Further, rights assigned need to be changed upon change of functions assigned to the operative staff and that updation, including those related to staff who retire have to be looked into. There is an imperative need to imbibe a culture of security among all operative functionaries - whether officers or other staff and cutting across administrative gradings.
Access to databases in computer systems and to the data contained therein have to be strictly restricted and not available to any but those authorised to make any changes in case of an eventuality for resolving a software lock / malfunction which is a conscious decision by the authorised personnel taken in conjunction with the head of the office concerned.