         SALES           Career Overview     Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.       Skill Highlights         Time management  Meticulous attention to detail  Microsoft Office proficiency  Invoice processing        Travel administration  Scheduling  Self-starter  Meeting planning            Core Accomplishments      Calendaring     Planned all meetings and travel for CEO.    Scheduling     Facilitated onboarding of new employees by scheduling training, answering questions and processing paperwork.    Process Improvement     Oversaw implementation of new phone system which resulted in more cost-effective service.    Research     Investigated any necessary information for proper billing for insurance companies, patients and DMEs such as proper billing codes.    Data Organization     Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.    Multitasking     Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.    Administration     Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.    Reporting     Maintained status reports to provide management with updated information for client projects.    Planning     Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 10 employees.  Ensured staff was equipped with all necessary supplies and collateral for long distance travel.   Formally recognized for playing an instrumental role in the implementation of cost savings measures.       Experience      Sales    October 2014   to   Current     Company Name   －   City  ,   State     Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.         Freelance    January 2014   to   Current     Company Name   －   City  ,   State     Arranged appropriate travel, visas, agendas, necessary contacts and country information.Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Wrote and distributed meeting minutes to appropriate individuals.Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.Managed desktop publishing and proposal and memo typing.         Executive Assistant

Executive  Assistant    February 2011   to   July 2013     Company Name   －   City  ,   State      Sole  assistant  for  Eastern  half  of  North  America Highly  versed  in  linguistics,  strategic  writing  and  language.  Composed marketing  documentation  in  addition  to  territory-wide  email Prepared  and  processed  expense  reports,  enforced  mandatory  budget policies  for  sales  account  managers Simultaneously  managed  calendars  of  numerous  executives Booked  travel,  both  international  &  domestic Managed  facility  logistics,  vendor  maintenance Managed  training  classes  ranging  from  5  to  50  guests  for  McAfee's  New York  City  office Staffed  conferences  held  at  the  Jacob  Javitz  center  in  New  York  City  as well  as  Las  Vegas'  boutique  hotel  The  Venetian Planned  and  attended  quarterly  reviews  in  five  regions  across  North America.  Human  Resources  representative  for  New  York  City;  conceptualized  and placed  into  action  a  uniform  on-  boarding  manual Fully  versed  in  sales  and  operational  data,  forecasting Assisted,  and  more  importantly  was  trusted,  in  details  of  personal  matters.  Designed PowerPoint presentations for monthly divisional meetings with top-level executives.  Scheduled Board of Directors meetings and assisted with meeting materials and agendas.  Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.  Collaborated with other administrative team members, human resources and the finance department on special projects and events.  Provided logistical support to visiting executives in coordination with other Executive Assistants.  Coordinated customer facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up.  Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.  Investigated issues and problems and drafted responses to urgent requests.  Served as Executive Assistant to the national sales manager, marketing manager and senior product managers.  Initiated and updated yearly dealer agreements and dealer applications.  Approved travel expenses and reimbursement requests.  Arranged appropriate travel, visas, agendas, necessary contacts and country information.          Supervisor    June 2006   to   February 2011     Company Name   －   City  ,   State      Oversaw  staff  ranging  from  2-10  employees  per  shift Observed  established  trends  to  market  purposefully,  divided  sales  into micro-segments,  in  order  to  increase  RTD  sales Utilized  revenue  data along  with  environmental  factors  as  primary  source  of  research  based  upon direct  contact  with  consumers.          Education      Bachelor's   :   Anthropology      Hunter  College   －   City  ,   State       Emphasis in Linguistics          Skills     Microsoft Office Suite, Calendaring, Critical Thinking, Travel Arrangements       Additional Information      LINKS       http://www.linkedin.com/in/rachellascalla     