that's great So so wendy in in your opinion with this meeting that we're having can be considered public input That or would it have to be on the actual plan? It'd probably have to be on the plan draft the draft plan, right? It seems like an easy one. I'm having a really hard time here. And you can repeat the question, please I think I answered my own question once I thought about it for a minute. I think I'm all set Okay, I'm sorry. I'm just really having a hard time hearing people because this board want orca to participate in this They do it remotely So it would require um it would require public input. We'd also need to review. There's a wetland Um, I draw on road that would need to be checked. There's a couple things along those lines that we would need to um Check with various people, you know just to make sure everything's In line and also would want to check with all the butters of the town property Um, so there'd be you know multiple things that we need to look at My guess is that having a snowmobile going across would not be a problem. But if there was any need to cut Trees or um deals of vegetation That could be a problem, but I'm I'm not an expert on that. I we really would need to talk to somebody who's a wetland person with a shape Does it make sense to there's two organizations that want this to happen, right the chickens and the Northville folks And the citizens that own snow machines, right? Yeah, but there's those those of the two associations. Yeah that that have some war with all okay, right Can they write up an agreement that for both parties to consider? And and just And maybe that's the easiest part they give them this give them the the this easement documents Yeah, so you guys don't have to go through it, you know spending your time and treasury on it These guys don't have to do that right have to give it to them and have say You know where we the the town can be open to this, but you have to give us a plan that's going to work Yeah, and it's can by next Tuesday that be done. I don't know I don't know the chickens and from the hands so Well, I would think they must they must have lawyers. I would think they would I think they probably have Crossed this before sure. Yeah, because they go across some Norfolk conservation land as well. I believe Norfolk town forest So the thing do we'd have uh, I'm not volunteering to do this I'm just the testing of a four way four here. Well, I agree if we were doing that it would just be having the Uh The folks here that want this to happen to get a hold of the the thundercickens in the north hill club and have them Provides a plan for it to happen. Yeah, so I think that makes sense. I'll I'll take the action item to talk to um Josh Walker who's kind of the Berlin point of contact is they don't have their own snow machine club And have him talked with the bass clubs and talked with wendy. Who would be best tom willard question for me? I'm sorry. It's just a jumbly sound. I'm getting Oh funny looking for Who who would be best for josh walker to talk to about uh, some proposed language for the management plan and uh For the select board to review would that be tom willard probably I understood you about it happening in a week. I don't think that's going to happen. Um Because part of the process is is going to be soliciting public opinion, which is going to take a little bit longer Than just a week. Uh, this this is this is just I I do I do think that started to get um We're not really clear yet about Um, if the trail needs any maintenance to bring it up to par. Um, we're not clear about, um Not, you know, how wide is the groomer? We don't know that Um, do we need to cut trees? Do we need to think about that? There's a lot of detail that um, it would be really helpful if The center chickens could Perhaps write down exactly what they're thinking, you know, how wide this trail has to be how much You know, is there any maintenance up front that needs to be done? Is there any ongoing maintenance that needs to be done? um so that those types of things we still need and We're not really clear how the trail is going through to, um, the vast children number 12 down in northfield So if we could have a map of that perhaps with which landowners are affected and which ones have been um Notified, you know, or have agreed to have the trouble across their property. That would be helpful. What so so i'm a little confused there because we're as help me understand why we need to know all the The landowners that it crosses we're we're talking about just the burlin town forest piece The other the other pieces are private agreements between the citizens and the vast summation clubs Yeah, I guess my understanding was that um The trail was going through to route 12 and it would um In northfield has contacted us already and said that they won't allow motorized vehicles across their property um So I get this just to get a feel for what is the overall picture as well as what's going on on our property Conversations like in place. They won't even need to cut a tree in fact Um, and that once they exit burlin town forest, they will be utilizing private property Yeah, I I think we have the majority of what it would be really helpful because I this point and to be able to get together and Just everybody bring what they have into a meeting And then we can start working towards the next step But we really need to sort of get everything out there on the table It sounds good Thank you, Wendy Yes, we'll be playing for Tuesday next Tuesday 5 30 p.m Okay, great. Thank you very much. Thank you I could have been wrong about whether it was the thunder chickens or the other one But my point was it's one of the very snow I think pretty sure it's the thunder chickens. They're usually in here. Yeah um, okay Fisher or Colbert Where's my notes? Uh, so I don't have my notes here. So the um Did the drilling over the last week? uh, the drilling was to determine what sort of base soils are there for a proposed new structure to replace that Colbert on Fisher Road The the boardings show it. It's 30 to 40 feet of Really uh muck and so Nothing that you're gonna build on so the We're we're getting the geotechnical report done. Uh, and we hope to have that soon Which is really then tells you What kind of foundation you need and and and the structures is likely going to be that half pipe structure that you guys saw a couple meetings ago What kind of Foot footing system is required for that once you know that that's a driver of the cost and I keep saying in two weeks, but I hope in two weeks that we have at least some budgetary numbers that you guys can look at and then need to talk about how you're gonna fund it and It could have been better news What where where it is good news when we did our survey in the stream With isn't as great as we thought. Uh, so it's it's not going to be a 40 foot structure It's probably gonna be closer to a 30 foot structure, but Okay, it's y'all keep uh brandy sackston and carl the weasel berlin down the center Yep, carl you want to go up chuck you want to take a seat here? You Have to be able to introduce yourself to everybody I hope some truck store. I'm a water basin mob failure. I represent Berlin mall Brandy has come down with something that's nasty. She's not here um, so And I think paul paul you're on the call correct? I'm here. Yep. Oh brandy is brandy here. I'm here too.  I think I sent it out friday the draft applications on both the new town center And the neighborhood development area. I'm gonna walk through these applications with you We would like the planning commission at their last meeting Voted to accept these applications and send it off to you folks For your review and approval Which would then send it to The staff of the department of community housing of fairs or whatever they call themselves now So i'm just going to walk through the the two applications It's for their review. It's it's not the it's not the complete applications for their feedback They're actually partners in this with us. Yeah, so they are going to review it They're going to give us feedback on what it takes to to get this in front of the downtown board and get approval so Yeah, my my concern remains the same though that Once we submit this for a review If we change the property boundaries They would need to go back to them for review again before we could actually submit it, right? Not necessarily. I don't think so. I mean, I mean that that review is like You know here there are multiple pages that review. I think would probably the answer is yes, but it's not going to take You know forever. Yeah I am concerned that Mr. Lamberton's property still isn't A part of this and I think we have we can discuss this one and again Oh, I thought it was time to discuss it. Okay. Yeah, and so I'm going to go through here. Well, we get to that. Okay, you know my So In chucks you can So this the the new town center Application or is it safe on your town center application right here? So there's two documents. Okay, so So if you go to page two There's a whole list of included documents This is stuff that we didn't include in here just for sake of printing it's going to be included you guys have seen it before It's it's the new zoning. It's the street layouts. It's it's a Whole bunch of things that that you've seen in the past really So what's interesting if you look at page three of this of this report that has the aerial photographs on Um You'll you'll see the the top photograph was in 1962 and you could see the the lack of development that was there in 1962 and then The interstate came in and in the in the 50 years later than you have the bottom the bottom Example of what is what is there now? And you can see how transportation has played a key role in the development of berlin over over the time First it was the airport and then which became the regal airport and then became the interstate and so um Most of it in 62 was farland and 50 years later it's uh represents 25 of the total property tax value in the town of berlin so So i'm gonna have you go to To uh something new to it's it's map H1 It's like this Okay, so this is really new this this the picture of the of the of the map So h1 on the bottom right hand corner She was Which is after me There we go right here h1 So We when we were developing this application we tried to meet with all of the The stakeholders who will be sitting around the downtown board and have meetings with them to discuss this application and get their feedback uh The most one of the most recent meetings we had was the central mont regional planning commission We were in front of their executive board And today they really like this core section of of the development where it has the the streets developed here um It's got the the town green this urban form But they really did not like the uh the root 62 Side root 62 was too spread out more auto oriented and so for the last two weeks with our consultants and the folks from the uh of berlin mall We revised that map to to this section right now. It's at 62. Okay It's more of a replicating replicating this urban form uh squared off streets sidewalks throughout um It it will change the configuration of berlin mall road Right now berlin mall road would go through the one building. I think it's building e there If it was depicted on here So this squares this off you can add that other building It has a we we put space in here for municipal building with the basketball courts and a pickleball pickleball court there and so We think this is going to get greater approval by a lot of folks around the table Taking this from a less auto centralized A development to more of a pedestrian And around this entire this entire campus now is a Multi-use path eight foot multi-use path I'm going to be talking to you later about that as part of the v-trans grant that I introduced a couple meetings ago So this is the form that that this that this project is is is taking on now We've got good partners with the with the mall. We've got good partners with the hospital and and So I'm going to be coming back to this map later and when we talk about it in the in the neighborhood development area the further maps Show sections of this of this Each of these properties. So Like h2 shows a blow up of that route 62 section that we were just talking about And you can see Items are in there Of the 1 2 3 4 5 5 buildings that are there three of them are dedicated to to housing Fourth one is a restaurant and the fifth one is to be used for municipal use. So that's the 62 gateways The The next sheet if you look at page H4 This is really the beginning of the core of the of the new town center This has one two three Residentials excuse me four residential buildings in it surrounding a community green and some commercial retail Spaces on the In which would be in the now the mall parking lot Go over to She ate h6. This is the property that the center brought medical center controls They Would like to to cite an additional medical office building there as that's the larger structure you see there and it also has some smaller commercial retail spaces you can see that that they're That the hospital is going to Connect Their their campus across official road to this campus with the sky bridge You see the sky bridge portrayal that sky bridge down in the lower right hand corner And so these maps just give a little greater detail on on what the what the plan was I know there's been some Some discussion about you know why is it aren't buildings built in front of the mall and And make that mall that make that a road the main street And the simple answer is it's private land It's the the owners of that land Don't want to do that concept and though that may have been a vision 20 years ago It's unless This board would like to try to do eminent domain, which I wouldn't suggest we would do that that We we look at this plan As a pre-purser to ultimately maybe getting to that Infill on that parking lot Chuck Chuck you're here. You maybe could talk about your clients and their their thought process as well. Yep Um as I said Because I think if you think about the way it's going the way it looks now The what's in front of the mall could ultimately become a pedestrian walkway like it as opposed to a street And I think it ultimately makes a lot more sense doing it this way if you really think ahead, but sorry to interrupt No problem. Um, I could just say at the outset that our client, you know supports This concept we've had a number of zoom meetings with tom and brandy and paul Carla who you may have been in on some of those where we pounded out the details of the layout here and all You know as far as uh redeveloping the parking lot, you know, the issue there is is that The leases that the mall has with the individual stores there call for so many parking spaces per So many thousand square feet of lease space and so, you know, we can't um Do anything about that without breaking those leases, you know, the mall still is economically viable It's a challenging environment for retail In person retail, but it it's still working. And so Nothing that's shown here Would prevent that from happening down the road if conditions change in the world, you know, um, but This is a good concept for you know, taking The new town center concept and in basically superimposing it on a Suburban shopping mall. I was playing in the 70s built in the 80s and is still a viable operation as a shopping mall So, um You know, I think it's a good balance between the sort of the new and the old Without prejudice to the new Continuing forward So I just uh, just going to Go through some of this so in here Are the goals of the of the town center? It's really reflected in our town plan the whole planning process It started in 1999 You know, it talks about the investments that the town has made in this area from utilities Approximately seven million dollars has been spent in water and sewer upgrades in and around This area Do you look on page seven? You guys have seen these maps before it has the the existing conditions The right below that is the the street grid It took a good bit of convincing negotiations with the The mall owners to to reconfigure how traffic flows there, you know, and but they I they have seen the value of of traffic going behind the The lots now as you can see um The blue lines there in effect go Backside of the of the parking lot. So The number five there is the first street grid Off that will be built the future street prints and and the next it's go to the next page page eight the pedestrian spine That shows the the sidewalks the uh, multi-use paths the Sky bridges all the way that folks can move around without needing a needing a vehicle And On page nine the new town center. I'll just reach to you what statute says New town center is the area plan for or developing as a community central business district composed of compact pedestrian friendly multi-story and mixed-use development as characteristic of a traditional downtown Supported by planned or existing urban infrastructure Including curved streets with sidewalks and on-street parking stormwater treatment sanitary sewers and public water supply We really think we've baked all of that into this into this application So a good bit of time on this planning commission is Since this this planning commission since 2016 has been working to this end The if you have if you flip the page 10 It's three maps at the very at the top of uh, and it's In the middle is Burlington center on the on the left is Montpelier And on the right is berry that they're that they're designated downtown's Each of them are roughly the same size and area So you could see what how, you know, we're comparing apples to apples And and we we talked about Parking which Is a sensitive subject with some of the partners at the downtown board And we make I think very good arguments about the parking, but you could see our area is It is 118 acres the The each of the Flip another next page over that same area It's on page 12 Of that same area in Montpelier is 33 acres Burlin town center is 20 acres and berry city is 26 acres Montpelier has 3,250 off-street surface parking spaces Which is 90 98 acre 98 spaces per acre Berlin has about 20 acres of off-street surface parking 2,150 off-street surface parking spaces Or ours is 107 spaces per acre So we we're getting more parking spaces in less area Than either the city of Montpelier or the city of berries So we think those are good arguments on on the amount of parking that we have I'm just gonna the The second paragraph On page 12 down. I'm just going to read it The center of before I start reading the central Vermont medical center about a year ago put in an application to To revamp their campus and one of that one of the items they looked at Was a parking garage And I'm just going to read now the hospital's cost estimate for the parking structure Equated to 29,500 dollars per parking space 29,500 dollars for a tower parking tower Nearly 10 times the cost of surface parking structure So we really think that's a compelling argument to to Not do a parking structure at this time That that cost came out to 34,000 dollars first base In Montpeliers Montpelier was looking on to it and Montpeliers came out the 34,000 dollars first base That's a significant amount of money town of Berlin Doesn't have that treasury to to to put into that the market conditions are just not there for for tower parking The I'm going to go back to Map h1 again, there are Outside of the the two privately owned Residential units The duke of its property and And the fox run There are five other housing Structures that are proposed in the new town center the There's there's an average anywhere between 190 to 240 Units, let's just say it's 200 units with 200 people in it That's 400 people That would increase the population of Berlin by about 15 percent because just those residential properties right there The Compelling when I said that this area generates about 25 percent of the town's total property tax revenue Nearly about 3,000 people work in this area of Berlin and almost nobody lives in it So this plan will bring bring Housing to the area much needed housing to the area in central Vermont so I if you guys have any questions on this I am going to ask you to to move this forward to To the To the agency's committee for review John brought up the mr. Lambert's property. I think that's that's best addressed in the next application So But before we move off of this one If there's any questions Let me know Good, okay, why are we included? I'm a little confused as why we're including the hospital in the downtown It was really a a Strong suggestion from the agency It was it was their opinion that that would be a good selling point For inclusion in the in the downtown center. It wasn't originally there. It was it was there Very strong recommended recommendation that would be put in there And and I think what it does it brings to the to the town center Somebody with relatively people office, right? I mean they they they they want to ask me that right now. Oh, I know that Historically that they have they have political clout They have sources of funding that are are not available to municipal entities uh, they are Uh, they are They need housing stock For to help retain employees at the hospital It's this it's the second largest in employer in central brahman We we need I think we need as the town We need to partner with them to make sure that they are a viable entity in the in the in the fort foreseeable future And I think this plan does that And so those are several reasons john why why they're why they're in it He's trying to think historically you had heaton heaton house or heaton hospital and low atillier There was two hospitals and one in berry. I can't remember the name of the very one They both both closed in 69 and To the So, uh Any other questions here? I I think I really think our design for that root 62 Entrance now Is a is a great design It addressed a good bit of the concerns that the folks that we met with had And it it took a good bit of Good good bit of a partnership with the with them all to To come around to that and so I appreciate their efforts and what they've done So if you're not in this this bubble Strong that we made You want to build outside of it that would be considered sprawl? No, and I'm going to talk to you about that Okay, and so that's a misnomer and I think uh I wish wane was here to I think they have Uh Come to that realization themselves And brand if you want to talk to to the discussions we have with john granier and wane About the sprawl issue Now would be a good time before I jump into the middle of all this other stuff and remember Back to looking at the benefits That come along with There's a few designations. You'll remember that there are various various Benefits in terms of acutity relief the one that's really important for the property owners and developers in this area of Berlin is The definition of being Considered an existing settlement for acutity and that's the nine l or the sprawl criteria So property that's in either the neighborhood Development area the nba or in the new town center will get that relief So that will That's that's one of the major pieces that will be available in Berlin some of the other villages will be a little Pangeable at least in the near return to property owners then We have Talking with Mr. Lampton and his his engineers. I think there's general agreements that meeting the new town center definition with a boundary that runs East west Is problematic because of getting through the wetlands and the stream area That's how it's going to show maps of that that are in the nba application. Um, you get a better sense of exactly how Significant that area is to cross through. Thank you brandy. Um, Yes, okay. Okay. So I'm going to call this is the other packet now I'm going to call your attention to Page f as a frank one you could see the The large area which is the the new town center that we just talked about The neighborhood development area is up to a quarter mile of ground that area of the new town center and so the larger of the squares or rectangles that's mr. Lamerton's property and Then there's a one by the chamber and uh I'll be with the name carla who's a farm How it works Yes, and so Both of those parcels are earmarked for neighborhood development Areas as brandy mentioned if you if it's deemed a neighborhood development area it is uh What's the term you use brandy a pre not pre existing it's a The existing settlement which which takes out Niall, which is the sprawl question So that addressed Directly mr. Lamerton's concern with with the sprawl so um So i'm going to Flip that page over and you get uh g one good. I'm sorry torn All right the neighborhood development area So it's just just the name of that Listening to mr. Lamerton when he came in he does not have interest in And how putting up a housing development. We'd like to put in a commercial building That the sprawl issue goes away even with for commercial buildings so he would still be able to do that There's no limitation on what you can build.  You want to interject or you're good? Yeah, i'm just going to confirm that the nine l Um, nine l is actually only applied to commercial development in the first place. It's over the fly through residential So that exemption out of nine l or relief from nine l would be for um commercial development okay, and uh Mr. Lamberton's engineers agreed or understood Yeah, but i think he he understands that he does get that um being either in the Newtown center or in the neighborhood development areas. They both get that same benefit Yeah, the the meetings that we were at that really came to the conclusion So so what's the benefit of being in the new town center versus the neighborhood development area? Many moons ago, um, I gave you the entire checklist of benefits and you can actually jump through and see the difference The major remaining difference between the two, um, destinations Is priority for State buildings And that's something that you do get in the new town center, but you don't get in the neighborhood development area Uh, but that doesn't apply. We've been having more conversations with the folks at State and doing a little bit more Your research and I've shared that with Mr. Lamberton. I haven't heard back from him on this issue But I did share with him what we had learned um And that the state buildings that they are are worried about are they're they're applying that criteria to Are what you might consider sort of the Retail building so any place that a member of the public would go for a transaction. So something like a dmv office um Or you know a place where that the public comes and goes. Um, he went to five new buildings like um Be trans You know garages or police barracks or You know health department laboratories That sort of thing where there isn't sort of direct customer service And I think the one other thing that came through and what I saw of the emails between the Lane and his people was that his engineer basically said he didn't think that the size of scope the size In the town center would fit what he wanted to do on his property So there are a lot of reasons why he probably wouldn't want to be in the town center It would be it would be more limiting in terms of sizing I just want to make sure his concerns were answered and Yeah, we've definitely spent a lot of time on this I think in tom and Trying to I mean, I think Unfortunately, some of Wayne's experience is You know making him Question, but I think they talked it through and I think that they've come to the same realization, so But again, I Has a date to speak for right. No, I'm not speaking for Wayne I think the biggest I think um, the biggest thing that also came through is that We there everyone's pretty much in agreement that if we include the property we won't get the designation Because we cannot connect the property from From the from that side, so even his I of the email I saw from his engineer said he was pretty certain We wouldn't be able to make it. Yeah, so to that end H1 if you pull from that h1 This is the wetlands areas So you could see between mr. Landerton's property and the the Berlin town center There's a wetland that splits them and The the the new town center From the uh from the From the definition of I read before is um a walkable Central business district composed of contact pedestrian family multi-story mixed use development as characteristic of a traditional downtown I would hesitate to To put a cost on trying to build roads or sidewalks or pedestrian pathways through that Through this section It's just And and you can see in so there's some some additional wetlands in mr. Landerton's properties little fingers that are problematic as well What the neighborhood designation area Can also get it can get funding for sidewalks on paying term by north because both of the Both of the parcels that are now in the neighborhood development area Would front pain turned by north? so that adds to the kind of activity And brings it ties it even Ties it as best again to the To the new town center without building something be a bridge between between the two two entities Um Yeah, it's actually kind of So when we're talking about the town center and you're talking about the sky bridge Is the hospital committed to paying for and building that is that what I understood? They're the one who put put the concept up. Well, that's that's our belief I mean none of this has been negotiated But they they need a way to connect their campuses and and it's and they need they they really like the residential Piece of this what it offers their employees. So I I believe They would be they would but we don't have any agreements that in who is representing the hospital Jim elvren's VP Eileen he she's the Property management person And they have some consultants anyone from the board of directors Or Again, I mean we're in a planning stages here Go ahead Oh looking at doing structure parking and what that price tag Ultimately was and they determined it was too much. So in some ways What they're looking for is something that's less expensive than that, but is still not necessarily going to be what we might turn inexpensive Solution because they have They have to have the building within 250 yards of the existing hospitals if they want to do an additional Building and then they also have parking needs to go with all of that And so for them, they really have to very carefully allocate their space and meet their requirements for Um connectivity, you know, they're going to have staff going back and forth So walking up to the crosswalk at the wall entrance road And then back down it is not viable for them either So the skywalk Skybridge thing is their their idea is something that they're consuming. I don't think they're at a point yet where they have A price tag or an engineering plan, but um, you know Paul was working closely with them with regards to where they think they might be positioning it and and such so That sort of um Is the structure is going to be necessary if they're going to be able to use their other piece of land How they Even if all they're going to do is put satellite parking over there, they'll need to be able to get people back and forth So what happens if they don't Look at it does that impact that the plan at all and I mean my shape or form for the We're under no obligation the beginning of that question. I I gotta bring So the town's under no obligation under any of this. It's it's a plan, right? So we we need developers to buy into this idea We're not going to build these buildings And we believe that the hospital has a vested interest In this plan and we'll we'll take steps to participate So no, we have not negotiated any of this. We don't even know if this is going to to receive approval, but But it's it's it's it's been months of discussion good faith discussion And we we believe that they're they're good partners. So Um I mean, we're going to be dot nice and cross and tease for many many months to come if not years and years to come So is there any questions on the neighborhood development area? Ask the board to Put motions in to allow these draft applications to be submitted to the department of community Housing and community affairs For review I have one more question about that process. So it goes to this committee that Reviews the plan for us and tells us whether or not it's good enough to their staff You know, it's the it's the same staff though, right? I mean, it's the same group of people that would do the ultimate No, the downtown board is like 20 different You know, I've never been through the process, but the downtown board Consists of a variety of people. I know for instance bnrc and preservation trust of vermont collectively Get the name one person. So it's all these So it's not it's not state. Yeah, it's not to state What pawn is talking about is is a review at the staff level Where then you folks will then make changes if necessary and then submit the formal applications Doing this isn't the formal application it's Getting their fee both the staff level fee Why do we need to vote on it to submit it? That's a draft At least then it shows that the board is behind it. Yeah, yeah I'm just not comfortable yet Um, but I mean there's four other board members. So Well, the only thing is is that as it is We're putting in a draft plan to be reviewed by the state And then turn back to us for changes or what they feel to be changes Is that my understanding? Yes, and then that ultimate Application comes back to the select board for Final approval to them to the downtown. So basically we're just voting to approve submitting this to the State of Vermont staffed for their review to be returned to us Do I have a motion? Should we do a motion for each individually or can we do them as a combination? I'd rather you do them individually I make the motion to approve The moving forward of the draft new town center application to the state of Vermont for review and ultimate approval Hopefully here a second Justin Angelina Yeah, so individually, right? Yes, this is the motion is to individually approve Yes, this is the motion was for the new town center application now So the draft the draft Any further discussion? Yeah, I would I'd like to have like board members that I should say I talked with The butters that may not be Me so so So these individuals you're mentioning have been invited to all the planning commission meetings I've been invited to all these select board meetings. They're not in attendance here that uh, they've been giving the been given the The agenda's we have we we have we have Met with them. We believe they are comfortable with it. Again. I don't want to speak for Wayne However, if this board wants to if if if you add that property to the new town center It the new town center is not going to get approved So what what is more valuable? That's one property or the new town center. So that's a I think it's a clear choice for you Any other discussion? I mean, I'm yeah I'm concerned You know our our largest town taxpayer and developer who's developed more land in Berlin than probably anyone Didn't have the answers today when I talked to him about whether or not He he was comfortable with the plan as proposed I see no harm unless if carla tells me different that there's a timeline that um, it's gonna put us way behind that we can't wait two weeks and get make sure that um, mr. Lamerton and his associates that own the the Abundant properties are comfortable with the plan That that's that's the way i'm looking about it. So the question is don't say he's not comfortable with the plan So are you gonna You're saying then scrap the plan. I'm gonna have to weigh that option. It's It's a hypothetical at this point. I don't know There's four other members here. I mean, I'm not holding anyone up about twisting anyone's arms. I'm I'm I'm just telling you what my concerns are at this point There is no what is it hurt to wait two weeks time To our next meeting. I mean, this has been every single Select word meeting we've had we've talked about This new new center that's going to happen over the next 25 years Right Why not wait two more weeks? Brandy, what's the time frame they have to review it? Don't they have a certain number of days? I think the issue is basically yes, they have up to they they can take up to three months They can take up to that Their review the states review of it I mean, I think the issue I think the timing is simply a reflection of the idea that we wanted to get it before the downtown board in the early part of the year I I am I mean, I think I think the question is does this is this detrimental to Wayne in any way And I don't think that it is it may not benefit him to the degree that he would choose But I think ultimately Again, I haven't spoken to him for a while. I've only I just He's been having excuse me But I but my the emails I've seen going back and forth. It seems as though there was a lot of common Agreement about what this meant and I don't think It harms him in any way if that's a question and I do think it helps him with the Act to 50 criteria that he was Asking about but I again, I we don't want to speak for Wayne. I'm surprised Wayne's actually not here or on the phone But he may have had another comment um, you know, I need to you guys What question needs answered may I ask a thing about the planning? Diabranny One other project that you And one of the reasons that the planning commission has been Trying to keep this moving at a quick pace as we reasonably have been able to in 2020 And that is the first run project. They are facing a deadline of decision And the possibility of getting funding For their project again, that'll roll around probably Somewhere around march of next year and if there isn't Um, a sense of what is happening with the Really new town center by that point There was likely to get their project funded and that project is going to get most likely shelved Um for the foreseeable future because they have another project in very city Just Can you still hear us brandy? I can hear you. Oh, but I have something and there was a bit of a there's just a lot of noise. No, we have communication going on here So, yeah, I forgot about the talks around here. Did you hear me? Yes. We yes, we did Okay, good. And I think the other thing to To keep in mind is we still would have to go through More public processes before this ever goes get submitted. Um, it's not This is not the end of the line as far as the public input And again, we we we we think we could submit it today and get Wayne's comments into weeks. We'll submit it then We need a vote. No, we don't Not for a draft the The How does the tip district fit into this? I mean, it's it's a one of the vital elements of Financing this it's talked about in this application And again, there's only one left in washington county Yeah, okay And everybody is waiting for the town to show an interest in pushing this forward Okay, any more quiet comments All those in favor Angelina Angelina Okay Justin get knocked off the line Okay John Happy to take it up in two weeks or sooner So those opposed Hi Angelina, are you opposed? Are you opposed to the to the motion? Are you opposed to the motion to Salute the the town center application draft to the department of housing and community affairs Are you in favor of it? She had said she wanted to wait and hear from Wayne, but I think she's having trouble I wanted to wait for Wayne. I think that's what I what I said and then there was a disruption So I put an ear what the what was said that's all So I so no, I'm going to I would like to wait for Wayne Hey, okay So motion fails. Okay. How about the neighborhood development area? Which includes mr. Lamberton's property? May I add something? Yes We can't submit the Thank you brandy Okay, um or rad, which way are you voting? I'm in favor. It's just a draft. I mean, I'm not sure they have it get in there and Have people or have the state at least see that we have an interest in pushing this forward If we're going to wait for one developer Yeah, I want to be I want to be super clear here. I am in favor of this But as I've said since the first time it's been brought up since I've been on this board that I've had this concern And it has not been fully addressed because I How do we get it fully addressed John if we talk about it every two weeks, right? We've talked about it. You've met we've talked about it for every two weeks for how long What is a good? What's it going to take to get it addressed? You talked mr. Lamberton today, correct? And he did not have the answers he needed He did not have the answers to understand what happens if he never has the answers he's needed Well, that would be a problem Are you giving me a hard time? I just think that it's Unfortunate that Sorry That um, I think that we've gone out of our way to make sure that you know, we've addressed his concerns Whether we have or not, I don't know but I do think it's unfortunate to scrap a plan that we spent a lot of money on I don't think I don't want person doesn't agree with it. I don't think we've scrapped it. No, but there's it seems like there's intent to scrap it if I don't part of some of the board members if If he doesn't agree and I think that's unfortunate And I look and I like Wayne and I I don't want I don't want to disrespect him in any way I think it's about knowing what we're getting into and having full visibility of the issue Right and I'm surprised that he said that he hasn't gotten all the answers yet because I Think a lot of that's been talked about but But I understand John not I understand what you're saying. I just I just hope that this isn't going to end the end this process because He gets the answers and it doesn't work out or it's not, you know It's still not his favor at least we all know and we're making a decision That's not like well, I think so but I'm not speaking for so-and-so Right, we're not getting into that situation. We all know with a full I can't I don't My concern is how do we Determine that and when does that be terminal? That's all I'm asking and that's what a public meeting is for is for anyone to be in attendance who has concerns or Discussion or wants to bring forth Issues so if there are questions that mr. Lamberton has posed that he doesn't feel he has answers to Then I would say what are those questions And how do we get them answered I'm not aware of the questions at this point And that's why I'm very much in favor of moving the draft forward because I think We're in a very unprecedented time. We're moving toward the end of the year With what you've said about the other Entity and the fact that we want us to go forward in January. I just really think we should move it forward sooner versus later And I'm a proponent of it and I I have high respect for mr. Lamberton, but I also feel that with his expertise and knowledge And the dedication to the town if he had extreme concerns, I think he would be here or send a representative on his behalf That's just my take Okay, well Revisit the question in two weeks. I guess When does uh one of the uh Fox run meet their information By end of december Brandy flocks right end of december Yeah, they're there often is good for the calendar year at this point Okay Thank you brandy Are you going to talk about a grander? Okay I was thinking about saying about the executive committee thing about Okay Uh This is assuming that we're going to submit an application for a new town center in the neighborhood development area It's the application. I talked to you about A scoping study For the of all I used path around the new town center price tag about 50k us that's the most that features will fund with 50k which would require a $10,000 match so Uh, I'm not quite sure what to do because it's doing I think the 27th of november, which is relatively short order Anyways, that's all I have. I can't do any more on that. Um, okay Uh Use of executive committees john so In the past We've had situations arise where not all the board members are getting information on decisions or Things that happen in operational times, um You know, and it's a little harder right now without uptown administrator But how we make decisions they're between meetings. Um if something comes up Who's notified how How You know, who does tom talk to? um, and I think based on I think historically it's been the chair, right? It's my opinion that depending on what the situation is it should go to the liaison And the liaison should be letting the rest of the board know Um, so any examples sure So culvert fails on fisher road He he doesn't call the town Highway liaison he called you right in in this situation. Yeah If I'm the rest of us don't necessarily know that it's failed until we read it in times darkest Right, so I'm just trying to figure out a way. How do we How do we all get on the same page for things that are going on during the week? Um The decisions that need to be made Uh, they do need to be made. Uh, I'm not Saying someone shouldn't make them, but I'm saying like I'm saying the rest of the board should know Okay So tom came up with a Thought that may be an executive committee of two people I You know, so that that's one thing you could consider that Or we can consider using the liaisons that are attached to the different areas of government, right? So Me it's a police Justin it's the highway department for flow is the fire department um And and using the liaisons the way they were intended I think This it's not meant to be critical of anyone. I'm just trying to fix the communication problem Make sure that we all understand what the issues are Well, I can only talk to the culvert. I know I I Said an email the blinding email of all the select board members when it failed the second time I don't know about the first time. I wasn't involved And when it well, when it failed the second time I sent a blind email out to Everyone on the meeting was at eight o'clock in the morning At the culvert itself. I don't think the road foreman was there even no I think you gave him a he was there earlier earlier Directed traffic and putting up the barricades Well, I've got no qualms about uh, they all liaisons Doing that means I don't miss work You know basically yeah, I I'm just You know, we can we can figure it out however we want I don't have anything set in stone. You know in my mind. I'm just thinking like That way it takes some of the pressure off from you to tell the board every time something goes on and it puts it in the The functional area of the liaison right so you know Hypothetical, you know, hope it never happens fire department has a you know bad fire and there's a There's a fireman that you know bearish is in the fire You know tom finds out he would talk to flow who would let the rest of the board know Those type of things and that way it's not all um one person all the time I would like to list the liaisons. I didn't even know they were all liaisons to me off I just thought there was the fleece league. No, no, there's highway. There's fire department public works Does anybody know about? Yeah, we did in public meeting, but we did it prior to yeah, there was with Dana. Yeah And like I'm not with fire even though You know, I wasn't interested in it, but I can't remember who it was Justin is on that and then on public works and you're the police. Okay. Because Justin I both had interest in it I can't remember. But you could produce that list so that you had it That'd be good That's easy enough to do Okay All set. Yeah um cb direct funding Yeah, so we had a email from a john atlantic From central mont disaster animal response team and he says back in November of 2019 he visited the select board and I went to the minutes And he did visit select board and he was He was uh asking for a donation. I think it was a minor donation of 200 dollars But the minutes done did not reflect that the Select were authorized it or so my my sense is is the timing of it was that You do a petition like you do for a town meeting and and uh, he Said he he did not do a petition he but The meeting was enough. I said, well the funding wasn't there. So Yeah, the funding is not available. I said, I'll bring it to the select board that they wanted to do Give you 200 dollars for this that's their decision, but I I didn't I had no No way to fund this guy for it. Well, basically he's asking for a special appropriation Correct. Yeah, and the You get the you get your signatures and you get put you you get put to the vote on town meeting day yes so Just don't nope. Yeah can be that to him and I've already told him that okay I'll tell him that then. Yeah Okay, the town administrator recruitment so, uh, the hiring committee has uh gone through two rounds of vetting I sent around to to the hiring the You guys approved two hiring committees of smaller one and a more Additional members of hiring committee um So I sent around today a date of Looking at November 15th. You see the folks are available to meet for in-person interviews and so I've got Five or six responses back And just just want to encourage everybody else to look at their calendars get back Uh With that date that's that's one of the Few dates that both candidates could be here And so I envision very similar to what we do She got it. Yeah, well my hall. Yeah, let's see. We got to get that. Yeah, that worked real well Well, that works for me Same for me. November 15th is good. Yes. Thank you I will not be able to make it on the 15th. Unfortunately Tief I'm available Farla's left. She said she was available. Yeah, she just told me she was Yeah, excellent Okay, anything else on that top? No, I'll thank you. Will you be sending out resumes and Yeah, I will. Yep. Yep. Yep. Yep Okay, uh town campus, uh, stormwater treatment award so in your packets You may recall that, uh, when we when we did the stormwater project, uh, it came over budget So, uh, it's three pages here. Yep. Yeah so, uh The folks from central operation planning commission Said they thought they could get additional funding for it So the last page is is then saying that they got additional funding So now, uh, I requested that, uh, uh, that you folks issue a notice of award To del Percy, Ian And then also a notice to proceed which I also gave you a copy of these are the original brand We'll give you these and we'll take action Uh, motion on that So basically they have come up with the money to Provide the additional funding. Yes, the, uh The, uh, if you look on the notice of award to 65,000 The original budget was like 60,000. So, you know, we've got around 5000 The town will get 5000. There's no additional cost if you look at the The last page of the sounds obligation is still Most of that is going to be in time with mine with my time So, uh, I'm just a little confused here. This is New, new stormwater improvement right here at this building in the town garage. Yep. Yeah It's a little pond out here collection ditches that take Take, uh, surface water surface water off the majority of the money's coming from the state Party the majority of the money's coming from the state. Is that right? Idiot federal state Make a motion to award, um The town campus stormwater treatment to uh, del e percy ink in the map of 65,000 $65 Any further discussion All those in favor All right Angelina, did you hear the motion? All right. Okay. Thank you Okay Before you get there is also this notice to proceed Well, yep, I'm assuming you take action on it because it requires your signature breath Okay, a motion to proceed April 1st Yes, 2021 So moved Here's second Second Any further discussion all those in favor Aye Angelina In your packet we got, uh, I think this is a recurring Kind of the license is that Diane? Yes, it is Mike Muller the guy doing uh reese and christmas trees over in the in the Berlin wall there I make the motion to approve the peddler's license as presented to us this evening from Mike A. Muller for christmas trees and reese ornamental et cetera And that would be from november 27th 2020 to december 24th 2020 from 9 a.m. To 6 p.m. Daily I'll second Any further discussion all those in favor Aye Angelina, aye Okay, and town highway grants program one time supplemental Uh, yes, so I for folks that apply for Highway grants last year You may recall that they uh the state has put all that on hold I'm gonna try it on my notes here But I got a letter from ashley say that That the state is doing a one time supplemental Of this coming year. I think it's going to probably be based on a similar formula that they use for the For the public grant that they gave us. Do you know did the town apply for any highway aid last year? Diane, you know, I don't think we have to warden did we did Yeah, I think we did it. We did not get reported I don't know if anybody got awarded because of covid thing, but so But there may be money's coming for us Uh, uh, ashley didn't know if we applied or not. So I gotta figure out You and I can talk about that after remember there's that payment that I received for the 37,000. I wonder if that's it. I wonder if that's it Back over that with you. Excellent as I did contact the state All right. That may be it. Excellent. Yes, perfect. Okay. Thank you Good Minutes of october night. Well, I'd never received them. So I don't have them here Okay, we'll skip that Round table floor. I don't have anything this evening. But thank you John Um budget process Yes, I am starting that and I've actually talked I was talking with uh chief emerald, but now I'll be talking with uh james And I have talked with um Tim javis as well, and I think and I've talked with you. So I'm going to start working on that My goal is to have the majority of the information Early on probably like the next meeting we have in november at least have a draft Okay Okay So the way you guys do it is you I can't hear or think that I'm going to start the process for the budget for fy 22 And I'm going to be working with the chief of police and the highway department and the active tenant administrator Yes, so my question was just more about the process So the way Berlin does it is you start by going to the department heads Asking what they need yeah putting the budget together and then We What we've done in the past is We do um bring like we'll discuss the first one. Let's say we can discuss highway We bring in the road for me and we discuss just the highway portion of it Then the next time and we usually meet like weekly when we're doing this Then we'll bring in the police chief and we'll talk about his And then uh, we'll do the office stuff And as we usually do do the pieces and then we kind of go through the whole thing after that We ask questions, but in the meantime, do you have questions? You can certainly ask them But it's sometimes easier to have an increments and then if you want to talk to the police chief or with the Attendee minister, whomever we have at that meeting Then they're specific to that particular section of the budget Okay, that's how we've done it not that we have to but that's we've done in the past five years Okay, and you will have a draft every week. You will have something. This is the budget so far. Yeah Okay, uh donation of uh, select work Anything for round table Angelina Angelina you wanted to talk about the stipend I would like to That was allocated for me be donated to Just by one fire department I think the board took action at the last meeting that that It's if you'd only you could only donate what the mob that you technically earned. So I think is that yeah I think that's that's a really nice thing Angelina my my question is only about process. Um, I'm going to ask tom a question I still want you to think it has anything to do with that um In that type of scenario The way the way it's The way the budget's presented and the way we're supposed to get the stipend Wouldn't she just sign that over and make the donation herself? Because of payroll taxes and things like that. I have to put that through payroll There's no question about that. It has to go through payroll However, she can sign it over to the fire department if she chooses. Yeah, I just I thought that was the case I just wanted to make sure Everyone understood how that works You do you hear that Angelina? Yeah, I heard it. Okay Any executive session? I do uh For personnel in contract and I'd like to Be invited Diane Isabel and uh, Peter and Ider's I'm here. Okay the executive session here motion So move Here a second second All those in favor all right Motion carries