ing up by 16 percent the county admin fee is staying is staying stable county admin fee is just what would pay to the county for administration of things like like the collection the distribution of our property taxes citywide general fund insurance has gone up by $175,000 and this that's just for the for the portion that is general fund facilities and assets that's what they paid to our risk management Sonoma Kansas county transit authority that has stayed basically stable at $105,000 general fund administration again that's what we what we what where we offset that charge so we we we put this as a charge to the department so that their costs are are are fully burdened however we don't actually charge them there's no actual transfer of money there so we put this credit into the non-departmental to offset that so that we're not kind of double counting general fund expenses expenses we also have a city manager contingency fund there $50,000 that's for one time uses that the city manager finds needs for where those be contractual services professional services that they need we also you'll see a line item there for separation expenses so essentially what happens is that throughout the year we have employees that retire or separated from service and they have payouts they'll have vacation payouts you know whatever kind of leaves that they've accrued they have to pay out and those can be substantial depending on how long they've been with the city so instead of instead of budgeting those within the individual departments where it would be a highly variable budget you can imagine from year to year whether depend on what level of employee you have that leaves or how many employees you have we've that could bounce all over the place so what we do is we just we just budget that within the non-departmental and we pay it out of there unspent appropriations that's essentially the turn back that you always hear about so we we put a credit in there to account for money that we think's going to be turned back so like this year where we put together a proposal to eliminate vacant positions as you can imagine those positions have been vacant for the whole year so we know that we're going to have some savings out of that so instead of having the budget bounce all over the place we try to account for that within the within the non-departmental and then debt service we have a component of debt service included in there part of that's the pension obligation bond that we talked about earlier part of that is the debt service that we have on the courthouse square that capital lease so the only debt service that isn't included in here would be debt service that's specific to the enterprises like the water fund and then I have I have the successor agency debt service within the finance departments so that's the way the non-departmental budget breaks down question is from council mr vice mayor hey mr mayor so just to make sure to clarify when we talked yesterday about the reinvestment of that 4.2 million for pension obligations how it would free up about 700 thousand a year that's coming in here on the debt service side correct correct so so that's being collected from all the departments this is the expenditure side of that so so the debt service is being paid through non-departmental but it's being collected from all the departments correct thank you any other questions I had a question on the separation expense because I don't believe I saw this line in last year's budget presentation can you tell me the difference I totally get when employees retire but some of those separation agreements that are negotiated I've never seen any data not necessarily on the names but who does that and how much is that costing the city can you talk a little bit about the separation on that line yeah so the separation expense this this I understand mayors is more for for like retirements regular separation so it's those it's those ancillary costs that we would be associated with it so if you've accrued your your full hours of vacation you're retiring and you're going to get that paid out to you this is where we pay it out of I'm not I'm not sure that separation agreements would be included as part of this I think those are normally charged to the departments and I'll just I guess my question where would we see that funding and I know some go to closed session but the majority when it comes to employees we we never hear about it an employee may be gone and my assumption is there's a separation agreement but I have no idea where that money is coming from so as we're going through the budgets what information can we have we can we can we can caucus on that front and figure out where to have it but that is usually a negotiated item that that is negotiated based on the if there's a contract that's an apartment but the city attorney and I can look at that issue and figure out but this this is cure purely about the routine matters of of of when somebody's coming to retirement and making sure that there's enough available to pay out as the as the cfo said pay out or you know vacation accruals and so on that there's routine but we'll we'll look at that issue and we'll figure out what the pathway is on that item thank you it's not I want to also make sure it's not a frequent occurrence so no I guess it's a frequent occurrence but absence of understanding of it or it's gotta be coming from somewhere and I just have no idea where it's coming from because we heard it's typically charged it's considered part of the salary base within a department because it's a contractual issue and an obligation that's typically where we'd be handled okay thank you any other questions hope if I turn on my microphone next up is the uh is the information technology department so as we mentioned um a little bit unique with them and that we took out those two FDEs that we recommended in the cut list just because we were building their budget earlier but we're going to recommend adding one of those back um it did convert a limited term technology application specialist to a regular full-time position there was also 190 000 decrease in professional services for license and support support costs uh main with cicrata and Hanson software uh let's see here uh O&M project decreased by 383 000 so there's your 300 000 decrease in peg projects that we talked about earlier to line with the actual revenue that we're getting from the peg program and then there was an 80 000 decrease in miscellaneous uh miscellaneous technology upgrade projects and right now on the peg program um we have about $795 000 that's available in balance in that fund if there's any uh one-time capital projects uh that um that can be done with that money so the breakdown for information technology uh salaries are down primarily because the reduction of those uh two IT tech positions um and then uh we see an increase in uh retirement liability on that arc there of $150 000 in the benefits line but that's offset again by the decrease in the number of FTEs uh professional services as we mentioned um have gone down a bit um enterprise software was taken down by $90 000 uh as we replaced cicrata with with esri um we also had a Hanson contract that's paid for by IT of $80 000 and right now uh the city is embarking on a new software program that'll replace that that city works and the first few years of that city works contract will be paid for by another department so that's actually allowed our IT ISF charge to actually go down by $190 000 or the the expense to go down by $90 000 vehicle expenses so those charges that come from fleet those have gone up by a small percentage uh or by a small dollar amount $4200 utilities um have gone down uh for IT um part of that's because we've moved some of their utility costs to um to uh water pump station circuits uh and to water overall so they've kind of reallocated that expenditure to where it's actually being spent um indirect costs are just uh they're the same as the um as the general overhead costs except that these actually are a transfer of dollars so um if you are an ISF or an enterprise fund then we actually do charge you for those general fund services it's not just a uh it's just not just a a accounting light on them and then again um CIP and O&M projects those are down $382 000 but we will uh we'll touch on those the end of the day when we hit CIP projects council questions on the IT budget miss combs i'm looking at slide 91 my recollection is that peg stands for public education and government and that it was a strong interest in the part of uh the national government to federal government to ensure that cable had access folks on that the public had access to the cable channels um do we still stream on cable this cable channel was it 26 28 32 i think those were our three pig i haven't looked because i use our live stream process do we still stream on cable and what percentage of our peg funds are we now using to ensure that there's public access to cable we still broadcast on cable um these meetings are broadcast on is it 28 i don't know the exact channel we're moving them around but we do have four four peg channels which we broadcast on an 18 that's also an AT&T uverse we also at the same time stream on to uh youtube and sometimes facebook live as well right i knew that we streamed some places but i wondered if we streamed cable or or not still we definitely broadcast yeah it's actually broadcasting we definitely broadcast the cable do does any percentage of this go toward public access to cable production or are we now only doing government access and education access maybe we are primarily doing government access a portion of our peg funds council a couple years ago agreed uh from county libraries the santa rosa based libraries and they're using some of those peg capital funds to put in media access and creation centers and santa rosa libraries that actually is happening is that happening yeah it is they're quite pleased with it and we do review about once a quarter with them on their progress thank you i just wanted to make sure that that my understanding is that the director had changed and i wasn't sure if the program had continued yeah definitely has thank you for the information eric can you identify yourself too just for those folks that are listening on tv apologize eric McHenry it director great thank you any other questions we're going on the it budget thank you and mr mcbride we would uh plan on taking a break right around noon so as you time in the departments okay absolutely in there thanks all right next up is the uh office of the community engagement uh office of community engagement sorry there's no done there uh they're 1920 budget so some of the highlights um so there was a a limited term community outreach specialist that was planned on uh being uh eliminated in the next budget cycle however the position the position has got some additional funding from calvi vip grant that expires next august and county probation grant that expires this coming september so they were able to to extend that limited term and then we had some some increased on m projects or i'm sorry decreased the snow and m projects by 120 thousand dollars due to the expiration of the sonoma county probation grant uh and then we had some professional services that increased by 150 thousand dollars for choice grants just on the measure o side that's not on the general fund side so if you remember as part of our uh cut discussion i think we actually took 50 thousand dollars out of choice grants on the on the general fund side in our earlier discussions so to break down the department by fund their general fund and measure o funds um uh general fund portion has dropped uh by about 154 thousand dollars um that's primarily due to a soco probation grant that ended uh that ends in the first quarter of fiscal year 1920 um and then the uh we had some uh measure o fund increases so as you can imagine measure o is as sales tax has gone up in the last year measure o also goes up as it's just a add-on to the sales tax uh so we had increased salaries and benefits there um and we had uh that uh increase that was proposed of 150 thousand dollars in the choice grants so to break them down by the major objects uh salaries are up by 6.4 percent so those salaries are up uh that's remember we have the cola driver and then we also have the extension of that limited reign uh limited term c os position so that's adding to the salary line uh benefits is the same discussion that we've had before with all the other departments um professional services uh are up um part of that is a uh is an increase for um translation services uh for the sunshine ordinance um so they added money into that for professional services uh and then professional services also includes that increase for the choice grants there uh utilities was stable uh operating supplies saw about a 40 percent um increase however the dollar amounts not great 6700 dollars there and that's just for funds for neighbor fest uh empowered communities collaborative promotional materials and for the open government task force uh information technologies just that internal service charge um so that's gone up quite a bit uh from oce um and i would imagine that's probably the same driver within that allocation plan that's driven up councils costs and that's just that they're having to cover and broadcast meetings uh for oce other miscellaneous went down quite a bit um there's been a decrease in the cab meetings uh and print services for councils direction to discontinue the cab neighborhood newsletter printing so that's some of the decreases that you see there and again c.i.p. and o and m projects we will uh we'll discuss that uh once we get into the c.i.p. budget sorry okay all right questions about office community engagement mr. ishmer this is a quick point of clarification you mentioned the increase in professional services based on uh translation services in the sunshine ordinance uh is this in in anticipation of what is being proposed coming forward and being approved so it's an element of that i would say it's not the full thing staff is current as you know councilmember staff uh is currently evaluating the elements within that um we're tracking to july to bring that cost allocation this is one of the things that we've heard consistently so there's an element in here but it is not reflective i don't want to make it seem like it's reflective of all costs that might be associated with items that are proposed in the sunshine ordinance i just want to make sure that this is uh looking at implementation of some of those not just because we've been doing them on specifically the open government task force uh that you're not talking about just the increase for that subcommittee but actually if some of these elements were implemented again we have a long way to go staff is evaluating that i that's why i was like when the nod was given there's translation services being put into the way i would phrase it is there's an anticipation of a neat additional translation services you're seeing that reflected in the budget it is not a full analysis of that item that's going to come at a later date once we we have the complete item staff is unfortunately wrapped up in this process then they'll have to go through the process to evaluate the requests or the mandates potentially within the ordinance and we'll have a conversation directly with the subcommittee on those items and i and i would just reiterate that i would look at this budget item as a budget item to increase translation services and i would not necessarily link it with the sunshine ordinance given that sunshine ordinance is still in process and has not yet been brought to the full council and there'll be a full analysis of the impacts both operational and financial impacts of that proposed ordinance for the full council to decide yeah understood and when it comes back to the subcommittee it'd be helpful to parse out what funding have we previously increased in anticipation or that could be applied versus what's going to be needed on top of that and i think with the timing as we're seeing it you'll this would be an example of where we you know there's already resource to do some of this work the question is what's the extent of the work so i think the timing will work out to that great on that front thank you other questions all right thank you so i think given the timing we'll uh we'll try to get through uh planning economic development i it's go ahead start because okay there's some other things that need to be in place before we adjourn okay got it okay so um some of the budget highlights for ped the art program transferred over from wrecking parks to pd during 1819 so we actually trans transferred over the ft art coordinator and then we had a professional service budget that went with that and an onm projects budget that went with that of 305 thousand dollars uh we also had 137 thousand dollar increase in taxes uh for the community benefit district assessment so breakdown planning economic developments uh budget the uh general fund portion increased by 4.4 percent again that's primarily due to increases in colas and benefits that you've seen with all the other departments the art and art and woo fee um that uh that was transferred over to them as part of that program and these are uh our our developer fees that are used for the arts um and then we have the santa rosa tourism bia funds and uh if you recall on top of our nine percent tot base we have a uh santa rosa um uh to tot bia of three percent um 30 percent that goes to economic development and 70 percent goes to the chamber of commerce so that's what you're seeing represented in that 500 four thousand dollar line item for santa rosa tourism bia uh and then we'll take a look at pd uh broken down by major expenditure sources so as i mentioned um there's just a couple things are driving salaries most of that's that two and a half percent coal increase and then also the addition of the one fte uh arts coordinator uh and then benefits um same uh same comment as we've had with every department uh some increases professional services um uh the uh pd also uses garda armored car services we've seen some increase in those uh there's also an increase of 20 uh 20 000 there for the setup and breakdown of the live at julia juliard concerts um and then saw and then that additional uh professional services budget that we saw come over 39 000 dollars you saw that in the front slide and that was for that arts and woo program uh they saw a a a decrease in um vehicle expenses uh which is just that charge from the fleet utilities actually went down um operational supplies um went down but i think that was actually with the uh the pd department moving some money uh two other keys for other programs information to technology went up for them uh that's just that cost allocation plan other miscellaneous went up by 138 000 uh almost all of that is the increase for economic development for the downtown community benefit district property assessment um and then a portion of that's the there's the cost split that's is paid by uh parking also and then general fund administration uh went up by 11 percent and cip and on m projects um we'll talk about those when we get into the cip projects but that was only a 24 000 increase so it's basically flat okay ped questions about ped mr sorry thank you mayor and this is really more comment or a number of comments um it's interesting that it's that cd is back community development because that's what it was when i first came onto the council um then that name alone suggests the importance of this particular department and i really thank both the city manager and the council support of this department as it's um uh the many projects that it has control over um have increased over the years and they seem to be uh there's never a shortage of responsibilities for this department to to deal with i mean looking at slide 29 that speaks to some of the issues coming before the climate action plan the general plan update which is going to be a major uh effort and the specific plan update as well i think of the planning department as the the gatekeeper of the evolution of our city and we've all discussed the importance of having a strong and vital downtown and all of these things fall uh on the on the planning department that the analogies are countless i think of it as a steam engine and and reducing the fuel for that engine as we at the same time are trying in so many ways to not only focus a lot of attention on the downtown but also this council and and the region and the state in general has been looking at housing as such an important piece um and all of these funnel through the planning department and i i was speaking to i was in portland last week and speaking to an individual um portland is is dealing right now and everyone seems to compare us with portland or maybe compare every city in the state with portland um they have their own challenges and one of the challenges is some unprecedented growth that they're experiencing uh this gentleman when we were talking about uh some of his disappointment about some of that growth that seems to be uh really rapid and is is indeed changing as and some would argue negatively but most are looking at it positively um changing the um the cityscape of portland and he said by all means whatever you do do not reduce your planning department um because of some of some of the what he considered errors happening in his city so what i what i i have heard from uh over the the development of this budget um our ability to be uh to deal with increased um demands on this department um as time goes on um 11 years ago um we went through the same process and there was a plan in place to amp up after if there was a change in the um in the activity in that department um mr mcglenn you mentioned that that when you came on cd was on or the planning department cd was on life support um i would suggest that part of the reason it was on life support was some of the some of the actions that was the the budget actions that were taken place that did uh in some ways eviscerate certain parts of that department so my my i'm i i offer a caution uh i am very concerned in in this case um that we are um starting down the road of changing the or compromising the ability of this department to handle all of the the jobs that they have to do not to diminish the the responsibility and the importance of all of our city departments but this particular one i i see as an engine and i am very concerned about um the uh reducing the fuel for that engine to function um and to be and to be nimble and responsive um and uh speeding so far with so much of the work that they're doing and now um what appears to be the possibility of compromising that effort with the reductions proposed well the only thing i can respond is that based on the budget they're actually going up currently a million dollars what we're talking about is not at filling in positions that we hadn't filled today and so they continue to rise and and and the staff continues to find as i said resources and part of the realignment is to to bring all these things into a a unified vision of how we're trying to tackle these big issues which you've illustrated council member um in that reference back to that slide um but you know there's still going to be choices because we don't have the resource to do everything for everyone i think we can we can you know you're this is the thing that i asked for at the beginning was was investment in this organization so anytime that we go through a conversation what we're talking about um managing that investment we are very conscious of that you know there's a new conversation as you heard before between um finance and ped to really try to get to the bottom of where those relationships are um and how that we can bank on revenues but we would be we cannot spend money that we're not going to get and so that's always the question we have to balance in this conversation so we are committed to investing in this community and making sure that the processes are as easy as we can do we're not trying to trade draconian but i will say the future is going to be tougher than even the conversation today so or the next few weeks because we still have a sizable issue to wrestle with within the structure of this organization and hearing this is going to be the important part of this conversation about where we continue to do investment so um you know the team is committed to to doing these things we're trying to structure the organization to do that but we're still going to need to go through belt tightening as we do that conversation i appreciate that and i do understand it and there are these are tough choices as mentioned by uh councilman borough of eris um and actually councilmember fleming also spoke to some anxiety around some of the some of the cuts and they aren't painful they're always painful um it's not um and these cuts there were even more they were draconian a number of years ago what i would hope and what i ask for is that we and i'm sure that you will but i i have to emphasize that we watch the effects of our decisions we make today and that to allow that department because of because of the nature of its duties um that we not wait too long to bolster if if because of this this um three to nine months waiting time to to bring someone up to speed um what we did before was there was a plan to do that and it didn't work and um we were really behind the eight ball when we were trying to recover after the the great recession um and the plan to do that although um at the time it was thought to be well thought out uh did not function the way we had hoped so i'm just hoping to keep a really good lens on that department and if they if things start to slow down and the and the those that are out there that we have that whose opinion of that department has changed dramatically a hundred has been a complete switch um from being one way to being responsive and respectful or respect respected as it is now that we just monitor it really closely because like it is it is there's a lot on their plate and it's a very what they do is very very important at least to me and i i don't think anyone would argue that so what you just watch what you heard was one of the things we're going to bring forward in a bud in the budget is the more flexibility so we can respond we've positioned this organization because it is one of those things that goes up and down with the health of the overall economy and we can't we can't continue to staff something that does not have revenues coming in but what we will be looking for in the actual budget decision is some flexibility to actually apply those revenues in a more active way part of the challenge right now is that we have to go through a long process to tap into those revenues so if council will give us license to be as as council member Fleming said more nimble we're going to go to respond that and those relationships actually become the foundation for building future employees within the organization quite frankly there they're the stepping stone for bringing folks in but that's been the long conversation here is how do you be with this particular agency and i think that was some of the shortfalls before was you just shut it down and then you bring it up you can never bring it up fast enough to respond to the environments that are out there we need flexibility to actually do that to do the assessment that you're saying and actually respond to that so that we're not constantly coming back and you have revenue streams attached to that we need flexibility to tap into those revenue streams to respond to the business and we can report that out but that's what we're going to be looking for in the in in the june conversation is to give this the team the flexibility to respond to the business environment we're seeing based on what we're what the revenues are we have to go through the long gated process it takes it takes a considerable amount of effort to keep going on to the agenda to expand and contract that budget that's going to be critical for us to being able to respond to the environment or counter we encountered so that's that's a big question i'll come on the june 19th and 19th conversation thank you for that other questions miss for me yeah and thank you this is a tag on to council member soyer's concerns i see that here that we we do have a million dollars roughly that we're increasing the budget but none of these increases are reflected necessarily in staffing and we have a 3.2 percent increase in salary which is consistent with probably a cost of living adjustment and not in regard to additional personnel what what i find missing in this discussion is not a sensitivity to the importance of this department as the economic engine that allows us to fund so many things that are important to us but rather an analysis of the income versus expenditures in this department that doesn't reflect the secondary and tertiary incomes that our community gets as a result of having a predictable efficient and fast planning and economic development team and so to that end you know nothing that we do here if we were able to recruit about 75 of our expenditures in this department i would challenge that no other department is recouping 75 and that's not even accounting for the the tax or the jobs or all the other revenues that we don't see immediately so in my mind it's a little bit like cutting off cutting off the power supply because we don't want we because like the lights are going to go out this this year but we're not able to build the factory now so i i don't need i get that you're sensitive to it and i don't think that my concerns are unique or unheard but i just want to really be clear that that we are not quantifying the economic benefit of this department in this assessment so so that's exactly why we're going through the reorganization we can so that we can actually have some of those conversations in a more direct way with the community and that there's clear there's a clear conversation about that within the organization some of these conversations are spread to disparately but we got to figure out how to maximize resources to actually address what your concerns are councilmember i mean it actually that's where we were four or five years ago was actually shutting the lights out in response to revenues i think i think the teams make significant progress and sometimes you get your you are a victim of your success people want to maintain that level of success staff is committed to maintaining that level of success we now need to take that next step and and really understand where revenues are potentially coming and the risks associated with that revenue is a holistic agency and bring you all into that conversation so that's the next step in our evolution i think we've gone from switching the light on and off now we're in this we all value this what this does and it is the future revenue conversations for in the future growth conversations but we have to take that next step to your point how we evaluate each revenue what can we count on that revenue and and i love my industry partners but sometimes they they will give you a number that is really encouraging that's the word i will turn and we've got to vet that and then come into a proper response to that number we want every business to succeed in the city of santa rosa we want to be the pathway for those businesses to succeed and so i think we've made that leap what we're asking is to make the next leap which looks at these things to your point as a future and what can we really bank on and how are we going to encourage that conversation and thank you for your response and i do i do believe that you and mr. mcbride truly understand this i i always come back to this point and and i'll leave it at this is that the there's a cost opportunity cost everything and getting to a balanced budget this year might be more expensive for us in future years i'm not saying that we shouldn't balance the budget this year we have to do what we have to do but that we need to be very conscientious you know i mean if you had ten thousand dollars in 1998 that you're going to put an amazon and you thought well you know why would i spend my money there well if you'd left it there you'd have you know five million dollars now now i don't believe that any of us have crystal walls but i do think that we can see the logic behind strategic investment and and i'll leave that to you guys to to take forward this comes thank you sometimes it's helpful if you hear from multiple persons rather than just one or two of us i am not an obvious spokesperson for this department but want to speak up in in its behalf as well this department functions almost as an enterprise funded in certain areas we do have a discount rate in this department i think it it might fund it 75 percent in some of the areas where instead of a hundred percent that may be appropriate that may be a wise decision for us to to stimulate but we did we would have the opportunity to look at fees in this department again and and consider whether or not we want to offer the discounts that we do offer i don't have a problem with that we're offering the discounts we offer just suggesting that rather than when when i talk with individuals in the community they are they would love to have things be discounted but they are more interested in having fast and accurate reviews and inspections than they are in paying just a little bit less because time may be more valuable than the money i am concerned that we have the general plan coming and that this department will be very busy with general plan work we're doing a station area plan which we received funding for adding that to the general plan we have charter review coming will that be in this department which department will be doing the charter review we have yet to determine the full where the charter review will lie but that should be in the 1920 budget i would think council has not given we're not at this point we're not planning to do charter review until we get the the data from the unless council wants to change that plan but i don't know where the capacity will exist to do charter review at this moment and and yet our 10 years is it will be in 2020 yes and we'll have we'll have data at that point about about about the the from the census which we're working on right now this department is involved in that the city clerk's department is involved in the census conversation okay so i'm i'm really concerned about that and as we grow i'm at least on in my social media there is a very vigorous conversation going on now about design review elements historic building elements and how we are interacting with historic and design review there's a very vigorous conversation going on i'm seeing that we are going the design guidelines that we have now are quite old and i'm seeing that that's a coming factor so i'm agreeing with council member soyer one of the ways to be predictable is to have clear design guidelines and then you can go you know that's a great way you could have the administrators doing design review because they have strong guidelines and then only special buildings have to come through a longer process so i am agreeing with my colleagues that this is a department where we really need to think about it in terms of that there is an enterprise fund here and when we cut this department we are cutting income and engine to our community so i'm just throwing that voice in so that you know you have a good count for that any other questions great thank you for that presentation and it would now be the breaking point almost got it right on the nose jack so we will take a recess for a lunch break reconvene at 12 30 12 30 Mr. McBride why don't we reconvene and i think we're on slide 101 recreation parks we are mayor okay so recreation parks some budget highlights here so as we mentioned in the discussion on PED we transferred one FTE art coordinator from rexon parks to ped during the mid-year budget golf course enterprise fund that falls under parks and rec there are a couple highlights there we had a $55,000 increase for maintenance actually that maintenance is mostly for an HVAC system on the building the building i think was put into service in 2007 so it's getting kind of aged so we had to do a little bit of repair on that and then i'm sorry my mistake $80,000 was for the HVAC and then and then $55,000 was the second half of a tree removal program based on arborist appraisal that have been done before so they're getting rid of some some of the trees that are dying on the course. Rec and parks breakdown by fund general fund was up by 1% and again same comments that i've made on almost all the departments that's mostly due to salaries and benefits measure of funds funding was up by 3% and that was also due to the 2.5% co increase golf course funds were up by $201,000 and a lot of that is due to those two projects the tree planting and the HVAC for the building that we talked about that's $135,000 of that and then other funds you see that drop by $163 and that's just the transfer of the art and law funds and the capital improvement program will be going up by $741,000 due to various park projects and those are going to be discussed when we talk about CIP later in the afternoon. Okay recreation and parks broken down by their by their major objects so salaries we had that 2.5% co increase however you see a decrease because we moved the arts coordinator over to PED we also had we had an increase in benefits and again $194,000 increase was just due to the PERS liability so you're seeing the effect of that UAL on the individual departments and then partial part of that was offset because the movement of that personnel professional services there you see it decreasing by $76,000 but you see operating supplies going up by $71,000 so that was just mostly a movement of $72,000 and they moved operational supplies to for software costs and professional services. Vehicle expenses went up by $133,000 those were just fleet charges up by 29% there by building proper the insurance went up primarily due to premiums associated with the golf course enterprise funds. Let's see general fund administration that's just the cost allocation plan that we talked about before and then in CIP and ONM projects part of that is $135,000 maintenance projects and then $90,000 and estimated donations that will be spent by parks and rec and then we had that large increase of over $700,000 that we talked about in CIPs that we'll discuss later. The golf course enterprise fund broken down revenues came in at $536,000 with expenditures going out $656,000 so this leaves them with a reserve of $1.3 million for the enterprise fund so they're part of what's causing that $120,000 use of the reserves is for the ongoing trees project. The fund has also got debt service of $395,000 that bond matures in 2030 that's the golf course bond that's outstanding so that's also contributing to that expenditure side there. Operators contracts for the course come up in 2022 so I think at that time they'll be doing an RFP for course operations that is it for Rec and Parks. Thank you. With that last comment that you made about the operators RFP so if it expires in 2022 when would that be going out for competition or recruitment? Usually that'll go out at least a year before so it'll probably be going out in about the next year correct year and a half okay 2021 yeah okay great council questions on record park mr. Sawyer thank you you're just a curiosity question and it's only 14 grand but I'm curious how you how the utilities went down any any obvious thing that that it could be attributed to it's just unusual to see utilities go down I don't know what to attribute it to and I don't have a note on it that's okay it was just kind of spoke to me I kind of was a little bit curious and I don't need an answer now or at all actually but do you want to it sounds like it's a fire impact and I wouldn't based on what Jason says I think it's a loss of meters so there once those meters are restored you're likely to see those costs go back up so I wouldn't I wouldn't say it's an operational thing it was a more byproduct of loss of metering services mr. All there's thank you mayor more curiosity I think this is right time to ask this Kelly can I have a couple questions related to recreation parks I think since you've come down here I forgot one of them but maybe it'll come up since all the recent budget etc how has all this impacted our recreation programs mean our paid programs you know that we that we provide every year are we doing okay are we meeting the needs in the community have we had to cut back on some of those is your mic on there Kelly oh sorry as far as recreation programs are going participation's good enrollments are going up slightly the rentals of our rooms in our community centers are slightly up so we've seen an increase in participation since the fires thank you and the rental was my second question is how we were doing there and so financially then we're okay we're meeting the needs we're bringing in the revenues that we need to address that or we were slightly down right after the fires and we're we're headed back up now okay that was the major impact was the fire that caused the reduction exactly we were finley center was closed for six weeks as well as all of our field programs because the schools were closed so it did impact our revenue okay thank you Kelly any other questions for recreation parks thank you all right next we'll move on to housing community services so budget highlights 247 thousand dollar general fund continued programs for 1819 we had $150,000 for secure families fund up from $35,000 in 1819 and the there's $75,000 for for two years and that provides immigrants with legal defense had $87,000 in the legal aid contract and then $10,000 applied for the non-discrimination ordinance that was talked about in in council goal setting we have $784,000 in homeless service continued programs from 1819 $534,000 in the housing trust fund $100,000 for family support center $100,000 for homeless service expanded hours and $50,000 for domestic violence violence shelter beds and all of those funding sources there for that $784,000 are funded through that transfer that we do from the general fund for the for the real property transfer tax so those are funded through that and then as we'd mentioned when we did the highlight we have a $7,000,000 increase in housing authority for rental assistance so they've saw about seen about a 26% increase in that so that's where you see the increased expenditure and increased revenue on that side the housing community services department broken down by fund general fund is going up by by about 14% part of that is for the secure families fund that's one-time funding and then $100,000 in salary benefits due to due to due to their salaries and and less time that's being charged to the admin hearing fund so that's driving that up the admin hearing fund has dropped by $137,000 so the admin hearing fund was used when there were code enforcement violations such as nuisance those were taken to that hearing and then those if there were fines that came out of that those could be actually leaned on the property tax bills as I understand there was a court ruling that that contested that and so that's why this this program is being used less that's why we're seeing that the 31% dropped in the admin hearing fund the department right now is working on on other ways to recover those kind of fine so this is probably just a temporary drop homeless services of $3.2 million that's that's state stable and $2.9 million of that $3.2 million is from that transfer from the general fund remainder's contributions from the county and private parties we have the mobile is mobile home rent stabilization of $167,000 virtually flat funded by the rent control ordinance fee and then we have the housing authority funds that went up quite a bit there you can see that $10 million or 30 increase and again $7 million of that is is rent is rental assistance and then from the housing impact fee fund where we where we offer loans for production that's gone up by two and a half million dollars there so that's that that ten and a half million dollar increase that you see in that fund homeless services you see the real property transfer tax of 30% that's that $1.2 million but we were obviously transferring a lot more than that we're transferring in total $3.6 million council remembers that we met earlier this fiscal year and we discussed the transfer of those real property transfer taxes so I think right now that we're stepping that up at 5% per year until we get to 100% but right now we're actually transferring over almost all of those real property transfer taxes to be used for homeless services and affordable housing so the breakdown of housing community services by line item salaries there's no change in FTEs we do have some coal increases there we also had step increases that are driving that up by six and a half percent you see the increase in the benefits again in line what you're seeing with other departments and that's mostly do primary the most of that's due to that increase in the annual required contribution to PERS professional services up by $5,000 virtually flat and some of that's just a little bit of movement between objects that the that the department is doing vehicle expenses up by 8% or $5,400 and again that's just as you'll see when we talk about TPW fleet rates have actually increased so most of the departments are seeing some increased even though they've there had no change in the amount of vehicles that they have utilities went down there's a slight that one was a slight decrease in telephone costs by $800 operational supplies have increased so they added additional $30,000 project administration for the community development block grant fund IT rates went up slightly and that's what you're seeing with almost you're seeing some decrease in most departments and slight increase in some and that's that's just based on what the drivers are for the cost allocation plan and how it budget is allocated out to the city liability insurance did go up we have other miscellaneous that went down there was some movement there between between the different keys by the department sub recipient funding is basically is basically flat loan activity as we mentioned there's spending down $2 million reserve that they have in the housing and in in woo housing impact fee so that's production of more loans in that in that in that fee and then indirect costs are up by about 3.7% that's just the cost allocation plan that we talked about with the other department capital outweighs there's just those one-time things there was a they purchased a vehicle for a code enforcement officer last year so you just see that there was no new purchases this year so that fell off and then CIP again we'll talk about there's more when we get into the CIP program council questions from for this department Ms. Gomes thank you it is the rental inspection program initial costs being held aside in any way so that if we vote in the future to start that program we have the initial resources we're in the process of evaluating that and so that's going to come back in September so it is not in this budget okay and may I ask on slide 108 the mobile home rent stabilization fund my my recollection please correct me is that that's a fee that we collect but that we don't spend out and so I'm wondering if we should continue to collect that or what's the status of of that fee it's an old fee from a while ago and it just I'm I'm wondering what we're using it for now and if we can use it for something else at Dave Gwine housing and community services this is in the ordinance the mobile home rent control fee it's on per space basis and it used to fund arbitration should there be a dispute between rent increase or park improvements and what's the total amount that's in the account now because it this is isn't this number is how much comes in but what's there now it's more than one year's worth yeah I'm sorry council member I don't have that number but I certainly can get it to you thank you please is is it I understand it was for arbitration does that mean it's specifically limited to arbitration or is there a way that we can expand it to other legal services for mobile home park residents that's certainly up to the council if you wanted to review the ordinance and see if you wanted to expand it into other purposes I think that we need to either stop collecting money that we're not using or use it in a way that benefits the people that we are collecting it from and I am open to suggestions we have folks in mobile home parks who could use repairs to their structures to help keep them housed who could use legal services we have a whole slew of people in manufactured homes that are that were affected by the fires that don't have a place to go because their units are not easily movable to another site my understanding is that there may be over three hundred thousand dollars in this account so so what we'll do is for the June hearing we'll bring back some understanding of the funds get a preliminary legal determination on what those funds could potentially so we could start that conversation if there is a direction we'll do some research get the fund amount and bring it back to try to figure out where you would want to where council wants us to go with that and I'm very open to suggestions into hearing from my fellow council members it just feels odd to collect money that we're not doing we'll come back and give you some rules of what we understand the fund and the restrictions or opportunities thank you yes and I will acknowledge it's been some time since there's been a request for arbitration but when there is that's paying for the attorneys and for court fees and everything else thank you any other questions from cousin mr. always hey mr. wine can you give us a the state of nrp neighborhood revitalization program and how does this budget impact that so the neighborhood revitalization program is impacted by the loss of the 1.0 fte the community uh engagement officer that's been vacant for some time it's on the reduction list so i would have to candidly state that what we refer to as a neighborhood revitalization program is really a neighborhood inspection program it's resourced by half time code enforcement officer and half time fire inspector so it's literally scheduling uh inspections of multifamily units primarily in the west ninth and corby al corby out of neighborhood but it doesn't have that organizing component anymore so i would say that that the program is dying well i would say one of the things that we want to do with the realignment is look at that program we're trying to bring a lot of those programs together to understand and come back to council and propose alternatives so at this point we would say it is not it is definitely not what it was and that included reductions that happened before this team was working on it but that's exactly one of the questions we want to ask council member is what does the program fit how does it fit into that community engagement and programs directive and then bring back maybe how we reach finish line on that front when we go through the realignment process okay because i would assume that the needs are still great in some of these areas you look at our website and it shows that it's still alive and well so we need to make some of those adjustments but still even with the annexation of rosalind i think there's still a great need for having a program like that and it may not be the same as it was before when it was at its height but i don't think it could really afford to lose something something like that in our community and to add to the city manager's comments part of our evaluation of nrp includes component in the rental inspection program right thank thank you and chuck mcbry just gave us the fund balance for the mobile home rent control it's five hundred and forty one thousand dollars thank you did i have a question about the rental assistance increase seven million dollars i think i heard from chuck yesterday that this was head funding what led to that was it a formula change or what's that increase and should we expect it next year also yeah what we're doing is we're we're trying to get our rents increased from roughly an average of nine hundred and fifty dollars a unit to over twelve hundred dollars a unit and so it's a request into HUD that our rents are increasing to help our family stay in their homes and then we would like HUD to resource us to that amount and so they've said yes it's they usually do throughout the year and quarterly increments so that's how they operate so again what would we anticipate seeing this figure be for next year i mean will it stabilize or are we anticipating additional increases it's hard to predict mayor but it would be at or near the same amount and then what about the other HUD funding for the cocs you know the home hapwa and cdbg um are there any other discussions about changing that formula to address what the needs are in some of our communities the uh for for state home a state homeless assistance program that would be ideally through the homeless leadership design to advocate for more resources for that issue um there isn't anything currently about the block grant portion or the home formula allocations so how or when would we have that conversation so i recognize leadership council for that my interest would be having that discussion with that group but still the city of san rosa gets some HUD funding directly at what point would we have the discussions about increasing or changing the formulas so that it's more proportion or proportional giving those experiencing homelessness numbers in our community versus other communities are receiving more per capita than we do yeah that's a good point we would have to develop a strategy in partnership with you as a way to approach HUD with that case statement because you're absolutely right we have the homeless issues that we're under resource for in our construction rehabilitation costs are going up as well so i think this was actually a really good topic for the leadership you all that are on the leadership team to open that conversation come back to us with to the body and the staff with some of the answers to that questions and i think we have we're primed to have that advocacy conversation at a different level than we've ever had before in in washington so i think if we could get some input from the leadership council on what their desires are then i think it'd be very easy to start to fold that into our overall advocacy efforts on behalf of this community great because these are encouraging numbers i'd like to keep them a minimum going so thanks any other questions miss flummy um so we have a approximately five hundred forty one thousand dollars in an account for legal services for our mobile home residents about how frequently do our residents need these services and when they do what is the average cost per the last arbitration was two years ago and i don't have the cost of what that moment more less than fifty thousand dollars it's more than fifty thousand dollars less than a hundred i'd have to research the number and get back to you so i think we again i think now that the questions open council member will come back and report out on the fund how was generated any restrictions and exactly to your point what we'll look over history and see if there's how many times it's been tapped into what the average cost is so there's any flexibility for you to apply those funds in different ways we can start that conversation so my questions are coming out of a broader concern over having a half million dollars and not knowing perhaps director McBride you can tell me where that money sits if it sits in a savings account if it's occurring you know if it's occurring a cd what what the type of situation is because we're here that we're in dire financial straits but to have a half million dollars laying around not working for us maybe it is i just don't know yeah that's that's going to be restricted funds though that's why it's broken out in its own fund within the department so you couldn't take that money and use it say in the general fund you can't move like that so right now as far as the balance it sits with the city portfolio earning our our two percent return okay i just want to be transparent with the people from whom we're taking the money what we're doing with it and again i'm not sure we'll be able to reassign the funds we'll have to look at that i'm not driving at reassigning the funds what i'm driving at is is transparency and and you know managing the the monies that we collect in a way that benefits the people who pay the money miss goves and just to add extra information the community has approached me and at least said can they pay less each month or nothing each month if we're not going to be using it but i think they would not mind it if you know within legal constraints if we could find a use that benefited persons who are manufactured homes i have a question because uh if we ask had to increase the amount we can spend per unit does that increase the total amount we receive based on the number that we receive or does that decrease the number do we receive the same dollar amount but we can spend more per unit and excuse me that i i don't already know the answer to that but i'm going to ask our program manager rebecca lane to help out with that answer it's sort of a mixed blessing because we get people into units because they can suddenly afford a unit they couldn't afford but then we make if we have the same dollar amount we have fewer benefits yes thank you council member my name is rebecca lane i'm the manager of the housing choice voucher program here for the city of san erosa so as dav mentioned what this is a reflection of this is a budget knowing that our per unit cost so the average subsidy that we pay per family on the program has increased and so when we budget for that amount then it allows us to to meet those costs within the funding that we actually do receive from hud so it doesn't always increase the funding when they increase the amount we can spend per household correct so we increase the amount that we spend per household because we're required to under the limits of the program and then gradually we will hope to receive the increase that we're actually spending in the meantime it might mean that we are able to help fewer families with the same dollar amount that's what i was trying to understand thank you very much and does that apply to project-based vouchers as well yes it's it's reflective of the entire funding pool so all of the special purpose vouchers thank you for filling me in sure any additional questions from this department great thank you all right next department is the fire department so some budget highlights we had 2.3 million dollar increase in salary and benefits for the fire department so you saw that increase of seven and a half percent for the department wide part of that was some base building that was done in the prior negotiations with the fire bargaining units and then there's a two and a half percent coal increase for 1920 there's also 350 000 increase in strike time over time strike team over time and that's just based on the experience that the fire departments had in the last few years more strike team usage so they're asking to increase that increase that over time and that has with it related offsetting revenues and then there's a 135 000 increase for professional service for contract work for building plan review and again that's offsetting revenue too and that's to do much of that's to do with the rebuild efforts so breaking down the fire department by fund general fund by far is their biggest source of funding general fund has gone up by seven and a half percent or three million dollars and again that's that's based on those those salary changes that we've seen in the last negotiations measure of funding went up by 10 304 000 that's primarily it goes up in lock step with the sales taxes is just an add-on the admin hearing fund dropped to zero went down by 25 000 in talking with the fire chief on this one my understanding is that this was a hearing fund that was set up for for hazmat and it's just been defunct it hasn't been used in the time that he's been the fire chief so the department's just getting rid of this of this funding source and then the capital improvement fund is going up by about 10 or 90 90 000 there and on the cip projects part of that is is a decrease associated with fire station five from funding last year of 240 000 and then some increases for new south santa rosa station and rebuild new rebuild efforts associated with fire station five so that's why you see that capital improvement program budget moving around a little bit breaking down the fire department by its its major components as we as you would expect salaries are are up markedly 13.3 percent in total about three million dollars benefits did not go up quite as much there was some increase in workers compers costs uh but there was also some increase in the portion the fire was playing paying for the for the employer's portion of per so that's why you you don't see quite the corresponding increase within the benefits line professional services went up by 191 000 and as we said 135 000 of that's related to building plan reviews for the rebuilds conducted by coastland and um we have some uh ancillary costs such as new estimate for general services such as laundry that increased by 55 000 in the next year's budget um vehicle expenses went up by nine percent and again that's you're seeing those those fleet costs are going up for all the departments uh utilities pretty much stable at four percent um operational supplies uh were stable uh down by eight percent but it's a relatively small number decrease of 23 000 and most of that was just to due to historical experience they weren't spending that so they took that budget down a bit information technology that charge out has stayed stable uh liability and property insurance has gone up um that's the portion paid to our risk management fund and that's pretty much the experience that uh all the departments are seeing as some of those premiums go up uh other miscellaneous went down um and that's just a hodgepodge of things some of its conference and training um some of its equipment rental and repair just some of those things that were probably one time that were done during the during the fires uh indirect costs actually went down a little bit for the fire departments um just based on the cost allocation plan uh general fund administration actually went up a little bit and then the cip and on m projects went up by 56 000 um and uh part of that is uh rebuild a fire station five uh and then a micro graphics project which i honestly do not know what it is um and those are the uh there's the increase that we've seen within the fire department so overall the budget went up by 7.6 percent and as i said most of that and the journal fund is is due to salaries benefits and then there will be some um additional asks from the fire department uh we talked to you about recovering resilient really resiliency efforts um specifically on the capital side but there's also going to be some operating costs associated with that so the fire department in this budget is asking to add add two new positions one's an assistant emergency preparedness coordinator uh and then the other one is the community outreach specialist so the assistant will focus on internal emergency response plans training and exercises they also work with county and regional partners on the preparation and coordination plans for future emergencies also develop an update emergency operations plans and then the community outreach specialist which is a a a new position also um was at one time originally a full-time position within the department but it was reduced and eliminated due to budget constraints so they're asking to bring this back and part of the duties that that outreach specialist will will do is assist residents residents in the community based groups in education training and exercises vegetation management fire safety and evacuation and then services and supplies that are related to that are an hour thirty five thousand dollars they're also asking for one additional vehicle it'll be forty thousand dollars and then we'll be added into the replacement program so that's about an additional request of three hundred thousand dollars for the year all right thanks if i can just ask one quick question um why would the community outreach specialist just be a limited term in this arena because this that's where we're exploring this new partnership with the region and we want to understand where the where the full what that regional entity will look like and then we'll make some decisions about whether this is a permanent position or or a short-term position as we work into a partnership great that makes sense okay questions for fire department miss flaming this is just a question for clarification um a quick overview of the departments that we've gone through um previously show that uh on the the benefit side of things that we've got uh increases for reckon park at five point four percent pet at twelve point five opposite community engagement at sixteen point two it at seven percent hcs at ten point three percent and then when we jump to fire i believe we're looking at point seven percent and skipping a little head to police we're seeing point six percent i'm wondering uh what what can account for those pretty significant variances yeah so as i mentioned that the the benefits didn't go up in lockstep like they did in other departments and i think the biggest reason for that is in the last negotiations i think fire picked up an additional percentage of the employer's contribution to purrs so that brought down that line item cost so that kind of offset the the other increases in the benefits thank you can you um elucidate a little bit more why we might see a department like um office of community engagement having uh a three fold increase over something like reckon park in which which specific line item i'm continuing on just trying to reconcile the the variances in the budgets i understand the reason why our our sworn officers and our fire fighters are contributing more money so therefore the benefits wouldn't go up but that doesn't necessarily account for the holistic overview when i see that some departments are you know double or triple other departments in their their benefit expenditures in the last year and i'm just not it's not a criticism i'm actually just curious about what what might account for it so remember employees get to choose the benefit packages in some levels and those can differentiate so one of the things that can come out of is his personal choice and so individuals especially in a small department you're likely likely to see much more fluctuation based on the individuals in a small department making choices on their benefit package so that's one of the reasons that that you can see that fluctuation department to department especially in small departments thank you any other questions miss combs this isn't really a question this is a comment thank you these two positions that are being added i very much appreciate that you have brought on folks to do internal and external community prep preparedness work so i really appreciate this thank you very much for adding this to the budget thank you so you know the question thank you that's all we have for fire okay so the next department's police so the highlights we had actually touched on this um earlier in the in the budget presentation when we talked about the city manager's budget but you remember that we had that one fte that was was within our budget but it was actually a county position so that's been eliminated um and then that we're still receiving those out those services from the county so the budget was actually moved over from city manager over to the over to the police department uh so that you'll see a corresponding increase in their budget when we do their line items and professional services and then uh if you recall the the um police department had come to you earlier in the fiscal year and they talked about the new regional communication system that they're that they're embarking on they had gotten they had cobbled together some funding uh from sources such as measure o for the initial phase of that they're starting to think about phase two as they build that system out and that's what this money here of 1.2 million dollars is so again they're they're kind of using uh different funding sources to cobble that together uh $700,000 from supplemental law enforcement fund and then from their state and federal asset forfeiture funds they're they're budgeting another half a million dollars for this project so the police department broken down um by fund uh as you would imagine most of their funding comes from uh comes from the general fund and that's up by about 1.4 basically flat increase of $841,000 no significant changes on the general fund side measure o went up by 3.4 some of that is a lot of that is salary and benefit increases so we actually budget a number of police officers within the measure o within measure o funding we had federal narcotics asset forfeiture that's flat at $150,000 that's I think a little bit unpredictable year to year so we just budget that at a flat amount uh same with supplemental law enforcement um part of that however will be appropriated for the radio upgrade uh and then the state narcotics asset forfeiture fund uh part of that will also be used for the radio upgrade and then that money is actually being shifted you see there at the bottom into that 1.2 million dollars in capital improvement fund and that'll be for phase two of the regional communication system and the police department uh by the line items so there's actually a uh a minor drop within the salaries um there's uh eliminated uh 100 $100,000 for s s c p s c a which is offset and professional services so that's that that's that item we talked about before they're moving that into professional side services um and then benefits uh only went up by 0.6 percent um professional services went up by $230,000 $160,000 of that was the consortium fees that we are uh they were offsetting by salary savings uh and then there's some increase in background investigation contracts uh fingerprinting alarms wireless services uh vehicle expenses again just being driven by the increasing uh increasing costs that we're seeing in uh fleet maintenance so those are being passed on to other departments utilities as flats uh operational supplies was flat um information technology actually went down by $51,000 and that's just based on the drivers that are used for that cost allocation plan uh small increase in other miscellaneous and this this was just a movement of object codes part of which was moved to professional services up above there that increase of $230,000 um general fund administration that's just the uh the general fund services that are allocated out to all the departments and then you see that increase in c i p and on m projects so uh so over a million dollars of that is for the for the radio communications project phase two um and then there were some uh increased contractual services and one of the reasons that um that council member flaming had pointed out before where where we see some of these kind of different experiences in the departments with their benefits you see here the that uh police's benefits only went up by by six tenths of a percent and part of that is because um their worker comp experience uh drove down their cost by actually $200,000 so that kind of offset any of those other increases within the benefits line questions on the police department budget i have one question just noticing the big difference with the general fund administration cost just comparing police to fire uh fire was like one percent this is 17 percent i didn't see any listed for community services the department before that and if it's a cost allocation uh rec and park was 4.6 can you share with me why police department 17.6 for general fund administration if it's so the the cost allocation plan mayor is based on a whole bunch of different drivers for the different departments so basically what they don't go go down and identify how they're going to allocate these things out so for example you go look at the city manager's office and decide that you're going to allocate out their cost um or a portion of their cost based on how many staff reports come through so if you know 30 of the staff reports are allocated to the fire department then 30 of that particular cost center is going to go to them and we have these hundreds these cost centers or make up this this cost allocation plan so it just depends what those drivers were in there so if some of the departments are using services of general fund departments less they're going to get less of an allocation if they're using those services more they're going to get a bigger bigger allocation so this is outside the control of the department and it's more of a tell from finance or the city manager's office it's it's totally outside the the control of the department other than what their usage is so you know unless they could decide to stop writing less staff reports next year but really it's it's not something that's thank you any other questions miss foaming thank you mr mayor can you help me reconcile the the differential in um and perhaps you already went over it why the salary went down by point five percent for our police department yeah so my understanding is is when they when they move this sonoma county public safety consortium administrator over they moved 160 thousand dollars into the um into the salary line when they moved it and what police is doing in this budget is moving that out of the salaries line because we're really paying the county for a service and they're moving that into professional services so that takes that line item down so it kind of skews their what what you'd expect to see the normal you know cola increase it skews that downwards the the issue that i'm just trying to to come out here is that the departments have such different variances in in their salaries with you know negative point four for reken park and then you know with hcs we're at 6.5 and then with fire we're at 13.3 and then with police we're at loss of half a percent and and i understand that each department is really different but i'm just trying to see if you can elucidate a little bit for me about why we're seeing you know such variances from our projected budget to our actual budget yeah and this is well this is the actual budget number that you're seeing there for 1920 you're going to see variances like where we talked about the arts coordinator that we moved that's going to that's going to bump up over the baseline cola what that department's going to see in their salary line likewise with fire you're going to see a much bigger increase because we went back and negotiated with fire this last year their contract expired in 2017 so we had a couple of years of base building i think at three and a half percent and then we had a two and a half percent coal on there so fire compared to other departments is going to show like they have a much bigger increase in the salary lines so thank you that's helpful one last question about salaries when we're looking at the cost of salary is this the cost of a base salary excluding overtime or is this inclusive of all expenses that show up on a person's paycheck so the salaries will include will include overtime if you have any extra pays that you get as a firefighter or police officer those are going to show up in the salary line so that's going to be anything that that you get paid minus all those the benefits line okay so are those those two departments are the departments that typically incur the greatest amount of overtime services i'm guessing okay and would you i'm curious if you believe that that would account for a fairly stable i i understand the fire negotiations played large part into it but we that the police didn't have such a situation would you say that that's might account for the the significant variance between the safety departments and our other departments yeah and if anything overtime would kind of skew the the spread between salaries and benefits because overtime doesn't have the full burden that regular time does so it's it's it's not going to have as big of a benefit associated with that and remember too that that are some of the things you see when you're looking at between police and fire department you know keep in mind that fire actually added overtime to their budget this year for the strike team so yeah that that could could skew you know the comparison between the salaries absolutely thank you for your patience and explaining no i mean and again that's that's going to be something that the the public wrestles with i mean you're dealing with two frankly two estimated count columns and two i mean you're comparing estimated columns across years these are really legitimate questions it really does the nature of some of these businesses is so divergent looking for consistency i think the public needs to recognize that it's going to be really really difficult and that's why we try to go and do some review of significant change and what that significant change represents because it is mightily confusing and folks are looking for consistency and sometimes the way the business operates is very very divergent from another another play these services are quite different one from another and i'm not driving toward consistency what i'm driving toward is transparency where where questions might arise so that our taxpayers have a clear sense of what their money is going to and why but it's not a criticism of the inconsistency oh no no and you know and i and i appreciate the questions i think those are really important questions that's what we're trying to say is ask because there's probably other folks following exactly the same trying to understand this so we appreciate those questions okay thank you any other questions for police see none thank you and next we'll move on is transportation public works so uh budget highlights um there's going to be a they're asking for a $50,000 increase in operation supplies for the city owned libraries if you remember uh some time ago they came forward with a request for one of the libraries i think was $50,000 to pay for i think it was a a screw compressor if memory serves so they're asking to to up this budget to address those those type of events transit enterprise fund the falls on our tpw saw $111,000 increase in salaries for overtime to our previous discussion and then the 1920 estimated revenues for our sufficient cover expenditures which was a little bit different than last year when they had a deficit there so they have some ideas this year they actually will talk about transit specifically at the end of this department but they've they've got a little bit of surplus this leftover it's not really surplus they want to put that aside for some for some capital requirements that are going to have in the future and we'll talk about that more in a moment equipment repair and replacement internal service fund so we've told you throughout this presentation and you've seen within the departments that there's been some increases in the in the charge out from the from the fleet maintenance this hit in the departments but here you see a a two fd reduction equipment mechanics those are vacant positions that have been vacant for quite some time that that they're getting rid of in this budget so you that you you also see a $295,000 decrease in operation supplies for parts and materials so I think what what they're doing is is kind of right sizing what the costs are for that cost center for that internal service fund but they've also not been recovering enough in the rates they charged the departments in previous years so that's why you're seeing you're seeing some reduction costs here but you're also seeing an increase in what they charge out to the departments and that's because I think they've been charging out too little in the past years and they're kind of right sizing that now we're also seeing a $493,000 increase in capital outlay for vehicle replacement so those first two bullets they're pertain to the to the fleet maintenance fund and then that last one there pertains to the replacement fund and that's just going to fluctuate based on the number vehicles that they're replacing in any given year based based on their time and service and other factors so breaking down transportation public works total budget of almost $70 million so general fund is a very large portion of that $21 million that went up by by about a half million dollars transit special revenue funds those went down slightly and again this is the budgeted expenditure side that's not the revenue side capital improvement fund went up by two and a half million dollars utility admin fund up by almost a hundred thousand dollars municipal transit went up by $1.2 million and we'll talk about this a little more within the transit slide a pair of transit operations are stable at $1.5 million stormwater enterprise fund is basically stable at $538,000 and as we talked about with the equipment repair fund there those bullets on the previous slide that's down by $472,000 and then equipment replacements up by by $447,000 and that equipment repair fund previously before they did this adjustment the rates they were actually funding a lot of that funding any deficit that they had out of fund balance so that's that's what they're kind of fixing within within this within this budget breaking trans breaking transportation public works down by by line of salaries here you know previous discussion this this department's pretty much staying right in line with what you'd expect you see those two and a half percent colas that's most of that $500,000 increase that you see there and then the 6.6 percent increase is primarily due to increases in the in the required contribution that we have to make to PERS some increase in professional service $28,000 and they also use guard armored car services they have hazardous removal landscaping alarm services there's been some minor increases in those professional services so they bumped up those budgets vehicle expenses for for TBW have actually gone down a bit and a lot of that's primarily due to parts and labor that they need to build new vehicles specifically things like light bars and gun racks they put on to onto police vehicles utilities is essentially flat at $2.6 million operational supplies did go down and again that's driven by that initial bullet you saw on the front slide where we've got what we've taken down the cost for parts and materials for the city fleet information technology charges down again per our conversation with the general fund administrative services that's something that's kind of outside of the of the purview the department that's driven by those drivers how many computers they have and things like that that affect how that cost is liability and property insurance is basically flat at $347,000 so this next line item other miscellaneous is a little bit difficult to explain so essentially what happened was that we had a deficit within within transit in the previous year so the way that they balanced that deficit was to build the savings or a credit into that other miscellaneous slide item now this year when they when they actually have had revenues cover expenditures they get rid of that so that line item goes back to positive and that $557,000 you'll see here in I think the next slide where we talk about transit what what the plan is for that usage transportation purchases up by 1% essentially flat at $1.4 million dollars general fund administration we've talked about with other departments that's essentially flat and really outside of the purview of the department's control and then CIP and ONM projects there's an increase of $2.3 million dollars there part of this is due to the Sonoma Avenue payment rehabilitation project we've got street overlay increases in there and then a Hone Avenue washout replacement so that's driving those CIP projects up and I think director nut will talk about those a little bit more when he does his portion as I told you this is that enterprise fund summary we've got revenues coming in at $15.2 million dollars covering expenditures $14.6 million dollars so so again there's there's some it's it's it's term surplus here transit want to be very careful and and not and not identifying surplus is kind of free cash flow what they want to do with this money is actually start start building the capital outlay fund for the buses so the buses aren't part of the replacement fund so so $553,000 that really represents like the cost of one diesel bus if they want to replace one of their 50 plus buses that they have if you you'd go to a high bridge or queen air vehicle my understanding is that's more around $800,000 so you know as they have these kind of revenues exceeding expenditures they're hoping to kind of build that fund up in anticipation of replacing those vehicles in the future thank you council questions for TPW budget Mr. Rogers so I have a quick question I think they're called tip funds I think we've only seen in my two and a half years it come before us once but they're typically the dollars that are used for they come from PG&E and and we've used them before for undergrounding of utilities and I'm just curious where those are in the budget how much we have for those currently and sort of what projects we could potentially fund with them good afternoon Jason that director of transportation and public works so the rule 20a program which is PG&E's underground underground program doesn't come to us in our budget it's actually a credit source that PG&E keeps within their own budget we believe we currently have a balance of roughly around five million dollars within that a large portion of that's going to go towards the Fulton Road widening project that's currently in the budget and it can only be used towards undergrounding with PG&E being the primary contract design and contractor so it it it's not something that'll show up in our in our list how did those accumulate a percentage of the bills paid by customers reverts to the rule 20a program it's probably more complicated than that and I know that the PUC is in the process of reevaluating a potential complete overhaul of the program all the way from doubling the investment that PG&E needs to make to eliminating the entire program all together so those are currently under underway with the PUC they had a couple of hearings a few weeks ago and I haven't heard the outcome of those hearings yeah I just I remember two years ago Mayor Corsi and I had dinner with the chair of the CPC and we asked specifically about those funds and undergrounding and he said he didn't recommend it because earthquakes were far more prevalent and then you have the opera the awkward moment of trying to dig up your utilities to fix them when they've been damaged haven't had a chance to check with them and see if he's changed his mind at this point but it is something that we hear a lot about from the public is why aren't we undergrounding our utilities and then particularly if there's a funding source and and that's really quite frankly the only way we end up undergrounding is utilizing those rule 20a funds and they they are limited to quite a bit limited we only utilize them for our major arterials we don't have enough funds even perceived into the future to be able to expand beyond the arterials yes go ahead as long as you have a question yes I have a couple of questions one is about the the library expenditure when we were asked to approve this screw compressor it became clear that we didn't have a standing lease with the library are we do we have any intention of getting a formal agreement with our libraries before funding before committing funding or just sort of ad hoc committing funding so so the intent is to begin that conversation you saw the beginning of that conversation we need to sit down I had some preliminary discussions with the mayor setting up a joint council library board committee to actually look at this long term and so yes that is it but we do have needs that come up and we'd rather be working with them to make sure that the process and procurement process is followed in the interim but right now we are not funding any of those in an active way and we're beginning a conversation for how do we get into a long-term sustainable agreement with defined parameters so yes that's under way it's good to know because the the concern that came up for me before was we all love our libraries and we all want to do everything we can for them and at the same time you know we'd be hard pressed to to fund anything else without a specific agreement and I think that that's well understood by everybody and so I'd like to both provide transparency to our taxpayers and predictability to our libraries which I'm hoping we can achieve with a lease agreement additionally on a back to the surplus that comes from the revenue funds is that surplus independent of of tbw in general is it specifically housed within the enterprise fund yes it's entirely it's trans it's tda funds that will end up going back to me for asking what tda yeah transportation development act funds they are part of a gas tax set aside that's specific for for transit services and those funds are generally housed and distributed by mtc in the metropolitan transportation commission they are the keeper of our reserves and that's where our our tda funds tend to live and so the ideas these funds would would be housed at that location for future use we've traditionally used that for our bus buys that's our or where our expenditures exceed our revenues in any one given year that's sort of that that is the reserve program that that enterprise fund has established and so mtc holds the financing but the tbw or our transportation department more specifically has some leeway over the expenditure of the funding those expenditures need to remain within the enterprise fund they can't be I understand that but I'm just asking if if they can say you know we're going to do this part of tda funds are one of the nice things is they're flexible they can be used for either operating or capital expenditures within the transit enterprise and and they've been critical if council will remember this group has really utilized those funds to assist us as well as doing operational changes two years ago we were asking for a million dollar loan to continue operations Rachel and her team have done phenomenal work but part of the toolkit has been able to utilize these funds to help us smooth and keep this system operating there was some real fear about how we were going to be able to sustain a bus system two years ago we've got future questions to answer on that front and some rule changes which are going to make our lives even more complicated about service delivery but it is a critical tool and then being able to manage through and not taking a general fund loan which is where we were two years ago thank you and and this comes from a broader concern about our most vulnerable citizens who rely on the bus system and hoping that when when these funds are available that we make the the most advantageous investment whether that's in in charging stations or in when additional routes or in capital improvements or or acquisitions and just wanting to voice my support for the amazing job that you guys do and just hoping that we can continue that in a predictable and hopefully increased way for our residents this comes the question thank you and while we're on this please extend I suspect our but definitely my appreciation to Miss Ede for the work she's done I believe that there's an award coming her way soon and it is well deserved I I have a question that's more general about budgeting and how we do accounting if you don't mind me asking it now looking at this budget as the as the sample budget if we're paying the city attorney's office to review something does that appear here as a fee is that under general fund administration is that where that cost for the city attorney's office to review something comes I think that's going to be dependent on the fund source and who's charging enterprise funds are going to be treated differently than a regular departmental work so it's going to vary depending on the on the on the department and the and the source of of what those funds are restricted to help me figure out how to follow the funds that we pay each other's departments internally because I'm having trouble doing that I think it also has this issue and I'll tell you what's behind my concern is that I don't understand when I finally add up the numbers at the bottom of all the different departments budgets how it is that we aren't counting certain departments salaries twice and I know that sounds funny but if we're paying them here and we're listing the salary under the city attorney's office salary then we've counted it in a way twice there must be a place it's coming out it's not funny because that is one of the challenges in the situation we find ourselves in one of the things that I've asked Chuck to do is try to help us simplify some of these processes and look how we're calculating some of these issues and I think moving forward we need to do a better job on that front in clarity I'm going to let Chuck pick it up from here but it is one if you'll remember in some of the budget presentations before we've actually pulled out these internal services and presented them an entirely different package the reality is they have any impact upon the overall operation so we vacillate back and forth so your concerns are our concerns about again trapping back to councilmember Fleming's about transparency and organization and we have some questions to ask and I'll turn the rest over to Chuck thanks so yeah it's a good question so if you notice on this slide here you'll see two line items one's the indirect costs and one's the general fund administration the reason these are broken out within an enterprise specifically is that those they're the exact same things okay we're charging you for stuff that the general fund does when it's an enterprise and it's a separate fund we're actually going to charge you we're going to hit you with 1.9 million dollars and you're going to pay that that's going to transfer to the general fund the general fund administration is the same thing but it's only applied to to general funds general fund departments so so if you remember when we talked about the departmental fund and we had that I think 14 million dollar credit in there when we add all these lines line items together we remove that so that we don't double count because to your point that's exactly what would happen if we did this general fund departments we would just be charging the city attorney's time twice so we take that out there that's how we do that so where is it taking being taken out because it's being taken out so if you go back to your to the non-departmental slide you're going to see a big credit in there and that's where that's being taken out and the reason that's taken out is from an accounting standpoint like I told you I want to know what my actual costs are because the city attorney charges me but if I really took the money out and moved it from me to the city attorney I'd just be moving money within the same fund I'd be taking out my left pocket put in my right pocket so from an accounting standpoint doesn't make any sense if I charge if I charge transit that money or water that money and they're actually an enterprise then I'm actually moving money between funds and I I get it for enterprise but when I look at our total city budget and I say our city budget is x dollars it it looks as if it really isn't x dollars it's x minus the doubling of the city attorney or the it's department salaries no that money will be taken out through that through that line item within the within non-departmental I appreciate it it is probably one of the most confusing things that we do thank you any other questions about tpw thank you okay and finally on the departmental side we come to santa rosa water so I think as I mentioned earlier in the presentation we actually had a reduction of five fte's within the within the water budget for the most part those were planned so you can see that the the top two bullets the technician and the operator I'm sorry this the skilled maintenance worker and the two utility service utility system operators those were part of a study that was done by cough classification that was done last fiscal year these positions were studying recommended for reclassification and as a result of these reclassifications those three fte's there were eliminated the sustainability tech that was that was eliminated due to water improving staffing efficiencies and then the environmental compliance inspector that was removed because there's actually been changes in the way compliance inspection have been done a lot of regulations of tight and surrounding chemical use so the businesses that previously required inspection don't require that anymore so the water department was able to actually eliminate that position the water department also refinanced two bonds during this last fiscal year if you remember that discussion and they've saved six hundred sixty thousand dollars of interest savings going forward and then we also returned money to back to the reserves so twenty four million dollars was released back to the reserves and most of that was due to that contamination that required coming in at a much lesser cost than what was initially budgeted it out so breaking down water by category so first of all salaries you can see those increased by one point four percent and again this is kind of underlying council member Fleming's point that you don't see total uniformity in the increases so you expect to see that coal increase at least of two and a half percent but again where we went back and we removed those those fte's in the previous slide that's that's countering that coal increase and taking down the cost so that's why it's a little bit different exact same comment on the benefit side let's see professional services those went up by almost five percent up by a hundred seventy nine thousand dollars a lot of that was increasingly reclamation so vector vector control irrigation incentives and maintenance and those were also based on experience under budgeted in past year so that was bumped up a bit utility billing services those went up by a hundred twenty twenty three thousand dollars so part of that is because that service is done by finance so our costs actually went up by colas but then we had some offsets in those three positions that we showed you that we eliminated so overall utility billing went up by a little bit under three percent vehicle expenses as we talked about with our fleet maintenance program have gone up for almost all departments even with even with status quo fleets so i think that increase there is based totally on the increase in fleet rates utilities for Santa Rosa water stayed pretty constant under two percent increase ninety one thousand dollars purchase of water that went up by four point four percent which is pretty much in line with the four and a half percent rate increase that water presented to you and the bpu earlier operational supplies are up about five point seven percent there's really no single significant increase there that decides that this probably increases that we're seeing in cpi it costs went down a little bit again back to those drivers that we talked about something something within those drivers probably brought down the allocation of those it costs to the water department debt service went down three hundred seventy three thousand dollars we showed you a six hundred sixty thousand dollar interest savings but this is probably I would imagine just for one debt service payment that was decreased within the fiscal year liability property insurance is flat other miscellaneous there were no significant changes down by seventy five thousand dollars but that's three and a half percent decrease relatively modest and then indirect costs that's noticed here you don't see any of those general admin costs because there there's no journal fund here that gets charged or that's worthy of charging out any general admin too but those indirect costs go back to that conversation that we just had on tpw so that's actually the cost of city attorney and other general fund functions being charged out to the to the water department the enterprise capital outweigh went up by eighty nine thousand dollars looks like a markedly large percentage increase but that's a purchase of a portable generator and and budget for vehicle purchases so as a dollar amount as a percentage of their budget it's relatively small and you can see the cip projects dropped quite a bit and again most of that is due to that due to that that decreased cost for the cleanup that that was originally budgeted so talk individually about the about the enterprise funds that make up water so the storm water is two point six million dollars in revenues transfer in comes from facility fee fund for creek restoration that's the twenty five thousand dollars that you come see coming in on them expenditures about two point six million dollars and then you see transfers out of nine hundred sixty thousand dollars and that's to the cip fund for stormwater projects i think the specific project within that is colgan creek and then they're drying down on reserves but they have one point six million dollars in estimated reserves at at the end of fiscal of the next fiscal year at the end of this budget cycle water we've got forty eight point nine million dollars coming in revenues expenditures going out of forty eight point nine with o and m expenses cip expenditures and transfers and transfers out majority fifty million dollars of that thirty four point one million dollars is in the purchase of water for the commodity and then the thirty million dollars that you see in expenditures is that's for the majority that is for water mains so you see some small portion reserves being there being used they're very small portion compared to the overall budget for the waters for the water enterprise at the end of fiscal year 1920 the budget year that we're looking at however they'll have fifty three million dollars in reserves so reserves in the water fund appear very healthy wastewater enterprise got seventy three million dollars in revenues coming in two and a half percent increases represented there for the usage in a fixed charge and then we've got seventy two point seven million dollars that's course seventy two point eight million dollars that's going out in expenditures the o and m expenditures you see twelve million dollars going out for cip expenditures most of that is for sewer mains and then you see a transfer out of forty eight million dollars twenty seven million dollars of that forty eight million dollars goes to the sub regional partners permit and then another eighteen million dollars of that amount goes out for debt service so that fund is estimated to have fifty six million dollars in estimated reserves at the end of fiscal year 1920 and then sub regional my understanding is that we're part of five agencies for sub regional services we take in nineteen point five million dollars from our sub regional partner cities that excludes Santa Rosa we have transfers and a forty six point six million dollars that comes from wastewater and sub regional partners payments and then we've got sixty five million dollars there in outweighs fifty nine point nine million of that in o and m services of which twenty five million dollars is debt service and then that's six million dollars that you see in cip expenditures that is a plan expenditures for i believe the laguna plant council questions on water not seeing any so this point before you go into the capital improvement projects would like to offer a public comment at this point if you're our member of the public fill out a card we'll also have another public comment period at the end of the cip presentation which may or may not happen today so first we have Gregory furan followed by ray holiday make that ray holly sorry while i was waiting my laptop died i was trying to get some work done and i kept working and then it died and it has my statement in it i transferred the statement to uh if there's anybody else you might want to call before me ray are you ready to go yes sir yeah let's go ahead ray holly we'll come back to you Greg thank you mr mayor and council members ray holly community relations manager for the sinoma county library first thank you for decades of support and partnership of free free public libraries i've been attending your budget and goal setting sessions since february listening to you and your staff do the hard work to balance the needs of the community and the realities of your resources and i commend you for your dedication what strikes me today is how deeply embedded the library is in santa rosa and how we support your goals we provide access to information about civic engagement we have safe places to gather and learn we help veterans immigrants and the homeless we provide literacy and enrichment programs we're even hosting some of the city's recent planning and outreach meetings in our community rooms while our financial partnership is sometimes unclear our community partnership has never been stronger to respond to council member fleming's question about the lease situation we welcome any conversation with the city that supports and clarifies our valuable partnership keeping the focus on how we serve your constituents and ours would be a valuable effort that provides certainty for both the library and the city also in recent weeks the council has been receiving information from staff about the city's costs in providing library services and i'm here to offer additional information yesterday staff pointed out that the city has invested about 1.5 million in community libraries over the past 15 years that average investment of about a hundred thousand dollars is appreciated by the community and it makes a difference we appreciate your staff's suggestion today to boost that annual budget under transportation public works i checked with our finance department and in 2018 as an example we invested more than nine hundred thousand dollars in Santa Rosa library facilities that includes both routine and one-time maintenance activities and does not include books magazines dvds cds backpacks and other assets that we make available to the community it also doesn't include staffing the largest part of our budget i also wanted to offer additional information about the city's assessment of the santa rosa library facilities in the northwest branch located in codding town was giving the lowest rating by city staff based on a 2017 assessment i wanted to let you know that the northwest branch is now one of the most modern branches in the city we spent 662 thousand five hundred dollars in 2018 on an extensive interior refresh that included new lighting carpet paint and shelving that came from our measure why sales tax funds as often happens when a branch is modernized foot traffic in that branch increased immediately afterward and has been sustained we value your partnership and we want to point out that while go ahead finish your sentence i'm almost done while you have many needs to compete in your budget running libraries is our full-time commitment we invest 31 million a year in providing free library services to sonoma county and we appreciate our city and county partners great thank you thank you are you ready great i'm ready thank you and then we'll be followed by chandler jordana greetings we all want to work together to assist our community to provide safer and healthier living for those who live in the city and have no permanent housing long ago you responded to our request to set aside a small amount of general funds 20 000 to help support the use of underutilized parking lots mostly owned by our churches to provide that safe harbor for some of our most vulnerable citizens most who have been involved in the implementation of that program which we call chap will admit that it does not met its goals we think the good news is that we think we know what went wrong and we think it can be fixed we ask you to continue your support for it and to commit to our re-examination of the design with the objective of adopting new rules which can improve its chances of working specifically we want permission to explore sites in non-commercial zoning and we think we need a bit more funding we believe in our community's capacity to respond to this need and we hope you will continue to extend your partnership to the community in that effort thank you thank you is chandler here dwayne do it lana holderman thank you mr. mayor and council members my name is lana edlawan and i'm the with the sonoma county library for the last few months you've heard library leaders and supporters talk to you about the need for increasing library services in roseland you've also heard us ask you to commit 150 000 a year to an interim library while we all take the time necessary to work together to create a more permanent library in roseland i'm here to share with you how 150 000 would impact roseland for 150 000 investment in a partnership with sonoma county library you'd provide continuous library services to roseland residents the city of santa rosa the city of santa rosa and his residents would receive a 55 increase in hours available to residents from the current 27 hours a week to 42 hours a week we would increase hours after school add more literacy early literacy programs and again for stronger connections with our local schools and teachers studies show that children who are reading at grade level in fourth grade are much less likely to interact with the criminal justice system and much more likely to be successful in life the library can make that help make the library can help to make that happen with your partnership for every hour the library is open where the public and freely access technology receive job assistance take part in literacy programs and borrow educational materials for all ages the city will spend 68 dollars and 68 cents in that hour the city in the library at a minimum will serve at least 18 people probably more for every resident that visits the roseland library in the next fiscal year the city will have spent about three dollars and 62 cents per visit that's cheaper than a gallon of gas for unlimited access information and empowerment to an area of santa rosa that needs it more than most for the price of a grande vanilla latte at starbucks we can change the life of a roseland resident with your partnership for $150,000 the city of santa rosa will allow about 6,200 rosin residents to participate in free cultural programs in an area lacking a community center and a cultural hub for residents and it will happen year a year year after year again with your partnership for $150,000 the city of santa rosa will help a rosin resident check out an average of 15 books an hour in the roseland area supporting lifelong learning and literacy for entire families in santa rosa's newest neighborhood the cinema county library is not asking you to do this alone every year the library will invest more than twice what we're asking the city to invest we believe in roseland and we ask you to join us again as our partner thank you thank you gail simons hi i'm gail i want to um just talk a little bit about the program the chap program that gregory mentioned for the last six months i've been involved in helping a safe parking project here in town um there are very few of them because as greg mentioned there are some problems with the chap uh requirements that require a church or a private person to jump through quite a few hurdles before allowing their parking lot to be used for safe parking the word safe parking is a little misleading uh some of the people that park um in our safe parking lot say that they were not um unsafe out on the street particularly but what i've noticed is out on the street they did not have access to a bathroom the chap program will provide um uh access to a bathroom um to people that are parking overnight this is a sanitation issue for us and a health issue for our city very very important otherwise that affluent would not be treated properly would be going into the creeks or into the gutters so i really ask you please to consider refunding the chap program and perhaps increasing the chap money and working with us to make it a viable program right now we have only about 25 people parking in the city and safe parking lots only half of those are in church parking lots and we'd like to appeal to the church community with a reasonable program to increase that um possibility for the people that are struggling there are too many of us we have too many people that are homeless right now and need our assistance um just one more side a note the security the supervision of these parking lots is all volunteer basically the money goes toward porta potties and trash pickup so please don't forget us thank you thank you daisy that's all the cards we have okay check back to you for the cip program okay thank you mayor and at this point i'd like to turn it over to jason nut jason nut director of transportation and public works uh i heard after yesterday's meeting i put someone to sleep in the audience yesterday so i'll do my best not to do that today we'll point it out for you if we see it occurring perfect and i could get some to throw all right this is the 1920 capital improvement program as you can see and we kind of talked a little about yesterday we have a substantial amount of assets about five billion total dollars worth of assets throughout our throughout our community that we're responsible for maintaining and keeping in good operational condition um the projects that we develop as a core as part of our capital improvement program come from a number of different resources um we learned several years ago that people didn't understand how we develop these projects and it's not just a bunch of engineers sitting around saying this is how we want to do it although we like to believe we have that much power but it's really comes from all of the master plans the council documents the area plans the general plan all of those different major initiatives that this community undertakes those develop the series of capital improvement projects that we end up proceeding with this year we're looking at it in a capital improvement program about 58 and a half million dollars you can see from the slide it's it's divvied up in a number of different ways with the two largest chunks having been or being the Santa Rosa water department and the three funds that they have as well as the transportation and public works department on the general fund side we're about we're looking to invest about 2.2 million dollars the 1.2 million of annual investment into our ADA facilities you can see the three major investments that we're intending to do looking at fin liens steeling community centers trying to provide the best possible access we can to our recreational facilities we're looking at trying to improve our pathways in our parks this is an ongoing effort and we've been working on that over the last several years and making substantial progress and then there's some some in-house repairs that we're going to make in and around a number of different facilities we do set aside ask to set aside about $50,000 a year for our capital improvement team our capital projects team to assist other departments in doing some pre-development work as as chuck talked about with the overall budget our capital projects team is 100 percent reimbursable and so that general government overhead tends to hit every project that we end up working on this is a way to try to make at least the initial identification and work on a project a little less expensive to an apartment so that they feel comfortable coming to us and using the expertise of the engineering team to vet the viability of a project as part of the deal we did last year with the council we split what we thought was the last year of the led replacement program into two years this will be the second year of that program this $300,000 investment and we believe actually will complete all of the replacements in town and so we're looking forward to seeing that all finished and then of course the other pieces the $662,000 that we receive from the county every year for the next few years to improve pavement surfaces in roseland now looking at some of the specifics within the different departments the fire departments continuing to work on trying to locate two stations in the south part of town relocating station eight and a new fire station in south santa rosa they've that's i'm pretty sure this is identified as fire station number nine and that's probably going to end up more towards the taylor mountain area and then of course putting together some funds to continue to help us with our rebuild of fire station five as chuck mentioned during the budget presentation the 1.2 million dollars in police is all going to try to enhance their communication services to replace their radio system that's that is is now overdue for replacement in the finance department which is which is the parking team they're looking at doing repairs in three different garages in garage three we're talking about ground doing some pavement pavement improvements painting a little bit of epoxy overlay some facade improvements garage one is some concrete repairs some waterproofing improvements and again painting and some improvements in and around the conduit that support the electrical systems within the garage in garage 12 again some additional concrete repairs and waterproofing and so some critical components for them with their 1 million dollars of investment this upcoming year on the recreation and park side you can see what we talk about zones when we receive park development fees those are specifically identified for certain zones within the city the next slide will show the map of how those zones are split up throughout the city uh we bring those funds in and we start to delegate those those funds towards either projects or accumulation account and so items like the finley community park we have specific identified projects that we want to accomplish within this year's capital improvement program but when we look at a place to play we're looking at putting money aside as an accumulation so that we can do a much larger project moving forward such as completion of one of the two major ball fields up front or a news hawker field so they're looking to delegate that 3.2 million dollars the way they've shown it here in an effort to try to move forward with very specific projects with some parks and just setting us up for future investment with some of the others and then this slide shows how each of that 3.2 million dollars is or how that 3.2 million dollars is delegated throughout the city these are the four zones um with zone one being in the northwest zone two in the southwest zone three in the northeast and zone four in the southeast four santa rosa water uh we'll start talking about storm water um it's the smallest of the funds storm water and creeks um they're looking to invest about 1.5 million dollars um with the lower colgan creek being the predominant project that they're that they're hoping to invest in this upcoming year some of the other storm drainage improvements include things like pacific avenue and folton road franklin avenue and poppy creek a lot of those are in advance of pavement work that's going to be coming forward uh so that we don't have to so it's completed all the underground is completed prior to when when we're doing our resurfacing project on the water side uh we're as as you heard we're looking at investing about 13 million dollars um and it's it's split up between about six million dollars for water mains um the hazard mitigation grant projects about three million dollars so that would be the local match in an effort if we're successful in receiving funds from the state and federal government with the hazard mitigation uh this would be the local match setup for that uh and then smaller amounts with pump stations facilities public assistance uh and then two and a half million for our groundwater improvement projects for the wastewater improvements similarly we're setting aside about 2.8 million dollars or just under 2.8 million dollars for the hazard mitigation grant program projects uh just under six million dollars for the sewers and services that's really the pipeline improvements uh and then the sewer trunks lift stations public assistance and master plans and smaller amounts in an effort to kind of round some of those things to kind of round out the portfolio of the cip improvements on the sub regional side the predominant component of the six million dollars really is invested in the plant with small amounts going towards the continued maintenance of the geysers and then future master plan improvements for transportation and public works more on the uh road side of the house we've got about an 18 million dollar portfolio that we're putting forward uh with about 11 million in street rehabilitation um and then uh about a million and a half for capacity enhancements miscellaneous um uh street lights traffic ADA and bicycles and small amounts uh to kind of round out the entire uh program miscellaneous kind of includes pre-designed planning budget and GIS costs uh that help support a lot of the programs uh within the capital improvement program budget some of the specific projects that we're looking at our Sonoma Avenue pavement rehabilitation uh that was something chuck mentioned we're excited to be able to finally get in and do this work on Sonoma Avenue between bobby bobby lane and east street we think it's going to be a project that's going to be valuable to our community we hear about this road all of the time and then we're also going to be looking at finally getting in and doing the hoan embankment repair as you recall several years ago we started to see the embankment slip out just along hoan avenue just to the west of farmers lane which caused us to reduce the road by half in the effort to protect the community we're finally going to get out there and get that work completed we've got two projects with our pedestrian uh bicycle and pedestrian gap closure uh on piner road and dutton piner road we're actually going to be between cleveland avenue and uh industrial we're going to be taking the actually between cleveland and coffee we're going to be taking the shoulders and we're going to be repaving those to provide for a smooth safe bicycle route and then on dutton avenue there is a sidewalk gap just to the south of jennings avenue and it's our intention to move forward with that we're going to continue to put about eight hundred and fifteen thousand dollars into our fulton road widening project this is a critical component it is measure m funded for a majority of it but we do need to provide a one-to-one match for our measure m dollars and this will help us continue to move with our rule 20 a project in working with pg and e and then lastly on the list here and again this is just a sampling of the type of projects that are going on is our san rosa avenue corridor project we're looking at investing tda article three funds to help us move forward and get that project complete that is the reconfiguration of san rosa avenue between maple and sonoma avenue to accommodate class two bike lanes and improve circulation in that area for bicyclists and pedestrians i will say earlier this well yesterday council member requested that we provide additional information on bicycle and pedestrian enhancements a little more detailed information about that that was sent to you earlier today in an email and with that if you have any questions about the capital improvement program i am happy to help everyone's still awake just fyi perfect any questions from council i've one if you can go back to slide 141 the parks to be honest i find this kind of misleading because tennis court resurfacing going back to the documents that's actually not in zone one but being paid for by northwest development fees i think those are gallant park tennis court resurfacing which is not in zone one and peter springs park the 200k that's actually africana springs which also is not in zone one northwest and i know sometimes different zones get funds borrowed from other zones my questions are especially when you show the next slide shows the balance in those zone three's got more than enough money as to zone four to cover those two projects who's tracking that and who makes those decisions what zones to tap from and so we're lucky to have jen santos who's the deputy director of recreation and parks to answer that question good afternoon council members i wanted to clarify with that we do tend to move funds around as needed we've done the same thing with the southwest zone we've moved if you look at um rosin clea community park on slide i'm guessing this slide nine i'm sorry slide 141 we do move zones around to help complete projects and we do track that and get back those funds back to the zones that they originated from so we have a master excel spreadsheet in the recon parks department where we track what is happening from one zone to another so we can be sure that we're providing equal opportunity for those zones so for instance zone four does not typically collect as much funding as the other zones but we have a high need in zone four i'm sorry zone two the rosin creek area for for projects down there with our large rosin clea community park that isn't quite ready for construction yet so we're preparing for those projects and we do track them and when we do receive funds in the future for those zones that didn't have them originally w