Yeah, absolutely. And I was going to get the meeting notes up, but I think I'm one week off from the meeting notes. I show notes that are dated the 22nd. Yes, I've had it second. Today's notes. Oh, there we go. Thank you chat with the notes of today. Thank you. Okay. I'm ready to start the sharing or start the recording. Oh, the recording is already running. It's already so we can go ahead. So welcome everyone to this week. The cross-structural team meeting. We are the 26th of October. So let me share my screen. So you will see the notes in real time. I can do it. Oh, that's okay. Thanks. So no announcement today, unless I'm missing something. Except don't forget to register as voter for the Jenkins election and to vote. Just a reminder, we expect you to be able to vote to already have made a contribution. And by contribution, I mean not only code that can be issue, help, documentation. So I let you check the Jenkins blog. The election, the old instruction order, it's two click away from being registered as a voter. So we need people to raise their voice. So as a reminder, the deadlines to nominate people this week on Sunday and to register for the election, the deadline is next week. So I don't have another announcement. I saw noted in the in Jenkins release channel IRC that next week's LTS is a security release. And Daniel had asked for being more conservative about merges to the main to the master branch of the Jenkins core repository. So just be everyone be aware that because it's a security release, we'll use our our will follow the security patterns. And on my side, I have a personal note because I was responsible last week for trying to fix something to help the release, which ended the finishing the release late night with due to my changes. So yeah, let's try not to merge anything. Even if it we have something broken to let Daniel quickly release and then we fix the service afterwards, unless it's something strictly required for him. I guess you also have done to disable the weekly release. Correct. That's right. So disable disable weekly prior to the Tuesday scheduled build, right? Absolutely. Okay, so can you confirm that the LTS release should happen Wednesday and not Tuesday? The LTS and the weekly will both happen Wednesday. And that's why we disable the weekly on Tuesday. Okay, thanks. Okay, people. So let's do you do you have other announcements? That's it for me. Okay, cool. So we can go ahead. We just finished the upgrade of the engine x ingress on the AKS cluster. That was a not easy one. We ended up on one outage almost on some services, some services.  Half of these issues were mainly because we had we had too much elements to put on that upgrade. But it was mandatory. So we were overwhelmed by the amount of tasks. And we ended up forgetting some tiny ones. But yeah, when you have 100 lines and you missed the last one, you missed it. And that's not an issue. There are improvement in the amount of, let's say, Helm charts code that we have. It was hard to get to, at least it's a personal opinion. There were a lot of elements. And it was hard to know which one were in production, which one weren't, which part to focus on. That will be a nice improvement for us and an easy one in the future. However, that was a hard one because the migration path for using the new ingress modules was not easy. We had good surprises and bad surprises. It should be okay right now. We are using the latest engine version, the latest ingress. And we should be able to upgrade Kubernetes to the next version without risking a depreciation, at least for the ingress element. So thanks a lot, Hervé, for all the work you did on that one because it was a lot. And without the test environment and without access to the secret ski, you had to guess some elements. So that's another improvement, opening access to some secrets to Hervé to make it more autonomous for the future. Thanks also Olivier for jumping on the call today for helping us. It was nice to have a third pair of eyes on your experience and your feedbacks. That helped a lot. So thanks folks because that one, that was not an easy one. And we ended up upgrading. So that's cool. Is there any question about that upgrade? No, just congrats because we made that upgrade for quite a long time. Yeah, I agree. Congrats. And do you want a separate retrospective or is it not well enough captured here that we go with the notes that have been captured? I think maybe a quick retrospective would be nice to see how we can improve in the future. The work done today was, I mean, that was difficult to plan everything in advance because of the size of the team. But it would be nice to identify how we can do better in the future to avoid a lot of time. Do you want to do it now or do you want to do it as a separate? I think separate exercise. And at least for me, it's worked well to have a retrospective document that we then make notes in and think about it separately before we do any discussions. Yep, good idea. So we can do that synchronously and then discuss. Okay, so I'll take care of creating that document if it's okay for everyone and to share it with everyone. So everyone will be able to put their own notes, ideas, and improvement proposal. While working on that part, we had some issues also caused by the plug-in site. So it's installed with two backends, replica and one frontend. And the issue are related to DNS. The second replica was always in DNS error and it's unable to resolve some DNS without any logic. I'm just wondering if it's related to the recent Let's Encrypt Root certificate change. It's pure DNS issue. Maybe there is something to Let's Encrypt. This I don't know. I'm just wondering how old that image is. So the image is relatively recent. It's less than one month, but the base image it's built upon has not been updated since two years. So I've sent a pull request and right now I'm going to release and I will try to deploy a version. We will. That will be interesting to do that in Perth, though. It was using JT9 Alpine, which hasn't been updated since two years. Since the Alpine tag is not mentioned anymore on the JT Docker page, I assume they dropped the support for JT. For sure, two years ago, the running Java on Alpine Linux was a nightmare. It's better now, but I understand. So we switched back to the slim version, which is built on the OpenJDK8 image. It's still not Adoptium, but it will be still more recent and built on Debian. Since it's DNS, we don't have formal proof that it's related to Alpine. However, Alpine 3.9 was really well known on Kubernetes area to have some issues. So I've added some links. So the idea is we drop Alpine and we're going to try with this one. So that means upgrading and maybe breaking the plug-ins sites. So we will have to update Statute Jenkins for that. We have the Fastly port in front, so we should be okay. However, it's the back end for research, so we might break the research now. Where is that PR? You can just confine it. It has been merged already. Okay, that's why I'm in. Let me add the link in the notes right now. If you merge the PR, then I only look for OpenPR. There are some links. So the links are NS lookups from Busybox is having word behaviors. And there is Nathaniel Kopa, the lead maintainer of Alpine Linux that points some efforts that has been put in Alpine 3.11 that solve a bunch of the DNS issues. Yeah, so that one was pretty important. Maybe we missed some things. I really hope we won't break here. That means that also plug-ins site is not on the standard Docker image build on the automated system that create automated release and update everything. So we might have some work on that area. Quite easy for newcomers. Yeah, but I don't think we should wait for newcomers in this case. I think we should just fix it and move forward, especially if we need to build a new Docker image. We have two newcomers on the rubric today. Make a point. LV and the DTI, if you're interested, that one could be easily fixed with monitoring if you want. So just for the context, the main work on automating the core image process. So if we use idolint to link the core file, we use update today to update. I mean, we have quite a lot of automation in place. The only thing we need to do is to update the Jenkins file. So we use the new process because on that image at this stage, we are just, I think, running manual commands. So it should be pretty straightforward to automatically build new Docker images each time we modify the kit repository. I've added the link on the notes to the existing documentation, which is, let's say, 80% complete. And I'm also adding an example for anyone who is interested. I should use the correct link example on, okay. So that's all on plugin sites. Do you have any questions or things not clear on that topic? Just one thing regarding the plugin site, we may have to create a repository on Docker Hub. I'm not sure if we already have one. Or rename the existing one. Do we already have one on Jenkins CI? Yeah, Jenkins CI in frah slash plugin site. Okay. So we already have one. That's perfect. Or upgrading as it might outage. Okay. On the topic of the AWS cost management, I need to add the two, two screenshot I took this morning that I already shared internally because it's CloudBee Sport. We saw a decrease on the daily costs on the AWS account, which is quite visible. We cannot be 100% sure it's a causality of the IMM label thing. It might be related to just less activity on CI Jenkins. But it's the good direction. So let's continue. At least we are decreasing the cost. Next step will be work. We should work this week on using spot instances for both agent VM and EKS cluster, we said last week. So that are the next priority step after the ingress in Unix. And we have the digital ocean part. Did you have any feedback, Olivier, on digital ocean? Okay. Wish we might want to escalate with Kevin. I don't know if he's still involved in that part or not. Another, we should also send a ping reminder since it has been one week by email. I would take care of that if it's okay for you. A note about the transition of the CloudBees to CDF account so we can apply credits. It's now also the top priority. So I'm currently trying to get all the emails that were taken by Oleg, Mark and Olivier to take care of that subject. So it's still work in progress. I will try to report next week. Isn't the first transition from one CloudBees account to another CloudBees account so that we make them the separation of the two? Yes. I just want to get all the elements that were shared because not everyone was involved in all the parts. I'm trying to aggregate everyone and share that to all of you to prepare a plan that will be shared so no one can take over if needed because there were too much subject between the internal CloudBees issues and email exchanges with Amazon, CloudBees and CDF. So that's why I just want to be sure we don't mess it because the risk is if we have an account which is not related to a credit card that can afford the payment, which is 10K per month, that's for today. That means stopping Trusted, PKG and a bunch of the machines so the average could be quite important. Right. That would be disastrous. Exactly. I don't know how much time before not paying you can do on AWS but I just want to be sure. We don't want to try. Right. That is not an experiment we want to perform. Okay. Issue through age. We should have done that but with the ingress and genics that took more time than expected we had to delay. So the idea is continuing the effort, especially Olivier has a bunch of issues that might be either closed or taken over by someone else or stopped working on. We started something but we need to go with Hervé. We tried to create a project on GitHub. We did some experiments. I propose that we report on that next week time to continue the experiment because it's too young on advice. The goal will be to have an aggregation, to have a kind of dashboard that will be partly automated because you cannot do that fully on JIRA. It's really hard to choose between two tools and it's infreundly related that could help to keep track for a given subject of all the issues and pull requests that we have because right now we cannot do that on Jenkins and there is no easy way to use it to do it. The last object is CI Jenkins. There was an issue with the Azure VM plugin since a few days since the last time, since the IMM, since we applied the IMM part. The reason is that there was a bug on the Azure VM plugins that has been fixed. I assumed during the weekend by team. So it was working. It fixed the issues with the configuration of code. So, okay for us, no outage. However, if you had to use the UI to save the configuration on the Cloud Agents, you were greeted with an angry Jenkins. So team fixed the plugin and since he helped me yesterday and we updated all the plugins on CI Jenkins, so you know which ended up it worked. So it has been updated and everything is up to date with recent version. So that's all for me. Do you have other notes or topics that you want to speak about to share? Okay, sounds good. That was quite a lot of topic in today's work. So congratulations. Yes. I know that Erwe deserve to take a nap between the children, short night related and long days, you will deserve a long nap. So if it's okay for everyone, you can stop the meeting. See you next Tuesday.


So you guys are good to go. Okay, looks like the meeting has come to order at 6.15 April 8th 24 the open meeting laws conformity is up the snuff the minutes were posted correctly and all that so we're good to go the prior minutes minute meeting minutes where March 25th I've read them and they look good to me so take a second we accept it second all in favor hi hi in the meeting to 4-4 we had a hearing about the school and what those minutes I've read through them and they look all right very comprehensive yeah there's there's a it's an encyclopedia you got a lot of it I second yeah all in favor and then we had the select board minutes for that same day of 4-4 yes and those were seemed to be in good order and good so I second all in favor hi so we've got guest here Brian Kovac Kovac Kovac two rivers okay we'll move on Wendy snender Twin Town Baseball yeah town baseball field use request that's what we have that's right so you want to explain what you want to do yeah traditionally we've been using the field of the behind the school and that actually for quite a while now has been in sort of a state of deterioration it's really lumpy we've tried to have like we had Ray Harvey at one point roll it and it didn't really help it a whole lot and it's just it's just not as pleasant of an area as it is over by the tennis courts I mean it's a very nice nice field nice park like atmosphere and we'd like to pretty much transfer the kiddies over there if it's okay and it'll be sort of a process for all that to happen as well I noticed that field is also lumpy but not as bad I think it in the long term we'd have to come up with some sort of process I know that like Randolph aerates their fields every now and then I don't know how often Frank you're a farmer of sorts you might know how to keep fields nice and flat but at this point like that the field next to the high school is downright dangerous you know a kid can sprain ankle you get bad hops to the face you know I think you want to be careful on that field what you do do it because I think you're fine that's a septic system for the high school so you aren't gonna be able to do what you want to do and you shouldn't be rolling that that's not the one you're talking about no they wanted to do the big field down there I kind of squirts right are you planning on using the present system that's there like the backstop and all that that was set up for high school yeah that does present an issue because most of the kids actually the kids this year are only t-ball and rookies which is the next league up all the kids are under eight years old so it's not going to be like official we don't really need an official diamond at this point we want to eventually get back to a minor league team and you haven't had a diamond but we have time to sort of move into that can you use the lower softball field yeah that was a consideration as well I haven't really looked closely at it but yes but the softball dimensions are perfect for little kids right so that's kind of why I'm requesting either field that the close high school field or the softball field farther down I would think the softball field I think that you've had softball tournaments there there on the high school field and you rearrange the high school field a little bit to match for a softball tournament is that correct so that may be already laid out for whatever if you're not gonna might be a situation where you can just rake it to if it's a dirt infield right is it holding up yeah yeah so you can keep that naturally flat what are the dates of the seasons the first game will be either the 27th of April or the 4th of May and they will run through at the latest the 8th of June Saturday the 8th of June it automatically one way or another and before the end of the school year so it's a real quick season okay most of the games will be on Saturday mornings I don't know if you have a cutting schedule I know in May the grass grows like crazy yeah we don't technically but hopefully they can avoid Saturday mornings yeah he usually does it during a week I think but we also weren't cutting it as often because nobody would you know yeah so we were letting him not have to do it quite so often especially last year because there's rain and so much is there a way to spot cut it maybe well he'll we can have him cut it you know it is a short season to the contract and that's I think once a week so it is once a week yeah I'm sure whatever however you cut it it'll be I think the contract is once a week it'll be a better situation than the school because their custodial department was overwrought yeah I don't I don't see any problem with what doing that as long as you you know you don't ruin it for baseball or anything I think to start out with that you get on handle on what you want to do and maybe utilize the softball field that's there with a different plan I think it's probably way to go for this or is that town property behind the high school that's it's hard to maintain that without is there any is there any insurance thing when you go to the town we have official Cal Ripken insurance we pay the big bucks okay for the to be insured for our baseball teams to be insured so transferring away from a schoolyard isn't going to be a problem okay just wanted to clear that it's a good point the fire department are you planning on using these fields during these times so if they do some reconfiguration you would you be able to on reconfigure to your needs or that will be fine actually they can fit the softball it's more of a softball configuration at the large high school field as well too so right we sort of fit into that the fire department did a lot of work on those fields for their tournaments so I just don't want to cancel that all out yeah at some point they did it for free they actually rearrange the baseball diamond to fit the softball yeah nothing will be cancelled out if anything it'll be enhanced now that there's two right groups that they both being used a little more they both have the same dimensions of softball is the same dimensions as cal ripken baseball bring your cooper scooper discussing that I don't see any problem with it I don't see any problem I've asked all my concerns away alright well thank you yep there's nobody from two rivers yet um no okay he's up in Burlington trying to get here for this for the capital budget yeah he's up he's up in Burlington I guess we'll we'll not do any appointments till we get a full board and a formally adopting the declaration of inclusion and that was reworded every correct but it was accepted at town meeting correct and then they wanted to have it formally adopted yes yep so I guess Pat you and I can formally adopt this yes the town's wishes I would move that we adopt this I second all in favor hi all right so let's see what's in the day today's 40 and mr. Threlkill walking path pet waste to see here I'm just gonna make an announcement so that people know that the walking path down by the river is getting very bad and when he came to the office to talk to us about it Kristen put it in the Friday notification email just to let people know to be more conscious of cleaning up after their pets and it was a reminder to me that we had talked about these pet stations and maybe now is a good time to put them up actually with some additional sign but when I looked at the walking path there are signs he's the Threlkas have added signs but there's also our signs down by the tennis courts but I didn't know if maybe we needed additional signs down by the river and to let people know they need to keep the right we discuss these pet waste things before night and the biggest problem we had with them was who's gonna manage them well this was just gonna be for us to buy the bags not to do the weight we wouldn't do the waste disposal right right we yet we just talked about in previous meetings about just the supply in the bags yep where what would you having a dispenser for them down there is that so I think they like $90 for the dispenser yeah that only does bags I don't know I think we need to have more discussion on that because I just concerned about if we put those up we're just gonna get bags piled up at the bottom of them after they were used and that's my biggest concern I mean people don't have moral sanity to take care of their pet waste and I don't know how to address it other than to just keep hammering the fact that you know we can post no dogs or something that's all we can do but I I would hate to do that right and we're just saying if you don't take care of your dogs we're gonna lose their thinking like his wife wants to close it like she's over it gets yeah I don't get it yeah my you go down there and see who's doing that I know yeah we all know who's doing it but it's not but I know we just send them a letter we can I think we if we write it up in the paper I'll mention it again mention it and then go from there to start with and see what happens but maybe people will start there's a lot of people that do take care of their dog ways but there is but there's a lot but there's a bunch that don't you'll find that on your baseball field because I've seen it happen and it's kind of disgusting because these trails go so close to the White River with the White River partnership have an opinion about this it is phosphorus in dog poop and they're trying to keep that out of the rivers so perhaps they would be interested in helping us with these dog stations or something of a sort well the one problem I see with that is simply that's private property too and particular strip there but our trails are on both ends of that that whole thing is on somebody else's land and we're lucky that we are able to use the dogs cannot be on the playing fields you can put signs up but it's like anything signs you can't you can't fix it well that's what I'm that's what I'm saying excuse me yes go ahead Martha does this include it looks like from the agenda that maybe you're talking about the park as well that was on the park any place in town really I can't remember do we have signs on the park yes we do okay is that a problem I haven't been on the park in a while so I don't know if it's been recently it's not a major problem there is occasional people that don't pick up after their pet but most of it's down by the the playing fields down at the rec center and out here in the town office yard to especially in the springtime after the snow melts you find all the gifts that were left behind all winter it's terrible out here yes it is so it's just people need to pick up and I guess if we make it more known and and we should post it on the website and yeah say we will we're gonna lose the the privilege of having a hiking dog trail down there by the river if this continues and so the people are not happy the the trail killed who give us permission to use that down there for a trail they're not happy yeah yeah yeah I know the path all the way around their property it's all there yeah we have any control over dog license fees over dog license fees fees when you license your dog is that set by us or the state state by the state we can't we can change like the town's portion of it we could if we if we were to purchase those we could probably recoup the funds by adding the descents to each dog license yep something to consider in the future ordinance so I think we'll just go with what we talked about doing there posted on the website and Martha can put it in the paper and we'll mention it in the minutes and go from there right to start with and we'll see I mean it is a problem carry ours to the next on the list there is the tri-town baseball account discussion you have yeah that's for me oh that is yeah there's a there's been this small account over at the credit union titled tri-town baseball it started like a while ago with like Norm Pratt some people started it and then like people lost contact with it and then it sort of got brought up again with like Tim Pratt and it's just it's good and everything but it's just kind of been a sore over there with not a lot of people knowing like who's in charge of what and there's like no checks and there was a checking and a savings and blah blah blah so we started the process sort of just by moving by like closing the checking account well it's still open but we don't use it and there's no money in it so now there's like three I don't know how many maybe like $3,000 over in the tri-town baseball only savings account I would like to put forth a request to move that account over to Mascoma with the other reserve accounts keeping it the tri-town baseball but just having it over at Mascoma they're starting to put it like donations like scholarships and stuff they're starting to actively use this a little more often and then they also want to be able to purchase things with it so having those funds over at Mascoma in their own reserve fund or it doesn't even have to be a reserve fund it can be an account whatever however you guys want to do it but it would make it easier so then as they spend I can just transfer the money into the general funding cut checks right now I can't do anything with it over there is there any rules that we have to go by to do that I mean as far as is that just a select board decision yes I've checked with like I did the research back a couple of years ago with like who started it and who's in charge of it it used to be you know Tim Pratt was very much in charge of it and then his name got taken off and it was put into the town of Rochester's name and always promised to be used just as Tritown baseball stuff so I propose that we still do the same but I'm requesting that we move it to Mascoma where it can be used more properly and efficiently bring forward the paperwork yeah submit what you what we got assigned to get it over there nothing I just need you to okay and then we would submit the meeting minutes to the credit union in order to close out that account they cut me a check and then I opened it with Mascoma and who would be the signature parties on this account I would assume me and Julie like we are on all the other ones if anybody else that we're the only two signers on the credit union right now yeah I don't see any problem with it that sounds like a good idea to okay I'll come back to report like when it's done just so everybody knows that it's there and then now also it will be kind of nice because it'll be clear to the townspeople it'll now be in the budget like people can see it as a reserve and it's just a little more clear for everybody so I think it's good hidden dollars yep thank you that's about 3,000 and now with Lindy's recent donations yes I don't know of those donations yeah you know who who's Lindy it's not Lindy it's Wendy oh when sorry yeah donations with the sponsors yeah yep I see she did great that and she still got some more so yeah I deposited those for her last week and then that's how this all sort of came up because she was like can I use some of that to buy something and then I couldn't get my hands on the money so okay so that's separate that's going to be kept separate from the recreational reserve account yep just like it always has been no changes in the usage it's baseball only yeah yeah and we want to keep it that way yeah so it should be yep it was like kind of around his and it was the Pratt you know it's always been called the Pratt fund and by all means we can call it that when I move it over to maskoma too so right yeah they got there the first chunk of donations in there was from the funeral more Pratt's funeral yep thank you and I'll report back when that's completed okay and then we got the outdoor consumption to Huntington house application is there a time limit on it coming up a lot of them right now you've seen so many come through but a lot of them are due like at the end of April beginning of May no time time their consumption time like they have to be 10 p.m. 10 p.m. it's not it's not doesn't show up on this application usually write it in my minute please do okay all right yeah make sure they know that I move we approve that then I second all in favor hi okay are you doing pretty good I guess you just jumped in but we're getting down to the department reports do you want to speak yes I would actually be online nope I don't want to go my name is John Lambert I've been here for a dog issue you're right and I had any luck with that I'm actually here to thank you oh you directly okay well thank you because you have followed through what I asked and I am now in contact with the sheriffs directly on this so thank you very much for doing as we spoke about I have one little request that I would like to make change for your minutes on the last one that went out in the newspaper sure it states in there that dune Hendricks was the one who took the initiative to get in contact with everybody and to send the letter after the February meeting board chair dune Hendricks had sent the dog's owner a letter about the town's leash law I would like to make it clear that dune did not send that letter it was actually Julie Smith that did that for me okay thank you Julie yep on top of that in the midst of the dog incidents and we're still dealing with this just so we all are aware of this have you had good luck with the sheriff so far they're doing what they can do we've had many of instances right now that they just can't get there right they're trying they've been there and spoke to me they've got my information they just have not been able to get back there with that being said we're going on to January from January till now on this incident of mine mind you in Easter just this past Easter just now while I was not on the property of course I'm grateful I wasn't because my kids would have been outside playing too another child was chased and a third child was knocked down and nipped again up there right so I just want you to be aware that this is an ongoing thing you know more leash issues did you relay that to the I've got oh yes yes yes I mean I just have to ask that yes sir yep no I have but so with that being said I anybody who has that issue in this town has nowhere to go they have no clue it's the sheriff's they need to speak to unless they've seen what I've gone right so I bring up some issues I hate to be this way but it does it brings up some issues like to know what is or why do we have a budget for a health and safety person constables one and two and an animal control humane officer if those people can't be used in these situations just curious and you guys can get back to me on this right I'm gonna put this forward just because I really think we need to know they have no training is what I was told so if there's no training why are these people in these positions and we have a budget for these positions I think it's been a long-term event that that has been that way forever and the rules and laws have changed so in the past you know ten years or 15 I don't know when they've changed that drastically but they have changed and it used to be that if you had a dog ordinance and you had a an animal control officer there was no training involved the animal control officer went to the people that animal was causing the issue they talked to him and the people were respectful enough to take care of it that way and so now the rules are so much different that anytime you have these people like we have they have to in order to be have any teeth they have to go through all this training well most of these people that we have and in our books like that are appointed so you know we're just finding somebody that would be willing to even go visit somebody that has a pet issue for instance and that's really why they're in there so I understand yeah go ahead names the health officer I think is required by the state of Vermont Department of Health okay constables are required by statutes but they carry no weight unless they've had certified training right what was the other one animal control animal control is just you you right you dealt with that right but some of them are statute driven like the constables but unless the constable has certification which means going to what is it Pittsburgh to state police training right it's an it's just in name only and the health officer is required by the state of Vermont mm-hmm they also can't be involved a lot of if they haven't had the training they can't be involved because of the town insurance that's right mm-hmm and when we opted to hire the sheriff's department to call to cover our town for certain needs and traffic control that's when we didn't have constables that had authority anymore so we switched over to having a constable like when we had Tom Simpson who was trained and Marblagh who was trained we switched the that over to the sheriff's department and they took over those responsibilities and this is this is the situation with most towns in in the state right so why do we still have a budget for those if we can't use them the constable budget that it's a salary of 500 for the constable a salary budget for 500 for your health officer a salary budget 500 for your they they do put in the hours and they do get their personal vehicles time traffic control they use their personal vehicles and their descriptions are in our town report of all the officers and what their responsibilities are okay so here we go health officer appointed by the commissioner of health to a three-year term recommended by the select board correct mm-hmm yes okay constable first you're lucky enough to find somebody who'll do it I understand that's a big thing but what I want to know is if we're having all the money in our budget for this and we can't use them why do we what is it $500 we use them for various different reasons what we use them for you just said you can't use the train there no I said constable when we have like 4th of July they requested them for traffic control out here when we had hazardous waste collection so the traffic can do they have hazardous waste traffic control training no they're just they're just doing that traffic control went in the parking lot okay but they're dealing with hazardous waste group that that does the hazardous waste come in they request so do those two people know what to do if there's a hazardous waste spill here with the traffic that they have out here no they're not responsible for that fire departments responsible for that but do they do your constables know what to do they would call fire department right yes they do know what to do they just want to keep the traffic moving okay thank you buddy okay so we go on at the in the constables are put into position by who appointed by the select board okay and and what are they able to do they can pick up dead animals on the side of the road they could they can serve civil papers if they so choose to there was a time when they would stand guard over the school dances but we don't have any of those anymore and and traffic control I'm not sure if there's anything else and it's still required by statute it's required the towns have constables yes Stockbridge also has constables in name only okay thank you up and they also have the ability to assist the health officer in the discharge of his or her duties destroy unlicensed and dogs kill injured deer remove disorderly people from town means what you could really call me that if you wanted if the first constable can you can also collect taxes and no collected available blah blah blah animal control officers appointed by who well it's like board okay and he enforces the ordinance and cares for the animals that are impounded within the town who impounds them in the town if the animal control officer impounds them but they go over to Middlebury right no the animal control officer cannot impound a dog here he's not trained right but he has he'll call to get assistance to most of the time it's a lost dog that is that is someone found a lost dog and they call the animal control officer he picks up the lost dog and he brings it to Middlebury if the owner is not located okay appointed by the select board the humane officer forces state and federal regulations surrounding humane and proper treatment of all animals works closely with animal control officer and constables so we've got all these things in play that oh if you had an issue you'd call these people you can't but in the whole town you can't you can't call any of these people but we went to the next step and referred to the sheriff who does have the authority correct and I'm I'm how far into this now and another another person's family is being did you relay that to the to the did they relay it to the sheriff's office they're working on it right now with their paperwork yes yes again you know because they have no place to go with their town because their town tells them can't do nothing well they really can't actually we're bound by the rules and we can't do that but now like the state cop had told me he told you to call him if you continue to have issues did he the state cop didn't really tell me to call anybody but the sheriff's and that's who I called was the sheriff's I've been in contact with two deputies and the main sheriff down there right Sheriff Palmer yeah yeah so everything that I have is going directly through though at that person right now those people right and it's all being documented oh yes it's all being documented that's good so again I still want to know why we have all these extra costs yes $500 I know that's not a lot of money to a lot of people but some people it really is statutes require a person it's just like the fence viewer right they used to require fence viewers they don't require because I want to know how if they're only allowed to do so many things but we got budgeted $500 there and all of a sudden we're using the entire $500 but they can only do so much so what are they doing use of car use of vehicles I use a car use a vehicle use their personal vehicles and into town have a vehicle at one point in time sold it well the console used we used to when we had a full-time console but we don't have sold it to Randolph okay so are we paying for their insurance then on their personal vehicle sure it's not their total insurance but we're paying them for the my per for mileage for the use of their personal vehicles and our insurance policy are both constable your relative though yes they are did you place them there I was on the select board when they were appointed but I believe I recuse myself from that vote okay I just wanted to make sure okay so who does the animal finds in town then animal fines yeah I'm not being licensed I don't know whatever the fines are that you have animal fines the animal fines in the budget are for late dog life yeah that's it that's it and who's allowed to actually enforce that you you two here at the office can enforce that yeah okay and I call on Jeff when people ignore me state statute because it anything after a certain date we add the extra on and they still have to license their dog but they now have to pay an extra fee okay yeah I just you know things come up it just doesn't make sense you know some of it just doesn't make sense to me we've got all this stuff that you say we're bound by the state to have but the town can't use those people for anything in the town that's that's kind of sad to me that I have to take and use a sheriff for this instance well considering I'm pretty sure you guys could have handled it a lot sooner well we pay the sheriff pretty good too yeah I know that's yeah I've seen that price too I just I don't know some some things just don't make sense to me as to why we have them but we can't use the health officers use for a variety of different reasons you know if somebody's just not doing anything sanitary in their yard if their septic is overflowing you know there's there's a lot of different reasons who's our health officer right now John no he is not your site says he resigned we haven't we haven't appointed we haven't got all of the right to me now just now he told me don way don way resigned I can't contact him he was that was thank you thank you and we haven't made the appointments this year because we haven't had a full board to do it yeah since town meeting so we've been people been on vacation and haven't been here so and we've our gen has been crazy so that's you throwing your hat in the ring would you like to be the health officer for this town we're looking for a new one no not for this town okay now at this point in time not unless something changes drastically all right at this point time I guess the last thing I have to say is I just want to thank you Frank for what you've done Julie for what you've done Jeff Brown's done a great job too he actually came up to speak to me about joining the American Legion I have and at the same time he witnessed one of those literally dog events tried to bite his ass good so my neighbor's dog chased it back up and came back sat down by us I was kind of nice so I also would like to say here in front of everybody thank the Sheriff's Department for everything they're doing as well and I'm gonna sit in on the rest of the meeting you guys don't mind thank you yeah sure that's fine I guess we're at the department reports is he anybody from the library what no in the highway we got through the storm basically we didn't break down anything but we have our having trouble with the 550 again there is a tentative date set for the work on the Bethel Mountain Road which is April 22nd at this point trying to coincide with Bethel shut down for their side we're not really positive but that's the date that J. McDonald has given the town of Bethel they have to replace a big covert there it looks like it'll be a three to four day shutdown but when it's more solid in a date we'll have to get the signage and do all that we least least like it to be at least up a week before the shutdown so yeah I know it's right it's right up I know we're doing anything on our side we are we're gonna do the Rogers Brook at the time that's a culvert yes it is so excuse me Frank yes this I hadn't known about this Bethel Mountain Road shutdown so is it going to be like the last time obviously you can't nobody can get through from either side that's correct we're kind of working so you're but you're saying you're thinking it's possibly only three to four days that's correct that's the exactly is the is the work and where on this it's a covert replacement on Rogers Brook on the Rochester side on the Rochester side and on on the other side they're replacing a large covert below the sergeant trailer part and we're over replacement on the other side too okay thank you yep and it's 10 of tentatively for April 22nd they're talking but they weren't sure because they weren't sure the weather and all that so they were waiting yes they'd be putting signs up again and having them identified as we're we're going to be responsible for this side and Bethel's gonna be responsible for the other side so we'll take care of the signs on this side and they'll take care of the signs on the other side and we have a grant for that for that replacement great and utilities Terry anything septic at the town office yeah perhaps hopefully we'll have that figured tomorrow hopefully fit but say it better tomorrow is Jeff there um no but Brian did just join from two Rivers okay I guess we can go back to him then Brian how you doing I'm good how are you guys we're good pretty good you want to talk about you're here for the scope of work for the Regional Planning Commission for the town of Rochester on the capital budget program service is that correct yep that is correct and I've read through your statement of work and you want to kind of elaborate on what you want to do there sure um so if everyone has a copy of the statement of work or the contract itself you can pull that out and look at it so refer to it a little bit so this is a contract that's funded through the m-tap program this municipal technical assistance program it'll be for $12,000 and this contract will run until the end of September and the the scope of the project which if you go down to the attachment a that's the scope there yep but this will assist the town in creating a 10-year capital budget which will be basically an update of the old 10-year capital budget that two Rivers worked on back in 2015 for the town of Rochester so the work proposed in here is very similar to the work that was done to create that capital budget it'll be talking to different town staff about potential capital project ideas identifying costs or estimating the cost for those projects and then looking into potential funding sources and then ultimately taking all that information compiling it together into a budget and then compiling also a report which will library on each of the capital projects in more detail so that's the basically the overview of the scope of the work in the contract itself and that'll be completed in set by September that correct I think it will be if not we can amend the contract with the state that is providing us the funding to extend the contract period I read through this it's you know something we need to do as a town in order to continue to seek grants for any road work or anything else that comes up it's kind of a necessity to move forward with it so I I guess I move to approve this I second that in all in favor hi so we'll be in touch and go to work we'll follow up this schedule a kickoff meeting to start the project okay we'll sign the papers and send them to you and when doings here he's got to sign them but be in the chairman so okay yep that's perfect all right thank you I thank you guys yeah look forward to working with you yeah and I'll reach out probably tomorrow to set up a kickoff meeting which will probably happen at another select board okay here it's like we're meeting in the future very good thank you all right take everyone hope you had a good eclipse day yeah we did traffic grants grants all I have is just to let you know that we did receive both of our FEMA CAT C reimbursements for a total of eight thousand seven hundred sixty six dollars and fifty three cents I still have out there the category A for North Hollow that one's being stubborn so I'm still working on that one and we'll be opening up the CAT Z which is my administrative time we'll be opening that up within the next couple of weeks I'll keep you posted okay me Kristen what I didn't get the exact name of the grant I'm sorry I got the email eight thousand seven hundred sixty six fifty three what were you said both of the what grants it's the FEMA grant our CAT C CAT C grants category C C capital C's capital A capital T and then C correct I'm confusing it's like you could say category C okay category C excuse me I'm sorry I just want to make sure I get this right cat so you received both the category C grants out for a total of eight thousand seven hundred sixty three yeah you want to say from FEMA in there just so that's clear that that money did come from FEMA for the July story okay okay thank you yep and that's all I have okay we are looking into writing another grant for the upper part of Eiffel Mountain Road we haven't finalized it yet hoping to get it in by tomorrow but we may not but at least it'll be a shovel ready project so we can apply for monies next year to fix that upper section there almost well about five thousand feet from the Bethel town line to where Rogers Brook is going in so we're looking we're doing the paperwork on that present I've got most of it ready I think you think happen next year we're hoping to would that be another type of closed down on the road or is that kind of no that that would be something that we would we would be able to do we have three there's a I think it's six culverts on the top there that we would be replacing but it wouldn't be a shut total shutdown and then we're looking at trying to grind the pavement and and then resurface so you still have access coming yeah it's we wouldn't be closing it down this is a the reason why we're closing it down this time is Rogers Brook is a as a small it's the largest stream near the top but it's not that big but it's it's something that's been in the work since Irene and we're replacing it with a four foot culvert I think it's a two foot there now it's quite long it's it sticks out 27 feet on the east side of the road and so it's really a long culvert and I think when they originally tired that road it looked like to me like that road shifted downhill to make that corner a little better and I think that's probably the original road was out that far but so that we're gonna we've got a grant to fix that culvert so we're gonna do that and coincide with Bethel's working on their side so that's gonna be a total shut down the whole time yes somewhere's somewhere's yeah next week we're thinking the 22nd that was a tentative date that Jay McDonald who's doing the work in Bethel gave us so so basically the week of that roughly yeah for three or four days maximum so and any old business or local hazard mitigation plan we have to put it probably put together a committee and stuff but there'll be more information coming okay on the mitigation plan yep okay any public comments you all set on the computer yep they look good okay then I guess if anybody got anything else I move to a second thank you all for coming I guess we're at the department reports is anybody from the library in the highway we got through the storm basically we didn't break down anything but we have we're having trouble with the 550 again there is a tentative date set for the work on the Bethel Mountain Road which is April 22nd at this point trying to coincide with Bethel shut down for their side we're not really positive but that's the date that Jay McDonald has given the town of Bethel they have to replace a big covert there it looks like it'll be a three to four day shutdown but when it's more solid in a date we'll have to get the signage and do all that we least least like it to be at least up a week before the shutdown so it's in two weeks away yeah I know it's right it's right up I know we're doing anything on our side we are we're gonna do the Rogers Brook at the time that's a culvert yes it is so excuse me Frank yes this I hadn't known about this Bethel Mountain Road shutdown so is it going to be like the last time obviously you can't nobody can get through from either side that's correct we're we're kind of work and so you're but you're saying you're thinking it's possibly only three to four days that's correct that's what exactly is the it's the work and where on it's a covert replacement on Rogers Brook on the Rochester side on the Rochester side and on on the other side they're replacing a large culvert below the sergeant trailer part yeah and it's tentatively for April 22nd they're talking but they weren't sure because they weren't sure the weather and all that so they were waiting yes they'd be putting signs up again and having them identified as we're gonna be responsible for this side and Bethel's gonna be responsible for the other side so we'll take care of the signs on this side and they'll take care of the signs on the other side and we have a grant for that for that replacement great and utilities Terry anything septic at the town office perhaps hopefully we'll have that figured tomorrow hopefully fit but say it better tomorrow is Jeff there no but Brian did just join from Two Rivers okay I guess we can go back to him then Brian how you doing hello hey how are you I'm good how are you guys we're good pretty good you want to talk about you're here for the scope of work for the Regional Planning Commission for the town of Rochester on the capital budget program service is that correct yep yep that is correct and I've read through your statement of work and you want to kind of elaborate on what you want to do there sure so if everyone has a copy of the statement of work or the contract itself you can pull that out and look at it so I'll refer to it a little bit so this is a contract that's funded through the m-tap program this municipal technical assistance program it'll be for $12,000 and this contract will run until the end of September and the scope of the project which if you go down to the attachment a that's the scope there yep but this will assist the town in creating a 10 year capital budget which will be basically an update of the old 10 year capital budget that Two Rivers worked on back in 2015 for the town of Rochester so the work proposed in here is very similar to the work that was done to create that capital budget it'll be talking to different town staff about potential capital project ideas identifying costs or estimating the costs for those projects and then looking into potential funding sources and then ultimately taking all that information compiling it together into a budget and then compiling also a report which will library on each of the capital projects in more detail so that's the basically an overview of the scope of the work in the contract itself and that'll be completed in September is that correct I think it will be if not we can amend the contract with the state that is providing us the funding to extend the contract period I read through this you know it's something we need to do as a town in order to continue to seek grants for any road work or anything else that comes up it's kind of a necessity so I I guess I moved to approve this I second that in all in favor hi so we'll be in touch and go to work we'll follow up this schedule a kickoff meeting to start the project okay we'll sign the papers and send them to you and when doings here he's got to sign them but be in the chairman so okay yep that's perfect all right thank you thank you guys yep look forward to working with you yeah and I'll reach out probably tomorrow to set up a kickoff meeting which will probably happen at another select board okay here is like we're meeting in the future yep very good thank you all right take everyone hope you had a good eclipse day yeah we did traffic grants grants all I have is just to let you know that we did receive both of our FEMA CATC reimbursements for a total of $8,766.53 I still have out there the category A for North Hollow that one's being stubborn so I'm still working on that one and we'll be opening up the CATZ which is my administrative time we'll be opening that up within the next couple of weeks I'll keep you posted excuse excuse me Kristen what I didn't get the exact name of the grant I'm sorry I got the amount 8,766.53 what were you said both of the what grants it's the FEMA grant our CATC CATC grants category C and C capital C's capital A capital T and then C correct I'm it's like you could say category C category C excuse me I'm sorry I just want to make sure I get this right so you receive both the category C grants now for a total of 8,766.53 yeah you want to say from FEMA in there just so that's clear that that money did come from FEMA for the July story okay okay thank you yep and that's all I have okay we are looking into writing another grant for the upper part of Buffalo Mountain Road we haven't finalized it yet hoping to get it in by tomorrow but we may not but at least it'll be a shovel ready project so we can apply for monies next year to fix that upper section there almost well about 5,000 feet from the Bethel Townline to where Rogers Brook is going in so we're look we're doing the paperwork on that present I've got most of it ready I think you think that happened next year we're hoping to would that be another type of closed down on the road or is that going to be that would be something that we would we would be able to do we have to read there's a I think it's six culverts on the top there that we would be replacing but it wouldn't be a shut total shutdown and then we're looking at trying to grind the pavement and and then resurface so you still have access coming yeah it's we wouldn't be closing it down this is a the reason why we're closing it down this time is Rogers Brook is a there's a small it's the largest stream near the top but it's not that big but it's it's something that's been in the work since Irene and we're replacing it with a four foot culvert I think it's a two foot there now it's quite long it's it sticks out 27 feet on the east side of the road and so it's really a long culvert and I think when they originally tarred that road it looked like to me like that road shifted downhill to make that corner a little better and I think that's probably the original road was out that far but so that we're gonna we've got a grant to fix that culvert so we're gonna do that and coincide with Bethel's working on their side so that's gonna be a total close shut down the whole time yes three to four days somewhere's somewhere's yeah we're thinking the 22nd that was a tentative date that J McDonald who's doing the work in Bethel gave us so so basically the week of that roughly yeah for three or four days maximum so and any old business local hazard mitigation plan we have to put it probably put together a committee and stuff but there'll be more information coming okay on the mitigation plan yep okay any public comments you all set on the computer yep they look good okay then I guess if anybody got anything else I move to adjourn I second it all right thank you all for coming