For those just joining the meeting, live translation in Spanish is available and members of the public or staff wishing to listen in Spanish can join the Spanish channel by clicking on the interpretation icon in your Zoom toolbar. It looks like a globe. Once you join the Spanish channel, we recommend you shut off the main audio so you only hear the Spanish translation. Charles, can you please restate this in Spanish? Charles, your audio is not coming through? Test, test. Thank you. We had a brief IT issue. I'll repeat that statement. For those joining the meeting, live translation in Spanish is available and members of the public or staff wishing to listen in Spanish can click on the interpretation icon in your Zoom toolbar to listen in Spanish. Once you join the Spanish channel, we recommend you shut off the main audio so you only hear the Spanish translation. Charles, can you please restate that in Spanish? For those just joining the meeting, live translation in Spanish is available and members of the public or staff wishing to listen in Spanish can join the Spanish channel by clicking on the interpretation icon in your Zoom toolbar to listen in Spanish. Once you join the Spanish channel, we recommend you shut off the main audio so you only hear the interpretation. All right. Good afternoon. Welcome to this afternoon's City Council meeting. Madam City Clerk, I recognize a quorum. Let's go ahead and call roll and establish that. Thank you, Mayor. Councilmember Schwedhelm. Here. Councilmember Sawyer. Here. Councilmember Rogers. Present. Councilmember McDonald. I think Councilmember McDonald needs to be promoted on Zoom. Okay, I'll circle back to her. Councilmember Fleming. Present. Is that you, Councilmember Fleming? Yes, I'm here. Thank you. Vice Mayor Alvarez. Present. Mayor Rogers. Here. Councilmember McDonald, have you joined us? Yes, here. Thank you. Thank you. Let the record show that all Councilmembers are present. All right. Thank you so much. We had no closed session yet. We're having that actually at the end of tonight's meeting. We'll do a report out at the appropriate time. So let's move into our proclamations to start the day. We do have a couple of them, so I want to just thank everybody for being here. What we'll do if it works for folks is we'll do our presentations. We will honor people, bring them down if they'd like to do photos with Councilmembers and with your certificates, and then move on to the next one. And I think Julie is helping to direct traffic. She's up there raising her hand. So we'll start with Item 6.1. That's our National Public Works Week. That's a proclamation being read by Councilmember Rogers. Whereas public works are an essential part of our citizens' everyday lives and whereas public works professionals build and maintain critical infrastructure that is vital to create a sustainable and resilient community protecting public health and improving the quality of life and well-being of the people of Santa Rosa and whereas the infrastructure could not be provided without the dedicated efforts of public works professionals, engineers, operators, technicians, and more who serve as first responders and are responsible for operating, maintaining, rebuilding, designing, improving, and protecting our community's transportation system, residential and arterial streets, lights and traffic signals, water, distribution and sewer collection systems, treatment and water reuse systems, parks and amenities, public buildings and community centers, and other infrastructure essential to serving our citizens and whereas each day public works personnel work under challenging traffic circumstances to keep themselves motorists, bicyclists, pedestrians safe while necessary work is conducted to maintain and repair the public infrastructure and roadway system and whereas it is in the interest of the citizens and civic leaders in Santa Rosa to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works and public works programs in our community and whereas the year 2022 marks the 62nd annual national public works week sponsored by the American Public Works Association now therefore be at resolve that Mayor Chris Rogers of the City of Santa Rosa on behalf of the entire City Council do hereby proclaim the week of May 15th through the 21st 2022 as National Public Works Week. We have a couple of folks here to accept the proclamation I apologize if I get the names butchered but we have Eddie Curial our crew supervisor for streets, Tim Finnegan crew supervisor for parks, Martin Barber equipment mechanic for our fleet and Jose Valencia our senior utility operator in our water department if folks are here would like to say a few words go ahead and go up to the podium you're all good I'm going to ask the council member to hand you the proclamation then I just want to thank you all for being here today we really appreciate all of the hard work that you do day in and day out for the city and Mayor if I could take a little liberty since the crew members didn't want to stand up and speak if I could speak a little bit on their behalf for a moment it is with great pleasure that I get to be here and watch them accept an award for National Public Works Week having been part of the team for several for many years it is a truly phenomenal portion of the organization that I'm very proud of you'll as you read off the names you'll notice that there are members of public works through many different portions of our city organization even though we have a specific department titled transportation and public works we have public works that are occurring in the water department transportation public works department planning an economic development department and the recreation and parks department and we're very proud of all of those individuals I do want to invite folks to come out and enjoy and meet all of our public works professionals from during the public works week celebration on May 18th in during the Wednesday night market it's going to be a great opportunity for you to come and rub elbows with our teams climb up on some equipment get to see work that they do and talk to them about the important activities that that they take on and so thank you for the opportunity mayor to make a couple of few remarks on behalf of such a great team and I'm really appreciative thank you and if you guys want to do a photo we can have all the council members kind of come on over here as well so you guys taking some photos there I'm getting a thumbs up all right our next proclamation today is for water awareness month it receiving the proclamation is going to be Claire Nordley with our sustainability coordinator I'm going to pass it over to councilmember Sawyer thank you mayor where's Claire the masks always always fooling me whereas water is an essential is essential for every living creature and is a precious and limited natural resource that must be stewarded wisely for future generations and whereas the city Santa Rosa is the purveyor of the water resource in the Santa Rosa community and whereas the health of Santa Rosa's growing population and the welfare of our community depends on a reliable high quality water supply and whereas because water is a precious resource wise use of water should be considered a way of life and whereas Santa Rosa water encourages citywide understanding and appreciation of the value of water efficiency and whereas the Santa Rosa community has long demonstrated a commitment to using water wisely by minimizing water waste installing over 56,000 water efficient toilets and nearly 15,000 high efficiency clothes washers and converting 3.75 million square feet of lawn to lower to low water use landscapes and whereas the implementation of water use efficiency programs has resulted in an annual reduction of approximately 866 metric tons of greenhouse gases and 6498 megawatt hours of energy and whereas the city Santa Rosa is the owner and operator of the regional water reuse system and is one of the largest recyclers of water producing high quality recycled water for many purposes including irrigation of parks commercial businesses and a community and community garden and whereas for every drop of recycled water used a drop of potable water is saved and all residents are encouraged to do your part be water smart now therefore be resolved that Chris Rogers mayor of the city Santa Rosa on behalf of the entire city council do hereby proclaim may 2022 as water awareness month signed by the mayor on this date thank you councilmember Sawyer and thank you members of the council I'd like to just take one minute and highlight some of our water awareness activities for the month of May so first obviously we have this proclamation and then we have the presentation of four water use efficiency awards that are going to be coming up in just a minute we also have the eco-friendly garden tour that takes place virtually on Saturday May 14th and that features multiple Santa Rosa low water use gardens we also have the water smart expo that's coming up in June June 29th at 530 that's going to be here in courthouse square during the downtown market and so for over 25 years Santa Rosa has offered a suite of best management practices to help customers save water and of this drought year especially we really appreciate the proclamation and of course there's still no water to waste thank you thank you so much and uh we really appreciate all the work from the team it's been a pretty critical time and so thank you and uh councilmember Sawyer do you want to give out the proclamation so lastly actually not lastly I apologize 6.3 is our water efficiency awards we have a number of different recipients for this uh we have councilmember McDonald will be doing the presentations because she's on zoom I'm going to ask two things one is I'm going to ask councilmember Rogers if she doesn't mind passing the certificates out to people as they get it and then the second is as you come down to get your certificate if you could stand off to the side and let's do a big picture at the end with all of the council members and the awardees does that work for folks perfect councilmember McDonald go ahead and take it away thank you so much councilmember um or sorry Mayor Rogers I apologize for that I'm sorry to not be with their their tonight to enjoy in the celebration and the achievement of these recipients that are so well deserved so the first certificate of achievement actually goes to Coddingtown center Coddingtown center is supportive of the city's drought efforts and continues to be engaged in saving water at their property in 2021 they waived all fees for use of their site for the Sonoma Marin saving water partnership drought drop by uh drop by event where city staff gave out over 1100 drought kits to residents they also took advantage of the city's irrigation efficiency rebate by converting inefficient spray irrigation to high efficiency drip irrigation in their parking lots which will result in an estimated water savings of over 13 000 gallons a year this is a massive undertaking as they replaced more than 4 000 spray heads so we'd like to present the certificate to them and thank them for their work I believe uh receiving the the certificate will be Lisa and Lois Codding so if you two want to come on down can you see me on the zoom behind can I be like in the photo and councilmember let's go on to our next one great this certificate of achievement goes to Richard Lane Richard has been a promoter of water use efficiency in the coffee park community as a coffee strong block captain in addition to efficient fixtures in his home he installed a low water use landscape 5000 gallons of rainwater storage and a gray water system that uses water from his clothes washer and fixtures from his bathroom to irrigate his landscape Richard's water conservation efforts are estimated to save over 32 500 gallons 32 500 gallons a year so congratulations to Richard and thank you so much for your work on this ready for the next one let's do it okay the next certificate of achievement goes to park landscape maintenance park landscape maintenance has helped our community save water in the landscape sector for three generations in 2021 they worked on five commercial turf replacement projects through santa rosa's waters cash for grass program as well as multiple residential sites to help remove over 30 000 square feet of turf resulting in an estimated 930 000 gallons of water saved per year in addition to these projects they also worked hard to manage their customers properties by adhering to the landscape water budget while keeping the sites healthy this includes performing routine irrigation system checks and responding quickly to reports of leaks and breaks i do believe we have ritchie johnson here as well yeah we can do uh we'll do a group picture and then we'll do a family picture if that works for folks i believe we have one more right council member one more that's right so the last certificate goes to dan wiley i think that's how i'd say his last name and i apologize if that's wrong but dan wiley has owned a 20 unit apartment complex in santa rosa since 1998 and continues to strive for the highest water savings possible his apartment complex uses approximately 15 000 gallons less per month on average compared to other apartment complexes with the same number of people he implements many different strategies to keep the water use low including closely monitoring water use to quickly identify spikes and water use having onsite maintenance staff regularly check toilets for leaks promptly repairing any leaks and installing water efficient fixtures in 2021 he supported our water saving efforts by distributing letters about the drought to each of the residents and installing drought messaging on all bathroom mirrors so thank you so much for your work on this and congratulations to all the certificate winners we have one more proclamation tonight and it's a bittersweet one i think for most of the council members we're going to go to item 6.4 which is a proclamation for chief rey near navarro who is now retired from the santa rosa city police department i'm going to kick it over to council member schwethelm to president to present the resolution thank you mr mayor do we get to see a photo of rey or something other than his name i think they finally put one up at there we go business up top i'm sure you got flip flops and shorts on rey it's good to see and i was trying to work it out where i could deliver this to you in person but we couldn't with the budget hearings couldn't swing a trip to washington so it's great to see you though so it's my pleasure to read this proclamation whereas rey near navarro is a veteran of the united states navy and has been an active volunteer in the city of santa rosa serving as a member of the board of directors for the chops teen club social advocates for youth and i know his personal favorite was the sonoma county continuum of care and the santa rosa bible church along with volunteering for the redwood gospel mission special olympics and roseland unified school district and whereas rey began his career as an officer with the santa rosa police department in 1992 and whose assignments include field training officer gang crimes detective and violent crimes detective and whereas he was promoted to sergeant in 2006 and served in the investigations bureau supervising the gang investigation section where he implemented and instructed the gang resistance education and training program aka the great program for elementary schools from 2011 through 2019 and was promoted to lieutenant in 2012 where he served as watch commander supervising the traffic and special events bureau and whereas promoting to captain in 2015 he supervised both the special services division and the field services division over the next four years and also served in the city's emergency operations center during the 2017 tubs fire and whereas he was promoted to the chief of police in august of 2019 and has has unwaverly served the residents of the city of santa rosa for 30 years with a commitment to making santa rosa a safe place to live work and play and whereas in 2020 he led the department through several large-scale emergencies including the glass fire national protests that greatly impacted santa rosa and one of the worst health emergencies this county has ever experienced with a kovat 19 pandemic and during his tenure he created the chief's community ambassador team and the in response mental health team now therefore be it resolved that chris rogers mayor of the city of santa rosa on behalf of the entire city council do hereby recognize and thank ray navarro for his dedication tireless efforts loyalty knowledge and leadership throughout his career and for providing the safety and quality of life for the citizens in the city of santa rosa chief navarro will be greatly missed by the city council and the entire city staff as well as the citizens of santa rosa together we wish you a happy and fulfilling retirement congratulations ray and chief i just wanted to say thank you as well i i think i do really speak on behalf of the entire city when we talk about what a great impact you've had to the citizens of santa rosa and we all know that it hasn't been an easy time to be in public service particularly not for our police department so i just want to thank you for not just your service but the way that you approached the job the way that you cared about the community and really came with a an optimism and a smile that made even the worst circumstances seem tolerable so thank you for your service any other council members want to make some comments council member soyer thank you mayor i'll be very brief ray i just want to say thank you you epitomize what it means to be a public servant and it's santa rosa's loss you already look more relaxed than you did a couple of weeks ago and so congratulations enjoy your life in washington best of the family that's member rogers um our time working together was brief um but i do want to just thank you for everything that you've done for our city i would like to thank you for your leadership and i really want to say that i envy you because you do look very relaxed already but it is definitely well deserved because you led us through some very difficult difficult times so thank you very much jeep did you have anything you wanted to say i did mayor uh thank you very much well first of all good afternoon uh mayor rogers and members of the city council i am sorry i couldn't be there but as you know we did follow family up to washington and uh council member schwedhelm it's a little too cold to wear flip flops and shorts up here so i can i can promise you i'm wearing pants but um i am uh i am very faithful for the city um and for the city council for this recognition you know san rosa has been um it's been a great deal for me and my family over the years it's a community where we have been able to live work and play uh for for over 30 years and the city has blessed me with numerous opportunities and memories that i'm taking with me in a retirement uh the city has allowed me to serve our community as a public servant and also has introduced me to numerous community-based organizations where we were able to get involved and uh i encourage anybody who's watching the council tonight to find that place where they can serve in their community and uh and get involved because you will definitely get more out of it than uh than you are putting in i want to thank the city manager marcia smith for her leadership and uh i want to thank that uh not only her but also the leadership team for the city um and their support that they've given me and the team teamwork that they've provided over the years finally i also want to thank the men and women of the san rosa police department they are the most committed professional group of people around i'm so proud to have been able to work with both of our sworn and our civilian staff who tirelessly serve our community day in and day out i really do wish the city of san rosa all the best i'm excited to see the direction of the city and the police department in the coming years again thank you for this opportunity to speak and i'm going to miss all of you thank you thank you so much chief let's go to public comment on our proclamations tonight uh for all of them uh 6.1 through 6.4 see if there are any hands on zoom or anybody moving towards the podium in the chamber saying none did we have any pre-recorded voicemails we did not mayor all right well thank you so much madam city manager let's move on to our staff reports all right thank you good evening mayor rogers and members of council uh item 7.1 is our covet 19 response update well covet 19 cases are rising again in sonoma county reaching levels last seen in late february cases have jumped 49 percent over the last two weeks reaching 24.7 new cases per day per 100 000 residents we all know that vaccinations is still the most effective means to protect yourself from getting seriously ill and being hospitalized but there's some good news for parents of young children the food and drug administration has said at least one of the two vaccines for children under the age of five could become available in june so we will pass off more information as we have have that as that comes to us so for more information about the status of covet 19 in our community testing locations and vaccine information for all ages please go to socoemergency.org item 7.2 is our community uh empowerment plan update and i would like to introduce deputy director tell us uh good afternoon mayor rogers uh vice mayor alvarez members of the council uh my galita is here with the report of the community empowerment plan starting with the multicultural roots project uh the month of may is asian american pacific islander month in the first week of may we posted an introductory story to launch a api heritage month featuring rima marcarian for the monarch project and this um this week will be featuring melvin incarnation followed by wendy kernal lori fong henry kaku please check out all their incredible accomplishments as well as their contributions to the community this month in june the multicultural roots project will focus on pride month uh celebrating our lgbtq plus community the interviews will be conducted this month and will be featuring some really remarkable community folks doing wonderful work in san rosa and we'll have more to come on this um also in june the multicultural roots team will be tabling at the annual june 10th event on june 18th at mlk park thank you to the community members who will be hosting this year's event and for including us in this process so moving on to the mary lou program we have a number of outreach and engagement events that will be participating in coming up in the next few weeks where we'll be featuring um the mary lou which is our retired police patrol car converted into lowrider vehicle so these events have been organized by various community groups and uh our level of participation will range based on the event and and what the need is so for example last saturday we were invited to the sonoma county lowrider council single demayo barbecue and cruise at doile park where we were able to connect and engage with over 300 community members and offer information about various services and programs that the city has to offer in addition the mary lou took home an award for best hopper which for those of you that are not familiar with the lowrider vehicles this is a very impressive recognition and we're very appreciative of the award so some of the upcoming engagement efforts will be participating in coming up will be the pride parade on june 4th as well as uh mentioned again june uh june on july 18th uh at mlk park and lastly we have wildfire ready please join us on may 21st from 10 a m to 2 p m for wildfire ready which will be held at courthouse square in collaboration with the san rosa fire department and multiple city departments we'll be holding a resource fair for the community where folks can connect information about home pardoning re debatement um as well as the importance of knowing your fire zones and districts and much much more uh we'll have a number of agencies who are instrumental in emergency disasters as well as our local nonprofits who support and further those efforts and that is the end of my report thank you so much thank you migali uh item seven seven point three is as a storm ready update i would like to introduce fire marshal lowenthal good evening mayor rogers fight and members of the council paul lowenthal fire marshal with the fire department and i'm joined by uh ryan garcia for the national weather service we're here to announce uh our recipient of uh being awarded storm ready so last year the fire department received information for the national weather service regarding what it takes to actually essentially join their movement and either be recognized as a city under three different categories uh a weather writer and weather ready ambassador a storm ready ready supporter or being storm ready which is the highest tier recognition from the national weather service a lot of what we have been through that since 2017 and the improvements to our alert and warning systems our emergency operation center doc's in general just overall response to uh at the time that we started working on this application about 12 emergency operation center activations we realized right away that we were uh eligible for the highest tier recognition recognition based on our ability to alert and warn you'll see 24 hour 24 seven operations uh so with that uh ryan garcia of the national weather service will explain what it is uh and essentially present us virtually with our recognition thanks paul mayor rogers and council members congratulations to the great city of santa rosa on achieving the recognition as storm ready storm ready is a program administered by the national weather service and is no easy task to be recognized as it takes commitment and sustained effort this recognition shows that the city of santa rosa has and continues to make efforts in storm preparedness mitigation and alert and warning the most visible act of being a weather ready city has been the acquisition and distribution of no weather radios for city residents this allows yet another tool in the toolbox to get people's attention during significant weather events and even during non-weather emergencies we hope to never have to use the system and yet we stand ready in partnership with the county of sonoma and the city of santa rosa to serve those in the city limits in the county at large on a personal level it has been a pleasure to work with both fire marshal loanthal and emergency preparedness manager neal bregman and their teams of course both of them are striving to become storm ready and during weather prepare and being storm ready and during weather preparedness and response the city of santa rosa should be proud to have committed teams serving their community so again congratulations to the great city of santa rosa on achieving recognition as a storm ready city thank you and that concludes our presentation and thank you council and again i want to recognize uh emergency preparedness manager neal bregman deputy emergency manager uh britney miller as well as community outreach specialist daisy bargess for helping put together the application so thank you very much thank you so much paul thank you brian council do we have any questions on our staff reports for tonight all right let's go to public comment and see if we have folks who are interested in providing comment on item 7.1 through 7.3 any voicemail public comments no they're okay we'll bring it back great work to the team great work assistant city manager nut thank you all for your participation in it did you want to say a few things mr assistant city manager okay we'll keep moving through our agenda then let's go on to our city manager and city attorney reports uh so i'll let you start tonight thank you very very much uh mayor rogers and uh council members uh tonight uh have the monthly report on settlements and active litigation so we'll just give you a quick update i know we have quite a bit um going this uh today so uh in terms of settlements uh in the published chart we have just the one but there are two others that i'll also note um on the uh chart is a casey matter in which settlement was reached last december uh i did report out this case earlier but i did want to note tonight that the court has just approved the stipulation in order to dismiss the case so that ends and that that resolves the case in its entirety the case did involve an allegation of excessive force in the course of an arrest and the settlement uh included a $55,000 payment from this from the city to the plaintiff as well as a $55,000 payment from the county to the plaintiff the other two matters that were not listed uh the roseland action uh i believe that i have mentioned that before as well that concerned the city's approval of the roseland creek master plan and the plaintiff's challenge under sequa uh the case has now been dismissed uh and uh the settlement was a payment of attorneys fees only a payment of attorneys fees was um required under the statute uh attorneys fees totaled $39,777 and then the third case that uh we was just recently settled as well below the $50,000 threshold to be on the chart um its bracing versus the Santa Rosa concerned the plaintiffs the plaintiff had tripped on the sidewalk and injured her left arm the case was settled at mediation just last week uh or i'm sorry a couple of weeks ago for a payment of $5,000 to cover medical costs in terms of ongoing litigation our numbers are remaining pretty steady at this point we have a total of 28 cases currently pending that includes five receiverships three of those properties that are in receivership are now uh fully restored and the cases are still ongoing to resolve just procedural matters so but the properties are now cleaned we have seven general litigation matters um two of those are set for trials in the next uh few months i would also note among the general litigation matters is our banuchi case which concerns um constitutional claims and ADA claims uh from uh individuals experiencing homelessness that case has now been set for trial in september of 2023 so it's a ways out we also have 10 personal injury cases that remain after the bracing case was settled three of those cases are set for trial in the coming months and with respect to police cases now that we've settled out and Casey has been dismissed there are just three cases that remain one is state waiting completion of the criminal proceedings and then on the other to the cities looking to obtain early dismissals of both of those cases we have three remaining rates of mandate with two set for trial in coming months happy to answer any questions thank you sue we have any questions for the city attorney go to our city manager thank you mayor on behalf of city manager smith it's my pleasure to follow up on a conversation or an item that i bought up during our proclamation earlier which is it's time to celebrate national public works week at the city's city works festival this year national public works weeks takes place between may 15th and may 21st and in celebration of public works week and professionals who maintain and enhance our city's infrastructure the city is hosting a free family friendly city works festival in courthouse square on may 18th from 5 to 8 30 p.m in coordination with the wednesday night downtown market everyone's invited to climb aboard public work vehicles participate in an infrastructure scavenger hunt watch water pipe and cctv demonstrations and meet the city employees that make our city work so please join us on wednesday may 18th from 5 to 8 30 to learn how your city works to make our community a great place to live work and play to learn more about the city works festival visit srcity.org slash srcity works festival thank you very much mayor any questions for our assistant city manager all right let's go to public comment on our city manager and city attorney reports do we have any pre-recorded voicemails we do not mayor all right we'll keep going do we have any statements of abstention from council members tonight council vice mr vice mayor thank you mayor on report item 14.1 i will be abstaining uh it concerns cannabis manufacturing and i am involved in the cannabis industry thank you vice mayor any other recusals for tonight wants to start with our mayors and council member reports council member mcdonnell how did you know how did you know you just had this look i have my notes um so we had our first um board of public utilities liaison meeting and i was able to attend with council member soyer and um there we went over some of the water supply alternative plans that was um a presentation done by our water department it was an excellent presentation and then um in addition to that we um also had information provided to us about the potential of um windsor um the town of windsor tapping into our um pipeline to provide wastewater to the geysers and so um the direction was given to staff to get some more information on that on how that would be um possible and and um so that's going to come back to um the uh group again and to the board of public utilities and i'm not sure if council member soyer has anything else to add to that specific um item but it was quite interesting i always really appreciate the information that's provided to us by staff um and then i also met with um tobacco free sonoma county and the community coalition coalition and um there we had two young young folks from our community one was a student at maria krill uh give some information on the importance of looking at a tobacco retail license ordinance for the city of san aroza one young man went undercover and was able to purchase uh tobacco illegally at 60 different businesses in our county and a vast majority of them were in the town of or pardon me city of san aroza so um i know in our goals that are presented tonight um it wasn't included in that um bullet under a healthy and safe community however um my understanding is that uh this will be brought back under a work plan um for city council in july and i wanted to let the coalition know that and the students that are advocating for a healthier sonoma county know that this is on our radar and um that we will make sure that this is part of a discussion for city council so other than that um i think that's all i had to share in the last couple of weeks thank you thank you council member council member soyer thank you mayor and thank you council member mcdonnell for for um introducing those two items on the liaison subcommittee i just wanted to thank the staff for the the presentation that was made to us on during that committee um even though their the synopsis that they gave us was um rather in some ways rather brief given the given the importance of the two items that were discussed during that meeting they are meaty issues then part of which we will be we made a recommendation to the vpu and they're um they are unique in nature and a lot of work went into the presentation and a lot more work is going to go in uh to the process as it goes down the down the road of getting approvals etc so um keep watching it's they are it's a unique request from jackson family wineries and um also the water supply alternatives plan is a major endeavor as well so thanks to the staff for their for their great report and thank you council member mcdonnell for bringing that up the council member sbetham thank you mr mayor a couple things to report on i was able to attend the uh chief navarro's final srpd swearing in promotional ceremony on uh april 27th it was a wonderful event because there'd been a backlog of promotions and swearing in i think one of the lieutenants actually uh she was promoted brend harrington was promoted in january of 21 and finally in april of 22 she was recognized for that wonderful promotion along with uh a number of other employees both civilian and sworn so it was a great event there and then a couple things occurred on the 27th of april we first had our uh continued care board meeting and we reviewed for the first time ever the actual budget for the continuum of care which is um that's a huge step in the right direction so you actually see the variety of different funding sources that are funding those homeless operations throughout the county we also approved the draft what's called hap round three local action plan and that will be bringing uh to sinoma county approximately eight million bucks uh for homeless services part of that we'll be going directly to the county part of that to the continuum of care next step is that it's going to the board of supervisors for their approval uh we are having our next meeting on may 25th and we'll be receiving an update on cal aim the city manager and i have talked about it we're hopeful that that might be a new ongoing funding source for some of our new programs including in response team and some of our homeless services efforts later that night i was able to attend in person the ground water sustainability agency rate in fee study community meeting um it was not the most pleasant meeting because there was clear some folks that are not supportive of sigma but there was also many community members who did want to learn more about sigma and the fee study process so i think that this council will be having an item uh coming up which will be providing me direction on how to vote on that fee study process and then on the 28th we had our long-term financial policy and audit subcommittee uh we received the third quarter budget review and then an update on fiscal strategies one of which is uh item 14.2 on today's agenda and then lastly this morning we had our housing and homeless ad hoc meeting uh very encouraged to hear the update about our safe parking uh they're currently 53 enrollees and there's 43 vehicles at that site and kelly shared with us things are going uh very well so it's a wonderful operation and we'll be receiving updates as those occur we also received an update on the homeless uh strategic planning update uh discussed a sanitary facilities adjacent to encampment um challenge we also received a housing element update in the county's arena uh allocation transfer request a lot of discussions but some of those will be coming to the entire body here um and last but not least uh i know mayor rogers was also there we did a tour of what used to be known as 35 75 menacino avenue on may 3rd burbank housing it used to be journey zen park for those of you that weren't aware of that address but it's now going to be called almanara village al men a r a village and that is meaning of beacon so try to put that on your calendars uh almanar mr vice mayor i'm sure you can say much better than i can almanara village um but anyway it was a wonderful uh tour and it's great to see the number of entities that came together to make that um village a reality thank you uh councilman so i'm i'm just happy it's no longer named journeys end good council member rogers thank you mayor um uh first i'd like to just say happy belated mother's day to all the mothers and uh honoring our our mother earth for all the resources that we do have um i think it's fitting that i now go into the report for the whack meeting which is our water advisory um and tack meeting uh so we met on may may second in the sonoma water staff provided a water supply update and we discussed their forecasted spring and summer water supply operations and upcoming drought outreach activities um and it is critically important for all customers to continue to save water we are not out of the drought um and the water providers in the region provided various incentives to assist customers and we'll be hosting events this summer to provide resources to customers um the sonoma water presented a technical uh memorandum that evaluated short and long-term drought resiliency opportunities for sonoma water um and its contractors and the water advisor advisory committee reviewed the information and accepted the final report um so it is it will be changing so it's not um set in stone just yet and uh we also have the honor of um honoring drew mac and tire um who is the general manager of the north marim water district and the tack chair um who retired on may third and a new chair and vice chair of the tack were elected um and i would like to point out that our own uh jennifer berck is now the the chair of the tack so um i would like to acknowledge her and i'm very proud that she took that that seat so um we are definitely uh getting into to water it's very nice to see more women getting involved um into the water department and what's going on in water so i'm happy to see that um also i also attended um um 427 the santa rosa police department a new hire and promotional ceremony so it was my first and it was really nice to see the new hires and um some of which came from other cities and uh some people moving up in rank um it's nice to see the dedication that we have to our our police department um so that was great on in april 29th uh vice mayor alvarez and myself toured the the disability services and legal center which is located at 521 medecino avenue um and the resources that they have there is also really nice uh generators for people if they have medical conditions um if we ever have blackouts or things like that so resources that i did not even know were available so that was really nice um also to see that uh on the 30th of april we uh hosted a town hall um with our own city manager smith uh and had a great turnout i would say it was about i'm not a great counter but i would say it was about 70 people um that were there so that had a lot of questions and uh city manager handled it very gracefully as she does all the time um i myself was very impressed although i get to work with her all the time so it was very nice to uh see her in action and to see all the questions coming at her so um that was great and um lastly i would just like to acknowledge that on april 28th was the 25th anniversary of my sister's suicide so i want to bring uh to the forefront that mental health and mental awareness is very important and there are so many people in our community that are are suffering um so it does not take much when you see someone that is not behaving like you know it to be normal or maybe just to say hello to someone um or to call um if you see that there is something that's just not right because you could in reality be saving their lives when you think that we we have the word called being nosy or uh not minding your own business or something like that uh just being observant saying hello asking someone what you can do to support a system could mean their lives so um definitely we need to to start being more available to people and i know that everyone is very uh busy in their own worlds and doing their own things but we need to start overlapping a little bit because people are losing their lives and people feel alone even when they're in a room filled with a lot of people so um i just wanted to bring that up um because it is definitely plaguing our community so thank you very much thank you councilmember mr vice mayor i didn't have anything to add mayor but i do appreciate the opportunity actually since we're at it here we go on 27th uh councilman rogers forgot that we attended the north bay luncheon and and i can't say this in english by yeho i can't say or i could say valley joe and beatown but i can't say by yeho and it was great to meet many of our of our elected officials from the surrounding areas and and really start building relationships a lot of great conversations were had that day and on the marina which there wasn't any wind the sun was out it was a perfect combination to have great conversation thank you thank mr vice mayor i'll report out on a number of regional meetings that we've had over the last couple of weeks it is budget time for most agencies so that was one of the primary focuses yesterday for the sonoma county transportation authority and regional climate protection agency similar to what we heard from our own staff sales tax is still continuing to do just fine which means that the scta side of the house is doing okay since that supported by a quarter cent sales tax we do continue to see that the rcpa side which has no funding support outside of city contributions is still struggling on a related note we had a presentation that we've been giving out regionally on funding for climate emergency opportunities we had our first kickoff about two and a half weeks ago where we did walk through what the climate mobilization strategy looks like from rcpa and how we might be able to find funding options for those programs we will be hosting that same presentation at our climate committee here in the city i believe it's next thursday i think is when we have the meeting uh it might be this thursday i have to check but we are definitely paving the ground for a 2024 ballot measure of some form of funding that is regional and can be pushed towards achieving these aspirational goals since every single jurisdiction in sonoma county has passed a climate emergency resolution and we had our sonoma clean power monthly meeting one of the big conversation topics was a geo zone development rfp that we were putting out basically the expansion of geothermal potential here in sonoma county as a reminder for council members sonoma clean power is the only place in the world that currently is able to do 100 renewable and local 24 7 energy and that's largely because we have solar and other types of assets during the daytime and then at night time which is where most people can't compete with renewable energy we have access to the geothermal geysers so we did see just last week that california was 98 percent renewable energy during the daytime we're getting up there during the day but we still have to have that conversation about what to do in terms of battery storage and other types of renewable options for in the evening and that geothermal zone will push forward some of what we're trying to do we had our bi-monthly smart meeting where we are able to add back in sunday service for the smart train we also were able to add 10 additional trips per day to fill in some of the gaps that we're hearing from riders in terms of being able to get to and from work one of the most substantial gaps was right in the 730 time zone when a lot of people would be jumping on the train to go south if they're coming from sonoma county so that's a big boost for us as we do see ridership starting to come back from the pandemic and in fact the butter and eggs parade down in petaluma was a substantial source of ridership just a couple of weeks ago so we're really excited for that back in person uh we did have our league of cities mayors and council members legislative committee and i'm going to highlight just a couple of the bills uh for council that we took positions on that i think that you'd be interested in one was uh we supported sp 852 uh this actually is a senator dodd bill that allows for special districts to be formed specifically to fund climate emergency resolutions and climate programs uh rcpa being the first in the state to be a special district focused on climate actually the way that that they got that passed in the legislature was to not allow for them to have taxing authority what the dodd bill would do is actually allow other jurisdictions to create these entities and go after funding sources and it would grandfather in after some work from rcpa and scta it would grandfather in uh our existing structure here in sonoma county so we are fully in support of that uh we uh looked to oppose a number of bills including uh a what's uh s excuse me ab 2838 uh 2838 is a bill by assembly member o'Donnell that would exempt iou's investor owned utilities from having to provide a 100 green option as they currently are supposed to be required to do we felt like that was a huge step backwards in terms of uh trying to move uh green energy forward and create uh the urgency that we need around climate uh we also opposed ab2011 uh by assembly member wicks the affordable housing in high road jobs act of 2022 uh it was a housing bill that i actually don't think santa rosa would particularly be opposed to and in fact a lot of it we already do but it is going back towards that conversation about allowing local control and allowing jurisdictions to be able to see what works within their own community we had our economic development subcommittee meeting this morning and uh one uh in one topic in particular took up the entire meeting which meant that the main event that a lot of people were there for our update on our short-term rental ordinance uh end up having to get pushed off because we wanted to make sure we didn't limit the conversation around that so we will be having a special meeting on uh next tuesday at nine o'clock in the morning specifically to talk about the short-term rental issue and that'll be the only issue that's on the agenda so we'll have about two and a half hours uh dedicated to be able to have a full conversation about that final thing and i appreciate jason bringing up may 18th the wednesday night market coming back in person it's something that i'm really excited about i have traditionally sat out at the market with lawn chairs and a sandwich board and just talk to people as they walk around anything that they have about santa rosa that they're curious about any problem that they're having wanting to know who to talk to so i look forward to being back out there with lawn chairs on the 18th probably have to bring an extra lawn chair uh now that i'm doing it as the mayor i don't think people cared too much as a council member but we always had false seats so we'll bring some extras this time did anybody miss anything all right let's go to public comment then on council member reports uh absolutely no please take the podium thank you my name is greg dameron and um i am a rare gen exer that was born and raised in santa rosa and raised my son in santa rosa resident of santa rosa and i'm here tonight um as a community activist as well as a member of the tobacco free sonoma county community coalition to um thank um council member mcdonald for the assurances of at a later date considering a tobacco retail license ordinance a quick show and tell it is easier to sell a banana legally in santa rosa convenience stores and stores than it is to sell a banana flavored little cigar price pointed at $1.50 great for teens and a banana ice puff bar that packs 60 cigarettes worth of high dosage nicotine one of the most popular items without local control the fda might come here once every five years and maybe do some undercover operations there's very little enforcement because it's not part of the local ordinance we're behind the majority of sonoma county jurisdictions have a tobacco retail license ordinance undercover operations in the last couple of months one of our teen um undercover um purchasers as we heard from council member mcdonald was able to buy 60 products across sonoma county most of those in santa rosa including the soirene which when filled with e liquid can deliver about 90 cigarettes worth of nicotine and we talk to teens who might go through one of these a weekend so um i really just encourage as we move forward in the summer you'll be seeing more of us um i'm here today because i work with teens that are caught up in the vaping epidemic i work with school administrators and hear from them about the freak show the zombie apocalypse that is happening on our santa rosa camp campuses related to high dosage nicotine and an epidemic that just gets ignored more people die of nicotine related disease than they do of covet it's the number one cause of preventable disease and death and i really want to dedicate this first public comment to both of my grandfathers who died horrifying and terrible deaths related to their nicotine addictions started in the us in the military um british army and then also the us military so we don't need to do that the majority of lifelong smokers start as teenagers the majority so a trl tobacco retail license is not a cure-all but it's one step in helping um stop the blight the fact that we've got smoke shops continuing to show up it's escalated in the last five years do we want santa rosa to be um known for even the downtown area a vape and smoke shop at almost every little enter major entry level to the downtown i don't think we do you'll be hearing more from us and we have also another my son to comment as well tonight oh okay um honorable mayor rogers and senator as a city council members my name is samuel dameron i'm 19 a senator as a junior college student and a member of the tobacco free sonoma county community coalition last year i participated in the santa rosa forward community listening sessions during that session i shared that santa rosa by not having a tobacco retail license ordinance has fallen behind the county of sonoma petaluma winsor sabastopol city of sonoma and healdsburg all these other jurisdictions have ordinances and ordinance will not fully solve the teen vaping epidemic but without local control tobacco outlets will continue to increase in our city and youth will continue to illegally buy from these stores with hardly any consequence to store managers and owners please include the adoption of a to rl as part of the 2022 goals to protect santa rosa youth and young adults thank you all right thank you so much we do have that coming back to council later this year we have any other comments on councilmember reports do you have any voicemail public comments you're not mayor okay we don't have any minutes for approval tonight so let's go on to our consent calendar thank you mayor rogers so item 12.1 is a motion adoption of final report of city council priorities item 12.2 is a resolution approval of cooperative purchase of digital health department software from tyler technologies ink to update and modernize fire inspection software item 12.3 is a resolution it's the fifth amendment to general services agreement number f 00 1647 with 80 t commercial llc item 12.4 is a resolution to bid award purchase order for current model class 8 cab and chassis with dump body to peterson truck incorporated item 12.5 is a resolution approval of 2022 update to santa rosa city bus title six program item 12.6 is a resolution ratification of mem memorandum of understanding mo u between the city of santa rosa and santa rosa city schools dated october 23rd 2019 authorizing alternatives to construct to uh alternatives to construction of affordable housing our school facilities on fur ridge drive lot f apn 173 620 030 and extending performance date to october 23 2022 authorized execution and recordation of a quick claim deed subject to specific conditions and authorized city manager to take such other actions as needed to record and enforce the terms of the mo u thank you we have any questions from council members on the consent calendar all right let's go to public comment on the consent calendar do we have any voicemails we do not mayor okay we do bring it back a hand that just there we go let's go to pamela good evening uh mayor and council uh pamela granger chair of uh tobacco freesanoma county community coalition uh i know that it's i'm actually verifying that i heard that uh council will be uh considering tobacco retail license in upcoming pamela we're doing comments on the consent calendar if you'd like i'll come back to you in a moment when we do our non-agenda items if that works for you okay i guess the fact that it was missing from the uh from the parties who i was commenting apologize if i picked up the wrong time so it's all good sit tight we'll come back to you in about 30 seconds mr vice mayor can i get you to make a motion on the consent calendar of course and thank you mayor i move items 12.1 through 12.6 and wait for the reading of the text second we have a motion from the vice mayor and a second from council member soyer any other discussion council all right let's call the vote council member schwethelm aye council member soyer aye council member rogers aye council member mcdonald aye council member fleming aye vice mayor alvarez aye mayor rogers aye that motion passes with seven ayes all right now we're to item 13 our public comment for non-agenda items so we'll come back to pamela on zoom it sounded like she had one that was a non-agenda item and then i think there's a some other folks in the chambers who'd like to speak after that can we enable uh pamela if you still are interested in speaking hit the raise hand feature there we go i apologize it wasn't popping up on uh on the screen in time on my phone anyway so thank you for indulging me again pamela granger chair of tobacco free sinoma county community coalition thank you for the the positive input for the concept of discussing further discussion of a tobacco retail license we can't wait for the the kids to risk getting addicted to tobacco products we're doing so well we had cigarettes smoking down to single digits and then land came tobacco electronic smoking devices otherwise known as vaping and the schools were burdened having a patchwork of all the great policies in other places in the count in the county doesn't help them so we appreciate uh we'll give you details more later uh i just didn't want to miss out an opportunity to say thank you for listening um and stay tuned we'll be back appreciate it all right thank you so much pamela my name is bob harder i live in 93 27 lankford drive windsor i'm the former deputy director of engineering for public works i'm not public works utilities last summer a friend of mine in construction asked me did i know why so many few projects were going out to bid in santa rosa and i said no i'd look into it so i did here's what i found the city is on the brink of both an environmental and a fire protection disaster for the last 15 years city or santa rosa city managers have reorganized and re reorganized city departments breaking well-managed departments into separate pieces and scattering responsibilities like a deck of cards this included the drastic reduction and elimination of civil engineer positions that are critical to the timely construction of cip projects without enough civil engineers cip projects don't get designed put out to bid and constructed currently the city has less than half of its authorized civil engineers and that number is only half of what it takes to maintain the existing cip let alone another problem that exists why is this why are more and more of the city civil engineers leaving the city every month it's simple they are going to other city and public agencies right here in sonoma county that pay up to 35 percent more than we do in santa rosa these cip i'm sorry why would someone stay here when they can earn 35 percent more and not even change their commute no cip no civil engineers no cip projects built the backlog of fully funded but unconstructed cip is now over 100 million dollars sitting unused in the city fund for utilities that's over half of the city's general fund budget these projects include critical wastewater projects which if not constructed soon will make the big spill of 1984 pale in comparison there are critical water projects on that cip backlog list that were specifically designated in numerous consultant reports identifying urgently need waterproofance many specifically to ensure adequate and aggressive fire protection throughout the city where are these reports after numerous reorganizations and the massive loss of experienced civil engineers they are gathering dust on city shelves the city has been fiddling around with dysfunctional reorganizations and fruitless recruitment efforts while amassing a 100 million dollar rate funded rate payer funded cip backlog fiddling fiddling you know the saying while neuro fiddled roam burned this is santa rosa let it not be roam i have a handout thank you hello my name is victoria yanez i live at 801 tupper street apartment 201 in santa rosa mi casa du casa listen i'm here in person today because i am living i am beside myself with anger at the city council of santa rosa for the implementation of the policy to have the santa rosa police department cite homeless persons who are staying on private property cite them for misdemeanors we have enough trouble trying um oh i wanted to say i'm a volunteer attorney with homeless action exclamation point but those of us have been participating in this area of service for many years have a hard enough time trying to get people housed without criminal records now this is called the criminalization of homelessness in the past we had five activists arrested right here in front for not moving because they were very upset at the time of the policy of the city council was to give infractions when they did a homeless sweep infractions for sitting on the sidewalk or laying on the sidewalk we fought all of these tooth and nail the police officers at the time jonathan wolf head of the downtown enforcement team commented in court one day that with all the officers there they had over 70 something years of service and never had any of them ever been called into infraction court and we sure as hell had them there let me tell you now we're gonna have a very hard time with these misdemeanors because since they were on private property it's going to be hard to find a defense for these homeless people and so convictions seem likely unless unless we can convince the district attorney to use prosecutorial discretion to not person prosecute and I should say persecute and prosecute these cases I would like the city council please direct this district attorney in such a way and and take care of officer man abusing homeless and flipping tarps and bull like that boy we're gonna fatten up his thank you victoria thank you do we have any pre-recorded voicemails we do not mayor okay let's move on to item 14.1 report item 14.1 is a utility certificate for echo farm holdings incorporated located 369 Todd road assessors parcel number 134-102-023 file number uc-21-003 and I'd like to introduce a senior planner uh christin a to two millions thank you thank you mayor rogers and members of the city council this is a utility certificate request for eco farms holdings ink next slide please just to give you a project summary the original utility certificate was granted to this site and seven other properties or eight other unincorporated properties in the Todd road area with contaminated wells um in uh on may 28th of 2002 on january 28th 2020 the Sonoma county permit of resource management department granted a limited five-year term use permit for a indoor cannabis manufacturing distribution and transportation operation located within three existing industrial buildings located at 369 Todd road one of the conditions of their approval requires that the applicant operator obtain a city of santa rosa utility certificate prior to building permit issuance next slide please this is the project location the property is just within the urban growth boundary north of Todd road next slide please and the general plan indicates that this property is in the um general industry general plan designation which is consistent with um the use that was granted by the county next slide please per council policy number 300-02 general rule city water and or sewer service may be extended to an existing use which is situated outside the city limits but within the city's ultimate urban boundary if the existing use is legal the existing use is consistent with the city's general plan and a public health hazard exists with respect to the uses existing water and or sewage disposal system and their request requested connection to the city's water and or sewer system would remove the health hazard next slide please so um the utility certificate has already been granted to the property that was granted for a specific use that existed at the on the property at the time which was a mechanics shop any change of use requires that the operator or developer come back to the council to amend their utility certificate to continue to extend city water service so that is the reason why this utility certificate is before you tonight the utility certificate would also allow the property to install fire suppression fire sprinklers to the building which is also a requirement of their building permit in conjunction with their use permit for the cannabis facility uh with that it is recommended by the planning and economic development department that the council by resolution approve a utility certificate file number uc 21-003 to extend city water service to provide fire suppression water to eco farms oldings inc located at 369 Todd road apn 134-101-023 which is outside the city boundary but within ultimate urban boundary next slide please and here's my contact information for members of the public who have any questions um following this meeting they can contact me that concludes my presentation thank you great thank you council members do we have any questions not seeing any hands so let's go to public comment on this item I'm not seeing any hands for public comment either do we have any pre-recorded voicemails we do not mayor okay I'd like to bring it back I believe this is council member Fleming's item so if you want to put a motion on the table sure thing I'll move a resolution of the council of the city of Santa Rosa proving a utility certificate for water service for eco farm holdings incorporated an unincorporated property located at 369 Todd road assessors parcel number 134-101-023 file number uc 21-003 and wait for the reading of the text second we have a motion from council member Fleming and a second from council member Sawyer is there any additional discussion yep let's call the vote council member Schwedhelm hi council member Sawyer hi council member Rogers hi council member McDonald hi council member Fleming hi vice mayor alvarez mayor rogers hi that motion passes with six eyes with vice mayor alvarez absent if a clerk could show him as a recusal I'm sorry thank you let's move on to item 14.2 item 14.2 is approval of section 115 trust agreements and appropriation of initial funding CFO Alton will deliver the report thank you thank you mayor rogers members of the council this item as stated proposes the approval of agreements that would establish section 115 trust to prepay attention obligations and approve initial deposits into that trust I'd like to note that Ellen Clark from PFM asset management is here as well should the council have any questions for her regarding this item PFM asset management would be the trust administrator next slide please so the the city's rising pension costs have long been a concern and represent a significant portion of the city's budget with pension costs currently representing approximately 62% of the city's overall benefit budget around the fall of 2021 staff made presentations to the council on strategies for addressing city pension costs specifically the city's Calhers unfunded accrual liability or DAL while the focus of those presentations were on pension obligation bonds another strategy identified was to establish an internal revenue code section 115 trust to pre-fund pension obligation staff contacted firms with experience administering section 115 trust and selected PFM asset management to administer the city's trust next slide please section or section 115 of the internal revenue code allows for pre-funding pension obligations with the trust the funds invested in the trust are separate from those in the city's general investment portfolio the invested funds within the trust are not held to the same investment restrictions that govern local government investing those funds the funds in the trust may be invested more broadly with a strategy for higher long-term returns next slide please so the city would is proposing to establish a section 115 trust with two separate accounts one for the city's general fund pension and one for the Santa Rosa water pension these are the two areas that make up the bulk of the pension costs for the city so we wanted to make sure while we were initially focused on the general fund we also wanted to reach out to the water fund and to bring them along with us if at all possible and they were happy to to join in with this so the city and both for both funds would make initial deposits from reserves when using or we have existing pension obligation bonds that will expire well they'll be paid off in 2024 so beginning for the 2024-25 fiscal year and then going forward we would redirect those pension obligation bond payments to fund the trust so we would do that for on the general fund side and also on the water side we've established initial funding goals to equal approximately one year of the UAL and normal cost combined then we would continue to build funds in the trust with the secondary goal of achieving 100 funded status and that would be achieved by using the CalPERS valuation of our funds in account with CalPERS and then doing a separate valuation and to include the funds that are in the 115 so the combination of the two should over a period of time get us to 100 funded status and then ultimately what we want to do is use this fund as a pension stabilization fund going forward next slide please so the benefit to the risk of such a fund so one of the things that we look at is the local control over the asset strategy and the timing of the usage of the funds within the trust we there is the ability to earn a higher return we know that bond rating agencies will favorably upon this type of action and it's considered a best practice by the government finance officers association or GFOA there are risks market volatility could result in loss of principal and the funds held in trust may only be used for pension obligations so we would not be able to use those funds for any other next five days so the way that we are looking to do this with to have no ongoing impact to either the water funds or the general funds and so here's how we would go about doing that so first off we would do initial deposits into trust the council has satisfied money for fiscal stability and reserves we would use 10 million dollars of those for the general fund side likewise Santa Rosa water would use 4.4 million dollars of funds from their reserves to do their initial deposit like I mentioned we have existing pension obligation bonds those bonds will be retired in 2024 so we would take the funding that was going for that debt service and redirect it over to the the trust what we're looking to do is to achieve about 34 million dollars in the general fund which is equal to the highest scheduled year right now of the normal cost to be laid out additionally 7.5 million dollars that would be the equivalent for Santa Rosa water so we're both heading on those exact our ongoing contributions after 2024 would be 2.6 million dollars from the general fund and roughly seven hundred thousand dollars from Santa Rosa water there are trust administration fees and social fees that go along with this they're paid from the funds held in trust and they're based off of an aggregate of the funds that are held in trust 23 basis points for the trust administration fees and based off of of our initial investments or deposits of 14.4 million where us may not be about 33 thousand dollars and likewise for the social fees it would be about nine thousand dollars next slide please so we would establish and they're included within the agreement with this item are the investment policy statements for both the general fund pension and Santa Rosa water trust pension your pension trust we are targeting a reserve a return of between five and six percent so while not conservative and compared to what we we earn in the city's portfolio and not overly aggressive it kind of hits that that sort of middle ground there where we are we are looking at this based off of a very long-term investment grant over 10 years even longer than that so and we're doing that in order to minimize the risk of loss of principal we will establish an investment committee within the city we currently have one for the city's regular portfolio we would follow right along that path we would have somebody from the water department obviously people from the finance department and and we would look for other staff to go in there along with that these meetings happen quarterly we fund the general fund or on the regular portfolio side they they happen quarterly it gives us an opportunity to work with the investment advisors to understand where they are going with their investments what they see the market doing and how they were how they're moving forward with that next slide please so with this we have the recommendation it's recommended by the finance department at the council by resolution accomplished three things one approve the execution and adoption agreement for post employment benefits trust which is the adoption agreement between the city and pfm asset management llc or pfm am incorporating and adopting the trust agreement as well as approving the trust administrative services agreement and investment policy statements included as it visits to the adoption agreement to authorize the city manager assistant city manager and the chief financial officer as officers with authority to execute necessary documents and agreements to carry out the trust services on behalf of the city but not limited to the adoption agreement and trust management services agreement and three to approve an initial deposit of ten million dollars from the general fund reserves assigned for fiscal stability and four million four hundred thousand dollars from san rosa water enterprise fund reserves to the section 115 trust for the purpose of pre-funding pension obligation and with that i'm available for questions and like i mentioned the ellen park from pfm that management is also here to answer any of your questions thank you so much alan i'm looking to my colleagues to see if there are any questions that's been for mcdonald thank you so much for the presentation and first i'd like to just say thank you for bringing this forward to the council for consideration i think this is a extremely wise move for fiscal stability for our employees and for pension obligations and for um just the fiscal health of the city of santa rosa so i have a couple questions that have to do with um the typical rate of return on similar investments or portfolios you said that the target is five to six percent but do we have anything um that we can kind of show that other cities have done that have shown a similar type of rate of return or do we have do you have anything around that and i have a couple a couple more questions uh i don't know alan if you want to if you want to answer that or take the stab at it so council mcdonnell council member mcdonald thank you very much for your question uh actually that rate of return is a rate of return looking forward we've experienced much more robust markets in the past five 10 years and so returns for the type of portfolio the city is considering have been much better than five to six percent we're we're looking for on a go forward basis for returns on stocks to be somewhere in the seven percent range and over the last 10 years they've given us something closer to 14 percent returns and fixed income returns we all know interest rates are going up and so fixed income returns have not given us much return over the last 10 years but better returns than we're expecting in the next five so we think that we've got a conservative uh number with the five to six percent uh but i can't i can't guarantee anything um we do do a very elaborate uh modeling exercise to determine what we think a portfolio can generate in return but what i can tell you historically is that the portfolios have generated a higher return than five to six percent okay thank you and then um as far as our projections can you give us on any type of taxpayer savings this would would bring to us for the city um i know that we talked about it earlier and it would just be a transfer sorry the pug dog is totally marking while i'm asking my questions i apologize to everyone um but can you give us any idea if there would be a savings in the future or if it has to do with maybe pension obligation bonds and how that could potentially save taxpayer money in the future by doing this type of investment again thank you for your question um alan do you have any particular numbers there so specific numbers to that no the way i would i would i would pose the response in this way uh what what we're doing is we're not going to burden the general fund or the water funds with additional budgeted costs for this so part of the benefit is the fact that our pension obligation bonds are going away in a few years allows us to take those funds and move them over so in other words we're not taking it away from other general fund or water fund what would have been budgeted for other operations so that from that standpoint you're able to have a completely budget neutral uh measure um in terms of of savings i think what we're looking at this is that in the long term or even in the medium term i guess when uh if we see uh um rates start to get to where it is it they're they're increasing to a point to where it puts added stress on the city's budget this is the type of a trust fund that we could send uh uh money to purrs to help offset that that's in terms of that has a pension stabilization fund that's that's ultimately where we want to be with this we want to have this individual trust or these trusts sitting aside that help us mitigate the ongoing costs uh of of pensions for the city and again this is something that we're looking at in in a long-term proactive manner with this thank you and then i just have one more question around the fees um you noted that there was about thirty three three thousand dollars is that an annual fee and then nine thousand dollars um you noted as a custodial fee does that have to do with transfers on the management of the stocks or how do you come about that fee and is it annual and why they've broken out into two different ones so that i'm really clear on how much we're going to be charged per year from from your sure so they're they're both annual fees and one so we have two different groups that are working with this so pfm asset management is the trust administrator and so the 23 basis points that are on that is our our the fees that go to them and then we have custodial fees so we have principal bank which is the custodial custodian for the trust and so they have their own fees that are that are there with that so they all come from the same place they go to two different entities ellen hopefully i explained that correct you did um so uh council member mcdonnell do you have any other further questions yes there are two entities um the funds are held in trust for the city at a bank pfm as trust administrator and advisor will direct the custodian as to how those funds will be managed in compliance with your investment policy it more has to do with if there's actual changing of stocks if there's a fee charge to the money each time that there is some type of exchange done so i don't know if that's part of this it's a flat b clearly um as we add more money to the account that will increase i assume that the $33,000 increase is based upon how much we're putting in but it had to do more with how exchanges are done a lot of times with portfolios um just so that we're really transparent in what's going to be charged to us i don't have the fee scheduled um council member mcdonnell in front of me for principle right now but typically there is a transaction expense it's very minor something the neighborhood is $7.50 maybe $10 uh and that um this portfolio will be primarily invested in institutional mutual funds so the number of transactions are relatively small and those transaction fees on an annual basis are relatively minor um in comparison to the other two fees stated here and the the fee schedules for for both pfm and principal bank are included within the trust documents that are attached to the thank you so much so alan you talked a lot about how we're going to put money into the trust you mentioned briefly but i'm asking if you can give a little bit more detail about when the council would consider utilizing the money from the trust what are the circumstances that we'd be looking for so um again i think that in a perfect world we would uh uh we would achieve all of our goals before we would start using money there in other words we would we would get uh uh we would accumulate it up to the year's worth of ual and normal cost payments and uh and then keep moving towards 100 100 funded but specifically to your point i think when we would get to where for instance right now we know that at that highest level of of cost is is roughly around 34 million dollars uh for that well you know a year ago i think we were looking at that highest level of cost to be uh um you know maybe 10 million dollars more than that uh so it would be under those situations where we would we would look at what the cost coming from purse would be we would look at what that stress level would put on our budget and then look at a way to augment uh our payments that we know that we normally have to make and augment that with this fund by sending uh that payment up to purse that that would be the analysis that we would come back to the council with um and on how to use it hopefully that will be few and far between okay let's go to public comment on this item if you have a comment go to hit the raise hand feature on your zoom my name is still bob harder 93 27 lakewood drive winzer i thought i got three minutes um i'm former director uh deputy director of engineering for the water department i want to speak speak strongly in favor of this motion um i'm a car guy and i know the transmission is going out someday so i need to be setting money aside for when that happens and with the city you know you're always going to have a pension payment obligation um i call it when the shoe drops or in my case the transmission drops is when i know i need to get that money out of the savings account i think of the city shoe drop is when you get the letter from calpers do we owe you money or are we okay for the year um and if they say you know we had good returns on everything you don't owe us anything this year and presumably the way it works is we'll just take the 35 million we usually know we need to pay set it in the fund and it'll be there so next year we get the calpers letter and it's 60 million we only were figuring 35 it's enough to cover i really want to support this from the standpoint of employee morale we operate the city and we have a balanced budget as you're working on now um and in years past when i work for the city or work related to the city every so often we get um the shoe drop from calpers what do you mean we owe 90 thousand dollars all the investments were bad and everything else and what are you going to do you're going to have to pay it and then how do we deal with that when you're doing the budget we got to pay it and where does it frequently come from the 85 percent of your budget that salaries some people got to go and they're thinking why are you letting me go there's a lot of work to do because we got a letter from calpers and i'll tell you that the morale situation and kind of not understanding it but it doesn't make sense i'd say this will take that out of the equation i think and it'll be a buffer where the employees know they can deliver good product good service and not have you might say the return of the stock market risk their jobs or the ability to provide customer service so i say great job great thank you are you providing comment on 14.2 okay as you know other hands do we have any pre-recorded voicemails we do not mayor okay i'll bring it back and councilmember soyer this is your item give me a moment my with great exuberance i will introduce a resolution of the council of the city santa rosa approving an adoption agreement for the for the post-employment benefits trust between the city and pfm asset management llc incorporating and adopting the trust agreement trust administrative services agreement and investment policy statements for the post-employment benefits trust and approving initial deposits to the trust and waive for the reading of the text second we have a motion from councilmember soyer and a second from councilmember schwettel do we have any discussion or comments councilmember schwettel yes i i would just like to applaud and thank you alan for bringing this forward you know i first heard of this as being a member of the um long range financial planning audit subcommittee uh which i know i can speak for councilmember sorry too we've been very excited about this because this is a strategy that is really going to greatly um assist the city so i'm glad it's before us and um glad at the end of the tunnel so thank you mr vice mayor thank you mayor i to applaud the efforts being put into a more creative financial model that really looks at internally how would how do we fund our expenses opposed to figure out where under what chicken do we find the egg uh with that with section 115 it allows for investments to be more broadly with a strategy for higher long-term returns what what type of investments are we looking at is it is it just bond stocks uh things that would normally be invested by by a portfolio vice chair this is ellen clark from pfm yes the the intention is to be invested in daily tradable uh fixed income and equity securities uh equity securities both domestic and international one of the things that i hear often when it comes to uh investments whether it be cow pairs or or or others is that sometimes we invest into entities that are counterproductive such as coal uh have we made or spoken about any perimeters that are being set into what we will and will not invest into not at this time that i'm aware of i would like to strongly suggest that we look at the companies that we invest into so that we could further our goals so we speak of how we want to reduce coal by the year 2030 we're not investing into companies that actually produce uh more emissions and things of that nature i would greatly appreciate it other than that i applaud the efforts into really thinking outside the box when it comes to funding uh our pension plan so thank you thank you mr vice mayor madam city clerk could you please call the vote thank you mayor councilmember schwaitham hi councilmember soyer hi councilmember rogers hi councilmember mcdonald hi councilmember fleming hi vice mayor alvarez hi mayor rogers hi that motion passes with seven eyes excellent thank you so much for all your work on this alan and team thank you alan for being here we've been really excited to see this one before council we have no public hearings tonight we have two written communications uh one on colgan village phase one one on colgan village phase two i'll see if there's any public comment on these written communications seeing nobody moved towards the podium and no hymns on facebook any voicemails no mayor excellent we'll move to our last public comment for non-agenda items if you have a comment on something that is not on tonight's agenda but within the city's jurisdiction go ahead and move towards the podium hi thank you for lending me speak i've been an environmentalist since 1970 at which time i was a commercial diver off the coast of africa i recognized that they were polluting the environment i quit the job i sacrificed five thousand dollars to this day i am still an environmentalist and when i look around me i don't see much being done to stem climate change as i go about my travels i see people sitting in their cars idling paying no attention and just on their cell phones or whatever spewing more pollution into the environment i go around the shopping centers when i need to shop i see people throw recyclables in the trash and now we have this wonderful event coming up on the 13th and 14th of this month the monster truck event uh which uh i understandably they use cleaner fuel than normal cars however to get there to get those monster trucks there it takes lots of lots of fuel and lots and lots of people coming to see that event i would say this event is not made for the general intelligentsia the speed limit is at 65 people are going faster than that people are tailgating i wish there could be something done in the city about idling cars uh that makes i think that makes a big difference i've spoken to people about it i either get the middle finger or get the window rolled up on me and please go away our planet is dying our oceans are dying and they're filled with plastic and we still keep handing it out on and on and on and so i know this is not your main to anything else here however i'd like you to at least go home and think about what i said i love this earth but i don't want to see it destroyed thank you thank you sir do you have any other public comments we do not mayor okay as was announced earlier in the meeting we will be going into closed session here at the end of our meeting we'll come back to report back out i did want to announce because i know that there will be fewer people who are watching when we come back to announce we are adjourning tonight in the memory of two stalwart community members who passed away over the last couple of weeks the first is warren hedgepeth who was not just a community fixture when it came to development and architecture but also here around city hall as well warren spent 20 years on the design review board helping to not just not just make santa rosa better place but to actually build the community that we are all familiar with the press democrat ran a really good overview of warren his career the projects that he's worked on and the impact that he's had locally and i wanted to make sure that we adjourn tonight in his memory the other one is stan gao and i was lucky enough to meet stan when i was first running for office and stan would go out to lunch with me and give me the details in the background on every single park here in santa rosa for those of you who don't know stan about 40 years ago stan had a diving accident and ended up as a quadriplegic in a wheelchair and while that might have stopped most people that's when stan got the most involved in the community and he was the fiercest advocate for access to public spaces to greenways to cleaning our creeks and was a permanent fixture in west end he continued to serve on the board of community services for i think over a decade he was the chair for a number of years and to say that he loved santa rosa would be a gross understatement so i did want to announce that tonight will be adjourning in the memory of both warren and stan two people who made a difference in this community and won't be forgotten anytime soon with that we'll go ahead and recess into our closed session yeah which does a little bit surprised i'm going to go ahead bring us back from closed session madame city clerk can you please call the roll to establish quorum thank you councilmember schwethelm here councilmember soyer here councilmember rogers president councilmember mcdonald here councilmember fleming here vice mayor alvarez president mayor rogers here let the record show that all council members are present all right madame city attorney do you want to do a brief report out on our closed session yes thank you very much um council met in closed session on item 2.1 conference with real property negotiator concerned property at 49 12 and 49 14 snow ma highway um in san arosa council gave direction to the property property negotiator and no final action was taken thank you all right thank you so much we'll go ahead gavel out of our regular council meeting for today and we'll be back at nine a.m. tomorrow to resume our budget hearing thank you