arts, trying to stay within the time allocated. So a good morning, a good afternoon, a good evening to all. Very happy to have you here on this webinar. We will discuss, as you can see, the stakeholders compliance and readiness for mail transport and the classy regime. This is a topic that is very, very actual. We will explain of course why. We have around 600 participants who have registered for this webinar. So that shows also the importance of the topic. It is very important for us all to have the best awareness possible in implementing the regulation. And you will see throughout the webinar that we want to share we want to share experience, we want to share the knowledge so that everyone can implement the requirements. My name is André Magérez. I'm the head of e-commerce, cargo and mail operations at the International Air Transport Association, IATA. And I started in this industry about 25 years ago, almost 25 years ago, and joined IATA about nine years ago. And when I joined IATA nine years ago, this was actually the very first topic that landed on my desk. And I must say I'm quite happy or even thrilled to see that it's coming into effect now because we've been working for so long to ensure compliance that I'm really happy to see it finally happening. In the last years, IATA and UPU have really worked very, very hard to provide guidance to the industry. So today you are going to be able to witness the experience from many stakeholders. But of course, we will remain at your disposal should you have any question. And of course, if you need any implementation guidance, that's something also that we will be able to provide. We do have a fantastic lineup of speakers today from the airline industry and the postal industry as well. So I'm pretty sure that you will be able to learn from their experience in implementing all those requirements. Please be reminded that there will be a little bit of time allocated after each session for you to ask a question. So there is a chat box that you can use for that. You can raise hands. We will then try to provide the floor to all of you. But at some point, we will have, of course, to continue with the webinar. So if we do not have time to take your questions again, put them in the chat, we'll take care of them afterwards and we'll reply to you. And otherwise, you can contact us all individually by email. This is also perfectly okay. Finally, I have just one last word before I hand it over to my colleague Jan Boznanski. Please be reminded that we are under competition law guidance. So which means that we will not be able to discuss anything related to contracts, charges, surcharges, allocation of capacity customers, or even any strategy for individual companies. We are not going to discuss any non-participants' intention or non-intention regarding business. So if I unfortunately hear questions that are not appropriate or not in compliance with the competition law guidelines, I will have to ask you to stop asking those questions or to have that conversation. And unfortunately, if the conversation continues, I have to mute you and maybe even expel you from the webinar. So without further ado, I would like to hand over to my colleague Jan Boznanski from the Universal Postal Union. And I wish you an excellent webinar. And again, remain at your disposal for any questions. So thank you. Thank you very much. Jan, I think the floor is yours. Thank you, Andre, for getting me a floor.  I see a really very nice number of participants already. And I hope that even more will join us. As Andre mentioned, it's a very hot topic. ICS-2 Release 2 is discussed in all our meetings and we know that ICS-2 Release 2 is even more complicated and more challenging than ICS-2 Release 1. I hope that we will be able to provide a little bit more information regarding the readiness, challenges, or expectations from all stakeholders. We will have nice presentations regarding the readiness of member states from the European Commission. We would like to give a floor to Lufthansa, represent carriers to present their readiness and their expectations. We will give a floor to two designated operators, one from EU and one from non-EU to present their view and their readiness. And of course, we will give a floor also to two IT providers, not only to IPC as mentioned in the invitation, but also to Postal Technology Center to let people know how they could help carriers or posts to provide information needed. I'd like to say that this webinar will not be focused on some issues which are still not fixed. We know we discussed a lot about some fundamental legal issues. I don't want to discuss these issues now. We still have ongoing discussion with European Commission. Also, other stakeholders in touch with us and with the European Commission. We would like to focus today on sharing information, sharing readiness, and give the floor to participants to raise questions to speakers. I'd like to go to the next slide very shortly, start with information regarding the readiness of designated operators. So I'd like to ask to move to the second slide on which next one, please, because all stakeholders are doing their best to meet all requirements. I'd like to speak about EAD requirements because the European Commission is not only one region requiring EAD data. We have already nearly 100 UPU members countries which declared EAD requirements. That's the reason why on the next slide we are talking about a global postal model. We try to implement to meet all requirements not only from ICS to release to, but also from other regions through this global postal model. I don't want to speak about that model in details. We presented that model many times. This is a platform through which we would like to exchange all data between all stakeholders. It means between posts, carriers, and customs. On this slide, I just wanted to show you the progress which we made in the postal industry regarding the readiness of member countries to exchange this data. You can see that in April, on 1st of May, when we analyzed this data, we had already 200 member countries, 201 member countries sending minimum one item at message, which is message sent to customs in destination country. We had already 180 designated operators or posts around the world sending minimum one carded message to carrier. As you can see with a light blue column, we had in April, 89 designated operators sending also AR flag within the carded message. When we consider that we have additional 27 plus two EU member countries which are not obliged to provide AR flag, it means that we have already around 120 posts sending the AR flag in April. We do a lot of capacity building activities in all regions to increase this number. I'm sure that in May, it will be even more designated operators ready to provide all information needed for carriers to meet their requirements for filing to destination customs. Through this slide, I just wanted to show that we really do a lot to help designated operators. We provided for them not only trainings through capacity building activities, but we prepared a lot of IT tools. Today also IPC and also PTC will present some of them, which are good for carriers or posts. That's the reason also why we can see this progress. But we know that it's not only important to transmit the data. It's important also to provide good quality of all data. AR flag will be extremely important for carriers. It was agreed within the Ayata UPU contact committee. It will be confirmation from origin designated operator that all mail ready for handover is meeting requirements, EAD requirements in country of destinations. We are analyzing through compliance reports all details and all quality of this data. On the next slide, I can show you that now we are focusing really on the AR flag in details. During the last few weeks, we are in touch with all designated operators to improve the quality of AR flag because there are some problems with, for example, the cloud specific reference ID, which was missing in many AR flags, and which will be probably important for carriers. I just wanted to, through these slides to show you that we did a lot. We improved a lot, but it's still clear that not all designated operators will be ready on 100%. On the last slide, which I would like to present before we will give a floor to our speakers, I'd like to just share this ICS to release to deployment window timeline. I hope that we will get the latest information today from the European Commission regarding the member states readiness, because we know very well that even if they should be ready from 1st of March, half of them, roughly half of them were not ready and have a deployment delegation until 30th of June, or as I understood some of them even later. But we hope that we will get also guidance or clarity from the European Commission today, whether if some of these member states will not be ready, it should not affect the deployment of air carriers within the transition period established for them, it means between 1st of July. I can confirm that international Bureau of EU is not asking for any postponement of deadline proposed by the European Commission, because we think that we do a lot to be ready. And if somebody is not ready, we need to help, we need to monitor and we are just asking for some kind of gradual implementation with monitoring the problems and not be very strict if possible to, we would like to avoid any partial or even full stop of major international e-commerce flows from 2nd of October. So, I just wanted to start from positive side, I would say, to say that we do a lot, we improved a lot, but of course to confirm that not everything is perfect and we expect some problems, but we expect also support from other stakeholders like carriers and customs member states to implement these requirements smoothly and gradually. So, that's from my side as an introduction and without any additional comments, I'd like to give a floor to our first speaker, it's Renata Pavlu-Kaitite from the European Commission. We all know Renata from many other meetings when we, yes, André? Yeah, just sorry to interrupt, just reminding every participant that at the end of the webinar, you will be able to provide us with your feedback through a survey with a QR code, should you wish to do it instantly or you will get an email with a link for us to understand if you did like the sessions and also to know what we can do better for you in the future or different topics and so on. So, please remember to complete the survey, sorry for the interruption. Thank you very much, André, you are right and except this link to the survey, you will receive after the webinar also link for Master Slide Deck and also recording from this webinar, so you should have all information needed. But now, if I may, I'd like to give a floor to Renata and she will present the European Commission view on the readiness and maybe some other information important for us. Renata, floor is yours. Thank you very much, Jan. Greetings to all the participants of this event and thank you to the Ayata and UPU colleagues for inviting me to speak on this event, which I see has a huge interest. And today I am going to speak about the readiness or the status of the readiness of the member states for the ICS to release to launch and also a bit go through the expectations or requirements for the release that brings for the carriers and the postal operators, both EU based and non-EU based. André already mentioned that this ICS-2 story started nine, nearly 10 years ago. In 2013, we had the legal requirements adopted and since that day, we started the journey of developing the ICS-2 system to support the implementation of those legal requirements, which bring new, let's say new requirements for the postal operators as regards the postal mail and cargo. Let's move to the next slide. So, as you know, we have started the ICS-2 release to on 1st of March this year. However, not all EU member states were ready with their national ICS-2 system components to receive and to process the data from the carriers and the postal operators. And that's why 12 of them were granted a derogation and then we had a couple of other member states which were simply not able to technically connect their systems and be ready. So, for today, we have 15 member states, EU member states in Switzerland, Norway and Northern Ireland connected to the system and ready to process risk assess the entry summary declarations in release two. Then we have 11 member states that have already deployed or are in the process of finalizing the deployment of their ICS-2 release two components by the 1st of July. Some countries like Belgium, I think Luxembourg have already started, some other have partial operations, but nevertheless, by the 1st of July, these countries will be up and running. And then we have the last group of four member states, Estonia, Greece, Denmark and Romania, which will deploy their systems either by the 2nd of October this year or even later. This is not very good news, of course, for all of us because this creates some operational difficulties. And for this reason, we have issued a guidance before go live to the member states and basically suggesting that all the air carriers, which were supposed to connect to the system between the 1st of March and 1st of July, are granted with the deployment window until 1st of July and giving enough time then for the member states to finish their work and also for the air carriers to connect their system to the ICS-2. Let's move to the next slide. Now what does it mean, this state of readiness of the member states, what does it mean for the economic operators? So first of all, just useful information on our ICS-2 webpage, we constantly update the go live planning of these member states. So if you are curious or if you want to see whether the member states in which for example you are registered is already connected to the system or not, you can always check it there. Now as regards the operations, so the derogation granted to the member state was until the 30th of June this year, in which means that after the 1st of July, those member states that are on time they will connect and they will start processing entry summary declarations as expected and those that will not be ready will have to implement the measures for seeing in the ICS-2 business continuity plan. You can also find this business continuity plan published on Circa webpage. I have included the link in my slides for easier access. What does it mean for the economic operators? So for the air carriers because they will be the ones connecting to the ICS-2 on the 1st of July, they will start filing their ENSS into ICS-2 until now they are filing into ICS-1. In those member states that are not ready they will have to implement as I said the measures for seeing in the business continuity plan and perform the risk assessment not via the ICS-2 system components but using other means. For the economic operators the filing is done into ICS-2. They do not have to file anything into ICS-1 anymore after they have started filing into ICS-2 and also the other notification like arrival notification follows the same route as the ENS so it can be filed via the ICS-2 share trader interface and there is no need for that to be connected to any national components. So here is a brief overview of the state of play of the member state readiness. Now let's move on to the requirements to the economic operators as regards the ICS-2 release two requirements. So first of all for the air carriers now from the 1st of July for all the goods that are designed to or that are transiting via the EU or yeah the air carrier is expected to file a master postal ENS filing so a 42 filing for these goods and then it's also the responsibility of the carrier to act upon the do not load instructions in case such would be issued meaning that they shall not load the goods on the aircraft if they do not load the instructions were issued by the EU customs authority. It is also a responsibility of the air carriers to respond to referrals on the entry summary declarations which might be issued by the EU customs authority in case they are the declarant to which such a referral is issued or in case especially in case of the mail consignments the postal consignments to make sure that the referrals that are issued to the postal operator that those referrals are closed meaning either the required additional information is provided or the high risk cargo and mail screening is performed or that the postal operator has handed over the consignments for the responsible authority or the carrier who has the right status to perform such screening or if the air carrier of course is Odeon can we have an update? You're on mute Jan. I'm sorry we had some problem in IB with connection so also me and it's back that also it's back soon and we'll continue with slides I'm sorry for that. Yeah my connection is back yeah thank you I'm sorry for that. Can you see the slide? Not yet. Okay okay can we go one slide back please and one more okay thank you very much so let's continue as I said for the goods designed or transiting via the EU these are the three main requirements for the air carriers so lodging the master level postal E&S filing ensuring the do not float instructions are followed up and also ensuring that the cargo that is arriving does not have any open referrals or if the commercial the air carrier takes a commercial decision to bring such goods into the EU then of course they need to be aware that there might be some measures due to the non-compliance to the EU customs regulations taken in these cases. Let's move to the next slide then. Then we have also the postal consignments that are transshipped via the EU here we have at the end of the last year we have update of the legal requirements in our delegated act adopted which require now an E&S to be lodged either by the air carrier or the postal operator at origin and as regards the air carrier so first of all the air carrier of course has to lodge the master level E&S or F42 filing for these consignments and then either file the the F43, F44 or ITMA and pre-desk data themselves or arrange this with the origin postal operator that these postal operators will file. In case the air carrier would arrange with the postal operator outside the EU to lodge this information then the post origin postal operator would have to get the audit registration in the EU in one of the member states and either connect to the system themselves or use the IT service provider or use a representative or use our web portal basically where this such information can be lodged. Then if the customs authority would issue a do not load again it is responsibility of the carrier to make sure that such consignments are not loaded on the aircraft this time to the EU and open referrals for the consignments that they are bringing. Now in the case where the carrier would decide that they will file F43 and F44 filings themselves since this is not a master level filing but house level filing what they can do is they can ask the responsible member state to grant them with the deployment window for the F43 and F44. Renata can you see my screen? Yes I can. Yeah so I took over sharing my screen it's a PDF but please tell me if you want me to move on I'll do. Okay perfect I can continue from this slide. So now for the for the transshipment cargo because I think for the cargo that is designed to the EU or transengue via the EU there we have the EU postal operators responsible to file the house level information and then we have the carriers filing the master level information but for the transshipment cargo where there is no involvement of the EU postal operators and the ENS requirements have to be met by the air carrier and or possibly in combination with the origin postal operator and the air carriers have to basically decide and choose one of the several options maybe several options from from the list what they plan to do. So first of all if they are able to reach an agreement with the postal operator at origin that the origin postal operator will file the necessary information from ITMAT and from FREDEST then the air carrier only has the obligation to launch the master level information but in case they could not reach such an agreement and in case the origin postal operator would not be providing the necessary data for the air carrier to file the full ENS into ICS2 then of course the air carriers would have to make a decision whether to transport the goods and take the responsibility of non-compliance meaning that their ENS is not complete or to arrange the transport of goods not passing via the EU customs territory or also another option is to arrange with the origin postal operator that the goods are sent in the postal transit not as a transshipment cargo implying that the origin postal operator establishes the necessary arrangement with the EU Switzerland and Norway based the postal operators and send the consignments in the postal transit. So these are the options of course the most preferred would be that the necessary data is available and is either provided to the air carriers by the origin postal operators or that they file themselves but in case this is not happening then it is the decision of the air carriers what to do next with such consignments. Let's move on to the next slide then as regards the requirements for the postal operators so for the goods that are designed to or that are in postal transit via the EU the EU postal operator have the legal obligation to first of all fulfill the release one obligations until the end of the granted deployment window and here most of you have received the deployment window until the 2nd of October we know that and or we were made aware last week that some operators got their deployment window only until 1st of July so the European Commission has issued a letter to the member states recommending them to extend that deployment window until the 2nd of October so that everybody has the same time frame to prepare for the release two requirements and then of course from the 2nd of October the EU Switzerland and Norway postal and not an island postal operators will have to fulfill release two obligations which means that in addition to the data that they were filing already in release one they will have to provide the HS six digit commodity code type of the person for the commercial parcels consignor in number in case that consignor has one and also E&S for all items and trends because in release one we had kind of a gradual deployment of ICS-2 and they were less data required to be provided by the postal operator and also the scope only the goods that were designed to the EU were covered by the obligations of ICS-2 and all the consignments that were transiting the EU were exempt from the obligation to lodge an E&S so with release two we are extending the scope in the in the sense what consignments now have to be covered by an E&S. Let's go to the next slide and then the for the goods that are transcribed or will be transcribed via the EU the origin postal operators they have to file the F43 and F44 E&S filings themselves or they need to provide the to provide the ITMA and previous data to the air carrier so that the carrier can comply with the EU customs requirements and file the E&S themselves. Alternatively of course it's possible to send the postal consignments in transit as opposed to the transshipment and then to establish the necessary arrangements with the postal operators in the EU which will then file the necessary filings into ICS-2 and again as in the previous case with the air carriers the origin postal operators again can be granted a deployment window until the 2nd of October for the filing of F43 and F44 missions and is such a deployment window then can be granted by the member state which would be registering that operator for the order number and helping that operator to connect to the ICS-2 system and I think this is the end of my presentation now if you have any questions I'm happy to answer those thank you thank you thank you very much Renata sorry about the technical difficulties I'm just trying to check now with UPU is the problem solved on your side should I hand over to you again? I hope that it solved but we still do not know what had happened it happened three times so we are also not happy from that but I hope that we can continue I saw some questions in the chat for Renata but most of them were already answered by me or by Andres thanks Andres for your support I do not know any raise a hand at this moment so now it's a time when you can raise a hand and ask Renata some question if needed so I do not see but regarding the question yes yeah there is one two we have Freddie Thomas like look at here Freddie Thomas can you take the floor maybe I saw your name okay anyone else with a raised hand I do not see any raised hands maybe there are some questions I see a few raised hands here Freddie Thomas are allowed to talk here we go go ahead Freddie thank you thank you Andrea hope I'm audible you are so a question from my end in the slide I see us to release two timelines you had mentioned about the AR flag representing that filing has been carried out and no outstanding referrals exist I was just my queries with regards to the AR flag it cannot cannot be considered as an AC and in case there is an amended referral how would that be communicated to us as a carrier I forgot to introduce myself my name is Freddie I'm from Emirates sky cargo I don't know whether Renata will start with answering or I can maybe start with explaining that the AR flag is the arrangement between the air carriers and the postal operators and of course from the EU customs authority side this is not an indication that you know the risk analysis for example had been complained or there are no open referrals because we do not see based on much information the AR flag is issued we hope that it is issued on the assessment completes that are sent for each and every postal item but this is really a commercial arrangement this is not something that customs authorities provide as such and this is not something that customs authorities will take you know as the for example indication that all the referrals had been closed by the postal operator for example from our side we issue a referral we expect to receive a reply to that referral depending on type of referral either the information is provided or information about the results of high risk cargo and mail screening are provided and then assessment complete is sent back to the postal operator who lodged the ENS filings and then that information in case for example the ENS filing is done by the EU postal operator should be transmitted to the origin postal operator so that that party also is aware that there is assessment on the EU customs authority side has been completed and that there is no do not load that's most important and of course that there are no open referrals and then that the goods can be loaded and transported to the EU thank you Renata just one follow up question on that point in case there is an the mail consignment is tendered for acceptance to the carrier we accept it and thereafter there is an amended referral that flows in do we have a provision has a provision been looked into for the origin postal operator to thereafter communicate it to the carrier and then i have one more question to end normally if there is assessment complete had this had been issued there would be no referral following that because assessment complete means that customs authorities have finished the risk assessment process on that particular ENS so there should be no referral the referral can be followed by another referral for example in case you received a referral for additional information or amendment that referral was not replied and as a customs authority says okay we then kind of escalate this case and we issue referral for the high risk on meal screening so this is the situation where you might have two referrals or another situation would be that response to the request for information is really not sufficient the risk is not mitigated and then a referral for screening would be issued but just to have an assessment complete and then to have another referral this is not really a likely situation unless something really something really bad is happening but I would discuss such a situation yeah thank you Ranata for that we were during one of our discussions it came up that there could be an intelligence update and that after an EC referral may the likelihoods or the possibility of that happening is pretty scarce but it could be that they might revert the status to RFI or RFS and therefore the question I have also wanted to ask for a status update a request for change was raised under 22006 for an entity to query on on the status on the Nazi status of a filing that has been carried out we were wondering hoping that the carrier would be able to make use of this particular query to ask for the status update of a postal mail consignment if in case an AC referral has not been assigned and would you be aware if this request for change has been approved yes the request for change was approved on the basically 10th of May however the implementation of course will take time because this is quite a heavy change on the central components so luckily no member state changes are required but this is a heavy change and we will implement it the current planning is to have it by the I think at the next year or 2025 no I think it's well for the start of the release three so should be sometime may next year but we will communicate about the about the exact date of deployment of such functionality but the good thing is the functionality is approved our IT developers are working on it and it will be available to their carriers to query this information yeah thank you that's all from me thank you very much thank you very much for Freddie I'm conscious of the time but I will still give the floor to two more so second in line can you please take the floor yeah thank you I'm from South Sudan as we attended this this meeting we see that there are some countries that have not been installed that's not the have not installed the IPS dot system so is there any solution for them to use or we just remain until we get connected to the system thank you no so as I mentioned already ICS-2 system it's a very complex system consisting of many components and the central components are deployed since first of March and we are able to receive register and process the entry summary declarations launched by the economic operators and that's what will happen from the first of July when the air carrier starts filing they will be filing into that system and then the member states will do the risk assessment by using other means than what is foreseen let's say in their ICS-2 national components that is provided in the business continuity plan so member states either do that depending on their development because we have encouraged member states to be agile and to deploy the function partial functionality as soon as they have it so they might be able to discuss it into their ICS-2 release two components if not they will be doing that on the basis of the for example temporary storage declaration so there there is a number of means that member states can use to do their part of of the of the tasks the tasks of the economic operators is to lodge an ENS to respond to the referrals and all that can be done via the ICS-2 system thank you very much Renata I will if you're okay allow one last question I know that there are multiple hand raised but please if you have questions put them in the chat we will then answer them individually after the webinar I'm looking at the time and it's well there are other speakers waiting to get the floor so I will allow just maybe Jinan Alkaysi sorry about the pronunciation maybe you could just provide the last question and then we will continue Jinan Jinan can you hear me if not then I will pass hello yes hello I asked if you can provide as the all files for ICS-2 if you can possible I apologize the question because I could not get the first part of it oh I asked if you can to provide as the all files for the ICS-2 documents all the documentation is published on the Syrica BC web page this is the official publication platform for the European Commission we I can put a link in the chat where you can access all the documentation oh thank you thank you very much all right thank you very very much for everyone to have raised all these interesting questions again for the sake of the time I think we will have to move on a little bit I have asked the participants who raised their hands to and who did not have the chance to to take the floor to provide their questions in the chat Renata if you want to have a look at the chat you can maybe answer a few of those questions otherwise we'll take the time after the webinar to of course get back to you so thank you very much again thanks Renata I think we can move on if that's okay with you yes so let's continue thank you next in line Rani from Lufthansa cargo will provide you with a airline experience on the compliance and the plassi regime so Rani I'll give you the floor thanks very much Andre also for facilitating and giving us as a carrier the opportunity to speak here share our experiences and concerns regarding this implementation that is about to hit us quite soon in about one month for carriers my name is Rani Joseph George as Andre said senior manager customs and authorities for Lufthansa cargo and if you would be so kind as to go to the first slide so unlike airmail and express that basically had a let's say phased implementation part of it starting in release one and part of it starting in release two we as carriers have a full on plassi as well as pre-arrival reporting that will be starting on 1st of July as already mentioned today this whole requirement of ICS-2 has been known for quite some time and as is often the case in large companies a lot of providers involved complicated IT landscape and so on lot of stakeholders internally different business departments we have indeed been looking into the subject for quite a long time as you can see in this sort of timely overview of what we have been busy with for the past five years in order to ensure compliance so as early as 2018 we looked into the requirements and were faced regarding airmail with the decision do we stick with the existing system that we are using for airmail handling and upgrade the one or is this the chance to sort of change providers and integrate it into the module airmail module of our cargo handling system provider then next year after that we determine the scope of the project looking into MLIT and we decided that there will be two separate projects to make this happen one will be focused more on the ICS-2 requirement side and the other one will be more about implementing the new mail IT system the technical and processional implementation as that so from this you can see that the decision we were first faced with ended in the decision to actually change the system then of course as you always have sort of an RFP to look into providers see what is on the market what is suitable for us have negotiations scope with the providers to see what all shall be and can be implemented and in august 21 was the official kickoff of the project titled MLIT new fulfillment that has been going on since then as of today we have rolled out the new IT and also rolled out 100 plus scanner stations meaning handheld scanners are used for the acceptance of any airmail receptacles and yeah the next milestone which is yet to be reached will be the carrier go live for ICS-2 release 2 on the 1st of July in 2023 Andre thank you so what we had to look in comes from many walks in life we have tried to put together a presentation that is hopefully understandable to everyone without going in too much business or too much technical detail so we have tried to sort of cluster some aspects that we had to consider so first cluster we came up with is sort of customs and external factors for example the postal airway bill so you have to decide who is going to issue that will it be the postal operator or will it be the airline a late referral or let's stick with the new term that has recently evolved a revised referral because I think it is more clear as to what we are trying to say what are the lines of communication I think there was also just a question on that which is understandable and also what is the risk process carrier assessment complete or air flag how is it going to be provided also very big point the readiness of the postal operators ITMAP messaging on part of the postal operators and also carded abilities of course the readiness of EU member states is also of relevance they should be able to accept messages and also provide the assessment complete to all submitted to plucky filings and then another big block is converting carded data so we've had to newly implement the mail aspect into our cargo messaging world let us say so how do we take the carded data and actually turn it into something that matches our our way of messaging so internally we looked at the postal airway bill because now we need to include postal airway bills into airway bill stock management need to avoid clashes with other processes where mail might already be flying on airway bills such as us requirements that have been in place for years and also to think of how do we handle consignments because not all authorities have the requirement of a postal airway bill that will continue to not have a postal airway bill so that will continue just to travel on a consignment number all of that needs to work together without redundancies without causing glitches somewhere in the process also scanning at every station we did want to implement a sort of security net for ourselves to ensure scanning to ensure that carded data has been received for every relevant consignment how do you implement that in the in the practical world will it be Lufthansa equipment what do we do at stations where it is not our own staff handling but a GHA might be handling the mail this in turn might have contractual repercussions so with any GHA we might have to look into what they're currently doing for us and might have to sort of upgrade the contract to include the processional changes also the question what about transit at our EU hubs so obviously as an EU based carrier our hubs for our business model are located in the EU so we don't really have the possibility of routing anything without touching the EU therefore how do we deal with the risk for some business volumes here also there was some thoughts whether there might be the risk of revenue loss where operators would try to select maybe rather a carrier that has the possibility not to touch the EU in their routines when offering to transport airmail another point is transfer at or to interline at non-EU stations so if another airline is the one issuing the airway bill and we get the mail at a certain point who will take care of the ICS true requirements where is the credit going to come from how do the IT systems connect because what we have done is obviously something we had to decide for our own how would other carriers handle it and of course vice versa if we might be the first carrier affected in any routing and hand over any airmail to another carrier outside of the EU last point we have listed was how to handle any exceptions such as letter and military mail that are as per understanding at least except from ICS2 reporting. Next please yes so by taking all the previously mentioned factors into consideration we had the following outcomes that necessitated some processual and also technical changes so what we have decided to implement is an acceptance check for ensuring that the AR flag is present in all relevant as in subject to ICS2 in this case postal consignments therefore the previously already mentioned scan is a must so basically we get a receptacle we scan it to ensure everything is in order and only if it meets the requirement can it be accepted. How do we deal with the handling of referrals so we have had to set up a new central team as the required 24 seven single point of contract for the authorities and also coordination for the mail site between any DPO that informs us of a referral and possibly also the authorities and involved stations of course so what was entirely new is that now we have a regime that involves both airmail and cargo depending on where you are from when you are listening here you might or might not realize that generally or up till now at least for a carrier airmail handling and other cargo handling can be quite separate streams which don't necessarily speak to each other so we had to find a way to sort of combine them because in the end as already stated here very clearly by Renata we as carrier have the obligation to send the F42 for airmail so in other words include airmail in our pre-arrival reporting which previously was only cargo and also temporary storage for airmail will be required to sort of finish off the whole ICS2 project process which is also very new to us as a carrier and had to be newly established both processually and also of course on the IT side so to achieve that one of the first things we had to do is bring the airmail and cargo messaging together for the reporting purposes as I said it was quite quite a separate handling stream for airmail and of course the the airmail world has their own messaging mentioned here before such as ITMAT, carded, rested, pre-des etc that is not necessarily let's call it airline language and is not what our systems typically know so for this we also implemented for example the mapping recommendations to convert a carded to what we call an XFWB, FWB in the cargo world that were also provided by IATA so this is a way of sort of let's say translation between the different languages to help us to handle airmail data for our reporting to ICS2 so for that alone you have implications in different systems it is our cargo handling system it is the third party customs to Germany provider for our case two of our main hams are in Germany and of course our third party system that we use as an interface to EU customs especially for the temporary storage we've also had to set up an entirely new connection stream and relating mapping in the clearing center of our provider for German customs reporting in order to be able to actually acknowledge that any receptacle involved has reached EU from third country and is now in our temporary storage possession the mapping for the F42 I have basically already mentioned used the conversion guidelines and then also for our provider it was a new thing to handle airmail to implement our messages that we gather from the mapping that I mentioned supply it to our third party provider actually having the interface to EU customs it is them that is certified so they also had to implement that in order to be able to fulfill this F42 or pre-arrival master level reporting for airmail for us as a carrier having mentioned messaging also some parameters were required as system changes to be able to differentiate when do I want to include airmail into the cargo messaging for the EU I will want to for any other countries or other recipients such as the GHA in a non-affected country I will not want to include that into the messaging because it will not be relevant and only confusing for them the implementation of the postal airway bill mapping so basically one carded will be the equivalent of one postal airway bill and one receptacle for us in airline language as I said would be one house airway bill to make the two worlds compatible also a new service for the postal airway bill stock had to be introduced because previously we had no automatic assignment of any airway bill numbers to postal consignments of course this has to be integrated and considered in the system that controls the available post the available stock numbers also how long everyone should be blocked depending on which country you might be going to and there might be different customs requirement on how soon you can reuse that airway bill number going to the pertaining country and also some new parameters for system checks on carded version and AR flag plus also to consider the exceptions mentioned before apologize if some of this was a bit too technical or too carrier in depth for some of the participants basically the point we were trying to make is to say yeah this was not something trivial at all so it was quite complex and yeah we hope we were able to to implement something that will work from next month on from 1st July on yes so this is a slightly graphic overview between the two project setup we had to make it all happen that I mentioned before maybe a little easier to to overview here so we had the airmail project on the right side and the ICS-2 project on the left side ICS-2 project looked into coordination with the customs authorities fully understanding the requirements design and implement a new or adapted process for cargo and also specify and implement necessary changes to ensure compliant ICS-2 reporting for both cargo and airmail whereas the MLIT project was more technical they migrated the old application to the new airmail system rolled out that system globally designed and implemented new and adapted airmail processes for example the scanners I already mentioned and specified and implemented necessary changes to provide the ICS-2 relevant airmail data and the point where they all meet is the integrated process design that we did at the very beginning to decide who has to do what and which system has to do what what data to provide it to whom and at what point in time so that at the end the result will be a compliant ICS-2 reporting from carrier perspective that means once again the pre-arrival F42 that we will have to submit for the ML we transport to and via the European Union and of course Switzerland and Norway sorry for not mentioning that all the time yeah next slide okay yes so now we are at the end of May so that's basically close to one month before the go live for us we have done a lot and reached a lot of milestones we have been involved in proactive communication and support for our customers postal operators so ML customers regarding carded performance as compliance and also regarding AR flag performance and compliance we have informed regarding revised referrals for ICS-2 both release one and two so obviously mail has been doing pre-loading reporting since March 21 so during that time until now also referrals might have been issued and of course we as a carrier would have to have been informed in order to be able to let's say hold a shipment in case of do not load we also have been lobbying for the understanding that it is indeed carrier wish to to have an assessment complete meaning the AR flag to say a little more than filing has been done it is a matter of understanding I assume because we as a carrier do bear a certain risk but definitely from the moment it is not common understanding so therefore at least the AR flag to confirm that filings have been done and at least there is no open referral or even a do not load attached to any mail consignment that is handed over to us we have been working closely with UPUN IPC regarding carded AR flag assessment complete readiness monitoring and clarifying few details on both sides have been specifying building testing and the rolling out the new mail IT so that is complete on our side as mentioned before a hundred plus scanning stations have been rolled out worldwide so that is in use acceptance process has been changed post-laverable process has been implemented and also while doing all this we also took the chance to sort of clean up our own processes separating the EDI mailboxes per group airline that all belong to the Lufthansa group and carry cargo so that now we have a very clean let's say messaging setup in place yes so that said even though a lot has been done we still have a few uncertainties I actually think I think it was stated before here that we are keen to start definitely applies to us as well I must say because all planning is one thing and preparation but I think yeah we have been part of enough rollouts and even ICS-1 years back to to know that only once we really start and get going we will have the actual learnings probably on all involved sides so one point for us that yeah we are still looking for final clarification revised referrals how often would it actually happen it has been stated before here that yeah the the probability is not very high but in theory it can happen so we definitely need a process for that communication lines for that and also how big is the risk for us as a carrier the assessment complete versus AR flag or rather what does the AR flag mean as long as it only means that reporting has been done it is not an explicit okay which we generally insist on for cargo before transporting anything so therefore there is a risk on carrier side the readiness of postal operators definitely a concern carded availability and quality I think Jan has rightly presented some numbers so definitely a lot of progress has been made we have been seeing a really good development but we are still not at the point we need to be also I think both sides learned during the the past month where everybody has been looking at carded penetration that sending a carded alone is not enough it needs to be the correct version it definitely needs to have the AR flag with the pertaining information and also some other details have to be provided that might not be mandatory in the carded per se but for this process related to ICS-2 and for the carrier to be able to actually generate it into a postal airway bill there are some things that are needed response times of the member states is of course also something that we will have to wait and see how it is yes we hear it's quite immediate but yeah that that is of course something that will affect air cargo because why would anyone choose air cargo versus other means that is for speed so yeah let's see how that works out in the end transit at the EU hubs of course there is a potential risk for our businesses because as I said before we have no way of avoiding the EU when flying anywhere so yeah pending solution and full clarity between all the parties that are discussing at the moment our transfer at non-EU stations as said before who is going to take care of what part of the process and the release two exceptions how is letters military mail etc are handled because there is no explicit okay for those receptacles it is rather the fact that they will not be reported so how do we know when it is correct and valid that we're not expecting an air flag anywhere whereas in another shipment consignment sorry we we have to look for it so in in all these points we have also closely cooperated with the the bodies here so definitely big thanks to IATA and UPU my colleague responsible for airmail processes is a member in the airmail board and also very important the IATA UPU contact committee where all parties involved sit at the same table so for me it is quite clear we can only really achieve the compliance if everyone works together carrier readiness is great but that doesn't help at all if we don't receive the data that we need so only all of us I think working together pulling on the same strings can really make it work so if you allow I would like to close with an appeal actually from us as carrier to all DPOs that might not be fully aware already we definitely need the joint approach for our compliance and therefore keep the global postal flows moving if not already done please join the initiative that Jan mentioned initially yeah where UPU will help to overview your carded penetration and quality be ready with your IT and your process carded 2.1 with all necessary data and of course the AR flag and this I think has slightly come up through questions for Renata's presentation earlier so for us as a carrier airmail reporting both destination EU and transiting EU is a regulatory requirement that we have to fulfill for us that is not an option so it's quite a given therefore from what we are seeing now it will look like not being able to comply with that if we cannot fulfill our obligation to compliance means we will no longer be able to accept some consignments from the 1st of July onwards thank you very much really happy to see such a huge interest here in this topic thank you for joining there is an email address mentioned here so in case of any clarifications with us as a carrier please feel free to reach out thank you thank you Rani thank you very much for that great presentation still of course a few question marks that we will have to answer but indeed we have the right players at the table so we'll certainly be able to provide some updates to everyone here soonish I would say just one thing I see here in the chat in the Q&A there is one question maybe very quickly I know time is short here but they were asking if you could share briefly some insights into how ICS-2 acceptance check is being done in stations where you use GHA scanners and so on do you have any any insights that you can share sure luckily we were able to let's say convince most GHAs that it is in fact easier and you know will eliminate any manual process that they would have to do to use our system with our scanners for those where that is not the fact it is not 100% clarified to be honest because yeah I think that's where the question comes from it will require some sort of a let's call it manual check somehow us informing the GHA what can be accepted and what cannot be accepted so definitely a sort of a manual workaround or out of the regular systems at least process that that will have to be implemented yeah some kind of an exception handling that you will have to put in place so yeah okay thanks thanks a lot for that Jan I saw your hand raised I think I'm going to hand over to you again thank you very much I just wanted to really thanks to Rani for excellent presentation I would like also to express my my great appreciation for a very active approach of Lufthansa Lufthansa was the first carrier which piloted the full EAD global postal model with brazil post and we should also conversion of carded messages to cargo messages as you mentioned postal every bill equipment for your handling stations is ready so great thanks and I hope that we will continue in such cooperation you are very active also in improving our compliance reports and we would like to encourage also other carriers as you mentioned Rani join this free of charge reporting to let you know what are the gaps in the carded messages received from from post when I'm talking about carriers or from in your arrested messages which you are sending to to to the post so I think that it was excellent presentation and I would like just to thanks a lot but we have a problem with time we are running out of the time so we do our best also to answer your questions in the chat we will continue in that but now if I may I'd like to continue with another speaker and I'd like to give a floor to Nermin Hassan from Egypt post to share Egypt view on ICS2 readiness and challenges but if I may Nermin I would like to ask you be short please and give a floor for questions if needed but be short please thank you hello Jan thank you so much good afternoon everyone Jan I promise it is already short presentation next slide please well in brief there is some requirements to enable origin designated operator to fulfill to the ICS2 requirements and we try to breathe the most important factors that will affect our abilities as an origin operator outside the EU next slide please well this is all but in sake of time I will go start one by one to mention them as you see here that timing rules are extremely important for our operation to provide certainty and clarity on what shall be done we have different scenarios here we receive a referral or even without receiving a referral at the very beginning if assessment complete it is not clear now what the destination operator will the customers will provide assessment complete or not it is optional it's not guaranteed so very important questions in case of no received referrals how long origin designated operator shall wait before assuming that there is no referrals to be sent and processing the mail as usual is it two hours is it four hours is six hours because if in case that we're not aware it will be immediately sent the the messages and then we might receive a referral and this will cause a huge complications if the dispatch is already given to the carriers so it's very important to set this timing rule to give us clarity another factor is very important even much more important than the first scenario what in case of we received a request for information or screening and then we provided the information and we didn't receive any assessment complete message or even another referral from the destination how long we shall wait 24 hours 48 hours this will put us in a very critical situation with our customers who will ask and practice the shipment and ask why the shipment is not moved so we need to have the clarity on this and how to respond to our customers also as Renata said for her wonderful presentation I'd like to thank her and Rani it was very useful for us that we make sure that there is no open referral that timing is is fundamental to close the referral without prolonging the exportation process so it's very important the crucial for everyone to be in a clarity uncertainty how to act next slide please the icq requirements are already challenging yet how we how it's going to be implemented is more challenging for us all of us aware that the ed requirements are attended mainly to supplements the traditional methods of screening it's very important we know that it increase enhance the security intelligence however it's not all scenarios are critical as equally in case of the load it's very clear that load means that we stop the movement of this item and this item head shall it is extremely dangerous and we need to all together move to stop this item and to check and secure it but for the request of our information and request for additional information sorry is issuance of RFS it's not RFS it's RFI sorry for this mistake such shall not be frequently and triggered for minor issues such as incorrect postcode or invalid email not all the countries are equally uh technologically advanced or calitry sophisticated that every citizen has an email even if it is marketplace data it will be easily insert the email in the shipping label but if it is um c2c mail it's not it's very expected that the dot will be dash for example so this mistake can be done so we don't expect a referral for invalid email or incorrect postcode that will stop the mail of course we will do our best to provide accuracy and there is a lot of efforts has been done to to to guarantee the accuracy of data but still the scenarios of some mistakes will be there so we don't we asked actually we earned the the the EU to consider to implement this in a very limited way that if it is something critical here also the request for a screening it's according to account regulations and also the applicable national regulations for each country is the security the screening is done by the security board the board the security so what's the additional screening where it will be done it's already is the equipment that easy post use in our office to change is already approved by the national regulations uh the the the national legal authorities and it is the border security who do the screening check so what's the additional screening will be and how it will be this is uh it's not a clear information for us so this is very important also to be clarified the lit referral actually for request for screening is something a little bit strange because if we expect a little referral this means that the mirror is accepted by the airlines inspected by the airlines the ground handling and the security border in all different stages dual view x-ray etd the dog check all this has been done so actually it's a bit strange that we expect request for screening when the items is already provided for is already accepted by the air carrier so also this has to be defined will define what is the cases and what shall be done and also the alerts system this will be in the next slide next slide please also we need to know to develop a technology system that will trigger the alerts for everyone one of the challenges as well is the mapping as Rani said for the master airway pill it's one carded one receptacle one master airway pill actually it's not the same for the request for information between the upu standard and the the ec as you can see here's multiple codes mapped to one code this is very crucial because the use of pre-text is very complicated we need to define a very good scope of using the codes instead of the pre-text because the pre-text well might be the system not a transmitter in correct and accurate way it could be like symbols not seen for not a clear and even maybe the text is not a clear or whatever the complexity you know all of us are aware of how pre-text can be difficult to be transmitted successfully amongst the stakeholders so the use of code is very important and it is very confusing for the average operation staff who will receive a 20 for example a minned conceder address what is the part of the address as you can see the upu code list is already one by one and well identified so it's a 21 it will be clear that the postal address street for pre-text is required so the specific the specified code list is very important so we need to consider better mapping for this there's also another fact that here's the ec there is amendments of data actually we cannot amend the data based on our operation and our regulations we provide the data but we don't amend so of course how we can expect like amend the conceder name and what principle it will be we ask someone if he's saying that my name is you know John George Rosa for example or Muhammad Ali that you need to amend your name actually this it's not a clear for us as well next slide please here the developing alert system is very important because until this moment what we have managed to do in our in-house system is to set the rules to prevent the movement of the item from a step to another if we received a refer for this item until this moment we cannot test do not load scenario we have developed alert system by email to trigger for the carrier for issue post operation but until this moment we couldn't test the scenario it is very required that alert system will be developed by the btc i know that there's progress happening on this aspect but this is very important so we have alert system which efficient will inform that there is a referral received especially if it is do not load and especially if this the mail is transported to the air can also a completed test protocol that can be implemented by all stakeholders and Jan and Andre are aware and maybe majority of the attendees are aware that the number of postal operators were engaged and the referral messages are not big we need a gradual approach to do the icis implementation we need to have a complete test protocol that is practical and pragmatic and everyone can implement not only the advanced city Europe can implement this is very important that the capacities of member countries are considered we are not saying we will not do it we we are doing a lot of efforts to do it but we need to have a clarity and certainty for end-to-end operation in all scenarios in all cases it's to be clear for everyone what to do and how to do and the proper action so that everyone can be in compliance to the requirements also the balanced upu regulations it's very important right now all the proposed amendments to the upu regulations are only for the destination countries none of them address the need of the origin so I believe there's some certain commitments on the destination for example to respond to within certain times to the origin country referral response if it is assessment complete if it is required more information not just leave them without any responses also to define the scope of what the referral that has to stop the movement of the mail of course we will do our best to provide the information but what kind of information is required this one has to stop the mail also this has to be well defined clearly in the regulations of the upu and finally here is a freedom of transit and single poster territory shall be maintained as well because the poster operator are the provider of universal service obligations and we are a big chance for SMEs to export their items in economic way not all the SMEs can build the capacity for technology to provide all this so it will be on the operator who do this on their behalf so we are a big chance for SMEs and big majority of citizens in developing countries to reach the international markets and to generate revenue for them so in line with the United Nations Sustainable Development Goals we giving them a chance to achieve no poverty and decent work for them so universal service obligations are important and post office is important to provide this so this consideration shall be given to the post office capacity to enable these people and to maintain their capacity to do so next slide please so what we need to ensure success is the joint and gradual implementation with consideration of the capacity of all member countries it is well also understood that data analytics combined with traditional methods of screening enhance the security intelligence so the data along with physical checks and physical controls are the one who secure but not only the data alone so we expect that the x-ray and the etd and doc check will discover the drugs and related items not only the data alone that's why we understand that data are used to combat the crimes to arrest the criminals who try to bought something illegal in this parcel but we don't expect the data itself to secure the mail so we need to have this consideration and we need to make sure that the referral shall be limited to suspected persons and suspected content not just be triggered by some AI intelligence system will say this post code is not correct so trigger request for information for this 500 items that have wrong post code actually we urge that this is not the case it will be limited for suspected persons and suspected content this is very important to be done at least at the beginning when the member countries have the capacity to provide 100% accurate data with minor issue I believe is fundamental to ensure success for everyone also continuing the continuing piloting the global most postal model for referrals and referral response with different member countries and more engagement among the customs authority and the air carriers to make sure that we reach the protocol that can be implemented by everyone and here I can reach I reached at the end of my presentation thank you very much Nermin for your excellent presentation and I appreciate also that you were really short as you promised so I do not see a raised hand maybe Andre do you see some raise hand I do not see any raised hand so for the moment I believe we could continue thank you so sorry sorry sorry Billy Roach has a hand raised sorry Billy quick question Billy Roach American Airlines yes yeah can you hear me yes yes yeah I just wanted to thank the presenters so far this has been an outstanding an outstanding meeting I I've heard from a couple of people so far that we should have extended even longer so get back at it guys but really really great work I appreciate everybody's just exceptional work here that's all I have Andre thank you very much Billy for your nice words and really excellent speakers I'd like just to add that Nermin mentioned that we need to continue in our piloting I would really encourage all carriers and posts start piloting as soon as possible to find the gaps improve before 1st of July do not wait for the deadline and if you need any contacts you can contact me I can provide postal contacts or Andre on the carrier side we really would appreciate as many pilots as possible I would like to give a floor now to to another speaker I think Christina from Christina Cuerta Alba the Alba Ladeo from from Spain will present the view on ICS2 from EU designated operator so Christina floor is yours and the same please be short please thank you thank you for giving me a floor good morning with our program good night whatever you are my name is Christina Cuerta from Castle Manager and EAD Manager at Correos Spanish Postal Operator um yes um I have to to to set the point of view of EU post from the perspective for ICS2 from EU post I will try to go quickly and maybe go get to the point to the last part of the presentation and I will try to to to show what um some some views some things about the timeline system and liability but taking into account my colleague has been presenting these points I will try to go quickly and in the in the slides you can find the global postal model I will also um ask if you think that this is the full process of the EU in my opinion um it doesn't show at all the process according to the reality because we can see here the the transit and transitment issues and we have seen in the previous presented that the both are a very challenging situation for for us just to take into account the 19 there is 19 29 countries and to we have to to build to with these new ICS2 to release two requirements and all of these are from Europe but also Norway and Switzerland are included here and the dates of the implementation um is different for for us in in blue then the country's designated operator will start in July and then the rest of us will start in 2nd of October and we have to remind they are three important milestones we have started in 2021 and I'll directly link to the current status to the release two for us for you both so we have to deal with the previous pending issues from this important regulation implemented in 2021 and before we look into the 23 new challenges some new requirements for us for you both and we have to provide to ICS2 a new F43 message new message based on the new item that provided by no EU post this includes also include the SS code type of personal theory and also the 44 based on the previous message the same info for trans-ethan scenarios I will keep in in in in the case um as opposed we want to meet with the UP regulation we want to meet to ICS2 regulation we want to do our homeworks but we can't do it alone in order um and to have a look or to review the what is or what are the prerequisites that we need to to meet the new challenges for from October 2nd just quickly review the data setting agreement according the DGPR regulation but there is not in place nothing regarding data setting agreement for trans-ethan scenarios then SBAR code data capture tools and it's very important that origin post have implementing the last version of CDAs or IPS to ensure the compliance with ICS2 because if you don't have these last versions you will not manage the referrals or or the EDA check before to nesting the items before to load to the company etc. Just to remind that EU posts are sending posts and we will not send item at previous and card it will with AR flags to other EU practically destination I think sometimes this is obvious but just in case please all the presenters have to be taken to account same but different and this is only to show that there is a lot of um stakeholders involved there is um different regulations governed by different international entities there is a different IT provider various different measures different systems involved in origin country in EU country and different networks in in the last in Europe more or less 26 countries use or use IPC as our IT provider to present the security declaration to ICS2 in the origin countries more of them use the all IT tools and solutions from IPC from IPS but also in Europe there is three countries that use a DOC systems this is just to show what is the complexity for us because all these stakeholders have different talents connected to each other in addition in Europe we have to take into account that we need the reference of the ENS from ICS2 declarations security and security declaration we need it to continue with the follow import customs and taxation process both are linked and you can have get the idea of the complexity of this procedure and why the lack of poor quality of item that has a strong impact on the import process and for us for EU force quickly quickly okay in this slide you can see what will change which release two for and what is the status for us for EU force yes regarding the data elements we have to provide these new measures and provided by our colleagues from NOEU Post and the realities that they have difficulties to provide the HHS codes by NOEU Post and also is important to take into account that this will not be mandatory until 2025 by EU regulations there is no technical solution a DOC in place to identify the type of person nor indication in the IT mat the current IT mat does not include any field to provide this information of what is be who is be who is see and we have to challenge with this issue when arrived before arrived the item of course the import to proceed with the import customs clearance in Europe we need the new IT mat this new measures based in the new IT mat and for transits and the new F43 based on the copy of the new IT mat including new elements and the copy of credits provided by NOEU Post to EU Post in transit and it has already explained that there is no technical solution nor legal requirements in place from until now and transits mean just to remind that EU posts are not involved in this process but there is a lot of challenges too for especially for origin and air companies what about these challenges for EU posts we have three blocks of challenges legal operational and technical issues and in general from the point of view of legal issues there is no alignment between EU and EU regulations in terms of new requirements data elements and let me explain the points with the mapping of the some codes and later regarding the dates of implementations and some of the new requirements for ICS-2 release ICS-2 has been endorsed in by UP regulation in the last meetings of the POC at UP but will be enforced only in 2025 however the new requirements for us will in place will be enforced from 2023 next second October and the question is how we have to deal with the items with the information the data between 2023 and 2025 we have seen that we're not explaining what is clearly the direct transfer for us for EU posts and we have in the middle of a very complex and challenging scenario and I think it's important to know that there is not a UP mechanism in place to penalize or impose or penalize to destination as we see is that no sense of course but there is not support we don't have support to return items to penalize for non-compliance on EAD next from the point of view of the operational the sum up is the gaps between capabilities and ICS-2 release two requirements we have already seen there is still a pending issues to solve from the release one related to the lack and the poor quality and the referrals testing is ongoing we are very happy testing with Brazil post and also Spanish customs are involved in the testing of this UP standard reference and also of course with the support of the PTC and IPC we are interested in too with other countries Hong Kong post is also involved in this kind of reference testing but the challenge is also it's how to operationally cope with the item surviving without ENS and the open reference more I will not read it and also for us for you post we have to adapt the inbound process for release two requirements links with the previous or the later customs VAT challenges from the point of view of connectivity issues and is the connectivity uses among the all IT stakeholders and IPC as our IT provider for ICS-2 is working on the currency and the current challenges from the release one timeline issues not that are available incomplete data like postcode but we will think that these kind of challenges will increase with the release two because for example missing new data element like HS code I will pass to the next one this is the impact for you post from the EU legal point of view you post has the obligation to meet with EU regulations and to provide the new requirements for ICS-2 for release two from October 2nd the previous challenge we have already seen will be translate in some impact there is some example for us we have to invest a lot of money in IT solutions to meet the new requirements we are pending we are dealing also with the previous loads of volumes business from the pandemic and we will see what will happen but we think that this new situation will impact also in business non-EU post could decide to avoid the EU as country of transit what's happened with the sanctions this kind of sanctions for non-compliance is setting a national level we will know what will happen some countries will apply penalties some countries will not apply I don't know what is the the the expectation about that and in any case data capture report are very well-handled and written in manually of the suit name bottlenecks in operations and delays in delivery to the result is bad customers bad customer experience in any case all this impact for EU post a implied extract post for EU post are realistic approach and gradual implementation are right and EU post is fully depend on no EU post the willingness to meet the new regulations how about the expectations expectations this is like a letter to Santa Claus I think okay we expect from the sender's customer I think it's very important and they are the responsible of for the customer relation and they say and they should be willing for by the origin post about the requirements for good to black to get a solution and what will be the consequences of not providing good and accurate data taking to account that you destination post has not come that with the sender in the origin country and from the our colleagues from a post operator as usual the corporation to improve data quality and quantity and new data requested for the new release if possible and the implementing and the upu standards to be able to receive an ACA upon the reference please reply reference is very important you reply reference in order to provide the air air frags to the to the air carrier taking the resilience of the items is very very important if you don't count with the last version you will not need the the the new requirements please contact with the ptc or epu or your own it colleagues in your post is very important to be within this aspect regarding airlines and of course readiness to to receive a carded and and also taking to account the black destination has no relationship with airlines and this is the responsibility of origin country and comply also with the security revolution and maintain flexibility and come on in our in matters of the common understanding it providers operation amongst all it providers implement the new technical contractors to meet the release to and to provide to us and no use a carriers also with a solution to implement the new requirement for us please from now until the second of October we will expect you to have some solutions on this aspect upu and european commission expectations solve the policy regulations to find a common understanding a realistic approach is required you post as a universal postal service provider and facilitator of the trade and also business and consumers into the EU and globally will be impacted national custom authorities please consider flexibility and cooperation for common benefit and increase the coordination regulation operational and technical aspect inside at national level but also related with the international environment and that's all from my side and from i hope that not not to be in a very quickly but in any case you will have the the presentation and if case on any doubt please come back thank you thank you very much christina for your excellent presentation i think that it was clear i again must thanks to you i i mean korea post for very active approach as you mentioned you were together with brazil post and loot hansa first implementing full ead global postal model for all eight flows we appreciate your support i agree with challenges mentioned in previous presentation by naming on in yours presentation we really need more time to analyze all different scenarios face these challenges and that's the reason why you mentioned many times i mentioned also pragmatic implementation approach and we expect also support from carriers and member states because you mentioned penalty system you are right it could be different country by country different system different policy so that's the reason why we need to continue in in piloting and and to avoid strict decision on first of july or second of october when you are talking you were talking about some challenges you mentioned for example postal codes there are some challenges with ages codes and i'd like just to make a bridge between your presentation and next presentation because we have a it providers which really helped us i must appreciate ipc support ptc support to provide solution either for designated operators or for for carriers they will shortly present them now and i'd like to give a floor to first to the ipc to jorgen van mok and ask him to present shortly some solutions prepared by ipc for carriers and posts and it will be followed later by presentation from ptc about their solution so jorgen floor is yours oh please stop sharing and as i understood jorgen you will share your slide directly yes correct thanks so i need to share screen i assume or is it this yeah not yeah it's coming you see it all right okay so yes ipc is working on a few solution modules it was because the posts in ipc were very concerned with the readiness overall the industry and we were very convinced that a large group of carriers and we saw earlier today luft hanza being very ready would be ready but we're also concerned that there might be a lot of carriers that do carry mail into the eu would be less ready or not ready on time or not ready at all and so to mitigate the risk of mail not being able to be flown into the eu or that mail that would impact mail flows posts of ipc have decided to fund solutions that would be made available as a plan b a minimum viable solution for air carriers just to be able to be compliant and that's what this is about so the first module we have developed is that to support the validation for acceptance which was mentioned earlier that's basically when the carrier takes possession that by scanning receptacles they can validate if that receptacle is part of a consignment for which an ar flag was provided and it is there's three ways that we have this solution made available one is an api integration option directly with an existing system that does scanning as to check in our database where we process cardids if this was part of a card with an ar flag or an ead tool which is more reporting tool where this can be done or through a mobile web app scanner ipc furthermore is also providing a solution for the actual enus filing and also through either an api or through the ead tool and if those solutions are provided used by carriers we also will use those events generated so either for validation of a filing to create rested messages so that posts working with the airlines have some benefit from it as well in getting more visibility so the focus now on deploying by the end of june is the so-called kava so the validation for acceptance solution as i said it's in the shape of an api integration option it is also available as mobile web app or in the form of an ead reporting tool and i will show you shortly an example the the filing solutions are either by api integration or through a what we call ead tool which is a reporting tool which has all the data and can be displayed to the user that has access so in the process of where the post sends a card it as ipc we receive the card itself or the network that we operated for the edi message exchange and so the option that we're having is one as an api integration that if the carrier were to integrate this with their existing system whatever system or a ground handle system where it's operated it will be set up such that if a scan is done a receptacle id is can trigger an api call and there will be an immediate reply as to whether for that receptacle the existence of an ar flag in card it is true or false and that will then allow the carrier to use that information to take the decision whether to accept or not accept uh so the api call is where the carrier wants to use their own system completely but they can use ipc as a reference for data and through an api i think that gives immediate feedback however we will also provide uh have ready an uh an app that uh or a web app that is running on a mobile scanning device any android mobile scanning device can be used for that and that will basically uh be opened and then when you scan the receptacles you will get an immediate feedback if there is an ar flag uh or not uh for this particular receptacle so it's at receptacle scan level that this can be uh activated so that the carrier does uh that uses this at outer stations where they want where they don't have their own scanners you can as carrier opt to use this solution and the ipc will be gladly uh provide you this and as mentioned earlier this is funded by posso such solutions are available free of charge so even carriers that already for most of their stations but may have some gaps on some outer stations where they wish to accept mail they cannot for this solution and ipc can provide that you can still scan your receptacles for acceptance and know whether they're okay or not alternatively um the uh there is this ead tool as i said it's a reporting tool that will list for each of the receptacles that you select for for a particular consignment or a receptacle level and will give you whether the ar flag was there or not and that is like a uh a reporting uh you will as a carrier get access to your data of course and then when you enter either a consignment idea receptacle you will receive that information uh so the other one is the actual e uh f-porty to filing so in the process in this case uh the process with a handler that has just completed the load plan and is completing a manifest uh information uh either there's the option of an api integration whereby the api call that will be triggered will pull necessary data from the manifest and will be completed with carded data so that then it can trigger the actual request for filing where ipc will convert all that data into f-42 and do the f-42 filing on behalf of the carrier um or uh again the ead tool can be used whereby the carrier can use an entry screen uh uh where uh the carded data will be pre-populated and where uh the necessary additional data can be can be added uh so that is uh those two solutions so filing solution as validation solution are are available and we are contacting different carriers that have approached us in allowing them to do the testing and and trying it out so if any carrier that's interested can contact ipc and we will follow up with you and and to assess the different needs you have to be ready with ics to release too so there's as we heard earlier not then we saw in Jan's presentation that out of the 180 carriers which sending carded 89 are using the ar flag in case as a carrier work with posts that are not ready or cannot be ready on time to provide an ar flag encoded ipc will provide an additional solution uh that is um going to check um uh in the and that's through the a the ead tool if um the receptacles included in carded contain items that are um uh have us uh are either where the uh ead is not applicable uh for example documents or whether uh an assessment complete and provided through or false so um in that case um uh consignment is chosen and for the consignment the receptacles are listed the ar flag indicator is provided uh and if the uh if the ar flag indicator is provided there's no further data then it's okay if the ar flag is not provided a check is done at the receptacle level if for all the items in the receptacle the status is true in terms of assessment complete on exempt or if it's false and so that will still allow um be it in a more manual way uh to have the data available to uh as then it's a business decision of course between the post and the carrier the post would need to authorize us to to to display this information and then the it can be provided as access to a carrier uh if the carrier is willing to use this process to accept mail where there is no ar flag so it's just an alternative either there's no mail flow or you can still have the necessary data uh to uh take a business decision on whether to accept or not and the post would then be provided with in case a particular status is read for a receptacle to assess why it's read by seeing the list of items that are in the receptacle and see why someone not assessment to complete or exempt and for example where the filing failed or where there was an outstanding rfi and that way the post can resolve that and improve the status of of that receptacle by making sure all items in the receptacles are good to go so uh in terms of the um filing solution as i said it is by if you select a particular postal consignment id it will already pre-fill the card data and then there's an option to fill out all the remaining data and then an option to file either to trigger with ipc if you authorize ipc to do the actual filing that can be done if not we can return the the data so you can use your own filing method if you have the postal error bill and you want to manually enter that can be done if you want to have error bill numbers pre-populated you can provide ipc with a range and we do the error bill number range management and include the error bill automatically in the pre-filled file so that the rest of the data can be uh included from the manifest uh the few remaining data that are not coming from carded that's not the postal error bill and there are not reference data and then be completed and the filing can then be done uh and as said earlier if the filing is done and you click sent that sent can either mean that you uh have authorized ipc to do the filing or you can also request a pushed by a webhook to your own application so that you in case where you want to use the f42 but you do not want ipc to file it you have another provider that will file it for you that can also be arranged so the status where we are is that um we are sorry currently in uh uat uh for the applications so carriers can contact us can do testing with us we will deploy the end of june uh with with the hard deadline the coordination of course with those carriers that have contacted us and want to use the service and as for the rested provision on the basis of the use of these applications that we will start soon just after the um kava and uh cafe so the filing and the validation solutions have been deployed um so yeah these are the next steps and uh i know time is running so i won't go to the details i've mentioned those we are currently in uat you can contact us we will support you and um yeah we will be ready by the end of june that was it from uh ipc thank you very much again i think that i see some uh raised hands now but if i may i'd like to finish this this session focused on it tools give a floor now to uh david ausek from post technology center and then we will uh give a floor for some questions thank you uh and uh david floor is yours thank you thank you yan and good afternoon everyone's uh so i will try to be brief um we can go in the next slide next again please this is just the agenda um i always start with uh the global postal model just to recall uh where our application can be used uh so the main one it s cds you've seen this slide before but that's still important to recall it because um those software are still the foundation of uh of the technology range that we provide for for ics2 and you will see that the rest of the presentation when we talk about uh apis or about notification um those those notifications those api can be used by everyone even the non-ips and cds users that if you are using ips and cds and most of you are uh they are totally integrated so yeah so you have nothing specific to do uh we can go to the next please um where i'm presenting what how the the ar flag works with the with the ips particularly in conjunction with the the ad check api um so at the bottom of the slide you have uh you have some screenshot about the configuration uh in the ips how to configure your your air flag um we have realized with experience it's a little bit complex uh so we we have uh developed a user guide to help you with this configuration it's a fact we cannot do everything for you here uh because every situation is different so we can provide guidelines uh to do the proper configuration in in ips uh but but we cannot take all the decisions uh for for every post and for every situation so those guidelines should help uh if you don't have them please contact the ptc support to receive them um but uh otherwise even for for the post countries where we post for you uh you have to do the configuration uh yourself uh but when this is done and that's what you have uh on the top right of of the slide uh this is an illustration of the workflow does it work when you prepare your card it uh so basically the ad check api is uh is green does not return any alerts so the process continue there's nothing specific to say and to do here uh if there is an alert uh that's the second branch in in the range um here again the ad check api cannot automate everything at the end of the day it will be um it will be a decision by the post uh what to do with the with the item and here we have two scenarios either you you have to take action and you are taking action to either remove the main item uh from the recitacle or if that is the case to unsquare on the rfs or the rfi um or and that's the second branch uh there there's no specific action to do because you determine that for this specific destination because here we are not talking about only ics too but you may have some situation where the item at uh is is uh is not required with this destination for example in spire uh um or the item is only containing documents and in that case uh you will simply ignore the alert and and continue uh your your normal process for for the item next slide uh please it's uh also something that some of you may know it's what the check api will return uh first it can be called either with an s10 uh or with ds9 so the recitacle identifier will receive y in the next uh slide it's important to have uh bowls um for the cds user the poll finished in the cds um for the non-cds users it will go all the way to the to the qcs with data so the sample uh repository of data at the at the eq and what the api returns uh it's every item that does not have an item at for example uh or that may have an item at but uh the most critical scenario as we see the do not load um it will check if there's any kind of uh rfs or rfi that has not been answered um and uh in the case of you are quickly checked that uh the assessment complete is is there uh if no information at all is is fine about the the item at it's also an alert so the api will also return non-compliance next slide please on this slide we wanted to illustrate when and who can call the ed check api so first the post of course at any point in in the outbound process or inbound process that is also not represented here but if necessary it can be calling inbound but mostly of course for for outbound uh and again until very very late uh in your process so that's why when you are already at the stage of consigning the mail uh and you're sending the precom and the card it uh it could make sense to to call the api with ds9 and in that case the api will check uh all the items that are that are in the in the reciprocals and return the status for the for the reciprocaling totality the carriers can also uh access this this api and and we are thinking more and more to have a separate instance of the api that will uh for the carrier simply uh return if there's a denote load because that's the most critical for you uh it's uh is to know if there's anything that shouldn't be uh boarded on on on the aircraft next slide yes thank you uh so that's a summary of of the solutions that we are um both of them of course integrated again if you're using ips cds uh all those api that i'm talking about are are included in it uh there's still some of uh the solutions that are under development uh we have prepared an ics to converter and we are ready to activate it if there's a need for it uh we continue to enrich uh the number of reports particularly for uh transport for airlines uh the dashboards that are used also internally uh to measure the compliance of every post uh you can use them directly of course uh and and you will have access uh to a specific dashboard to monitor the ics to conversion and and the check uh course that you're making um and the last one uh which I also detailing the last in the last slide is the notification mechanism uh that we are putting place because all those api's that I presented they are still in let's say pool mode it means you have to call uh to receive the the information and to to check uh the latest information on a specific item um but we also want to implement push notification uh it has been alluded I think in the presentation of from the main from a from Egypt post uh so we will implement some push notification uh and that's what you are on the last uh slide uh including the solutions we have for the for the carriers uh so that will complement or offer uh particularly for the carriers to receive uh any uh alerts uh in case of late referral uh or again uh do not load we will complement this push notification mechanism with an application uh for mobile that again can be used for calling the ad check uh check the notification and which we see automatically the notifications um and and basically as simplify your process uh of integrating with the with the up technologies so that's what I have today thank you very much I'm ready for questions if you have any question thank you Yana thank you very much uh David for your presentation and now I'd like to open the floor for questions regarding the presentation made by Jorgen or by David uh so I see raised hands from Aaron uh and Susan for a long time so I don't know whether it's related to this topic but uh Aaron floor is yours no so uh no more so Susana Susana floor is yours you are muted you are muted no response no no response okay okay so I see no more raised hands we did our best to answer most of your questions in the chat as was proposed we will copy all questions and answers and we'll provide you a link after the webinar and I hope it will help maybe some additional questions of course we are open to receive your questions also after the webinar and we'll provide a feedback I don't know maybe now it's a time uh Andre when I'd like to ask you to maybe provide a short summary of the of today's webinar which was a little bit longer but very very interesting and I think a lot of new information and I hope that really it helped to uh to all participants but please some kind of summary from your side Andre thank you thank you again and again first of all a big thank you to the UPU for organizing the webinar it's extremely important that we have those webinars regularly it's important that you participants follow up on the various initiatives because that that's where actually the discussions are happening so should you have any question I mean these are great platforms to to ask questions but again as you can see we will try our best to answer all of those should you have additional questions please reach out to us to Jan to myself or even to some of the presenters I'm pretty sure that it would be more than happy to share now just as a very very short summary I'm not going to go into too many details but um uh definitely we see uh readiness happening I I want to be positive about that I know that there is still a lot to do but readiness is is happening I mean again when Jan showed at the very beginning the the numbers of uh uh DOs capable of sending ITMAT in two years uh it went from 169 to 201 uh from credit messages 117 to 180 so it's really progressing really well and when we look at the AR flags one of the big topic of today the AR flag went from 0 to 90 so it's it's honestly super uh comforting to see that there is really a will to go forward readiness is not reached at 100 but still we're getting there now when I see or when I hear again all the presenters um data quality data quality is extremely important it could lead to non-acceptance so rejection of shipments uh no one wants this to happen so I urge everyone to look into data quality should you wish to receive guidance I mean again the standard is available you can ask us again to to share you can find them on websites this is something that can be found so please make sure that you have a system in place to provide quality we also heard a lot about uh some of the unanswered questions and we are still working on it regarding assessment complete regarding transit transshipment scenarios and so on this is something that is still uh going on we will try as uh Nermin was saying during her presentation and I think also you Jan to get uh to reach a consensus on on implementation on a gradual implementation because we know that it's not going to be feasible from today to tomorrow so we really need to have an implementation happening but we also need to ensure that we can show progress this is extremely important um timely responses is certainly key uh we need also to ensure that from the customs authorities we will get the responses in a timely manner otherwise it can disrupt the operation and nothing will move so this is extremely important that from the regulatory authorities from the governments we receive also customs authorities we receive also the required information in due time I also remind everyone that is very important to have an excellent communication between your customers customer airline customer posts and also your authorities extremely important so that you know who is in charge of what not that suddenly someone is not in compliance um uh that's that um there are solutions out there again some carriers are ready some postal operators are ready uh some have already started so that's what we know so solutions are out there we've seen it again from the two it providers here um and also I just wanted to remind you that uh we discussed here uh the plassi regimes um we we know that in the presentations we have focused on the EU ICS-2 but please bear in mind that EU ICS-2 is watched by many many countries around the world and very soon you will see some uh copy paste uh from the United Arab Emirates for example Canada is looking into it UK is looking into it US is looking into it even Brazil is looking into it so you will see that little by little every year we will see some new countries with similar requirements so let's make it happen let's make it happen correctly so that we can replicate it with other countries other areas in the world because we would love to avoid complexity of having different processes all around the world because something is not working uh right now so um I think I'm going to stop here I've already used way much time that I should have um just again to remind everyone to uh just follow up with us we will of course send you the presentations they will be made available so that you can uh check again um I think it's interesting to see from the postal operators and the airlines the steps that they have done to accomplish uh compliance so I would uh I think it would be good to replicate that and otherwise I think that's about that we will organize another webinar maybe in a few months we'll see also the results of the implementation by postal operators and airlines and the new readiness hopefully we will be able to announce that everyone is ready we'll see that at the next webinar and uh that's about it on my side I hope you did enjoy thank you again for the 342 remaining participants for being here late and uh see you next time thank you very much Jan over to you thank you very much Andre I think that there is not uh too much to add maybe I'd like to uh encourage again all carriers interested in compliance project contact UPU you mentioned Andre how data quality is extremely important you mentioned also uh webinar or the meeting organized by the IATA next week in the same time we organize also a big event in Tokyo with participation of WC or UPU carriers or European Commission so if we have any additional or latest information we will share with you and we hope that we will use the time remaining until 1st of July to pilot even more links and be even better ready than we presented at the beginning once again thanks to all great speakers today we apologize for small problems technical problems during the beginning but I hope it was well useful and we we can promise that we will organize some other webinars together with IATA very soon thank you very much goodbye