agement or the lease agreement Uh, you know, one of the main reasons we'd like to see this is for all the reasons that richard mentioned but also Um with a lease agreement, we would be Potentially closing the golf course With a marketing agreement with a management agreement, excuse me We would be able to start golf again as soon as possible on july 1st Um with a three to five year contract Potentially which will allow us to come back and consider should we move to a lease agreement? In the future or should we keep with a management operation? Next slide, please So as of here this evening from national golf foundation, there are future funding decisions to be made And the golf course team will be evaluating with the chief financial officer The options for funding the future operations some of the items that will be uh further evaluated are reviewing the Revenue available in the current golf enterprise We'll be analyzing the funding needed to support the transition from the current operator to the new management company We'll need to review the funding options to provide for the potential capital needs if we move forward with those Um, so therefore staff will be planning to come back in late spring To provide this information for counsel's consideration likely is part of this larger study session so we can really understand The full depth of funding needs And then of course staff will return on june 7th to counsel for a final recommendation for approval of a management operator And we'll also be looking for any funding necessary to support the transition of a new operator at that time Including the management fee that national golf foundation provided although it's a It's a fee that would be set annually we would be paying on a monthly basis So we want to have that discussion going forward But for now for tonight the decision is about the approval of the scope of services and there no Is no immediate Funding impact for moving this forward and as we've all been talking about time is of the essence We really do need to move forward with this if we want to consider this in the future In june when we come back to counsel um So next slide please so With that then it is recommended By the Bennett Valley golf course ad hoc committee and the transportation and public works department that the council by motion approve a scope of work for management of Bennett Valley golf course And to authorize the release of a request for proposals to solicit for a single operator management organization to operate and maintain the Bennett Valley golf course and restaurant and three approve the review committee composition And for delegate authority to the city manager or designee to further modify the scope of work and for RFP process And composition of the review committee provides such changes are consistent with or do not otherwise conflict with council direction And with that all of us are here to answer any of the questions Uh that you may have thank you All right. Thank you so much jen Thank you richard and your team for all of the work that you've been doing as well Uh, I understand you when you say you've been living this and living Bennett Valley for the last couple of of months the work really shows and I know that we've been trying to move quickly Let's bring it to council and see if there are any questions on The presentation and the recommendation Councilmember schwedham Thank you, mr. Mayor and thank you for the presentation. I have a couple questions I think the first one for jen and the staff report. It talked about the privately operated cell tower Generates some revenue for the enterprise fund, but I didn't see a dollar amount. What is our annual revenue from that? We usually it's an average of about $50,000 a year okay, and then For you richie on a couple of the uh on the attachment and on slides 14 here talked about The safety concerns can you spend a little bit more on that? Some of the comments where bridges pass present dangerous situations Two-thirds of them seem okay or others don't seem safe and Having been out there. I've never Had a safety concern there, but could you expand on that a little bit more? Richard you're muted Sorry, I was going to let jeff daner address that our physical review manager Thanks, richard. Thank you, mayor vice mayor I'm jeff daner helping the ngf with the physical evaluation of the golf course and specifically related to the bridges Two of the three seem fairly structurally sound although, you know, they're declining in their condition, but There's one and I believe it's I think it's on a whole 15 That may have been struck by a falling tree and The railings are showing some sign of falling apart and some rotting as well of the board so I don't know for sure that that one is structurally compromised, but it looked like it could be and would strongly recommend Um some further evaluation from a from a structural engineer to get that sorted out And at the very least if they are structurally sound maybe replace some of the rotting boards and railings and things that are Are meant to keep people safe Some of the other can say safety concerns that we noticed out there are You know They're not atypical for golf courses of this age. A lot of it has to do with The footprint of the golf course itself Um, you know as time has passed and there's been an improvement in how far the golf ball flies and Um, you know, the further the ball goes the further offline it can go as well So the the safety setbacks that we would have used You know 10 15 20 years ago are just getting wider and wider Now Bennett valley does have the benefit of some very old large trees Which can help to knock down shots and things but on the same token They can also cause a situation where Players on one hole may not see where players are on another hole Um, thereby making it hard for them to yell for if they don't know people are Are on the adjacent hole and their ball flies that far offline so having some Awareness of players on the next hole over is a huge benefit. And so I think um, the course could really benefit for from some elaborate tree management Now on that note as well, there's also a number of dead trees out there I believe the number is is anywhere from 50 to 100 And some of them are are leaning and you know could come over at any time Um, and others are also causing some issues with the current path as far as the roots spreading far enough to To cause the the concrete and the path to heave Um, you know making some of the the turns and ups and downs on you know on cart travel a little bit difficult And uh, somewhat dangerous in our view Um, not to mention they could be a tripping hazard as well with all the You know the curbing that you have out there, which is something that is not widely used on golf courses anymore Um, so I know that's you know, that's quite a bit to cover there But um, those are items that you know caused us a little bit concerned as we were going around touring the golf course I appreciate this and I don't know if this would be for the city attorney for gen I mean, what's the data show are people getting hurt out at our Golf course because now that we've been told By our consultants saying it's not safe. I'm a little perplexed as to what our next step would be And or if the ad hoc committee addressed any of these safety issues I Don't just answering the the last question first. I don't recall the ad hoc addressing the safety issues specifically But maybe member of the ad hoc would The mayor shaking his head I'm not aware of any claim Since I've been here related to injuries on the golf course But that's not to say they could they could happen and we will certainly want to look at a list Of what the risks are and and address them We're certainly on notice now so I just I think it puts us in an awkward position now if we've been told Because i'm not aware of any safety issues that have been out there I totally get the age of some of the bridges and whatnot, but when someone is saying it's a safety issue I think we're kind of compelled. Let's make sure are we comfortable with what is currently out there or do we need to stop Doing something if the potential is someone's going to get hurt Right, I think what we'll need to do and and jim may want to weigh in is that we're going to need to go out and evaluate it ourselves as well and and decide what's uh, what's what What if anything is needed to be done, uh, you know more sooner than later and what uh What does not present a significant risk that immediate actions require, but that's going to take an evaluation Of what's out there? What are the costs? What are our resources? They and I totally get the flying golf balls. That's part of the part of the game That doesn't concern me, but it's some of the other issues that were addressed in that report um And then just on the capital investment the high priority list and i'm making the assumption these are the recommendations Lake construction, um, do we have a lake out there and could someone come expand a little bit more about that? Suggested $88,000 investment Yeah, the the lake construction item is specifically related to creating a new lake for benet valley golf course for for storage purposes Um, right now the storage for the irrigation system is through the creek Um, which I believe has been going on for a number of years and is not necessarily Um kosher with the authorities. However, um, it's something that has been You know sort of going on for some time So we feel it is a a very high priority for the city to consider creating their own storage on site um in order to um You know fill the the irrigation system with the water that you need to distribute on the golf course and um Related to that some of the water is actually leaving the site currently So we feel like there's um a big opportunity for you guys to capture and store your own water Um, you have wells out there that you can use and the idea would be to get benet valley golf course completely Removed from the creek With respect to using it for any kind of storage capacity Um, it would be better for the environment. It'd be better for the golf course You guys would have a surplus of water kind of etcher to use as needed And um, it would also add, you know an aesthetic element to the course as well and potentially The opportunity to create um, you know some interest to some of the holes Okay, thank you Council member Fleming Yes, thank you. Um, I have all the questions one is around the Turning the clubhouse into more of the sports bar 19th hole feel You mentioned in one part of the presentation that the that that Part of the golf course has potential to be a revenue generator for events Is that lost if it goes from being a more formal setting to being a more informal setting? No, certainly not. I think that it's a flexible space and it can it can do both One of the things that that really stood out to us is that It seemed from the meetings that we had and from the interviews that we did that the golfers don't use the event center and restaurant They just leave the property after their round of golf Um, I think that the the building is designed in such a way that the space can be flexible That the section of the event center that is an event center can remain an event center But other sections that were currently or prior to the pandemic being used as a restaurant Could be modified into more of a of a 19th hole or sports bar type atmosphere during the day for golfers And then modified a little bit every evening to become more of a restaurant in the evening I think that that's that's certainly something that can be done um And uh, the space is flexible enough to accommodate that Okay, that's helpful to know the other one is around recruiting, you know, younger people women people of color Uh, I just wonder what techniques are are working and what really when I talk to people who are you know more fit that demographic And that includes people like myself, you know, the there was one huge barrier that they can't get around with just time And the amount of time that it takes to play golf just isn't really accessible to many working parents and younger people So how do we make sure that this is an asset that can be used by a wide swath of our community? And how have you how have you specifically dealt with the time commitment issue associated with golf? Yeah, it's a great it's a great point and and we have often identified that in our own research at ngf That time is the number one issue. It's not even it's not even money. It's it's time availability um a couple of responses to that I think that in general to improve participation from less traditional segments, we have found that programming that is targeted to them Is the number one way to do that? various group programming and lessons and camps and things like that tend to work really well Targeted specifically and in terms of the time availability. I think that Allowing your patrons to bite it off in a little smaller chunks The availability of nine whole rounds some golf courses have been even really flexible in an offering Three-hole and six-hole loops that people can use and you also have a really nice driving range there That can be used for for a little better time commitment. There is a growing segment In golf that of what we call range only participants And that is people who are participating in golf only using a driving range never actually playing on a golf course So that is certainly still golf participation A lot of times they they learn and start to get involved on the driving range And then they can work their way up to playing a three-hole or six-hole or nine-hole loop and then work their way up to 18 holes So I think that through programming and making a commitment having your operator make a commitment to this I think we'll go a long way to address that Thank you. I appreciate it That's member rogers Hi, thank you for your presentation I had a question about the the clubhouse are there No improvements that need to be made in the clubhouse that investments would need to be Put into the clubhouse. Is it just ready to go or was that just not a part of this presentation No, it was a part of the presentation. I don't think there are any major issues I mean it's been closed for a while So there may be some things that you'll have to do to kind of restart it But we did not observe anything that was a major capital investment You know a roof issue or hvac or things like that that that are going to require large-scale investment to address There may be some re you know starting starting back up again because it's been closed for a while And and maybe some modification of space and some interiors that that you could pretty up a little bit But no we did not see any large-scale capital investment that would be required with that building this Uh, correct me if i'm wrong Was there not an issue in the kitchen that would need some investment to fix kitchen refrigerator grading water um Help me don't smile I'm going to jump in there and just say that there There are some minor improvements it will have to make related to ADA compliance And fixing the freezer for those of you who've been on out to take the tour of the golf course and the restaurant There's some minor modifications to reopen The kitchen floor is not a requirement to reopen and get going again. Um, but we do have some other minor modifications um, such as paint and fixing places where signage was attached and Some minor modifications to ADA compliance that can be covered with the current Capital improvement program we have right now. So we're in a good position to reopen on july 1st Thank you That's member mcdonald Thank you for the presentation I do have a few questions if you don't mind clarifying for me The first question I have is have you seen an increase to golf during Covid Because it's an outdoor sport and have you seen that across the board and is there any concern Because of the flexibility of work schedules right now that the revenue that you're you're projecting is based on maybe a current time I think both of your observations are are exactly correct That is exactly why we have seen a a surge in golf One has been that it's an outdoor activity and it's something that people felt safe doing in the early parts of the pandemic And it really attracted a lot of new players Who gave it a try and seemed to really and enjoy it and then secondly has been the flexibility of scheduling And to the extent that that becomes permanent for a lot of workers I think that there's great opportunity for people to get out and enjoy golf and control their schedules a little bit better And I think those two things are that is exactly correct. That is exactly what is driving this little mini boom in golf that we've seen the last two years Thank you. Um as far as the um investment I saw that there was one slide that was about 6.5 million And then there's another slide that's 7 million So are you suggesting that the council consider 13.5 million over time and the initial investment would be 6.5 million With the option of investing another seven I think that's exactly again. That's exactly the way to present it. Yes. Thank you mission critical items and then the other pieces option Thank you. And um How long would the golf course be closed after you start the improvements? If we were to start during the timeline that's recommended Yeah, there's a lot of it depends there. I'll let jeff address that a little bit I mean ultimately you probably just wanted to get it over within one fail swoop To just you know get to minimize the disruption But that means shutting it down and you're not going to have revenue and some some other communities Up to try to do it one piece at a time so they can try to keep some revenue coming in But um, I don't know jeff. I mean how long total do you think? Yeah, I mean Ideally you would do everything at once. It's the most cost effective and time efficient way, but um I can say from experience it rarely happens that way. Um If you were to go all in on this course, um right now and pursue all the improvements And you had a good contractor and good weather and everything. Um, you could probably expect nine to 12 months Um of it being closed for the renovation But if you go with a more phased approach, um, then obviously there's a whole range of timelines that you could get into depending on Whether you want to close nine at a time and and keep nine open for play or you know Do certain items on this list one year and do it the next year That's that's really where a long-term master plan is going to help you It's actually kind of a roadmap Into your future and through that exercise You'll find out, you know, what the highest priorities are And what the phasing of all this work could look like Again in an ideal world you do it all at once and just be done with it, but um, that's not always realistic Thank you, and I just have um one more question and then a comment How much is a membership or a season pass currently and what would be the recommendation? I didn't I didn't see it if I apologize if I didn't Read it correctly I forgot what that number is Pull it out. I don't remember off the top of my head I believe it's about $2,000 Yeah, I was going to say Richard you might be able to correct me But what I have here in my latest list from January 1st, 2021 Is the annual single pass is $1,930 for a couple. It's $3,090 And for a single weekday's only it's $1,150 and for senior week limited weekdays only couple it's $1,840 for annual passes Right Right and there aren't many of them. I mean, I think that the numbers that I was given there's only like 115 total Of these memberships that that are out there in the public. So the vast majority of play At bennett valley is a single single use paid for play Thank you So my only other question is um for those that were on the task task force Did we work with the chamber in any way around this and how to Work on promotion or do we do that typically in this Circumstance and and thank you so much for your thorough answers. I appreciate it I'm going to kick it over to the uh chair of the ad hoc For our response. Thank you. Thank you for the question. We did not work with the chamber The concepts of promotion will be partially dependent on What exactly we do out there and how we improve it when we improve it But i'm sure that that conversation will be taking place when we can offer A fairly clear picture as to what we're planning on improvements and a timeline as well And then uh, they probably won't be won't be the only organization that we enlist for Recommendations and involvement as well because it is a community asset But thank you And I will mention and I'd mentioned at a previous discussion on this My intention is to keep the ad hoc In place up through the new contractor Taking uh effect and then in the past santa rosa has had a standing committee on golf That has allowed for public participation in partnerships with the chamber and other organizations that would like to participate My intention is once we have the new operator in place for some of these longer term issues to reconstitute that standing committee As that avenue for public engagement on these topics Are any other questions from council I think gen the only question that I Have and I know the answer to it But I also know the public wants to keep hearing a response is with the approval tonight Does this keep us on track to have continuity of play at the golf course? I know that that's been the chief concern that a lot of folks have and and actually when I hear the the 9 to 12 month Timeline for making these changes One of the things that I'm particularly weary of is Don't lose a captive audience right that we've been through the pandemic. You have people who've started to play We've seen this increase We know that we have these investments that we need to make so how do we make sure that we don't lose people by losing continuity of play particularly through the new operator, but then also as we talk about the Investments that we need to make in the course Right I I 100% agree one of the primary targets we've had is looking at these two ways of moving forward With a management company that will allow us To provide that continuity of service get as close as we can to within three to five days Hopefully zero days without golf But we're looking at, you know, possibly a maximum of five days without golf t times, but With this management operation and approval of the scope of services tonight, we'll be in A good position to be able to have Continuity of operation starting july 1st Great. Thank you And richard when you've seen other communities go through this approach Have you typically seen One operator that specializes in all three at the same time? Or do you see partnerships where maybe there's two partners that come in with a proposal where one? Specializes in the event center and the 19th hole type of a situation and one opera once the golf operator What do you typically see? And typically both. I mean there there are certainly operators entities out there who who you'll feel confident and have the experience to do all three elements of a golf operation But others may look at this opportunity as unique And recognize that the bennett valley offering is unique and in order to put their best foot forward in their bid toward the city They may look to bring in a more of a restaurant food and beverage type partner To to augment their bid and say well, you know, we can run the golf and we'll help We'll get some help from another entity who can help us with the event center Great. Thank you. Let's go ahead and go to public comment on this item And others quite a few folks in attendance on zoom if you are interested in providing comment hit the raise hand feature on Your zoom function. I'll also look to the chambers to see if we have a public comment here Go ahead. Mr. DeWitt My name is DeWayne DeWitt. I'm from roseland. I'm quite concerned about this whole endeavor It's been a situation that appears to be a bit of a white elephant I would offer full privatization And a private entity to fund everything is the best thing for the taxpayers Right now Mr. Singer had said the city income barely covers expenses He also pointed out that the maintenance budget is not well tracked The thing that was most important to me was he said the city has to ask itself what it wants So with that in mind That would mean Rather, what do the citizens and the taxpayers for the entire city want? Said there was currently 115 memberships That's all in a city of 180 000 people Also said that The funds may Depending upon weather and other situations Cover the expenses that come up A question you should ask before you make any decision tonight is How many people actually use this course? I didn't hear that in this discussion in the sense of On a daily basis on a monthly basis on a yearly basis And how many of those people are Santa Rosa residents? That's important because it's been almost 25 years Since Santa Rosa was looking to do another golf course in the past And this gentleman tonight pointed out that some golf courses have closed Santa Rosa didn't need to do another golf course At the turn of the century The city came forward with an idea that they would do a place to play park And that there would be a Santa Rosa youth athletic field trust that would help to make that park a reality That park is still struggling It has never even obtained its basic potential So you have an entire West side of the city Hoping that a place to play park will get finished up 20 years down the road And here you're dealing with this golf course Which became a problem through mismanagement Of a highly paid city employee So I would really recommend and ask That you reach out to the entire city not just the bennett valley save the golf course folks Reach out do some sort of a survey And say young people are you going to go out here and do this? Give it a thought maybe go home and watch a caddyshack Or happy gilmore And get those young people laughing about golf and they might get on out there Carl the assistant screenkeeper Mentioned he had made a high-bred grass Kentucky bluegrass in northern california sinse mea. Thank you Thank you, mr. Dewitt And I will respond just really quickly whenever we do an approval for any park or any amenity for the city We do reach out to everybody including our youth. So I do want to just make that clear I'll come back to andrew followed by steve on zoom Yeah, this is andrew smith One thing I did not hear tonight On the combining of the golf course operations with the restaurant Did anyone look at the situation with windsor? Do they have a single vendor for both the golf course and the restaurant? And then they subcontracted out for the restaurant I know my wife and I go there periodically It does not seem to cater to the golfers And I will make a comment that you know most golfers don't really use the The restaurant when it was open other than getting some drinks and everything So as anyone looks at what windsor is doing has a reference point. That's number one I understand the need to invest and I think that's great because it's lacking We just can't drive up the cost to play too much. This is a competitive business And there's lots of good public golf courses around real nearby So keep that in mind as far as the trees issue A tree is a part of then a valley golf course and they've grown up and It's like a forest out there. You just learn to deal with it But I haven't had any issues or seen issues of people being hit by golf balls I know time is of the essence But I would hope you would look at the windsor situation What they're doing to guide you through this. Thank you very much Thank you. We'll go to steve Yeah, thank you Mayor rogers and the rest of the city council appreciate the the presentation and I just like to reinforce the The community here citywide and as well as other Members of other cities here that are appreciative of the asset that The city of santa rosa provides the public This the the benna valley golf course is an amazing asset here in our community and The use by I think all members of the community old young and new golfers Is is something that the city needs to support along with the other Amenities that the city has you know with the the parks the the swimming pools It's it's it's a part of a comprehensive community outdoor ability to to use the the beautiful Um environments that we enjoy here. I appreciate the The input from From richard and and jeff on on improving the golf course and I think they're dead on With their assessment of the irrigation system and drainage as the primary needs for the to really improve the course out there I think that's the the biggest asset that are the biggest need for the asset um And I uh, excuse me I hope that the city approves this this proposal and moves forward with um golf operations and We can figure out a way to To integrate the the improvements with continuing play. I think that's a pretty easy thing to do out there I think the the folks who play out there have been used to the Struggles that our existing maintenance staff have gone through to try to keep this this course operational and and frankly have done a fantastic job of With bubble gum and bailing wire to keep that that golf course as playable and beautiful as it is And I will say for the the restaurant operations The the patio out there is the best sit in sonoma county You sit out there In an afternoon like we had this afternoon and if we don't utilize that asset for the entire community Um, we're wasting the asset that is underutilized at this point So I think getting that off the restaurant operations back up and running and optimizing them for folks who Golf and folks who don't golf. It's a it's a great setting and a great place for us to enjoy Our community and I hope that there's an opportunity to Bring in folks with the expertise For restaurant operations for event operations. I think that's a good place to bring that into into play as well So I appreciate your time and thank you All right. Thank you steve. Do we have any pre-recorded voicemails? We do not mayor. All right. I'm going to bring it back to council Richard one of the questions that was asked was specifically about looking towards Windsor And lessons learned from that golf course. Can you talk a little bit about what your process was and what you learned by looking at theirs? Yeah, I didn't look that closely specifically at Windsor We looked at several others and there's a lot of different mixes of how These things can be run, but I think the primary finding that we came up with is that Focusing that a food and beverage operation at a golf course should focus on the golfers That's your primary source and I think a good operator a smart operator is going to do that And to make sure that the golfers are happy and comfortable and then if there's additional revenue they can pick up with some other Events or restaurant activity and things like that They'll do it But the priority is for for the golfers and I think that that's really the main part of our focus on in our recommendations And mayor if I could chime in I have had conversations with Windsor operators and they concur with Richard's point which is the restaurant even though they attend and they try to support the Golf operations and the golfers themselves It is just it's just not the place that they're interested in going either during or after The round of golf and so While I know that there's interest in trying to make that convenient that that's the discussion that I had with Windsor's operator All right. Thank you so much Jason and thank you for your work on this Uh councilmember Sawyer, let's put a motion on the table for discussion Thank you mayor So i'm going to introduce a motion to approve Let's see hold on a second To approve a scope of services for management of bennett valley golf course and number two authorized release the request for for proposals RFP to solicit for a single operator management organization to operate and maintain the bennett valley golf course And restaurant and three to approve and review To approve the review committee composition And for delegated authorities to the city manager or designee to further modify the scope of work and or the rfb process And composition of the review committee provided such changes are consistent with or do not otherwise conflict with council direction That's it We have a motion from councilmember Sawyer The second from councilmember mcdonald Do we have any discussion on the item? councilmember mcdonald I just had a question if we reached out to the santa rosa city schools to find out if they had golf teams at any of the High schools and what facility they currently use Or if they would be interested in working with us on on something on the bennett valley golf course for their golf teams Well, it's a good question. And I I think that you know once we have a A company in place that's looking to Help us move forward in the reparations of the golf course You know with there as a you know the management company themselves Would be very interested in I would believe in furthering their visibility as the golf course's visibility and and coming up with creative Possibilities like you just mentioned to increase increase play at the golf course. So they will be That's part of the reason to have a management company Is they will have Good ideas not, you know, not unlike the one you just mentioned to increase play at the golf course once the reparations are in place And the management are those reparations And I'll also share in doing outreach and talking with neighbors The stories that I heard that were the most impactful were when Parents were telling me about how important it was to their kids to be able to play there And that if particularly when one of the things that we had talked about was potentially moving it into an executive course To make it shorter and faster to play that would make them ineligible for a lot of Hosting of other high schools and their own high schools to play So that was one of the big concerns that I heard repeatedly from folks was Make it accessible to kids make it accessible to our high school youth and give them a place to be able to play So I do want to share that And if I could mayor, um, I would like to Especially thank before we take our vote Um, because the work was in place Um, Jen and her team for coming up with a scope of services that was amazingly comprehensive. It's a it's a very well thought out um, and complete Um document that will help guide The selection of a an operator at the golf course. So, um, thank you, Jen for and and Jason as well I mean, there are so many people involved in the my the ad hoc committee. Thank you for your diligence And meeting to to help guide the this this process And to save the the bennett valley golf course organization as well that represent Not only the people in in bennett valley, but city-wide That were, uh, heavily involved in Helping to guide the decision making. Um, so no small amount of community involvement there and the national golf federation recommendations as well appreciate their thoughtful recommendations and their challenge to identify those Issues that are most important To rectify as we move forward. I think that's being able to prioritize is going to be very very important Um, and having a plan in place Um, it will be equally as important and I look forward to that as well Thank you councilmember. Any other comments Councilmember rogers I have a question So Let's say this is approved tonight um And the rfp goes out and then they find someone at the Funding the money doesn't quite Make sense Um, then what happens? Well, I would say that we we do have a bit of funding right now in the golf course enterprise that we'll be looking at uh going forward and We'll have options to consider on how to report, but there will be Um, we will be looking at it comprehensively And I think it gets back to that question that richard asked on as a city. How do we move forward with this? Do we keep it rolling or do we? Um, do we close it and you know our recommendation as well as the bit of valley golf course is to look at keep it going Look at keeping it going Certainly the higher Cost of improving the golf course. We'll be coming back to the council with options on how to fund that And I think it's a it's going to be an interesting discussion on how to move forward and I know that Richard and his team have already done some early evaluation on how to fund those larger Um, larger construction issues, but as far as operational means, I think we're looking at a smaller um A smaller dollar amount moving forward and I think it's something we'll be able to consider as we move forward and make those Make those considerations at that time But in order to get there we we've got to have we've got to get started with the rfp process And I don't know for sure if you have anything else to Add as far as your early financial analysis so far Well, I think the only thing I would add to that is is is in the way Council councilman's question Is there short term and long term implications of that? I think short term It looks like you've got it covered That you should be able to deal with the transition to get this up and running on july 1st But longer term, you know, if a year from now two years from now three years from now You're operating with your management company And the city is taking full control of bennett valley and you find that you're not operating profitably Then I think you're gonna have to you might have to revisit this at some point, you know down the road as to how you're running it Um, we project that you will be able to do it profitably But it's uh, it's a tough business and you're at the mercy of things you can't control like like I mentioned earlier So the there's always a possibility that it may not work out, but short term. I think you look covered long term It's just a wait and see So through the mayor councilmember rogers We're here Um One of the things that we could look at is doing alone from our general fund But at this time we don't have a way to pay for this I know So the rfp goes out, but nothing is signed until we actually Have a way To to fund To fund this Right the rfp will go out and we'll we'll receive the proposals back rfp's standard As a routine basis Do include a provision that all proposals can be rejected Um, if we got to the point where we received the proposals the proposals did not pencil out That would be an option. Um, we would be also looking at what financing um at my understanding from um From gen is that we will be bringing that separately kind of the funding element of this all To you. Um, and I don't know the timing how that You know what the exact timing of that in in connection with rfp responses And if I can if I can help out as well, we're we're talking about uh, two different things One is the rfp for the continuity of services at the golf course That's what we're talking about tonight the other and I think the question's getting conflated Is the seven million dollar price tag for the immediate needs and then the potential additional six that were in there Though those are separate from this conversation about the continuity of services though could be accounted for in the rfp What I heard from richard and what I've heard from the team consistently is With the funds existing in the enterprise fund We we are fairly confident about the transition into a new operator But then the long-term aspects or the long-term investments. Those are what we'll have to talk about either through The way that it's managed or Other types of funding that comes from the city Thank you So when you say that we have the for the for the transition Does that mean that we have the? Uh 6.5 million dollars No, I So we've got uh You're saying it's it's two different things But for me it's the same thing if i'm putting out a rfp That's like me going and looking for a contractor to do work on my house And I know I don't have enough money in my bank account to cover the the contractor And so for me I look at it. It's all connected Well, I think part of it The list of improvements that need to be made One have not been signed off on by the city So as the city attorney said she'll probably need to have folks from the city go out and do some of the assessment as well And then we haven't prioritized it as a council either. So for example the recommendation about not being able to see Uh onto the the next course over the next hole over and the potential of not knowing to call for In the in the meantime when I know tom's on the course I'm just going to assume that I'm going to hear for and keep my my wits about me That might not be the top priority of what we're going to invest in so we haven't had that conversation yet What we're talking about is keeping the course Open and accessible with a new operator and then talking about a long-term strategy after that to make the investments to make it a better course Right now it's a functional course It does need irrigation. It does need either other upgrades, but right now it's functional I I was just playing it not too long ago. And so that's kind of what that's why I'm saying it's kind of two separate conversations I do see that alan I do see that alan is waiting to be promoted as well. So he might be able to weigh in And and mayor I could offer if if possible Some additional discussion as well I think one of the comments that Richard made early on is is revenue associated with golf play And with operations of the restaurant and event center equal roughly about four and a half million dollars annually That's the fund source that would end up paying for the maintenance or for the management contract That we would like to solicit for right now That's irregard irrespective of future capital investment, but from an operational perspective It's the revenue stream from golf operations and the restaurant operations and event center that would pay for the management company's Cost of providing service But and if I may add on to that the well what we could do with this under this option Is that it provides us the time To allow us to figure out what a financing plan would look like how we could Move forward from either a financing standpoint or through a loan standpoint, whatever it may take in order to do that Yet still maintain the operations going at its current current way So it buys the city some some time to figure out the the more longer term on it Thank you Is there any more council member sire? Thank you, mayor. I'm a couple things First of all, I don't think it is necessarily fair to Compare the future Of this golf course and its operation with the past We have a major opportunity here We have funding available to Begin part of the work We have an obligation as an enterprise fund to make this asset fully sustainable Independent of the general fund Might there be some Some play in that Temporarily yes potentially that we may be looking for Alternative funding, but also what alan mentioned was that there are opportunities there But we are we are we have an obligation that this be a self-sustaining property And asset for the city because that as an enterprise fund that that is the nature of it And that we will endeavor to do that and it according to the national golf federation recommendations They believe that that the the future Is bright for the golf course, but not inexpensive in especially in the in the short and mid term But we have to look to the future and Santa Rosa I think is We'll we'll be looking at this asset differently after the repairs are made and the The community has full use of the course again Regardless of how we have to phase it if we end up phasing it which is probably what we would end up doing But I just I think it's important not to look back At how it was run before and and and the lack of profit that came to the city That is part of what we are looking to change that is part of that is the dynamic and the paradigm that we are looking to change with this With these recommendations So I think it's you know, it's we have to be you know, think boldly about this golf course It is a major asset and I don't think anyone would argue that But we need to We it needs investment. It has there's a lot of deferred maintenance And that was part of the A lack of management and oversight at times That we are trying to correct that is that that is our task And I'm I'm hoping that it that we that the council gives this asset an opportunity to shine any other comments Go for it councilmember Um, so I've been out to the bennett valley golf course and I cannot argue that it is a very beautiful asset that We have um here at the city um But I also can't can't argue when I look at the price tag that that is very frightening for me knowing that um We have departments that we need to restore to full staff capacity um that we can increase our recreation staff and have More programming that we have roads that need um improvements around the city um that we need help with our um Our unhoused residents there there are so many Things that we need to do Within our city. So I I am very concerned when I see something with such a high price tag um And I look at those dollars and where they could just go towards other things within our community or other projects Um within our community that to me Will touch and reach more people That live within our community that live in the city of santa rosa. So I think that ad hoc for all the work that they have done And I I think the groups within bennett valley that have been showing Their passion and I'm sorry for my my line of questioning Sorry, not not so sorry, but um like for my line of questioning But I just I'm looking at the price tag and it's just Like it's a lot when I'm thinking of all the other things that we can do in our community to help so many um So many people So that is uh my line of questioning and why I'm asking the question is because I don't want to put the cart before The horse and us not knowing and then we will have to figure out how we're going to pay for something When we've already gone so far down A road so thank you House member mcdonald Just for clarification under fiscal impact for the staff report I see that there is no fiscal impact on general fund As far as we moving for us moving forward on an rfp process and that will not have a fiscal Impact at all in the general fund and that there was a revenue Due to cell phone towers of $50,000 a year that's currently coming in to general fund if i'm not incorrect, so While I really appreciate your comments Council member rogers I do think that it's important for us to move forward To the on the rfp process to continue to get the golf course up and running And at a later time we'll be able to come back and discuss the improvements and how we would be able to fund that Through a different item agenda item if i'm if i'm reading this all correctly So thank you And jason did you want to jump in there? Okay any other comments Mr. Vice mayor Thank you mayor Whether whether we realize or not the decision To fund and fix this project was made Probably before legends was introduced into the property uh The reality is That we as a public entity created this issue And I think that we're morally obligated to fix The issues that exist on this property Irrigation being one of them and I remind folks that This is indeed an enterprise district or an asset Unlike a park We hope that it generates funds Makes revenue And i'm reminding my father's words when he says If you don't put in money Don't expect to get money Rosalind is a prime example of that And thinking of housing and thinking of all the needs that we have sent roses in need There are 175 acres of prime real estate land there That can easily compensate any investment that we make today or tomorrow I don't want to see real estate developments on a gem But ultimately We must show our residents of san rosa's a whole That we were willing to go the extra mile To achieve a yes And that is why i'm confident in the investment that must be made for this project. Thank you Thank you councilmember All right, madam city clerk. Can you please call the vote? Thank you mayor Councilmember schwedhelm. Hi Councilmember soyer. Hi Councilmember rogers. Hi Councilmember mcdonald. Hi Councilmember fleming Vice mayor alvarez. Hi Mayor rogers. Hi that motion passes with seven eyes Thank you council So we let's do a little time check here at 6 30 I do want us to get through item 15.1. That's the first of two public hearings tonight Let's do that Take a quick dinner break and then come back for item 15.2 Just want to remind folks we do have to make sure that our public hearings begin Prior to nine o'clock. Otherwise, we cannot hear them. So let's get 15.1 See where we're at take a dinner break and then come back for 15.2 Public hearing item 15.1 is a resolution authorizing filing a grant application for fta section 5310 funds for purchase of replacement a da pair transit vehicles And this is a continuation item from february the 1st 2022 Oh, there's been a change in them and staff member Deputy director deputy director ead will be presenting the The report Thank you. Actually, there there is a little bit of a change there Yuri closlin our transit planner will present the item tonight, but I will be here as well to provide any additional Information that's needed. Sorry about that Thank you, rachel Mayor council. Thank you for your time We're here tonight for a public hearing and resolution authorizing the filing of a grant application for fta section 5310 funds for Americans with disability act Basically a da pair transit vehicles next slide these this grant is a It's a federal grants federal trans administration section 5310 program. It's authorized under title 43 The funds are to improve mobility for seniors and persons with disabilities It's administered through caltrans. So caltrans is the recipient of the 5310 funds and is responsible for administering these funds next slide So the 5310 grant has two project types There's the traditional which is funding of vehicles or equipment and then there's the expanded which Is as cool as to kind of expand the pair transit services provided the city is applying for the traditional program Um, there are other community organizations that historically And and for this round of grant that that are seeking funding under the expanded program Here at city bus, we do continue to look at those funds as a possible source for different programs and as we kick off the short-range transit plan process Here in the summer we'll we'll be seeking the public's input on Different services we can provide which some of those may be able to be Funded in the future through the expanded program but for tonight. We're talking about the traditional program next slide So the traditional application process Requires public agencies like ourselves to certify that there are no other nonprofit agencies readily available to provide The proposed services readily available means willing interested and capable of providing the proposed services at similar cost To the same clientele same service area With the same hours of frequency and an equivalent level of service And next slide So just to quick on what the pair transit services and what what these vehicles would be used for so Santa Rosa pair transit is essentially a required requirements the federal Federal transit administration essentially all Transit agencies that have fixed route buses are required to provide pair transit services within three quarters of a mile of this Of that fixed route and these are for people who can't all the time access city bus The services provided with city owned vehicles and city contracted operations Um other nonprofits may competitively apply for the funds in the traditional program even if not replacing our pair transit services Historically we have sought these traditional funds and in 2017 we asked for five vehicles and we're awarded for 2019 we asked for seven vehicles and we're awarded one And and now we're seeking Some of those seven vehicles in this application process next slide So the vehicles that we are requesting our our Gas vehicles And they're not electric. So we want to make sure that we address that concern as city buses leading an effort to Build chargers and electrify our fixed route fleets the the state requirement to start purchasing Fixed route vehicles that are electric does not apply to the pair transit gas and vehicles In 2026 this this may change but currently there there There are no vehicles that at least that that are available that are available to use federal funds That are electric vehicles so the electric vehicle market is quite limited and And we're still waiting on our infrastructure to build so there's there's a number of unknown factors But as we in the next round that we seek for a pair transit vehicle replacement we expect to to take another look at this next slide So we're holding this public meet public hearing to meet the federal 5310 requirements determined if any private nonprofit is readily available to provide pair transit services within the city within the city We're ensuring that nonprofits within santa rosa have been notified of this opportunity and are able to comment on 5310 on our application We've published a notice Of this public hearing in the press democrat We've also directly emailed All the available The list of nonprofits so we're aware of that include 35 nonprofits and governmental organizations letting them know that this public hearing was occurring and that we are seeking For these vehicles And and just to date Staff have not received any correspondence that there are not that there are any nonprofits that are available in range to provide this service So we're we're also so we're also seeking that beyond beyond the public hearing We want to seek that that the city manager or designee is Authorized to execute about a grant application with caltrans for the for the FTA and such a 5310 Program to purchase these five replacement EDA pair transit vehicles Next slide So the benefits, um, you know, there's the community support community support service. This is the the the pair transit service provides trips for many day programs and Many many services as well as individuals To date we have received the city's received eight letters of support for this application including some of the very well known Agencies in in Santa Rosa including the robom center for the of the blind chops team team club and Catholic Charity Center here This this grant will allow us to modernize our continue to modernize our fleet The majority of the grant majority of our funds are grant funded and this grant covers the majority of the costs of the vehicles And we just continue to invest in and sustain infrastructure here at the city Next slide So the recommended it is recommended by the transportation and public works department The council in the one all the public hearings determine whether any nonprofit is readily available to provide pair transit To the city and to by resolution authorized city manager or designee to execute and file a grant application with the California Department of Transportation Caltrans under federal transit act section 5310 FTA seem 90 70 got 1g to purchase five replacement avian care transit units With that you take any questions Great. Thank you so much Yuri So I'll I'll start with just a couple of questions particularly around the electrification question What is the timeline that we're talking about from submittal of the grant to award To purchase to actually seeing the vehicles on the road great question our Our 2017 vehicles We got on the road about three years after the award so So that's I think that's that's you know that that was during some covid related issues But I think three years is an approximate time frame and With the proposed upgrades that we have to the fleet yard Will the electrification Capacity have increased enough to potentially have these vehicles At this point, you know that the the procurement options that we have for these vehicles do not include an electrific electric Paratransit vehicle these are take you mind these are smaller vehicles than our than our larger 40 foot And the kind of state focus is and and and the availability of vehicles on the market Are really focused on these larger vehicles We have committed to having nine Electric 40 foot fixed route vehicles in place by 2025 Um, and that's going from zero right now Uh, you know, we have four on order, but so including those four five additional vehicles Um is is the commitment that we have Uh, agreed to Does that answer your question? Yeah, and you got to the core of where I was going with the the question is it because so we're not Proposing the grant for electric ADA vehicles Largely not because the city isn't trying to electrify our fleet, but because there's no option that's available currently in the marketplace Correct. Yeah, the the vehicles of the smaller vehicles that require that have the Under this grant would require the federal testing Those vehicle the the the size vehicle does not has not gone through that testing process Okay, that's really helpful. Thank you And if I could just chime in mayor, I just want to add, you know, one one thing that is a potential A plus is that, you know, these vehicles have a much shorter useful life than the fixed route buses So fixed route buses we're replacing every 12 to 15 years these vehicles. Their useful life is only five years So, you know, these vehicles are purchasing now where we don't have that option to purchase electric vehicles We'll have a much shorter time frame to be back again to replace them and potentially then be In a position where the market is providing, you know, a federally altuna tested product And we will have further developed our charging infrastructure to be able to effectively charge them as well So, um, you know, we'll be we'll be we'll have a chance again Sooner than we do on the fixed route side to replace these vehicles with electric Great, that's really helpful. I appreciate that. Thank you, rachel and urie. Let's see if there are any other questions council member Fleming Thank you, mayor. The mayor asked the majority of my questions, but the the last one is Is there a federal testing program in in the work so that Because what I would hate to do is be here in five years again Is already giving me heartburn to buy more gas-powered vehicles period so am I going to be Doing that again in five years I know there are a number of Vehicle manufacturers that are waiting to get on to the altuna course And there are some that have been through some of the early stages of that testing And then there's there's and then there's there's also the procurement mechanism. We typically use the states Contract to that they've already that they've procured through and so then that that process also has to To There has to be a new bid opportunity in which those manufacturers are able to put Their electric vehicle on that bid and more of us to buy it. But yes I I At the conferences you you see the manufacturers just just waiting to line up to get their vehicles tested and You know trying to get Get on to the bid so I don't expect we'll be here in you know, we have one Fair transit vehicle that Is it's kind of the next Next in line for purchase that one may may not be able to get it with that That particular vehicle, but I would accept expect in the next grouping of vehicles You would you would definitely see it. Um But we we will say um Um, you know a breath of any New developments in that field for sure. Thank you so much Is there anything that we as a city can do to make sure that The vehicles that do meet the federal testing guidelines do land on the state procurement list In terms of advocacy Yeah, I'll take that one Yeah, for sure, you know, we're working very closely with our industry association on on these issues around electrification one because of our our interests along with the councils and climate action but also Because we all are subject to the state mandates around transit fleet electrification that as Yuri mentioned extend To paratransit vehicles effective as soon as 2026 and I was going to mention That's one reason why I expect with a market the size of california and the thousands of paratransit vehicles operating in california You know, I think we're going to see we're seeing a market response to really want to provide those vehicles as an option Um to to meet that mandate But what we are certainly doing our part working through our statewide industry association, uh to promote Pushing the envelope and getting those vehicles available and we are seeing movement at the state For example, there is now the state contract. We're using to buy our 40 foot buses That's that was uh led a couple years ago now. We're that's a mechanism that's available on the fixed route side And uh, we know there's work underway to put together, uh, you know a statewide contract for uh Paratransit type vehicles as soon as as the market can provide the tested, you know federally approved Uh fleet so so I think you know, we're very active in that and um can continue to uh to work through Our connections at the state and with our industry association to promote Moving the needle on that. That's great to hear. Thank you to you both Any other questions from council council member mcdonald? Well, my question was around, um, you know the conversion of school buses right now as an initiative that's being proposed And so I wasn't sure if this is a same type of Vehicle or if it's it's completely different than a school bus or if there was grant funds that we could potentially apply for later on down the road um to actually convert Our uh gas to an electric vehicle or if it wouldn't even be appropriate. I'm not sure Yeah, it's um, I mean there there are just to be clear. There are Um vehicles of this size that are have aftermarket Electra electrification to them that the in this particular funding being better FTA funded there's There's this this altitude attesting is required and then to to to in order for us to purchase it has to be on a on a contract that is That meets federal procurement guidelines. So those those two pieces limit us We we could go out. Um, that's you know, it is feasible We haven't looked into it in terms of that five-year time frame and trying to get a vehicle You know You know converted to electric But it's it's partly because that useful life is so short For the vehicle that that uh, we we typically Would recommend that we just wait till that useful life's up and then see how see where the market is Because for like school buses, they have a much longer useful life Um, and and so do our 40 foot buses that like Rachel said they're you know We keep them at least 12 if not 15 to 18 years whereas these are five so I think those are some of the Factors that we're looking at but Yes, all right Let's go ahead go to public comment. This is a public hearing. So I'll go ahead and open the hearing If you have a comment on this item hit the raise hand feature on zoom I see no comments. Do we have any pre-recorded voicemails? We do not mayor. All right. I will close the public hearing bring it back for a motion from councilmember fleming Thank you. I'd like to move a resolution of the council of the city of santa rosa authorizing a grant application for federal funding under the federal transit administration section 5310 49 usc section 5310 program with the california department of Transportation and waive further reading of the text second So we have a motion from councilmember fleming and a second from councilmember rogers any additional discussion All right, let's call the vote councilmember schwedhelm. Hi councilmember soyer. Hi councilmember rogers. Hi councilmember mcdonald. Hi councilmember fleming Yes, vice mayor alvarez All right, mayor rogers. Hi that motion passes with seven eyes All right. Thank you so much yuri and rachel Let's go ahead and submit that grant and council. We will take a quick dinner break We'll come back at 7 30 with item 15.2 Welcome back. Madam city clerk. Can you please call the roll? Thank you councilmember schwedhelm here councilmember soyer here councilmember rogers councilmember mcdonnell here councilmember fleming Vice mayor alvarez Mayor rogers here let the record show that all council members are present. All right. Let's go to item 15.2. Please Item 15.2 is a public hearing on fiscal year 22 23 budget priorities My apologies Sorry, alan The presentation will be delivered by chief financial officer, uh, alan alton And and i'll cut him off really fast as well and say congratulations to alan And thank you for stepping up into the cfo position You're very welcome. Thank you for that. I appreciate it uh, mayor rogers and members of the council the item before you now is a budget priority public hearing for the fiscal year 2022 2023 budget Next slide please So to foster public engagement in the city's budget process And to be consistent with the city charter. We are requesting that the city council hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming year The charter states that this public hearing must occur Before council goal-setting process And no later than march 31st At any point the public can submit input written input on the budget online at usrcity.org Slash budget comments Next slide please So this hearing essentially kicked off our budget process We will do the goal setting next week on february 24th and 25th departments are currently developing and inputting their budgets and the The city manager and the cfo will review those in council will review the department budgets through our normal two-day budget workshop study session in may 10th and 11th and then We'll have the draft document of the fiscal year 22 23 budget available to the public june 6th with the adoption hearing held on june 21st Next slide please So with unless there are any questions of me or other staff, we would request the mayor open the public Thank you, alan. Let's see if there are any questions from council members before we open the public hearing and hear from the public Seeing none We'll open the public hearing if you're interested in providing comments on budget priorities leading into our Goal setting meeting next week. Go ahead and hit the raise hand feature on your zoom I see no hands. Do we have any voicemail public comments? We did not mayor Okay, we will go ahead and close the public hearing then We do have ample opportunity to continue to solicit input from folks I'd encourage council members to continue to talk with your districts as well And when we have our goal setting next week to bring those ideas and those priorities forward Are there any additional comments from the council? Okay, thank you alan that was quick If we appreciate the presentation Let's go back now to item 14.3 Report item 14.3 is appropriation of funds for one-time programs An approval of limited term media service services technician for three years The report will be given by chief financial officer alton All right, major or mayor rogers and members of the council This item we can go on to next page, please This item is the culmination of several city council study sessions and public outreach Where we have discussed the funding of programs with one-time money initially we Discuss programs of PG&E settlement funds Beginning back. I believe it was in the fall of 2020 And then beginning in july of 2021 we included American rescue plan or arpa funds Programs in those discussions So far the council has appropriated or committed 88 million dollars of PG&E settlement funds major initiatives in the city Including fire resiliency projects fire recovery projects Contribute Contributions to the renewal enterprise district or the red Contribute our contributions to the rose lawn library and and the commitment of fiscal recovery funds in the general fund to Secure the the general funds fiscal stability moving forward This left approximately or this left seven million dollars available for programs The projects in this item are those that receive consensus to move forward at the november 30th 2021 study session Admittedly this item does not go into detail of those programs as we did on november 30th or in previous study sessions the council provided us with What seemed like good direction to proceed with these programs in november and this item here basically Or formalizes the two spending plans With the council asking to appropriate the funds For the arpa programs. I did write out a more detailed spending plan which was Provides full of detail of the programs And that was attached to the staff report and will be included as Potentially included in our reporting going forward with us treasurer Next slide please so for the our public funds staff reviewed and presented council projects that would be eligible And would fit within the city's total funding allocation Which was about 34.6 million dollars We had a working group of eight city staff From different departments and different disciplines They reviewed the project with an eye toward diversity equity and inclusion As well as sustainability and impact on the economy Especially for those impacted businesses and individuals Based on discussions at the november 30th study session We added the construction of the rosalind community center at 10 million dollars to the list We made the funding fit by removing the fiber backbone project that was not yet project ready And removed the kovat 19 testing programming As we are currently being reimbursed under the fema program, which is providing 100 percent reimbursement And we also made some minor adjustments to the third year the homeless services Budget to bring us within the total allocation amount So of the amount allocated to the city of 34 million six hundred and thirty seven dollars four hundred and sixty five dollars six thirty seven four sixty five We are at 34 million six hundred and thirty seven dollars The program funding for the solid expenditures of ARPA funds must be spent by December 31st of 2026 Next slide please This is a visual representation of how the ARPA spending dollars are Allocated through the different types of of broad program definitions that ARPA gives So they're not necessarily the ones that that that we use as we were going forward But it does it's it's when we start tolling up and show it as In a pie chart And basically what you're seeing with this is that the majority of our funding is going toward Social programs out in the community Included within the services for Disproportionately impacted families is the construction of the rosalyn community Center Next slide please So in the the next few slides I list out the the programs that were included within the plan That you saw on November 30th So under that broad category of services for impacted families We have the after school programs at affordable housing housing site This is where we were We would Do programming within the the burbank housing Sites there Expand the recreation summer program. So this is going from four programs the six programs and I believe It would help serve an additional 250 youth There's the guaranteed basic income program which we will partner with snowman county and funds would go to Families within Santa Rosa and within the qualified census tract There's the children's savings account, which is a 529 plan run by First slide And in this program there there has been some Discussion about this one. We were able to confirm that it does work Uh, it is it is Eligible and in even better in that Because the families that would receive this funding Would be considered beneficiaries Once the sub recipient, which is first five distributes our funds To the community Then or to the eligible families within the community It would be off our books. So that would be one that we would That that we would be done with from our accounting And we were able to get this confirmed from treasury There was some question of whether If if the the family didn't use it for whatever reason Down the road or if the funding existed beyond 2026 with With this count under the ARPA rules and we were able to get the Clarification that it would so we're we're good to go with this Youth immigration attorney This is an attorney that would help Children move through the immigration process And basically support them specifically And then we talked about the rosalind community center. This would be $10 million construction of a facility at the At the hernan avenue side in in In rosalind and that would be combined with The library and And the fire station. So it's a grand project there. This is one one part of it Next slide, please So we also had a number of services allowed under our books for unhoused individuals There's the state parking with wraparound services And this uh, as I know with the astros, this is actually previously approved and appropriated by the council But i'm including it here. So it's officially part of our spending plan as as we go there and we have it in one long There is the The ability to fund our homeless services programs through arpa Through that so there's about nine point almost nine point five million dollars there that should do about Easily two years and into the third year of homeless services Uh Homeless services and then we have a samuel jones hall capital project. This is to install more permanent bathroom and shower facilities and other capital projects at samuel jones hall and mechanics And then I apologize. There's an error on this slide when we talk about behavioral health services That is really just a header That's it the 1.5 million was left over from another slide so you can disregard that Under behavioral health. This is it's kind of a Probably not the best Way to describe our n response unit, but it does it does Hit a lot of those characteristics. So that is the uh the funding for that which I believe is would bring that to a 24 seven operation and then uh next slide please Then we have Services for impacted businesses. So we have The small business tenant improvement program And the child care facility grant these are grant programs. So Once the money is granted away it does come back to the city which falls within arpa Guidelines and this allows for Us to be able to have businesses provide tenant improvements to help in Lighted area. Excuse me. Let me find my notes here Because staff did a wonderful job describing this it it's the The tenant improvement part is an investment for commercial retail buildings with storefront businesses uh encourages retenanting A vacant site to encourage economic development and avoid reduced blight By enhancing the physical appearance commercial viability And of course, we are targeting the qualified census tract areas for this to fall within arpa guidelines and then the child care support program this is and We're adding on to an existing program that we started under the Initial coded relief funds that came out And basically this will also be administered as a grant We'll include an emergency fund component to provide faster Easier access to funds and address cat catastrophic Events as a result of flooding or other unanticipated emergencies and again these would also be For use within the city limits Focused in the qualified census tract And finally we have the arpa program support Which We have been able to use To provide guidance and not only the eligibility of programs But now moving forward will be the reporting And uh and other works made sure that we are within guidance With my understanding of of some of the other federal programs that we've done these types of programs with Uh, there is a significant amount of reporting that that is required and to have somebody provide Subject matter expertise in Providing that type of reporting is invaluable to us next slide please So as with the arpa spending plan the council at the november 30th meeting provided consensus uh to move forward With certain programs and to add additional programs as a list So those two programs Where the down payment assistance program that we determined wouldn't be arpa eligible And then a local match for funds for vegetation management grants which promotes fire resiliency the council identified three programs the South santa rosa specific plan the uh rosalind creek park project and board and convention uh commission member siphon as programs that could be replaced To add in these other uh those other two programs The the down payment assistance program is about two million dollars With the vegetation management Local match at 1.225 million Unfortunately the addition of these two programs that the total spending plan Over the seven million dollars of available pgne funds However, unlike the arpa funds where there's a strict allocation cap in the case of pgne overage It means that you would just draw from your uncommitted general fund reserves to cover the difference And given the true one-time nature of these programs That would be a reasonable action to take Next slide please So this is a visual representation of how these programs since they A lot of them are focused within the city organization although some do go Out into the community but the management management of these programs is split within a number of different departments So even though I may mention that that that one may be part of community engagement or hr or Like that it's actually impacting a number of of uh departments within the city So in case like say the equity training or public records management or translation services Those are going to impact while they may be managed in one area. They're going to impact The uh the whole organization Through that Next slide please So these are also the Uh programs laid out. There's more of them with the pgne. There's a bit smaller dollar value To make up the seven or eight million dollars worth go through them Briefly so we do have the translation services. This is for oral and written translation and uh, this is meant to be a Um A starting point for this we know the translation services are needed not only uh at the for council meetings and for other meetings and for Notices throughout the city It's right now is so spread out that trying to come up with an actual cost of it was difficult We estimated this I I would imagine that this is probably going to last a couple of years that would allow us to Uh develop a better budget for this going forward um We have the youth council uh that will um Be uh Foster youth engagement within the city we have The enhanced infrastructure financing district. This will uh help us with Doing that within the downtown. This is for consultant services there There's an intern program That that will hopefully allow us to get uh more Foster More interest in working within the city utilizing Schools, I believe As I fumble my way through some of these here I'll let you know that we do have staff that it's ready to jump in and they're probably kicking me virtually under the table right now We have community equity uh capacity building That's through our community engagement Program, and then we have city staff equity capacity building that is more of an organizational City organizational program, which is led out of our dei office within hr the next slide please I'll lay it up. We have dei spaces, which is our community engagement program that would allow for uh spaces in the community uh for for people to uh Have safe spots to come together and Come together There are the equity plan Prioritized record our recommendations from the city Uh, so this Is three hundred thousand dollars. We're not sure exactly what those recommendations are because this is a placeholder for that There's budget for the community empowerment plan, which was Part of the community engagement budget that did not have a budget associated with it So this provides that We had the uh plan check and inspection contract services and planning and economic development Uh, this addresses Uh bottlenecks, uh in that side And then we also have the fire plan review contract services that's on the fire side Of planning and economic development at five hundred thousand dollars We'll have an equity data dashboard that for fifty thousand that would be run out of Uh, again out of the dei group there that will allow the public to see how we are doing Meeting our equity goals We have the public records management upgrade on the next slide And this will allow us to upgrade our ability to do public records Request and things like that. This is a huge draw on staff and the number of different departments Um, implementing trusted system is a security measure with it uh, we have The fire inspection database will allow us to Work more closely with the state We have a transit radio upgrade Uh, that I believe the um If the item for the for the contract or the procurement has been happened already This is the funding that goes with that Um, uh, so we'll go to council and this is to bring the transit radios up to the police Uh, um The same type of radio system that police have We have a three-year limited term media technician. Uh, this will allow for staff to better Broadcast through both the hybrid Meetings that we have now, but even when we become More live that will allow for broadcasting and work there. We currently have Staff at pre-covid levels and we are not able to meet the past for very long and finally the kind of climate Action plan update implementation And then quickly going through the last ones we have on the next page. We have evacuation equipment and public works This is to help us in the unfortunate Incident if you come up where we would need to provide emergency evacuation base provides the equipment that Proceeds to be able to allow that And then we have the two items that came in before which is the down Payment assistance program that we're added on in the vegetation management local match There were two programs that have been previously approved by the council and with signs appropriated And that was the our panels for the a shallow fountain and the two-year limited term planner uh for plan economic development And with that Hopefully I didn't go too fast for the translator. I apologize. I did we we have a recommendation Uh by the finance department that the council by resolution increase Appropriations to fund one time programs using PG and E settlement funds And american rescue plan act or ARPA fund That set forth and exhibit a and b of the resolution And amend the city classification and salary plan to add One fte limited term media services Technician for three years in the information technology department And with that I'm available for questions. I know staff is here available as well All right, thank you so much alan. We'll start with questions from council council member fleming Yeah, I have a good broad question. Which is why are some of these items? Funded in sort of really round numbers and then we get Um unusual like more specific ones like around the ped plan check at $298,000 Is it because we're unsure of about how much we're going to allocate things to and on some items and then on other items We're able to get really specific numbers. Can you let me understand that? Yes, I in general, uh, I I tend to like to use the more rounded numbers for this I think for for this particular item because they were looking at contract services I think they were able to actually get the number down there, but in hindsight, I probably would have rounded that to uh, to an even number Okay, we're gonna hold you to that style going forward we're gonna like on a style alan alton style manual um And then if you need to bring a colleague on I was wondering what dei spaces Means I think I get an idea of it, but it seems pretty unclear to me on its face Uh, yes So I think that that would be um, golly tell you that that should be able to assist with that Okay Hi, good evening again. Um, so great question. Um that uh portion came from the different community members different sort of uh cultural community groups that were really interested in looking for opportunities to have designated cultural spaces Either within spaces that are already built Or any potential new spaces. Um, so that's uh, essentially what that um item was about So functionally, what would that mean? Would it mean that we would be paying for the rental or Of space within the community? That's correct. So we've been asked by various community groups to see, you know, where there would be opportunities where the city would support being able to assist in either, you know, uh rental Some the financial rental fee or if there are opportunities that you know exist in our current Spaces or our current buildings Where we could charge, you know rental fee and then cover that rental fee with this portion of the budget Okay, and then um, are you prepared to answer a couple other things like what is it? What is an equity dashboard going to look like? If we haven't determined our equity goals yet, or have we already determined them and then We're going to have a dashboard to that effect Sure, and um, definitely that item, uh with Socorro Shields And which if she is available, I don't want to Still her thunder, but I do remember the the conversation Um, and I think she's coming on so okay, and none of these questions are are me Suggesting that we shouldn't do this stuff, but I definitely want to be able to tell people When they say what are we spending the money on? Be able to clearly articulate what it is So it's very helpful for me to have you guys Illustrate or walk through what it is that we're doing Hey, good evening. This is the this is Socorro The item on good more good afternoon. Good evening. Good lord The item on the equity dashboard You're correct that the equity goals have not been finalized and there'll be an update next month for the council From the seed collaborative. It is a set aside believing that Starting this summer. We will have an idea of what those Key strategies and priorities will be and we'll be able to determine metrics And help make that public and share with all employees and the community what those goals are and our advancement towards those Excellent. Thank you. You answered my next question. I don't have any more questions at this time Thank you council member any other questions council member mcdonald Thank you. I have a question on the de and I spaces if we are doing One-time money for maybe an ongoing cost. Is there any idea of how we would cover that? I'm I'm definitely for ensuring that we have opportunities, but if we are every remodeling an area within something that we already have and so it would be considered a one-time cost and then That's my first question. I'll let you answer that Sure. Thank you for the question. And so essentially given that, you know, if There's approval for this funding the second step would be to go back out into community because During our listening sessions, you know, the sort of preference was we'd rather be able to hold space for one year Then not to be able to do it at all and be able to organize and a lot of these conversations really came from You know working during the fires and not having sort of a designated space Like that's culturally focused for people to get information That's you know that that type of information From a sort of cultural perspective. So I think the sort of community Is asking, you know, we'd love to just get started on something like this But we really need this to be community led informed and inspired. So it'd be really important for us to make sure that we go out into community first So that they understand like here are the parameters And then how they would, you know, want to go about Using this potential funding Great. Thank you. Um, and as far as the equity dashboard That I would I would I'm asking if and so koto could probably answer this one for me Um, is it going to be similar to like the california dashboard where we have goals and then we have Objectives to meet and then we'll be able to show the community By similar to what they do in a school dashboard how we're doing in each of those areas That actually um, thank you for the question that actually yeah, it would be something visual like that Again, we will have an update next month. So those are great questions to ask. We are in process. So I Don't know exactly how the recommendations will come out. It is a very grassroots iterative process to get to those Outcomes that will and recommendations that'll come before the council for approval Believe that yes once we get there the goal is to make the thing that we can visualize and follow To share with again with the community and with our employees the progress we're making on achieving those goals Great. Thank you. May I ask a couple more? Okay for the child care facilities grants Is that just for commercial buildings or would that be for new buildings? For because we do have a lack of child care facilities and or is it to like retrofit and actually repair Buildings or is it extended to home child care facilities as well? I would leave that question for Iesa who I know is also in attendance I'm not sure if that is an allen question. I'm not sure who I would that would be more of a right to question if she's on and Hopping up. Yeah Yeah, here I am. Okay. Um, so yeah, that is um, it's going to be uh for any it's new facilities in new buildings ground up buildings, but it's only for this the portion of that building that is specific to child care, but it's also for rehabilitation of buildings That are in existence or new facilities in already existing buildings So it's to cover any type of facility related to Accessing new child care sites Great. Thank you. And I just have one more question on youth. Um, Or the youth council, can you tell me what that is and and how that's going to work and um, I think using Well, that sounds terrible using but I think Working with our youths to go out and work like in a peer type of situation is a great idea Just like to hear more about it or how we would meet these young folks that are out in our community serving us Sure. Um, thank you for that. That's that question. We're very excited. Um for this potential partnership So the youth promotores model has been used by many different nonprofits And so for us how we've been able to Partner with the youth promotores specifically latino service providers has been working with us on a couple of different Projects, but currently the the pro promotores, which is the name of the cohort that we're working with They're assisting us with um bringing out the youth citizens guidebook, which is essentially A youth led and youth Written in a form that would be appealing to youth so that you can understand like this is what council This is what council does. This is their job. This is what a policy. This is how you get involved In addition, they're working with us on a really incredible program Which they're still working on the name for but essentially they're going out into neighborhoods And speaking to community members and speaking to other youths and asking them what they love about their neighborhood Or what are some things that people should know about that specific neighborhood? So it is expanding the engagement and also an opportunity for the city To understand, you know What the community needs are via their project? So That's that's one of the items that we're working on but we do we are hoping to expand that given the opportunity And i'll give a quick shout out to our youth promotores We have Jocelyn via lobos who's joined us on the charter review committee and is helping to serve our community So it's a good partnership. Were you all done councilmember? Okay, I did have an additional question I just want to see if we could get all of our staff on the zoom apparently It is about the down payment assistance program, which I suspect is probably Megan Good evening. Mayor roger is members council How's it going? I have a quick question about the down payment assistance program If this is within your purview we set aside the two million dollars It was a little bit nebulous in terms of specifics and I know that staff has been working through it For the two million dollar investment and understanding that it's a revolving fund How many folks do we think we can help in the beginning? And what are the parameters that we're developing for the program? That's a great question. We are anticipating being able to initially assist about 25 households These would be households that are at or below 120 of median income The program parameters that we're currently working through Would be the maximum purchase price is based on the california association of relitters sonoma county A sales price for that month that the transaction or that the buyer was approved and currently that's $789,000. So it definitely allows a unit to be purchased. That's a round market rate We're anticipating a maximum Assistance amount of 10 of us the purchase price and it would be a 3% deferred loan So, uh, there will be no payments due but at the time of sale or if there is a refinancing for the borrower to Cash out of the home. They would need to repay it alone And as council had previously requested We are working on developing the requirements of the home buyer counseling that uh Approved borrowers would need to participate in incomplete prior to being approved for a loan Can I be happy to answer any other questions? Yeah, so it's uh, it sounds like we're anticipating $80,000 Per family that we're helping if it is intended as a first time home buyer program Are these folks that would qualify for the fha first first time home buyer program and only need 3% down instead of 10% down? It um, you know, I don't have that level of detail right now Depend on where they're able to obtain a first mortgage. So the amount of assistance Could vary um, but by providing up to 10 it does allow them the ability to have a lower first mortgage that they would have to service Okay, and have we been discussing or partnering with the realtors association or any other groups that Uh, specialize and focus on this We have not gotten to that level of outreach yet. We are still working on Establishing a relationship with a home buyer counseling organization and then working on our developing our loan documents With the city attorney's office. So outreach will be the next step in the program development Okay, great. I look forward to getting input from folks within the industry as well on how to make this This program stretch further to be able to help more more families Any other questions from council? Great. Thank you so much Megan. Let's go ahead and go to public comment on this item then if you're interested in providing comment Go ahead and hit the raise hand feature We'll start oh hand disappeared Let's go to Ann Good evening. Mayor Rogers vice mayor alvarez council members I'm Anne Hammond Sonoma county library director I wanted to take a moment to welcome city council member mcdonald and city manager smith I hope to meet you both very soon The countywide library system is grateful to have the city of santa rosa as a partner as we provide excellent library service to your city The new library that we're going to build Is going to be the newest and best public library in northern california We can't wait to see the delight in people's eyes when they walk through the doors and see the positive impacts we can make on their lives I'm here to take a moment to acknowledge the rate of what the council is doing today In roseland and southwest areas of the city have been underserved as you know And an investment at this scale with this commitment is truly visionary We wouldn't be here without an extraordinary confluence of events, but it also Took the extraordinary people and I want to publicly thank the city staff for working hand in hand With the library to move our vision forward to serve and support Everyone in santa rosa. So thank you Thank you, Anne The only hand that I see do we have any pre-recorded voicemails on the item? We do mayor Although two more hands just popped up via zoom Let's go to june followed by mani and then we'll come back for these Hi june Oh, hi. Hi. Um, this is june brochures and i'm a volunteer with the north bay organizing projects climate justice task force And i'm speaking in support of the 10 million dollars of arpa funds to go towards the community center recommended for the community center and For that to be a publicly owned and operated community cultural center in roseland Which would be co-located along with the library Which can serve as a center for multiple purposes including Being a resiliency hub and I think this is just so important for the youth in our community And I want to support the with the vision of the youth that have been calling for this and for their future It's would be a great to have such a center and to have it resilient be resilient and mindful of the climate situation we're in For it to be facilities that are powered by on-site solar photovoltaics for electric generation and have storage there To deal with the different situations that we may be encountering and to provide that resource for the community facilities like this It'd be very helpful for responding to the aspirations of the roseland community. So thank you Thank you june. We'll go to mani Good evening Center of the city council members. Thank you for your time. Um, my name is I'm an old moralist. I go by many and I'm here tonight speaking on behalf of the land next student congress um, the students who organize over Paul to advocate for the demands of roseland and getting the city of san rosa to Create a multicultural center a community center public library resiliency hub and other Other establishments that conserve the community of roseland here in san rosa Now our focus has shifted for the the new location that's being proposed as a result of the city of firing on the six plus acres in southwest san rosa um, we continue to to make the same demands and we hope that tonight you take initiative and um reserve the ten million dollars from the artful funds to go Into the creation of the center again that can serve multiple purposes including the public library A multicultural center and a resiliency hub that will support the the community with resources um with knowing and understanding that there's a high risk of environmental Emergencies that could potentially happen in the near future and how we need to respond and and continue to serve our community From what that being said, I want to work on my time and thank you for your time tonight Thank you so much, manny. We'll go to ricarda followed by gregory Um, good evening council members. My name is ricarda suarez. I'm a senior at rose university prep I'm former co-chair of mecha at rup um, and come back here to one of these meetings to again, uh, um advise y'all to approve of this uh, these 10 million to go to the Proposed location for multiple amenities um As mentioned by manny we the youth and the advisors from nbop and from the clubs um, work together towards, um The attempt of appealing the previous, uh Or the cannabis dispensary at the former rup as that wasn't approved by y'all We now have this location which we are fighting for and, um We hope to see Our efforts come to life and given the circumstances um, and the community outreach and Hope that you guys listen to the voice of rosen and what we've been desperately asking for and build that resiliency hub a Multicultural center and a rosen library which which we haven't had a permanent location for so Yes, I I hope you guys listen and approve of this um, thank you Thank you. We'll go to gregarie followed by the phone number andy in seven four six six Thank you, mayor. My name is gregarie farron. I'd like to just take a minute to congratulate both you The council and the staff for the wide variety of new implementational Uh projects this is a this is the largest Number of and depth of projects. I've seen the council embark on in a long time And I want to point out that there's some challenges with that and the cfo alluded to one of them which is Simply reporting on all of these projects as they are implemented in and either would add Evaluating them and but even before that we're going to have a large job just Talking about them getting it out to the community as to what all these projects are How to get access to them how to participate in them and how to help make them successful This is this is something that will take more than just Making decisions. It's going to be how does the community and the county and the city Work to implement them I I mentioned county accidentally, but I do want to point out that you know A few months there's going to be even more projects coming into the city and into the county From the county's Portion of ARPA So the real challenge is trying to figure out not only how to best publicize best Evaluate and best report on what the city is doing but to integrate as much as possible What the city is doing with what the county is doing because it can very easily overwhelm the community with The vast number of new ideas and new projects and new opportunities for them to take advantage of So I I urge you to work hard on trying to Build a system that is understandable to the community and that's Integratable into what the county is doing because then we'll really succeed. Thank you Thank you, Gregory. We'll go to the phone number ending in seven four six six And thank you all this is Yvette the minor base here in rosin I do a lot of boots on the ground programming here in rosin And I want to say thank you for all the hard work that you're doing currently In regards to rosin and the southwest of santa rosa. I just like to say even though we have all this great Infrastructure coming into rosin. We just recently received the Data from the portrait of sonoma which shows that rosin and southwest santa rosa is still at a huge disadvantage So i'm asking that you take the remainder of the money that is available to help support and continue to build up southwest santa rosa We need an emergency hub which would could possibly be the same thing with the cultural center slash Library we need that emergency hub so that we're in the van when we have future Emergency who will have a place where we can gather or have people come for support and resources And then if we have a community kitchen that will be even better because then it would be able to allow Feed-in for the homeless and in a large community space That is something that's missing right now We used to have the old dollar tree right here where we would have those community functions So we definitely need a large space to continue to have those community events that we so desire and would like to have in our community Rosin is a self-healing community We always find a way to bring things to our community and support our community And so we're grateful that the city of santa rosa is stepping up and bringing us into the fold ARPA funding is very clear is to support vulnerable populations and then the city of Southwest santa rosa is that and we have a lot of vulnerable populations in that community Capital investment to public facilities So we're trying to bring a public facility here in rosa. And so this is the perfect Way to use that ARPA funding and again have outreach and promote access to health and social services So with this particular building we'll be able to bring services back into the community You come to where the people are and that is something that many of us are saying in our community We need to be in our vicinity in a walkable space. We're talking about, you know being Good stewards of the environment and so when you put Services and buildings in the vicinity of this capacity where people can walk that was saved on time That will save our environment. It will help reduce our carbon footprint So going forward, please continue to provide the additional funding that is needed for the pool For the fire station for the public library for the cultural center for the community center all those Things that is needed so much in rosa and for the southwest area of santa rosa. Thank you Thank you Dwayne did you have comments? My name is dwayne de wid. I'm from roseland was encouraging to hear all those folks just now talking about their Interests in helping roseland The portrait of sonoma county update 2021 specifically points out that the roseland census district Is the most disadvantaged for the human development index in the entire county When you use the term roseland, it's very important to keep in mind That herne avenue and south is actually the belview district And that the county of sonoma delineated what roseland was 30 years ago And roseland is to the north I attended the meetings for the sabastopol road urban vision 15 years ago I actually served on a southwest santa rosary development project area committee 20 years ago And I attended the meetings for the roseland specific plan sabastopol road update Part of that committee also At no time did we ever speak about putting things further to the south We talked about having things in roseland where people right now are suffering and want to have better services As all those speakers before me just mentioned The dilemma we face is that often in an administrative situation People will begin to change the dynamic Mission creep They'll say oh, well, we want to build out the southwest We want to put 25 000 people to the south of roseland So we're going to call that area that we're just purchasing this land roseland And that's not helping the people up along sabastopol road a mile and a half away So keep these things in perspective It's really important especially when people have participated And tried to do everything the way they were given the information And they're hoping That folks will abide by what was talked about in the past If it comes down to Like was said earlier in another matter The future is what matters and not the past That really hurts those people in roseland who are still suffering right now So I hope you will Use these ARPA funds for a roseland library Up in the roseland census district or to the north where all the people are And not way far to the south if you build out this town And then last but not least use any extra money to fix the roads Specifically could be used at uh barham boyd corby south Let the record show that all those roads have been suffering for decades and have still not been fixed And we're in the city for four years now. Thank you I believe we had a voicemail public comment Hi, my name is woody Hastings speaking for myself not representing any organization I'm speaking today on item 14.3 appropriation of funds for longtime programs in support of the latinx student congress Calling for 10 million dollars of the ARPA money recommended for a community center to go specifically toward a publicly owned and operated Community cultural center in roseland that can also accommodate multiple purposes including a public library and a resiliency hub I think the resiliency hub part of this is particularly important Given the growing frequency of power grid and other disruptions caused by the climate crisis Facilities like this are especially needed in roseland Thank you for the opportunity to comment and thank you for your efforts on these allocations There that can close public comment on this item. All right. I'm going to bring it back Madam city manager. I actually missed what is perhaps the most obvious question from the beginning of the presentation The ARPA funds that are slated for approval Are four hundred and sixty five thousand dollars Under what we actually have in terms of ARPA So i'm going to throw you a curveball and one that you've been here Only a couple of months. Is there anything glaring that we're missing that you would recommend the council consider for those additional funds? So Yes So a couple of things that I have noticed that I think we need to do a better job or just have resources is tracking I'm big on data. I'm big on analytics. It's very difficult for us to measure where we're going if we don't measure it from the beginning We have a lot of projects ahead of us We have a lot of money in front of us And I think one of the comments that One of the public individuals made was how are you going to resource this? How are you going to get the message to the public? In addition, how are you going to capture what you're doing? I think it's important that we start to measure everything we're doing have data dashboards So we can see how we're performing It's important for us to have a well managed city We're talking about getting back to some physical stability And I think we're getting there So it is extremely important for me to have a process And have staff to be able to measure exactly where we're going to go in the future You're talking about nine million dollars. You're talking about eight million dollars here We talked about the the golf course earlier seven million dollars here We have to be able to show the the public how efficient we are with our dollars And a lot of that is just measuring having smart goals in front of us And just having the analytics to to to determine how we're going to move forward So if I had an option I'm not certain that I would hire a full-time staff person at this moment because it's important for me to show you Exactly what that looks like But I think if we could get some consultant on board or someone on staff to help us move forward with showing the public Exactly where we're being proficient in how their money is being spent I appreciate that and uh, sorry to throw you a curve ball like that We do have A proposal in front of us and we can put a motion on the table For discussion, but I don't want to lose sight of that part of the conversation as well Whether tonight or in a future Council agenda item as well So council member rogers if you want to put a motion on the table for us to start I'd like to make a motion to adopt the resolution titled resolution of the council of the city of san aroza approving spending plans for american rescue plan act a rpa Funds and p genie settlement funds appropriating funds and amending the city classification and salary plan to add 1.0 fte limited term media services technician for three years in the information technology department and wait for the Reading of the text Second We have a motion from council member rogers and a second from council member mcdonald. Do we have any discussion council? council member phleming Yeah, I'd like to add that this has been a long and iterative process and I think that While we don't have all the details Of every single project laid out that we have a really impressive and broad array of Of initiatives that have something in it for everybody in the city And a lot in it for the people who need and who we to whom we owe the most But we have something that every san aroza can be proud of and and really enjoy And I know it's been a challenging process for us because it's an unusual task for For the city council to have so much And for staff to have a surplus and to have different types of surpluses That can be used in different types of ways so What I wanted to do was just note that we are continuing to move along my gratitude toward allen alton who has You know been with us over and over and over again in this process And is much appreciated in all of the staff who were on tonight late night And this is not the first or a second or the third time that we've had this conversation So a sincere thank you to everybody From the legal team the city manager's office who's Bearing with us through this process that has not always been easy because of its complexity So we keep moving forward with appreciation Council member rogers um, I would like to thank all the staff for you know just Having the ability to hear all of our our wants after we Listen to the community um to hear what their wants are I feel For me that it was really captured um, and what was presented tonight and um, I'm very thankful Um to the staff for being able to do that and being able to to hear us Um, I also want to acknowledge the mayor throwing City manager smith a curve ball And I'm hoping that soon we'll be able to Look at what she said because I think it is very important With so many balls in the air a juggler can only do so much but for us to really come back to um our residents and say This is what we plan to do. This is what we did and we can show you this is how we did it Um to me that is ultimate success And that is what I want to show not just that we appropriated the money But that we actually did what we said we were going to do So thank you for throwing that curve ball tonight I just want to add that I agree with with that Council member mcdonald Yes, I want to say thank you so much for the presentation tonight from staff and um to alan for answering my questions ahead of time that I sent him So I didn't have to bother the rest of the council with some of the acronyms so I could get it What this meant, but um, I a couple of things I too would like to leave the money and then come back and revisit it after our city manager has an opportunity to look at What might be needed? I believe thoroughly in transparency and how we used Public dollars and then how we can go back to the Public and and tell them how we use that and so I think that's a really great idea To leave that space and and if we can bring that back, that's um, thank you for doing that Mayor um, and then in addition to that I just want to comment on How proud I am to join a team that was so visionary and appropriating 10 million dollars to an area in our city that has been neglected And I think it's a a real testament to vice mayor Alvarez for being the representative for that area for listening to the community and bringing that forward And so I want to say thank you for that libraries are critical for the development of young children It's where families have access to books that they may not be able to have at their homes It's where they can get access to bilingual books And I can tell you working on a state task force that was around literacy specifically early literacy It sets our children up for school And so it's so it's such a great thing that we're able to bring forward for so many things for the support of children and families But also to be a resource hub for families to be able to have access to computers And to have access to other things that they may not have in their homes So hats off to all of you for um being a visionary and i'm so lucky to get to join the team to see it go forward Mr. Vice mayor Thank you, mayor, and I appreciate that the compliment councilman, but It's definitely amongst ourselves that may that happen City staff that made it happen the community speaks up Speaks up loud and clear, you know a bit ago. We just heard about investing into a golf course to protect the gem that it is and investing into the gems That can be found in southwest san rosa our children our future leaders our kings and queens That I find no greater investment than that And when we're talking about the roi I mean the future leaders who are prepared to lead the city of san rosa and In the best way possible for us to prepare them, you know, we hear being called the resiliency hub What a great name What a great opportunity Thank you Thank you vice mayor, and I just want to extend a huge thank you to our team as well I know it's been a long process to get here I want to give a special shout out to raissa as well When this first started I had a nice long conversation with raissa where I said, you know What I wanted to do was invest in children and tackle poverty and I said, what what could you come up with? And she was so helpful to bounce ideas back and forth And to really have a big vision about what we could do with such a huge chunk of money and the entire team has embraced it and Megan with housing we heard Magali with community engagement. We heard sakura with dei Alan with the finances And then our new city manager. I fully support Giving you the tools that you need to show the impact of what we're trying to do And we as a council I understand that we could have easily just invested the these dollars into city services into city staff into city Priorities, but we took a step back and we looked at it and we said this is a once in a generational opportunity for us How can we impact our entire community and how can we change lives for folks? And that's what I see when I look at what we're approving today is We'll see some immediate impact, but really the focus on it is the next community The next the future that we have here in santa rosa and making sure that we're addressing inequities as we move forward And the folks who have been the most impacted by covet 19 And helping fire survivors rebuild and get their community Safe And I don't want to lose sight of that as well because we didn't talk about it tonight But we did invest in roads and sidewalks and infrastructure in fountain grove and coffee park We did invest in our fire service. We invested in vegetation management And I think that the council really was thoughtful about how we manage the the huge needs across our community that are very different From neighborhood to neighborhood. So I just want to thank everybody for for that Madam city manager, did you have something to add? I did I did want to clarify that it's $465 that's available But um, one of the things that I have talked to each of you about is how we're going to actually stat this process going forward So there may be savings So, you know, we're going to begin probably in another month with staff having conversations about where are we with the money? Where are we with the projects? What do we need in order to move forward? So we're going to start that process whether or not we have a someone on staff or a consultant So because again, it is important for the public to understand how we're spending their dollars But I'll take the $465 With that madam city clerk, could you please call the vote? Thank you, mayor Councilmember schwedhelm. Hi Councilmember Sawyer. Hi Councilmember rogers. Hi Councilmember mcdonald. Hi Councilmember Fleming. Hi vice mayor alvarez. Hi mayor rogers. Hi that motion passes with seven eyes Thank you all so much. I'm really excited to see that across the finish line Let's move on to item 14.4 Item 14.4 is a report for the physical year 21 22 budget amendment And this will be delivered by chief financial officer alton Mayor rogers and members of the council rounding out the evening This item is a mid-year budget review and it's also a budget amendment that we are proposing Next slide please So with this item we intend to Achieve a number of tasks. So first I'll provide a brief review of the fiscal year in 2020 results for the general fund Just to set context for how we're going further in the evening And then I'll review the budget performance in the general fund through december 31st 2021 Then we will present proposed amendments to the current year budget both in terms of additional revenue recognition and And and expenditures again also for the general fund but also in other funds And then we will present a proposed Change to the measure of implementation plan that's tied up with all of these other things that will And then finally we'll we'll highlight some organizational changes at the at the city So next slide please So again to set context And this is for the general fund only this is how we ended our Our adopted budget versus our actual results for the fiscal year ending June 30th 2021 Then as you can see What we're trying to show here are recurring Revenues and expenditures versus non-recurring Revenues expenditures. So what you're seeing here are the recurring revenues and expenditures And what that does is that strips away those those items that are our Grant or investment earnings or things like that that you would typically not build or want to build a budget on because they're not a They're they're not a noble number going forward. In other words, very hard to predict or they have a tied Revenue source that's coming in on a different ledger and it's an excuse that's right So what this is doing is showing you the revenues and expenditures That will that you can support a budget moving forward in the general fund What this also illustrates is how we how you'll hear me talk about a budgetary structural deficit And then you'll see the actual results that we had a an operational surplus So the reason why we We adopted a budget based off of one Revenue expenditures that we thought we were going to have during a pandemic And two while we kept our expenditures rather flat We also instituted a or or continued our hiring freeze into last year What ended up happening is that we had uh A revenue that bounced back way quicker than what we thought And we artificially held down Expenditures through that hiring freeze So the result of greater revenues and less expenditures Gave us our our operating deficit or surplus The problem with that is that we have expenditures based off of full Uh employment right we have positions that we Uh expect to be able to do the programs that we have in the uh in the community and to keep our operations going So the concern that I will always have is that once we get to the point where we have those positions Well Will we have the revenues to be able to support it and that's something that we looked at very closely Next slide, please So this shows the status of the general fund reserves At fiscal year end and then I I ticked off a couple of things that I that hadn't quite hit our Our books yet, but but we knew we could count on so one we we We had an audited reserves for contingency that 122 million Right off the bat. We need 30.4 million to Make our policy mandated reserve requirement is 17 percent Then we pull off money that we've committed Out of the pgne funds again those pgne funds were sitting in the general fund That that reserve number but being ready to use which is a Totally normal way to do this So you you check off those 47 million plus we uh, and I'm including the ones that were just appropriated And then we have Committed funds for fiscal stabilization And that's doing a couple of things one. It's going to help us with our fund Any funds that are as a result of of our fiscal policies that we're doing so if Let's say A pension pension stabilization fund we could use some of those 40 million to To help pre fund that trust account Or What it could also do and what I would imagine that it is going to need to do Is to allow us time to get our Get our budget balance to where our revenues Will match our expenditures at the full employment Anyway taking all of those things out we have about 5.4 million dollars over What our All of our commitments are So that is that is a good thing to be have more money than Than our our basic policies allow next slide So going into our mid-year Budget Or our budget at mid-year again for the general fund and this is just a visual representation Of our revenues and basically what it does is it points out That about 53 percent of our revenues is coming from sales tax and property tax In charges for services you have our recreation fees and you have a lot of our planning and economic Development fees and in the other taxes you're gonna you're gonna see things that i'll go over in another slide Have that detail so next slide please So looking at our our total revenues Based off of our major categories that we do Where we are at at mid-year is about what we would expect to be In fact in a couple of areas we're trending higher than that Even though it doesn't really show up on this chart and that's Due to a lag in either the the the dollars coming to us such as the sales tax or In other areas where we know we're going to get the revenue coming in in the spring or Or late spring early summer Next slide please So going into a little deeper about property tax and why we think that that we're doing well there Is that our initial payment that came in was Uh higher than what the typical amount of what we would get and what we budgeted for so right now We are looking to be trending about 1.5 million dollars ahead Of of what our budget estimates were and if you go back to prior years We we kind of see That that trend's going so when I look at at 1.5 over where we are I think that's probably Uh a realistic amount to be and And it's something that we need to be able to adjust to Uh through this item in order to have the more realistic base numbers and for our revenues Next slide please So this is a visual of where we are with sales tax performance through The second quarter through mid-year So the first two bars are visual representation showing the amount of sales tax collected This year today the first blue bar shows what we would typically expect to receive At uh at about 34 Uh Shows that we would typically expect to receive about 34 of the years total by the end of q2 and that's due to uh a two month lag intact Rather you're coming in but the second bar shows that we're actually uh at about 37 In a half percent so We are Trending higher And uh and as such we are looking to trend Well higher toward the end and if you go back and look at where we were ending last year We were about 11 million dollars off of our sales tax Estimate so at the very least What I would come to you is say we need to at least be where we were At at the end of last year So we would at least need to adjust our sales tax budget up that much But what i'm saying and what we're looking at and what actually is following along with our sales tax consultants most likely projection Is that uh, we can even go a little bit more to that to a six million dollar budget adjustment Which is What we're looking at here Next slide please and so I mentioned other taxes and uh, you know, we love this into one category But they're pretty important taxes within there. So and right now our vlf swap is is on trap We get a substantial amount of franchise fees from pg&e that comes in in april So we'll see that in our fourth quarter results Our cannabis tax historically trends higher in the spring So we don't consider this being behind and quite frankly I looked at it before coming on tonight through today in revenue and It's It's significantly higher in revenue. So already that trend is bearing out that we we expect to be able to at the very least hit our budget estimate with spring revenue coming in The majority of our business tax Is is actua