I think I forwarded all of the... Katie, I'm not kissing myself. Um, you don't have to hide in the bathroom.  Um, she's vanished in the bathroom. So you've been in contact with Ann with just her, our 911 coordinator. And she's agreed on the numbers and the E-911 addresses. That's all been confirmed. East Montpelier Fire Department has signed off that they can provide services to you. The only thing that we have to do, our only thing to do is to approve the name of the road. And you would like it to be Dragonfly Lane Private. I confirmed with Toby today, just to double check and make sure that I don't want you to be surprised, that that entire name can fit onto a sign that only needs one post. I just want to clarify for the notes that it's not fields. It's just perennial field projects. So it's PFP, just not that it's that important. In the minutes it says perennial fields. It's just one field. The project is going to be transforming the field into field plus agroforestry. So over time. Thank you for the clarification. Yeah, so Dragonfly Lane Private, one pole. Great. All one word Dragonfly. Right. That's what I have. That's what you meant, right? Yeah. And then Alfred would order the sign. How does that work as far as the install? Do we explain when the entry, the curb cuts completed? I think you would notify Alfred about installing it. I think it's a private road, but I think he'll install it. We just like it to be done the way that, you know, according to standards. Okay. And now there is on the side of the road where there's about to be excavation as soon as the roads are open to do that. It says no parking, which we welcome sign for that, but it might be in the way of. That's a no parking because of the swimming access. Yes, on our side of the road, it says no parking, which is great. But that sign will need to be removed. Do you want our excavators to do that? Is it one of those permanent signs? Yeah. It's a no part, but in order for the vehicles to make the swing. That's right at your driveway entrance? No, what I meant is a permanent sign. Was it something that you can take out and put back in? No, it's a straight sign. Because it's to inform the typical swimming people not to park on that side of the road because they have no sight to see. I would hope that would be installed, reinstalled before swimming season begins. That's a road crew issue. Who removes it? Alfred's in charge. He's a commissioner. He's in charge of roads and signs. So let him know, meet him out there, and you'll figure out where he'll relocate it to. He'll relocate it. So I'll talk to him about removing it for the construction. And then I'm putting it in afterwards. He'll probably put it somewhere else, so it doesn't keep getting moved. Well, it's not going to keep getting moved. It's just while you're doing the construction. So it's moved once and you just have to come back again. It'll be pretty obvious when the construction's there. It's just because it's something new. Right. So can I get a motion to approve the private road name of Dragonfly one word lane? Private? One pole? Okay, is there a second? Second. Okay, all those in favor please say aye. Aye. Where did that name come from? Just curious. Many, many meanings in voting. Over a road name. I had a feeling it might have been. Not my first choice. That same mine either. Yeah. Whatever. It is what it is. It's all yours. Yeah. So, we're done. We've got a so unique a name that people want to steal your sign. That's a word of caution by the way. Lightning Ridge, we cannot beat that sign. How many, are we on a fourth or fifth? Well, I was not eagle-ish. So, you know, mud hole would have been a good one. I don't think it even really wanted steel dragons lightning. But I think we get a high five. Yeah, we didn't talk at all. She wanted to take them home with you. Thank you all for your time. Good luck. Are you here for a public comment? No, one ton truck broken frame. I'm waiting for Alfred to come to do that. You got a welding proposition for us? Okay, now let's wait for Alfred to get here. We're going to have to have this discussion. Do you think he's coming? Yeah. So we killed the project. So let's talk about roadside mowing. I emailed, as I said I would, the conservation commission and asked them about roadside mowing. And guess what? I haven't written anything back. A little bit of chair just got to town. Email down. Yeah, but you can do that over email. But anyways. Oh, I'm sorry. We passed them around before. We passed them around. Maybe Jerome wants one. Stop it. Thanks. Well, Alfred is on his way because Judy has a correspondence. Oh, okay. The orders are circulating. There's a lot of them. So that doesn't get started. Do you want to start? Oh, sure. Okay, thanks. All right. This is a problem. What else can we talk about until Alfred gets here? Perennial field 1S. I'm hoping that Alfred has a recommendation on the curve cut. The town clerk. Do you have any updates, Judy? Just that the election is on Tuesday. 21st, right? 7 p.m. And it's early voting is available and absentee ballots have been mailed out. It's getting a little close, but can still be mailed out. And what are we voting for? This is for the merge board. The 10 positions. And the only contested position is in Calis, between 14 mailers and Chris Catara. It's Tuesday? It's Tuesday. So do we have to pick 10? Or do we only have to decide? Two from each town. Okay. Okay, thank you. That reminds me of all the questions. The ballots just arrived. Actually, at my house on the weekend. And everything's a little delayed. It's very, very tight. And it's voting here? Or by the tabulator. But we haven't received the tabulator cards yet. Which is, again, kind of late. So we're in permanent election mode. So sorry for you. Because as soon as they're voted in, they'll vote the date for the budget for the other elections. And some towns have it worse that because of the delay of the budget vote, they actually have to have their town vote to change. They may have to have their town's vote to change the date of the tax bills that are due. So it's just one thing leads to another. Yep. We have it a little easier than sometimes. Maybe we can get that flexible first to date. Oh, good. Anything else? We'll do a volunteer appreciation. Not unless you have questions. I don't think so. Everything's running smooth. You guys got vacation schedules? I had a few days off. We, for ourselves? Yeah. Not really. No. We'll let you know. Yeah. Okay. I think you passed out a memo, not to me, I guess, because I'm elected. Right. Because you're elected. Exactly. There were some questions about what motivated that. So you might want to get back to it. I think it was just a... I'm going to turn it for you. Not for you. We tried to do it with the... What we do staff meetings. Staff meetings, yeah. But it's been hard to get together with the road crew. Right. Just to begin the schedule. Not for you. No. Just let you know. No. Okay. Yeah, we may have to delay our tax bills, depending on what happens with the... All these different votes and stuff, just the heads up. But thankfully, ours don't have a date certain, which other towns do by which they need to be mailed. Ours is a little open-ended that we can mail the tax bills. And the first payment is due 30 days, blah, blah, blah. And the second installment is due... November 15th. November 15th. So actually, we are at a better place for this, because by the time all these budgets get voted and the state weighs in and it usually takes them a month to come up with the amount of money, we may be delayed in collecting taxes. So that may be put us in a position where even though we have... What does Sandra call it, cash on? She calls it something specific. But... The lag. Yeah, the lag time may mean that we have to take out a loan in anticipation of taxes or something like that. Which is another whole issue since it's the state delaying the... Right. She could talk about that at your next meeting. Yeah, she'll be coming to our meeting on the 10th of June. So that's just a little fill-in that I was going to do later or we can do it now. And now Alfred's here. Thanks for coming. You're welcome. Back. Thank you. Okay, so we just approved a perennial field having a Rhodes name called... Dragonfly, one word, Lane Private. And I confirmed with Toby and I think I sent you the same email that it would only need one poll. So... I did. Yeah, okay, good. Thank you for doing that. So we'll get you the correct spelling of that. And then... I'm buying it. I think we've bought them. We buy the first one, but if they get stolen, it's on them, right? We need to be clear on this right up front of them. You have the problems with Lightning Ridge? Yeah. Well, when you start getting names like this that are unique, they might disappear. Lightning Ridge is not a private road. That's the difference. But it's a unique name, so it gets wiped. And this is another one of those. I worry about that, but okay. With Maple Road, it would be fine. I'll say whatever we do, we have to be consistent. Right. I think we're being consistent that we would buy the first sign and then after that, they're on their own. And then she also asked about there's a sign there that talks about no parking. Swimming area parking. On that side of the road. We need to be relocated. The perennial field side of the road. Because of the roadway. Right. The construction vehicles. They're not going to be able to make turn bigger vehicles. I guess it's tight through the road. Just move it. Yeah, move it. Yeah, so she's going to contact you when the construction people are coming, so you have time. Okay. Okay? Yeah. It's ledged through there, so it's hard to find a spot. Oh, really? That Indian drive was signed through. No. So, you know, that's why it's located where it is. Probably that was the only soft spot there. We'll figure something out. Okay. Because we do need a sign there, because otherwise people wouldn't be parking there. Right. All right. All right. Truck. One fun truck. Okay. You were going to give us an update at our meeting? Yeah. For the last time? Yeah. Well, all I know is that it is now at McLeod's. They're promising me they can fix it. Hopefully tomorrow. Replacement part, full section? Nope. Really? They can certify it. They told me they would inspect it. And that's how much? It says right here. And I'm sorry, Alfred, what? I didn't get a quote for how much it's going to cost to fix it. I was just delighted to hear that they can fix it. I'm not going to assure you it won't be $35,000 that we were full-coded in the first place. Well, it was $14,000 for the new frame. And then it wanted $20,000 to the mount and dismount with the equipment. So that right away was not happening in my opinion. It could be done. That's why I bought it here. That's great. A little more. Carrie says you can do what you're doing. Yeah. So McLeod's is going to fix it. They gave me a ballpark. They did. They did. But it was scary. They were warned you. Yeah. I don't see it being more than much more than $1,000. Yeah. What a difference, though, between fixing it and just a hunk of metal. It's not much to it. Isn't there a small frame? Is that where it's on? Is that where it's on? Is that where it's on? Is that where it's on? Is that where it's on? Really? Oh, that way. The frame of this is the number of yards we're at. You can edit that. That's where it's on. I'll leave it in. Your work is a little harder. So is he going to check the other side and make sure that one's not getting thin? She said that's where they go. So should he do both sides while we're at it? He's never had one on. Oh, it's always on the best. It's always on the passenger side. The stress of the wing. The stress of the wing. The stress of the wing is always... Oh, that makes sense. Yeah, that makes sense. Okay. Will it be better than new? Will it be stronger? Be fear? Yeah, a lot of fear. Okay. A lot of fear of it. Great. However, in this process, I did do some other research. And looking for a replacement truck at the show that we went to last week. ARCS has a brand new model internationally. It's a step up from a 4 or 550, but it's a step down from a low pro. So its GDW is 21,000 pounds. What's a 550? So it's 17 or 18. So this is to replace which truck? The 550. The one with the broken one. The one that's broken. Okay. Given the fact that that truck is six months from being, its time is up. It went into service September 2014. So it's five years. So I didn't think that this was a complete way. Because at that time I still lived in all of the frames but I think it's worth looking at this truck regardless. It's a heavier duty truck. It's a GM motor. It's allison transmission. Straight frame. So it's none of this. That's a weak point. So it's a straight frame. It's higher. I really like the looks and the sounds of this truck. How much was it? So altogether Clarks actually bought what they call slots with the company, the body company that puts the body and the files all together. So everything together was, as of right now, is 18, 118. That's total. That's body? That's body, file, everything. Yes, that's everything. The truck, file, rig and everything. In service, ready to go. We paid 103 for that 550. Five years ago. So you're getting almost twice the truck, five years later, for 15 grand more. So basically the same price. How much is the trade in beyond the current one after we get it back? Well, that I don't know yet. I haven't gotten that far. I will talk with Clarks to see if they're interested first of all. You said it was 103 for the current? 100. What we paid for the total? The total. The total package was 103. Okay. F550? Yep. Good job. And was that used? Was that used? No, brand new. Brand new. Brand new. How many miles are you going on that? The 550. Right now it's like 40, 2, 3. It's not. But it's not that it's that far. It's a lot of hard miles. No, I know. It's a lot of hard miles.  It's hard miles. Yeah, we know. And also what I found out is that with this new international, you can do, it's like a lease program, same as we've done from any other trucks. This is this $118,000 one is a lease purchase. You would defer your payments for a year. So you wouldn't have a first payment until the following year. And that would be right in line with our, with our. Yep. Yep. Is it $550 paid off? No, there's one more payment on that one. So that's good timing. So that would, so that we would, we could make that payment and then we wouldn't have a payment on this. We wouldn't have a payment on this one until a year later. And the payments would, we'd just be continuing essentially the same payment because it's ballpark. Right. So we won't see any effect on the budget. But a truck that's three times better guys, because it's a straight rail. You said it's an international? Yeah. But with a GM motor and an Allison 6B. Allison, that's an automatic 6B. I assume that international with a GM motor is good, right? Yeah. We'll find out in eight years. It's a brand new truck. Just, they just barely landed weeks ago. The first one that showed up at the show. Is that motor, is that motor a historic motor? Is it, that's not like a new design like we had with that international number. That was a new thing. It's only got really less. What? Is that a classic GM motor that's been in other trucks? Yes. That would be good to find out. It's the first year, I'm not saying that. No, I think it's a bold motor, but it's the first time it's been put into an international. That's what I want to hear. Okay, so what are you looking for from the board to do more research? You just give us a heads up. Well, I'm giving you a heads up on my research. But also, there's only three of these trucks left. There was 14 brought in, there's three of them left. Right now, if we, if we can come to an agreement, we can have that truck in service by November. On the road, ready to plow. So you would want me to put this on the next select board agenda on the 28th? Yes, you're going to find out the trade. Yeah, I can work on the trade. Right. Will they on your, if you ask them to, will they hold one until you get more information and come back to the board, do you think? They might give me two weeks, but beyond that. Yeah, because we're not meeting on the 27th because that's Memorial Day. So we're meeting on the Tuesday, just so you know, your schedule so you can come back and fill us in. Does that make sense? Yeah, that I'm no longer interested. Yeah, I'll work on the trade. I need your trucks up. It's in line. It's keeping our capital budget in line, you know. Right. And find out what the lease purchase annual cost is. And you said this includes the truck with the plow, all set to go. That's right, that's right. So if you could find out when you go to negotiate, I know you're not going to do this, but find out exactly what our lease payment is, annual pay annually. But find out so we can just continue that level of payment. Maybe we could trust them more. Right. Maybe lower interest so we can equilibrate. There's some wiggle room too in the equipment because they've set it up a certain way and that's what their price reflects. If I change the equipment, I can change up or down, hopefully down, but I need to do more research on the side dumps because I've heard that some of these side dumps on the smaller trucks don't work as well because they don't tip up enough to get this right flow into the... That's too light a truck. More research, more also. Well, we would trust your judgment on that kind of stuff, you know? Yeah. You know better than me. Right. But I do want to check in on moving the sign. Buy a truck, but where are you going with that sign on? Buy a truck and just make sure you look at the sign. No, I didn't think we were sober when I had a check-in on the sign. Jesus. Anything else? I've got a micrometer and something. That's good. Buy a truck on 18. Okay. Anything else, Alfred? Yes. So, again, that's a truck show. Something else to buy. I looked at one of these. Wow, good one. It's a John Deere grader. It's not for now, it's not for. It's just something for you guys to start warming up to. It's not about the metal media that farmers are afflicted by. Is there a farm? Anything with wheels and tires and shiny steel. So what's the price tag? They're priced right now is three and a quarter. However, we've probably got $100,000 worth of trade-in, depending on which one we get rid of, and that's not 100% sure. And that's a brand new grader, right? This is a brand that's priced for a brand new grader. And then we'll probably, I'm guessing, we're going to get $100,000 for our trade. We're just one of them? Back down to two. We might be able to discuss a little bit more with the municipal discounts and all that. I didn't get into it with the... That was really close on these graders because we're splitting things too. We'd be like a lot more time out. One of them's really old. I mean, we have gotten a lot of extra time out of these two, because we've had two. So you would get rid of one and keep one, right? Yes. I still want to maintain two. How often does this truck show happen? We're not letting you go. Every year, Ms. Donnery. I'm just glad my husband didn't go, too. We probably have a truck we don't need. Well, it's just something to be thinking about. Yeah, no, I know. Well, actually, Roger was just asking me. He goes, one of those graders is really old. He said, I would think that it would be... The handling of it would be difficult, but it was kind of moving all over the world. 1997. Yeah. That's John Deere, right? Yes. So the cat leaves the John Deere estate and you're scandalized to John Deere. Right? Don't help him out, Greg. Oh, come on now. I'm actually very torn about that, because I know both graders have been really good to us. Yeah. And they get a workout. They do. This time of year. Oh, yeah. So that's just something for you guys to think about, as far as putting it into our capital budget. Yeah. So they have just one more. Oh, now is that another picture of a shiny thing? Yeah. So it's a hydroceder. Oh, did we borrow one last year from... We borrowed one, we tried one out from town of Woodbury. Woodbury, right. But this is night and day different from theirs. We had, we spent half a day just loading the thing. Because it's set up different. It doesn't break up the mulch. Mm-hmm. And then it was clogging up. I just, I was not impressed with that. No, I know who you said you didn't like it. It doesn't have a, no, it doesn't have a, this one has an auger at it. Oh, that makes sense. It's kind of like a pellet stove auger. Except for it's, it's not really an auger. It's more of an agitator. So it breaks up the chunks in the smaller pieces. So it's closed. Town of these small players just bought one. Just barely, weeks ago, bought one. So we'll try it out. So yeah, I'm happy to try it out. But we also need to be thinking about it because... How much is it? You have to ask those top top questions. That's my bottom one. How much is it? 20? You're going to like this. 2005. No, it's only 13. Oh, this is fun. You guys can do it. You just say here. Yeah, yeah, right the chat. I'm going to say to you guys 30,000 on the floor. Give him the 13,000 today. He saved you 30,000 on the floor. So does that thing get to... Does he understand if we buy all this stuff? We're not going to buy the roadside mowing tractor that he wants. Well, I gave you a good one last year. I'm not going to get it to that one. It goes into like a trailer. We could put it in the back of the truck. Do you pull it? Do you just pull it around? When you're doing its hydro seating thing, whatever it's called, spraying stuff, how does it move? The truck is pulled behind the truck. And it's got its own... It's got a soft-contained motor. It's got a pump. It's got a 100 feet of hose on a reel that electrically rolls it back up so we're not helping it to make it move. Oh, so you have to stand there and... One guy in the truck and one guy running the hose as you drive. Because most of ours is doing ditching. And is that the stuff that can come in all different colors or something? Yeah. I think it really looks awful when they put the green in. I would rather see like a ditch color so it's not so obvious. So you can see the contrast. So that brings me to the best part of this whole thing. Oh, there's more.  I'm doing a free keychain. I'm glad we keychain that. With all the issues that we have with invasive species, right now we're sparing hay, bales of hay, and don't think that there's not invasive species in that hay. Oh, I'm sure there is. This mulch does not have... This mulch does not have any invasive species in it.  Yeah. You'd have to buy their mulch. You can buy it anywhere. You don't have to buy a specific company. You can buy the mulch from anywhere. So the mulch is crushed up newspaper. So it doesn't have any invasive species? That's what it is. It's not hay. It's not... Oh, that's cool. So that's huge. I mean that's a huge... So could you spray that?  No. No, no, no. I mean, what it prevents is... Spreading weeds. Spreading more on the wall. So when all newspaper companies go out of business and there's no newspaper... Right. Well, we're in deep trouble again. I'll be the most... Ground up international. Never spread ground up. Plastic. So we also, with this, we would be wise to enter this company. It's like a municipal buying company. It saves us $668. Just for signing up. There's no cost. There's no obligation. It's not just... So sign up. Sign up. Right. Well, give me an agreement. I'm buying this and I will. I think we have to... You know what? We're going to be looking at the budget with Sandra. Yeah. Well, that's not June 10th. But we could see where we are at the end of... We're in a raid right now. At the end of the fiscal year. I mean, if we're not, you know, over budget at the end of the fiscal year. We are. Huh? We are right now. But we don't... But Sandra said that could change. $13,000. Yeah. Save $30,000. We'll fix it before. So come on. $13,000. The highway's not in the ground, is it? Well, we're still... The jury's still out. The highway's not in the ground. We've got to see. We've got to see. I mean, we had a lot of overtime this season because of the weather and... So we might know more by the 28th. I could ask Sandra to figure it out so we know whether we can spend $13,000 if there's money left over in the highway budget before the end of the fiscal year. How's that sound? Uh, yeah. I mean, well, I'm hearing from Sandra that we're fine. Okay. Well, I just... I think we just need to double check. We've got a couple more months to get through. Right. On the newspaper... Sorry. Yeah. On the newspaper instead of mulch, Alfie, would you... Would you consider having a conversation with the Conservation Commission just to tell them you're thinking about this? Do they have a particular reaction to it? Yeah. I mean, you don't want to find out after the fact that there's a gazillion terrible reasons we shouldn't have done that. Good one. Yeah. No, I can... They're actually meeting... I just saw their agenda. I could ask them to put you on the agenda to talk about this. Would that be all right? Are you available? Yeah. Yeah. I think they usually meet on a... It's Wednesday. Wednesday? It's Wednesday this week? Yeah. It's this Wednesday. You can probably put them on the balcony on the agenda. Day after tomorrow. 5.15. It's Wednesday, right? Mm-hmm. What time of day do they meet? They usually meet at 7 here. I can ask Stephanie or Larry to give some advice to her, I think. Very good. Did you want to talk to them about a hydroceder? And mulch alternative, really. Mulch. Mulch alternative. Yeah. They're going to call the... I can tell you already. Good. Then go there and enjoy that. Right. Have a nice time. It's better than the first one meeting. They might have some concerns about, you know... The colors. The dye or whatever. Oh, the colors. I mean, we get a lot of heat about ditching and making the road look wider. Right. I remember that bearded up, that raw bearded up with this... That's what we've been asking for. It's going to be looking like grass, right? Right. Well, we've been asking for that. Right.  Yeah, it does. No. But at least it defines the road edge. That's what we want. But the thing is, because it finds the stuff, it's frozen out just like plastic. Yeah. As long as we talk about the ditch, if they're good, I'm good. Yeah. The ditches, the back sides of our ditches are steep. Mm-hmm. The stuff, you can put a tachyfire in it. Yeah. And it just sticks right there. Yeah. I saw it in wood. They're very rolling down and clogging up in the ditch. Yeah. And you said, I'm a colorist. All right. I will ask them to do our guides to Jenna and had you on Wednesday night. I'll let you know. Okay. Okay. I'll send you a email. Yeah. Good. Nice work. Look at all the money you can give up. Look at all the money. Okay. I'll put it on your tax bill, Greg. It's easy enough. Greg. I was here to back the truck thing. We need to do anything else? Do you want to do curb cut? Yes. Yes. Curb cut. And to be honest, I have not had a chance to go look at it, so I'm totally relying on you. Me too. And I'm okay with that because you... Well, the other thing that... Well, the only thing that I noticed is that he misunderstood that site distance. He thought it meant site, like, house site to the road. That's not what we are looking for. Oh, I need to be... I don't have the... He doesn't buy his design here. I don't have the sign off page for the... So did he have to state? He did state that on the road. We need to put this sheet that you signed off. We asked for site distance, which is one sign. Right, right. He measured from the driveway to his house. Sites. Not because you don't want to be right. But you can evaluate the site distance. I know. I'm saying it's fine. Wait a minute. As far as the permit, you might want to change those numbers. It's got to be amended. Excuse me.  Who's talking? I was talking to Judy about getting the sign off sheet. So I didn't hear what Alfred was saying about the site distance. He needs to change the site. His numbers are inaccurate on the application. It needs to be amended. So you can amend it and signature it. Okay. And because it's what he's staked out. It says here a thousand feet. Is that what you're saying is wrong? Right. But he's thinking that it's site distance from... The distance of the site from the road. And that's not what we're looking for. S-I-T-E rather than S-I-G-H-T. I get it, John. I get it. I'm trying to understand how it's going to change. I don't understand what needs to be changed. You don't get it. You don't get it. I do get it. Site in site. You just need to change the numbers on those where it's asked for site distance. Okay. And I can do that. It's going to get a thousand feet. There's no way there's a thousand feet. So they might be one way but not the other. So what should it be? He's going to figure it out. He's going to go measure it and put it back. One way might be a thousand feet. Because it should be clear to Sadie Foss in her section. The other way is still... I'm sure it's over the limit, which is 300 feet is what it calls for. I'm sure he's all good here. And I wouldn't be against approving this curve cut tonight. And I can just change the numbers as I measure. Wait a minute. I want to find out if the board is okay with this. No. The application came from him. Right. I think he and Alfie should work out the right numbers and we should approve it. That's right. From the applicant accurately submitted. At our next meeting. I mean what do other folks do? I mean... It's on us the site distance. We're not talking about where he put his house or something we're talking about. It's about the curb cut. That's about where the curb cut is in relation to the distances either side of the entry exit. I understand that but what we don't... What I don't know maybe Alfie does is whether he thinks that that place is a big deal or not. Have you talked to him? No, sir. I'm just looking at his time. Right. Okay. So this is his map. Right here. This is March of Max Gray Road. He's got his proposed driveway and his house's way up here. This is his thousand feet that he's talking about. I don't care that way. I care this way. This is Max Gray right here. I want to know how far it is from here to there and from here to there. So... It has to be 300 feet. This way it might be a thousand feet. This is... And where would you... So he's well in excess of the middle. He's just telling us the wrong figure. Right. Right. He's got it backwards. Yeah. Okay. So I think... But our interest is the road and you evaluate it. I said anyway whether he could put a right number or a wrong one. He does need a call. So basically you think it's a clerical error that he put out there? I do. But he did stake out the entrance. So that's what's... Staked out. I'm saying if he did... That's all I could say. Right. So... All right. So direction, restrictions, and conditions. It needs a culvert. Yeah. And we usually say what size culvert? Fifteen inches.  Okay. 300 plus or whatever it is. But the road commissioner will meet with the applicant. And what is the right terminology I want to use offered to determine... To determine proper site distance. To determine... Actual. Actual. Actual. Actual. Actual. Actual. Actual. Actual. Actual. Actual. Actual. Actual. Yes. Two words. Because it's two words. Right, I thought it was two words. Okay, well... Actual site distance of established round cut. Yes. Yeah. I'll call it just to clear it up. And I'll go and measure so that we have accurate numbers of the distance. And measure accuracy. Yeah. Right. Anything else? Anyone from here for restrictions? You have to call the government. Yeah, 15 inch color, anything, anything else? I think it's good. Okay, so I'll finish this up and probably, I don't want to take time tonight to do this. I'll finish it up and drop it off. Well, if you want to just wait, I can get those measures tomorrow. Well, I'll just get the board to sign it tonight, so it's all set to go. But I just need to fill in some stuff. And now for just need to sign it. Well, now there's a whole. I don't sign it until after work. Right. Oh, signing off. There's a notice of approval. There's a notice of approval to proceed to construct the curb cut. And then there's the curb cut permit. So we need to sign both. And then, yes. So I'll get this paperwork to you. How about that? And I'll get the board to sign off on it. Okay. So is there a motion to approve the curb cut requested by Chris Neff on, what's his actual? Sadie Foss. Max Gray Rowe and Sadie Foss Rowe. Right. Isn't it both? It's actually on Max Gray Rowe. Yeah, that's what it says here. Max Gray Rowe. Right. The permit asks for our closest intersection. Right. That's the same Foss intersection with Max Gray Rowe. Okay. To approve the curb cut application number 2019-01. And the restrictions are 15 inch culvert. And that the road commissioner will meet with applicant to determine actual site distance and measure for accuracy. I think he's going to determine that on his own. You're not going to meet with the applicant tomorrow and measure. No, but he's got to tell me what it is. No, he's going to go measure it himself. He has to tell the applicant what that is. The curb cut, right? Now the curb cut is established and staked. Otherwise we couldn't do this. The applicant is staked where the right location is. He just measured the wrong parameter. He measured the length of his driveway. Rather than either side of the state. If you read what you say. The part where you said meet with the applicant. He's not going to meet with the applicant. The road commissioner will determine actual site distance and measure for accuracy. Yep. All right. I'll make that a motion. Okay. Is there a second? Second. All right. I'll listen to what you say. Hi. Hi. All right. This guy, I mean we put it off. All right. Put it off again. There's no underground I think. I think there was but that wasn't that long ago. So I'm going to pass this around for everybody to sign. Today's the 13th. Okay. Anything else Alfred? How's the crew doing? Are they glad that it's nicer weather? Yeah. Yeah. Spirits are good? Their spirits are good. We are switched. This is our first week on our summer hours. It will be four or ten hour days. Okay. Is it summer like in East Calis? And I just don't know about that. Flowers are up higher in East Calis than they are at my house in North Calis. It's actually later than normal. Except well tomorrow we might get snow. Tonight. Yeah.  That's what I was thinking. Exactly. It's always a good freeze about. Yeah. They're in good shape. They're happy this spring is here. It looks like Wednesday and Thursday. So I'll have both graders. I want to share. Sure. Actings are growing on Christmas. Okay. So two things I wanted to mention. Last year I put together a posting to put on front porch forum and post on the website about the projects for the summer. Can you look at that and give me an update of what projects it would be for the feet? This summer? Yeah. Okay. I know one is the painting in East Calis. Right. And Toby will take care of announcing when the projects are actually going to happen on front porch forum and stuff. Right. Yeah. People appreciated what we did last year. Yeah. There's a couple of great experience that we have. A lot of experience. Yeah. That will help. But I didn't throw this together for sure. Okay. Sounds good. The other thing is, is we're going to. Yeah. Yeah. So Pam D. Andrea, she did the, she worked with Carrie whose name I can never remember that separate consulting firm CVRPC. And they did that. I don't think they've been working on it for two years. The Kingsbury branch, stormwater master plan. And Pam asked to be on a select board agenda after the 13th to update the full board. And I don't think you were at the meeting that we did here because I think it was probably mud season or something. Yeah. So I just want to let you know that's going to be coming up and you may want to come and hear what she has to say. Okay. Because they've got projects by, you know, what should be done first. Right. But it sounded like they didn't, they don't have the engineering complete yet. I don't know. She has sent a couple of emails in the last few days. I just haven't had a chance to focus on them. Okay. And the other piece is, and this is on my chair update. So is it okay if I take it out of order? Okay. So we want to have a volunteer appreciation dinner. And I contacted Mo's backyard who hasn't gotten back to me yet to see about doing something like that. And we're thinking like on a Friday, late Friday afternoon, I was thinking about the town garage as the place to have it. That we get everybody to the town garage. That was great. Last time. We got a refrigerator there for you. Right. And it's not a work day because it's a Friday, right? I just thought it would be a good way to get other people to see the garage. You know, they can climb up in the truck like Katie's kids did. I just thought it would be an opportunity to have it at a different location. Kind of show off the town garage and the truck and all that stuff. The only thing I'd want you to do is clean the bathroom. Do you have a date in mind? I asked Mo's backyard for like several Fridays within the next month that they might be available to do it. But of course I want to know how much it's going to cost first. But they were good when we did your celebration thing, Mo's backyard. Everybody seemed to like it. How much more of these new heavy duty culverts that you use? Maybe you can educate our select board about this. So anyway, before we do that, I just wanted to run that by you to see if you thought that was okay to have it at the town garage. Absolutely. And there's plenty of space by the time you take all the trucks out, you might need to bring chairs and tables. I feel like you would like to notice, certainly. Clean. Clean. Yeah. No, absolutely. But it should be looked like a problem. And the office staff can help with that. Clean the bathroom. No. Or on camera. Table cloths and that sort of thing. I'm going to ask you to give us a hand, load in some chairs in my truck to bring over there. Thank you. You're welcome. You're welcome. That's a tradition. It's going to be $30,000. I got this guy's not on the select board. You have our taxes doubling. It's a good thing I don't invite him. That's not good. You have a lot of bills and books. Do you get it for $30,000? Can you read the select board on our discussion. You filled me in on how our former style plastic culverts were collapsing and you got an upgraded version. We did that. You were because of the new? I wasn't here. Okay. Never mind. He did that last meeting. would be the cost. Price per foot. They're not quite double. But they're holding off. Yeah. Yeah. And the season that they're collapsing right at the point. Well, with a couple of races. Are you going to do any clay boils this year? At the top of Moscow. That's why you get like seven times a season. Nightingale. Marshall. There's there's a bunch of them. Is the one on Haggerwood hours or is that Eastmont there? Eastmont. We only got a short piece of Haggerwood. Yeah. So hopefully you'll get a chance to do some of that this summer. Now you mentioned it before. Yeah, I'm going to mark them out while they're freshening them on. Yeah. Maybe we get chance to get, you know. I mean that place you fixed. I mean it was a little muddy and stuff, but nothing like those other monstrosities. It was unbelievable. Yeah, well that, yeah, there's those few that we did. And so you can see it. It's a perfect cut off from where we started. Yeah, I think that's how the check went. Mm-hmm. You saw that, huh? Yeah. So, yeah. Yeah. So, yeah. You got probably something to put on that list. Yeah. Anything else? The Basswood Tree. Alfred said he's going to get after that when he time frees up. Right, Neil. But you really need you to reach out to Neil. I'll call you today. Oh, thanks. I expect you'll call me. Thanks. Yeah. We'll get together and we'll look at it. I suspect it's not going to be a problem. You already talked to the landlord across the river once. I'm not sure. I think it's Larry. Is it Larry Bush? I think it's Larry Bush. Oh, he owns the entire length of that? I think so. Yeah, I think he's the one who raised the issue. No, I've been raising it for years. Yeah, no, but I think Larry. Freaks me out. I really feel like it's more, it means more every year. I really feel that's going to grow. I think Larry mentioned it. That's a lot. Yeah, yeah. I don't think it's going to be an issue. I really don't. I think Neil is going to say that it's... Hazard. Hazard. But we're just going to make sure he follows the process, if he's supposed to have it. He's supposed to have a hearing. He'll know. Yeah. He'll know. And he's the one who turns the owner into... Yeah. Yeah. Well, hopefully things have settled down a little bit, as far as working around the clock kind of thing. Yeah. Yeah. Yeah, definitely has. Okay, perfect. Yeah. I think it's, I think it's been talked about, right? About having the challenge room dig the hole. But you know, the flip side is, they know that you have, and we know, because Cliff and I go to those meetings, that you have other work to do. So only if it was, if it was, if it was a break, would we be able to do that? Only if it fits into the schedule, and if not, we'll have to hire somebody else to do it. Because we have talked about it, yes. Yeah, okay, well I just didn't know where we all were with that. Yeah. In the last I knew they were into a hurry to get it done. Yeah, well, things have slowed down a little bit. Okay. Because we have to get permits and all that stuff. Yeah. So, we'll keep you posted. John McCall is pretty good about communicating with you, right? Oh, yeah. Yeah, no, that's how I know what this is. Right. Yeah, because I know he would never ask you to do it without knowing that we know. But actually, the guys looked like they had a good time last year when they were doing it. It was something different. Yeah. That they were doing. Yeah, sure. Well, something systems are different. Yeah. Just saying. It's still a thing at all, right? Yeah. You've got to be careful. You don't have to be precise. Yeah, it's a little different. Oh, okay. Yeah. Everything has to be... Can't smear it. You wanted to pull that way, not that way. You can't smear the soil. Huh. Because he's true. You're supposed to get in there with a rake. Yeah. But with a metal system, you don't have to do that. Right, just get it all in place. Yeah. We will make sure we keep you posted on that. Anything else for Alfred, folks? I'll walk out with Alfred. I'll show him my idea and see if he makes some nuts. Okay, well, don't... Well, he already knows that, but the idea is nuts. Well, we can... Yeah. Well, we can talk... We can ask him to stay, because that's one of the next things on our agenda. Oh, okay. We can all walk out. No, no, let him... I want him to walk out. Take a... I'll take a walk and then we'll talk. So it's not... Mind's eye. So we can just walk right out here. Oh, you're talking about that? Yeah. That idea. Yeah. Okay, it's not on the agenda. I'll throw a commission. Yeah. Good night. Thank you. Good night. Okay, site visit. Site visit? We're going to stretch our legs. I got this idea. So, as part of the DRV meeting that was held last week, you can follow us and handicamp's unplug it. Just do the... Yeah, I don't have to get any... Oh, so the light... The light won't be burnt. Yeah. The DRV is concerned about parking... This is like a graded embankment here. I don't know where, how far back our property line goes over here. And I don't know if there's any very legendary... Do you have any memory or any sense that it's all legendary? I think that's why we have to push the door to this right over there. So we can't dig back and open this parking lot larger. We could try it, but I'm sure we'll find out later. But you can break loose with your hexagons. Oh, the hammer and... Because if we could get this thing expanded, it would be helpful over there for overflows. We have less cars and a road. Because there's no way to... Well, this part of the road we'll do right now. I know this is terrible. Right, there's not a parking here. Right, so that was a thought. Well, we have to... Our kitchen wall is over there, too, to be correct. I don't know. Is that any... Oh, it's right over here. It's right over here. But, you know, if you could... Next time in the area, the excavator may be over there. Come over and take it. I can stop around. I'm pretty sure we'll find out. But we need to find a property. Maybe at that end. We should lower it. We need to build a shelf. Yeah, talk about that. We also need to find out if we can... Yeah, that's true. But Alfred, do you want Alfred to stay while we talk about that? Yeah, yeah, yeah. We have another... Sorry. I keep asking. Yeah. Yeah. Yeah. Yeah. Thank you. Thank you, Madam Chair. No problem. Okay. So, moving on to the agenda. Cliff and John and I attended the DRB's hearing over the last last week on the 9th? Wasn't it the 9th, I think? It was the 9th. And we had a... I don't know. Whatever day it was last week. Katie joined us. Thank you so much for coming and taking select board minutes for that meeting. It ended up being okay. It was a little difficult in the beginning. But we got through it. And we made some progress. One of the things that the DRB raised, was the regulation 3.10. I don't know whether we can call that up on... The screens are ready to see it. But it talks about parking, loading, and service area requirements. And don't forget this is the town applying for a permit just as anybody else would, so we need to follow the same rules as everybody else. It's called 310A. Parking, off street parking, shall be approved on the same lot as the associated use or adjacent lots within 1,500 feet under the same ownership or permit easement with approval by the callous select board. So that's why we're talking about this now. So the idea is that there would be parking, you know where the current access is to the town will go along. The side one? The driveway. And you go towards Kent Corner. On the left-hand side we're proposing that additional parking for events should it be needed would be on that side of the road alone. And I can't remember now how many cars there would be. Do you guys remember how many cars we thought there might be? On their map. That's on the other side of the road? No. Same side of the road as the town hall. Down past the hall? Down past the hall, towards Kent Corner. Where does the septic system come in? So it wouldn't be across the street to bother the impents because they've asked that whatever we do that we're not allowed parking in front of their house, which is totally understandable. We said we would have cones up to show where there's parking and where there isn't parking. So what the select board needs to do to meet the BRB's requirement according to the zoning regulations is approve the parking on that side of the town hall. Am I making sense? Yup. Am I making sense? So there's a, so basically Denise if I'm remembering how the configuration of the parking lot there now to the left of the town hall as you look at it. The current parking lot. So it's kind of expanding well and we're looking to expand the parking lot on the other side of the town hall as well. So that's additional parking I think. Well the field, we're going to allow the field to be used. There'll still be a field. So we were looking at was it 70 parking spaces? I think we came up with total. Within including the on-street? Including on-street parking. So we talked around 20 or so in the parking around the building. Maybe it was more like 30 and an additional 40, 35, 40. It could be a lot longer. Are you sure it's that way? Because it seems like there was more parking available in the lot. 35 spaces on the street is what it was. 35? That's a lot. It's all on the town hall side. And it's approved by the emergency services with the plan that John submitted. Yes, this works. We have provisions in our rental agreements when people are using the town hall. They would have parking attendance. They would have people put along the other side so they would be parking on the opposite side of the road. That allows the traffic to keep moving allows for emergency services vehicles. I was wondering also part of my thinking here and this is not part of the approval but down the road making it just better is if we could build out that embankment as a brink there so that there's a wider grass area so people can then get parked on the grass and more off the road make it safer and it would be a good place to get rid of some of that material if that becomes part of it.  If this becomes something that's viable for proper line checks and all that there'll be material that has to come out of there and be disposed of and if we could widen that shoulder on that side of the road so the cars can get more off so there's a larger grassed area not a larger road but a larger grassed area it's a way to dispose of that make it safer over there and if that doesn't happen whenever you have extra material from ditches if you start working on that if you think that makes sense I know there's a culvert there if that to be like that. You mean over here? Yeah. That shoulder wider and then we can get the cars off the road a little bit when they park for events. Right. So I don't know if there's any truth to it or not but I heard through the great client that they're asking for a curb cut or might be asking for a curb cut. They did talk about a curb cut because there was some concern about the distance from where somebody's parking at the end of the lot and we had to walk to the building and the safety of that with vehicles coming in and coming out so there was some concern about that that was raised and it's legitimate concerns. But the DAB who advises the DRB because it's an historic district was not in favor of adding an additional curb cut and if the select board has always said try to only have one curb cut per project so that's kind of been our belief and I think it's in writing somewhere to always try to have just one curb cut per per lot. I can tell a few reasons why I would support that decision to not have a second curb cut. Yeah and I think John McCullough you went out and looked at it and we reported back to the DRB what you said John McCullough's visit with you about the curb cut so that's on the record. That's on the record that John McCullough and David met and the DAB said no. Absolutely. Because it's an historic district and when you come down Kent Hill and you're looking at that building and the field and we hold for some nice gardens there that old garden people are doing it will take away from the historic beauty and value of the building to have this big huge new curb cut. That's a design perspective Alfie I would like to hear your reasons just for the record because your reasons are going to tie to counter points around the meeting. Well and he it is on the record over there. I can name a few quickly.  That's not safety.  And it will add to the erosion in previous surface that will add erosion and sediment going into Emsley Brook. Because it would be a huge impervious surface to create this new driveway with crushed stone and all that. And that would be a whole other permit process to get approval. Well we'd have to approve it selectly because we do curriculum. When you're filling a flood plain I don't know how you would do that. It's a state permit. I think it was impervious surface I think. So their concern just so you know what DRB's concern was their concern was because where the septic is going to be located on that field they would like for us to be able to move the septic closer to the roads that parking isn't having to negotiate around that because it's kind of weird. And they were also concerned about people walking from that field not having good footing or visibility but I wouldn't look at it. I mean there's plenty of width behind the building I don't think they have it in their minds eye the true dimensions there. Well Peg has since gone and looked. Oh she has. Yeah so Peg went and looked so she has a better perspective now on what's there. Excellent. Remember we were supposed to contact on Mars so I contacted John McCullough who contacted on Mars and said really the septic cannot be moved off for you the email. They need to know that. Because Peg that was one of the things that we came back with from the DRB was to ask on Mars the engineer for the septic these specific questions he said it really can't be moved it was going to be moved it would be just a matter of a few feet which would not make any difference and then they wanted to know and remember about parking how close to the mount system can you park. Yes. And he didn't answer that but I don't remember the answer. It's going to be 25 feet down hill on the stream side that's where it drains and then up hill 10 feet. So I think we answered all the DRB's questions that night and now they have this final answer on from Don Marsh one of the other final things is for us to approve this parking that we got distracted from so I just want to circle back around to that and see I don't know that we need to we can just put it in our minutes so that board approves off-street parking on-street on-street this says off-street parking shall be provided on the same lot I'd say the parking lot the area for parking shall be a minimum of it's approval for the additional spaces on the road along the side even though it's traditionally been done when we've had things and other things there it's just something they asked us to do so we're just going to do it I'm not trying to be difficult you're saying one thing and John's saying another thing the paper says on-street the paper says off-street so there's the difference which is it zoning says off-street so I think we make a motion what I'm understanding is that because it's the town the town can authorize parking on the roadside because the select board has authority over the roads so it's not in the DRV regs it's our road and we had said yes you can park in the towns right away along the roadside this is pretty unique we would never do that well actually you're allowed to park on the roadside on the roadside there's things but this is something that's going to be for us to say out loud they just want they just want to know that the select board has approved parking on the side of the road and I don't know whether it's north, south, east or west I'm not any good at that but parking along the side of the road same side of the road as the town hall as described in the plan as described in the plan in accordance with zoning section 8.10 as in the town hall parking plan yes yes parking plan I don't think I brought I don't think I brought any of that but you guys do you want the motion to say which side you said it's on the same side of the street as the town hall do you want to differentiate the direction that is so it's not in front of you between the town hall on the town hall side but on each side of the town hall between the town hall and Cantill Cantill the actual hill not on the road leading up to the town hall side correct you think that's going to be good enough if they want a letter then we will do a letter that echoes what we are agreeing to here in this meeting well let's do them off let's put on the motion first is there a second any further discussion all those in favor please say aye so when Katie finishes the minutes I will send them the minutes and the statue that John found when we had the issue over in the local corner last week or the week before and that should satisfy what we said we would do to fulfill our last I think yeah it was just that the DRB wanted it to be clear that they didn't have any jurisdiction to in the permit authorized parking on the road that had to come from us so they wanted something sane which is good we want them to do that they have to be extra careful that the town isn't getting in favor absolutely and that's what we said we don't want it they want to review the deed just want to make sure everything is square with the deed we still have that oh it was and as our name on it that's good I'll send I think that's it unless you have something else thanks for staying so long alright thank you sir good night act 46 or CVRPC do you have a meeting come on I missed the last one Monday and Tuesday and act 46 I know I just have a question today if I happen since she's a chair of house education in that bill age 39 it's going nowhere fast I went to a committee of conference the conferees couldn't reach agreement Kate said that the house and as the house conferees need to write a report as to why they couldn't reach agreement with the substantial issues are this a roof yeah yeah I need to call that National Choir or something so it's looking like that bill's going nowhere the legislature is successful getting out this week it's definitely going nowhere there's a possibility that a couple of the conferees group Kate was talking about chair Kate Webb saying another two members could wind up being appointed to see if they can sort out the differences you know I said to the chair we've been moving on two tracks all along despite how we were described in front of her and the senate committee we are not we just are trying to ensure that our rights are being preserved and that's why we have the lawsuit and that we fully expect we're not going to have a budget in place by the prescribed deadline and it will be up to the sector of education whether he wants to do something mean spirited to show who's got power and who doesn't I said I would hope not and I'm going to say it's kind of on you guys too we presented this to you guys early on in the session way in the beginning nothing's changed everything we described is in fact rolling out well you know they would like Friday this Saturday but I don't think it's going to go next week but anyway that's where we're at Kate Webb said I guess they provided some listing of where all the different consolidated districts are in terms of the consolidation effort and the budgeting and the appointment of the new boards and as long as people are moving forward and there's some schools down in Southern Vermont that aren't doing that and that's where the issues are but we should be fine so thank you thank you for the update thank you for all your time you've been at that state house well it's for my job I know but this is just a by accident I've got to look back and see who's left that we need to do do you want to give an update on the RFP? sure proposals are due from prospective vendors for a clock this Thursday right I know that we will have proposals from at least four different vendors including our existing IT service provider we have already received two today unopened we can say our existing provider is RFP tech we'll see in the janitors update on our meeting with them as well interesting thing that came up is one of the vendors submitted a public records request to review the existing contract and we checked with Jim and he said yes it is public records we went ahead and discussed this with RB Tech and told them that we received this request give them a chance to voice any objections because they did write a confidentiality clause to the contract but they understand that perhaps they will receive the public records that being said Rubin of course wasn't happy but understood that it was something that had to happen and so we filled the request and Rubin is the provider of RFP tech I knew that Cliff when you provide that response to the other the information was made available to all vendors who have expressed an interest Chris already sent that out so Jim said to level the playing field that you should send the current contract to everybody since one person is asked and everybody should be printed the same information it's an interesting rule out there we could get as many as seven as possible we wouldn't get two when Jim first got here a few minutes before we started he was asking us how many bids we might get and he was surprised he was like four would be great but seven he said that's something I've heard of but with all the stuff that's come up recently with NEMRIC and all those issues that people are really focused on and cybersecurity is huge now for towns to be protected because there's some kind of a state requirement that you have to be able to show that you've tried your best to provide the best security possible of information in the IT world if we're ever hacked into it somehow I just find this shocking in an amazing way we put out RFPs for road projects and everybody in this state when they roll in backhoe and tractors and we can't get bidders and then this is something as odd as this we have all these issues that's wonderful I know isn't it great IT's big stuff so one of the questions we have is the bids are due at four o'clock on the 16th it says in there that we will we had said that and we did say that the schedule is subject to change based upon circumstance but we had said that we would start reviewing the proposals as a board on the 20th we can come in individually and get caught up like we do on our paperwork we talked about this rather than trying to stick another meeting into the middle of everything we were wondering if the board would entertain the idea of Denise and I meeting at four this Thursday to open the bids that we receive review them we would then scan them make them available to the select board in the Google folders to be able to review are those bids considered public? they have to be asked Katie maybe just to set up ITR I think they're publicly awarded ITRFP I think after we award I think the opening can be public like if someone said I want to be there when you open them we can do that but we don't have to publish them per se if somebody asks if somebody asks and we once we award yes then that is okay I want to award so what we're asking is to delegate to Cliff and I to open the bids on the 16th and you guys will scan them and put them on a Google Drive it's not a public Google Drive understanding it's in the select board folders for the select board members to review and the public if the public asks them we can provide those probably I'll let you all tell me how you want to proceed if you want me to do a summary comparing ranking points from the different proposals and do a presentation to the select board I'd be happy to do that do we want them to be great? you've already done that it's pretty easy actually I've got a system but then that's putting it that's putting it all on one person and I would like to see a process for something that's as important as this with the money at stake, seven possible bidders would you be willing instead to develop I don't know one or two page score sheet that allows each of us to have a tool for reviewing the bids a rubric of some sort and then we've got a framework for each looking at it and kind of supporting a good discussion and I don't know if it's appropriate even to have the staff also do that if it is they're important we could talk with them at a staff meeting and go through them I just want to make sure that if we're going to do it that way that everybody is committed to to reading the documents and actually doing it and we pick a date certain by which we're going to review it because otherwise what timeline did we provide in terms of decision making can I say a little more about this I think the reason that it's important to do it that way is that we've got a systematic approach to scoring the bids rather than it's one person's kind of impression and summary that then you all know then we're all going to rely on that and that you're saying this in Lua I was hoping I'd like that because of his experience in IT it's just his opinion that's one member and then we do that what I could propose is that we do what you've suggested everybody has a chance to do some of their own analysis I could do a summary that does not provide a recommendation but simply considers strengths, weaknesses, opportunities and threats that I perceive from each of the responses we've got yeah we could do that I see you as kind of our in-house IT person but the other thing too is that when we put out this RFP this company had to be able to meet this and meet that and meet that otherwise they're going to be disqualified and so if everybody is meeting that but they're just assigning a price in a way isn't it like looking at the bottom line different approaches to meeting those big categories we laid out some specific language about you will include this information in your response and whatnot so we could see how well they responded to that I think it would be beneficial if everyone did take a look and had a mechanism for capturing their thoughts and reaction and then we look at all of that in the group discussion and like I say rather than providing recommendation I can do a simple SWAT analysis for each of them and then we have that too what does that acronym mean Strengths, Weaknesses, Opportunities and Threats if the board was to all do this and then we sat down as a board to review it and make our decision that would be like a meeting on its own aren't they okay and here's our schedule so what we're proposing is instead of the board meeting on the 20th close my open the bids on the 16th um what we'd like to do is ultimately I think unless there's somebody who's really, really strong we all go oh this is it we're done which I don't think will happen but what I'd like to see is we agree upon a short list if we get seven responses if we can say here's three people with three companies that we think might make sense to talk to we can schedule meetings and it could be that all seven are equally great and we have all then we would probably push out our uh notice to proceed date because we would want to schedule those meetings and talk to each of those vendors I mean I think we've done a really good job of of this so notice to proceed means proceed to go to contract yes right by july one well hopefully it's clear well it's probably it might not be by july one and our contract with rb technologies automatically um yeah if we don't go with rb tech or we change our contract with rb tech there's 60 days to exit from the existing is our contract we knew until i won it renewed already okay so we're not on a deadline all right so we should just take our time should we provide notice now so we're not so we can start the new contract and if we don't just give them a heads up because we open this up give them notice that just to get the clock going and it doesn't mean we're not going we haven't even read the things yet it seems like we talked about that a little bit before we send out the rfp but it was by the time we got the rfp out it was already not already started now so that then maybe we think they get renewed but um just so that we're not hamstrung with somebody with somebody who knows they're not going to get the renewed contract and then we have to deal with that situation we have only one week where we're sitting down to look at the when you guys open on Thursday i don't know if we're going to meet next week to do this or if we're going to i don't think there's going to be time time for us to do it initial assessment but we could do it by June 3rd i meant do it now she's sharing something different we didn't finish your we didn't i was responding to that though saying take one more half step in the process and get a read okay yeah that makes sense you're right we could have seven viable but don't forget price is in there so they could all be awesome but there's going to be some price outliers and if i can say we just can't do it for this price so that's a that's a filter right there and then we get it down to three or four maybe presenters and then you ask them for best and final um and somewhere in there we can i think the board could meet maybe that we could commit to meeting on June 3rd special meeting um just to go over the bids and the reviews and everybody have an opportunity to weigh in and just keep it just to so we'll get them before that oh yeah just to clarify my point i think Sharon gets us a Michel so the board understands my point my point is i would not want us to provide the official notices for the contract with RB Tech if they did not win the award of the contract and then we have them for 60 more days with their not knowing i think that's a problem with them in some way they could obviously back out but it's just not a good so we give them the heads up but we may know that by June 3rd yeah i won't be able to do that just like why i i'll send you my assessments so that's your assessment jack graduates that day on a monday graduation on a monday oh mama effectively they are on soft notice they know where you're going no he got it he understands that and you know maybe we should talk about our meeting well that's on here if you want to do that now but can we first do the motion i think somebody made a motion i can't remember now no motion to allow to authorize or to delegate i opened the bids at 4 o'clock on thursday may 16th i'll make that motion that's good thank you second all those in favor please say aye and then the next step after that will be for us to ski on them put them in a folder cliff can give us the tool the SWOT maybe make those scans cliff is going to do a SWOT and he's going to give us an assessment of different things so the scans maybe give them the duty and you put in the minutes what SWOT stands for strengths, weaknesses, opportunities and threats so it's not SWOT it is so interesting those of us who have spent decades in corporate world it's like such a thing yeah it's one of those it's how you do strategic planning well okay so are we all good on that yeah what i will try to do once we've done our initial review is have those files available to everyone by the start of next week to review in the google folders can you just send a little reminder hi they're there now yeah that would be my plan just pinning the volume of them some of them are coming in bound oh goodness do we not have an electronic we can ask for it electronically can't we let's ask for it electronically we should have thought of that well no we can still send them an email and say can you send it to us electronically all of them the ones that we want to we just didn't want to come up our servers with a lot of stuff so we'll leave this one we'll ask for our hard copies first and then if we decide we want it electronically and then we may the public may want them so if judy gets a request and we want them electronically they already have an electronic they're going to have an electronic on there well we have hard copies people can come in and look at it and make copies whatever we're modern now all right so you want to let's review since we're talking about this let's talk about our meeting with RV Tech we did that last on the 9th Sandra, Judy, Ruben, Cliff and I and it went well it was very sincere very genuine we went over some issues that staff brought up Judy and Sandra had he provided them ample opportunity to discuss issues that had arisen especially with Sandra's computer and the time it took to resolve it what not he took it to heart you can tell he was listening he wasn't just paying Ruben, oh he actually and he renewed his commitment to wanting to continue to partner with us and provide the services he was going to go back and review the particulars of the cases that Sandra and Judy brought up and the cost and the cost associated to see if it might merit a refund for the extra extra service that we paid for he expressed that they are very much in a growth mode and a lack of a better term experiencing some growing pains as a result of that he is having to basically retire his tech hat and the president hat transition so that I can certainly understand why there could be issues in keeping their arms around everything that's going on one of the questions I asked him is in the entire existence of RB Tech and all the different clients they serve if there had ever been a breach under their watch he said they have never experienced it but their support has always been able to prevent that from happening I was surprised that he had between 100 and 120 20 and they only got 11 they are bringing in between 120 to 130 clients they are in a process of hiring another person to bring their staffing up to 11 goes to 11 and that's where Ruben is going to realize that he needs to be having a face-to-face conversation a meeting with all of the clients on an annual basis to get feedback to not just get it from the technicians so I think it's been a learning process a growing process I was really pleased to hear him say that it takes a lot to admit I think I can make copies of this if anyone would like it he provided us with the executive summary which is just their kind of estimation of where we're at and what they imagined doing going forward I think we will see a lot of this probably that's good then we're probably not alone but the fact that we took the steps to actually formalize our process and go to RFP I think because he wanted to meet with us because he heard about the RFP he wanted to actually meet with us before we sent out the RFP but we said and truthfully there was just a bunch of stuff going on there just wasn't time to meet with him so as it turned out we met with him last week which was fine and he didn't focus on why did you guys send out the RFP he knows we're just doing our new diligence and he said you would work really hard to make sure that we didn't have to bring in somebody else definitely looking forward to seeing his and we let him know that the public ravage request I think close one said that so I think that's it unless you guys have further questions on that awesome I just wanted to bring to your attention this Katie put it in the Google folder right, this is a monthly NEMRIC audit this is our first audit from NEMRIC to meet our responsibilities of having a monthly audit done not by a professional auditor but by the internal part of the system yes, yes, internal controls which is one of the reasons we want that right, so this is our first report I read it I read it something we need to go back to September of 2017 if you look at the September 25, 2017 minutes this has to do with the traffic ordinance and we were presented with a draft or an updated or revised traffic ordinance and the reason this came up is because David Ellenbogen emailed Toby and I and there was an accident at the bottom of Kent Hill Road right here and Peek & Brook Road with a bicycle and a vehicle, I guess nobody was seriously hurt but I always wonder why there is no yield sign or stop sign as you come down Kent Hill because I several times, many times had an issue with either somebody coming off of that road not stopping and looking or somebody coming flying down here so there's already somebody who doesn't think there should be a stop sign there should only be a yield sign and I did talk to Dan Currier and he said we really could do whatever we wanted but because we have this ordinance we need to update the ordinance to make a change so the ordinance process is the select board adopts the ordinance or the revised ordinance and then people have 45 days to or I think it's 45 days to object to the ordinance or the revisions to the ordinance so I think we need to put on our agenda coming up I'm not going to be 28th or one or the 10th but we need to do this and I'll forward you the draft revised ordinance or did you already put it in the the standard? yeah there it is right there so that's the revisions that you can see in red the changes that were suggested these are all the most recent these were we never did it we didn't we kind of this was recommended by the sheriff because they were already tickets places that we just stuck signs up and also they put and this was back when Jonathan was here and he put names to road numbers so so that's very helpful just being town highway too we know it as Worcester road so just kind of getting back to Kentville just kind of motivated this conversation you know to my mind yield signs are great as long as there's good site distance so you can as you approach the intersection you can see as you're approaching because a yield sign really needs to be prepared to stop there's a vehicle coming but if you can't tell like Lightning Ridge until you are at that intersection that's the wrong place for a yield sign right that needs a stop sign there's not enough time for you to be in a yield mode and move to the stop mate I don't know what the situation is here I don't know if you have enough site distance site distance and time ahead of the intersection to look up if you don't then people are going to have to stop well they're like I said there's already been one person that says we don't need a stop sign we just need a yield sign and you know David Ellenbogan asked us to put in a stop sign for a black person at CVRPC so we can give Dan Courier to maybe weigh in on what is the best choice for this particular intersection but I just want to put it on your radar because we are going to have to deal with it I don't have a problem I understand the appeal of a yield sign but I think to John's point it would be even hard to assess right now there's no leaf out by the time we get to it we'll be slow right but I don't see to me put a stop sign and be done with it I don't like yeah I mean right that's what we can tell you have to stop whether a car is coming I think that's the point from your economy standpoint well that's true at many many places we use our judgment as weird so like Cherry Tree Hill where it comes down heading north that had no sign and then they put a stop sign it's now a yield sign it had been a yield till my son Brian stole the sign and put it in my door yard so Mike Garen retaliated I don't care if it's on camera he retaliated because he knew Brian had it because it's in my door yard still Mike put a stop sign and then when everybody was up in arms screaming about it yeah okay we're not going to have that happen yeah I just want to put this on your radar because it is going to come up so it gives you the opportunity to think about it I've seen some close ones there people roll right through that people roll through the one at Maple Corner and there's two the base that hill road is a stopper and the main drag is I usually slow way down or stop if I can't see but anyways so anyways we're not going to put it out there that's going to come up can I just say something about it I read it today and I think it needs some improvement there's a couple can you scroll back up there's the way Jonathan had it word he bunched right there Blisspond Road, Fowler Road, Edmont Road, Lightning Ridge so in the top he gives us the names Town Highway 48 Blisspond Road but then when he tells you to the intersection of Town Highway 45 you don't know which road that is to 35 extending to the intersection of 48 45 is up above 45 is 6 do you want to send me an email I don't know who has this document in word I think what I think what Toby sent me was just a PDF I can't remember Google Docs do you want to go in there and just make some notes but see I don't know I don't know what those numbers are no but you could go in there and put a comment put a comment so that we remember to answer the questions because that was a section I was like we don't know whether what's Town Highway so then you would say like here you would say Town Highway 45 parentheses that would make it clever I think and I was going to say Blisspond Road oh no because 46 is but if you can just go in there and make a comment that we need to make that clear that would be helpful and then way down at the bottom where you just were we decided at that meeting no stop sign Haggett Road Center Road entering Adamant Road we decided yeah we did decide that and so that needs to get right out of there and this is a Word document it's a Word document but if it's in Google then we can do it that way too yeah so just maybe just put a strike through that one and you can do that a while ago I don't want to get too much in the weeds tonight because I want people to just put it on your radar because it's already almost 9.30 I'm turning into a pumpkin right now my dog's on horse shed horse Elizabeth shed no do you have any update from Elizabeth alright everybody I assume is seeing the emails the most recent thing is Elizabeth played phone tag with the barn manager of the stable where the horse was going to go because I think the plan had been to bring the horse back from the rescue place in New York, stable it here in Vermont while Elizabeth shed got her property ready for the horse that stable in Vermont refused the horse because of the strangles issue that's the disease strangles it's a disease that horses can get that is highly contagious and they actually can choke that's why they call it strangles swells if they have a if they're an older horse and depressed immune system it can be fatal but in most cases they will work through it but while they have it it is contagious to other livestock dogs and in very rare cases people so one of the neighbors discovered this when she was getting Elizabeth shed horse off of her property and it's asking Elizabeth shed put up a barrier because we're bringing our horse home this weekend which would have been the weekend we just experienced and we don't want the horse to get sick so my wife Elizabeth spoke well played phone tag with the barn manager at the stable Elizabeth shed my Elizabeth is spelled with a Z we know something happened well my wife's name is Elizabeth Perry she is the alternative animal control officer okay so I'm sorry to interrupt but anyway we don't have anybody who's an official or an authority who put it down in writing that this horse has strangles we can't find the name of the stable where the horse was staying in New York because theoretically that is where the diagnosis was made and we would need this in writing from a vet or some other authority that the state vet would recognize because once they're advice of the horse's condition by someone that they can recognize as making that diagnosis then they can come in and take a look and see if the additional actions need to happen there's a possibility this horse could already be through this kind of flu thing the barn barn manager told my wife that she thinks the phase of the disease where it's you can see if the animal is sick that the horse is done with that but she also believes the horse is still contagious because there is a period of time after the external symptoms are gone where the animal is still contagious and that's why she didn't want the animal there at that stable so I believe Wilson Hughes apprised me that wherever this horse has grazed that that land needs to be like not grazed for some period of time yeah it can basically the whatever it is 60 days so is there a reason why I don't know whose responsibility is to build the fence whose fence is it currently that needs to be fixed is it the neighbor's fence or is it Elizabeth Shed's fence the fence scene needs to be repaired is Elizabeth Shed's property so she won't let the neighbor no reason why the neighbor couldn't do something you know and you know this you can put a fence up electric fence is most likely what they're going to use and if that animal does not have enough food and is green grass right over there it's going to run right through that fence it's going to be over there well I think that's why she lets her horses roam freely right she lets her horses roam freely we know that this from last year when we kept getting complaints from neighbors in Maple Corner and Eastmont Pillar and everywhere else so our problem situation has returned so in terms of trying to drill down to who made the diagnosis it sounds like our only recourse at this point would be for one of our animal control officers to contact Elizabeth Shed's father because he is the one who would know what facility the horse was at the horse was at in New York I believe Wilson has spoken with him before but he is reticent to get heavily involved with the family because he he's had a bad experience he's had some bad experiences who's reticent Wilson Wilson is a very fresh voice so yes our second animal control officer is willing to make the call if Wilson still has the contact information right no I think and Wilson may be willing to call the father he experienced some frustration the different family member right so I think the two of them should work it out and somebody should call the father but we wanted to make sure everybody was aware of all the details that have been directed from us this is just an update they have the authority to be the animal control officer so unless there's some money to be spent or a legal issue but we do appreciate knowing what's going on because we hear about it in the grocery store at the East Calis General Store from a neighbor who called does she move her car that's no longer an issue now we're back to horses she's only got one so far she talked about there word has it she talked about getting the other horse back plus another horse another new horse so that's the update anything else? no there we go so if you were in the area where the horse has been grazing it's recommended that she before you go around where other livestock or animals might be that the shoes you're wearing that you treat them with chlorine to kill the spirits if you look it up online there's a lot of information about the disease and there is treatment for it but Elizabeth has refused medical treatment for a horse there are antibiotics that you can treat with this disease will run its course if the horse is otherwise healthy it can work through it it just takes time and then there is this period where it's contagious great nice so a little horse anecdote since you reminded me a little fun on the way out of here we found out a couple we're still meeting well the problem is we have minutes going back to March we keep putting off and they're not ready we really need to get these done can I get a commitment from everybody that we'll do it on the 28th we'll do it tonight we would do a really bad job tonight we could do it first on the 28th this just needs to get done and we keep putting it off I don't know for the last however many we need to send Sam to March yeah and I get it that people don't have time to review all that stuff but if I could really get a commitment I would appreciate it yes so we had a ton of stuff tonight started at 6 it's past 9.30 I wanted to thank you guys so much for being available and being prepared and asking good questions and there's a lot going on there's always a lot going on I was amazed how much I appreciate you guys are great board and I really appreciate it thank you thank you and Katie our our wonderful I mean she come at the last minute I asked her to come with a DRB meeting because I knew Tim wasn't going to be there to take notes oh no I'm sorry I should have introduced you to the board they just started kind of talking so anyways and she's always available and she's helping the planning commission and she's helping the conservation commission and swim committee are we keeping you busy? okay good if you're not let me know and she reminds me and sends me to do lists how many people here know Mr. Ed you're too young did you know Doris Day died Mr. Ed did you know Doris Day died today? oh no I didn't hear that so do you know how they got Mr. Ed to do talking? Vaseline peanut butter peanut butter four horses mouth and it was going I don't know how you can do that today but that's what they used to do no it's sticky I know dogs love dogs so here they are sending so we need a motion to adjourn all those in favor please say aye aye