So I'm gonna call the meeting to order. It's six o'clock on the nose. And the first order of business is approve the minutes of April 17th and May 8th. April 17th, I feel like we're gonna get that. I'll make a motion to approve the minutes. Okay, I'm going to say second. You say second? Yes. Okay, any discussion? Are you doing it separately or together? Both for April 17th and May 8th. Can I list it in the minutes as two separate motions? We don't usually combine them. Okay. Yeah, that's fine. Because if ever someone like abstain from one or whatever, they're two separate pieces of work. So there's been a motion, a second, any further discussion? All in favor? Aye. Okay. And now sign board order, Jamie has gotten started and she's gonna pass those along. Review, liberal license request for an event to be held at Memorial Hall in late June. So we found out that what this is is that the permits come to the town and the town approves or denies the liberal license request. And then Tegan will file it to a portal. Aye, aye, I'm on the portal and I say yes, this has been approved, that's it. Okay. Bring the portal in. I would add, we probably didn't want it to add conditions and that they would be incorporated into the state group. That's it, every town does it a little differently. Some side boards wanna make sure that the location is safe and that if it's a big enough event, the police know about it or the fire trucks know it. Like different towns have different parameters for what a catering license requires. In the past, I gather the town clerk has just signed me golfing callus and I don't even know if they got to you all, but I wanted to make sure, I wanted us to have a system that we'd all sort of agreed on and you didn't find out a year from now, oh, I've just been signing them off, I didn't tell anyone, so that was kind of the point. So have people reviewed this license request? This is for Memorial Hall, it's a wedding on June, isn't it in June? I think it's June 24th. 2130, which is, what is that, 9.30? 9.30 at night? That's what it is. It looks like it, the permit goes from zero hours. What's that, noon? One o'clock? No, right, till 11.30 p.m., so it's basically a full time, full day. Does anyone know, was this kind of par for the course in the past when Memorial Hall was used for events, that there was lip reserved and so on and so forth? Yeah, okay. I'll move to approve the permit. Is there a second? I'll second it. Okay, further discussion? I have a sort of a general question, maybe, for Tegan. I know other organizations like the Community Center sometimes have rentals where there's a caterer coming and they have a liquor license. I've never seen them do a permit application for a specific event if they already have a license. That's because it went to the town court. Because it just always happens. It goes to the town court. And in the years I've been working in the town court's office, the town court would have to select more and approve it. So anytime there's a specific event an outside caterer comes to a location that doesn't already have a liquor license. One of these goes to them but usually they just get checked off. Great. It's like an event permit. Yeah, and it's an established caterer. They do this all the time. They actually called me up. They're like, it's taken a long time and we do these all the time. Is everything okay? And I was like, everything's fine. It's on our end, not your end. I'll get back to you soon. Okay. Actually, can I offer an amendment to my motion? I'd like to amend it to say that in the future the town court may sign off on these without a select board review. That can be open for discussion but you probably shouldn't figure it out. Because I would say with a caveat that if there's a really large event that raises flags for you, feel free to bring it to our attention. Yeah. Okay, so we have an amended motion. Do you want to define really large event more than 150 people? I guess it'd be helpful to know a little bit more about where the liability stands or what the town's liability is. I just may have more experience with all of this then. I think probably the liability would fall on the North Calis Memorial Hall Association. They, I'm sure, have liability insurance and it's all covered through there. As does the caterer. Right. Yeah, and also the caterer. And I assume that applies to like one day event licenses as opposed to like the store's annual permit licenses just to clarify that. Yeah. So, okay, are we ready to vote? All right, all in favor? Aye. Aye. Okay, aye. All right, that's that one. That has approved fire alarms. Are fire alarm systems at the town garage and town hall are operated by Seacoast Security? And if it happens in the middle of the night and they're able to discern this is in the main office, will not call the town contact person until 9 a.m. John Stafford has agreed to be the town contact person for the town garage. We need to assign a town contact person for the town hall. So these are alarms that might go off in the middle of the night and so forth. Is it common? Only if there's a fire alarm system. No, I'm just taking my nodding to yes, times alarm to go off in the middle of the night. There's a much. Yeah, they might go off, that's right, because the phone, well, these are not burglar alarms, so they're not motion sensitive. These are just fire alarms, is my understanding in this building here. They might go off if the phone lines go out, but they can tell that in the main office. And if that happens, they won't call till 9 in the morning. If it's a real fire, they will.  Does that answer your question? Okay. And I would like to say that Toby Talbot has agreed to be the contact person for this if we would so appoint him. Great. Nice. Okay, I'll make a motion to appoint Toby Talbot to be the fire alarm security person. The town hall. Town hall, fire alarm, yeah. Okay. I'll second that. All right, further discussion? Okay, I'll in favor. Toby Talbot is the town contact person for the town hall. Okay, public comment up to 15 minutes. Time will be divided so that everyone has equal time to speak. Is there anybody here for public comment? No? Okay. All right, we'll move on to the Weiss curb cut application. And the possible action is to approve or deny the permit. We have the application in our folder and let's see. And I think you're here to help us. Yeah, we met Jeremy on site and he had it faked out. There was nothing to start it and we looked at it and we found site persons was acceptable. There's no drainage ditch. That's the way how it is on the yard. And if anybody ever would come down to it, he'd probably put a curb cut in on a pipe in a hole. If we do all that, it's pretty fun to drive. We would say it was it. Okay. Okay. Anybody have any questions? Is this a permanent curb cut? The curb cut to access the market. It's an access to existing for a lot of time. So, yeah, it's just intended to be permit. So, yeah. There was never one error or we don't. Gotcha. Okay. Something to sign. Something to sign. Yeah. Yeah, we're not. So, let's see. I don't know. I guess it's pretty straightforward. No questions from anyone. Okay. Is there a motion to approve the Weiss curb cut permit? Less than moved. Second? All right. Any further discussion? All in favor? Aye. Okay. And that is approved. And the next one is the order. I'm going to sign it in a minute, but the order application for work in the town right of way. That one we have problems with. We went on site to see it and there's been a lot of work completed before the permit was issued. There was a lot of damage done as far as loose dirt thrown around. There's a couple culverts that have been dug up. Some have been replaced with smaller pipes. The drainage ditch was put in just, they just dug in through the spoil to the sides. Nothing's, no vegetation or no runoff control or nothing like that was applicable. So we don't know where to start with this one because it's already, it was done before the permit was given to us. It's a mess. It's our, Leonard wrote as a class four wrote as our wrote. It's been altered. It's not acceptable. So we're going to deny that. And then what happens? I believe that we, and Rose helped me out here. I believe we have the authority to fix it and charge it.  Only in the very beginning of somebody doing it and then they, Oh, sorry, we didn't know we needed a permit. And then they, you know, came right away. But this sounds like it's more into the project or whatever more work was done. But certainly the select board has the authority to deny a permit, you know, it's not in compliance and so on and so forth, whatever conditions and whatever kind of remediation you could think of that would need to be done to put it back in order before they actually get a permit. I certainly have to consult with the two of them. Yeah. Okay. It seems like giving an opportunity for it to be put back and acceptable. So I just read through the town has a class four highway policy that's separate from the rest of the town regs and standards that are in the regulations. And the town has the authority and the property owners on the class four have the obligation to contact the town and get a permit prior to doing the work. But the doing the work and the contract and the cost of doing the work is the sole burden of the property owners. Though the work has to be done to the satisfaction of the road crew, road commissioner. So I guess I would maybe propose John if the road crew can come together since work has already been performed and there's a pretty good sense of what was there prior to if the road crew can determine what the scope of work would be to deem it acceptably put back together and present that to the applicant to reapply with the full scope of work that would need to be done and provide that the opportunity to perform the work to your satisfaction. And reapply for the permit like that before committing the road crew on it. I imagine already has plenty of projects that they'll need to do aside from this. And the caveat being whether or not that taking that approach is going to affect any other infrastructure or property owners in the interim. So right now are there any other parties who would be affected by the current state or future work? The access on that road right now is hampered.  But at the moment, are there any other property owners that would use that road for access that are, well, that's at least good. I have Larry or I'm the applicant. I've been on that land for 30 years. I've been accessing that property for 30 years. I submitted my building permit this past January. And I've been accessing my build site. I have, I wouldn't know if I would say I altered in August. I made the road so I could access where my curb cut was approved for years ago. There was a culvert way back in the day that I took out a few years ago and I put a water pipe in there. Now that I've, after 30 years, I wanna build my dream home that I've had for 30 years there. I'm asking the town to allow me to fix 200 and it's roughly 270 feet of that road just so I can access my curb cut. I've been able to work along with the snowmobile club over the years, accessing my property through that. There's a lot of drainage that comes off from the south of me. I guess it's Brian Emmins property. It's back basically spring that just peels out and goes into the road. Yes, I've made the water course go a little bit further and I would like to get the job done and write. And I didn't believe that I was overstepping my bounds and being able to access my property. I do know that when back 30 years ago I got a letter from the select board saying I couldn't do anything with class four road, which in my application I had wrote down that that's what I was doing. I've never had an issue with anybody with the road all this time. Basically the only person that uses it. So I guess if I've overstepped my bounds then my apologies, I don't know what kind of restitution is I could make. I believe that it's been a benefit to the people that do use that road from what I've done. And then I basically just pushed off the silt that's accumulated on the road that I can't access my property through that. What else I might say other than amazed about this result that I'm willing to do whatever or not do whatever the town does. I just kind of am not sure. I'm not sure. So I plan on getting, I'm trying to get a cement truck up there to put a foundation in. There's no other way that I can have that happen without doing something with that road. And like I say, I'm only asking to do 270 feet of that road and it'll be, I'm not looking to propose a highway or have anybody maintained it for me and all that, I just need to get access for concrete truck to go in here and put in the foundation. So that's. Okay, so we deny the permit then and consult with our attorney about how the word, what needs to happen to make it right. I mean, honestly, I'm not dealt with this before. That's one option, but Jordan has suggested a different route. Yeah. So Delang, Jen has written the class for highway policy. Before commencing work, the landlord shall agree to sign and deliver to the town clerk a letter in which they promise to assure that all of the requirements for signage work safety, public safety required by law, or reasonable prudence will be adhered to in connection with the work and the road work will be done in accordance with specifications established by the select board in conjunction with the road commissioner and agreed to indemnify the town and its agents for any and all damages, loss or claim associated with it. So again, I think there's kind of two, two issues. One being the class four roads kind of fall into this special category where those who have property on class four roads are owning the liability of cost of development and maintenance of those roads. But it is a established town right of way that should be constructed to a reasonable standard set by the town and the road crew should the road eventually turn into a town asset. And so, you know, I sympathize with the position as a property owner who's trying to get development work done but and wanting to not make it and overly burden some position but I also want to be careful about setting a precedent for approving an application without having a conversation about what the benchmark for, you know, reasonable construction standards are. And you know, I don't think we need engineers involved in that sort of thing, but we do need to document what stretch of road is going to see work and what materials, what size culverts and where. The first paragraph says that in the application that there should be some drawings provided so that at least it's documented there. So. There was. Okay. Like I said, there's plenty of other facts. Yeah. John, if we were going to issue the permit tonight, what conditions am I, can you not give me, I'm sorry? I got to tell them. What conditions would you, would the road crew have asked for? We asked for the proper drainage for the ditch. Now they're, I don't know, are we under standards to the class for the slope of the ditch? Yeah. The fall of the ditch, some rock contention, some rock line where it comes down the hill and the culverts, one of the culverts was pulled up and was replaced with a sewer pipe, a green sewer pipe, I don't know if you did that or, I put the green sewer pipe in because that, the culvert that the, that culvert's been replaced two or three times prior to just threw it over the bank, which I wouldn't have done. Oh, we threw it over the bank? Yes. I wouldn't have.  You know, now the way it's cut and the way the new swell is coming down off the existing part of the water, not coming down the hill, that forces the water to a different direction. Water free is going to wash out the existing water that's there now. Now the water, of course, was already, maybe if the work hadn't started, it would have been a whole different, you know, venture for us, but when we went to look at it, it's like why was the permit even applied before it already started to work. Okay, so could we do this? Could we leave it to you guys to talk some more? Come back in next time with the permit, stating exactly how you've agreed. It should be fixed. You've agreed to work with them. Am I hearing that correctly? Would you work with them to, yeah. Yes. So if you will meet. The job, yeah. Well, when I filled out the permit application, I mean, I think I mentioned it to you at the time. I think I actually showed you the letter of intent from Donna Fitch on the select board at the time also. I don't know why that issue couldn't have been discussed at that time. Well, we weren't aware that you already did the work before you applied for it. I hadn't done any of that work before. It was January. Well, that would have been a different world. He was caught this last week. He's talking about his original zoning permit. Yeah, oh gosh, that was, yeah. Yeah. A little different group. So would that make sense to both of you to go and meet and then come back at our next meeting with an application in which you both agreed to the standards? At that point, we can decide whether or not to approve it. I'll need some more help because I'm not sure if that's for about the screening of the restoration of the work. We're not allowed to do that on our roads. What kind of help do you need, John? As far as if you're responsible for restoring the bank nights and so forth. Well, that would be, letters would be responsible for that. I mean, the requirement is to have to be seated immediately, all that. Okay. That's the stuff that wasn't done. So if you can get all that reduced to writing and something you too can agree on and you can come back in together next week, better two weeks from now, then we can look at that. Does that make sense to everybody? Two weeks? Yeah. We'll put you in on the June 22nd. Is that three weeks? Is that three weeks? Okay. I'm sorry, June 12th. Whatever the next meeting is on June 12th. Yeah, there at the interim, road commissioners feel comfortable being involved in scoping that. Yeah, I mean, I went to pictures of it and I know we've talked about some of the concerns like where the dishing was and yeah, part of that if you'd like. I'm just cooking it. It's hot. John, you're cooking with the table. I have to fold it there. She needs a separate three hour sun. Too much. Thank you. Thank you. That's perfect. Thank you. Thank you. Okay, is that right? I'll have it. Okay, so they got the sun. I'll put it on the June 12th and then we'll do it. If you guys have any questions, I'd like to know if there's something you will agree to. And John, do you need some help? I'm sorry. Just as far as the requirement is going to go. I mean, I know we're doing our roads. I don't know about a class four. Okay, well, maybe the road commissioners can do some research and help you with that. I can help point the road commissioners to some verbiage around that. Yeah. Construction site. So we're not approving or denying. We're delaying until June 12th when we'll look at the conditions and make sure that you guys have an agreement to move forward. I'm going to set up some contractors now. Do access that road. So I should, how do I get to the June 12th? You wanna get me and John to discuss this? Are you finding your road isn't accessible? I mean, it looked like it was well traveled. I mean, are you worried that vehicles aren't going to be able to get in? That's why I did the minimal work that I did. It needs a lot more work. Okay. Well, I mean, there was a lot of, yeah, the water seeping, pulling in.  So what can I do between now and June 12th? Work with us. Maybe tomorrow or else. Okay. I think. Tomorrow marks my head, but. I think Larry, if you guys can come to agreement, you can be pretty sure if our road crew agrees to it, that we will agree to it. So if you were to do something that you had, they had agreed to it, I think that would be acceptable. Is that all right with everybody? Yeah, I wonder if in that case we should, in order to not have to wait till June 12th to commence the work, if the road crew commissioners can, would we approve sort of enable one of us to approve it once it hits a certain threshold? Well, so I mean, that's kind of the policies already set up like that. The policies basically set up that the permit's not closed and the work is not considered finished until it meets the satisfaction of the road crew or the road commissioner, the town essentially. So, you know, I think there's a path where it could be, the permit could be accepted with pretty specific conditions that it's not gonna be considered a complete project until it's kind of constructed to the satisfaction of the road crew. And I think that that, you know, if there's a meeting with the road commissioners, the, and John in the next couple of days to get you going on a scope of work that will provide access for the contractors that you're lining up. But that, you know, culverts and other ditching and another work is also work to being defined so that that doesn't slow you down for coordinating what you need to do gives you the opportunity to perform some of the work and starts to give you an idea of what the town is gonna be looking for to be kind of acceptable, acceptable work. Does that make sense? It makes sense. I also, I've been talking with Washington Electric Co-op about putting power in there. I've got to put in some utility poles. You know, I don't know, I mean, if I know they have off-road rigs that can put poles and all that stuff, but it sure would be convenient if they could just drive down the road to do all that. I guess maybe I was thinking a little bit too far ahead in advance. They'll be able to quote you a price whether there's a road there or not and it's gonna be my guess. It's just a matter of what equipment they're gonna use to do it. I'll check tomorrow for all of that work. I think Washington Electric does a separate permit before the town to work in the town's right of way to install poles. So you don't hear directly from Washington, what? And will they have to get approval from Saltmore and also New York? Yeah, and my guess is if they don't find the road passable for one reason or another, it'll say as a condition of getting the permit that work is going to have to be performed and you're gonna be on the plug for the cost of performing that work or we're actually doing it. So it's gonna be a scope of work that's gonna have to get done to somebody's satisfaction and it's gonna be likely that the town's and Washington Electric's before they can actually get up the road. So you said that it's built into this, this use of town right of way permit that there has to be a final sign off? I don't actually see that in here. Is it by incorporated by reference with this Title 19 section? So this is the, unless John can speak to language from the regulations specifically relative to class board roads, but the class board policy, the last paragraph is when the job is finished, this elect board has to be notified in writing so that it can be arranged for inspection and approval of the work. And there's a line here in the permit itself that says final approval, road commission inspects it to make sure it was done properly. But that's after we approve it. We approve it, he does the work. The road commission was out of looks, to make sure it was done as directed. Okay. So we don't have that as directed power. That part of the city department. So the question on the table is depending the conversation with Ann or I and John, can the work commence or continue since it's already started immediately? Or does it have to wait for approval of this? Well, he's always taking a chance. Yeah. Because, but you've already taken a chance by starting without the permit. You're taking less of a chance if you do it under the direction of the road crew than you did by just doing it on your own. And I'm just giving you the heads up that as long as the road crew approves of it, you're likely to. It's up to you how you want to proceed. You could wait until we actually issue the permit or not. I fill out this application with the map and I put stakes in there. Did somebody from the road crew will actually come and see it three times? Yeah. Pardon me? The first time we could not believe the scope of the, we call it devastation. The way that the ditch was excavated and the dirt was just thrown to the side. I mean, if we'd done that, we'd have hauled that mess out of there. It's all going to contribute to run off through the stream, that's what we're looking at. And I went back and got somebody else and we came back and looked at it again and they said, oh my God, look at this. And then with all that, I'm not familiar with the culverts in there, but all we can see was culverts who are ripped out of the ground and the one was a 15 inch culvert was in place with a four inch SDR-35 sewer pipe. That's not acceptable. And that was some of the work that you performed. You did change the course of the water to the other side of the road and that's what those pipes are going to be doing. They're going to be bigger pipes. And I don't understand that we're not going to pay for the culver either. We can work it out. Yeah. That's not a problem. Okay. We don't want to stop your house. We were just, our initial visit was, oh my God, what happened here? That's how it was. What happened here was it was this much mud that I was trying to drive up in there and then have a little machine that pushed it off the side. I understand. I guess I probably shouldn't. Okay, so I guess one other thing is we are meeting on Thursday. There are written conditions that we can approve. I would feel a little bit better about it, honestly, because you started the work before the permit. So it feels like, it feels right to me that there should be agreement between you of how you move forward before we approve the permit, quite frankly. So. We've set the morning out for Thursday to be more informed. Yes. That doesn't require us to be sending out another one. True. But does it have to be another, it has to be warned that we would consider, reconsider his permit? Yeah. Okay, so in other words, we are having a meeting on Thursday and you have the opportunity to come in on Thursday. Sorry. I think there might be another option rather than a journey at the end of tonight's meeting. Claim tonight's meeting will be continued to Thursday and you can take up this topic on Thursday then, even without having to warn it. The trouble is we didn't warn what we're planning to do Thursday for this agenda, so we can't just continue the meeting. It's got to be a new meeting. Even though the OR application is on this, yes, but the DOV issue is not. Which is why we're meeting on Thursday. But they could be separate. We could continue this meeting to the 15 minutes to four of the DOVs. At 7 p.m. At 7 p.m. But it sounds like John can't make it. Do we feel like we can meet before then? And you can. I can meet with you guys before then, yeah. I'm leaving Thursday. Okay. So maybe we should set up a meeting and then some combination of Ann and I can present the road cruise perspective. Okay, so you're suggesting warning a meeting for this Thursday, or maybe it's Thursday or Thursday. We'll continue this meeting on Thursday, so okay. Mr. Orr, tomorrow's not good. Would Wednesday be better? Yes, I could do Wednesday. What time? We're gonna be there. You guys are gonna write John Clawing without taking everybody's time here. All right, so that's the plan. We will continue this on Thursday after it's been warned. Okay, thank you. Do you? No, when we adjourn the meeting today, you're not gonna adjourn it. You're gonna continue it until next Thursday at seven. Okay, this Thursday at seven. Yeah, yeah. This Thursday at seven. Okay, all right. Moving on. Report on cybersecurity training with Tegan. Tegan Library doing cybersecurity training. Tegan was also there for a half day, which is really nice. He was there for the first half day and he learned a lot. There were some really good things that I learned. Like, we don't have a lot of private reference. We mostly have public records. So we don't have things people don't want in public. We don't have a lot of credit card information. We mostly do checks. That part was really valuable. Also, most of our records we have physical copies for. So if any ransomware attack did happen, they were like, we have all your stuff. We'd say we have a lot of our stuff. Not everything, but Sandra prints out a lot of the financial stuff. My whole job is making sure we have physical copies of my records and all that stuff. So some of the things are really positive. Also, when I called Holland up and I was just like, hey, can we chat sometime about cybersecurity? He was super excited. He was like, yes, if you want to talk about it, I will talk about it. This seems to be something he gets really psyched about. So I'm sure we could talk to Arbitec about if we wanted to give more funding or if we wanted to do any trainings, I'm sure he would have lots of advice to give us. VLCT also has cybersecurity resources. There's lots of places to go. The two-factor authentication that we all had to do for our new email addresses is a pain, but everyone's going that way because it's just a lot safer. I was also recommended your password should be really long. It shouldn't have any words in it. It should have numbers and letters and symbols and it should look like you're cast up on the keyboard, basically. The person who did the training said all of his passwords, but he's a cybersecurity guy. We're at least 22 characters. It was wild, but he has one of those password keys and he recommended. You all have a password key so you're not writing them in a notebook or saving them in a note on your iPhone, but have one of the key things. You're looking at how?  Except for the one that just got hacked and all those keys. It's gonna stay, it's gonna get hacked. You do whatever works best. ransomware attacks are everywhere that are happening all the time to everybody. He seemed to think it was not an if, but a when, and he recommended that we have a plan as a town. Who do we call? Who do we talk to? Who, what information do we share with the public? What information do we share with our lawyers? Which of our vendors do we need to get in touch with if that happens? You know, assuming that it will happen and it probably will, we should have a plan like we would for any other emergency because it happens fast and everyone panics. So that is a thing in the long run to think about is creating a plan for a ransomware attack. The usual things, report your spam. Please do not open it. Be careful about it. Don't share things. Don't use thumb drives. Apparently thumb drives are like the germiest, germy things that you can ever do on a computer. I didn't realize that. I don't use them anyway, but apparently they're awful. Yeah, I think that was all, I really, oh, also we have like everything we have is backed up on a server. That is all backed up on another server. Things can still get in, like nothing is perfect, but we do have a pretty good system at this point. The server is not that old. So if we wanted to move to the cloud at some point, we can, but what we have seems to be working well and there are arguments in either direction, cloud, physical server on our property. Like, oh, and our internet at the town office, all the town computers are on a different network than the people who come in on the wifi. We don't share that password with anyone. So it's a different wireless network. Do you use a VPN in the town office? I haven't looked at that yet. I know I need to. I'm assuming we do. Yeah, that's how Sandra acts as these things. I know we do on our, the laptops we've been given. And so I have a couple of questions. So a plan, ransomware attack response plan, is there, does VLCT have a model one? There are lots of model ones out there. I can do some homework and find some. Okay. And then there are organizations here in Vermont and everywhere that will go through your plan with you and be like, this is pretty good. This thing might need to change. So there are resources out there. There's big Vermont groups that do cybersecurity, whether they're government or non-government. There's lots of people working on this in the state. It's a big thing. It seems to be growing really quickly. So there's lots of resources if you want to reach out and find people to help with these things. And what about data minimization that they talk about that? And if there is data that we're collecting that we don't need to be collecting. We did not talk about that. No. Yeah, because I think it's kind of a philosophy of cybersecurity is just collect as little as you humanly need and then keep it for as little time as possible. And obviously, the town office needs to keep it for as long as someone is, I don't know. Well, there are state regulations that all we need to keep off of things. And Jeremy created a record detention policy. I am working on going through things, but it's a lot. It's one of those things that is never the top of the priority list. And so I'm trying to make sure we do clear things out as we can. But I also don't deal with the finances. I haven't talked to Sandra about this because she has been so far under water with everything she's had to do. I think she has more of the dangerous data, like the stuff we wouldn't want to get out. So talking about it with her is a longer term goal once she's sort of or the next treasure probably is more likely. There's a town that ran somewhere on insurance. I know it's, if I understand it, if you get it, the insurance company puts a lot of constraints on you, tells you what to do. It's kind of like it would be a good lesson what to do to keep the policy. I'm just wondering if you thought of that. It's very expensive. It's expensive, yeah. And most people who do ransomware find out what your deductible is and ask you for this much. So that you have to pay, you still have to pay a bill load. Anyway, they find out just how much you can pay. So they probably wouldn't ask us for much in the grand scheme of global finance, but it would be like a lot of us. And your biggest liability with ransomware is that they're going to lock access to the files that you need to operate. And they're gonna make it painful to operate. They're not going to likely steal your money, though they could potentially do that. But that's a much harder thing to do. There are other controls in place. So I think to Tegan's point and to likely R.B.'s point is having a documented plan in place, but then sufficiently backing up files and assets so that they are redundant or separated, partitioned in a way that if somebody says, we've got all your stuff, you can say, okay, you've got all our stuff, but we also still have all of our stuff is kind of how you mitigate that. One of the continuations of the kind of centralized email conversation with R.B. Tech is going to be continuity and backups for the email systems so that like those are being archived in a way that is partitioned. And we can now set that up. It doesn't necessarily have to be part of like the Microsoft. They have a separate widget for doing that. And we've kind of tabled that until a lot of dust settles. So I think to the extent that you can kind of keep an eye on when would be an appropriate time to maybe re-engage that conversation. I think that would be worthwhile. So to your point, we're not just carrying massive emails that are going to have lots of sensitive information and then there can be a process for automatically kind of purging and archiving in a way that is a little more automated and controlled. Okay, so and for this plan, you said long-term, that's something to work on. Is it, is there like a time of year where maybe we could ask you to begin working? I mean, I don't know if that's appropriate task for you or if it has to be like a committee or... The internet-commenting committee because you, there's a lot of people involved in an attack. This school went through these attacks this past year and the head tech guy from the school operating and the client was there and he was telling us, it's amazing how many people you have to call when something like this happens because there are so many contacts and so many people who are affected by it. So they recommended having a boatload of people on your committee. I don't think we need a committee quite that large but it's definitely something that we would want. People in the community would want emergency management if we could have someone legal that would be really great. So it's not important. A PR type person just to figure out how to do messaging with the public. Like there's just a lot of those different moving parts and something like that. I'm happy to start looking at some sample things and maybe start talking to people who might be interested in being involved in that. Could you ask RV specifically if they'd be interested in having a member on that committee? Should I hand them? And then also ask whether or not they do risk assessment. So that they can kind of help us scope out what a plan would look like that's right size to the town's risk. It would be great to have somebody from RV involved as we all know cybercrime is a rapidly evolving problem and somebody at RV would be in the best position to understand what's coming down the road. Yeah, and to recommend what the action items are the next steps. They're gonna be much more well suited to give very specific recommendations that are right size to our present risks and the scope of work or steps. I mean, it's all kind of arbitration or arbitrage rather or just risk assessment. So that'd be great. They could kind of weigh in on that a little bit. Yeah, that's awesome. Thank you so much for that report and for going to that. Yeah, thank you. Okay, any other questions? All right, addition to change speed limit on Lightning Ridge Road, presenter Michael. I'm here. Hi. And I'm sorry, how do you say your last name? Properly, it's manual. Manual. No one gets it right so. Okay, so we have a copy of the petition and the signatures and basically, Michael, we did check in, Ann Winchester checked in with. Keith Coven at the Regional Planning Commission specifically to the question of, there was a John Brabant raised a little bit of a question mark about the need for the speed studies. The speed studies are absolutely needed and required and also the previous select board did not properly warn the changes. So we are going to move forward with, we have four, we've asked for four speed studies, one of which is Lightning Ridge Road. And so it's gonna happen in the near future. And after that, we will warn the meeting where we discuss the potential speed limit changes and move on from there. All right, well, this is basically to show you that there is some support for the change is a problem and that will, and that's not the purpose. No, it's not Lightning, but it certainly is something that there is support for. It's not like it's one of two people. It's a problem, people driving too fast. So anyway, that's the purpose of this. It's advisory, but to show you that it's real. Yeah. And I know the town road crew did a good job. I put up a couple of speed signs, or whatever I call them today up on, at least one on Lightning Ridge Road. And I saw a little higher up what I was driving today going up through. The radar. The radar thing. Yeah, so, good, but of course, as one of the road crew said, it's only as good as it's enforced. And which makes me, my other thought, I know the Washington County Sheriff is charging more, but in terms of the overall bill for the town, the tax rate, the priority tax is a couple of penny or two on the thousands like that. It's not gonna cost not much more in terms of our overall tax bill to have a little more enforcement. One of the reasons we prioritized and put the two up on Lightning Ridge already is we gather information from those signs. And so we can download that information and it'll give us a better idea of when enforcement would be helpful. Because there's no sense, you know, paying for enforcement at a time of day, you're not seeing many speeders, but you'll often see patterns. This morning is school time. Right. You can bring it up again. Great. So we'll look at those patterns and that can help us determine when to have enforcement on site. I'm going to ask for an alibi, Danville. Back in the, what's the name of them? Late eighties or late nineties, they had a problem near their school. People were just going, and they lowered the speed. And they had the County Sheriff. And they were nailing people like they was fishing a bucket and stuff, that's the analogy. And they did it and did it and did it. And finally, people smacked up. I know we get calls from my office all the time about speeding tickets. We get involved, but the reality is that put fear into these people. They drove through town, like looking over their shoulders. And in the end, they didn't, sure it's worth it all that much, but people, at least most people were locals, right? And it's kind of like it worked. So that's, I'm just saying, that's the unknown sometimes keeps us all down, at least the ones who are local speeders. Yeah, well, that's one of the things that I think by doing the speed studies and having them come out and because it'll make it concrete and legitimate, it's one of the things that Sheriff's office has said is that currently, depending on the roads and the signage and whatnot, they wouldn't be able to actually ticket people. Like it wouldn't be successful, so it would be unproductive use of them in many ways. So I think we're trying to lay the foundation to get all the pieces in place. So when they do come, we're using them to the best of their ability when they have the capacity to actually put fear into people. But you know what I mean? But cause people to really give pause and slow down. I've done that a couple times and you know, even 35 miles an hour, people are able to go out. It wouldn't be a bad thing to do that in the morning before school or early afternoon, that's when you see the most speeders. There's one person, a student who forested, who in the morning goes down through there, much beyond his way to work. He's clearly going over 35, so I'm just pointing out. I just did an example. Anyway, okay, well, thanks. Thank you. Well, thanks for bringing it to us. Yep, that's it. Okay. Thanks for the little proof, putting that thing out. All right, so the Merck Grant Application for Energy Efficiency in the Town Buildings. And that is, we've got Scott, David Sheets, John McCullough, Cliff Emmons. Do you wanna come up and join us? Umm. Hah, ha, ha. Oh that's sharp. We have this about, I'm gonna go with the floor. I don't wanna go. One row. One row. Yeah, good. Thank you for having us, Scott. Thanks, John. Hey, what? There's all the site for it, and there's no one that I sent to you about the milk crack. Great. So, Scott's can all lead you through this. In the early May, I send the milk to the sweat board. Sort of outlines what the milk thing is. Does everybody have a chance to take a look at this? Do you remember where it was? Jamie? It was in May 2nd. I sent to... First one I ever sent to the new address. You did not get this one? We're at the address for the last five years. Well, so the Municipal Energy Resilience Grant Program is designed to bring energy efficiency to towns all over Vermont. In the memo that I sent, I made two mistakes. The first one was that I thought it was going to be all be... I had understood it was going to all be state funds, but in fact there's some federal funds going to be involved. So we should really get Sandra to take a look at the timing for this. Sorry, why are there federal funds involved? Just to bring the total up higher. It's 2,400,000 of state funds and almost 24 million of ARPA funds are going into the pot. These grants are 500,000 maximum per town. Does that answer your question? Yeah, I don't think they're separate pools though. I think it's treated as one grant program if I'm not mistaken. It's administered by BGS, so I don't think you're dealing with a different grantor. I think you're dealing only with BGS. Okay. I believe you're correct. Which makes it maybe easier. Nevertheless, for accounting purposes, it may be something that the staff needs to be aware of. In the Act itself, they mention of two different sources of funds. We just should get Sandra to look at this. Okay. And I have a copy of the Act here for anybody who would like to review it. I'm involved because I'm a member of the Friends of the Calistown Hall and we'd love to have money to insulate and heat upstairs, and this looks like the good source of it. There are actually three grants. One is called the Community Grant, that's 500,000, and we could basically use that for whatever we want to use it for. It would be my recommendation that it's a very easy application that I would apply for in consultation with somebody on the Select Board just to show what I was doing. It's a Google form and focus that on the administration of future energy grants so we could hire somebody to help with administration. So that's a $400,000 pool? It's $4,000. Oh, $4,000 is the grant that you would be applying for? The Community Grant. And that's for like the audits? Why not? The audit, and I was mistaken about this. I said that was also $400,000. That's just for the... There's no money involved. It's just doing an application and then this BGS has hired energy audit people and they would come in and do it. There's no more money involved. We have to give them a lot of information about our town buildings to get the highest level of audit. And that's a pretty... That would be a pretty complicated application process. But an audit is much needed, isn't it? Oh, it's... There's lots. I don't really actually know much about the town garage in the office, but certainly upstairs you need a lot. And that's what provides the basis for the $500,000. So the assessment is what puts you in a position to get the big one to one that actually does it. And I think going to go ahead on this, it would be good to have... I'm not quite sure what. A subcommittee, a working group to do this application. It's fairly complicated. I'm glad to lead on it and take responsibility for getting it done. But I would need help from John McCullough, Bill Powell, Toby Tobit, people at the town office. They wouldn't necessarily have to be on working week, but we just would need to talk to them. Is there an obligation in applying for the assessment for it to be kind of a comprehensive inventory of town buildings and structures? That's exactly what they're aiming for, all town facilities. It doesn't obligate Calis to do anything in the grant application other than what we want to do, but it does broadly give us a lot of good information for the future, even beyond the grant. We could use it for lots of other grant applications once we have the assessment in hand. I'd like to propose that two different motions, one to appoint me and David and Cliff as a group to apply for the assessment grant. And separately, to appoint just me in consultation with Gabrielle or somebody to apply on behalf of the town for the $4,000 Merck Community Grant for supportive administration with future energy grants. The community grant can be done right away and as I understand it, that money will just come immediately to the town and Senator can bank it when we need it to hire an administrator. That's good. The actual application for the assessment has not been released yet, so it's a little complicated to know what to do with that, but I think David, Cliff, and I can probably get going on that once it's released and you could encourage us to write the grant and bring it into the select board. All of this work is on behalf of the select board. It's the town doing the application. Do you have in mind that the upstairs is the first order of business or would you... It is for me because I'm... And it is for me. And it is for John. Is there a ballpark figure involved with weatherizing up there? Yeah. We'll get that from an assessment. Wasn't there one from, I don't know, 2015 or some before the work commenced? I think the assessment will probably override anything that's... Yeah, I know, I'm just curious what the ballpark figure is. Yeah, I mean, it could be a lot. It could be 500,000. To weather is up there? Yeah, and heat. And it would be for the whole building. It includes EV plug-ins. I think they're really trying to sell heat pumps. I'm not sure that we want to buy, but it's a big part of it. Was the heating system not upgraded in the building? The new heating system was sized to heat the upstairs space providing, of course, it has some kind of insulation in it. And that heating pipe for run upstairs, there are stubs in each corner for radiant baseboard along the walls. So it's ready to go. Once the upstairs is insulated and that makes sense to start heating it, we just sort of plug in the baseboards. It could be done for a lot less than five other times, right? Yeah. We just need to... That's what the assessment is going to be for, I think. Okay, well, so... Is it your understanding of the assessment in addition to coming up with kind of a comprehensive list of the town assets and buildings and that sort of thing, also assess kind of what the impact of doing a retrofit or an improvement so we're likely to come out of that assessment with a prioritized list of which projects are going to have the greatest return for the town? I don't know. And they haven't... BGS hasn't released any information about that yet. It is supposed to be out a month ago and hasn't come up yet. That's something we would need, obviously. And I think certainly this lightboard would be involved in how to distribute the funds. It could well be that we'd want to do a little bit of work on all three of the buildings rather than a ton of work on the town hall. That's something to figure out down the road. I think one of the ideas is there's a big portion of the town garage that's currently unheeded space that would be useful to them to have at least partially heated space. So that wouldn't necessarily come up as a priority in terms of energy efficiency because there's currently an unheeded space. But it could be something we could decide was a priority because we need that space to be heated. Just as an example. Yeah, and that's definitely allowable in this construct, this grant program, to take in unheeded space and convert it. All town facilities are to be assessed and then be in a good position to look at the needs and make the decision as to what the action should consist of. Great. Okay. So I have a question. So you said that the second grant would be to hire an administrator. That's the person who would take care of all the reports and keep track of the money and so on? I think so. Yeah. In terms of the kind of things that need doing. Also, that would just get us started. We can use up to 10% of the $500,000 grant for administration. It's nice to see that they're finally starting to bake that into the grants. And it's written in the grant that they want this to be easier for towns without full-time paid administration for grants to run. So that's very encouraging about this program. They're just a little one. But I think at the moment what I think we need from the Select Board is to point me to apply for that community grant and then to appoint a working group to get going on the assessment once it's been released. And obviously bring that application to the Select Board for comment and approval. So I would ask for two motions. One of them is to approve Scott. And the second one is to approve Jeff. Would you send us a rose to get it? Yeah. Thank you. Prove to approve Scott that since your consultation with Gabrielle. Well, if you have a grant this time, you can just do it. I'm going to give it to you. I'm not part of it, but thank you. And then to appoint Scott David and Cliff to get going on the assessment grant once the application has been released. Now, if it's a whole appointed committee, then you would be subject to open meeting. I'm not. I am not afraid of open meeting. Everybody in the world is afraid of open meeting. I know how to post things. It's a whole new life. I know it. If you appoint them as an ad hoc work group, does that have to be an open meeting? I don't think ad hoc work group is part of the open meeting law. I'm starting to get around that. Legally. Legally. Don't worry about it. It's no big deal. OK. Someone want to make a motion. Actually, it was read. Somebody could say so. Right. Right. Can you read the two motions back first? Sure. This is from Scott's paper. There would be a motion to approve Scott Vassage in consultation with John McCullough and David Sheads to apply on behalf of the town of Calis for the 4,000 hour MERCP community grant for support of the administration of future energy grants. So moved. Second. Further discussion? All in favor? Aye. That one. Or was that, I'm sorry. Yes. The second one would be the subcommittee. What would be the second one, Scott? I guess the subcommittee of the select board or how would you like to handle it too? Does it need to be a subcommittee until the application is ready for submission? Can we just kind of appoint the three of you to keep it? The point needed, actually. The point needed to work on it. To work on it until that's right. I need to work on it. Yeah. I will just call on the ribbon. Right. That makes sense. All right. So is there a motion to approve Scott Vassage to apply for the community grant? To organize an application for the, pardon not the community grant, that's the assessment grant. Yes, that's all right. That's easy. Okay. The hard one is the assessment grant. Got it. Yep. And then the lead one goes to the lead one. I'd make a motion to appoint Scott to organize a application or prepare an application for the larger assessment, energy assessment grant on behalf of the town and report back when that's ready for submission. Excellent. I'll second that. Okay. Further discussion? All in favor? Aye. Aye. Aye. All right. There'll be more. Okay. Thank you very much. Thank you, Scott. All right. Status of acoustics work in town hall. John, don't you think we should move out? It's all part of a clever route. It should be the front. There you go. I met with David last week and we agreed that the way to handle the acoustics at least down here would be to deal with it incrementally with the things that we know that we need. Wall hangings, the blinds, roller shades, anything that stops this reverberation of this reflected sound back and forth. In my opinion, the little work that's been done now with poster chairs and a few wall hangings have already made a big difference in the way that just speaking sound reverberates into space. It's going to improve if it doesn't. If we've done all this stuff, the inexpensive low hanging fruit stuff and there's still a problem, then we can look into tecton panels or some kind of something on the ceiling. But those are all disruptive and expensive. So let's do the easy stuff first. That's it for Chris. And I will be working with a couple others in town to deal with this cracking on the floor. I've tried everything I can to stop it and kind of screw it down. We just have to make sure we don't hit the radiant pipes when we do that. So that'll probably take till the end of summer to get that. What's the deal with the shutters? Oh, they're going up. We were looking at... I thought we had it figured out. Andy Felice and I were going to install them in the highest shutters. We were going to use a lift. It would be a tow line lift. Easy to get here. But then someone chimed in and said, no, we don't want that. We want a bigger lift. So I want to talk to Andy about it. I haven't done so. I should have by now. Andy and I can hang all the shutters on the ground floor. That's easy enough to do. We can hang the two shutters on the operating ones on the top. It's the big permanent, the big 5x5 ones at the very top where we need the lift. So I'll keep you guys in the loop. You may see shutters on the ground floor in another two weeks. Hardly need a ladder to do that. Donna? I just want to point out that John's a lister. I'm what? A lister. You ought to be taxed. There's a deadline. That's kind of what he's working on now. But I have some ideas for other things on the wall. I've talked to Scott. He's got really great photos. Pre-renovation. We want to do a little photo montage of what this building was like. So people don't forget the squirrels running up to the wall. Andy? We need more stuff like the parcel maps. I like your map. We're going to start using this on a regular basis for DRB and planning commission, etc. Then we're going to have those resources available. Have you ordered the shutters yet? Sorry, the shades? Oh, thank you. They've got orders. They're in the mail. It would be good if the ones for the top floor were matching. They don't have to be matching. The people I bought these roller shutters from, from what you see on the outside, they're white. That's Elkham. So it doesn't matter what the interior color is. On the outside of the building when the shutters are drawn, they're white. Upstairs. I mean, you've got, there are so many problems upstairs. One is that there's no energy efficiency in those windows at all. They're going to need something when the results are stormed. And then for blackout or theater productions, there are going to be some kind of heavy drapes. Both of those things will help, not only with the acoustics, but with the thermal things. But even in the short term, wouldn't it be helpful to have shades up there just for temperature control of the entire building? I'm sorry. Shades for upstairs. Wouldn't that help with temperature control for the entire building, like in the heat of the summer? No, I really know. There's probably better insulation between the floors here than most people have in their houses. It's all dense packed. 10 inches. So no, as long as the, you know, that door is kept close, we don't lose any heat upstairs. So we don't need to take any actions. Thank you for wondering that stuff and keeping going with this. You know, in a couple of months, if the acoustics still seem to be a problem, then things aren't working out. But within a couple of months, next eight weeks, we'll have more stuff on the walls. See how it goes. Sounds good. Thanks, John. Thank you. Okay. So status of highway grants and capital planning, toadies. So I sent you some documents. Oh, I'm sure you all have that for me. Yeah. So currently, the Kent Hill culvert, which is this culvert here, is up for the scoping grant. I talked to Keith at CMARPC and the RFPs are coming out this week and next for the scoping vendors to apply for it. So that's the work in progress. Essentially, when we get some responses to the RFP, I will meet with them and look those over and help approve those vendors for the work. The next grant was Lightning Ridge Paving. That's an old grant that I'm waiting for reimbursement on. Essentially, we did more work with the grant to ask for an additional $8,000 to cover our expenses. I'm still waiting to hear from the E-Trans on whether they approve the increase in the grant. The clay boils. We've already received reimbursement for that. That was the Moscow Woods Road that we did the clay boils on last year. That's all taken care of and closed. Moscow Woods Bridge. You guys signed an agreement with DeWolf. The engineering is starting to have the scope of whatever work to prepare that bridge abutment is. That's work in progress. Chris Templis, he's reached out and said he's working on it and I'll follow up with him. When we get a scope, then we'll go out to bid for contractors. I'm not sure what the timing will be on that because we're pretty late in the season right now for contractors. If we don't go out to bid for a season, will it be through the winter? Yeah, it'll be fine. We've essentially made it a single-lane bridge. The other side of the abutment is fine on the north side. Just not good for two vehicles at the same time. Loose Road. Loose Road was originally applied for in 2020. It was granted by the state for $90,000. And then the pandemic hit. And for a year, the state did not give any grants out. They just gave a lump sum to each town for the projects. So it was reapplied in 2021 for approval in 2022. We did receive the grant for $90,000. And we started working on an engineering design for that culvert. And then our engineer died. And so that put it off. So we had to go to another engineer, pick up the pieces. Then we had an issue with both Alfie and I leaving. And no one picked up the ball at that point. So we're still behind the eight balls. So I just recently reviewed the project with Chris at Chase and Chase Engineering who picked up the engineering. And the cost of the project has doubled. So essentially, even if we get the $90,000, we would have to come up with another $90,000 to do the project. I'm working with VTrans people right now to either double the original grant or give up that grant and get a new one for loose roads. So it's sort of up in the air. And I have no idea what the result will be. So that's essentially it's been put off for almost two and a half, three years just because of all those issues. Not much we can do about it because it's grant money and we really can't do it on our own. It's not in our budget. The grants and aid. So that's money that the state gives us. If we do work on what's known as connected segments, so you guys are all familiar with that, I want me to go through that for you. So if you look at the second page of information that I gave you, it essentially defines what the MRGP is. So the municipal roads general permit essentially says we need to do certain practices on sections of road that are connected to hydraulic items, either stream of pond or wetland. So that's essentially what it does. So if you look at the next page, this one, this is essentially, there's a portal on the state site that you can actually look at every segment on the road. And essentially in 2017, we did an entire inventory of every section of the town highways. So essentially, you can go and see, the problem is that this has not been updated currently. You know, as we do work, it doesn't get changed. It doesn't get updated. And that's one of the problems that I'm facing now is that we really need you to go out and do that. So the state relies on that road erosion inventory to rate us on how we're keeping up with the permit, the general permit. And essentially, because we're not updating the inventory, we're in the rears. They see us that we haven't fixed a few things. We may have, but it hasn't been updated into the database. So that's an issue that I'm trying to work on with the road crew, with the road commissioners about how we deal with that. I can do a lot of it. And if you look at the page through the pie charts, so essentially there are 1,368 segments in town. Segments are 328 feet long. So there's a map and every segment has a number and it has an inventory. So of those 1,368, there are 700 that are not connected to water. So essentially, we can just ignore those. They don't have, they're not critical to the permit. So that leaves 668 other segments that we have to keep an inventory on and report to the state when we do work and keep them up to date. The state is going to require probably within, I think it's in 25 or 26, that we redo the entire inventory. So that's something that will come in the future. So when that first inventory was done, I worked with CVRPC. I probably did half of the inventory and they did another half of it. And we paid them to go out and do the inventory. So that's something that I'll talk to keep about what's their participation level in that next inventory cycle. I also included a list of, oh, so the other thing is the last grant, I just received approval for an in-grant this season to redo the section of Kent Hill Road that essentially has a wetland on either side that's near the substation. You all know where that section is. It's always in mud season.  So essentially, we're doing something that's really, I've never heard of. It's called a French mattress. So essentially, we dig the road up. We put in a large stone, which is essentially the bed frame. So the water can actually pass through these big stones and not essentially be sucked up into the road and creating a problem. So it's about 400 feet. The town road crew will be doing the work. So it's not going up to bed. So we'll try to get that done this season. And that was for $150,000. So essentially, the work that they do, we will be reimbursed for $150,000 in this Friday beer. Where do the stones come from? Wherever we can get them. I mean, before they crash, they all have these big piles of stones. So they call it a type I or a type II stone. And they're three or four feet. And we pile them up so there's this thing. And then, so the stones don't fill in with dirt between the openings. We put the fabric down so anything that comes down gets captured by the fabric. And that's how we build the road anyways, essentially, to help for drainage. The other thing is we'll harden. So the shoulders of the road right now, when the water comes up, it just starts to slump in because it's all just dirt and gravel. So we'll harden that with stone on either side. So when the water comes up against it on the side, it won't wash away. So that's part of the project. So again, so the one thing that we really need to sort of understand and look at is how do we keep the road erosion inventory going? I'm trying to work with the road crew now to get some help. So in the grants and aid, it's the same thing where if we do the work to improve the roads to the standard that the state is looking for on those connected roads, crowning no berms on the side to keep the water so it sheets off, ditching, replacing culverts that are bad, we can get reimbursed for that. But I have to actually fill out a form for every piece of road that I'm going to repair. So right now, I'm working with the guys on the crew to say, tell me where you want to work and then I'll see if that's an available thing. It's not a problem, but what you really have to do is you have to record your time and materials and your equipment in order to get reimbursed. So whenever they're out working, I need to make sure they're taking notes. And that's how I can do the reimbursements. If I don't have that information, I can't get running back. So I'm working with the road crew right now. They're kind of a little overwhelmed by that, having to pay attention to all of that, but we'll work it out. So that's what's up on grants. Would having a shared document that is accessible from a town account help that? So there's a couple of apps. There's a map app where you can actually open a map and look and then you click on it and that segment comes out with all the information. Whether it is, it is. It also links to another app where you can actually update it. So I have that software. I can do that pretty simply, but it just requires time and energy. I can hopefully maybe train one of the guys in the crew or somebody else to do that as well. But you have to understand what is crown news. You have to know a vermin removal is. You have to know a ditch, whether it's a good ditch or a bad ditch and those kind of things. So it requires some knowledge of Rose. I've talked with Anne a few times and she may be interested in that. Not the app and everything. I have a couple of other people that I think might be interested in doing some of that field work. So if I work out and I find somebody that's willing to help out, maybe we can pay them some monies to essentially be that inventory person. I'm sure there's money in the highway budget where we can cover some of that. Is it intuitive enough to train somebody to enter that information directly into the apps and track it through the apps or to make something easier that gathers more of the core quantitative information? So each segment has this inventory report. It doesn't have crown, yes, no, doesn't have verbs, yes, no, doesn't meet standard digits. So essentially there's a form for every segment. That's an easy tool.  Is it good or bad? Is it not good or bad? So there's some of that knowledge of what you're looking at that the inventory. The tool is already there. I can do it on my phone. Essentially the phone has the map. You just hit this and it can change it and you can update that. But it requires you having feet on the ground. You've got to go to the segment and look at it in order to report it. And cell phone reception. No, it's all GPM. So the map is actually on your phone and it's an interactive map on your phone and it relates to an interactive database. So essentially you store the information on it, you download it, you upload it to the portal and you collect it. So it doesn't require cell phone service. Otherwise it would be worthless. So again, I'm doing some of that. Essentially we're about 50 segments behind on updating and get them off the high priority list. I will take care of that. That will get us off the bad guy list. But then we're going to have to continue to update. There are probably sections that we've already fixed that are not in the inventory because we haven't done the update. And I may have to work or try to work with the crew so that when they're out doing something they can pull a phone out and go, we fixed it so let's change it. And again, that's a process that I have to work with the crew guys to see if John or Tyler or whatever, somebody has to take the responsibility of when you do the work that is connected that you do the inventory update. And that will help us keep current over time. So once you get current, what is the thing about having a whole new one in 2025? Well, I think it's because a lot of towns are keeping up to date. I mean, probably 75% of everything that's in our inventory was from 2017. So it's really not up to date. It's really not there. And so I've got 668 segments that I need to refresh. Essentially the state is saying you can't use the old stuff. You've got to go out and look at it again and update it. You know, when you do the data into the portal, it dates when you did it. So essentially this lot of stuff we have is all dated 2017. So they know that no one's looked at that or done anything. So doing the inventory again confirms to them that we have done this work or our roads are in good shape for what they're doing very important. I don't think there's any financial penalty, but they keep sending me emails saying, hey, you're not in compliance. That's what I'm trying to solve. Scott? Could I ask the select board what the status of the placement of the Colbert right behind this is? They've signed the grant to have CBRPC put it out to bid and have the scoping studies done. And they signed the CBRPC to manage the scoping grant and the scoping RFPs are going out this week. Thank you all. Remember, about 10 years ago the water was just above the camera there. Actually this building's 2B higher than us. Well, yeah. It's a portion link to the building. It's just barely out of there. Okay. Any further questions for Toby? Thank you, Toby. Thanks very much. All right, review April 5th. One quick thing. So I'm working on getting the speed signs out. The radar signs. I put one on a two by two post today and it does work on a two by two post. So I don't have to put the big multi-expensive 30 foot tall poles out there. I did, because we have bases out already, I did put one on Lightning Ridge by Doug Milley's on the big pole just to see how it looks. So if people think it's just too intrusive, we don't have to use any of them. We'll find something else to do with who knows how much we spent on those parts. Sorry about that. So the one that's in the two by two post, I'm going to take out and move somewhere else and put it in so people can see, you know, whether... So there will be two versions of the sign out there and I'm really trying to stay on the two by two post because it's much easier to install.  You don't have this big three foot concrete thing in the ground and a four and a half inch big pole and it's just, you know, it's overkill. So just... Can you open and install the signs now? Can you install the signs now? No. No. Keith Coven told me today that facedown might be interested in purchasing signs. Yeah, so I've only taken two out so we still have five letter signs that have five names. So if somebody wants to call facedown and see if they're interested... Yeah. Keith said that he's still working on it and he may find some buyers. He said a couple of towns have expressed interest. Right. Well, I can show you pictures of what it looks like installed because I have one installed now without the artwork. So... Yeah, I'm not going to... I'm not rushing into it but I'm slowly trying to at least get some of these for $50,000 that we spent. Well, thank you for starting. It was like my age. Well, there's two of them. If I take one away, I'm like, here's some of them. I hear a little bit of people singing in my ear. Thank you. Great. That's all I have. Yeah, thanks very much. All right. Sandra. April Finance Report. I'm not just here if anybody would like one. Sandra, if you want one of those on the table, that's great. Thank you. Thank you so much. Do you want one, Sandra? I got one. In your packet, you have your day revenue and expense reports on the general fund and on the highway fund as of the end of April, April 30th, that is period 10 in the fiscal year. If you go to page 7, page 7 and 7, this is the net revenue minus expenses as of the end of April. And by the way, May is not closed yet. Of course, we're just three weeks into the month. So at this point, our expenses exceed our collected revenue by $60,000. Now, this month, after the true up, this month, meaning May, after the true up, we receive a refund of $65,000 plus from the school district and property taxes that we overpaid. So, actually, we'll come to find out the grand list is a living list and it does change between the time it is closed on April 1 of a given year and the end of all along until about April of the next year. Your property tax obligation to the district is driven by that initial grand list. And as the list changes, your, meaning the town of Callas' obligation to the district also changes. So it is very typical, and it happened this year, that the bill was simply paid as presented with the knowledge that there's going to be what they call a true up in April of the next year to take a look at where we really are. And this year, as in a few years past, we received a refund of $65,000. So that looks good, right? But you do have two months to go in your fiscal year. So I did do a year to date May. You asked me many times, what's the projection? And really the projection at this point looks like from the general government side, you will go about $75,000, perhaps as high as $100,000 into a deficit. So we'll talk about that in just a second. What does that mean? So again, deficit spending on either side of the budget, whether it's highway or general fund, you're looking at your actual collected revenues minus your actual expenditures. One way you can take a look at the health of your fiscal year at any point in time is on page 7 of 7. You can take a look and see that middle column is your actual expenses. The column on the left is projected or budgeted expenses. And what that tells us is, as of April 30th, we have $30,000 to finish out the year with. So that's another helpful way to take a look at these reports and get a feel, or perhaps somewhat of a projection of what's coming next. What I would like to draw your attention to is I kind of scoured the ledgers over this last month. So what I am currently researching is on page 6 of 7. If you would turn there, please. The station bond, the East Montpellier Fire Department station bond and bond interest have not been paid. And you can see that is at least a $45,000 additional expense that the town will be paying before the end of the year. So that's what we build in September for whatever reason, likely due to the change over in East Montpellier of a town administrator and business manager. This slipped between their cracks. I spoke with a treasurer today. She was unaware of what this bill was and who sent it. She did not think the treasurer's office sent it. The town administrator may send it. They're both new. We will end up getting this bill in all likelihood before this year closes. And that is definitely an expense that has not been expended yet. So when you ask me, whoa, why are we going to go $75,000 into the red? This is one of the reasons. This is the largest component. We also have other things that are ongoing expenses, utilities, phone, key, salaries, that fight the medi, VMERS contributions, health insurance contributions, and so forth. And so they will continue through the end of June. And again, this is why I am projecting that deficit. If you look at highway, highway is good. It's a little bit deeper. I flip over. You're going to run into a series of pages one of four. And if you turn to page four, you're going to see that as of April 30th, highway was too good, $252,000 plus. Now, as a year to date, they are at $179,000. It is possible, I suppose, that they would go out that far, but it's highly unlikely. So highway then has expense less than its actual revenues right now. That's what that number in the middle means. Okay. That's what that number in the middle means. That most of that number has been generated due to staffing, a reduction in staffing that was originally anticipated when this budget was put together. So, if you... Yeah. I was told when I did the training that we can now move money, the laws change, move money between the highway and the government. Did you check that? I'm going to be checking that out. I want to see if we need our software reprogrammed for that. Will it become a combined budget? Will we need reprogramming? Do you need any... I think, do you need a select word motion to accomplish that? Does it need to be done by article on the floor? Now, when you read your article in the town morning, it just talks about some of the money to be raised, which is composed both of highway budget, proposed budget, and general fund proposed budget reduced by a projected amount of income from other sources other than taxes. So, that article really fits nicely into this idea. Whether it needs to be phrased differently, we need to check the legalities of that. What is the consequence of doing that? I think we need to look at that up to this point in time. We've had this discussion before in 2015. It was decided at town meeting via an article that highway excesses, that is revenues in excess of actual expenditures were together to the highway capital equipment fund, and that appeared basically to be just for one year, however the practice since that time was to move that money if it was an excess as of June 30th into the highway capital equipment fund. During that time, there was no provision for an appropriation on the highway budget for highway capital equipment and appropriation, let's think of it in terms of we put money away for the town hall building, we put money away for the conservation commission, we these are appropriations, appropriations to the SWIM fund. So, at least during that five years, there had been no appropriations, and if depending on what you folks decide to do, that is something to think about when you are creating and developing your FY25 budget. If this is, if we are going to combine budgets, then I think you will want to be cognizant of how do we continue to build and make available money in the highway fund to purchase equipment, and we do have some significant equipment purchases coming up on the horizon, and I hope it's not here, nope, it's not here. And so these are, these are questions and discussions that you are going to want to have. As of this year, before the close of this year, I will have an answer for you as to whether or not you can combine this balance or not. You probably can, but the vehicle by which you do that may not be available to you in this year. There may be some other process that you are going to have to look at. In any event if that is the case it is quite possible that at this point, as of May what is today 22nd, it is conceivable that $100,000 will or something like that will roll over into the highway capital equipment fund if the select board so moves that in keeping with the practice in the past. I will say this the prior select board in FY23 so in FY22 did begin an appropriation budget line in the highway budget. If you take a look at your town report you will see it. It was $25,000 but for for whatever reason they didn't do it in FY23 or for FY24 so I don't have insight into those decisions for you. If we go to our last page, the balance sheet it's a page one of one we are going to see where we are in terms of the general fund and historically the reason highway and the general fund are segregated funds is that until now if highway had a deficit and we are programmed to do that by the way highway had a deficit the general fund would cover it. Highway does not historically again it's not vice versa highway surpluses did not and I use that word surplus that is not a term of art but it just for ease of conversation don't use that word but an excess of revenues over expenditures in the highway budget would not cover a deficit in the general fund so that has been historically how things have been set up so if your highway went under you're moving money out of your general fund or it's going to hit your general fund balance and reduce it but it looks like that's going to change and again that's why I'm thinking it does that automatically in our program right now and we may need to see if you would want to go that route we may need to see some small amount of programming to change that on your balance sheet you're going to see that $60,000 dollar deficit down at the bottom numbers from the bottom and what does that hit well that hits your prior years fund balance and FY22 closed $521,000 FY21 closed with a fund balance of $521,000 plus so as we spend our money and as income comes in that next line which is not bolded will go up and it will go down if you were to look at May's balance sheet you would do a yippee-ki-yay because it's only negative $11,000 but when you look at unspent monies and we know that $45,000 is going to be just around the corner you can see that you know we're just going we're here we're in the same place at this point in time nevertheless the fund balance is very, very healthy the fund balance is so healthy that $75,000 to $100,000 deficit you are very unlikely to need to take a tax anticipation note so is everybody familiar with that okay so it's not likely that you'll need to do that we haven't needed to do that for several years you'll have sufficient funds available to cover your expenses that first quarter until we begin to collect taxes for FY24 so it's not fun to be you know the board that's going to have a deficit but you are a board that is not a position where you have to collect taxes or take a loan to cover a negative negative balance so if you were without a fund balance at the end of this year the law provides that you are you add that to your tax rate and you would need to collect that and if that was not if that was not a viable solution then a loan would have to be taken and we just paid we just finished paying for that last deficit loan that we took five years ago I'm sorry I'm very slow at this so how is it that I can understand this to be healthy I see a deficit of 60,000 what is it that I can look at to understand this is still healthy the second to last page is what we're looking at isn't that wrong the fund balance of negative 60,000 no, you have a fund balance of this year this year's fund balance is negative 60,000 but the fund balance that is sitting in basically your checking account has been created over the last several years and it's 521,000 dollars that's the higher and you see there is a multiple prior years fund balance so when you look at total fund balance which is the next to the last line there's that 461,000 dollars so when I say I think we're going to go let's just say between 75 and 100,000 dollars let's say 100,000 dollars that next to the last line would then be $121,000 fair to say you're looking at the total prior years fund balance as a starting balance for the year a representation of what we've carried over as a fund balance from the prior fiscal year and that is real money that is in the checking account so as I said that's not a position that is enjoyable but it's a system condition that was inherited there was a lot of momentum you were already into the third quarter when this board came into creation and there were a number of issues that were in play that were could not were not but could not be and were not budgeted for but rest in comfort that we're not going to have to raise additional taxes over and above the proposed FY24 budget to cover a deficit if that total fund balance that 461,353 42 were negative 60 you'd be well at that rate you would probably collect increase the tax rate to make up that $60,000 difference if it were negative $300,000 you would take a deficit loan that's what we did the last time so when I say you have a healthy fund balance what I mean by that is you're going to be able to cover your expenses going into the next fiscal year that first quarter without a problem we won't we'll be able to manage that any questions does that clarify a fund balance and how how it works I really wanted to come in and just do this face to face to be sure you understood it I know Jordan you had asked what's the projection once I saw May and once I really dug into this point by point you know we weren't built for significant payment and we will get that bill because we don't want $45,000 over right away to start with that 0.24 that's what it would amount to so I'll be pushing on these to get that sorted the last page is your due to, due from account and it zeroes out meaning that all of these we have this money for a tracking account and it's money that we hold for the town hall for the town office the technology fund et cetera rather the ARPA fund so these are the monies that are held they're pooled we get the benefit of the additional interest we get the benefit of being able to hold them as securely as the municipality can by way of using a what they call a sweep account the account is as Wendy told you the account is protected by government bonds and so as you hear these banks going under because runs on banks because depositors had more in those banks than the FDIC protected $250,000 amount well we have much more than that but our funds are protected and we do have in short so to speak on the full amount of our deposits is the 261 742 and ARPA is that part of the the total fund balance yes so when that is spent that will reduce no no no of the general fund balance no it is not no it is not okay so the total fund balance on the second and last page of $461,000 does not include the $261,000 in ARPA that we're holding that is correct so let me draw your attention to that page so that you can understand that if you go one page back to that balance sheet and you look at assets and our checking account is close to $3 million and then you see four lines down the due to from line of $823,904 which is subtracted by that $1.3 to leave that total asset balance of $581,000 and so what this balance sheet does is it reduces the assets by the liabilities and we it also reports that total year fund balance and the current year fund balance but the ARPA funds are while pooled in that account are separate from town assets they are their own assets and that list behind the balance sheet is a list of that $823,000 or so in separately held and separate funds pooled all together with count funds and that's illegal and safe and secure way of doing that I have a question for you Gabrielle are we going to be spending that $261,000 before June 30th no for sure not answers a lot of questions thank you I think I don't actually know well I know of one pending ARPA request from the CPA to pay the attorney normally or anything does that ring a bell to you do you remember they talked about that if they could pay the current attorney bill out of the ARPA funds instead of out of their funds do you have you committed those ARPA funds do you have those funds available $200,000 that is committed to Curtis Pond $261,000 is committed to Curtis Pond so the question just came up if we have the legal fees associated with the Curtis Pond project is it better to start spending the ARPA funds or to spend money raised through other means and save the ARPA funds for construction and that's you don't need to have a conversation with me on that if you were going to spend that $100,000 before June 30th I hope your attorney's fees aren't that low I would like to know that because we have another grant that is hoping that our grant expenditures will not exceed $750,000 so that's all I would need to know and then I believe we have an emergency management request do we know if that I saw the minutes where the money was segregated is that in here is that part of this $261,000 I think the ARPA the generators I believe that was part of the offer funding but we had a full agenda so I asked if you could wait till 12th so that would come up the next meeting I was just curious about that again are we going to spend it all it was that there were some there was an order of commitment at least one of the commitment of the ARPA funds and I was just wondering if that was something the way that was resolved was actually the Sunday day long retreat we had Wendy suggested that we translate the road signs I was here for that but I didn't know if the emergency management was part of the list initially generated for ARPA funds that was the right question I know we reversed there was a reversal of bookkeeping reversal bookkeeping right so there's no longer a deficit there's still money that could be committed that could be committed to some project or another I think the other part was making sure that we don't tip over that relative so that might be an important conversation with the CPA to make sure that we're not applying grant funds that would tip us over that threshold I think if we're not spending that $261,000 if we're spending $50,000 of that $261,000 I think that gives us a lot of room I really do and I'll do we think it will be more well let's see the emergency management request was he really is looking for $8,000 or $9,000 I don't have it it seemed that totally I think it started at 8 and then it moved to 12 or something something like that it was in that neighborhood and so then the CPA I was thinking 16 it's on page 25 of the town report but he was looking for all of it in this fiscal year he was looking for a part of it now and then the rest in FY21 I didn't bring me a long request do you have it to remember? I don't have it on my computer I think it was $8 or $9,000 and then the balance in FY24 so we know $8,000 is going out and the attorney's fees are probably less than 25 yeah under 10 so that gives me probably enough information to then give the ECCT folks an idea of how much money they can requisition for their grant needs that is very helpful thank you do you have a grant? no their grant was in excess of $400,000 and if the town if the town expenses grant monies of $750,000 for more it triggers what is called a single audit you had that conversation and very time consuming and we're really working hard not to get that threshold I have an unrelated question that is sort of peanuts in dollar amount but at town meeting we appropriated $4,000 I think for the railing at the Curtis Pond swim area and I know that to be funneled through the Curtis Pond association to oversee that project and I know that that project is going forward we've talked to multiple contractors we've got a couple of bits I'm not directly involved but I'm following the progress and I think that project will happen in the next month or so and so I was curious where in here that $4,000 what the process is for releasing it if it was I don't have a town report with me but it won't be in there it was done from the floor but it was for FY24 so it would be available and it would become part of that budget it would be called a transfer out to the CPA of $4,000 and that can happen after July 1 and it was at $4,000 was added to the not-for-profit social services so when you get your first budget to actual report for July you will see various added items and that would be one of them in that section and theoretically if it came together CPA could have the work done and be reimbursed absolutely that was voted on under the totality of the circumstances we wanted FY24 totally any other questions I think you're getting a feel for how these numbers work yes I'm just curious process wise the fact that you discovered that the bond bills had not been sent to us is that something that were it not for you and your role of interim town treasurer would never have found that would we have been completely high and dry I can't really answer that it's possible I mean I went through your budget and expenses and tried to make sense of what was happening so for instance the insurance budget lines are going to look entirely reworked in May and highway as well I'm redoing those budget lines as well to reflect grand expenses that were tucked into general budget expenses the consultant did the best they could without really any historical scaffolding on how to post various expenses that was part of my job to look at that she did a very good job but I recalculated all the insurance expenses to the great benefit of the general fund balance sheet and other things as well by the way so we're getting there I think it wears close to accurate where you're going to be at the end of the year is possible Delanquin taxes are very interesting I have a couple of the usual characters on that list who always pay in full but are late paying in full this time so we're going to see maybe they're away I don't know so we're going to see a question about at what point I know this is the assets list the fund balance list on the last page some of those are those are all accounts or funds that have very specific usages I'm curious about the technology fund from of twenty thousand nine hundred dollars on the budget page there's a technology reserve appropriation of eight thousand dollars so I'm assuming that that fund is being funded by that eight thousand dollars a year that budget item basically I'm just not quite clear on what that technology fund is for it's kind of like replacing equipment as needed so that we're building up kind of a reserve fund for those future expenditures I guess at what point do or what process is there for applying those funds to specific technology investments RV Tech got together with one of the members of the prior select board Cliff Emmons and they kind of shot a projection for equipment needs and because I'm not a software person I'll give you my best language to describe it but Microsoft stops support of software at a certain period of time and that seems to trigger the need for either different equipment or different licensure our laptops I think we have seven or eight town laptops which ultimately are going to need to be replaced and they are not the big ticket item I mean getting them in service is more the expense than getting actually buying that piece of hardware they're not top of the line they are functional tools without a whole lot of those whistles the big ticket item is the server and the server is under warranty for five years we do have a redundant server here and most and that was over $20,000 to get that piece up and rolling RV Tech does not finance those expenditures and so when they shot that projection they figured we needed $8,000 a year to avoid having to take a loan in the future to replace that server it is a good idea to not go to that fund that fund was established for basically for hardware and hardware online replacement more for that server and now we have two that we have to maintain and replace when they are out of warranty and evidently that's it as I said this is I'm not entirely comfortable with hardware and the technical aspects of hardware and software but evidently at the end of that warranty they need to best practice to have it be replaced so we wanted to be in the position to be able to do that the board can take a look at any article that creates a reserve and determine what the actual intent what did the article say that that particular reserve fund was for and if the board feels that an upcoming use or proposed use of that reserve falls within the wording of that article it is within your bailiwick to use that reserve fund as you see the need and as you see fit so what I would say is it's a very recent article and I'm sure the select board the administrator will be able to dig that up for you quite quickly it probably happened maybe three years ago oh you I would do the time reports back to the days writing down all the articles so that if we need to know what happened when did we start to pick on you when I can pull up the year if you can pull the minutes of that meeting filing that article and ship that to the board I know you're looking at some technology upgrades why doesn't that the board could take a look at that and have that discussion and see if what we're talking about or what you're talking about if you feel comfortable in utilizing that reserve fund for that purpose and that I don't remember the exact language but you'll have it and you can take a look at that the worst case scenario what is the worst case scenario you have to take a small $20,000 loan to replace your server if you have seen the need to use that reserve fund for other legal purposes so you are bound by the legality of that particular article but take a look at it and see what it says you could probably ask Harvey Tech for the schedule that Colin or Ruben did with Cliff Emmons or Tegan may actually have it I probably have it on file if I don't know how to be able to ask them but I bet it's in our doing yeah I bet Tegan has it either in Parkshare or within the Town of Parksy Mount system or pull that up for you so it's in the nature of a capital replacement plan that's what it was designed to do okay great I'm happy to come in anytime the board needs me I really wanted to be sure that when you look at these reports you have a certain amount of comfort level if you would like me to come in again and go through the next one with you that's great I think it would be super if we would go over your year end that would be June and probably that would be available to us probably I don't know what date to does anybody know all pan what the date is of the first select board meeting in June is it June 12th? it is we may be close the year end may be close by June 12th July no no it would be June it is June we want to be as close to the end of the year as possible I think you'd be really interested in having that information I should have it done again June 12th or the June 28th we're sorry 26 it's safer to put it on the 26th and I want to remind you I just got a a ding from the bank and if I might be so bold the bank would really like to do the closing for the fire truck loan on June 12th and it's just waiting to hear from whoever the designated board member is that they can do that on June 12th didn't we already approve them? this is the closing this is the closing so it's on your email and we got it this afternoon yeah I saw that didn't have time to study it it needs to be on your agenda to sign all the documents that needs to be on June 12th they would like to come on June 12th the money would be available in the account in a couple of days by the end of that we'd have an electronic drop so they want to come to the meeting? they're going to have the documents I'm going to guess the documents are going to be sent to us digitally to be printed off and signed I may have typically the treasure is signed one or two of those documents I would come in and not on June 12th but I'd come in that week and get them done but they're not coming to our meeting we just need to sign them and oftentimes when I'm headed into town I just say things to her she lives in Berlin and we can get them right to the bank around the corner from the bank so we just I figured you'd pick that up and I just want to be sure that the board knew that was coming and what we'll do with that by the way that truck is scheduled to be delivered November December in a few months so we will depending on what the board wants to do we have two choices that money can just go and the reserve fund that's already in existence or you can pay it over to the East Montpellier fire department and it goes in their reserve account best practice is probably to pay it at the time we receive notification that the truck is either on its way because they may need to hand a check out or is delivered and the invoice is there that would be your best practice it's up to the board how you want to handle that is that best practice because we can collect interest on it in the meantime oh it's best practice because you don't want to pay anything that isn't due for something that isn't there the interest on that money is at two and a half percent is almost not even worth talking about so do we need to actually have a vote on that or do we need to just you would direct me to I don't think you need a motion on that just to have that conversation and you know the fire company we love to have that money I'm sure just sitting there earning that three percent they're four dollars or forty cents whatever it is but again if the truck doesn't come if there is a delay I mean there's a delay in all this equipment everywhere then you don't have control of what your portion of that money is I don't know I'm very conservative when it comes to that I have every faith in Eastmont Paleo fire department but you folks will have that final decision you can help figure it out anything else just take a breath when they start the budgeting season starts but thank you very much Sandra as you've been combing through the books and updating the various line items and making sure that they're appropriately booked have you been just how detailed can we get on any number on any one of these particular budget items very detailed if you send me an email and say what is in this line I can send you five years worth of what has been in that line I can send you what has come out of that line in this fiscal year last fiscal year this month any time frame that Nimrick on board since July 1, 2018 so I can go back that far but it is honestly it pushes the button it is no problem I'll create a pdf and send it to you as an attachment whatever question you have of any detail of that budget yeah I think what's that as we've been talking about the deficit that we're going to hit toward the end of this year part of that are things that were out of our control some were likely things that were just probably not accurately budgeted for in that particular fiscal year and you know we're working on budgeting it would be nice to try to identify what is an actual realistic budget for various line items what's anticipated is recurring costs and what your professional fees and legal fees really tip your balance and for whatever reason the need of hiring a consultant in a treasurer's position also had a large effect that consultant did a good job but you know as she has told you she was not invited to select board meetings she was not asked for updates or observations she really was basically asked to keep the lights on so there was other than the office staff which supported her and they worked together she was really divorced from the select board and when that happens you just do the best you can and I think things are in really fairly good order but she being they are there in fairly good order it has nothing to do with her work that you are in a deficit I understood thank you thanks very much thank you so much for having me good work and big information okay select four reports I think I think we touched on a lot of road updates already I might just give a group synopsis of a couple of things that have come my way that at some point may come before this board including a number of requests for increased or authored road signs in the maple corner area it has been pointed out to me that there is not much in the way of warning signs by the swim area and that is a pretty dangerous blind hill with huge amounts of pedestrian activity at the crest of the hill and so some folks who live in the neighborhood have suggested that we could do a better job of putting up reduced speed pedestrian traffic warning type signs leading into that area and then there is another for many years the maple corner has been an issue and the community center has historically put orange cones out on the span of west county road from the maple corner store parking lot to the Worcester road on the store side of the road so that at events cars don't park on that section and they only parked on one side the boards of the community center and the board of the store and the property owner along that stretch have requested no parking this side of the street signs so that instead of having to cone off for every event and every whammy bar night there is just permanently no parking in that section would make it feel a lot safer for emergency vehicles and traffic getting through town so there is not cars on either side so I guess my question on that is that something the select board decides or is that something we can work with the road crew and get signs up I don't think those types of signs in either scenario are outlined in the traffic ordinance so I just don't know the process on that go with those that so that's something that could be ordered and put up pretty easily I presume whenever does anybody have I feel like doing no parking on that particular side of the road is kind of a big thing to do without we're having this whole thing about changing speed limits without warning and I don't know it does seem like kind of a big thing to just decide without letting people know in advance and it would just seem to me like there probably is some sort of guidance best practice kind of thing for getting that done I agree with that no parking signage and designation on one side of the street or another is going to affect traffic patterns and people's habitual traffic patterns and so I think that probably should be a little bit of more of a process for evaluating what that decision should look like before just kind of tasking folks with making that designation and hanging signs I'd have concerns I guess about whether or not we could even really even accommodate that whether or not designating a side of the street would even make that much of a difference but it should be looked at I'd be surprised if they don't have some sort of traffic study that they do as part of that for central traffic and I guess for the other thing I wonder if that's even an official sign or if it's just one of those signs you order you know pedestrian crossing or just something like that I don't know all the stuff about them having to be a certain specification we would just want to an enforceable thing then it's just a warning I've driven through them when there's activities in the evening it's pretty scary which one? the swimming area I can get pretty sketchy when there's activities at the store because they come right out into the road and they're just really kind of piled in there and it's very hard to negotiate sometimes but I think inviting public so maybe that goes on a former agenda future agenda parking signs on the west side of the street in maybe a quarter of the community center no parking signs and what is it exactly that you want to put up on the swimming area? I think that the speed limit already is 25 to Robinson Hill Road although I've had a few folks comment to me that there aren't there's a long gap between where the signs are so there was a request for an additional speed limit sign and also just pedestrian warning signs on either side of the swim area how many signs? I would presume it would be one warning sign in each direction but I feel like that could be potentially packaged with the Maple Corner parking side question would you repeat the speed limit between the village and Robinson Hill that's not very far you want to put up another 25 mile per hour speed limit sign? I have to look at that more a few people have told me that they didn't know what the speed limit was and that there's a sign right leaving the village but then there's not another speed limit sign until it goes up to 35 three quarters of a mile later and so it was wondering if we could put another reminder speed limit sign closer to that between the swim area and the fishing access but that may be part of we've discussed at some point doing that speed limit sign inventory and sort of a bigger project to determine where our signs are up to code and where they aren't so that may be just rolled into that project alright so for the next agenda we'd be just like the first two there is a sign inventory for the town do you have it? no do you know where one would find it? the reason the reason I don't have it is because my husband and I own the only lit traffic sign on the county road and it's listed on the top of Calis and you don't own it it costs $5,000 so there is a sign inventory the town has a sign inventory and John do you know where that is? and a culvert inventory I know there's a culvert inventory but we don't have any show there's a sign inventory we're supposed to check them once a year to make sure they're not leaning over they're probably it seems like something Toby would have I can ask Toby and Tegan to both do a search on that if you like sure great thank you Barbara okay if I could real quick a couple of housekeeping things with the road we have about 5 tons of tires at that town garage that need to go away it's a violation they've been collected over years from previous cleanup clean up efforts quite possibly just for ones that have gone bad on the vehicles at the garage but but $260 dollars a ton that's the best price they called around from Caceles sort of looking at like $1,200 dollars but it's a fire has in their breeding mosquitoes it's you know if they caught on fire it'd be like bigger toxic problems and a lot of other things so I didn't know if that's something we have to do votes on or if that's something from the highway budget that they could just get it done to get it out it seems to me that should okay because I've been moving forward they have grants in the spring and they have like a green up grant but that's such a wrong waste management has a grant in the March that we could apply for for tires specifically or something how many trucks out of tires? about 500 it appears to me that we get a green up day grant every year which pays for the getting rid of the green up day trash and my understanding had always been that it was the tires too and it used to be that Alfie had somebody come pick them up that I thought was through green up day and at no expense to the town so that hasn't happened for several years so it's a collection of green up day tires that have not been dealt with for several years so I have been trying all week to connect with the state green up day coordinator and I haven't succeeded in having a conversation but I expect to this week maybe tomorrow and then I'll know if there's well funding for it so I guess to the to Sandra's point that there's not a surplus definitively not a surplus of money but there is room in the roads crew in the road budget to hopefully temporarily but in the meantime take care of the issue paper service it wasn't originally the line item we could approve the expense of removing them if we in fact do get some reconciliation through the green up grant then we can do that but it seems like it's something that just needs to be dealt with sooner than later make sure there's photos taken up to tell them we're not going to pay $100 play hardball the other piece there is a trailer I brought the trailer that was cut in half so he couldn't take it offline but there's another smaller one that has not been in use for a number of years the tires are probably no longer okay but I understand the broker's been in agreement to get rid of it it's just taking up space it's not anything that they have a use for and it has expressed an interest in purchasing it so I don't know this is at the town garage so it's a small trailer that has not been in use for a very long time and they've talked about getting rid of it for a long time and it's still sitting there who wants to purchase it? Raoul does it have any value because we can post it for sale for free we can post it several times and try to sell it or give it away if it has any value or is it just trash? no it's not I think it needs tires but it's it's not falling apart or rusted in half it has some value to it but Raoul wants it so he would like to purchase it oh I'm sorry I was that far so he has asked if we were to get rid of it if he could have first dibs I guess so I don't know what that looks like or how people feel about it if we were just trying to sell it what would we sell it for? I don't know anything about the trailer how big of a trailer? it's like a trailer to move like a riding lawn mower single axle single axle single axle trailer six by eight or something it might be six by ten it's a little it's a decent shape other than the tires yeah so are we talking a thousand dollars to a hundred dollars I have no clue I think Ed was thinking maybe seven or seven hundred I see it's not going to be worth much so it's not in a bad shape but it's been there forever it was a trailer for something else we don't ever use it anymore and you have plenty of other trailers? we just lost one, we got one cut up we have a trailer for the Hydroceder we have a trailer for the excavator and I don't think we really have anything to carry on that yeah it's too light duty for anything that you guys would need to move so I don't really see it it doesn't have a lot to do would anybody take objection to departing to Ed? from our department now he's been talking about for years now if he was supposed to approach just like Ford a number of years ago to and never did I'm just thinking out loud is it only fair if we offer it for sale for seven hundred dollars and allow Ed to make the offer is there a problem is there a problem with selling it directly to his town employee without at least offering it for sale and I don't know the answer to this I'm just thinking about it I didn't tell you the select Ford has dealt with issues like this in the past and it would be my recommendation to more broadly advertise it because it just somebody it sounds good and I would do it in a heartbeat but it's just is there a look of impropriety he's a town employee why did he get first dibs or something like that and we've dealt with things like this in the past so you've heard my concern all right then we can do that why don't you try to come here at what's in Fairfax and put it on front porch forum and see if anybody adenimals and if they don't sell it to Ed and if they do, I don't all right and then super quick we've been knocking out the ancient curb cuts the what the curb cuts from like 21 and 20 this has never got signed off on you have to go and be like there's his driveway and it's as described I've been playing on that and I did download the app for the roads and have the better roads manual and Toby said he would take me out and I knew what a beer room is and I knew what a you know so we're trying to figure out a way to do it logistically with him having a part time you know he's our great guy so we don't want him to lose specialist grand time wandering our back roads so I'm sorry are you going to do the inventory is that what you're saying he's going to take me out and training on it guys so then would you have to be paid as a part time employee no you're doing it on the volunteer basis I do a lot of things we meet every week at 6 a.m. on a volunteer basis I mean as we do things on a volunteer basis so am I going to do the whole thing now he's supposed to be coming up with a paper form because the guys are reticent about the computer app but a paper form that has you know we're on Tucker Road Grading we're taking looksie culverts you know the crowd needs to be done needs to be reditched then that can be transferred into the app so we're trying to come up with ways that collectively it can get done in theory a road commissioner or whoever becomes a supervisor it should be like a yearly thing that they're doing a walk through a very conscientious like looking at all of the things you know but as Toby said it's only those segments which are really kind of they're all over the place onwards I wouldn't even think would have one so they're everywhere but and it's pretty easy to update it I don't know what else the curb cut is that you said curb cuts that weren't signed off on are those like applications that hadn't been approved these were ones that were approved and were let me try to think of an example so they were all so to let each other know how it was done but there were several years if you're a part of the program exactly inspect it and say okay great sign off on it I've done so that it could be recorded in the town office so they haven't been reported for several years so we're playing catch up just to have the road commissioners sign off saying they know the conditions it's not so taken can then report it into land records and so like some people either the thing fell through or they haven't done it yet or some people they're they're artists they'll just totally I'm assuming that's not a driveway so you know they're in different states but the ones that are easy and clearly done it's like okay well it's like a plastic tub that files from several years so we're playing catch up on yeah so it's not like I don't need a degree in engineering or something and the ones that I'm like then I do ask for it but okay I'll stop I'll just mention Toby's a salary not on an hourly basis oh yes okay if he's willing to do it go ahead yeah I know he said he would take me out and he said he has a specific so Curris Palm Dam I think we can be super quick about this there was a meeting of the Curris Palm Association they kind of went over what they need to do through September 11th to get everything ready to go out to bid there was a meeting with the engineer on Friday did that happen Friday morning with Jeff Tucker it's tomorrow morning oh it's tomorrow morning so I can go to that no it had been the last I saw it was Friday morning and I couldn't go to that but anyway so yeah so I 9.30 tomorrow morning at Randall oh in Randall and no zoom option I'll find out yeah just forward me the email I don't know that I need to be there so the Curris Palm Association is I don't know they're continuing to do their work and make contingency plans and parallel tracks and I think they are you know poking the people they need to poke to try to get the permits and stuff like that you have anything to add we're looking away we're keeping the pressure on the state folks things are going ahead I think as planned in the timeline that we discussed at previous meetings yep okay that's that one shared documents and new email accounts so the big outstanding thing I think at this point is the shared documents so Jamie and I did a little initial work on there and I've been doing a little more research on how to kind of get the shared documents platforms set up before we kind of transfer everything over I've been incrementally trying to recreate what we had on the Google Drive and then move things over I think it's going to be easier for everybody if everything is in there first before we kind of start utilizing that more fully and disorganize well mostly just current stuff and then several years worth of stuff once we have a repository for it we can move it over there but what I've learned is that it's not as easy to parse out permissions for who can access what folders within a particular group and so right now there's a town of callous group anybody who has an email address can basically share records that are accessible from every day by anybody who has an existing account and then I created a separate group with Holland that is just the select board and the select board administrator who would have access to that but for instance if we wanted a subgroup like a sub folder in there for the collective bargaining folder that we would want to keep separately we can't at least do that without creating yet another group and I'd like to try to figure out how to do that because there are likely certain folders like financial folders where we might want to allow the treasurer to have access directly to that folder within the within the select board group and it's that was a lot easier in Google and it's not as easy than the Microsoft platform without support from Arby. I don't have a particular timeline. Does anybody have a particular issue with their emails that they're having a hard time? Well I know I'm going to change my password at some point just to have a rememberable password and I haven't tried doing anything with it on my phone and I'm not sure if I can though. So with our licenses we we have the ability to download the apps using using our calispermont.gov accounts so I downloaded the Outlook app and put it on my phone do you already use the Outlook app on your phone for yeah but it's got my work you know we can talk about that separately if you want I put it on there and I registered my account with my phone and it was perfectly happy to allow me to sign in the passwords we should individually have the ability to change our passwords if you want to go through the web browser so if you go to office.com and sign in with your calis account there are settings in there that you can change your password to Tegan's point the authentication is something we likely all needed to go through the authentication the two step authentication process initially it's going to be a right now it's not required it's only required for that initial sign in if you continue to use just the browser access at some point it will be mandatory that you use two factor authentication all the time it's not something that we'll be able to turn off if you have the desktop applications for everybody that's a way around that it's a little bit easier just a little more secure okay thank you collective bargaining report okay that's the last meeting we talked about how to deal with the select board email so I talked a little bit about I think we were kind of going down the road of over complicating things right now it's set up as a distribution list that has been serving out to everybody it seems like everybody's been doing a pretty good job of just not replying all to that distribution list so that's good I don't see a way to navigate away from that by creating a dedicated inbox without assigning that to somebody and then basically just transferring the burden of work to somebody which would be Barbara so I just want to be sensitive to that so I think until we have an issue with the distribution list announced being used I think it's probably best to keep it a distribution list and not a dedicated inbox that is either shared or administered by a single person so as of now there's no select board contact information posted on the website not even the select board there's nothing it has my it says select board have men there's something but it's me so I've been sending stuff to you guys that comes to me would it make sense to change that to the distribution list so it comes to all of us I think that that would be totally appropriate I think we're going to have to figure out how to kind of govern follow up but that distribution list goes to Barbara as well so if somebody is asking about a particular thing that needs to be added to an agenda I think between just making some very broad assumptions that if Barbara we're keeping a list of agenda items or future agenda items and working with Tan as chair to draft those agenda or keeping track of those agenda items and I think that that would be a pretty workable system and if anybody sees something coming in that they would like to jump on specifically I think that they should work with Barbara and to communicate that they'd be jumping on a particular issue or correspondence directly if that makes sense so it seems to me the way it's been working has been fine wouldn't we email the select word address six people get it if you hit reply the reply only goes to the person who sent it correct there's no conflict of interest there my group question is where we got stalled two weeks ago was are we going to list individual email addresses on the website someone and others didn't and so that's the first question is what are we going to publish your five individual email addresses or publish just select word act that remains a very good question I've become less opinionated about it since our last conversation so I will defer two people with stronger opinions well my consensus is that three of you don't just want your email addresses listed and two of you do I'm wondering I think we talked about this was on the select word page just have the select word distribution box listed and on the road commissioner and on the highway page have the two road commissioners if you guys are still wanting your email addresses there is that a happy compromise I think that makes a lot of sense and I'm deferring to a position of let's solve the problem when it becomes a problem instead of sending stuff out I'm just listening to who wants why I'm trying to figure out how to keep all five everybody happy and then my next question is regarding CVRPC previously you didn't want me to give them CVRPC and they don't share it anywhere it's just for their own internal email lists serve you didn't want me to give them your individual email addresses I don't want to play on just forwarding I don't mean CVRPC I mean VLCT VLCT emails to you guys just keep doing it that way I think we should sign them up for the distribution list and th