Perfect. Okay. Thank you and welcome member Roberts. Welcome member Steffi. Welcome vice chair Nocensio. Okay, I'm going to go ahead and make this live one moment please. Thank you. We're good to go. All right. Danielle, do I see that we're ready? Danielle, I'll wait for the thumbs up from you. Sorry, I was on mute. Yes, we're ready to go. All right. Thank you very much. So calling to order our community advisory board meeting for July 28th. Danielle, can you do roll call for us? Yes, I can. Member Barnett, member Balton Agro. Here. Member Harper is not joining us. Member Richardson, I don't see her yet. Member Roberts. Hello here. Member Square. Did you guys saw you there? Thank you. Member Steffi. Here. Member Tornado. I don't see her yet. Nope. And member, well, we haven't done your official oath of office, but member Rom, I thought he was here. Not here. I think we just lost him. I think so. Well, whenever he gets back, we'll do his oath of office. Oh, look who's here. Okay. Sorry about that. I have all members present except for members Harper. Oh, I'm sorry. Vice Chair Innocentio. Here. And Chair Graves. Present. Thank you. I have all members present except for members Harper, Richardson. Rom and Tornado. Great. Thank you for that roll call. And we're going to skip over item two and hope that ROM is able to reconnect. At this time, I'd like to open it up to public comments. You have no hands raised for public comments. Thank you. And moving right along, we'll go to the approval of minutes. Those minutes were linked. Well, actually, Ron is right back. So I'd love to do his. Yeah, and it looks like member Tornado is having some issues getting on. So let me send her the link here to really quick. I apologize. No problem. So we're going to backpedal to item number two in the office for our newest member. Welcome aboard. Number wrong. Thank you. All right. So what I am going to do is I will ask you to state your name at the beginning and then I will read the entire paragraph to you and ask you at the end if you accept. You ready to go? All right. So I state your name. Hi, Steve Rom. You solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the state of California against all enemies or an end domestic. That I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the state of California. But I take this obligation freely without any mentor mental reservation or purpose of evasion and that I will well and faithfully discharge the duties upon which I am about to enter. Do you agree to this? I do. All right. Thank you and welcome to the cabin. Thank you. Chair Graves, you're on mute. Chair Graves, you are on mute. Thank you. Thank you for that. I'd like to take a short two minutes. Number wrongs your first test. Introduce yourself for just a quick two so we can get to know you just a bit. Sure. Raised in Southern California moved in Santa Rosa in 86 lives in Coffee Park lost my home in the Tubbs fire. Rebuilt current president of coffee strong, which is a nonprofit in Coffee Park, helping our neighbors get back in their homes. And found the need to serve after going through fires and helping our neighbors. So that's why I'm here. And I was appointed by Tom Swethelm. Great. Thank you. Thank you for keeping that short and thank you for sharing that information. Sorry to hear about your home and glad that you're here with us. Thank you. Moving to item number four, the approval of minutes that were attached and linked in your agenda. And do we have any motion to approve the minutes as a bundle for March 24th and April 28th to get just one approval for both. We can't do that because there's some members that have to recuse themselves from some of the certain minutes. So, okay, we'll have to do one at a time. Unfortunately. All right, he thanks for that correction. We'll go for March 24th minutes. Is there approval or any concerns motion to approve. That was member of Balda Negro. Do I have a second? Second. And that was member Steffi. So, we'll go to the vote. I want to do that by voice, Danielle. I do. And let me just remind everybody of abstention who will have to abstain. Member Barnett, member Richardson, member Roberts, and members where I believe all four of you, we're not at that meeting. And so you'll have to abstain. And then we'll go on to the, the March. So, I mean, the April, sorry. So let me get to my current attendance. And I would include member Rahm as well. What is abstaining from both? Well, he would have to abstain too. Sorry. Yeah. Okay. Um, so let's see member Barnett, you're abstaining. Member Balda Negro. I approve. Yay. Okay. Member Herber is not here. Member Rahm, you're abstaining. Member Richardson, you're abstaining. Member Roberts. I'll abstain. Oh, that's right. Sorry. Member Square, you're abstaining. Member Steffi. Approved. Thank you. Member Tornado. Thank you. And Chair Graves. Approved. And Vice Chair Innocentio. I approve. Thank you. All right. Minutes are approved for March. And moving along to our April 28th meeting minutes. Do I have a motion or any concerns? April 28 minutes. That was member Roberts. Do we have a second? That was, I'll go member Barnett. I think you just tapped in half a second early. And can we go to a vote? Yes. It looks like member Tornado, you were the only one that will need to abstain. Oh, and member Rahm on this one. So member Barnett. Approved. Thank you. Member Balda Negro. Approved. Member Richardson. I approve. Thank you. Member Roberts. Member Square. Thank you. Member Steffi. And member Tornado, you're abstaining and Vice Chair Innocentio. Approved. Thank you. And Chair Graves. Approved. Thank you very much. April minutes are approved. Thank you. Thank you, Danielle. At this time, go on to agenda number five with our cab announcements. Our cab members may share any community news of interest to the cab as a whole. Does anybody have any announcements? Member Barnett. I just want to share with the cab since there's a new community ride going on in Santa Rosa. It meets at Humboldt Park. It's called Taco Tuesdays. And it's really being organized by members of the community that said Santa Rosa needs a Taco Tuesday by grant. But we ride through three of the districts. So it starts from the JC neighborhood, goes through the McDonald mansion neighborhood into the downtown. So the core and then we end up at the Roseland Taco truck. So I just want to let you guys know every Tuesday 545 everyone meets up at 615 pedals up. And it's a parade every Tuesday night and we're having fun. So I invite all of you to come on down and have tacos with us. It looks fantastic. Great write up in the paper. Any other items to share? I don't see any. At this time, correct me if I'm wrong. And we'll move to staff updates. Right. Pull this up here. And I believe. Madeline, I believe that Gustavo is in the audience to help answer questions that might come up. From these updates. Wonderful. I'll be sure to unmute him. Thank you. So community empowerment plan updates. We are currently working on the declaration to declare racism as a, I'm sorry, the resolution to declare racism as a public health crisis. We are working with other city staff to review and edit the draft and then it will go to this city attorney's office for review after the city attorney has had a chance to take a look at it. We'll do a community review where we will get input from the community on the draft reform to get to council. In addition to that, we have a really exciting updates on the Mary Lou.  So the build is underway after the hydraulics are installed, then it will go to a local body shop for body work and paint. So we're super excited about that and we'll keep you updated on the progress of the build. Moving along to the open government updates. We'll be wrapping up finalizing the citizen guidebook. So again, it's going through the internal review process. It's with the city attorney in the city clerk currently, and next it will go to our communications team. And then, again, sort of like the, the draft resolution. Once it's final, then we will conduct a series of focus groups with community members to make sure that the book is understandable.  We did have a mini focus group with some of our younger staff, our interns and our vistas who took a look at the graphic design this week, and they all said that they're really liking the way that the design looks. And their comment was, it feels like if that was the final draft, they would want to pick up the book and read more. So that was a really great feedback from them. Some more to come on that. The next open government subcommittee. I believe it's scheduled now we do have a date it's for August 19, Madeline, is that correct. Okay, thank you. And more information, including the agenda will be out in about a week or so. So that is that the update on open government, moving along to the violence prevention partnerships crisis response team so joining us today for the update is install Mendoza, who is our community outreach specialist with the office of community engagement. And we'll talk real quick about the partnership in case you don't know much about it. It's a collaborative, which is housed in the office of community engagement, funded by measure. Currently, and we'll have more information for you about the partnership at next month's meeting, but I wanted to just touch base really quick on the crisis response team, which was developed and is hitting the ground running currently in terms of the violence we've seen in the community over the last few months. And so our violence prevention partnership is implementing a crisis response protocol aimed at restoring peace in the community and assisting family members relatives and those impacted by violent incidents that are occurring in the community. The protocol activates not only a police response but other city departments including the office of community engagement, or recreation neighborhood services, code enforcement and public works, as well as community service organizations, social social services agencies, and schools to respond promptly to acts of violence. The community response crisis response team includes an SRP the response which is immediate happens right after the incident occurs within 24 hours as our PD provides notification to the city council city manager and the violence prevention partnership of the incident. And then within 72 hours the center as a violence prevention partnership staff will determine the appropriate next steps for the crisis response team including identifying and deploying resources and identifying a course of action. So, because this is a staff update. Right now the cab cannot go into any sort of discussion on this. I will take just a few questions if you have it. But we are coming back on August 25 to the board with a full presentation on the whole violence prevention partnership what it is how it's funded. We will be conducting our own outreach to invite community members to attend as well. So we really encourage our members here on the cab to once we have the outreach flyer ready to take that flyer out to your community contacts and provide information about that presentation the next meeting. With that, that is our update for this evening. Thank you, Danielle. Danielle did open it up to maybe a question or two, but remember that that report or excuse me the presentation is coming out in August. So, we may be better suited to ask our questions at that time and informed but if there is a question for Danielle now. I'm not seeing anything Gustavo did Gustavo want to say something. No, I'm not sure. Okay. Anything to add that I might have missed. No, I was just here to answer any questions on, you know, the crisis response protocol and I'm sure I'll be here again on in August. Thank you. Always welcome. Thanks for coming by. Of course. So, I did not open up our other items to public comments. I am guilty of that. Do we have any public comments for staff updates? There are no hands raised for public comment. Thank you. Going on to our scheduled items, not an item number 7.1. I'm very excited to Welcome our mayor of Santa Rosa, Chris Rogers. Thank you so much for coming on board this evening and joining us. I invited Chris, I believe about a little over a month ago or a month ago can't remember exactly. Chris Rogers. I'm going to go ahead and share his experiences on cab. Chris was, I think this was your first city board. That you were on and then going on to city council. And now as we know, mayor of our city. And just infuse us with your knowledge and excitement and of everything Santa Rosa and of the cab. So take it away, Chris. Thanks. Thanks for being here. Thank you so much for the invitation, madam chair. I hope everybody's doing well. I really just want to come here first and foremost and thank you for participating with the community advisory board and for doing the yeoman's work here in our community on many of the issues that we're facing. The chair is right. I did a four year sin on the community advisory board. And I know that one of the biggest challenges that we always had was sort of defining the role of what cab is supposed to accomplish and what your role is within the community. And I know that it was up to pretty much individual members to define that for themselves to see how involved they wanted to be and to be out there and talking with the folks about different issues. And I can't imagine that that's gotten any easier over the last 18 months as well where I know folks have really been trying to figure out how to build community virtually, whether it's through zoom or through social media and the challenges that that presents. And I know how much everybody's looking forward to getting a little bit more back to normal and, and especially with this delta variant, doing so cautiously as we move forward. So I just really wanted to come here and just say thank you. It is a lot of work. I know the chair and I have talked numerous times about using this downtime, if that's what we'll call it, to be able to build the infrastructures around community engagement. It is a priority for the city it is a priority for our community to do better community engagement to focus on our work, which means reaching into the communities that we don't traditionally hear from bringing people to the table who usually are not invited to the table or joining them at their own to be able to make sure that the perspectives for our community are being heard. There's a lot that's going on, even just yesterday, for example, the county voting to move downtown sets a whole bunch of things in motion that we had not accounted for in our staffing and in particular in our budget. And I'm seeing Danielle is definitely smiling and laughing because she knows that there's a lot coming, but we've got a drought. We're going into fire season. We're still dealing with COVID. As Member Rahm brought up, we're still rebuilding, not just from one fire, but from multiple disasters. We have public safety power shutoffs that we're still figuring out how to get through each and every season. And the one underlying factor for all of these things is communication. How do we make sure that the flow of information reaches the people that it needs to that the needs of the community are brought forward and addressed, whether it be at our boards and meetings or from the dais at council meetings. And so again, just wanted to really say thank you for the work that you're doing. The chair told me I had 15 minutes. She wanted to be really strict. I think she wants to make sure that she's running the tight ship, but I'll turn it over to you all. And I'll just ask you, is there anything that's on your mind? Are there any questions that you have for me? Or is there anything that we can do to help try to make your positions a little bit easier, a little bit more effective, and our community just a little bit more engaged? And I see member Roberts. Hi, Mayor Rogers. Thanks for joining us. You mentioned that there's some flexibility in what our roles are going to be with cab. Did you have any priorities or projects that you focused on more than others or any departments, etc. Yeah, it's a good question. I've always seen the role of cab in two different trajectories and paths. We need to build the relationships within the community so that when we do have issues we need to talk about, say the drought, for example, and we need to push out information that there's a clear line of communication coming from the city into the community. But then what I've always found to be the most important role for cab is to really be the on the ground folks in the neighborhoods who are able to hear of issues who are able to help direct people to resources to make sure that neighborhoods are getting their needs met. And your former chair member Barnett, she and I have talked about this over the last 10 years. I think we've known each other. I really see Santa Rosa as a city that's made up of individual pocket neighborhoods, each one with its own identity, each one with its own challenges and issues. And it takes a really, this is why I was very supportive of district elections and why cab has served a very good role. Each of you is set to represent a specific area to get to know that area extremely well to be able to bring that voice forward to make sure that all of those issues are being heard. So I see that as the most important role that you can have. And again, it's, I know it's been a challenge in COVID not being able to see folks, but hopefully now is events start to pop back up as we start to do some of our more neighborhood focused work. And I hope that you'll find the role fulfilling and that those of you who really can put in the time will put in the time and really make it a something that's successful here. But we had a big challenge when I was on, I think that the big victory for us was being able to allocate some of the road funding. And that was an opportunity that came up with some one time dollars and I'd love to see, see you all do it again. Hasn't made it into the city's programs yet, but one thing that I'm very supportive of. I think that the cab is perfectly situated to do is some of the outreach for participatory budgeting, giving folks in neighborhoods, the ability to allocate some of the funding that's coming to their area for themselves to see what they would like. And then obviously there's on a micro level, the work that you do with the community improvement grants is really important in that regard. Just want to jump in there and also mentioned we have the city charter review coming up which is going to be incredibly important for the cab to be involved with and help help with as far as engagement goes and getting people engaged in the process. Yep. We have a study session on that this coming Tuesday as well and then it's anticipated that the council will formally call charter review in August. Each council member will have, I think it's going to be three appointments to the charter committee, and we'll be listening to the public on what issues they'd like to see presented to voters in November of 2022. So that's a great opportunity to really change the trajectory of the city. And are there any other questions input. Shout out for Mayor Rogers. Not seeing any, any hands raised. And Chris completely appreciate you being here appreciate the time that you've put in to community engagement yourself. You're Mondays with the mayor to, you know, not only your Monday afternoons on the radio station, KSRO, but prior to that, I think it was every Tuesday morning for for a few years. You've, you've outdone yourself. You are like the, the gold stark original cab member and have gone above and beyond as far as engaging with community and getting more people involved and, and really having transparency and communication that goes well beyond the walls of the city hall. So I really appreciate that as a community member appreciate that as someone who is getting questions. Even just today this afternoon at a doctor's appointment getting a question from a nurse and being able to answer the question and being able to talk about our, our clean team are, you know, rapid response clean team around city and how trash and debris can be picked up. So I believe the correct name is debris response team by the way, and they have a phone number and email and a website that you can go on to and of course I told her to email because that's, that's my mode of choice. So just always full of information. I encourage everybody to access our mayor with his Mondays Mondays with the mayor or on the radio and you want to give us those schedules again Chris. So it's first and third Mondays of the month are via zoom, and that's at 530. And I will admit, I'm sometimes very have been for the last month or two been derelict about uploading those videos after the facts to Facebook but we're working on it. And then the second in fourth is at 1230 on KSRO. And I will say, just to sort of punctuate the point that you made madam chair, the viewpoint that I have and I think hopefully the viewpoint that many of you have is that community engagement isn't a one time activity. It's, it's an ongoing philosophy that we've tried to adopt, and it's going to take each of us continuing to drive that forward. So please reach out to me cell phone email social media. There's there's many different paths to be able to do that sometimes on Tuesdays it's a little bit harder and we lose track of things, but feel free pick up the phone shoot me a text, because that's really how we can be a more responsive government and really be public servants which is what I want to want to make sure that we're all doing great. Thank you so much. It definitely inspires us to, you know, forge ahead and and we are all looking forward to getting out there more in person with our masks on, I believe, at this point. So, thank you. Thank you so much for spending your time with me. I have a quick try just add something real quickly. Hi, Mayor Rogers. I just wanted to say that really appreciate your social media awareness or social media activity during every disaster. I follow you because you always are on point and you know what's happening and you share just the right information at the right time without getting us freaked out keeping us calm and making sure we do the right thing so I really appreciate that and a lot of people do as well so thank you for that. No thank you. I don't want to let you go just yet because I do want to open it up to public comments. If there are any public comments this would be the time. There are currently no hands raised for public. Oh, we actually do have one public comment. We have Judy one moment please. Thank you. Judy is my neighbor. Yeah, you know, can you hear me? Yes, we can. Okay. I'm coming up on your next agenda item as a person who has gotten it, which you are looking at a cab grant. And I just want to let you know that since 2007 I have received four cab grants. That would be my fifth one if you do approve it. But one of the cab grants that I did several years ago was a neighborhood be hive, which was a very small grant of $300, but I was able to parlay that into an entire B suit and five equipment. And for several years it was in my neighborhood. Can you all still hear me? Yes, I can still hear you. Okay, so for several years it was in my neighborhood. And the people that were in charge of it left town to start a farm in Minnesota. And I put out the word that I had the whole be hive and outfit ready to go. And the mayor raised his hand and said, Oh, I can do that. So the mayor has taken advantage of two of my important community. And the mayor, which is number one, he has hands in his backyard. And that was a thing I worked on to change the ordinance so that we could have ends. And then he took on the be hive. So I just wanted to put that out and let you all know that the mayor is really stepping up and using every tool that is in the in the neighborhood opportunity bag. So that's just my shout out to my neighbor. Thank you. And if I can comment, Madam chair, before we go on to the next person, one of the first years I was on cab and sure you might remember this, there was a big argument on cab about the B box, because one of the requirements for the cab, the community improvement grants was that it had to benefit the entire community. And so we we literally had to have a conversation about the benefits of having bees in the community for, you know, it's I have a B box in my backyard, it benefits the entire neighborhood. Do you remember that Shari? You talking to me. I was asking Shari because I think she was on cab with me when we had that. I was there for having to defend. I remember it too, because the conversation was, if a bee shows up in your tree and has a hive that you're not in charge of, is that any different from having a hive that you are in charge of, you know, and when you think about all the community gardens that everybody is putting in in gardens in their front yard gardens in their backyard. And the best thing to have is a bee. We made the argument that the bees are actually citywide neighbors. So that the grant was approved on the condition that the bees are actually neighbors and that they're a neighborhood investment that benefits all of the city. Right. Anyway, Madam chair didn't mean to do a big segue, but that was certainly my favorite community improvement grant discussion we had in my four years on cab. Thank you so much. We also have another hand raised from Denise Denise I'm going to go ahead and allow you to talk feel free to unmute your microphone and you'll have three minutes. Hi everybody. I don't know if I can out do the bee story, but I will. I do want to do a shout out to Mayor Rogers because he's been incredible, starting with as a council member for our district and now a mayor. Our district the St. Rose this neighborhood and surrounding area, it's been invaluable, and I've never met someone so engaged who's on city council I hope he's the vanguard for what we can see across the whole council. And the use of social media is also, you know, a big plus for those of us that want to know what's going on in the city so hopefully at some point we'll see all our council members using social media. I'm thrilled that we have a mayor who uses social media and came up through the the ranks with a what is a challenging neighborhood at times our neighborhood with lots of things going on and you were there for us all the entire time and I just want to say how much we appreciate that. Absolutely thank you Denise I hope Joe's doing well too. He is thank you. It's hard to go to a neighborhood meeting in district five and not run into Mayor Chris Rogers. So, but he's always, he's always there I don't know if how you've cloned yourself but what it's working for you. So, thank you again for being here and thank you for sharing the information and thank you to our public commenters for sharing even more information that sticking with that be story that's going to float around town. Well, thank you madam chair, thank you for the invite and thank you to everybody for the work that you're doing. If it works for you. I'd like to stay on listen for a little while I am going to turn off the camera and cook some dinner for Sarah. If that's okay but if it's cool I'll hang out and listen to the rest of the meeting as well. Yes, stick around please because we may have a question about the cab grant that would, we'd actually need you and member Barnett to answer, as far as like historical perspective. Sounds good. Thank you everybody. All right, thank you. Thank you. And with that, we are moving right along with item number 7.2 which is our report for the community improvement grant program to two applications for funding. And our presentation. Danielle is going to handle that and give us some background and some more information on logistics here before we head into those applications. All right. If I could have Madeleine and load the presentation. Oh look I'm all done. I apologize. All right, so I think everyone received a copy of each application correct please let me know right away if you did not receive an application, or any of the applications. We received six for this quarter. There are other opportunities for community groups to apply for the program this year. The next application deadline is September 30 at four o'clock. We'll talk a little bit more about outreach at the end of this presentation. Right now, let's get on to the current applicants so next slide please. So for those of you who are new to cab and have not gone through this process yet, just a little bit of background here each year city council provides cab funding for the community improvement grant program. Typically this is about $5,000 per district or $35,000 total. However, you'll see a star there and I will get back to that star in a minute. There is a caveat to that this year. The goal of the program is to support community building improved neighborhoods strengthen city relationships with the community and fund neighbor fest which is currently suspended as everyone knows. Currently currently in the, in the grant program that community groups can apply for up to $2,500 the cab has the ability to change that amount it has gone all over the place. So this is the exception of this grant to unlimited grant amounts to $1,000 to $5,000 and now we're at $2,500. So, this includes neighborhood. Oh, so those who can apply includes neighborhood or community groups and they can be formal or informal groups, schools nonprofits and service clubs. Next slide. So this is eligible for the cab grant program projects must be a physical improvement project so implementation of a community garden upgrade of many garden murals. Neighborhood cleanup days, etc. Or it can be a community practice such as leader leadership development training neighborhood association formation, and so on. Included neighbor fest into this in 2019, however, as everyone knows the pandemic totally ruined that last year. We haven't had neighbor fest since 2019. We will begin to hopefully fingers crossed everything goes well this fall and winter we will start neighbor fest again next spring. Projects must align with current city council goals and priorities, they must have written approval from the property owner or the city if it's on city property. When required, the projects must have permits and approval from appropriate city boards. So, for example, with the meal projects that are happening in public places the arts and public places committee needs to approve that. They're stating pre approval. So, you just need to show that the owner of the property where the project is going to occur is not going to have a problem with the project. Budgets also must be must have eligible expenses. And they must show a one to one match so this can be in kind volunteer hours or monetary donations. So evaluation criteria which is included in the application does this application support community building and show community support. Is there a project team is the budget well thought out reasonable and realistic. How many people will this project reach is this project environmentally friendly, and is the project free of charge and accessible to a wide range of participants. Next slide please. So, this quarter we received six applications for a variety of different projects, ranging in different amounts. And here are the projects on the on screen community monitors applied to implement the safe school ambassadors program at Helen layman elementary school in district five. The LC Allen high school foundation applied to implement the campus mural at LC Allen in district seven. Judy Kennedy, along with the Redwood Empire Chinese Association applied to implement the Chinatown Memorial Crosswalk project in district five center as a high school baseball team along with parents and the baseball coaches applied for funding to repair their homes and provide upgrades to their snack shack and storage area, which is in district or the St Rose neighborhood association applied for their St Rose neighborhood mural project in a roundabout area on on the city street. And the West end neighborhood association applied for a variety of different projects under the umbrella of disaster preparedness also in district five. Next slide please. So, I wanted to provide you with some information I did send out a historical spreadsheet to show since 2007 who has been awarded and for how much. And also to provide you with some background on the current budget so as of right now. The cab grant program has a total of $82,661. However, some of those are to fund outstanding 2020 projects which total $12,454. So we are looking at about right around $70,000 leftover total, which equates to about $10,000 per district. According to funding requests, they amount to $13,328. So if the cab decides to grant all of the applications or prove all of the applications tonight. The remaining budget for the remainder of the fiscal year will be $56,879. Next slide please. There are several options for the cab and I know that chair grace had reached out with some questions that we can also discuss as a board. So options for the cab staff recommendations, my recommendation are that you approve all six applications for funding to do this a member makes a motion another member seconds, and majority must vote in favor to approve all of the applications. You could also limit applications in the next round to districts that have not been funded. So keep that in mind. Again, there's about $10,000 per district remaining in the budget, which means that if every district applies for up to $2,500 per project. That's four projects per district. And another option would be to approve one application per district and hold the other applications to quarter three. Next slide please. And with that, I am done and I will turn it over to the board with questions. One thing that I did say that I would get back to is that caveat for this year. So for the cab grant program, city council. Providing funding is our art. We have a new CFO who has a different way of developing the budget with cities, city departments, and her recommendation moving forward has been to not add to any any department or any projects budget until all the funds have been spent down. So that means moving forward instead of council, giving cab $35,000 per year in their grant budget. The cab has to spend down all of the remaining $70,000 before the CFO will take to council that new request for $35,000. This could potentially mean a pause in the cab grant program. I tried to get clarification. You know, if we spend all $70,000 this fiscal year, which ends June 30th, 2022. Can we ask for that $35,000 during the winter budget process? And the answer was, no, you have to spend down all of that money before you can ask for any more funds. So, unfortunately, it will most likely cause a pause or suspension in the grant program for a certain amount of time until council approves that new funding. Danielle, I have a question for you regarding what you just shared. Is there any way to put language in there that says when it reaches to $2,500 then you'd be eligible for the $35,000 to be put in and you put language in there where there's a threshold? We will have to ask the CFO. We don't have, basically, that is the way she is moving with the budget moving forward. We are not able to make amendments to that or we can propose it for sure, definitely, but I don't know if she's going to say yes. So, officially, we're opening up to questions. Manny slides in there. I think the Olympics are happening right here on CAD. A little competition who's going to buzz in first. Thanks, Manny. That was a good question. I like having a stipulation like that. That would be a goal. Member Barnett. Just so I'm clear, if we don't hit $0 in the line item for our camp on June 30th of 2022 for CIG, we are not eligible to even request the $35,000? That is mine and Magali's understanding of the situation right now. And I know Mayor Rogers is listening. So, we have $1 on June 30th and no community improvement projects for a year. That is correct. Okay. Somebody needs to talk to her. That's not okay. I do not want to have to go to the paper and say, Hey, this program is about to get suspended for a year because there's a buck in the account. So, my, my encouragement to the cab would be to communicate this with your appointee council members so that they know this is the direction staff has been, has been given from the CFO. And hopefully changes can be made prior to that happening. So, we're spending down that account to zero. Yes, by June 30 of the 2022 everybody on everybody's on the deck right now. Challenge accepted. I will find $70,000 with the community improvement projects. I can probably find $6 million worth of community improvement projects. I will find the PTA that needs a park. Okay. Okay. My question yesterday was, if, if all of the funds are spoken for. So, Cab approves all of, you know, all these projects and all $70,000 will be spent. And then the council provide cab with an additional $35,000 in the next budget cycle and we were told no. So, hopefully that can be fixed. So, I want to make this into question form instead of comment form. I had so many questions for Danielle around this timeline, the grant funding, the use of fee, because the, we went back and forth of, you know, maybe we, we award all 70,000 by the end of December but then there would still be nothing for June through July of of, excuse me, June, January through June of 2022. So for the first two quarters. And that seemed unacceptable to me. But if I love your idea and I agree with you member Barnett that, you know, we are our engagement and our direct contacts with everyone in our bubble and outside of our bubbles needs to really be more, more efficient, and, and more robust, going after these funds, so that we can, we can spend them down but Danielle hearing what you just said as a question to the CFO about funds not being utilized yet because people don't always just get them awarded and then take them out in that moment. They have a whole year to use them. Correct. That's the stipulation of the cab improvement grants. Yeah. Yeah. Yeah. Yeah. So this is a long-winded way to get to this question. Yeah. And not just reaching out to, you know, our council members are that appointed us and others. How do we, how, how are we going to communicate this to the community? How are we, you know, not, not to create any frustration and anger and, you know, dispense and, and people running scared, because we want a fit we want good grant applications. So we don't want just everything willy-nilly. So we're looking at really a really very intense communication issue because what we've just done is we've, excuse me, we have promoted that quarters. The quarter system is now for grants. So that we've got grants for all these quarters. And boy, does it look like we have enough money? So how do we best communicate what the, you know, the challenges in this? Well, we can definitely put in what is the actual budget in the application packet, what, what we have to work with right now and make it clear that the, these funds are what is available and they need to get spent before the cab receives anything else. I mean, that's, that's going to have to happen. We're going to have to put that in the application. However, I do see Mayor Rogers hands and hopefully he can shed some light on this because that would be really helpful. Mayor Rogers and please thank Sarah for letting us use your time. No, it's all good. I was hoping I could make this a little bit easier. If we find qualified community improvement grants that spend down the fun. I think that that is a good problem for us to have. That means that we have a lot of good that's being done in the neighborhoods. The chair and I meet monthly. And I'm sure that we can find a way to move forward on that and put it into the into the budget. I'm not too worried about it. I don't think that there's going to be any council support for not doing any community improvement grants for an entire year. If we're seeing that the money is being used the way that it's supposed to be in the neighborhoods and if there's value to it. Yeah. Thank you. Great. You heard it here folks, and it will be in the minutes. We're keeping you to it. Thank you for that, Mayor Rogers. So I think that really subsides some of the anxiety around that conversations and what not that we've been having over the past day and a half or so, Danielle, thank you. Yeah, but it's good to have clarity on that. Yeah. Thank you. Great. You heard it here folks and it will be in the minutes. We're keeping you to it. Tacking my pin on my paper. Thank you for that, Mayor Rogers. Thank you so much for that. And then, I'm just going to ask you what you said. Yeah. I'd love to know where you've been and what not that we've been having over the past day and a half or so, Danielle, thank you. But it's good to have clarity around that. So, Chad members, do you have any other questions for Danielle? Member Rom has his hand raised. You do. Thank you. Member Rom. coffee park and stuff, you don't have a lot of time. You know, usually it's three months, four months. So you're not projecting out a year ahead. So with these funds, if we have to spend them, I mean, the reality is that people are doing, let's forget about COVID for right now. Let's say you want to do a fundraiser or do something for your neighborhood in October, you're not really, maybe you're planning now and you're applying for these funds, but if the funds got to be spent before that, how is anybody applying for the funds? I guess it has to be more long-term projects. It's not going to be like, oh, we have an idea for a neighborhood park picnic and we want to apply for those funds. That grant sounds like it takes a while to get to the system. Is that fair to say, I mean, how long? No? No, actually, what happens is, so have the money now, right? Let's say with these applications, the CAB approves all six applications tonight, they can hit the ground running and implement their project. The only thing that they have to wait for before they can submit for reimbursement to us is they have to have an agreement in place with us. So while they're beginning implementation of their program, I'm on the backend creating that agreement with our city attorney's office. So, and those usually go through no problem. And then once the project's complete, then they can submit for reimbursement. So can, if they spend, if they get approval for $2,500 and they spend out of their own pocket and apply for reimbursement, if that reimbursement doesn't happen before that June date, it's already in the system. It sounds like what Mayor Rogers said, that's going to be kind of kicked down the road. And then my second question then was on, I watched your previous video and it used to roll over. So what changed it from rolling, how did it change from a roll over program to a hockey stick where you got to spend it before you get more? It's still a roll over program. So let's say we don't get that many applications this year and we're, let's say we have $35,000 left starting July 1st of next year. That $35,000 rolls over into that fiscal year and CAV still has to spend that down. The different. Well, you don't get any new money. I'm correct. Yeah, okay, gotcha. I'm getting new money. Yeah, and the reason for that, there's been, so there's two reasons for it. One is the state of the budget for the city right now. You know, have to be fiscally responsible. The other one, which Cherie can attest to, member Barnett, is there was a point in time where CAV would approve all of these different projects and then the projects never got implemented and so the money never got spent. And so it was like building up, building up, building up to where we had over $100,000. It was actually way more than that. And so council's like, yeah, you guys gotta spend that before we're gonna give you any else. So it's a combination of the two. But really, I think really what it boils down to is just the state of the budget right now for the city. Thank you for that. Yeah. Great question to bring about clarity. Thank you so much. Also wanna touch upon that our CAV Empowerment Subcommittee is gonna be talking about what we talked about having CAV members, maybe two to each application that gets approved, at least two CAV members be kind of ambassadors to that grant project. And be a little bit more hands-on as far as offering support, offering attendance and going out and participating. And I think that that, to your point, Danielle, of getting those CAV grants, actually the funds used during this time period, that will help in that venture as well. So that's something that we want to bring about and any input on how to make that system work. Sometimes not all members are at a meeting that we have. So we wanna make sure that the opportunity is available to all members to make that happen. So we could, after approval of these applications, go around the room now and say, which one would you like to be involved in? But we also need somewhat of a list or an invite monkey or whatever it may be saying that wrong in order to make sure that everybody gets that opportunity and that we all get that list to look at and to participate in. So there you go. And question? Yeah, Vice Chair, I know since y'all has his hand raised. Oh, Vice Chair, you're recognized. Oh, great. I have a couple of questions. First of all, what were the options that you had recommended? I don't, I only saw two points in the presentation, but I think you'd mentioned a couple more. So there, the overall, like the staff recommended wanted to move all six applications within that. Madeline, do you think you can pull that up, please? That slide? Yes, let's see here one moment. Thank you. There were a couple of sub options within that particular one. And then the second option was to fund only one, one application per district, this around, and then a whole the other applications until the next. But again, staff recommends that first option. So the sub options under number one, well, there's actually only one. So you could limit applications in, oh, okay. So if you do approve all six applications, then I recommend that you limit applications in the next round to districts that have not been funded, specifically for district five, right? You have four applications for district five. I would take district five, then I'm the running if you approve all four applications tonight for district five. Because that based on those applications, I believe it's almost $10,000 total for that district. It's a little bit less because one of the projects isn't quite 2,500. And then you could for the other districts, then we really need to hit the outreach for those districts very hard the next couple of cycles to make sure that we get applications in for those districts. And then the other thing, the other bullet point here was just how you go about making that approval through. And so is that, is it normal that one, I guess one area has so many, that's such a heavy concentration of cab grants? Yeah. Have we dealt with this in the past in this way or? Yeah. I'm going to mayor. He probably did a lot of outreach on his end. What we need to do aside from cab members increasing their outreach. And we can talk about what that looks like too, because it looks like we can start getting back out there in community and tabling in person. But we also need our other district council members to take those applications and do outreach as well. I think that's really important that they're involved in this.  That way they can, they know about it number one and they can help with outreach too. Okay. And that one, I have another related question since we've changed the cab grants to be every quarter now, right? And so, okay. And I guess it was kind of the same thing that Member Rahm was mentioning was, does it still make sense to have kind of one year to use the funds or could we maybe do that every six months or something? It's just something that I'm curious about. You mean going from a quarter system to like a every month system or? In order for the applicants to use the funds like, because they have a year to do it, right? They do. And that was actually changed because in their agreement originally, when I came on board, it was, you have a full year to do your project, but if you need more time, you can have up to six months. And I was causing a major problem because the funds then still weren't getting spent down. So we set it as you have to get your project done within this year timeframe because we want them to spend on those funds. The other thing too, I will quickly mention, I'm not making any promises on this, but I know that we brought it up with the Mayor and a couple other council members at one point. This is a reimbursement program and it is from our perspective, it's not equitable when it's a reimbursement program because it prohibits some of our neighborhoods from being able to put the money up front, right?  We're finding a lot of nonprofits don't want to do that because we can't through this program pay the overhead fees for that. And so they're less likely to act as those fiscal sponsors for those neighborhood groups. But we're so on our end, we are trying to work out a way to make it so we can provide the funds up front rather than it being a reimbursement program. We have to get the city attorney's blessing to do that. So we have some work to do on our end to make that happen. Yeah, I think that'd be a great idea.  Right. Those are all my questions, so thank you. Are there any other questions from the cad members? Danielle, I also talking of equity too and again, getting back to communication because we didn't have this information to communicate with this 1st round of quarterly grants. We've communicated quite well that I believe or we gave a lot of resources to people to find the communication, did videos, you guys sent letters to numerous community groups. We did social media engagement and whatnot, but we didn't talk about this funding issue and how much funds that we have, that we actually have more extra funds, but getting to the process tonight of having four applications from one district. And my calculations, there'd be 1,672 dollars left for if we said, okay, all 10,000, we could give all of them a grant and that would spend down 8,328 dollars. We'd have that $1,600, a little bit extra than that leftover for the remainder of the next quarter and two more quarters, correct? So in district five, over achievers, we could first apply for surge, but that's not really what the grant program is as far as how we communicated it, moving into this quarter system. We kept communicating that you can apply any quarter so for funds. So that's something I would like to open up to the board. I know that it's a tough one because we weren't really prepared to make any kind of decisions around this. This wasn't communicated to us yet because this information hadn't come out from the CFO, but it's something to wrap our brains around because we want to honor these applications now, but we also want to honor future applications because we don't want to disqualify people just because they didn't get their application in in this first ever quarter system of quarter three at this time. So how is there any input around that? Any thoughts? Member Barnett, I'm looking at you. Well, I'm gonna be the unpopular opinion. I don't, you know, we have seven districts, but we're one city and I look at the grants on the merits of what's in the grants and I don't agree with excluding districts because it's about the grants. It's about the project. It's about the impact of the project. And yes, I want to see representation and I want to see projects in every district, but I don't want to disqualify somebody because of their zip code because if they're a member of the city of Santa Rosa, these grants are for them. These are for the residents of every neighborhood across the city to do something towards neighborhood community improvement that could benefit everyone around them. And so I'm gonna go back to our little bumblebee analysis that these grants are bumblebees and they benefit everybody. And I don't care where the pollinator starts from.  We could have more gardens for everybody. So I am not in favor of limiting out one or the other districts because of the fact that there were a lot of robust grants coming out of one. I'm, my biggest thing about this program has always been what is the project, right? What is the grant about? It's always been my focus. I don't care what zip code it lands in. I want to know, you know, is it a good project? Is it something worth amplifying? And in a lot of these grants, there's amplification in them. You know, a lot of these grants are great ideas and concepts that I would love to see other neighborhoods looking at for themselves and saying, hey, can we use this as a template?  I would love to see more bee boxes, right? I think that Judy Kennedy's art project and beautification projects that she's gone all around the neighborhood, around her neighborhood with, I would love to see that amplified across the city because I think that boring crosswalks should be abolished and they should all be works of art and they should be something everybody gets to celebrate because if you have not gone into Burbank neighborhood, if you have not seen the flower crosswalks that exist and you've not seen these public art projects that she has been instrumental with, you are missing out and you are gonna have envy and wish that this was in your neighborhood, you know? So for me, it's about the grants and the projects and I don't wanna exclude or limit districts going forward with it. My biggest stress in all of this is that I want this fund, I want this thing spent down and I was like, oh, the CFO wants it down to zero? Okay, let's run into the negative, you know? Let's amplify the problem in another direction saying, hey, council, you're not giving us enough money because we have so many neighborhoods that wouldn't do so much work around here. So step up, I'd rather go in that direction if we're being told we have to zero it out. Challenge accepted. So I'm not gonna be in the camp of excluding our districts. I'm gonna be in the camp of let's amplify it and take some of these great grants and use them as templates of examples and ideas for other neighborhoods getting them inspired and saying, you know, would something like this potentially work for you?   I'm so inspired by them of like, this is amazing. Absolutely, we wanna see, you know, we wanna see front porch concert series in every neighborhood across the city.  And so whatever we can do to amplify that, that's where I am. I'm like, no limits, no, you know, zip code, no district cut out, no, no, no, no, no, no, no. No. So, you know, I wanna see, you know, I wanna see, you know, to have the problem we've had in the past where we've had too many great projects and not enough funds because then the challenge goes back to council and that's saying to them, hey, you know, this is real meaningful and impactful work and we want you to fund it and we want you to fund it at greater, you know, the problem we've had and part of the reason I think also what the CFO is looking at is we've had the opposite problem where we're not getting enough projects that are going through completion and getting funded and reimbursed. That's the problem is that the project that gets through the approval process and then the glitch happens where it doesn't get, the reimbursement doesn't happen, right? The project doesn't get completed. There's a delay or a lag and that's been the bigger challenge and then Danielle's right that trying to resolve it in terms of equity in terms of, you know, the cab stepping up with a greater support role to help follow up with them, you know, even if it's at the six month mark, you know, maybe on the core system of like, okay, your grant's been approved. Within three months, you're gonna hear from a cab member to check in on the status of your project and where you're at. That might be, you know, one of the things that we might need to future implement with CIG so that the fund gets tapped, right? So, great, those are all great points. I wanna allow for input from everyone or anyone, cab members. Any thoughts? I'll just say that I totally agree.  So I agree 100% with member Barnett Sain. And I saw a member, Robert Tan, go up. Yeah, I agree for the most part. So I do think we should make effort to get with these projects in every district. But I think tonight I wanna just consider all of them for their merit and basically just do better next time and outreach into the other districts. And hopefully we can get some projects in other areas as well. But for right now, I wanna move forward as many products as we can if they're good quality ones. And I didn't have any issue with any of the proposals that were submitted. Great. Well, we'll get to those applications soon. Thanks for that input and thanks for the patience. I know of some community members in the wings as well as we go through this discussion and come with a better output of how this is gonna work and happen now given this new information. Any other input before I go to somewhat of a crafting emotion just so that we have something in the minutes that shows our intent? Member Square, did I see your hand go up? Maybe just waving at us. Okay. So I don't see any other questions or input. My motion I'm gonna put forward is that we put no limitations on how many grants we approve tonight and we put no limitations on approving district, approving grant applications from one or more districts in community improvement grant quarter applications going forward. Is that clear enough? Can you restate it one more time please? No. Okay, let me try this, I'll hopefully get it right. I move forward, make a motion that we put no limitations on the number of grants that we approve tonight and no limitations on grants from a particular district moving forward in the quarterly system of the community improvement grant program moving forward. Second. And that was member Barnett. Thank you. And with that, can we have a vote? Yes, sorry. I swear, I feel so out of practice. All right, member Barnett. Hi. Member Baldenegro. Hi. Member Rom. Hi. Member Richardson. Hi. Member Roberts. Hi. Member Square. Hi. Member Steffi. Hi. Member Tornado. Hi. Hi. Vice Chair Inocencio. Thank you. And Chair Barnett. Oh, I'm sorry. Oh my gosh. That was a slip. Chair Graves. It's an honor. Approved. All right. I have 10 votes. So that motion passes. And with that, all of the applications that were submitted for quarter two have been approved. For those of you on the line. Actually, I don't believe, I don't believe we had just approved all of the applications. I just said that there's no limitation. Oh, you're right. Yeah. Okay. So then we need to. Like, I think that's a separate. Right. Public comment too, please. Yeah. Where is that comment? Oh yeah, public comment. Correct. That's correct. This is not. This is on the presentation. For public comments. This would be on. Applications. So I would like someone to make a motion to approve all of the applications for this evening. If that's the cap where the cab wants to do. And then before we do a vote, then we'll open it up to public comment. I'll make a motion. Thank you. To approve all the applications. For this quarter. Thank you. Making that and member Roberts is seconding. Okay. I am. And now votes or public comment. Public comment. Thank you. Okay. So now we're moving forward with public comments. In regards to agenda item number 7.2. At this time, we do not have any hands raised for public comment, but I do just want to double check in with Judy. As she did have her hand raised earlier on in the presentation. Okay. Judy, did you. Okay. Perfect. Your hand is raised. Feel free to go ahead and unmute your mic. And you have three minutes. Can you see the screen? I think you're still on mute, Judy. Can you hear me? Yes, wonderful. Okay. Thank you so much, Judy. Your timer starts now. No matter why I rose my hand earlier. I think it had to do with. One of you. I think it had to do with. I think it had to do with. I think it had to do with. One of you mentioned that. Each of these projects is like a seed for another project. And I have found so many neighborhoods contacting me. To help them do. Crosswalks or intersections. This comes from neighborhoods as far. East as. South as. South as. You loop. And as far south as more land Avenue and. South Park. But the problem is they will not. They don't. They. The application is too complex. And it's only now. That you are paying. The artist or the project manager. You know, I don't want to frame this, but there is an interest in these kinds of art projects in neighborhoods all over the city. But the application process seems to be. A huge hang up. Even in Spanish is just it looks overwhelming. You know, maybe the. The application process is a lot of work. And the people that represent. Council member Aldera's. Could do a better job of helping them fill out. The applications. Because I'm getting a lot of requests from those neighborhoods, but nobody seems to want to follow up. That's. Thank you. Thank you. Are there further public comment? There are no other hands raised for public comment. All right. I want to thank Judy for that information. And make the request that. By any means any, any public. Any public participant. Now or in the future that gets those types of questions. contact myself so that we can help to troubleshoot that around those kinds of questions and those kinds of issues. And thank you for the input for knowing that the application maybe has some speed bumps that we need to smooth out a little bit so that people can have more access to these grants. That's important information to know. And by all means too, I think that we probably could put some more information on the website as to the history of the grants or if someone like a Judy Kennedy, and there's more than just you Judy Kennedy, but there's others out there, whether they be artists or they be maybe people that have experience writing grants or doing other projects that maybe they would be willing to be of resource and have their information listed under the grant on our website. So all of this just, you know, this is great information to feed into making this more accessible. And Danielle. Yeah, so there were two grant application workshops that happened when the grant was released in April. They were recorded. Those recordings are online, both in English and Spanish. I think that I'd be more than willing to do that again if people found it useful, although we didn't have anybody participate in the Spanish language workshop. So we ran through the application packet and just made an informational video out of that particular session and it is available online. So again, I'm open to that. And then this is also a task for the expertise subcommittee to work on as they are tasked to address the application packet itself. Can we talk about that a little later time though? I want to get to the vote if there are no other questions or comments. We do have a couple more. I saw your hand up and then member Tornado's next. It never fails that we're right in the milling process. For the expertise subcommittee, Danielle, since this just came up, can we add to the agenda next time we meet? CIG ambassador program? Yeah. Because I think that offering a workshop is great, but I think that we need pollinators. And I think those pollinators are going to be existing grant recipients who've had successful projects working with CAB members to go out to communities that have not had a grant who have an idea and they don't know how to implement it. And I think that's where we have a powerful opportunity. So I want to add that to the subcommittee next month. The thought just came to my head of like, all right, we're little bees. Now we need to figure out how to be little bees that pollinate. So thank you, Judy. And member Tornado? To piggy back off member Barnett. Has CAB ever done cross pollination between our districts to add more to the bee? Have we ever done an event all together where we could actually do outreach or the network where the community gets to know us? Because I feel that our community is lacking the who we are, what we do, what we actually provide. Yeah, that's a really, really great question. So the pandemic really threw us off the rails. So we had it set up before the pandemic to have a table at as many community events as we could. So Wednesday at market, Cinco de Mayo, Juneteenth, any place that we, live at Juilliard, any place that we could get into. But we haven't done like our own events. Yeah, we haven't done, CAB has not done its own event before, which is definitely something that I would be interested in looking into and having the board like create that. That would be awesome, especially like as we start to go back out into the public. That would be a great getting to know you type of thing too. That's something that the board is really struggled with and tried to address through this strategic planning process. But again, pandemic just threw that all off. So we're totally open to any suggestions of this. Yeah, what I'm getting at is if we just redefine what it is to have a community block party, and we just start one as a CAB coalition, basically. Yeah. I love that. I absolutely love that. We have the neighbor fest program, which is a block party. Absolutely. Just redefining that because the pandemic has wiped it out. So how can we do it in a way that it is still constructive for our communities? Yeah, I absolutely agree. We did talk about that at the Empowerment Subcommittee meeting last couple of weeks ago. And we're going to continue to have that conversation as we develop the plan for next year's neighbor fest program. So totally open. As I mentioned to that group, there are a couple of different ideas too, because the original program is focused on disaster preparedness. But my vision of that program was to grow it from there and make it a place where not only the neighborhoods are having that block party, but then we create what I call a mobile city hall, where we bring city hall to the neighborhoods. I'd love to get there at some point. The other thing I'd like to incorporate in there is our multicultural roots project. We have these amazing stories that we are sharing through our regular city channels. We would like to take that on the road to these different neighborhoods. So anybody from the board doesn't have to be an Empowerment Subcommittee member. If you have ideas, would love to have a conversation around that. Probably can't get too far into that right now because it's not an agenda item. But I love that idea. I think that's a great idea. Thank you so much. But once again, you're all evoking the Olympics for me. This is an Olympics juggernaut of ideas right here. I love the on the road that makes me think about how the gymnasts go out on the road after the Olympics. Everybody gets to see them in their hometown and up close and personal. So it's great ideas. I want to put one out there for the expertise subcommittee to develop a completed application. We have with blank applications. And I don't know that we can share an application from the past. But I would like a very simplistic not I don't think that it's an application from the past. I would love to have the expertise committee and I don't hold on a sec. I'm getting those before I finish by sentence. Very disconcerting that is filled out by us and is very simplistic so that it shows how to fill it out. And it's an example of what does it mean by get you know that you get community support? Is that just saying the community supports it? Our neighborhood supports it? Or you know maybe there's three ways that that answer could be filled that question could be filled out to where it shows the concrete ways you know a survey was was put out there. We've got 67% return. Flyers went out to every door and every doorstep in the neighborhood. We know that we have 100 members and we've heard back from 53 of them. Whatever that may be. So I think having an example I'm an example person when I when I go to do something we're looking nowadays also you know for the YouTube or the video we're making these videos. But that would be something I'm not saying make a video I'm saying just make an application that looks like it's filled out by Jane Doe and it is a good example of what we are looking for. So I'll say that we actually can share past applications. But I would I would appreciate not using those as a as an example. I would appreciate like having an example that shows what we want because even if those not approved they're just a little harsh we there you know we want something like really simplistic and really basic and really straightforward to the point this is what we're looking for not long-winded but bullet points easy. Something like that. If the expertise subcommittee would like to work on that then I will hand it on over to them. Expertise subcommittee right now is member Barnett and vice chair Hanna Centio although the empowerment committee is completely filled up so any new member that comes on board will be appointed to that subcommittee. Great great I understand that that's not something to take on I'd be willing to help out with that a little bit. I just think that it's a concrete example is a really good thing if folks are having a hard time knowing you know how to deal with our applications that might be one of the first steps to making it a little bit easier. So with that I think that is it for our questions and comments. We have one more question. Another question. Yeah member Richardson has her hand raised. Oh member Richardson I'm sorry I was looking right at you I didn't see it. That's okay I just wanted to support your comment of I think having a concrete concise example would encourage it would remove that barrier from people applying for the grant and I'd be willing to support and help come up with that as well like a couple maybe one or two examples maybe one that's like straightforward or something pretty simplistic and maybe one that's a little bit more in depth or detailed or to to use as a sample. Okay that's great. Thank you for that and I would enjoy working on that with you. Member Richardson so so expertise subcommittee has has that that we're that we're willing and able to help and moving right along we do have a motion for approval of all six of our grant applications and we had a second can we at this time go to a vote. Yeah here all right I'm going to do a roll call vote on this one member Barnett. Hi. Member Baldenegro. Hi. Member Rom. Hi. Member Richardson. Hi. Member Roberts. Hi. Member Square. Hi. Member Steffi. Hi. Member Tornado. Hi. Thank you Vice Chair Innocentio. Hi. And Chair Graves. Hi. Awesome that passes with 10 votes and all applications for quarter two have been approved. Great work everybody and thank you for we got the happy dance. I don't I don't remember that being in the minutes as required but he'd like to bust out with a couple moves. Do so now. Thank you everybody for your flexibility and your energy and putting forth in those comments and great discussion on some of the hurdles that we had to go through and they were new hurdles to us. I don't know having extra money shouldn't be a problem. It's a good problem to have and but getting getting the next batch of money is also something that we want to have happen. So moving right along we have our item number 7.3 standing agenda items. Any issue of concern to of city residents and this is a standing agenda item. Cab members will report on issues of concern to community members within their cab areas and the city as a whole. Is there any issues of concern to bring forth at this time? Member Barnett. Yeah I got approached with a question about a street intersection that has it's nearby a school and residents have had concern about the high rate of speed that's in and around this area and so I reached out in my contact haven't heard back but I wanted to find out one is there a process so that if a group of parents or a neighborhood has a crosswalk concern or has a street safety concern is there an existing process already with the city of Santa Rosa that they can submit a form to or department to and one if that's just already in place and two if the city department of public works has a recommendation if they can what the best way for a resident to bring a concern of that nature to them. I just I'm literally looking for a resource process because I emailed my contact but didn't hear back and I'm like well what do you want to bet there's probably a form they just need to fill out so that was my my issue of concern that I've had brought to me that I'm trying to get an answer for. I am I'm looking it up now I do know that the city has a report a problem online form that they can fill out however I've never used the form I've never heard of other well I have heard from others that they've used the form and haven't gotten a response very quickly so if that's the case sure you give me the details of where that happened and I'm all forwarded on to to staff over there at TPW that's another way to do it it's just send me what you've heard and I will send it on to the appropriate staff but I will get you the website address to that report problem online. And just to add just to add to that we we had some stop signs added in Coffee Park and there was a process for that they had to do a they put a strip across there to measure the cars traffic on that corner and when they ran stop signs and they eventually we took about eight months but we finally got the stop signs gathered a couple of streets and that went to department transportation. Okay so real quick I put the address in the chat box but for those who are watching the video recording what you do is you go to srcity.org at the top of the page there's a menu that says government departments and services community business visitors how do I you hover over how do I and under contact it says report a problem online and you can find it that way. Any other questions or any other issues of concern? Member Steffi has her hand raised and then member Roberts. Member Steffi. Yes thank you um a lot of my neighbors and contacts have been asking about the drought and how much worse it's going to get and how much more conservation I have to do so I've been in touch with Peter Martin at the city water department he's been super happy so I mean super helpful so I have three things he told me about one is the water smart portal I'll put the URL in chat it really tells you exactly how much water you're using when and see if maybe there's a leak or you have a neighbor stealing water at two in the morning um so it's pretty cool and it even gives you a projection of what you might be using for the month and also we said the plan is to keep this at stage three which is a 20 reduction through December so that's good news unless things get worse um that's the plan to not actually take us to another more drastic phase so as long as people keep on conserving and the other is the city just recently increased the rebate amount if someone has a lawn if I have a home and they have a lawn they'll give you a dollar 50 per square foot not 75 cents a square foot to get rid of the lawn and put it put in some um smart water landscaping so I'll put the um information about the water smart portal as well as um the phone number and email address for the folks at the water department they're super helpful and they want to connect with everyone so we're a good conduit to get the word out to our contacts so that's it thanks and I will also add to that for more information on the home page of the city's website if you click on active emergency information it's a very big bar right in the center of the page it'll bring up information about the drought um that you can take a look at and member thank you member Steffi for that information and thanks for putting in in the chat uh member robert thank you um so this could have fit under cab announcements as well but um with covid which is concerned um the county is offering um free uh tickets to the fair um for this fair season um it's the details can be found on the county website but it's um I think it's every day the fair is open that um they're doing vaccinations in the uh jockey club and then you could stay um fair that day so get vaccinated get into the fair thank you for that I did see that that was that looked fun um any other issues of concern for our community I just want to say thanks for all that information also I um I'm sorry I'm sorry member um within fire preparedness and everything of that nature I do know that I live on the west side of Santa Rosa off Occidental road um and I do know that a lot of people out here don't know that there was a redistricting of the fire department that the brink and valley fire department isn't coming over here that we actually have our own separate fire department um the other week there was um a fire in my neighbor's yard um they have a bunch of trash and it could have actually burned a ton of land had we not put it out um the fire department we're still following up but they did not show up um so in those cases uh you know if we're able to make that information more prevalent to the communities um I don't I don't know if we could ask to invite the fire department on here um just to make that clear or fire marshal um just because in terms of you know actions what happens when we call we expect the fire department to show up started off as smoke it grew into a big fire um and it was you know in a neighbor's property and the properties out here if one fire isn't stopped it could literally burn up um acres and acres of land so I will reach out to um my contact um at the fire department about that and then see if would there be an interest um by the cab we can get to this too and uh future agenda items but um having them come not only talk about that but like emergency alerts notifications or anything else related to fire yeah okay I think it's just super important at this time to get it where it happens and we obviously you know that fire season exists now so yeah okay is there um thank you for for that and my piggyback question off of that would be is there any way maybe just you know over message private to Danielle to give that address um so that that follow-up could happen like why didn't the fire department show up we already um I live on a homestead so we as a farm out here um already sent a follow-up message um thankfully um someone who was helping us on the farm went over there in his truck and put it out but it was a fire that was started in a fire pit in a like a bunch of rubble and it out of the fire pit um and it was an unintended youth that started it so we know how that could go um had we not put it out um it would have been really bad so we we haven't heard back yet we sent an email out with the address and everything maybe um if you feel comfortable maybe pour that on to Danielle if you feel sure if everybody in the group does um because I know Danielle just works so closely with that department um but just to make sure you know that we're not missing anything now that we've said this publicly I want to want to make sure that you know this is um something that's just in the hopper to have followed up on we get some real information about that not necessarily going back to us but just so that we know that it's resolved absolutely yeah absolutely and also you just reminded me too we have a new fire chief and it'd be awesome to have him come and just introduce himself and he I know he's like he loves community engagement like he's really big on community engagement and so I know he would love to come and talk to that would be great because it's just an important time right now um more than ever for us to clearly define fire preparedness um just as a uh just as a heads up I will do my best to get him here um it is fire season though so um it might be a struggle to get him or someone else from the department at this point um but I will ask him if he can come next month as well um and then um he can talk either before or after the violence prevention partnership and I can also I'd be also willing to I don't know if another member would like to join me but going and piggybacking off of just joining them at the fire station or whatever I can help make that contact if you'd like to great thank you again yeah sure it's all great am I missing any hands looking around the screen I don't see any um I do want to give a shout out if you have not signed up for city connections some of this information I know that member Steffi was talking about um city connections has that information it is an email that gets sent to you uh in your every Thursday and it's it's chock full of information about whether it's the fire season or uh the drought COVID also has our multicultural route project in it as well as many other things so you sign up on the city website for city connections and then um I also wanted to make sure that I had mentioned earlier when Mayor Rogers was here about the debris removal team and I wanted to give that phone number and I'll put it in the chat as well but it's<PHONE_NUMBER> extension seven and you call and they have a they have a route it's about it's four staff members and a supervisor and they have they do have a designated route that they go through the city and clean up debris but they will take that emergency call to go um clean up debris as well and the email is cleancity at srcity.org and then you can also fill out a form if you go to my Santa Rosa website but I really suggest an email because then you have a time stamp and everything right there in front of you when you send it and you have the relevant information unless it's a full opportunity and then call contact them during the day and I'll put that in the chat um so with that we're moving on it looks like two public comments for item number 7.4 there are no hands raised for public comment thank you and item number eight is future agenda items and I know Danielle you've probably been adding some on as we have been talking throughout this meeting um you've got down the violence prevention partnership community presentation slated for August uh next month and you may be trying to get our new fire chief here as well was there anything else for next week I mean next month not next week no stress we skip item 7.4 oh sorry I was getting that confused with 7.3 so we check we went over 7.4 um skipped over it that was public comment on 7.3 there were no hands raised so 7.4 standing agenda items subcommittee updates thanks for that catch Danielle this is standing agenda item subcommittees will provide updates to the cab and as needed I know some have already floated around um but we'll start with expertise and um Barnett I know that's probably gonna be very short uh we haven't met uh if you want to I'll put a pitch you know uh expertise we get things done and um we are looking for members so if you like to get things done you're an active being in your community and you want to pollinate join our subcommittee there you go that's my that's my report thank you I will reach out I have to reach out to uh member rom anyway but um I will reach out to him talk to him about the uh the subcommittee as well as member square um I believe he's also not assigned to a subcommittee as well um so I can talk to both of you about um the expertise subcommittee and then as a whole group we're gonna have to change our meeting date because my my classes start in the fall on 30th August 30th um and it'll be Tuesday Wednesday Thursday so just as a heads up uh empowerment subcommittee same thing we'll be reaching out to you um to look at possibly changing the date if not I have to find another staff member to run that meeting and I will not after the August meeting I won't be here at cab so for the next four years so just a heads up I'll still be doing stuff in the background and I'll still be your main contact but uh it'll be Magalia Madeline uh that you will see in the meetings and I just won't be here because class all right um and our empowerment subcommittee um we've already talked about some of the stuff that we've done um member Roberts do you would you like to give an update since you facilitated our last meeting sure um yeah I feel like um I kind of gave this update at the last company about the the status of the empowerment committee but um we talked about the the status of the um civic engagement uh videos and um guide and I believe uh there we have um a firm working on those Danielle correct me if I'm wrong and you're correct and um I think they're gonna be involving cab members at some point for playing extras or um possibly greater roles and then we also talked about neighbor fests a little bit and um just uh through our ideas which we kind of already discussed it um in this meeting as well um and just going forward what the neighbor fests are gonna look like and um cab members assisting um in the production of of those events um I think that's so I can recall was there any uh there critical updates from the subcommittee meeting? Do you guys remember? I think that was that can can we um Danielle question for you can we do a survey monkey for the um potential of having cab members uh connect with these grants that's been approved? I will do you one better I am going to create a community improvement grant page on let's connect SR which I popped into the chat um and I will do a poll you can do a lot you can do surveys polls but um I think I'll do um actually I'll do a survey um that you guys can fill out but that'll be a go-to place for moving forward for the the grant program for people to ask questions for cab to give information to in a digital format so just another way to do outreach so that that uh website address is in the chat right now if everybody wants to copy it and put it in your bookmarks or something um because that's where Danielle is going to do this at that's that's awesome and that way my real goal is to um you make sure that everybody on the cab gets opportunities to to do this and doesn't miss this opportunity um so I believe that's it that or just a moment that um as far as being involved in the cab Civic 101 videos either as a voiceover or actual um amateur actor uh that would be a good place maybe for that too so that everybody gets that opportunity um and can express interest in doing that I think that would be great we don't want to leave anybody out you are all destined to be superstars of the Civic 101 videos um yeah I was the mayor the mayor doesn't know yet if he has two videos but he's gonna film the mayor he's gotta gotta be in the videos yeah um all right so any other things on the subcommittee updates we're moving on to public comments now for 7.4 standing agenda items subcommittee updates there are no hands raised for public comment thank you and now for agenda items uh as I was saying uh violence prevention partnership community presentation slash fire prevention um August 2021 uh then in September the Santa Rosa General plan update so we're bringing that back we were gonna have that last meeting we didn't have a quorum and then to be determined the Santa Rosa equity officer presentation we already have a Santa Rosa equity officer correct we do we do have an officer um so we haven't met this officer yet officially and that's super important maybe we can slide that into September as well um that'd be a very long meeting just just a quick I'm sorry there's nothing quick about her presentations she likes to chat so I really want to give her the full um the full opportunity to talk to the cab and have a discussion um since the since the topic is so important so also she can come do something really brief in September and then come back in October yeah yeah definitely we're missing out though I feel like there's been calls in the in the community that we have an equity officer and yet no one has um seen this equity officer and met the equity officer so I think it'd be a good showing just a quick little pitch in there um and then the recreation parks presentation um when this when this gets scheduled I also want to follow up I had a phone call with our community services board that works with recreation and parks and their chair from Carol and she would like our board and their board to work more closely together um so when this happens um maybe have a discussion topic around that as well she proposed having uh you know a designated cab member uh be uh the conduit between you know the connector between the two boards um but I want to make sure again that the opportunity is there for everybody if that is an opportunity if it is something that we we pursue and that we hold on Daniel I see um and that uh we have a discussion around it and we've probably found out some historical information when we have that discussion we don't need to have a discussion about it right now but I'm just saying you know that for anything of it and I'm wondering the what I was going to say about that is their board meets literally like right before this board their their meeting time starts at four so I'm wondering like at a future future cab meeting future board of community services meeting if there's a way to make it a joint meeting however we'll have to work work that out and see if that would be possible um I also wanted to let everyone know that come September I can't remember the date Madeleine might be able to fill me in but I believe the the suspension of certain Brown Act requirements set forth by the state of California are supposed to end in September and so after September we may be required to meet again in person um and for those that want to meet virtually you will have to provide your address um and provide this is this may sound silly but there's a reason behind it you have to provide your address um and have it be a space that's open to the public um if you want to if you want to do virtual when they lift the suspension on those parts of of the uh of the executive order um we're hoping that they revisit that and continue to extend it um so that there is the option to continue doing this virtually especially as we enter into cold and flu season um but we'll see um so if we do decide at some point we want to do a joint meeting of board of community services in the cab we may have to do a special meeting and we may have to do it virtually um we'll have to figure out how to do that I would be a little hesitant at this point to bring that many people together in one room plus we have members of the public we're hesitant to bring this many people together right I know I know so my help is that they will extend the uh the executive order to allow us to stay virtually for a little bit longer while we deal with this variant number one um if not what's going to happen is we will meet in person at the UFO the utility fields office which is across the street from a fiddling community center it has a large enough conference room to where we can safely social distance as well as um open up to members of the public and have them be uh safely socially distanced from each other and from members of the board so and we can also stream the meeting for those who members of the public who'd rather see how much is watching great info more to come um I want to be aware of the time it's 802 and we're getting close to the end so I can feel the fidgeties um it is so other two other to be announced agenda items are office of community engagement strategic plan as well as the four-long rescheduled Sonoma County homeless county presentation by the time that we have that we might have another homeless count um next year so that's that's only a somewhat of a joking response so um now are there any other future agenda items that anybody would like to propose at this time member balden agro did I see you go for your mute button no I was all right I don't see any hands up so at this time we'll go to public comment for future agenda items there are no hands raised for public comment great thank you for that and now um we're going to adjournment we are done with the agenda as it is written move to adjourn yeah the Olympics we see member Barnett out in front and closely followed by a second member roberts and we got all my buffet with my name on it it's a you have a time for adjournment so um on that theme thanks for sharing all those stories thanks everybody for your energy and your effort for being here tonight I am reminded every day that this is not only a terrific way to be connected in the community but also a rich experience and responsibility and yet I do know that all of you have your personal lives and challenges and issues um and things grabbing at your time so I so appreciate all of you being here and thank you for putting in this effort thank you for your attendance and we hope to see you next thank you on August we August 25th 25th thank you yeah yeah that's it we're adjourned thank you thank you thank you bye