How to act in name of company rather than natural person by e-mail etc?
<p>It makes a difference for tax and liability reasons if an action is done by a natural person vs a legal entity.</p>

<p>How to make sure that actions are ascribed to the legal entity rather than one's natural person?</p>

<p>What are the requirements by law and best practices?</p>

<p>For e-mail, I guess a e-mail domain name with the name of the company would be advisable? Or an e-mail signature that is attached to every e-mail?</p>

<p>The question of whether a person was acting on their own behalf or that of a company would generally be a question of fact, so if such a case came to court it would be for both sides to present evidence and argue for their interpretation of it.</p>

<p>In most cases the context makes it clear. You mention having a company email domain and associated email signature; that is certainly good practice and would go a long way towards creating a presumption that you were acting for a company. Also signing yourself with your job title or role (e.g. "Joe Bloggs, Chief Bottlewasher") makes it clear that you are speaking in your role as an employee.</p>

<p>The content of the communication also matters; if you use your company email address to order goods from a supplier that the company has used before then the recipient can reasonably assume that you are ordering on behalf of the company and a court is likely to agree. OTOH if you use the company address to send libellous emails then the recipient would have a much higher bar to claim that this was the company view rather than a personal one.</p>

natural-person limited-liability-company