         SECRETARY - FINANCE DIVISION       Summary     An energetic, skillful and dedicated Administrative Assistant offering versatile office management, planning and detailed skills. Able to provide extensive experience of administrative support, organization, time management and confidentiality for executive-level staff of daily operations and functions. Ambitious and goal-oriented individual looking to obtain a position at a successful company which offers opportunities for professional growth.       Highlights          Customer service oriented  Microsoft Office proficient  Detail-oriented  Professional phone etiquette      Social media knowledge   Flexible and team player  Type 80 wpm          Time management     Appointment and meeting planning      Works well under pressure      Manage work flow of an office  Professional, self-starter  Articulate   Excellent interpersonal skills  Creative  Strong communicator  Accounting, invoice processing experience  Payroll  Knowledge of proper grammar            Accomplishments     - Additional training and seminars to increase knowledge  - CERT trained and certified  - EOC backup for public information office  - Disaster Preparedness Academy attendee  - Creation of various tools to increase effective communication and efficiency (a couple versions of desk diaries, emergency go kits, marketing weekly)       Experience     08/2014   -   Current     Company Name   －   City  ,   State    Secretary - Finance Division       Began job-sharing between the Finance and Communications & Marketing divisions in August of 2014. Duties within the Finance division include, but are not limited to:    manage records retention for department  professionally respond to daily phone calls  filing, organizing  edit and proofread documents and marketing collateral  creating various types of documents such as letters, memorandums, invoices, vouchers, etc  create and manage committee meeting agendas (Finance and Investment Advisory Committees) using AgendaQuick   handle and manage all Massage Establishment permits in Brea.  create Desk Diary and Influential Communicator's list  assist Finance Manager with Lease Revenue and Water Bonds, Recognized Obligation Payments Schedule (ROPS), and other deadline oriented projects  provide support to other divisions such as Purchasing, Information Technology and Human Resources while maintaining privacy   supervise Volunteen annually         08/2014   -   Current     Company Name   －   City  ,   State    Secretary - Communications & Marketing Division       Maintain same job duties as the beginning of my career with the Communications and Marketing division, but in the half amount of time which include, but not limited to:     tracking all jobs through department   filing, organizing  editing and proofing of documents and marketing collateral  open, read, and write answers to routine letters  prepare and distribute payroll for staff  oversee inventory and office supply purchases  manage supervisor's calendar and coordinate team meetings.  create and design PowerPoint presentations for special meetings with and for top-level executives.  provide various reports on request regularly and correspond with clients as well as co-workers  community outreach. Gathered and analyzed data on community needs and interests.  coordinate employee luncheons, celebrations and special annual events  maintained up-to-date and accurate program files and records.  develop and send out 'Marketing Weekly' via email in an effort to keep division informed on comings and goings   press releases  social media         02/2007   -   08/2014     Company Name   －   City  ,   State    Secretary - Communications & Marketing Division        manage work flow of office  work with city council and executives on various events including city council meetings  professionally respond to multiple daily phone calls regarding a wide range of subjects  revised Desk Diary  press releases, flyers, etc  social media  create presentations for meetings  City Plaque Inventory  created C&M Weekly concept for efficiency  maintain Influential Communicator's list  company credit cards  create Emergency go kits  community outreach  maintain equipment inventory  Department Coordinator, Weight Room Rehabilitation, Employee ACCOMPLISHMENTS Formally recognized by the Brea City Mayor for playing an instrumental role in the succession of his term.  Asked to serve on the City of Brea's Safety Committee to work together on providing a safe work environment for employees.          Education     2017     Grand Canyon University   －   City  ,   State  ,   USA    Master of Science  :   Psychology     Mental Health and Well Being        2016     Grand Canyon University   －   City  ,   State  ,   US    Bachelor of Science  :   Education     Educational Studies        1992     Cypress Community College   －   City  ,   State  ,   90630    Associate of Science  :   General Education                GED                          Skills      Extensive customer service  Ability to manage work flow of office  Microsoft Office proficient  Edit and proofread department documents and marketing collateral  Works well independently   Filing, organizing  Letters, documents, invoices, press releases, spreadsheets   Meeting planning  Create power point presentations for executives  Effective communicator, self-starter  Purchasing  Team player  Time management     