Ready when you are good Good evening everyone welcome to the Board of Selecting meeting for Monday, June 23rd 2014 it is 715. I do call this meeting to order. I'd like to remind everyone that we are being filmed tonight by a CMI so Please smile Widely when you're on camera We're gonna start out with an up. Mr. Chairman if I may Just on a personal note on behalf of my mother my brother Barbie and all the Greeley clan I want to thank Arlington my colleagues For the wonderful support they showed with the untragic loss of my brother John, but thank you very much So to start we're gonna get have an update from Arlington systems analysts Adam Kuroski on Novus agenda and Novus agenda is an online platform that we are potentially moving to for our Selectman's agenda So this is a pretty exciting project for us at least and something we're We're looking forward to so please Adam Thanks for having me here tonight As you said, my name is Adam Kuroski. I'm the systems analyst and director of GIS Tonight is an exciting night for me and I hope for you as well We've hit a milestone in the process that we started last winter Which began with the needs assessment of digital meeting management technology solutions Per your request we began looking to find a new technology solution to create and publish agendas and minutes and Create a searchable database The system was supposed to also allow the board of Selectman to interact with the materials from any computer with an internet connection We're currently within a pilot period with the Novus agenda solution. I'm here to present that to you tonight In front of you is an iPad We the iPads are already logged in to the system that we're piloting and Tonight you'll be able to follow along the agenda As we move it forward Marie and I And you'll have access to the agenda items any write-ups that we have about each agenda item and any attachment or reference material That has been associated with that agenda item Some functionality is limited due to the fact that we're in a pilot period with the software But hopefully tonight you'll get a feel for what the solution is like and that's kind of the idea of the pilot is for staff and the Selectman to Understand the system a little bit get their hands on the system and see if it's a viable solution for us Marie and I will be using a computer over here to record meeting notes motions and votes and we'll also be advancing the agenda on Your computer screens as we interact with our computer over here We'll also be trying out a voting tool will still vote the traditional way But the iPad will prompt you at the appropriate time for your vote. Yes. No or abstain And that again will be triggered by us over here When your vote is in it will be tallyed on our system and the results of the votes and the minutes as we put them in digitally We'll begin to build the meeting minutes in a more efficient way So tonight is just an in-meeting test and an informations test Session for the novice agenda system. It's not fully operational And nor have we been formally trained yet that will come if we choose to purchase the system My hope is that you'll try out the system on the iPad tonight, although it might be nerve-racking and new technology I haven't formally trained any of you. I think the system is pretty easy to use and You'll get a hang of it as the night goes on So we expected some bumps, but at this stage, that's pretty expected I'll just remember you can't break the system you can try so push buttons be curious and We're also conducting the meeting in a traditional way as well. So you've got your paper packets next to you We're still going to take traditional votes And hopefully we can couple that with the digital votes and Marie's still taking paper notes So this is just a a counterpart mirroring what we already do, but doing it digitally and Adults, I'd like to finish by saying that it's been great working with the women of the select men's office Marie Mary Ann and Fran have been great. It's a new technology. It can be a scary venture But they jumped right on board and they've been learning in a very short time period And I was excited to see the progress that they made So if your iPad's not already on is it already on this? Yes The screen should be open to the agenda All of the green headings on the left hand side are agenda items that you can click on when I trigger over here on my laptop to advance the agenda to the next item, you'll see it will highlight in yellow and you can Feel free to use any of the buttons and any of the tabs that are there and when a vote comes up We may take a little break. Maybe you guys can look over here and make sure we've got the vote popping up on your screen And then we'll take it from there Sounds good. I Want to apologize for being late. I was brushing my teeth water when everywhere and I had to reattach the PVC pipe To the pipe to the faucet. My husband said I did it right, but I didn't All you missed was Adam pointed out you cannot hit me with this iPad Yes Any questions from the board I just I do want to thank Adam for all his work on this. I know He's put quite a lot of effort into this and it and I it means a lot to us I do also want to point out as Adam did the work of the women in the select men's office the when we first started Kind of moving forward this with this process. We kind of Put this a lot on their shoulders. They are the ones who will be using this primarily So we we truly appreciate their input in their input will go a long way So if they're watching we're very grateful for them. So I guess we'll see how this goes. Thanks, Adam Moving on for approval consent agenda minutes of meetings May 12th, 2014 and June 9th, 2014 for approval keynote to go at Anthony's Eastside deli for approval betterment order right Street for approval Hackney Taxi Business Operator License renewals and 2014 year-end transfers is anyone here to speak on any of these items Seeing none. Yes, Mr. Chairman. I just wanted to note that there is a revised copy of the meeting minutes on the desks this evening I had spoken with the the office about this it just Reflects better on our right Street votes. We had a little bit of a complicated Procedure that one under went with us two votes one on an amendment one on the main motion as amended and So the language is changed there after consultation with this propeller to reflect What what our ultimate action was? Thank you very much Any further discussion? Yes, so I guess we don't have a motion yet, right? No So I'd like to move approval, but I just want to be clear that the Hackney licenses for McGon Just want to be clear are not on the list that we are proving Sure, so in the Hackney license renewal report There is so I move that we prove everything on the consent agenda with the exception of the McGon licenses So in it for in further explanation of that in the Hackney taxi license Renewal report we have a note from Marianne talking about how one McGon is using a Certificate of deposit instead to do self-insurance and while I'm comfortable with self-insurance in general the amount I'm not comfortable with because it's only ten thousand dollars and so for that purpose. I'm not I'm not ready to renew their license And I want to agree with mr. Dunn one of the questions when we were looking at revising the Hackney rules was the insurance liability issue We have a motion and a second and Will we have our first online vote? Thanks for bearing with us everyone So mr. Chairman excuse me. Yes, I was here from May 12th, but I missed the June 9th so I need to One but I'm staying from the other. How do I separate that on this? Sorry That's what I just said I was not here In Phoenix, Arizona Okay, excellent, so I'm voting both foreign abstain just so you all know. Thank you So we have a motion in a second. We'll take a vote voice vote as well So all those in favor, please say aye. Aye opposed Bring on it is pass 715. So this is a public hearing first. We have a n-star petition Richard shy phone supervisor rights and permits Good evening. My name is Alita Wade and I'm here with Rick Ciponi on behalf of n-star electric Thank you for being here. Good evening. Good evening Please explain your project a little bit One specific explanation or just an overall reasoning of what we're doing for the project Overall sounds good essentially We keep a list of all our circuits that are underperforming in Circuits go to the bottom of the list. We schedule them from up for upgrade Right now the circuit that we have along mass ad is getting to the lower part of the list So we have this upgrade project going on We're going to break that circuit up and feed it from different directions to increase the reliability in the area of downtown Thank you Yes, mr. Greeley move approval subject to our conditions are set forth Second you have a motion to second miss Mahan Just three questions And it may be in here. I miss it. What's the approximate duration of the project? The initial phase will be the digging in the street And we have a couple of months worth of work for the digging in the street and that'll be done In each area at a time through the DPW process of street opening permits and stuff After that we'll be coming in and pulling new cabling in those new manholes and conduits that we install That'll be stretched out over another couple of months. We'd like to get this work done this year We haven't the schedule to be completely out of there this year Since the close proximity to the high school and just doing the math like ideally you're done in October But hopefully by December Barring any unforeseen circumstances. Have you made any taking any steps or put any plans in place in terms of there's a school But not a school bus stop, but there's the MBTA bus stop there Where all the kids get off as well as walk in the crosswalk in term and what I'm thinking is I can't see the project yet Do you need anything beyond what's contained in the additional conditions to allow the safe passage of the high school students and anyone else? Yeah, we don't need anything else We're also will schedule it through the DPW and we'll definitely try to get out of the way of the schools during the summertime Well, September you'll be okay. I was just doing the math in my head and then I just had one question on number five and number six Five speaks about possible on-site utility infrastructure Do you know or anticipate what that's going to be or is it just going to be something may arise as you're digging and Could you repeat that please? Were you under number five where it cites there may be on-site? Utility infrastructure that's not shown on the engineering sketch Do you know beforehand what you're anticipating or is it you're just putting that in as a caveat that if you hit something that you Didn't know was there you're gonna fix it exactly what what what that's all about is when we go into the manholes We'll pull out some of the old cable Well, sometimes it gets stuck it might be welded to the side that we actually have to dig in the street to free it up So that's just that we may have to do some maintenance as part of this project, and we that's like an unknown I used to work for Verizon and I loaded all the trunks and the linemen and then the last thing on number six on all the other additional conditions you were Very efficient in terms of talking about coordinating with the tree ward and coordinating with the town engineer and I just wanted to and I'm sure it's inherent in there But number six when you talk about work around the town-owned electric lines and or fire alarm lines If for some reason you encounter some sort of difficulty with that I I'm going to assume that you either already have a will be coordinating Through the town manager with the fire chief like what what does that happen if for some reason? There's some repair damage to a fire alarm line or the other lines there. What's the process? You're gonna follow besides repair it We normally contact if we have a dig up fire alarm of a rise and contact them directly get them out there And then work with them to repair it. I just wanted to where you were so good about all the other places I'm just if this comes up. We'll contact so-and-so. Thank you very much Any further discussion we have a motion and a second All those in favor, please say aye I've nothing vote. Thank you very much Here Mr. Chairman yes, I think there may be some of butters here from for the start petition. Oh, oh, I'm sorry Wait, wait. Oh wait a minute. Thank you. Unfortunately. We do have not unfortunately But you almost left early you're gonna stick around for one second if that's okay I believe is there anyone in the crowd looking to speak to this? Please come on forward So I had a couple of questions about where the lines are being moved from it. They're being moved underground So my property faces the high school and backs on to the supermarket I wanted to know about the lines are all the lines going underground the ones that there are some That are running along the back of the property that in between the high school my property and the supermarket That would be a whole different part of the distribution. This is to bring the main primary Into the area Yeah, that would be a whole different project. So what is going on? People we're upgrading the existing underground It's in the primary that's coming down as that in reliable and we're giving ourselves ways that we do have a fault It would be a different circuit Such as I see so nothing's changing on Shuler court necessarily unless you need to go down there as an alley If possible if you could address the microphone sorry, yes, where will that be going? I'm Richard phony from n-star electric We're proposing a duck bank from Mass Ave Traveling about 250 feet down to one of our existing manholes in Shuler court to bring additional lines down Okay, and is that on the road or on the of course, I'm concerned with my sidewalk It's all in the center of the road. Okay. Fantastic. Great. So the aesthetics will be Yes 14 Mr. Chairman could I just and I didn't mean to cut you off But where you said school of court it kind of triggered something in my mind We have a further agenda item regarding repaying of Mass Ave from school of court to Take Spangler way am I correct to assume that you're a aware of that and be I don't want to envision that we Stripe or restripe and then you have to do the necessary work to dig it up Are you aware of that project? Understood. We had we had worked with Wayne way back in April We were first looking at digging up a lot of Mass Ave And then we re-engineered to dig up a lot less of Mass Ave But Wayne is aware of the work that we want to go out and the one at Shuler court It's actually only going about three or four feet into Mass Ave to our first manhole. Thank you. Thank you Thank you, Mr. Any further questions? Thank you. Thank you very much. Sorry about that. Thanks, Mr. Jacqueline Moving on Verizon petition, Massachusetts Avenue Everett Brian This was tabled from our last meeting. So thank you for being here, Mr. Brian. Thank you, mr. Chairman for the record My name is Everett Brian Right of way engineer with engineering and data solutions representing Verizon New England at 20 Shattuck Road and Andover Our petition this evening is to place approximately 128 feet of underground conduit between two existing manholes Located on Massachusetts Avenue And it's shown on the plan It's attached to the petition from manhole 134 to manhole number 282 and We're proposing to go out into the gutter line here because that's a brick sidewalk rather than disturb the brick sidewalk and also one of the items that The Department of Public Works presented to us Concerned the MWRA. He said they informed us that there was an MWRA water main in that area or in the vicinity And I'm in contact with MWRA in their engineering office over in Chelten. They're reviewing it It may require permit from them before we commence work. They haven't decided as yet If if so we'll complete that permit application before we commit for the work And numerous other items that are listed from the DPW memorandum and we'll comply with all of those have a Preconstruction sidewalk and coordinate with the tree warden and so forth what are all those items that are listed? Thank you very much Mr. Dunn so one of the Complaints that we get a lot about is double poles and Verizon of course is the owner of record of almost every pole here in Arlington And so last year we created a utility pole working group That's been trying to make it's been making progress on working with the various utilities and other holders including the town that have Double poles and I'm assuming you're fairly familiar with the double pole process and visit the database and you know Who's ball and court it is are you familiar with how that works? Yes? Help invent it. All right, so then you will understand the problem that we're having Stuff that's in the database is proceeding at a reasonable pace the problem We're having is getting poles into the database So we have a couple volunteers in town who will go around and find the double poles And then they pass them along to the Verizon office and then we get another print out of the list and those poles aren't there What can you do for us? In other words those that are reported to your office forwarding to Verizon are not getting on our double pole like we are passing the information We're saying here's the pole. Here's the location. Here's the number and then we get an update And then we get a list of what our current Poles are in Arlington in those poles that we're reporting are not consistently making it into the database Could I ask who you're sending that list to? I forgot to bring that note with me We have a volunteer on our utility pole working group who is a former Verizon employee and Is it Stan that we send it to or I'd have to double check would I apologize? I forgot to double check who that is our public affairs Mm-hmm, so I will ask him about it and inform him of that that problem You're having yeah getting the database updated and we'll see if we can't get something done about it You have my name, and I'll give you my card and so forth. Thank you Yeah, yeah, so it's worth noting that as one of the things we did as a board as we said We that we could we would hold if we weren't making good enough progress in the double poles that we would hold up votes Like the one we're doing right now, and so but this is It's your lucky day. This is the first time that Verizon has tried to come to see us. It's we you know We passed that policy, so I'll definitely Hold on to the actual I'll give it to Marie and then we'll we'll work from there, okay? I'll be happy to assist you with that whatever I can do. Thank you Similar question is previous if six successful when will you commence in duration of the project? I? Expect the project will last several days Possibly a week. I don't think it lasts longer than a week There may be some restoration and we'd be done later than that And when we're going to commence will largely depend on the outcome of the permitting process of the MWRA Coordinating the on-site walk and so forth that I mentioned earlier, so I don't I can't give you a date It'll be this summer. I expect I don't know possibly as much as a month out depending on how Involved we get with MWRA And just to bring to your attention, but it's not like the previous application is a much shorter duration And it's a completely different project, and you are working with the town engineer We are embarking on the Mass Ave corridor redesign. We're not even close to the end point But in working with the town engineer, you may want to make sure if there's any Mass Ave Mass DOT work that might impede you might want to check the schedule whatever work they're doing right now They're mostly doing surveying and and marking off lines and things like that But I just wanted to which you're probably already aware and where you're in contact with Wainch and are the town engineer He'd be the person to make sure they know just FYI to you. Yes, we'll definitely coordinate with the city engineer's office, so Whatever he requires will comply with thank you. Mr. Greeley, so I understand about the MWRA. Thank you for being here Let's just say by next Friday. They're done Do you have a best guess when you might try and start it and that you have clearance through them or that's all been I would think within a Go ahead. I Would think probably within a week following we get all the permissions in the permits in place and can schedule their own site Walks with various parties that need to attend that So I don't think that take longer than a week. Maybe a little longer So We have motion seconded there any comments from anyone in the audience Seeing none. We have a motion a second all those in favor. Please say aye. All right Thank you, Mr. Chairman. Thank you. Thank you Adam is a vote thing coming up. You should be Mr. Chair Mr.. Greeley and then miss mohan with a second But should we have voted on this is what I'm asking Adam should we have voted on this? Okay Thank you Moving on appointments appointment for vision 2020 community and citizen servants Task force a task group and standing committee. Chote co-chair Julie Brazil Hello, Julie Sure, anyone have questions You weren't busy enough with recycling everything no, no, I definitely needed more on my plate, so Second yes, I just want for the purposes of being totally clear Julie's worked on my campaigns And I thank her very much for that sport. It's very easy for me to say that she's gonna be great at this But just so the rest of the board knows of that connection Thank you, I think if you're in this, I'm gonna make the same disclosure But Julie's worked on an awful lot of things in town I just have something since I have you here before us in your vision 2020 co-chair hat Some semblance of this may already exist, but one of the things that the master plan has really taken root with as well as my other hat on the school side is When doing surveys or going out and seeking opinions about town or issues Really utilizing the high school youth groups and possibly on a Catholic high school Does that do you know does that already already exist? And if not if you could kind of keep that in the Front burner to see it as a pot because they have said at the high school besides the student government day that we have here You know the groups that are formed and perhaps some kids that aren't in those form groups have said You know, how do we get involved? How do we let the town of Allenton know? We need something in Allenton. Here's our ideas. Okay. I don't know the vision 2020 Survey which goes out with the census every January is you know is in is a paper Form mailed to every household past that I think it's individual groups and I haven't been able to dive into the inner workings of All of the working groups just yet But I do know that there is a on our agenda for the summer to talk about in much more detail is involving the high school Great, that's been coming up a lot. Yes, they've been there've been the diversity conversations have made it very clear that reaching out to That population would be great for everyone So I don't have any disclosures just the question Thank you No, thank you, Julia. I think that this is a Vision 2020 has come to be incredibly important Arlington and we're very lucky to have you spearhead again So I'm very excited. Thank you all. Thank you. Thanks. So we had a motion in a second all those in favor Please say aye. Aye opposed Thank you very much. I'm sure you'll all be hearing from me Moving on license and permits we have a request for a common-victory license for Arlington Art Lounge formally the savory plate Thank you Thank you. Thank you Thank you, I can move I'll go I'll go sit over there while you present Yeah, I was just asking Steve if I'm supposed to be writing comments down on this process I've taken a couple notes in myself, so I think you know where I was late and I apologize because I have just a couple of Well, she's setting up will there be a pink by the number opportunity at this place as well For those of us colorblind for that speak to that. Yeah, I paint by the numbers opportunity I I talked to you this winter on the phone, right? Is it okay? Yeah Yeah, we should probably start by saying thank you for it folks that have already given us some time on this project. We appreciate it Good evening, my name is Helen Gallinopolis here on behalf of the Arlington Art Lounge LLC my partners behind me Hi, I'm Kim Brad Kim Khadijian Brad I actually grew up in Arlington wrote for the Arlington advocate and I'm still Spending a lot of time in Arlington. Hopefully a lot more So in front of you have some packets of the slideshow that we brought with us, however It's not up our mission statement is to basically provide a new option to the town of Arlington Which would provide a fun creative? night out that would Give some entertainment options that are not available presently obviously not just a town of Arlington but also surrounding communities and Big piece of that is we'd like to see the bond between the creative community of Arlington and I'm sorry between the arts and the community make that bond stronger and The third part of our mission statement that we feel very strongly about is to incorporate some sort of giving back to parts of the community like the senior those I think at sunrise Center or the Arlington points that girl girls club have some monthly event whereby we donate a portion of our Proceeds or give some sort of discount to to bring those folks Into our space Has anyone heard about this paint night sort of events that You have my wife is an artist. Yeah. Oh, excellent. Okay. We may want to talk to her Should you Sheila will describe the concept so the concept is basically an instructor guided step-by-step painting lesson of a feature painting So each night there's a different painting that's focus of the lesson all participants at the Event or supplied with canvas paint brushes a creative atmosphere in music and food and drinks are available to purchase throughout the evening Each lesson slash evening lasts about two and a half to three hours and reservations are made in advance online in a prepaid background of this type of event is That it started under maybe about ten years ago in various southern states and western states It started here in Boston around 2010 when the paint bar opened for business in Newton They've been very successful and since they opened these places are popping up everywhere Paint bar just opened their second location on Newberry Street late last year We have a page that includes a variety of press that have focused on various articles covering the idea Competing location so the paint bar they have two spots. There's a place in Natic They're opening a special second location in Waltham There's a place in Maynard, South Boston Beverly Worcester Springfield Lexington, Mashpee. I mean a week to go on and on Lexington just opened late last early this year Oh, so so the next slide if the next page just talks about same Concept she was talking about these are just they're all over the place There's a lot of locations in Arlington already that are doing sort of trap these traveling concepts So we want to have a more permanent establishment where we can create the experience and going back to Our mission statement about strengthening the bond between the arts in the Arlington community Our vision is on the next page so the next two pages Our concept and sort of what differentiates us from other locations So our vision is to start off as traditional paint nights probably five or six nights a week Slowly branching into some weekend classes kids classes Hopefully simultaneous classes adults in one room kids in the other and then we're hoping to also start to bring in some other Arts like poetry night. We have someone who wants to take decorating classes mummy and me classes So, you know, we're looking to entertain sort of the young and old Again, maybe partnering up with some local establishments in the area Partnering up with a lot of the senior citizens the boys clubs boys and girls clubs We're also thinking about doing gallery evening and showcasing local artists artwork. So I think we have some really great exciting visions I think the next page talks just again about that, you know sort of school vacation classes and Trot charity events and so on and so forth. So we're really excited Toward the end of the packet, you'll just see a sample menu Part of the beauty of the concept is while folks are engaged in this activity We would be offering food and drink to enhance that activity It's not the primary goal of the of the business But it we find that it really does give it a great aspect and and people walk out feeling like they've had a great evening In addition, they'll walk out with a painting, which is really really great And again, the painting is for folks who are artistic who have never touched a paintbrush Like myself and walked out with what I thought was fantastic And they keep coming back and back and if you ever do engage in a conversation with with people who have tried it They seem to love it. So this is our sample menu. And again, you'll see there's something for everyone And then our hours of operation mostly would be the evening classes to begin with and then we'd like to offer some afternoon classes on the weekends and then finally Toward the end you do see some photographs from various neighborhood Studios and you'll see how people are smiling and they're packed in And and following along with their paintings. So if you guys have any questions, we're happy to answer them We know it's very new for the town. So we're here to really Just take your guidance and see What you'd like us to do to to come Thank you Questions from the board One just sort of custodial question and then one Big big question. Thank you. You also submitted a maintenance plan which Restaurants and businesses of this type do Excuse me since this is a new business for you Usually what's on there also I just want to make sure you're aware Excuse me in terms of your waste removal trash that whatever company you have they're aware of the town by-law in terms of when they can You know come this camera Sorry, so we already have a conversation with allied who does horizons haircare who actually did save replay So we have all these folks ready if you are to grant us our license. We have, you know And a lot of times when I ask these questions, it's really just to kind of get it on the record I know you've already and then the other more broad Sort of query I'd like to give you all not that you need to have an answer or any commitment tonight First of all, I think this is fantastic. I missed out on one of my girls nights East Arlington girls nights where they I think they went to Cambridge And it was great time. It was all over Facebook and I saw where you listed all the different groups in terms of youth groups and seniors and Nights outs and things like that what I'd just like to sort of put before you and you may already have that sort of in the back of your mind This would be a fantastic sort of event in the way I'm looking at it is that when you offer a night, it's really just to that group There may be an open night where first come first serve, but there may be a senior citizen night Just something that is really Kind of close to my heart is a lot of special education kids, especially autism kids I know when the out of district placements when they try to offer extra things to them first of all, it's very limited Selection that you can give in terms of what these kids can do as well as it's hard to find the staff and to find a place That will just have it's very difficult for lower functioning autistic Children and young adults that if you know, it's a mixed group if it's all a bunch of other kids like them So what I would like to say and I know for autism Painting is a really really great therapy and I know if you worked With the special ed director at the high school with but I'm thinking more not so much the kids who are in the district We'll probably find their way through they play a sport. They're in band I'm thinking of like the kids at lab out of district because I know there's so few limited Opportunities for this and I can tell you that the few times this has been offered It's mostly you know autistic teenagers and young adults the spaces get scooped up like crazy and so many other kids And it's so sporadic, you know, if it happens once a year maybe twice, so I just wanted to put I'm not saying you have to do That and it is I have two special educators in my family. So this is Thank you Mr. Dunn Well, first of all, thank you very much for choosing Arlington I think it's a totally it's a great idea and I agree It's a different kind of business than we've got here before and I think that that variety is excellent And so I'm really glad to see you give it a try Just I had one question which was so I saw the sample menu that you talked about doing wine But in but the application doesn't talk about it. It's just a food. It's not beer and wine yet What's your what's your plan in that area? It's in the works basically is the answer We want to be to make sure that we're complying with all the regulations and there are many and we're happy to do that So we want to take our time make sure we do it correctly But we are going to you know, should we get the license today proceed with with the beer and wine request request for license and So you're just doing it in a couple steps is what you're saying.  Okay We have it on the calendar I move approval subject to conditions Spectacular idea will you have a night for the remedial But you're going to have a poetry night will you have an open mic night for singers And storytelling so I think that's wonderful we poet laureate we've approved recently but So and it's $35 that just covers some paints and all of the And then the menu would be separate a separate bill for the food And it is beer and wine. You're looking for not an all-alcohol Okay, thanks so much for choosing Arlington. This is very exciting Secure I also like to say you know if you have Put the same heart and soul into the business as you have into this presentation And I'm sure you've done your research and you know that you're really hitting a sweet spot here in Arlington and You know, I like my colleagues. I think very excited that you're creating a place for community up in the Heights and In that district What's your timetable for your I know there are a lot of steps to go through with this point Mid-August soft opening family and friends which will all be invited to party in September and then full force Schedule for September. That's fantastic. That's fantastic. We'll keep us posted. I look forward to supporting Thank you very much. No, this is This is very cool. I know I have some paintings from other art bars that my girlfriend has gone to hanging up around the house So I'm sure we'll be getting a few more come September But we have a motion in a second all those in favor, please say aye. Hi post. Thank you very much. Good luck Moving on request food vendor license Rose Lynn Garcia doing business as the fashion cake boutique to Lake Street. Hello. Good evening My name is Juan Rodriguez. This is my wife Rose Lynn Garcia And now we're here to request permission for a new food vendor license In the small cake shop. We want to put up here in Arlington. It's on number two Lake Street primarily focusing on special order cakes and Custom cakes and that sort of thing Questions from the board Yes similar to the people who were here previously before you For your maintenance plan, I wanted to a again just say about the waste removal that whatever company you use It may be what other surrounding businesses that they're aware of the town bylaw that they don't come in too early to remove any trash or rubbish the second thing is In terms of the snow removal obligations that you have down there I know and you're brand new there in front of your business. You're responsible within a pretty reasonable time to make sure that the sidewalk in front of that is Shoveled and I only say that because of that particular stretch, you know having gotten calls from Neighbors and people who want to come into businesses It's been a little trouble spot So you're not responsible for the whole thing but I just wanted to make you aware and if for some reason where you're sort of kitty corner Mass Ave Lake Street if it condition arises where Somehow the snows packed and it's just because it is a corner you can always work You know contact the town manager of the selectman's office and we can sort of remedy that I'm not saying that will happen. Usually that's in a super duper You know we've had snow for eight months between December and February So I just wanted on the on the maintenance plan and then the only other question I had I didn't see it in here Because we had this at a previous selectman's meeting with a bakery up across from stop and shop Is Rosa Rosalie? Yes, is Rosalie or anyone else on your staff sort of safe-served certified? Have you Okay, I just didn't see it in here and that's to your benefit, but I also know it's in concert with what other Similar businesses of this have done so you you will you are taking you and I'm telling you you'll pass on your first attempt and Okay, thank you Mr.. Really? Yeah, again, thank you very much for choosing Arlington best of luck to you any samples here tonight She has to take her safe serve course Mobile approval subject to conditions I said before that you already done No second Any further discussion? So we have a motion a second I do just want to say that we have you know two vacant storefronts that are Being filled today, and they're really in you know great areas of town Which I think will really help you know both the heights in East Arlington Come together as a whole and really draw some more people down So we're very grateful to you for choosing Arlington That being said all those in favor, please say aye opposed. Thank you very much. Good luck Good evening Moving on citizens open form Except in unusual circumstances any matter presented for consideration of the board shall neither be acted upon Nor a decision made the night of the presentation in accordance with the policy under which the open form was established Should be noted that there's a three minute time limit to present a concern or request is anyone here for citizens open form Seeing none moving on traffic rules and orders other business presentation massive Striping plan shula court to take spring their way mr. Audemarcker. Thank you members of the board If you recall last year, I forget when it must have been in the summer some time Public works and engineering department put together a striping plan from at SAV From Lexington town line to shula court and the intent was to one refresh the striping but also to make accommodations for cycling Where appropriate at the time we stopped at shula court because this the section of road from shula court to about pegs in the way is a Was a little bit more challenging varying wits of roadway and we have a significant increase of traffic between mill and jason and Pleasant Street, so at the time we stopped at shula court and I think at that time I mentioned that we were going to be looking to get some consultant help to Analyze that last stretch of roadway and the plan you have before you is a result of the work from that consultant essentially traffic counts were taken and improvements to the mill Jason and mass Intersection were considered and the result like I said the result is the plan you have there essentially it continues from shula court to Newman Way there would be enough room to have one lane of traffic in each direction, which is what the traffic volumes Indicated who are required, but there is an ample amount of room on that stretch of road Like let me back up a little bit currently. It's somewhat used as two lanes In the westbound direction and one lane in the eastbound in the eastbound or might have that reversed I Think I believe it's two lanes in westbound. Yes two lanes in westbound De facto and one in the eastbound But essentially those two lanes in the westbound merged to one around stop and shop or lock Blockland Avenue, and it's at the difficult merge there because of side streets and whatnot. So the plan here extends the two lanes from From shula court to Newman Way where the merge To two lanes in each direction would occur at that point. It then has four lanes approaching Mill Street, you know heading in the east direction and then there's two lanes again eastbound all the way to The library pegs bangaloway, so that's in the eastbound direction in the westbound direction coming from pegs bangaloway There'd be two lanes past town hall to mill and Jason That two lanes would extend through the intersection where it would then merge to the one lane, which would then take you to lock Lane again this this lane layout is a result of traffic studies of traffic volume that were considered there was Some consideration given to reducing the amount of lanes in front of town hall It was studied, but essentially we only have about a 1200 foot section of roadway between Pleasant Street and the Mill and Jason section mill and Jason intersection and you need room for queuing in both of those intersections you need about 400 feet queuing towards the Mill and Jason intersection and you need a greater amount than that maybe 600 feet on some occasions or greater in the Pleasant Street so by the time you take into those those needs for queuing lengths you left a very little lane or Roadway segment left to consider a reduced Cross-section of roads, so it was decided to keep the the full lanes through there because of that capacity So what we're what we're requesting here is the adoption of this layout and Incorporation and traffic rules and orders. Mr. Ciaro. Thank you very much. Thank you, Mr. Radimaca for all of this Certainly looks to be well thought out. I'm wondering I do see two Areas where they're proposed curb extensions one right in front of this building both sides of the street Yes, and one by the library on both sides of the street, which are both Obviously, they've been really problematic and we've had some Unfortunate accidents in both locations. Is that proposed to be part of this work that we're approving tonight? The bump out at library way or pegs playing the way is already Under-designed and we have funding to do that. Yeah this construction season The bump out in front of town hall was a recommendation by the consultant and that is not something that has been designed Or is proposed just yet what can be added when funding becomes available and my other question is I know that we did just last year. We approved the the striping further west a lot of that Unmassive a lot of that seems to have worn away already We do we do have a contract that we're preparing that will completely restripe Mass Ave and some other of our major roadways with a an epoxy paint which will last longer the state Made some funds available after the the last winter we had which was pretty difficult on roadways and striping So they made some money available to communities. We're gonna use that money to restripe Mass Ave and like I said a few other busier roads with a an epoxy type paint So that all be done in conjunction with this work. Yes as well. Yeah, great. Thank you. Thank you It's mine. I Want to say I'm using my tablet Adam Kuroski instead of picking and it I really like the feature for the question I'm gonna ask Mr. Radamaka that I can do the squeezy thing to Zoom in on it. You also Sighted that along with this work There would be some Striping line designation painting for mill and Jason and I do see when I look at on this You have mill street going up to Mass Ave One designation of left lane must turn left. Here's the question that I'm asking is About a year and a half two years ago And in Jack Boller and some of the neighbors from Bacon Street in that area had said Which this partially? Answers that is there any way because of the way traffic backs up even with Holovac and Coughlin not being there and there's not that many parked cars But there are certain times that for the two lanes, they'll be a designated straight take a left on Mass Ave Or I mean a designated left onto Mass Ave And then are you also going to stripe the right hand lane so they know they could go straight and or right? And then the other Converse to that I apologize is the same suggestion was made to the other side of mill street And I don't see that on here. I believe that is part of the recommendation That it's almost a slightly separate project. That's still a bit under control under review that the design of that intersection They're gonna Finalize the plan so that can be bet out separately because we're looking at some new traffic signals and whatnot but I believe the intention there is if you're on mill street the left turn the left hand lane will be a a Left turn only and the right will be through and right and if you're coming down from Jason Basically just the opposite, but there will be signage denoting that I know there's some confusion That's why I only raise it because it's in your memo And then it's on here right as wanted to make sure that was still on the table with the understanding that if if the Engineers or the consultants come back with some other Painting designation, but I definitely think the dedicated left on both sides is a good thing will help that traffic That really queues up just a certain times. Thank you very much. Thank you For this yes, mr. Dunn So I think I'd follow the same questions, and so I think the changes on mill street make a lot of sense to me So I totally agree at Pegs Bangler way with the bump out there How is that going to work for like the right-hand turn into the library is that still going to be That radius is being designed to not to impact that okay that turn can still be made that what you're looking at There is probably not is not a design It's more of a concept that okay put a bump out there, but we're putting putting together a more or a comprehensive design, okay? Thank you Mr. Greeley so What do you need from us Michael just The approval of this plan so more approval second We have a motion a second is anyone in the audience here to talk about this Yes, I am Mark Kepline from Summer Street In looking at the design. I noticed that there are four travel lanes Headed eastward beginning at about Whole Foods at Bartlett Street. There's a church across the street So that's a busy crosswalk and there's two additional unsignalized crosswalks in the four lane area And this is in a neighborhood where the residents of precinct 8 Were the ones who most strongly did not want four lanes on mass Avenue and Here you are proposing a four-lane design without bike lanes So are you reaching some sort of epiphany where you've realized that four lanes are better served the public In East Arlington there's traffic volumes of Six years ago of 22,000 vehicles per out per day and up to About 1700 during peak hours So that's fairly heavy traffic too and yet the advocacy here Was for three travel lanes To make pedestrian safer and more comfortable crossing the street and making bicyclists safer and more comfortable traveling on Mass Ave I mean especially from the high speech from the high school to the library Bike lanes abruptly stop at Whole Foods, and there's no bike lanes for the rest of the way to the library So it's it's I don't know it seems inconsistent to make East Arlington residents suffer with three travel lanes and yet Propose four travel lanes in the neighborhood from people who most wanted three travel lanes So I'm wondering if any if you've reached out the bicyclists and pedestrian groups To listen to their concerns about crossing the street and traveling safely. Thank you. Mr. Audemars I can answer Some of those questions again the the number of lanes isn't necessarily being driven by traffic volumes, but by the The lack of capacity or the capacity limits at the intersections that Sandwich both ends of that stretch of road the queuing length at the Pleasant Street Mass Ave Intersection and the queuing length at the Jason Mill Street Intersection of what require the two-lane two lanes in each direction for storage similar to what we did do in Mass Ave because of Queuing lengths at Route 16 and a few of those other intersections that cause that project to evolve into a two lane section towards Cambridge at One of the reasons why we have the two lanes here as far as cycling Accommodations this plan was presented to a back for review We did get some comment back and forth and we there was a small evolution of the plan and tack Reviewed the plans as well Thank you I believe was that Scott Smith who had Stand up Scott Spiff on tack and a back. I just wanted to reiterate what Mike said. Yes, we Reviewed the plan is obviously very much a compromise one thing I do want to point out is I think it offers At least a potential for a much better pedestrian crossing the Bartlett given that's right where the transition is And yeah, we had some of this discussion already and to the other comment is a number of lanes You have depends entirely on what happens in nearby intersections and local conditions Yes, I'm just sort of a follow-up to that Because this sort of got raised in my mind and I know we're striping a very I believe we're striping a very limited area around Route 60 Which is adjacent to the bike path going in front of the bank sure there. What are the circumstances? That are different from this area of Mass Ave That we don't with that exception of that I mean if you say it can't be done it can't be done, but we're obviously doing it in a very small designated area What is it that this area? Doesn't have that East Arlington that stretch does because I was I was curious about that I'll just so I understand the Route 60 area I mean the safety the pedestrian and bicycle safety project we have going on between the two sections of the bike path Yes, and I don't know if I'm Pleasant Street to Mystic is that Route 60? Yes. Yes, so the project that we're working on there is to try to improve the Mobility of the vehicles through the intersection as well as pedestrian and cycling mobility We have the two ends of the bike path that That that generate a lot of usage For cyclists through that area So the reason we're able to get bike lanes through there is we're going to be removing parking Side of the road to free up the space for bike lanes That's what's proposed for that stretch From Pleasant Street to Swan Street. We're actually the proposal is to remove parking to free up the area We didn't feel that removing the parking through the stretch from Mill Street to Pleasant Street Would be had as received as well nor was the the cycling Counts as great as they are between the two sections of the minute man bike way Okay, so if I if I get the question East Arlington and the heights where we do pretty much have designated bike lanes You've already given the explanation for the East Arlington Mass Ave section the explanation for the dedicated bike lanes From Whole Foods up to the Arlington Lexington line as we now revert to a I'm saying the right word one lane one lane So that gave you the space and the opportunity to do that But in terms of the topography the usage on that limited stretch in Arlington Center with the exception of that project Pedestrian bicycle project in the center. That's the most we could do correct there. There are sections from Lachlan to Lexington where we didn't have room for bike lanes We put shadows the shared lane markings and they will be shared lane markings through the section in front of Town Hall as well Just when I get the question. Thank you. Thank you any further discussion from the audience Good evening. Hello. My name is Bruce Kulick Grove Street in Medford, Massachusetts Actually West Medford, so I sometimes find myself in Arlington more than I do in Medford Center Don't tell anybody that I'm an avid bicyclist and I do frequent Mass Ave to go to Grocery shopping and so forth so I have reviewed these plans as well and Have a few suggestions that I'd like to make with regard to them The first is that although you've indicated that in a ten and a half foot lane the Cheryl should be in the middle of the roadway I would like to see that philosophy extended to any lane Which is not at least 15 feet wide because in order to safely share Automobile traffic and cycle traffic side-by-side you really do need at least 15 feet So I would like to see that I think there's only a small stretch where that would be the case But otherwise it's great to see that you do intend to have the Cheryl is in the middle of the lane I would like to see that augmented as well by signs which remind motorists of state law that bicyclists may use the full lane You may have seen those in other communities and as a cyclist I find that's very powerful because it means that even though you have the Cheryl a lot of motorists don't know what that means But the sign is unequivocal Unequivocal it says you can use the full lane Additionally, there was some comment about which I had not really realized previously on mill street making the left turn lane to be Left only and I have discovered that the traffic sensor. In fact, I've actually had some way some Conversations with your Engineer, I think Wayne is that his name and we have talked about a few other intersections But to make sure that the traffic sensors for the left turn signals will be actuated by bicycles as well I do believe that's all my comments. Oh No, there is one more in some cases you have a bicycle lane, which is adjacent to an eight foot wide parking lane and in my experience that's really not quite sufficient because The average small car is really about six feet wide when the door is open that extends another two to two and a half feet And when you include the shy distances you end up taking up a great portion of the bicycle lane And that really encourages a type of Accident referred to as a door ring. I'd like to see in those cases that either a little more space be provided to the bicycle lane Or that the bicycle lane be eliminated and that share was be put in at that spot instead. Thank you Thank you Thank you very much really welcome your comments You I know you live in Medford, but you might want to check out the Arlington bicycle advisory committee Glad to hear it. Thank you. Thank you Any further discussion on this agenda item? Yes Just one short comment and that is you're presented here with an exciting opportunity to try out a three-lane design Without waiting two more years to do it on Mass Ave. And that You could provide the safety For all users this summer instead of waiting. So I hope you seize that opportunity We appreciate your comments. Thank you. We have a motion and a second. All those in favor, please say aye. I oppose So on the agenda, you'll see that in the next three items Talks about some water and soar rates. I Will recommend if it's okay with my colleagues that we move the Arlington Tiosente City project above those discussions as I think that might be appropriate to handle first And I see them waiting patiently. So please Elizabeth J Thanks very much My name is Beth Soltzberg I've been a volunteer with the Arlington Tiosente sister city project for about a decade and I'm here with Elizabeth Dre Who's the executive director also a volunteer Heather Smith another volunteer is here with us tonight This is Rachel Barglow entering fifth grade at Brackett and Rafi Barglow entering eighth grade at Otteson It's been 26 years now since Arlington and Tiosente El Salvador became sister communities that relationship started during El Salvador Civil War and We're very proud that Arlington is one of 19 communities across the United States that chose to partner with the village of Salvadoran refugees who were in the process of returning home and trying to Rebuild their houses and survive during a civil war that continued for four more years So it's been 26 years now a lot of people from Arlington have traveled to Tiosente and made deep connections there a lot of Wonderful cultural exchange has happened Five years ago our elementary schools adopted a fourth grade curriculum about Tiosente Which includes a letter exchange that kids here do with kids in Tiosente our Spanish students at the high school translate those letters So it's really become a very rich connection. That's touched many people in Arlington This February for the first time kids from Arlington had the opportunity to go to Tiosente and Rafi and Rachel are among those and We're happy to present tonight a hand-painted plaque that the town council of Tiosente Asked us to share with with Arlington and I'll just mention that so there were two families Elizabeth's family and mine who traveled together to Tiosente five kids in total and We brought 11 suitcases with us filled with school supplies and medical supplies Donated by people in the town the schools all had drives girl scout troops. It was an incredible effort and So we tried when we were there to represent the community and to bring greetings and good wishes from our whole town and so the village of Tiosente is sending those back and Rafi's just gonna read this in Spanish translate lindo regalito de la Comunidad de Sinti par la ciudad Irmana de Arlington con mucho amor y Harino friends forever February 2014 A beautiful gift from the community of Tiosente to our sister city Arlington with much love and affection friends forever So what we would love is If the town hall would be gracious enough to find a place that we could hang this on the wall And so that the entire community of Arlington can enjoy this gift from Tiosente Thank you Would be happy to find a spot. That's really a beautiful painting that you have there And what a great reading as well. Thank you very much for Rocky and Rachel Do we have any comments from the board? Yes, Mr. Curell? Well, I just want to thank you know the whole committee You know Beth and Elizabeth do a lot of work. They sell a lot of Every year several times a year. They have sales of handmade goods that are made in Tiosente usually set up at somebody's home or whatnot. I know I keep my wife away I go and do the shopping for her I don't know I want to buy the coffee But I first first met I think Beth it must have been seven or eight years ago when I chaired the Human Rights Commission I know that Tiosente exchange is being kind of I think kind of reactivated at that point And you've just done just a fabulous job getting it going the partnership with the schools is a true partnership Our own education foundation has supported a lot of the work sent over a number of our teachers To Tiosente to come back to be able to to really truly provide a great Richmond experience so in these days when we hear about You know the crush of the common core and standardized testing and all this and that it's wonderful to have these real community interconnections and educational opportunities for our Students and to see that you know really the activism still still alive So thank you for coming in and thank you for this beautiful Beautiful gift. It really is if I could just make one more comment Is I'd like to invite the the board of selectmen and select women as well as the community of Arlington to our photo exhibit That's actually currently hung out here on the second floor of the town hall We'll be having a reception on Wednesday night and the honorable Joe Curell will be saying a few words at that event Paul Giger who is a Arlington parent and a social photo Documentarian visited Tiosente in November of last year and took some photos while he was there He's doing a three-stage project on Tiosente and The results of the first stage are currently hanging out here on the second floor So I hope you guys take a moment to enjoy them and we welcome everybody to our reception on Wednesday. Thank you Mr. Chair, I'd like to move that we graciously receive the gifts from Tiosente and that we Send a letter of thanks to the it would be the town council of Tiosente for the presentation Any further discussion we have a motion in a second all those in favor, please say aye. Thank you so much So we can take a look Moving so we will be going back to agenda item 10 discussion FY 15 water sewer rates. Mr. Chaplain. Mr. Audemacher Thank You mr. Chairman So there is a one Memorandum that was provided to the board that addresses both items number 10 and 11 So to start with item 10 a little bit of background as the board remembers around this time last year We had a pretty comprehensive rate study that was presented to the board in regards to water sewer rates and the board at that time voted to Create new a new tiering structure for water sewer rates and increase rates for FY 14 To increase the sustainability and the viability of the water sewer enterprise and at that time that Rate suggestion of that rate study also talked about moving to quarterly billing as well as eventually implementing a winter Seasonal use to address Irrigation uses as part of the study Also as part of that study there was the anticipation of the need for a rate increase in FY 15 for water sewer However, after analysis by the water sewer division led by mr. Audemacher It's become apparent that FY 14 collections have demonstrated that there is no real no need to ask for a rate increase in FY 15 so Really what would be for the first time in several years? We are suggesting to the board that there be no water sewer rate increase for FY 15 So there's really no vote necessary under 10 But wanted to just present that to the board and let the board ask any questions that they might have about that Very welcome news I'm definitely welcome news, but it is also surprising Do we know what do we have any theories about what's causing change in the usage? Do you want to take it? I know only that it didn't continue to drop Like the trends we had been seeing in the past of about a 5% I'm sorry a 2% decrease in usage didn't occur and actually there was a little bump in usage and that is why FY 14 is a little bit better than we had anticipated and we are hoping that trend continues in 15 Has our loss rate changed? slightly it's it's too it's Closer to 23 to 24 percent down from about 29 the other the other factor that maybe I didn't put in the memo that is Causing us to be able to hold the rates is our assessment from the MWRA. This was pretty much flat from 14 to 15 This was in part by I believe reducing the unaccounted full water From all the sewer work. We're doing we're sending a lot less Clean water to the MWRA for treatment So our metering has gone down on the sewer side as well So we've been able to reduce our water and sewer use To a greater amount than our surrounding communities which in result causes us to have a smaller share of that cost One more mr. Chairman So I guess I'm really encouraged to hear that that change and I just want to I don't know encourage you and the town manager to continue to invest in Reducing our loss lost rates because that to me still seems like that it's kind of the silver bullet through our rate increases That we can continue to conserve and not have rate increases so long if we can continue to drop that number So I don't know if you need any assistance or a twisting of arms at times to you know To get that up on the budget, but I'm a big fan of it Well to preview a future board of selectments meeting We will eventually need your assistance in putting some future programming in place to reduce infiltration into the system in terms of Illegal connections via some pump or other drainage system So that that's something we're currently working on in coordination with the DEP as part of a townwide program that will do Exactly what you just described and we'll be here to talk about that in the future Thank you This one, I just want to check in terms of process. I just have a question on the July admin holiday charge. Are you taking that section? I was gonna talk about that We prepared to move on to item number 11, I believe so. Okay. Thank you So under item number 11, we have several actions We'd asked the board to take to continue to meet up with what the rate recommendations with the study recommendations were last year First we would like the board to adopt officially quarterly billing as of July 1st And what that would do is as you know, we currently bill semi-annually every six months So we would go to a quarterly billing so we wouldn't be increasing the billing frequency and we'd want to start that on July And to do that we would basically be cutting the CCF count on the rates in half and in the memo provided Mike put together you can see how that would work. So instead of zero to 30 CCFs for six months It would be zero to 15 for three months. So it would fluctuate the rate chart in that regard and it would also Cut the administration fees in half as they show up on the bill It wouldn't create another quarter of admin fee. It would just Spread them amongst the four bills in a different fashion Next In regards to the July bill admin fee to start quarterly billing We need to get everybody on the same schedule to create the first quarterly bill in July So that would create a situation where there's people who get a bill for as much as Five or six months six months down to one month So charging an admin fee in that particular month Wouldn't be fair to people who paid their semi-annual bill most recently So one thing that mr. Rodamarka recommended which I think is a very appropriate recommendation is to wave the admin charge for July while we reset everybody in order to not Sort of an equitably harm someone who's getting reset on to the new schedule And then the last piece that we're asking for board action on is changing the payment period that is currently From 60 days to 30 days so that we weren't having people Potentially take 60 days paying their bill and then getting another bill right after that with a shortening of the billing frequency We're also recommending a shortening of the payment period. That's a lot So quarterly billing I want to make sure I may have misheard you it will start in October not in July Correct We'll have a bill in July and then and then the next three months will be the first Townwide quarterly bill. Yes, okay, and then In terms of the July admin fee I see a million dollars and I see a hundred and twenty thousand the actual cost that we have to absorb is a hundred and twenty thousand That's what you would. Yeah, essentially Not getting the admin fee for that and what what is the million? One-time bump of approximately one million. What's the rest so as we send a bill in July that bills the entire town But you know staggered based on what one each section paid their last bill That's kind of an up It's kind of collecting in advance of when we typically would have for some of those sections either one month or two month or three month in order to get them all so It's it we collect we collecting that million dollars a bit sooner than we would have if we stayed on the current Schedule of billing that we have now. It's not money. That isn't owed. It's just collecting it sooner I assume we're we're saying one time and stagger that when we do Convert to quarterly everybody will get bills at approximately the same time the entire time Staggering and then my only other question is With the first Unveiling of this process Whenever you all Determined this is something that's commencing it might correct that besides on the webpage Maybe something might be included in the water bills sort of an explanation To the residents and or businesses that you know, this is what you're getting you're used to it twice a year Now will be four times a year And then if you're sending something out like that if you could also Include, you know any resident that has any concerns about Questioning water usage and or if there's any sort of avenue of relief that for some reason if this system Really affects their current economic situation. I don't know if there's like an appeal board or a thing like that That's you know payment plan But if you're sending something out like that, which I assume there'll be some sort of we're doing something new This is what it is if you could take the opportunity Yeah, we did that for the tiering last year, so I'm sure we can do that again for the new quarterly system Thank you, Miss Greeley. Yeah, so the So this has been cleared with Steve Gilligan, I assume right he's been involved it has been cleared budgeted planned correct and We will send something out in July to all the residents explaining this change It'll go on the July bill with the July bill We've been sending something in the billing to date Like a slip explaining what's coming up and then in the July bill when we send it to the entire town There'll be information as to why your bill is the way it is and what to expect in the upcoming months So we can't institute that until we have our Quarters in place so that's why the recommendation has start quarterly billing on July 1st 2014 and then begin that the winter use Sewer billing on July 1st 2015 once we have a quarter bill. We'll actually have a winter bill to quarter that we can use Mr. Dunn second What on the I was just thinking about the same line of thought as Mr. Greeley on the winter bill or the winter quarter Is there a reason? So the bill that comes in so this is not thinking about the vote that we're taking right now This is thinking about in next year Will this All right, so the rate will be set for my December to March. Is that right or sorry January February March and Then my usage in April May June will be billed to me in July at the rate Relate that was set in that winter. Is that right? Is that what we're thinking that conceptually? That's correct. We're still working out some kinks on which which months in the winter would be used Yeah, there will be some folks that maybe are away for the winter and we're gonna have to play with that winter period For some accounts, but yes, there will be a some three month period in the winter for each account Which would then be billed forward So we have a reasonable expectation that this is the last summer that someone would be charged for watering their lawn The sewage charge related to that Not for sure, but reasonably reasonable. Yeah, that's a reasonable expectation. Thank you. Thank you Anyone in the audience here to discuss this agenda item Seeing none we have a motion and a second all those in favor, please say aye opposed Moving on discussion and vote condominium billing policy for water and soar Mr. Chaplain thank you, mr. Chairman So the board may recall back in the fall Representatives of the Kentwood condominium association came before the board to talk about concerns They had with the town's condominium water sewer billing policy in That existing policy which is detailed in a memorandum that mr. Rademacher provided to the board Basically provides condominiums with the benefit of being treated like a single family home back Apparently back in the early 1990s the way condominium associations were treated in Arlington was Presumably they would have one meter and that was a larger meter that had a higher admin fee and the water that would be used would Be charged at whatever the tiering charge was at that point So if you were a larger unit such as the Kentwood You'd pay a larger single admin fee For a meter and then you would pay whatever your water usage was up against the tiering charges At that time a group called the Arlington multi-family Association came before the board of selectmen To request some relief from that and what that resulted in was instead of paying at the higher tier Taking the water usage dividing it by the number of units And charging based on each individual unit's use which would Predominantly keep it out of the higher tiers and bill it like it was at a single family usage But to bill one single family administration fee or administrative fee for each of those units so for example in the case of The Kentwood that sit that situation today saves them about six hundred dollars a year as opposed to the old system So in preparation for tonight's discussion, Mr. Rademacher, and I had a number of discussions Mr. Rademacher in particular did a great deal of research that he provided in the memorandum that was provided to the board and What we discovered is that our situation is either similar or more More fair than what most of our surrounding communities do It's been identified that Somerville Cambridge Burlington Westford in Watertown Either perform a calculation that we do or don't perform it at all which creates a higher cost for the user so we we really looked at this Upside and down and we just can't come to a rationale that would create what I've what I've dubbed sort of a most Favored nation status for condominium owners where they would not pay an Administration fee or administrative fee or a lower administrative fee than a single family home But also not pay the higher tiered rates that large water users users use So the rationale for that position is laid out again in Mr. Rademacher's memo Understanding it's a difficult position But again to be fair to the entirety of water sewer users in the town Between single family condominium and multifamily users. That's the recommendation of Myself to the board tonight Thank you, mr. Chapter Lane. I believe we will hear from many residents tonight, but does any board members have Anything they'd like to add before we hear from the audience Moving on mr. Mar Thank you, mr. Chairman members of the board I very much appreciate an opportunity to speak on behalf of the Kentwood board of directors and by and already We have a number of residents here from the Kentwood as well as what more place and with your permission, mr Chairman, I would just ask them to raise their hands to show their interest in this matter We here by the way, and I want to stress this most emphatically here in the in the spirit of cooperation not confrontation We think that the action of the board back in 1993 That essentially determined to treat each individual unit Okay, condominium unit order as a single family is exactly appropriate because that's in fact what we are We are individually owned units just as any family living in And a single family two family three family home so We think that the action of the board was appropriate what we question here is why the town Continues to charge a much higher administration fee as opposed to a single-family house You're reading one meter at a single-family house You meet you're reading one meter in the basement or the garage of What about both the watermill place as well as the Kentwood? Now we're not here to say that we ought to be treated charge the exact same administration fee as a single-family house We admit and with great difference to the town manager and the director of public works who by the way throughout this process have been extremely cordial and Cooperative and courteous to us and we acknowledge that What we're suggesting is there must be some sort of middle ground here that we could reach We concede for instance that the water meter is a larger water meter at the condominiums and The cost of amortizing that ought to be reflected in the administration fee appropriate for that To that condominium Association we concede for instance as well that if there is a Non-payment although this has never happened as I as far as I understand it that if there has to be Individuals letters setting out sent out from the treasurer saying it goes to each individual unit owner as opposed just to the Condominium association, that's a cost too. I think it's more theoretical than realistic because at least with regard to the Kentwood I expect the water to go place. I don't think that's ever happened, but it's potentially could happen It does require some additional reprogramming of the software. There's a cost associated with that So we concede the all of these points and we're not here. Please don't understand We're here saying charge us the $40 which is charged to the individual homeowners But please don't charge us the $2600 for reading one meter The same as each individual homeowners We're asking to be treated fairly But we think that there is an area of cooperation and compromise and we would request that the board Consider referring this back to the manager and we could I'd be certainly on behalf of the Kentwood And I would hope on behalf of the Waterloo Place I have to believe that there is some common ground that we could reach now If we did agree to this or if you chose not to if you chose to go along with what the Kentwood is suggesting There is going to be an effect on individual homeowners. We understand that but if you look at I mean the effect would be the minimus I think it's more Theoretical than realistic because it would be it would go up very very very minimally I think So our request is that you table this and refer it to the manager To meet with myself. I can't believe that there wouldn't be an opportunity for us to come to some Resolution and I want to just point out one One further point. It's I think we're asking only to be treated fairly But again being the lawyer that I am I must point out We had a previous letter to you that we think the law is with all due respect on our side Because the law clearly says the Supreme Judicial Court has stated stated that you cannot charge an administrative fee That is not reflected in the actual expense Associated with the service being provided so it's one meter reading and It's the same meter that it's maybe not the same meter, but you meet really still reading just the one meter and to multiply That rate $40 times the number of unit people in that building Does not in my humble opinion past? legal muster again Compromise I think is possible here and what we're respectfully requesting is that the board consider Referring this back For a hopefully a very happy and quick resolution of some compromise rate, which I'm sure we could find In a spirit of we're all on linkedonians here And we're acting asking only again to be treated fairly not exactly the same as homeowners But some middle ground. Thank you. Thank you. Mr. Meyer. I think we might have a question from the board from you if that's okay Mr. Greeley. Yeah, so John You've complimented Adam and Michael on how cordial and wonderful they've been so why aren't we at the compromise now? I'm sorry. Maybe I should ask them, but Why haven't we already reached the compromise? Because it didn't dawn on me until late this afternoon that maybe there was a way that we could we could I Didn't I've never suggested to them before I think they were the young under the understanding that we were adamant that it Can't couldn't be more than the $40. We needed to be treated exactly the same as single-family homes and I after speaking with my Chairman of the Board of Trustees, I think you know I left the message for Adam at six o'clock on his phone and I came here early and I approached him In his office, and I think there's some willingness. He could speak for himself, but it's my fault Kevin that I didn't broach this idea before Okay, thank you. So that continues. Yes, so I'd like to ask Adam on Michael Is that what we should do at this point or do you want a lot more input? Should we table it do you feel at this point? So so my opinion is I'm I'm always happy to take up an offer to study something further if there's a clear disagreement So I'll absolutely sit with attorney Maher and have the discussion But I'll say in full disclosure not to speak for Mike, but I know Mike and I do have concerns about the challenges that our current software system provides as in terms of Reprogramming further and further specialized Specialized billing structures for different types of users So we do go into it with those concerns and we go into it with the concerns of the challenges of coming to a Different number that would be I guess further or differently substantiated than what we already feel is substantiated Not insurmountable challenges, but certainly discussions to be had Mr. Don I just have some questions because I don't recall some of the details And some of them I don't think I've asked before and so how much so we're the current billing that they're getting is Is it this is it just done what we approve just now? It's a 21 42 semi annual so it'll be $10 and 71 Is that the number that we're talking about for the different as in each unit is being charged that amount? I'm trying to get what I'm trying to get at is how much money are we talking about? Yeah, so yeah, we're talking about what would be Today the $21 and 42 cents or the quarterly 1071 multiplied by four okay by the 64 units in the canwood or whatever the kind of minimum association sizes, okay, then my next question is So it's it was how many sorry how many units again was it in the Kentwood 64? 64 and then Just do you have any sense of the scope of how many other condos? across town that this would be a Like a fact like you know is it I don't have a sense of how many you know buildings is It's got a differing effect on all sorts of different sizes and shapes of condos Some condos share a meter that would be affected by this some condos as they've been condo eyes to have Split out the two meters and they don't have this problem at all because they've got their two meters So it's it's hard for me to pinpoint exactly what percentage We know where the bend is on on Win or lose on this a thousand to five thousand units five hundred to a thousand units Or is it just a while or am I pushing too hard? Probably say it's probably in the five hundred to a thousand units But I obviously I double-check that Thank you So my questions are the same as mr. Dunn's I mean I think I feel more and I know it's a lot more work But I feel more comfortable kind of quantifying it somehow Even recognize and we've got that huge variance, but I feel like when we've we've come up against this Before and some questions about you know the level of administrative fees that we've charged One that is fresh in our memories from a year or so ago. We've tried to quantify the costs underlying the The charge and I think I feel more comfortable doing that recognizing that we probably Can get to in a reasonable range along that but given the high variability between the Sizes the condo associations. I have to suspect that we can't You know hit the bullseye right? Yeah That is a challenge. Yeah That's it. It's mahan. I'm not sure the direction that we're going in but in the event that this is tabled I'd just like to make just a few comments One thing I would say is you know, whatever is done Any sort of cost absorption as a result of any change whether it's the calculation of the formula and or software changes or possibly having to By totally new software to do this I would not be in favor of passing that on to the residents, which is a benefit to the two condo Associations, I just don't think that's fair if going forward that is table I would like approximations of what those costs would be the other thing is It's my understanding that you know years ago and mr. Marr was here that the request was made and and the then board agreed that we would treat the condo associations Similar to single-family residences and we sort of tailored or customized, you know, re identified what they are In terms of clarification and what I'm hearing now is there's a request for a further clarification further sort of customizing to tailor For the two condo associations, and I'm not saying that we shouldn't have that conversation and we can't come up with that But I'm also thinking of all the you know residences where the single family are not Who are going to say, you know, why don't you sit down with me and find a way to you know get some fees lowered for me Oh, so my thing would be for some reason we did that exercise, you know, I can see single Two-family etc. Residences asking for the same relief and I'd like to know what the cost impact of that would be You know first of all would even be possible with the manpower people power, you know that we have or is that just such a mute right now We're basically we're talking about a lot of people and condos what we're talking to condo associations I'm just I'm just thinking if you do one thing for one group. What if the other group wants it? So that's something we can perform and and or what's the cost of fix to that? Then The only other thing and I'm going to respectfully disagree and I am only a court reporter But I know mr. Marno's and Attorney Marn attorney Heim knows I do my best to really apply the limited knowledge that I have in terms of my legal background And I'll just respectfully disagree on the citations of law that you have given us in the past I Sort of simplify it to me. It's when a judge would say it's an apples orange Sort of comparison counselor, you know when I've been in a courtroom But I certainly do not have the years experience. It's just but I have gone through that the citations that you gave and Looked into spoke to town council as well as a couple of other attorneys Who have said to me based on what you're telling me it appears you may be correct So I just respectfully disagree and but that's something if we go down that road court will ultimately decide so Am I hearing that this is something that we're going to table and I mean I'm hearing a request for mr. Marno that he would like to give one more shot at it I mean, I don't think we have a motion. Yeah, so I mean so so for me to be a very clear I Feel in cooperation with mr. Rademacher that our current system is fair When we compare to other communities and internally so we strongly feel that it is fair But being the water sewer commissioners if the board's Decision is to have us take a closer look. I am willing to do so. So that that's my position Do we have anyone else in the crowd that would like to speak to this agenda item? I think that we're having a pretty good discussion up here But there I would like to give everyone else an opportunity to speak. Please come forward I'm John shamblin a Unit owner in the Kentwood and also a member of the board of the Kentwood And first I want to thank John for a very excellent presentation and for offer of compromise Which I think is what we all are looking for here. I just want to ask one question first of all this administrative fee I do not know the history of it. Is it actually designed to reflect a true administrative cost or is it simply added revenue stream? so I think This fee is go goes by different names in different places administrative fee base meter fee, but it is And was initially created to represent the base level of service necessary to get water to a house into a meter and administer The service okay, so that if you didn't use any water, but you still had access to the water Right there would be a fee is associated with it. So there is some basis in an actual administration for it, so I think that a Compromise that represents the truth As far as we can get to a real cost for supplying the Kentwood would make absolute sense I think our position right now is that our cost is way beyond Whatever the real cost is I don't think I understand that this would result in a loss of revenue to the town which may raise Everyone's rate a little bit But if you look at the other way, we have been subsidizing other people's rates for many years So I think we're simply looking for fairness certainly not less than what is fair I think it's what I have to say. Thank you. Thank you very much any further discussion Yes, our kept line Palmer Street Um, I don't really have a horse in this race But it's my understanding that property taxes cover part of the water bill or the water costs for the town What 15 20% is that correct? Probably closer to 30% 30% okay, so thus Owners of higher valued property in the town say with more land or larger Domiciles are thus Partially subsidizing those with smaller properties who may use just as much water or maybe not so in that in that respect condo owners You know without having a lot of property Are getting a break on their rates Through the use of property taxes So I just want to put that out for you to think of and so that and I don't want the condo owners to feel like They've been slighted all these years with higher administrative fees because they are getting a break this way Thank you Thank you Yeah We haven't someone have a motion well I'm gonna move that we table it with apologies to Mr. Chapter Lane, Mr. Rademacher Because we may come back right to exactly where we are tonight, but I Think that you know, I don't think we ever should back away from talking more or whatever John You're saying you just came up with something this afternoon There's enough question in my mind. There's additional information Diane has asked for so I'm gonna move to table I'll support it, but I'll also give to the kind of well just add my personal color to where to my I've listened very close I came in without My thoughts have evolved through this conversation. I'm closer to just saying Accepting the recommendation as is that I am to tabling but I'm okay with tabling in particular because I agree that you Further conversation can earn good will that is Well well earned for all of us I will say that it feels like we're talking about $40,000 and at some point the amount of time that you spend talking about $40,000 with our ten employees Becomes, you know, you spent too much time and money on it I'll also say that one of the I had another thought about creative solutions because I appreciated the thought about coming up with creative solutions on this in I saw some current software is really hard for this type of like customized and you think to be built in Maybe there's creative solutions to talk about future years, you know, like I don't know exactly what our Thoughts are on that on the billing systems and when we're going to do and do a lot of investment on them But you know some of the stuff we are doing with the other stuff with the water rates Would related to sewer has been a multi-year commitment to resolving some things Maybe there's creativity not just in the terms, but in the timeline. I don't know it's worth Putting it out there for it to talk about I am I think I'll support the motion as well, but I'm I think citing more with my colleague mr. Dunn in that it Perhaps I'd be more apt to support The recommendation from mr. Chaplain and mr. Rademacher But I I think that having a little bit more negotiation good faith can't hurt anyone I Will say that I don't think this is something that should just stay out there for a while if we could have these negotiations sooner Yeah, than later And I think you can go from there, but I am I look forward to hearing the outcome of those negotiations Yeah, and I just I want to be clear I made that motion saying I think there's a chance we end up right where we are Got it. If they've asked for one more session Let's give it to them Okay We have a motion and a second any further discussion Seeing none all those in favor, please say aye. Hi pose Thank you. Thank you all. Thank you everyone. We'll see you again soon. Hey, we'll give a second one people file out seconds up Moving on number 14 discussion Hackney taxi rules and orders update mr. Dunn So Marianne has been doing this process and I've been working with her off and on she's been definitely carrying all the Doing all the heavy lifting on this And I also note that in addition to was in the packet. There's something on our desk tonight There was a note from it looks like she had a call with someone at the division of insurance So on the cover letter in our package She outlines some of the changes that she's that she's collated that I think I think we can safely say that Marianne is recommending these that and I think that they all they all make sense to me except for one I'm a little bit concerned about So there's a change in the renewal date. There's removal of the ad requirement There's an insurance change, which I'm going to come back to in a second adding VIN numbers, which is just to make sense to me Talking about changes about how you keep track of cars that are coming and going and listing the town on the insurance I think are all they're all just tighter language and make sense The one the changing of the insurance rates She's had a conversation now with Patrick Quinn who worked who's in insurance here in town And I know that the night I know Diane has expressed in the past appetite in particular she has expressed in the past particular Appetite for increasing the limits. I think I share the appetite But the one thing that I want us to do before we actually take a vote on this is to make sure that we've actively Solicited the input from the current license holders So I guess one of the things so I guess what I was what I'm so if we're going to change the rules on the people who currently have the Licenses we should I want to make sure that we you know They are fully informed and have an opportunity to come chat with us and they haven't seen this yet Acceptance so far as they you know, they read our agenda and came into town hall to get a copy or maybe Adam K gave them a login to Novus web to look at the stuff. I'm going to guess that didn't actually happen But you know what I think you get the point that I'm trying to make so I guess I'm hoping that the board can Make a general indication about whether this is the right direction And I'm hoping that we would then choose to take of a vote at a future meeting First, thank you very much for all your work on this. I know you're becoming our taxis are yeah I will tell you that this one. I've been less involved Marianne did a lot more on this one. Well, thank you Marianne then So would you like To vote on any of these tonight, or are you recommended? Let's just see what we get as a consensus of the board I think okay. I think that I'd be personally comfortable voting on the recommendations and then speaking with our The license holders regarding the insurance holders at a future meeting So you want to you want to vote everything except for that or yes, that is what I I'd be comfortable with tonight, but Yes And definitely thank you to Marianne because I know as well as the town manager and attorney Hyme I've been having probably six months worth of conversations on Some of these various items including the insurance just in terms of process What I'd be inclined to do and then I do have a common question on the insurance question What I'd be inclined to do is When everything's ironed out in its final draft we vote the document in the changes in total that perhaps tonight We received this and voted as a draft So that if anything else is in there as well as Insurance really is something that challenges me whether it's talking about retiree insurance and things like that and I see the Legislation that's moving through the house to change it. I think it's to 100 300,000 My question is and it doesn't have to be answered tonight Because I'm just not well versed on this just in terms of I am if it's medical malpractice I could tell you in a hot beat but beyond that I can't What is the difference between when the hackney license owner goes out and obtains insurance? through Rush Kent through Liberty Mutual versus they say oh I'm self-insured and the question is what it I just want to make sure we're providing the protection to the injured part of your parties as well as the town so You saw an additional materials These notes from Karen bloomquist. I myself had also talked to someone from the insurance division about this same issue You'll note in her correspondence that she says that the sort of insurance certification of Carrying I'm sorry alternative means of sort of satisfying insurance Requirements by carrying a certain amount in stocks and bonds and things like that that we should refer that question to the RMV I already spoke with the RMV about that issue They didn't really take a position with respect to whether or not this speaks to something like the town's requirements Because that sort of established for a slightly different purpose It's more contemplated that each driver in lieu of having an insurance policy that you just carry on your own Insurance like a vehicle that's sort of more along the lines of what we're talking about within terms of self-insurance the town's self-insured But the town also operates as a municipal entity that is capable of taking care of any Legal bills or judgments that comes from an incident or medical expensive things like that related to negligence or an accident like that in this case There is a little bit of ambiguity about whether or not the legislature really intended this alternate path of basically Providing some liability coverage to extend to something like this. I'm not sure that I agree with this Blumquist's Assertion that We're allowed to have less coverage than is mandated but not more so I'll have to Go a little further in terms of Analyzing the the bills and statutes and what the purpose of that legislation was To be able to discern whether or not there's any reasonable basis for us not to be able to say Yes, I understand that for ensuring ensuring for covering liability for your vehicle in terms of general Purposes for the RMV you can just carry sort of stocks and bonds in a certain amount But we're not just saying that we're saying you're running you're asking for a license to run a taxier hackney We want more than that for our town residents if you're going to do business here I think it's my position that we should be able to have more than that And I have not seen anything from either the insurance division the registry motor vehicles or anybody else to date It would suggest that the state laws Contemplates that type of situation would forbid us from doing that So I'm happy to go the extra mile and keep working on this issue But I do want to let the board know that I have Inquired with the insurance division as well as the registry motor vehicles myself We get in that right there's so many yeah the registry motor vehicles myself on these issues And I I support I think what the board is saying that we should be able to ask for more than $10,000 in what's kind of a version of self-assurance Okay, and from where I'm coming from is at the end of the road Can we have the my personal opinion is just seeing the self-insurance versus a risk management carrier, etc Because of the ambiguity It's a nightmare, and it doesn't work Sometimes and a lot of times to what the intention was when they say, you know, oh, you're gonna get the same You don't get the same so I want to know that when it comes the end of the day Even if the self-insurance could possibly be an option If the board if three or more of us agree that yes, that's an option. Yes, you say it does that There is ambiguity beauty. There is case law and trials and you know Obitrations and tribunals where that's fallen as face and the injured party property Municipality has had to bear the cost I'd like to know that we have the opportunity to discuss and if three or more of us agree to say Yes, it's an option, but it's not an option. We want, you know, the same uniform legit risk management Insurance carrier, whatever of course because I haven't yet to see self-insurance in these in terms of bodily harm or property damage More times than not they don't it's more of a goodwill thing on behalf of the person And some you do get a lot of goodwill people out there and you're driving a cab God bless you because you got to put up with a lot of different personalities But thank you for looking into that and we'll wait, of course I think that I Think you're Diane. I think your questions are really good I thought of a way to I thought of something that I in answer to your question and I want out of this Separate from the self-insurance issue does anyone have a strong or even a weak thought about what the insurance limits In general the people think we should be raising them if so and do anyone have any thoughts about how high we should be talking about So we've got you know from Patrick Quinn. We have 50 to 50 slash moving it from 2040 to 50 slash 100,000 We've got this piece of state legislation. That's a hundred slash 300. Does anyone have any With the state legislation, I mean it it has to pass by The end of July or or so we could potentially I mean that's not that far off So wait and see if you know they take action on it and then that might you know solve this issue for us And I and So I think that that's completely an option and if not, you know, I And I meant to thank Patrick earlier for working with Marianne and us on this. I know I Appreciate his time and certainly his opinion on this because you know, I think he's You know him and other people who work in the industry might be a bit more You know have a bit more expertise than we do when it comes to right these recommendations But if we are going to move except this in receipt I'd be happy to wait to see if the state takes action and if not we can readdress it after that But I'm fine with anyone else has any ideas to They'd like to talk there. Yes Only because Just in the legal world every word has a certain interpretation and connotation and I see the house bill Speaks about per incident and I know the insurance policies that I've seen for various different trades It always says per occurrence. So I'm just wondering where something's going to go through our incident and Occurrence the same thing and it's a legal thing. So I've been I don't need to answer for that tonight But I'm just saying, you know, they usually talk about, you know, amounts in the aggregate and it's usually per occurrence And that has a legal connotation to it. So I'm just wondering if the word incident is synonymous with Occurrence because somebody may say, oh, well you had an incident But you had three things happen to you because it's not an occurrence It's called an incident then you kind of fall in the trap. Do you know what I'm saying? If we're and I may be worrying about nothing if we're gonna if we're gonna table this We would have some time to check out the actual insurance policies itself and verify that Yeah, I just want to make because sometimes, you know, when you get bills from legislators Sometimes they're written from people who operate in the field and sometimes they're written from well-intentioned people who you know Don't know the nuances. Thank you. I'm done So we have a motion for a seat and it seems like that might be appropriate for now to buy us some time So, you know, kind of delve a little bit deeper into it. If that is what my colleagues would agree with so Any anyone in the audience have any Add to the conversation Seeing none.  Thank you Okay Our further agendas keep getting bigger and bigger Moving on parking subcommittee recommendations, miss Mahan Parking committee myself. This is corpalka Mr. Gilligan and officer Corey Reteau at our subcommittee meeting we Discussed Three items which you have the details in the packet The public enforcement of the town on meter lots that was mostly for mrs. Kruppelker and Officer a toe and it's it's pretty cut and dry. I'm not going to unless anybody has questions for myself miss Kruppelk on it in terms of disputing a ticket and proper signage the Third agenda item 91 Westminster have the gentlemen Was the requesting person? I think it was Ron gold scene gold sign gold sign he also attended and He also addressed the subcommittee in the end we And we had a good 40-minute discussion with him with everybody around the table pretty much involved bottom line is is asking to You know as you know have two overnight parking spots He cites. He has a historical home If you put in a driveway like every other person every other property that's a butts him next to him adjacent to him That it would aid to track from the historic value But the subcommittee agreed that's not the case because every other property has done that then spoke about the cost and We advised him to actually go out and get some Proposals on that because it was a few of us that it's probably not as a Costly a cost as he's imagined it to be as well as again his neighbors have done the same thing The other thing that came out of the discussion so he said he was going to do that He asked the committee if we had any recommendations of who we should contact and we said you know we can't do that You know we told them where he could go if he wanted to And but then the last thing is there was discussion that where he lives in his neighbor. There is a paper street That if he wanted along with his neighbor He could do as other people have done and I'm blanking on the name of it and the town has no Plans to ever do anything with it, but basically they could pave it or gravel it over and it would a If he doesn't want to break into that wall give her an opportunity But his neighbor would have to agree and one might say well Why would the neighbor do that it would enhance both their properties because they've now made use of that paper street as a benefit to their properties when they use them or sell them in the future so the Unanimous decision of the parking subcommittees did not grant the two overnight parking requests because I think it opens up a huge pandora's box in light of the circumstances that all of his neighbors have Also gone out and obviously it's somewhat affordable and install driveways as well as he has third opportunity To possibly investigate this paper street with his neighbors and give them both an additional two if not three pocket So we did as much as we could to help him But our recommendation is to not approve on that and then if you want I'll just try to say briefly on on enforcement of the signs Newman Way Bailey Road all the areas in front of Mass Ab In front of the high school and those streets basically the conversation is you know We've gotten some complaints the signs are up. They're not enforced So the committee discussed that but basically we take the time signs down let everyone park there or we leave them up And we enforce them It was you know again saying that the Board of Salafi makes this decision.  I believe there are 26 spaces Those could be striped off and those could be similar to what we do with Arlington Catholic Available for employee school employee parking in front of the town hall because one of the things where we were we hear a Lot of is you know where the school employee is going to park We have nowhere to park a we're trying to Help with that, but be we also have to balance the fact that we have a town hall Where about one tenth or one twelfth of the employees who work here have parking so You know we're trying to do what we can but but it really isn't on the onus for the parking subcommittee of the board of Salafi and to handle that huge School employee parking problem I did reach out to principal Janger, but it is the end of the year We played long phone tag. I did speak with mr. Carol I'll let him speak to the in an attempt to let the schools know Where we should go with that so basically the subcommittee said we should start enforcing the signs get the proper notification out Possibly provide the 26 spaces in front of the high school on Mass Ab For school employees and if the principal of the high school wants to do like the principal of AC where he determines who gets that But there would have to be some identifying Sticker, which I believe already school staff has it's only to school department sticker. So we adopt that that that's the Sticker that you need to pop there and then the only other thing that one is mr. Gilligan his treasure brought up is That we could charge $50 a month To the school staff parking only to park there. I'm not really inclined to do that But I because it came up as something to be discussed I place it before my colleagues do The parking spots at Catholic do those teachers and students they pay $50 a month, correct? Those are in the lot not the yes, but it's the same type of idea with the stickers yes, I know that the chair of the school committee is here and I had reached out to him on Here and I know that we do have a memo here, which I don't know if that's from Looks like it's from him giving some data around the Bill Hainer chairman of the school committee and I apologize for the lateness of getting that memo to you I When mr. Cure will reach out to me, I think almost two weeks ago. I asked for this information Mr. Cure was sent me The third part of the report this behind and when I saw that I reached out to the superintendent This afternoon. I got this late this afternoon. You got it within 20 minutes after I got it Your secretary first off These numbers that you have here. I have to go with the numbers that are given I have As of right now, we have a deficit of 65 spaces Looking at next year with increased staff just teaching staff and moving a program down from Oddison and stuff. We're looking at potentially 80 spots deficit Parking is a problem in the town of Allington. I don't have to tell you that you know it The only place we can grow was vertical Up or down. I don't know that aside I I Appreciate the idea of finding spaces in the front. Dr. Jenga does not have the authority as far as staff that belongs to the superintendent And I would also like to did we I'd like to ask is that just on the right side of mass?  They weren't looking at the left side on the other side, so Staff is only going to increase On the sheet here, and this is not a threat. Please understand it. Some of that staff is not school staff The com troll of the retirement board part of the it and things of that nature Looking forward to the new high school. God willing maybe some of this can be rearranged 50 years ago when my wife they're having their 50th anniversary if you look at the reunion, excuse me If you look at the yearbook that year there were eight over a hundred parking spaces in that front Along there were also three houses there. I don't know what we're going to do If this is going forward this way, I would ask you to please Provide those spaces dedicated not at a cost. I regret no municipal employee to the town should have to pay Now I understand I like to Catholic And I say this and I believe it strongly in separation to church and state. They're a private organization Using a public place. I have no problem with that But municipal employees whether they call school town whatever I don't think they should have to pay for a parking space to come to work Thank you, and I'll answer any questions Any questions Mr. Hanna seeing none, thanks Can I just say clarification the reason I reached out to the principal is that it reduced out and forcing the two-hour parking on the other streets I wanted to give him a heads up to stop thinking because I anticipate he with the superintendent need to notify Because there are going to be a lot of kids. I have more importantly parents. I didn't want to step on protocol No, no that that part absolutely, but I'm mainly speaking for my staff It's a anyone else in the audience here to speak about this agenda item seeing none Yes And perhaps this was stated and I missed it What are their total numbers of spaces that are available to them right now? I understand the parking deficit is 80 So if the total need is two hundred what I say two hundred and sixty one So does that mean they currently have a hundred and sixty one? Available space. I think it says 181 181 available they have a deficit of eight right here it says for a new total of two hundred and sixty one No, he's talking about next year 261 is what we will need next year. We currently Use a hundred and fifty six right now. I think I'm sorry 181 including when we have 181 spaces we need we're 65 shot Okay, so I don't know what those 65 people in here I think this is a little bit confusing because it talks about multiple people using the same space Just a point school committee have no designated spaces. I constantly get messages on my windshield that I'm going to be have my car Toed they don't know who it is, but that's beside the point I Believe me, we don't dare park We get worse than a stick a stick is easy buddy So I guess I want to Respectfully challenge Superintendent Bodie up just on the number of just I understand that that's the number of employees But there's a difference between the number of employees and the number of spaces that we need Especially as we're trying to push like you know as part of good urban planning You know you're trying to push people to using alternative methods of transportation Like biking and public transport and carpooling and stuff like that And so I understand I agree that the number of employees is a really good metric to talk about You know a relative size of how many times number of the spaces we're talking about but I don't But there isn't a one that shouldn't be I mean if there's a one-to-one we're doing something wrong is one of the Is is I thought I'd like to share I concur Yeah, please 153 teachers and assistants I would say less than a third live in the town And we want the staff to be in place at that time So to suggest public transportation to a staff of the school that size in that area I think it's we may agree to disagree on this one, Mr. Hinner and yes, I believe so yes, miss mahan and on that and then I'll get back to the two-hour parking Because that's also going to be something that is a big decision One of the things that we discussed was first it's not the responsibility of the town We're trying to do everything that we can to provide parking for staff One of the feelings which I had was I wanted to refer this issue back to the school committee to say you know We're going to be if we do Provide 26 designated in front of the high school and Mass Ave on the high school side only Along with and I have had conversations with the town manager who's had just a very preliminary conversation with Mike Rademacher But being down there, you know from the sports side what I call the cul-de-sac area, which is when you come in Mill Street That parking area there I can see that and I've heard other people and I've heard tacit Preliminary agreement that that could be redesigned so would ask the school committee to look at that And if you look at the current use I mean first of all having that rotary and all that land there With the exception of you have to keep the fire hydrant where it is Everything else can be changed and when you look at a big sporting event or high school graduation You can kind of see the natural course of where some more parking spaces could happen if you Graveled or asphalted and or made a little bit to grade, you know that area around that little rotary as well as there's a lot of land Not an acre lot. There are different pieces of land if you look where the SUVs park You know on the grass in front of around the dumpster, you know Could the dumpster be moved back or moved into place so that part of it can't be blocked You can't park there, but then there's also some grassy area Where the cliff is and you see cars park on there So I was originally thinking ask the town manager to have DPW look into Looking at that space because everybody seems to agree when I'm down there. There are some more parking spaces They may only be 11 to 18, but there are more But I figured what we would do is discuss it at the meeting here tonight As part of the motion when we do whatever we do in front of Mass Ave As well as are we are we not going to enforce that to our parking on all those other streets? Which there are going to be a lot of calls But the signs are up and the committee was to enforce it Have the chair with the town manager, but definitely get this is in some form a referral Whether it's a phone call chair to chair or whatever to ask the school committee with DPW to look at that area there as well as The front of Mass Ave and then the vote on are we going to enforce the two-hour parking on those adjacent streets? And make sure again that would be referred to the school committee to can you please get the word out for September so We would In fact do this, and then we just asked the committee to spread the word Okay See someone's hand over there. Mr. Kiera so I'm wondering I think it was raised Was there any consideration by the parking committee to? Also allocating the spots across the street on Mass Ave And I asked that because I know that's in front of a number of banks, but they all have their own parking lots So it seems that it's probably not a big drag on the the commercial area on that side I don't know that there are that many spots over there, but was that taken into consideration when the committee? No, not extensively but in the sense that Looking at what you do for one you do the other as well as you know people who just come down to the high school What you're doing is you're taking away two-hour parking So I'm coming to high school to meet with the teacher. I mean I'm talking about regular day business that you know That's really because again the spots with the exception of the five that are like right in the middle in front of the high school Those are all reserved. So anybody who wants to come down into school business meet with the teacher, you know, anything else I'm not talking staff It would really would be unfair to not have those spaces available There are a couple of visitor spots at the high school I mean, you know how many coaches there are that fight for those spaces. Yeah, you're talking 50 people right there Okay, I mean there's only so much we can do that was the sentiment, but what isn't the proposal to have the permit Parking in effect just during school hours During eight to two Is that the proposal of the subcommittee? That's how you make it. I mean, we were just trying to say, you know, how we could We didn't have that specific a discussion But just by you saying that the very nature is that's what we're doing and then those spaces could revert back Because on the one hand, I I do agree with mr. Dunn and mr. Burn that I You know, I think that we should You know try to provide incentives for Some of the staff who can and who do live close enough to walk or to take public transportation And I think that that's that's reasonable and I even In that vein I Could even support, you know a modest perm if you I don't know about 50 50 dollars because I think taking into account You know, we're gonna just see it on the other end if we're pressing a new Placing a new cost burden on our employees. We're gonna pick it up in some other way It's a misspality. That's that's the reality No, I understand that we understand I do understand that But I think looking at what the comparative cost is for a bus pass versus Versus versus that I think that's a probably a fair a fair measure but I I think that we do also have some Obligation to our employees to find some reasonable inventory there, and I don't know the 26 You know towards a potential deficit of 80. It's probably the deficit is really probably a lot less than that But still it seems like it's it's We're not quite there Just providing those 26 on street and I'd love to see it if we could get a sense of what the number are On the other side of the street looking at a permit program that went from 8 to 2 I mean because the coaches will come in at 2, right? Yeah We were talking is probably only maybe the max 10 across because you have a crosswalk Yeah, school at school and walking and there's another crosswalk where the light is in front of the bank Is it a book line bank? I don't know what it is. Yeah, so there's only that stretch of packing And I think he said maybe eight spaces when if you've marked it out, which is two hours now on that side of the street Okay, I think what I mean we're gonna think back to what is the goal? We're trying to keep the students the signs are two-hour parking including a mess up. Yeah, so we're trying to make a concession I mean we can't even take care of all our employees here at town hall With all due respect, I'm not being sarcastic This is a school committee in a school administration issue But what we're trying to do is the parking subcommittee where we look at traditionally Who pops in front of the high school on mass to have it's not all teachers because I've watched the cars But there are a majority of staff there, so we were trying to find a way To say, you know the town side is trying to help you out But this is a school committee issue and the school administration issue and that's why the referral to look at The cul-de-sac parking lot in back because that you could get 11 to 16 there So when you say we need to provide more, I mean, what do I say? Yeah, well to me This is a largely a school committee issue and we're trying to do what we little weekend on our our end or do You want to keep it uniform?  This was just a compliment. I think the signs are there They have to be enforced. Mr. Dunn. Yeah, that's actually gets really to my just my question I want to understand more about the current condition So we have signage on side streets currently that is not being enforced and on mass av On the high school side. Is there currently signage? At both sides of two-hour parking No, well, they have stickers that says school department staff But that's legally under traffic rules and orders and the signs that are up. It's two-hour park Who's issuing the stickers stickers that school employees get from the schools from the schools to park in their lot To be identified that this car is a school employee Or school not school boys school department staff, which could include the comptroller the telephone operators in the basement Do those stickers also permit them to park in those spaces in the high school on school property right now? Is that what they used to control is that? Mr. Chairman if I So the current is those With a few exceptions they either designated by name or by a specific number and that number goes to a specific person So these stickers are really only used currently for on-street stuff. I know nothing about the stickers to be very honest with you All right, but I do know in the parking lot. There are either numbered or specifically by name and our title Yeah Okay, so Are we moving close to a motion does anyone? Well, how about if I break it out? Why don't we break out the some of the other rich the non-school issues? Move on to the easy one channel lots I Mean I'm not tell public enforcement of town own meter lots is a recommendation from the parking subcommittee Somehow I'd already missed that one. I thought it's an agenda. What does that require action by us? well Yeah, because we're the policy decision makers It's just a recommendation largely from officer or toe and a lot of it had to do with the faulty meters and Sometimes people park there and they say all the meter didn't work. What is the vote that you'd I'm sorry? I don't see it ratified the current Process which is if the meters are out and They can't purchase a ticket what the parking enforcement officers do is they still go around and chuck Because you're supposed to be able to get a ticket for two hours the meter stuff And what they do is when they come back three hours later if you're still there they issue a ticket Because you still went beyond that, you know, you can get the oh, I didn't pay the you know I think it's a dollar or two dollar, you know, you got the free dollar or two dollar, but That that's that's what they do right now. So the officer or toe was asking for a ratification of that as well as just Again a ratification because people were saying oh, I don't have coins or I only have five or a ten dollar bill that That wasn't something that could be waved by the town You know when you pocket it, you know people were trying to say they you know They didn't have coins and they only had a five or a ten It's unfair that they're being penalized by getting a ticket and we're saying no, you know, that's your responsibility I mean, there's only so much we can do we do agree people said, you know I should be able to use my credit card, but that's something else that the town manager and town treasurer We are moving towards that but basically, you know you park where you are you have to accept the circumstances So it was basically just highlighting those two practices May I make a good suggestion? This particular piece of it is in the report, but it's not on the agenda And because I think what we're mostly discussing is something that we think that we have a legal right to do Unless the board wants to change the policy I think the board could move to receive that recommendation or to move to receive. Yeah move to receive that recommendation that we basically Keep our policy the way it is Which would reflect that we have the ability to ticket someone for something we know that they're that they're doing in violation of The existing traffic rules and orders So on that particular point you just move to receive it that recommendation Unless someone on the board wanted to change that and not enforce it move receipt second We have a motion in a second any further discussion seeing none all those in favor. Please say aye That's one one I move to accept the recommendation of the parking subcommittee for We have a motion in a second any further discussion seeing none All those in favor, please say aye Okay Number two Do you want to break it up enforcement of signs Newman way down to Lachlan have make that one vote and then make a vote on mass Have from Kerry way to school that that seems Appropriate because it seems like everyone's on the board that if we have signs up we should they should then be enforced Okay I'm sorry. Could you repeat the motion? The motion is to Starting in and this is where I don't know if there's any guidance from we were thinking The third week in September To start enforcing the two-hour parking on Newman way Bailey Road Church You'll have lock one now and the reason for that is it gives the school committee and the principal and superintendent Enough time to get notice out in the summer and if we do it the first week in September Or even if we start doing it now people can say I was down the Cape all summer. I came back. I didn't know So to give time to get the word out because it is going to be you know You'll be an adjustment for sure. Yeah So we have a motion a second just for those four correct the one Bailey Church a lot. Yes All those in favor, please say aye opposed Okay now back to Mass Avenue 26 spaces for