raffic laws to reduce our gas emissions thank you thank you brie now i didn't see uh lisa cranio or kevin come back in so i'm going to go ahead and bring it back to council council members do you have any additional questions or comments to start at this end yeah council member comes just to say thank you and to very much appreciate what appears to be the beginning of a very good partnership so thank you very much not to end it like Casablanca but let's hope that uh we can have a beautiful relationship here council member soyer thank you vice mayor i just want to thank you for being here it can't be easy to try to come up with solutions for things that haven't happened yet um in such a large way and in a comprehensive way as we did have a fire and and that's why we're here today is to try to mitigate the damage and the loss of life and uh there's no it's it's very very difficult to anticipate a natural disaster um but i have uh trust and faith that you will do everything that you can do within your power i look forward to to reports back um on your on your progress and um and i know that that everyone here and our entire organization without other county there's so many people working on this and i wish you all the best in coming up with as many solutions as our as you can thank you council member all right i just want to wrap up with a thank you as well uh both to neil and chris i know you guys are inventing the wheel uh so to speak and how we're going to address it and i do want to thank herman as well i know uh we're all very familiar with herman in this community and uh he's being asked to do a herculean task of being pushed out in front to answer questions for years and years of decisions that have been made prior to being here and i think uh i really appreciate your candor and i appreciate your follow through uh and uh i know i've given you a list of things that i'd like to see in the next couple of days i know that we'll be getting them and i appreciate your willingness to come back in the future to answer questions as well uh with that we will move on to our second study session item 3.2 and i will mention for folks who are sitting in the audience because i do see some some individuals who are here for later items the council will do item 3.2 work our way through the consent calendar and public comment and then probably take a 15 minute dinner break and then we'll come back for the report items 14.1 and 14.2 item 13 13 item 3.2 real property asset tool application and affordable housing map review jill scott real estate manager presenting second while we get set up would it be helpful to take a two minute recess be good to take a maybe a five minute recess we'll take a five minute recess and we'll come on back all right folks we're looking for one more council member and uh then when the city attorney gets back we'll get rolling and i'll bring us back mr mcglenn 3.2 since i already introduced the item i'll just turn it over to jill scott good afternoon vice mayor or council members i'm jill scott real estate manager i'm here with megan bassinger from housing and community services and we're going to go over briefly today the real estate asset map and then i'm going to turn it over to megan for the affordable housing map um so over the last few years staff has been working on city properties on identifying city properties that are owned um and on this map program um we started with what we thought were about 600 parcels um we're now at about 1400 parcels um all of those are categorized and identified in the real um the real estate asset map tool um miss scott if i could get you to stay really close to that mic so people can hear you i'm so sorry and also if you could if you could introduce the website one more time where this tool is available so the website just went live to the public today and you can find it at srcity.org slash r e asset map you can also find it if you go to the srcity.org pages and you go to real estate services the map is also there um to use the map um basically if you know the apn or the address you want you would put it up here in the box or you can just scroll around the map um highlight a specific parcel that you want to see for instance this is city hall where we're sitting tonight it'll give you the apn the managing department and then you can just scroll down and it will give you all the documents related to that parcel so for instance on city hall we have a lot of different seismic reports sidewalk reports final reports um i should say that this is a work in progress so as we find documents related to parcels we add them as we go more real estate transactions that happen we add those as we go um but we do have a lot of information in here now um if anyone is interested in city leases um they are attached to each uh parcel in in the system um you can also go up to the lease master at the top and that will give you all of the city leases that the city is a part to so it may be someone leases from the city or the or the city leases from someone this base this front page will just give you basic information you can go to the actual lease over here this will explain why we have the lease um what parcels um they're attached to so this lease covers all of these apn's it gives you the gis info for the for the apn's and then if you're interested and you want to see the lease dock itself you can press that right there and the lease document will appear back in the asset tool um there is also a menu over here of options um the blue colored parcels are full city parcels little parcels that you see over here in purple um like this is a transit mall for instance or what we call row parcels or right-away parcels um they're the majority of the parcels that we do have they could be like the transit mall um a right-away piece or the majority of them you'll find will be small leftover pieces from cip projects capital improvement projects that were done road widenings that are remainder pieces that are left you can turn any of those parcels off you can see just city parcels just row parcels um if you want to know what electric election district a parcel is in or what parcels are in an election election district you can turn that on click the district by the color and it'll tell you what district it's in you can run reports from there on what parcels are in each of those as city staff um went through and itemized and categorized and found city um parcels like i said we went from about 600 that we thought we had to about 1400 um the majority of those as i said are small remainder parcels they're not large buildable parcels there's a few exceptions to that um right now staff brings those to council on sort of a one-eyed off basis as someone's interested in the parcel maybe regarding a development um in the future staff's goal is to um bring a consultant on board to really look at those 700 something odd remainder pieces and see if we could do a potential purchase or surplus sale to bring to council in the future and that is the real property asset map if anybody has any questions i'm happy to answer them council any questions council member comes first thank you this is i hate to be such a nerd about this but this is a lot of fun i really appreciate that you've done this and and it's uh it's a joy to see the material and a little shocking to discover we own lots of sort of what are probably little slivers next to right of ways of someone else um i do have a question does this include entities where we might have a conduit loan like uh if it we if we facilitated the loan for the rehab of an affordable property is that that is not included in this okay that's fine i just wanted to know what was and wasn't in i really appreciate it thank you very much thank you council anyone else all right we'll go to public comment dwayne do it i appreciate the fact that this work has been done it's something that's been needed for many many years perhaps decades i hope that as you go forward you'll understand that the term affordable is something that is a bit nebulous an example is property that the city bought on stony point road to widen stony point road beginning back at the turn of this century the plans were begun the parcels had houses on them to the people that lived in the houses and the people of roseland that was affordable housing the way the city perhaps defines affordable housing if you don't have an agreement with the housing authority it may not be quote affordable with this in mind it's very important because there's still properties along stony point road now that are residentially zoned the parcels are big enough that you could put houses on them and a really helpful thing that could have happened for here and in roseland per se is the houses at 1027 McMinn avenue 1370 burbank avenue and 1400 burbank avenue could be moved over to stony point road and put into those lots already zoned residential could be done in an inexpensive manner much cheaper than building a brand new $500,000 house so this is an excellent asset to be utilized but the public's not going to understand it as well unless you make it more user friendly even the website you know it's going to be a touch and feel thing for a while the name just given to us was srcity.org and then i believe it was re asset map so i want to double check i have that correct i'll begin to look into this and i would hope that you folks take an approach of proactive saving of the taxpayers assets now and not just take the term sliver of land at face value that could be wider than this whole building and someone will say well it's just a sliver because we did capital improvement there those pieces of land because the small lot subdivision designation put in long ago they could fit in housing that's something that's a positive if done correctly and stony point road is your first example to look at i hope you'll all go out and walk the site it's at the corner of rose avenue and stony point road thank you for your time and let's shepherd those taxpayer assets well thank you mr do it bring it back to council are there any comments council member fleming thank you thanks mayor i just wanted to extend my gratitude to you and your staff for doing this this is really helpful and it's very user friendly and i look forward to all of the great things that we can do with this tool so appreciation well we're going to give you a clue of what we can do with the tool right right now so we're just a quick presentation on on this front all right good evening i'm megan bassinger housing and community services manager and i'm filling in tonight for lane goodch who is out um so what we wanted to show you in conjunction with the real estate map is the housing and community services department's affordable housing map so this pulls on data that is from our loan um database is there a way to advance the slides dina okay well while dina is trying to resolve that um the housing and community services department in conjunction with it was able to build a map that extracts all the loan information from the properties that we provided affordable housing assistance as well as those that have are under mobile home rent control and other properties throughout the city who have some affordability restrictions so we're able to consolidate those into one comprehensive map we have two versions one that we use internally that provides um confidential information on homeowners home buyers that is not accessible to the public to protect the privacy of those individuals so what it showcases is the multifamily the mobile home parks so as you can see we have color-coded the types of properties there is multifamily residential there is senior citizen rental mobile home parks and special needs includes group homes for mentally ill um transitional facilities for disabled adults so as you can see in this map they are scattered throughout the city of santa rosa when you are accessing the map which is available off of the real estate services website as well as the housing and community services webpage you can drill down by the type of housing so if you're interested in affordable multifamily complexes you would select that and you can see they're scattered throughout santa rosa and then you can click on a specific property so the property that we're showcasing is tiara springs which is off of petaluma hill road and it'll bring you project information so you can see the total project size is 42 units 41 of which are affordable the regulatory period goes through June 1st of 2070 and then there's also a link to the property management website so you can directly access the property manager see if there's a waiting list for units and provide more information on that particular site another example is an infill property it's five units one of which is affordable so we provide information on this housing type as well it doesn't have any funding in the project so the map went live on July 1st we are continuing to enhance it in the future we want to be able to break down the affordability levels so you'll be able to see how many units are available to extremely low very low and low-income households and continue to incorporate information that may be relevant to the public be happy to answer any questions great council and because i did jump the gun a little bit i'll open it back up for public comment if anybody would like to talk on this part of the presentation correct mr. Dwight if you'd like to talk about the affordable housing tool i'll give you an opportunity to do that advocacy group and it's very important that the bureaucratic agencies that are handling the term affordable housing understand that it's not just about the restrictions that are placed on land or housing due to the funding that comes from taxpayer sources a recent release of government information stating what the income levels were for housing was stunning to a local resident when he saw that $60,000 is now considered low income in some situations in Sonoma county so an affordable house to many people at least those folks on the west side of the freeway that i know they believe houses that are half a million dollars are not necessarily affordable that's expensive to a lot of hardworking people especially people who may not be making top wages at their job 20 22 an hour is pretty common and that's not enough for you to be buying these units that some people are considering affordable now in the past the city was kind enough to give variances and waivers to projects that were proposed because they were going to be affordable specific example is Paseo Vista on Dutton Avenue which was in the county and then annex but was told they'd get that variance because they were going to be affordable housing and it was going to come in at $350,000 a unit so they're still being handled by the county but guess what those units aren't being sold for that amount of money and the same thing is happening further to the north in other projects that have come here and gotten your blessing saying they're going to give us affordable housing but then they come back and say well it didn't pencil out so you know we're going with market rate the corner of boyd street and sabastopol road village station it's called they said they were going to come in at under 400,000 around 400,000 they're selling at 500,000 people blame it all on the fire i don't believe that's it it's just that old-fashioned thing that some people call greed yeah it didn't pencil out because they wanted to get a higher profit margin so i'm hoping that as we look forward on this new tool and we've got the housing authority working on this we as a community have a discussion about what's affordable to hardworking members of more disadvantaged underserved and overburden communities such as roseland which already has over 900 housing units being produced right now and they're all going to be at higher levels of cost so that's not necessary for roseland folks some people say there's gentrification it's kind of sad i want to have one of those conversations with the community that the city manager often says we should be having anytime soon over in roseland let's do it before they take down the library thank you thank you mr. do it bring it back any final comments all right thank you folks we will keep rolling right into our regular council agenda you might see that it was supposed to start at four so we're a little bit behind but madame city clerk do you want to call the roll well let the record show that all count members of the council are present with the exception of mayor schwedhelm and council member tidbits so you all sat through the study sessions we have nothing additional to report we had no closed sessions we have no proclamations mr. city manager do we have a staff briefing for the fire recovery and rebuild update just briefly we got some good news that the mitigation dollars in that we're part of the 17 allocation are starting to move it's we're in a tranche of dollars with other states and territories not named portorico which are advancing unfortunately to for our colleagues in portorico those funding is still being held up at omb but the good news is that the process has started we'll be getting into a conversation with the state the the state has to develop an action plan the earliest we're being told those dollars could roll out and bad based on past experience i would really take this message with a grain assault is february of 2020 but it's good news that the dollars that were for mitigation for the state of california 88 million dollars for the 17 complex fires are beginning to move out of washington dc and next week where staff is preparing a brief update on journey sent thank you mr. city manager if you have anything to add we'll go to city manager's report and city attorney reports um i would just like to take a moment and uh and say that um uh the community that i was part of and part of a leadership team uh went through a very very uh terrible terrorist act over the weekend um and i just would tell my colleagues that they're performing amazingly in the face of some really tough adversity and send my best wishes to the community of al Paso that's not to shortchange the other disasters but um i spent six years and it was the first six years of my son's life in a pretty incredible place um and i wish my colleagues and that community a speedy recovery although i know it's going to take a really long time thank mr. city manager and i will mention that we will be adjourning tonight's meeting in support of those who have lost their lives in al Paso and elsewhere over the last week it as a result of gun violence and domestic terrorism and we'll come back to that at the end i'm adam city attorney and i appreciate that we'll be doing that um i have nothing to add at this point okay statements of abstention from the council mr. frezman i'll be abstaining in the for the minutes um items 11.2 and 11.4 for the minutes of 716 and 723 due to absence okay anybody else all right we'll go on to mayors and council members reports council member fleming is it okay to roll right into the um the updates for um subcommittees yep absolutely great thank you so i had the pleasure of attending the whack meeting yesterday at 9 a.m. um at uh our facilities with uh director burke and there's some good news our uh lake synomas at 95 percent and lake mendicino is over 100 of our supply curve so we are in good stead this year and we'll be continuing to work with the army corps on deviations and trying to uh move forward with holding as much water as possible without causing um other problems so uh in regard to the potter valley relicensing the federal energy regulatory commission accepted a notice of intent to create to go forward with the feasibility study which was put forward by sonoma county water county of humble cal trout mendicino county in len water and power and um we're looking at uh april 2020 to have the feasibility study completed and then the sonoma county grand jury report came back with a number of recommendations that i will be going over in detail as we uh center as a water determines how they are going to address the issues that uh need some attention that's it for me thank you council member council member combs thank you um i do need to also abstain from the july 23rd meeting for absence so that is for the minutes that is item 11.4 right so we will pull that one to be considered at the next council meeting uh with two council members abstaining we do not have a majority you don't have four right thank you and uh i just wanted to appreciate the cattle drive through town um i think that's a fairly unusual event i i uh i remember that it happened like eight or ten years ago but it's been a while since we've had cattle driven through our downtown to the fairgrounds and i really really want to appreciate that event it's um i think the first time i heard about it i thought oh no we're trying to be a grown-up city and not be the old cow town and now i'm thinking we're grown up enough that we can appreciate the past so it's uh it's was a real pleasure to watch so just wanted to say thank you to the county and the fair for running cattle through our town council member soyer thank you very much well i also want to thank all those involved in the in the cattle drive downtown it was very successful and almost without incident i think a uh one one jewelry store almost got um entered um though i thought it was there were just some nose presses on the window i can see them trying to get into the luggage store but i don't know about the jewelry i don't know maybe they're having second thoughts about who they were supporting uh but the the uh farm bureau and the and the the fair board and public works in the police department the everyone worked really really well together to make to pull that off and it was a fun fun family event and uh congratulations i think councilmember alvarez and i did it the last time if i'm not mistaken i think i had the craziest torso in the in the group but um it was uh it was fun to be on a horse and it was fun to watch it as well so good job all thank you all right and i too uh want to thank the folks that worked on the cattle drive in particular the steering committee i thought they did a particularly good job uh that was a fun event uh milking that joke so since our since our last meeting i'll report out to folks that we have had a couple of good informational tours that have taken place i want to say thank you to congressman thompson and his team for getting out with our team and walking through coffee park to see the progress and continuing to ask the conversation of how can he and the federal government be supportive of this community as we recover from that wildfire as well so a huge thank you to him we also had a walk through uh last week i want to thank council member fleming uh director nut excuse me assistant manager city manager nut for walking out with the administrative law judge overseeing the Jennings crossing as well as community members who came out to support as well i'll point out that uh while still not in comfortable shoes the judge wore uh more comfortable shoes than the heels that were worn last time walking the bypass which to me shows progress and understanding what our community goes through having to walk four tenths of a mile around in one direction and i believe about 1.6 miles to go the opposite direction and it is worth noting she chose to drive the longer distance and only walk the shorter distance so thank you everybody who came out to support as we try to get that project across the finish line as well we also had a meeting of the measure m reauthorization ad hoc for snoma county transportation authority that issue is continuing to move both on our staff side having a conversation about what transportation priorities we want to see from santa rosa as well as from the scta side of moving rfps forward to talk with the community about civic engagement and polling should they for sure choose to do that in november of 2020 and then last but not least i did have a chance to fill in at synomically empower last week and had much of the same conversation we had today about de-energization and what that means for our infrastructure that we have with our community with that we will go do we have any cards on councilmember comments great that will go to item 10.2.1 we have two positions that are being filled for the snoma county mayors and council members association again this is the vote from santa rosa that will then take place at the mayors and council members association we have one letter for the association bay area government's executive board that is councilmember mckenzie from runner park we also have not received a letter for the second alternate position for that so i will entertain a motion from the council should anybody choose to make one so move to um bring the recommendation for jake mc sort ced rona park city councilman jake mckenzie to the executive board of aback i'll second that having held the abag position as the on the executive board alternate in the past i will i will not recommend it to anyone but i think that we should allow the mayor to make a decision on his own if something arises during the meeting can we add that to the to the motion it's so added thank you was it not your bag all right council your votes uh-oh up here and that will pass with five eyes and the mayor will vote accordingly when he gets the opportunity i believe on thursday okay we'll go on to uh item 11 approval of the minutes again we pulled item 11.4 were there any changes to the minutes for items 11.1 through 11.3 from the council seeing none we'll show those adopted with councilmember soyer abstaining from item 11.2 mr mcglenn consent calendar item 12.1 resolution waiver of competitive bidding and approval of general service agreement with laguna de santa rosa foundation for colgan crete phase two restoration planting 12.2 resolution approval of a lease agreement with child family community ink on a portion of city owned property located at 125 falton road and an authorization for the city manager to execute the lease agreement 12.3 resolution transportation development act article four in state transit assistance claims submittal item 12.4 resolution accept relinquished portions of third street and college avenue rights away from caltrans item 12.5 resolution contract award roof replacement at samuel jones water pump station four and water pump station 13 um those are at the samuel jones is at 402 finley water pump station four is at 226 sonoma avenue and water pump station 13 is 801 white oak drive item 12.6 resolution request for a summary vacation of four public utility easements to relocate for the rebuild of the hopper lane apartments located at 1163 hopper avenue apn 015-6-excuse me-360-055 file number vac 19-001 12.7 resolution free holiday parking in public garages and free sunday parking at the fifth street garage and dc d street garage thank you mr. city manager council does anybody want to pull an item off of the consent calendar nope okay we'll go to public comment we have renay whitlock followed by jenny kenyon council and public i am here obviously for child family community for the lease of the property at 1225 falton road i also would like to thank you on behalf of the sonoma county child care planning council for several years now we've been working on coming up with strategies to solve some of the issues that we have in the early childhood community and one of those big issues are facilities and access to quality care we do believe now that this is an example of our ability to move forward and we know that through partnerships with private entities government agencies and nonprofits we can elevate and move the lens further to create and maintain quality early childhood education in this community on behalf of the child care planning council and child family community and mark west community preschool we appreciate and thank you for this opportunity thank you for allowing us to be here i am incredibly grateful to be speaking to you guys i am jenny kenyon from child family community um and directly mark west community preschool we lost our school in the fire um that was not all we lost i also lost my home and it has been a tremendous almost two years trying to find stability trying to find security um our community has really shown up and i am incredibly grateful for this community here and for the city council for choosing us for this location um this property is going to bring a sense of home to a community that has been incredibly disrupted we have over 200 families that are exhaling at this point and knowing that we are going to have a space for our children so in gratitude of you guys focusing and elevating early childhood education with us thank you so much thank you jenny adela lafellette followed by judith i am on item 12.5 i'm sorry i wanted to comment on the upgrade of the amount of money that it's going to cost to replace the roof are we on the right topic i must have gotten lost i we're talking about childcare i can't you really oppose the child care you're discussing the items on the consent calendar including the one that you want to talk about 12.5 so go ahead and talk about that item so i just wanted to make sure that you have gone out there because we have a history with the catholic charities of asking for money and then not following through with a lot of the things that they promise us so i'm sure that somebody has gone out there and looked at the facility and made sure that yeah putting a roof on it is very valuable because you know there are a lot of empty properties here in santa rosa all up and down santa rosa that's old toys arrest store that's totally vacant there are other places that this facility maybe could move to rather than spend that kind of money on a roof and are we not going to find out on down the road that they were in fact needing plumbing next and then they want another 1.5 or i i just want heads up for you about this spending of money and also i noticed that yeah with all those properties up and down santa rosa avenue we could in fact maybe open up a shelter for the rest of the people that are out there trying to live under cardboard boxes so um that's my plug today is just remember that we have a lot of homeless people even though there is a facility on finley that needs to be remodeled and thanks for your time thank you anita judith followed by thomas ells judith still here all right thomas you're up well this is this is not to diminish the benefit to uh child family community or uh that mark west school um but it does seem like this will be a conversion of the property at fullton road uh to a non-church and non-religious uh purpose uh considering that it's a 10-year lease and i assume that in a 10-year period that they're probably going to be changing aspects of the property in the building and things like that but would make it in the future you know incompatible with uh you know uh a church and the fact that it's 10 years it already seems like it's a conversion of the property and that is patently not constitutionally allowed that a government would buy a property and convert it from a church to a non-church or non-religious property so uh i just wanted to make that clear thank you thomas charge you birdie yeah uh this one we've been talking about for a while right uh repairing the roof at sam jones now how many are here and you correct me if i'm wrong but uh funds for this coming out of the state homeless emergency aid program right now those are those are heap funds heap is the organization that is in charge of clearing out homeless encampments is that correct or i mean help me out if i'm incorrect i think it is um and i'm just a little bit you know we're spending two million right and it's we're not we're spending it at the speed of molasses i mean i don't know why it's taken us i mean my questions about this are how many more funds it takes us nowhere near i don't know what clearing out the encampments costs but we spend that money like that all right now this two million dollars i'm not exactly sure who would give in it too uh but we have a history of not spending money in these amounts um according to the federal guidelines that we're supposed to spend it by right now it's taking us a long time to repair one building with funds from an organization that is we're spending keep us spending funds on things that it's required not to do right by the people giving it money clearing out encampments is there's absolutely no equivocation on any of the sources of our funding about whether or not clearing out encampments is is a solution to anything right homelessness any clearing out encampments is the problem right uh homeless people are not the problem harassing homeless people is the problem all right those are people that need to get their lives together dislocating them doesn't help that all right now that's and that's a huge portion of what he does all right now should we repair this roof i'd say yeah we probably should have repaired it a long time ago right are there plenty of other buildings that these people could be staying in absolutely all right a building with an unrepaired roof is a lot safer than absolutely no building at all all right um now we're repairing this roof and we're behaving as if we're doing some tremendous service but by doing it the way we're doing it we're making this one place the only possible shelter we can put these people is an obstacle there are plenty of places what we need to do right is get out of the way right stop acting like these buildings are uninhabitable and start acknowledging that outside is uninhabitable all right we need to get people into shelter not create reasons why they can't go into ones that already exist all right which is a big part of how long it's taken us to repair the same jones hall has been right thank you george and we bring it back to the council are there any questions council member fleming our comments go ahead yeah i want to say a special thank you about the the the location for the the child care reopening i'm really appreciative of miss um kenyon and miss whitlock and your perseverance and your commitment to opening reopening after the fires um i know that it means so much to all of us who depend on accessible and high quality child care and so thank you so much i want to extend a special thank you to my council for voting to support that as a council goal and then our bpu and santa rosa water and jill scott and our real estate department everybody came together to make this thing that could have been easily overlooked and a really valuable asset for our working families and our economy and so this is an example of excellent governance and community participation thank you council member combs i'd like to second that statement um we we lost so much child care that it is really remarkable that we are uh stepping up and filling in i would like to clarify something if i may ask the city attorney we had an individual who expressed some concern about the conversion of a building that had been an assembly or church occupancy to the school occupancy um he seemed to imply that there was a problem with doing that and i wondered if you could clarify as our city attorney sure there is no problem with it being uh re that building being used for child care um it was previously obviously a church um the santa rosa water purchased that property for future water uses um the building did remain the church moved out and that building became available for other uses so it's not uncommon is it for churches to change occupancy use i mean not just churches but buildings in general it is not uncommon okay thank you very much and again i want to express gratitude that we found a location that would serve so many needs for child care in our community so thank you um there was another question that was asked that i just thought we might want to clarify there's an individual who seemed confused about the heat funding heat funding is state funding if i recall correctly would somebody i mean i can answer this but i think i'm supposed to ask somebody to on staff it is state funding okay and heat state funding is not part of a program to remove people from uh no encampments okay it i think the name of that program might be host is that correct well again there is a program that we work with that is called host yes okay and that program is designed to help people move into facilities that's correct and if i may um there we do have a program the homeless encampment assistance program which is where i think the confusion is okay and that is um our own uh internal working group and we work with the the county representatives as well but that's not related to the state it is not related and it is it is designed to assist in encampments my recollection also was that the decision uh to use the heat dollars was a multi-part decision that the there is a leadership entity that i think i serve on that is correct that made a decision on how to allocate certain state funds regionally and that this was one of the yes it was an application process this is one of the the the the group one of the projects that received an award from that funding source thank you i just wanted to clarify that for the general public thank you councilmember and mr city manager i actually meant to bring something up in my councilmember report that is germane so i'll bring it up here when we had our discussion about potential rfp for catholic charities staff had just received the annual report for 2018 2019 that is not yet on the website can we make sure we get that up i will look into that is great thank you so much councilmember soyer thank you vice mayor i'd like to move consent items 12.1 through 12.7 away for the reading second moved by councilmember soyer it's not up on the board but that post passes with five eyes there we go so we will now go to our public comment for non-agenda items again council will take a 15 minute uh dinner break after the non-agenda items and then we'll come on back friday and 14.1 so first we have roger mcconnell followed by dwayne dwitt good evening vice mayor my name is roger mcconnell i've been involved with mobile home issues in this part of the world for 14 15 years we've been trying for six years to get on as an agenda item here that we can take and discuss we've taken it from the bay area cpi to a federal cola number uh we feel that would be a little much flatter number and easier for us to digest 80 to 90 of the people that live in our communities depend much of it on social security and so we understand what that increase is and if we could get somewhere along here uh i think six years ago we actually had meetings with a couple of three of you down here and it's been on the books we would love to look forward to the day where we can come down here and fill this entire room i think there's 125 seats and discuss this situation with you the other big thing is not me i don't know who's talking anyhow is this huge fund the fund is collected to administer the grant control ordinance it's at a half a million dollars that scares me to death that somebody here in this building or in the next building over would come up with some quick idea that they could use that for something else other than what it was intended for uh this is a huge number it's being collected it's still collected in some parks every month my community they collected every three months and we're not sure why it's there uh i don't even know if your computers go back far enough to even tell you when was the last time that money was used it had to be nine or ten years ago that they used some of that money and that was the last time it was used it was an interesting part uh i went back through some of my old paperwork i was on a lease when i first moved into the community where i live out there at the country and the increases that were allowed each year under that long term lease were federal cola that's what his increase was was the federal cola every year and so we look here forward to hearing from you and uh yes i'll probably be back to remind you again someday thank you thank you mr mcconnell and if i could ask someone uh from staff to follow up with mr mcconnell just about the timing for that discussion um i don't have the the list in front of me about the upcoming agenda items so if somebody can fill you in that'd be great duane duit followed by danielle kagan from roseland i wanted to talk with you about some ideas involved with the open government task force in which hundreds of thousands of dollars were spent for us to have a more open and welcoming governmental approach to our citizens so i think the first thing should be that you should have meetings at times that are accessible to the citizens back on the 16th of july there was a special city council joint meeting with the planning commission at 10 o'clock in the morning and that's not accessible to most citizens it's the type of thing that actually is a bit exclusive rather than inclusive now i bring this up because also the minutes to the meetings in the past used to be quite helpful to understand what was being done by various council members and people in the public you could read the minutes and see what had been said but that switched up a lot and i'm real concerned because a lot gets left out one positive thing though i see in the july 9th minutes i missed both the ninth and the 16th meetings but in the july 9th meetings it points out that council member oliveras wanted to make sure that no mixed messages about commitment to housing for all and affordable went out and mr soyer concurred with that so i don't know the exact context in which that happened but it made me think of how important it is to also look at the taxpayer owned houses that are assets for housing and it's especially important to me because on the meeting of the 16th which i unfortunately missed a number of houses were basically slated for demolition and decided upon and only one was spared on the east side of town over at howard park and yet on the west side over in roseland we've been asking people have come and advocated to save the buildings that were purchased with sonoma county taxpayers funds and then were deeded over to the city specifically at a number of these residences they're single family residents houses that the city is saying will demolish them if you have a coordinated message about your commitment to housing all and affordable housing it seems like you shouldn't be tearing down single family residences perhaps you should make them available let people know how they could get those things moved and put elsewhere for housing council member fleming just congratulated the people who did the project on folton avenue for that governmental partnership that occurred to make that happen that should be happening to save houses also the people in rosin would like to save four houses that are near burbank avenue in the rosin creek park help us don't fight us thank you thank you mr duit daniel kagan followed by thomas els good evening my name is daniel kagan i'm here representing csa insurance group also known as triple a insurance and as i have in the past i'm here today to provide an update given that the two-year anniversary of the wildfires is approaching so i'll start with the numbers as of july 69 percent of our insurers are rebuilding or have finished their rebuild and have moved back home 15 percent have purchased a new home or in the process four percent are not rebuilding and 11 percent as we've gone through and have conversations and check-ins have not yet updated us on their plans i will note that although many insurance companies cover only two years of living expenses we recognize that there can be delays for a variety of reasons and we don't have a time limit on our policies so our customers can continue to receive housing assistance as long as they're making a good faith effort to move forward additionally through the public private public policy nonprofit organization california forward we sponsored research to help local communities prepare for catastrophes and improve their resilience the research profiles learnings from the wildfires here as well as other communities and i will follow up with an email and copy you if it's in case it's of interest lastly we learned from each of these large unprecedented wildfires and work to improve our processes to serve triple a members one of the outcomes of the north bay wildfires is we heard from our insurance that it was challenging to remember and understand insurance terms and the process and also get organized and so we created a new guide called help is here that we make available to anyone who loses their home we were able to launch it in time for the campfire and so those fire survivors benefited from our lessons learned here it includes a variety of information as well as services and organizational tool for folks um to that end i'm going to be up in paradise later this month and hope to visit with our first insured who is completely rebuilt and is moved back home to also learn about lessons learned of what we could be doing differently or better to serve as always please feel free to reach out if you have any questions and i will follow up with an email with the statistics as well as my contact information in case you have any questions thank you great thank you so much thomas else thank you again for the opportunity to speak um i wanted to point out the gentleman the disabled gentleman who was here uh was mentioning a state senate hearing on august 14th at 10 a.m and uh i believe that that is regarding additional measures for fire safety um i wanted to point out some of those that i didn't have time to a minute ago one thing is about having the de-energization uh and so it's somewhat separate from that but i mean it's together with that uh is that offline pump storage hydro can be done above lake sonoma so there's two pools which you need but not one below uh the current dam which would be in dry creek but one above it and so you could actually uh integrate that into the power system here and would have much more uh shorter lines they're in military it's shorter lines of communication is what it's called and that's what wins wars is by having short lines of communication that you can um then distribute all of your resources over those short lines and that makes a winning formula and by having shorter lines here then if other ones were de-energized you could go ahead and and use all that power right here it was it was a mention that possibly you could use power from from lake sonoma and you could that could be generated there but you would actually be just discharging the water into dry creek and then into into the russian river and that may not be something that you want to do and it certainly doesn't move a battery type thing that you can do with the pump pump storage hydro in the off peak periods when you can store extra energy there from solar or other types of things the other thing is water and infrastructure can prevent the urban conflagration which is really the problem um the the forest actually turns out that they perform the way they should which is that there's fire there and they don't get they don't catch on fire and burn and they don't become consumed they they catch on fire but they don't become consumed uh and you can see that in a number of things whether they're uh in the camp fire or in redding or here uh in all these different fires even in southern california is that the trees were not consumed you can see the trees are still there and the trees they come back um maybe not every one of them but most of them come back and they're not consumed so it's really not a function of the forest it's a function of the urban area this is the danger area this is where the value is and where the real danger is if there's fires like this and that's where we can use water and infrastructure to actually put them out thank you thank you thomas and with that we will take a break and we'll come back at 6 25 i'm going to bring us back i see we have four council members a city attorney and a city manager item 14.1 reports the community advisory board five-year strategic roadmap jason carter presenting vice mayor rogers members of the council jason carter with the community programs and engagement department alongside sherry barnett chair of the community advisory board we also have vince harper vice chair of the community advisory board enroute as we speak uh just uh to touch on the history of the community advisory board also known as cab established in 2003 as a 21 member board representing seven areas of the city of san rosa serving as an advisory role to council matters such as public safety uh budget priorities for capital improvement projects and strategies to increase public participation in july 2006 council approved to reduce the number of members from 21 to 14 in addition to providing enhanced direction to the role of each cab member which eventually led to an update in 2012 to again clarify the cab's role by explicitly listing responsibilities rather than providing a generalized direction so for example in the original resolution it stated the board saw shall serve an advisory capacity for capital improvement projects whereas in the 2012 resolution it gave cab the authority to support public improvement grants through administering a community improvement grant program in 2014's resolution council approved adding community events to the grant program to enhance the sense of community among individuals that share a common interest that eventually led to council giving cab the final funding approval authority to expedite the grant application process so over the years there have been many attempts to solidify cab's identity within the city and the community as cab has operated at times without a standardized direction but the board has evolved to where we are today which is to present the first ever strategic plan of the past 15 years of the community advisory board and there is a quote out there that says patience is a companion of wisdom i believe that cab has unofficially adopted that quote so at this point i'll be turning it over to the chair and vice chair to provide an overview of the strategic process mission and vision strategic goals and enhancement to the grant program to support council's tier one priority of recovery and resilience mr vince harper vice chair of the community advisory board turn your mic on and pull it really close my bad you're also a little out of breath i i know i just i just ran here i had to i'm chairing a meeting literally right now over in south park and so i came back especially for us i guess particularly on time um so thank you vice mayor rogers and council members so i'm going to talk about the research and analysis portion of the strategic planning process so as you can see um part of that process was stakeholder engagement so the key questions we wanted to talk about so the current state what's currently working and not working with uh with cab ideal future what does success look like in the future um and then that bridge how do we move towards the ideal future so during that stakeholder engagement we talked to community groups um that you can see there rosen community building initiative center was together uh and then former cab improvement grant applicants and recipient recipients um city staff including city manager and department heads and the mayor and city council members as well and in addition we um there was an interview process with cab members um to get an understanding of what they're seeing so summary of the findings so current state so there was a lack of clarity about cab's roles and uh responsibilities and uh when to involve cab in in outreach or or decision-making process the domestic decision-making process uh there was last lack of consistent consistent onboarding process for and or criteria for cab members and the community improvement grant program process needed or needs uh clarity so um so future possible future states so what we'd like to see uh summary of findings so cab's role is primarily neighborhood empowerment for example to build capacity of community groups through training and uh education cab's crab members primary focus is to understand advocate for the issues of neighborhoods and the districts that they represent cab members are trained to be experts in community outreach and engagement and to help improve uh community-wide engagement community engagement citywide so i'm going to turn it over to uh chair barnett who will give us the next portion thank you vice mayor rogers and council for letting us present tonight i'll be going over the survey and workshop portion of the strategic planning process so we did survey the cab members in advance and then we took that feedback into our workshop process so that we kind of came in we're able to hit the ground running we um engage civic makers um out of san francisco and they provided a workshop format for us where we kind of for lack of better word of explain this we had a lot of preliminary work going in so we went in live with the idea that we're not wasting anyone's time here we all know what the problems are we need to get to a roadmap going forward out of that initial workshop we got a mission um and that mission statement and the vision statement came directly out of that workshop and that came from the feedback of the board um cab's mission now is the community advisory board connects city government and residents to the public so the public can have a voice in the decisions that impact their lives and build stronger community i'm not going to go all the way into reading every little piece here on the cab vision but what i am going to take out of this that i think is really a piece that i'm seeing happening now with the work is that as a result of our work residents especially those who have historically been underrepresented now feel they have a voice in the decisions that impact their lives that is a goal we are actively working on and we are doing that through the work through neighbor fest and we are doing that through the work on the board here and now and i think that to me is one of the significant shifts in cab that the focus is razor clear of what we need to do and what our purpose is then came the hard part we can talk about it we can define it we can put a mission statement towards it then you got to do the work and you got to get the metrics and you got to bring the results because we have a mayor who's about results um and that process was not easy let me tell you it was not easy we had done this process a few years back in fact i'm sitting here with three members from cab who all know what happened we had retreats we had leaderships in moments where we sat back and said okay what are we going to work on and we got really broad and what happened it became overwhelming and we couldn't get to an achievable place so what civic makers did is they got us that same starting point we went kind of broad how far out do we want to go with this and then they narrowed it down to our focus and then they narrowed it down again that's not fun i'll be the first person to tell you it's not fun getting 14 people to come to an agreement but we did it and so where we are now is three subcommittees empowerment expertise and operations they have a very clear focus to each group the purpose of that is so that when board members come on board they can find an alignment that's going to work best for them and their highest skills as a chair of a board that comes to these meetings we have very high skilled people y'all did your jobs really well in your appointment process i don't want their time to feel like it's ever being wasted and so whatever they take on and what they want to work on i want it to be meaningful and impactful after we came up with the strategic roadmap and formed the subcommittees we then had to go into a implementation workshop we're just going to keep stepping you through as it got harder and harder the implementation workshop was about getting the work plans together the goal being that we're looking at a five-year strategic plan but everybody knows you got to get through achievable in year one if you don't build momentum you're not going to go anywhere so the year one work plans are where each subcommittee hammered out what we're going to do now not three years from now not six months from now what we're going to do now what is our work how is it meaningful and you can see empowerment implement neighbor fest we're in neighbor fest season right now we're actually almost to the tail end of neighbor fest we've reached out to multiple neighborhoods across the city it's actively happening we are at the point now of gathering feedback on neighbor fest so we can plan for next year expertise and we've had multiple opportunities where inside of our meetings we're doing trainings in the meeting with the expertise subcommittee so that they're coming to the table and saying okay these are the things we want to work on and then they take that feedback and bring it back at future meetings operations one of the key pieces is the community improvement grant process which you're going to hear about a little bit later running more collaborative meetings we did a whole research project on that and presented it to the cab for their feedback so we're doing the work now going on above and beyond that in october we had a meeting and we came together with the decision that we want to shift the community improvement grant program and that focus being that it ties into neighbor fest what and i should make this clear this was not an easy decision for the cab to come to but when we are looking at tier one goals you can see where the alignment comes together and specifically what we wanted was for the previous cig's which were broad based across the board we narrowed it down to we want the cab grants to align with producing neighbor fest out of that debate we decided to do a two-tiered system tier one neighbor fest event up to $2,500 it's just neighbor fest tier two can be a neighbor fest plus it can also be an event with a community with a public project built into it for up to $5,000 you'll see that's the delineation there and there's a reason for that so the city manager referenced the neighbor fest pilot program earlier and the cab actually staff and cab look forward to integrating the potential grant new enhanced grant program to support not only the resiliency activities for next year in partnership with our community partners and our public safety departments but also supporting the new portfolio of planning and economic development and also with housing and community services and the eventual reorg enhancement of the marketing and outreach team and so with that it is recommended by the community programs and engagement department and the community advisory board that the council by resolution approved the community advisory board's five-year strategic roadmap with one-year work plans and changes made to the community improvement grant program to fund only neighbor fest events and with that we'll take questions council members there any questions council member oliveris thank you can't get it was skipped over can get more details an explanation on the the empowerment for the plan for community engagement academy including cost etc what that will entail so the academy is being worked on by the empowerment sub right empowerment subcommittee yes so i can't give you hard numbers back because they're doing the research part of it right now um i also need to say that that piece of their work plan um was under the previous director of community engagement so if there were numbers discussed with city staff i don't have them in front of me but i can go back to the subcommittee and see where they're at at this point it was at the research point though of what we can do and models of academies because the idea is let's not reinvent the wheel there's a really successful model out there let's look at that that's kind of how we got to where we are with neighbor fest um but i can also defer staff have anything you want to add to that yeah we at this point we in the research phase we don't anticipate any additional costs uh we would like cad members to identify that curriculum um and then utilize some of the opportunities to train existing groups and invite them to specific public meetings that we host ourselves um so at this point we don't have an anticipated impact on the budget what's the overall goal of the academy the academy also has to do with um greater civic engagement so one of the things that we look at with neighborhoods is that how many times have you gone to a neighborhood event and realized that you have an extraordinary expert on something in particular right wouldn't be amazing if that resource was readily available for additional and so that was the other part of the academy is that this city is a brain trust we're well aware of that um and we don't necessarily always have the best mechanisms for retaining and capturing those folks and having their skills and knowledge readily available and so the academy was using some of the expertise inside the board and having the training model and then also being able to bring in from the community those resources and assets that are already here so that's one of the larger far reaching goals but this point i think what we're also looking at is just where can what can we look at for research and models and then in addition to that we also are looking at to be perfectly honest your replacements no offense but we need to start identifying leadership from across the city we're going into district elections and some of the folks that live in these districts don't know that they're in a district and we need to be proactively reaching out to neighborhoods and finding those leaders for our future because we need them and they're probably somewhere between the ages of 7 to 15 right now they may or may not even know this but we're depending on them and so part of the idea with the academy is let's talk to their parents now right or let's talk to these college students now bring them into the academy get them some training and ideas and expertise and maybe just maybe they come up with solutions that we don't even know we have that we have a need for thank you this is a lot of work and i appreciate all the work has gone into it i'm i'm happy to see it moving forward but it looks like a lot of work and there is 14 of you and different levels of commitment and time they're able to devote to this and one of the things that has been historic i know councilmember sorg can attest to this is the historic issue of recruiting cad members and typically what i have seen in my 12 years is recruitment that sometimes involves seven different types of cad members depending on who the person is recruiting because we all have different ideas of what cab does should be doing etc so it kind of it makes it complex and trying to explain to somebody what their role is going to be in being a a cab participant and it still does because it's still that clear to me so how can you help us uh what do i tell somebody who i want to recruit to be a cab member for example because they're going to ask me how much time well it's it's a meeting a month no it's not a meeting a month it's more it's beyond that so it's i i think it takes a significant amount of a personal time from somebody who's going to be volunteering their time to do this kind of work and i know for me it would be helpful to have some idea or have some information i can sit down and talk to somebody about what's expected of them before they get to you for an orientation i gotta get them to the door at least say yeah this is something i want to do and to help them understand that maybe what they perceive what they're going to be doing is not the reality either so that's going to be important to me is finding a way in your work here even in this first year is helping us and giving us the tools that we need in that cab recruitment and to replace you as well as we move forward be on the love their council member all of various it's an excellent question though and anyone who's in a leadership role better be looking for their replacement that's the first thing you know i would say i will say that you're right it is still ambitious but it is razor focused and it has clear definition and interestingly enough at the last two cab meetings one of the things that we are working on is what is an ideal cab member because we all are we are very aware as we've all gone through the onboarding process and we've all been appointed that it would probably have been helpful to have a one-sheet you know explanation of this is the qualifications and areas of interest that would make you an exceptional cab member do you have an experience in community engagement do you have any interest in you know doing community events do you have every Saturday free for the next year yeah these are good basic questions to have because you're right there is an additional commitment when you serve on this board it is not one meeting a month you know that is never been the case for this board and now with the neighbor fest model you get a very full summer this is true and there is also the fun factor you know when i came on the cab in 2013 my first meeting i said i'm going to do this but only if it's fun and subsequently i've done a lot of things with the cab that i wouldn't qualify as fun they were long hard meetings i had to make some very painful tear felt decisions um but i also said that i wanted city of santa rosa to be the city that had the most block parties of any city in the united states and to have the largest block parties of any city in the united states that was my goal i wanted the city to have a party all that you know that was my goal block parties i had one singular focus i had no idea flash forward six years later that all of a sudden there's benefit in block parties social cohesion has a proven metric for resiliency and recovery for cities and at the time it just sounded like something that was going to be really fun to do and now it is something that's really fun to do but in addition to that we're seeing neighbors coming out of their houses and playing in the street and playing you know and their kids who happen to go to the same school and they may have never talked to one another and then they find out that they have mutual interests and they find out that they can you know they have now the non-emergency phone number for the police department and they have access to the fire department and all the resources and information that they didn't know that was available oh and now they have a map of their neighborhood oh and now they have a neighborhood directory and these community building connector moments are extraordinary and i love that part of the work that i get to do um and so yes absolutely we are going to be working on getting you a one-sheet ideal cab member so that you have some information you can present to somebody before they dive in i will say at this point we do have a full board which is you know an amazing achievement because it's not easy we always know you know i guarantee you know momentarily that will change um but we also have a strong board that are dedicated and determined and i love every moment that i get to spend with them because it's challenging and it's also extremely rewarding so yeah and i and i see even with with the whole work plan effort that this is something that is going to contribute greatly to community safety and health and it's very important for us uh and i and i'm very interested in the community engagement academy because that too is a place to recruit and share what it is to be a cab member and then the other thing i am concerned about and i hope that you focus on this possibly through your operations group is burnout how do you take care of yourselves because this is a monumental job again it's voluntary and and there's a big commitment so i hope that you're focused too on how do you take care of yourselves and not burn out and and and support each other thank you councilmember can i just add that the expertise sub committee will also be creating an orientation and onboarding process for cab members and so i think throughout that process what we'll do is identify what it takes to be a a good cab member and the and the roles and responsibilities and we can provide that for you as it comes out thank you councilmember comes okay thank you and thank you for the hard work you've been doing for years um some of us uh are kind of aware of the um what's the story the the the blind folks with the elephant where you grab a hold of it and you think that's you know when one holds the leg of the elephant and thinks an elephant is like a tree trunk and the other holds the nose and thinks the elephant is like a snake i think those of us who have been on cab have that kind of experience with the entity of what it is uh and really appreciate your sort of crystallizing it making it uh more real um and having the big picture for what cab is and what it can do um i have always hoped that it would emerge as um as a strong neighborhood and community liaison board and really give us advice about how neighborhoods need and and act as a body act as a whole body rather than as you know i tended to use my cab rep as a liaison because i didn't know how to use it use the cab as a whole body so i'm really glad to see these things coming forward that way i do have a question though because um i know we cab was originally established uh in the charter so it's one of our charter entities um and i i'm hoping future councils as they move forward with the charter review process will continue cab um but between now and then how does the charter language affect this document because the charter describes three and then actually four specific actions for cab um so i'm wondering how we implement a strategic plan that does not at least to me clearly make direct reference to the charter language i should have sent this question earlier um one areas that cab is supposed to do within the charter involves uh advising public safety both entities of public safety interacting with planning and zoning with regard to community engagement there i'm trying to remember the other two one of them is really clearly spoken out and then the other is sort of vaguely you realize it's in there but it's not in a bullet point so i'm just wondering it has anybody reviewed the charter and confirmed that until we can adopt the new charter language that we're okay frankly i have not gone back and looked at the charter provisions um the i have of course read those provisions in the past but i did not re-review them for this evening but it was my recollection that there is some um flexibility and there is some vagueness in that language um i have not done the side-by-side comparison nothing jumped out at me in this plan that that was uh disallowed uh um through the charter i would have to go back and can certainly i'll do that and can but give back to you but cab has always danced vaguely with you know um it's it's been an interesting dance with the charter language and how cab has moved forward yes and uh i so i just want to make sure that until we can modify the language to match this which i think is wonderful that we don't have any problem i will take the time to go back and look and compare them side by side and i will let council know particularly since now that we're becoming districted yes it makes sense for there to be a body that sort of unites in this interesting way for neighborhoods so thank you again and thank you for your hard work and councilmember to help you with that too i would say that within the charter language the bridging piece to all of this is neighbor fest because the two pieces you brought up under the charter language working with public safety we do that through neighbor fest working with public works we do that with neighbor fest so there is bridging language just within the model of what we're working for you triggered me it was it was the capital improvement program that's also supposed to be reviewed through cab thank you great thank you so much for your time and coming in making this presentation i'm curious to know if you can speak to the details of how you plan to address you touched on it a little bit with the lack of consistent we'll just call it an inconsistent onboarding process and what a what it would look like beyond just these are the qualities that make a good cab member and this is the the timer you know required what a what a good onboarding process would look like to you well one of the things we've identified is it starts with mentorship and so we're looking at a way to have an experienced cab member as your mentor for the first year that you serve on the board because it takes roughly a year to really kind of get your feet under you with this board because we don't just work with one city department and because we don't just work on one type of city project and because we don't just work with one of the neighborhoods we work with all of the neighborhoods that was the first piece that we've identified is that new board members getting paired with members who have served for two or more years just to kind of have that mentorship so that's one two is the expertise subcommittee is working on an actual cab binder that would be your here's the because what happens right y'all know you were on the cab right you get handed a couple resolutions figure it out you know you got a lot of degree right you can read through this language no right and so the idea is that we take the resolutions and then go one step further and break them down into the English language that everyone understands as opposed to public documents speak and giving people an understanding of this is what the resolution says this is what it actually means because you have a clear understanding and step by step of these are the projects cab works on a little bit of historical context of what cab has worked on the past and then really diving into these are the subcommittees and within each of the subcommittees this is how they tie back into the five-year strategic plan and oh yeah by the way we do this thing called neighbor fest you might want to take a you know so that's actually what expertise is dialing into is creating a physical binder which will probably be turned into an electronic version of PDF that will be sent to them as an email link but it's a step and that being the way of giving everybody the ABCs of this is what you're getting into and you know and also with the mentor being in that first year especially it's also that opportunity when you run into a question of because my biggest gripe and I will say this across the board any city departments that are here I hate anachronisms I love them because anachronisms are the exclusive language of I work for this said department I know all these internal anachronisms that no one else has ever heard of and I'm going to utilize them in multiple sentences and leave y'all confused and so one of the things I absolutely cringe with is when I first meet someone they start talking into anachronisms right what happens when you join a board or commission or anything else right oh here's a whole plethora of anachronisms that you have to figure out we're trying to demystify that and expertise is working on that and literally having the here's a list of all the anachronisms that you're going to probably hear because these presentations come to you and you go right so that's another piece so I hope that helps answer some of those questions it does help I had another question but it is slipping my mind at the moment so I will cede the floor all right we will go to public comment on cab hopefully without anachronisms we have George uberty and then dwayne do it it's the citizen advisory board not the community advisory board so it is okay I stand corrected also known as cab go ahead george tell you at least three things that I really like about cab uh one is that I'm hearing this neighbor I volunteered a neighborhood fest myself I think if there's you know if we're going to be a democracy we have to actually be together at some point right have some kind of communal concept of ourselves so this goal of having more opportunities for us to literally come together as a community absolutely a positive one that I want to see more of right number two is the cultivation of our consent right how do you hear us right the idea that the council has at least produced the appearance of an effort uh to actually meaningfully get an organized way of reaching out into the community and figuring out how to hear what we say right figuring out how to actually find out what we want and how to do it um and I mean in that vein before I get to number three uh in that vein um now I'm hearing that this is more honed in than it's been in the past right that this is this is as honed in as it's been up to this point and I appreciate that effort right that we're trying to make this a little bit more precise in what it does but as I look at these goals I I mean the very first thing that strikes me about it is how much more articulated this process can be all right not only do we need to hear what people are saying that they want but we need to figure out how to organize those things the meaningful goals that the city can accomplish right because I know I've said it to you all before but specific measurable attainable realistic timely right how do we and in that vein I think we should you know I hear a lot of reaching out to public private partnerships but we have to Santa Rosa junior college right we have so no mistake those people have data uh driven programs right I mean they have statisticians at them right let's talk about how to organize this information that we already are collecting through you all right now the third thing that I hear you all advocating for and you all really trying to produce as a community advisory board is how to use the resources that collectively compose our efforts I mean people come here I come here Dwayne Dwayne comes in here you know we're regular fixtures at these things we don't get anything from it right but we come here because we've got something to give people want to contribute to their society they're chomping at the bit to do it right and we've got a ton to offer right now that is an unutilized resource worth how much you know the idea that there is an active effort to cultivate the will of people not just the will to give their consent the will to give their time and effort to bettering their community that is absolutely a positive development the community advisory board represents and absolutely something I want to see more of thank you very much thank you George Dwayne hello my name is Dwayne DeWitt I'm from Roseland thank you for you folks for what you've been trying to work on for a quarter of a century the city's been trying to work on authentic community engagement they had a community involvement task force in the mid 90s and many people aren't really interested in this topic when they're getting paid to be in government they're just checking off boxes so authentic community engagement is something that may be different than even the civic makers may think about they were making sure they got their contract fulfilled but what's said here is that you want to bridge the divide between residents and their government that acknowledges the divide is already there and it's basically growing also it says here that you want to teach them to fully more fully participate in the public process so this is the public process right here people come they give you some information it's people like myself and others who may have been here more than once will probably be being ignored and if it's people that don't necessarily have something that you agree with they may even be disrespected and that's kind of a sad state of affairs so the other day thank Vince Harper for the folks that came over into Roseland and did a neighbor fest and you had a sunset avenue activity some people just a block away didn't know it happened had no idea all right so if you're going to open these things up truly open them up I went and asked people just one block away on West Avenue on Sunset Avenue to the western side and on McMinn Avenue I mean that's my old stomping grounds I went to Roseland school I know the area they didn't know much about this because it was so narrowly tailored to fit what the people at the top wanted rather than when these things were first discussed back in the day with the community involvement task force it would be from the bottom up it would be the community coming forward and the community would find a way to interact with our elected officials so I know that it's been a long ongoing process and people are proud that they've been trying to work with the community advisory board and make some things happen but this is like leadership institute light this is like picking out the people you want to be involved in the stuff that you want from the top rather than empowering those folks in neighborhoods that have serious issues they'd like to have addressed by their elected officials Roseland is still a disadvantaged overburden community two years after the annexation it's not getting much better and there's a sense of frustration that coming down here is a waste of time me I'll waste my time occasionally and get through here and we'll figure out a way maybe in the future to have something positive come from all this money being spent on a new department of community engagement that's not engaging well thank you Dwayne I'm gonna bring it back to the council I do want to thank Dwayne for walking to his neighbors and inviting them that to me is the perfect example of what we are trying to create here which is opportunities for folks in our community to become engaged to work with one another and understanding that staff doesn't always have the capacity to do everything that we would like and so building that capacity within neighborhoods by identifying leaders who are willing to take that on themselves as well understanding that they're not getting paid you know I was on cab as as you are very well aware and I always saw cab as sort of a way to make up for not having districts and to make up for city council members being part-time and not having dedicated individual staff that might be able to do some of that civic engagement and go out and really bring back some of that input because to be really honest it is exhausting there are 175,000 people in this community there are probably more than that in terms of uh opinions I'll tell you I don't always agree with my own opinion and I'm sure that that's the case for everybody else as well it's so cab has always served this key role in terms of trying to build that capacity and as you said identifying who is already involved in neighborhoods and can bring something to the table to be able to expand what the city is trying to do so I do appreciate what you folks are doing I do know that we have had conversations in the past about how this dovetails with the open government task force report and I am really excited to see the idea of a civic academy to try to teach people how to be leaders that is something that was envisioned in both the cab strategic plan as well as the open government task force report and so thank you both for your service I will leave you with a depressing note which is that you will not have a full board in the near future because I have to replace one of my cab members who is moving unfortunately. Council Member Fleming. Yeah I'm more than one count you won't have a full board for long but I do want to thank you for all of the hard work that you've done and for you know I was with you guys during the beginning of this process last year and I know that it wasn't easy and so but what I wanted to say is that as a city council member the most helpful thing that I could get would be the checklist of what would make a good community advisory board member I really do struggle with recruiting people and explaining to them and you know a little bit chagrin that I served on the board and still can't quite articulate what it is that I'm asking them to do except show up and give up their time and it is a delightful board to serve on but you know if I could have that in some way to measure whether or not my appointees are succeeding I mean with the planning commission you know you show up you vote on things based on the the rules that are there for you but with the cab if we could have something that was clearer and more to the point and help people to feel like what they're doing that would be great the other thing I was curious about is and I forgot to ask this during the question section but it's really brief which is have you implemented the achievements portion of the recommendation where wherein you would go over what has been accomplished so that's out of operations and that is putting it into the agenda because if any of you were here years ago when we did the neighbor's summit and we had Jim Dyer's come down from the department of neighborhoods and a lot of times in this work you get to a place of you feel like you know you're in the room with the grim and determined because it can be a grind and so one of the things with the board that would probably help with collaboration and moving forward on these projects is that we have accomplishments right that we have achievements that we award grants out and we do get some of it from the staff feedback but it was also agendizing it for the cab so that the board members that are working on these projects have an opportunity that is agendized that they can actually bring forward the achievements of we had this neighbor fest 200 neighbors came together they completed a full map and having those wins in there because a lot of times you come in you do the meeting you get through the agenda you get to the end of the meeting and you say to yourself you know okay did we do it you know one did everything get covered and two was it impactful right and so that was I why under operations we're actually putting that forward as a way for people to collectively have that moment where they can say actually we are doing something meaningful that folks that live next to them so next door to each other for 20 years sat down and had a deep and medieval conversation and you know what the next disaster because we all know it's got to be an earthquake it's not a question of it for when people are going to be looking after each other and in those shelter-in-place moments neighbors that have that social cohesive bond are looking after each other and they're looking after their kids and looking after their pets and so that was the reason for the achievement piece of being able to have that in the agenda to kind of codify the fact that the work we're doing is impactful is meaningful and is worth putting the amount of energy and emphasis on so have you started that that was what I was asking and I was just curious if it was help how it was going yes sorry short answer yes thank you councilmember Sawyer thank you vice mayor first of all I want to reject out of hand the cynical suggestion that this would that that that the event in in roseland was a top-down exclusive party I think those I went to one in insured forest and the neighbors had a great time the police were there the fire department was there it was it was a success and I think that I know that it that it was there as well I think that they probably have been successful wherever they have been produced in Santa Rosa I when I used to try to to bring people to the to the cab I would suggest to them and this is when you could look up the word nebulous and cab would be the definition there was it was I would say if you don't mind not knowing where you've been where you are where you're going you're going to love this group because it's it's really a real challenge to all of the the charges that you were trying to satisfy over the years Ernesto is right I mean it was a very difficult difficult board to it to appoint to because it was it was trying to define itself over all of these years and this is the it is bold it is aggressive what you've done I am a little concerned about the the this the the height to the which you are trying to do you're being very aspirational but you know what it's the most defined that I've seen it over the years I think it's I I honor the work that you've done to to define it the way you have and I think you will be able to which will be able to more easily attract people and maybe you'll you'll pare it down even more I know how difficult that is to do it's always difficult but you know it sounds like you're you're well on your way to the to the best definition that I've seen yet over my many years sitting here wondering what does cab do and I don't have to think about that as much anymore so congratulations I think you've got a good thing going and I look forward to seeing more of those community events I think it's a good path and I thank you council member Oliveris I think this is yours thank you vice mayor move a resolution of the council city of Santa Rosa approving the community advisory board's five-year strategic roadmap with year one work plans and amending resolution number 28686 making changes to the committee improvement grant program and wait for the read of the text second and that will pass with five eyes thank you both and I will also make the quick comment that the last four times I've seen cab present here it ended up being about 10 30 11 o'clock at night so you're welcome we're getting you out of here faster mr. mcglenn item 14.2 item 14.2 report approval of a professional services agreement with jones lang was sal americas incorporated for the public private partnership technical advisory services for the city hall campus and authorizing the assistant city manager to execute the contract jill scott real estate manager presenting good evening again council tonight we're here to talk about the professional services agreement with jones lang was sal for a public private partnership agreement back in january of 2019 assistant city manager gooin and not we're here to speak to council regarding a potential public private private partnership agreement for a new city hall complex they also talked to you about the facility assessment info and the aging infrastructure issues that we have here on the city hall complex this was all in an effort to really address bringing housing and mixed use development into the downtown area and of course to address those aging infrastructure issues at the time council directed staff to issue a request for proposals to procure a technical advisory services to help the city really do a feasibility study to see if this was even a potential or even possible and then in january or excuse me april of 2019 the city issued an rfp for a technical a technical um advisor service the city received seven proposals through the competitive bid process um panel rated and interviewed three of the top seven proposers and jones lang was sal jll who was here tonight with us um ranked the highest and is the panel recommendation to council tonight for the city's technical advisor since that time staff has negotiated um a professional services agreement with jones lang sal it's in the amount of 350 000 and has includes a really specific scope of services um that was really geared towards what the city needs um and information that council would need to come to a decision point if council would want to move to phase two efforts of this or really look at just considering investing in the existing infrastructure that we have within that scope of work you'll see things like site analysis for development and downtown surplus strategies along with real estate values and market analysis these would really um take a deep dive and look at our downtown real estate so what do we have in values in the downtown where could we potentially put a city hall campus site um it would basically give us a menu of options in the end so what are the top recommendations for a city hall site what lots would we look at or you know structures that we have that we might surplus to offset the cost of a new site it would look at the other sites for development what would be the prime sites for development that the city has where we could get mixed use and housing on it this section of the scope of work also would we would work very closely with the county of sonoma who as you know is also on a parallel track with us and keith lou from the county of sonoma is with us um who is leading these efforts um for the county so they um the board of supervisors just recently also approved a contract for a technical advisor that technical advisor and their staff our staff and jll if approved tonight would work closely with the county to look at is there any possibility of co-location really analyze any shared services that are possible anyway we could work together on these efforts you'll also see in the scope of services visioning and goal setting this is really very minor at this point we really don't have a project yet and we're looking at really just the feasibility can can we do this is it a possibility that we can move towards a project if council will decide to move towards phase 2 that's when you would see a really strong and large grassroots if you will effort of community engagement that would be the point where we really involve the community what would they like to see in a project what would they like to see in a civic center at this point we're just not there yet we're a very very basic feasibility they look at recommendations to develop procurement strategies and then the a very big one for the city affordability and the financial analysis so in the end in january in 2020 what we're hoping to bring to council in a package basically is a rough order of magnitude for the cost of a new city hall complex just a basic cost of what we think where it could be a menu of options of how we could potentially finance is it possible to finance it how would that happen and then a set of ways just to look at that finance and how that would go at that time council could make a decision either to move forward with phase 2 and look at a potential procurement process for this and a community engagement plan or to look at investing in the existing infrastructure at city hall and then just a quick look back at the timeline that they've showed you before we really are if this contract is approved tonight we are just really beginning this timeline so we're really just at phase one which would be the feasibility and the financial analysis again just to reiterate that would just bring in early 2020 to council a decision point of where they could decide to move you could decide to move forward to phase two which would be a good creation of an rfp a really aggressive community engagement process as well as looking at what the cost would be to get there or the offset of the cost that we could use to get there or look at or and or look at investing in this existing city hall campus so it is recommended by the planning economic development department transportation and public works and finance that council by resolution approve a professional services agreement with jones lang lasal americas in the amount of 350 thousand dollars for technical advisory services for the city hall campus for a potential public private partnership and authorizes the assistant city manager to execute the contract and with that i'm happy to answer any questions and we have a whole host of people that would love to answer any questions we have um from jll we have um james berkey and um and bob and then we have there's bob and bob i always get them confused there's two um are from project finance um who is our city finance um we also have bob gamble and then of course we have our assistant city managers and our economic development manager that are happy to help thank you miss scott council are there any questions council member comes this isn't a question i just want to appreciate that you're here it does happen it it is one of the last items on our agenda and i uh it has happened that we have awarded considerable dollars to individuals who didn't bother to show up and we notice so thank you very much for um putting in the application and for being present all right we'll go to public comment we have george uberti yeah i want to be clear about one thing i mean i i think i and you know many other people whether they realize it or not absolutely support a remodel of city hall i mean this building is ridiculous it's like a moe you know i mean there's a flight of stairs to get in the front door i mean the street is that far i mean this place is it's designed to be about the least user-friendly building that's like even hypothetically possible short of a drawbridge um but but you know i mean that's that's one part of it right now the second part of it this public private partnership thing it feels a little wasteful i mean do we not have an it department does the city of sonoma not have an it department can they not tell us i mean what do they do if it's not analyze information for us why are we gonna pay 350 000 to find me these people not architects are they right they're not going to design anything they're not going to do anything that the city can't do for itself i'm are they i mean i don't i don't know it doesn't seem like it it seems like what they're going to do is think about maybe doing this and do some research that if not google searches could produce for you certainly the id department could get you this information right and so what i mean this feels like a waste of money to me um you know especially for i mean if it's phase when we're not even thinking about realistically doing it we're just talking about maybe whether or not it would be feasible that's not 350 000 dollars worth of stuff certainly it's not 350 000s of dollars worth of stuff for an outside agency that would i mean this is a gimme you know i mean um i'm just saying i don't think we should outsource something that we don't need to outsource i do think we should think a lot about making this building and buildings like this one uh more excess in just the most basic way this is about the most foreboding building that i could think of um so yes let's think about redesigning it no let's not waste money on thinking about that thank you thank you george uh i will say that mr mckenry will be really happy to hear the uh support that he has from the community to do this sort of work uh and i did see you acknowledging that you would like a drawbridge and i don't think that that's in the works uh council any other comments all right councilmember soyer this is all yours thank you vice mayor well in seven slides you were able to put together one of the most important decisions that i have ever made on this on the behind the stairs um it i have great optimism and excitement for the future and what this could bring one way or another assuming that it all moves forward uh it is it is a um watershed moment for the city santa rosa for the downtown future i'm looking at this uh this like i said one of the most important decisions this body i think um may ever have the opportunity to make with that i'll introduce a resolution of the council of the city santa rosa approving a professional services agreement with drones laying lasal americas incorporated the amount of 350 000 for public private partnership technical advisory services for the city hall campus and authorization for the assistant city manager to execute the contract and waive further reading that passes with five eyes we have no public hearings no written communication no additional cards for public comment right as i mentioned before we will be adjourning tonight uh in memory of folks impacted in el paso and in dating uh i do want to just take a moment as is my prerogative and point out other countries have video games other countries have mental health what other countries don't seem to have is the same level of obstinate elected officials who refuse to take any action in the face of what has become a huge public threat and is absolutely domestic terrorism uh i think folks in our community feel essentially like we're screaming into the void asking party leaders to take action and there's legislation in the senate right now i'd urge uh that to be taken up and mr city manager i would hope that you would take back to your your former colleagues uh support from santa rosa and let us know if there's anything that we can do to help them to get through this time thank you and i will that we are adjourned