The Importance of Mastering Effective Delegation Techniques

An optimally functioning company will use delegation on both an individual and an organizational level. As such, it is essential for an organization to master delegation techniques. Within any team that works together, those in charge of the delegation process hold a critical responsibility.

Delegation Techniques

Each person and organization has its own style of delegation. However, several factors define the basic techniques of effective delegation. First, a person or organization must define the task before attempting to delegate it. Additionally, the person or organization should understand the reasons behind the task and the reasons for delegation. Once assigned, the person or organization delegating the task must provide support and establish a timeline for task completion.

Delegation Promotes Personal Growth

Delegating responsibilities paves the way for another person to assume certain tasks while allowing you to take on additional responsibilities. Therefore, the delegation process not only allows for the personal development of others, but also facilitates your own development. Delegating certain responsibilities prepares and trains another employee to take over some of your responsibilities; it also shows your superiors that you can effectively manage both your time and the time of others.

The Importance of Perception

An additional benefit of delegation relates to perception. In many organizations, it is important what others within the organization think or perceive. Mastering delegation is an excellent method that allows others to perceive that they have a more important role within the organization. Some individuals avoid delegation because this process requires a directness with which not everyone is comfortable. However, delegating shows others within the organization that you have confidence in their abilities.

The Importance for the Company

Beyond what you or others may gain through mastering delegation, real benefits also exist for the organization. Delegation promotes communication where otherwise communication may not exist. This communication can then help processes run more smoothly within the organization, fostering greater efficiency and responsibility for the team. By delegating tasks to other people, you actively communicate with your team members and encourage participation in the delegated task. For example, a manager who delegates a task to a subordinate not only gives the subordinate new responsibilities, but also can improve the overall organizational efficiency by freeing up managerial time to perform additional tasks.